001legal council anticipated litigation government code section 54956.9 um section c uh subsection one sub sorry section D subsection one sub subsection two and conference with real property negotiators government code section 54956 student discipline or other confidential student matters at code section sections 48918 489 9 48912 section B and and 20 USC section 1232g we have conference with labor negotiators government code section 54957.6 we have Public Employee discipline dismissal release complaint government code section 54957 we have public employee performance evaluation government code section 54957 are there any comments on uh public comments on close session items M all right um since there are no public comments we will now adjourn to close session e e e all right welcome everybody uh the ban School Board um Regular meeting of the Board of Trustees will excuse me
002reconvene to open session now all right we'll start with the U flag salute and trusty himz can you lead us in the flag do today everybody please stand face the flag ready again I pledge allegiance to the flag of the United States of America unto the Republic for stands one nation under God indivisible with liy and Justice and I would request all of you to keep standing uh for just a minute um uh today we pause to remember and honor the lives lost and the heroes emerged from the tragedy of the um that unfolded on this day 23 years ago U sorry it's still makes me a little emotional um today we stand together acknowledging the past while looking forward with hope committed to cherishing each moment and supporting one another in the pursuit of
003a more compassionate world uh let's observe a moment of silence uh for the victims of 911 thank you thank you so much trusty sorry trusty H can you help us with the district mission statement today of course beresa Union School District provides all students the skills to become lifelong learners and successful 21st century Global Citizens thank you for that and truste Newan can you help us with the Norms of the Board of Trustees yes the bar Union School District partip thank you for that uh I think the mic was off good all right uh disclosure of action taken in closed session Dr FES please a closed session has not been completed we be reconvening after public session all right thank you for the reminder adoption of the agenda may I have a motion to adopt
004the agenda I move to adopt the agenda is that a second second it's been moved and seconded all those in favor say I hi hi agenda is adopted as presented uh we don't have anything on recognition ceremonial uh public comments and consent calendar agenda items we don't have any uh any questions on consent calendar or if not may I have a motion consent calendar I move to adopt the consent calendar second been moved and seconded all those in favor say I I I consent C is adopted thank you so much there are be here all right all right now we go on to comments from public on nonon non-agenda items all right all right okay uh do we need to rewind this yeah that's good what do we need to yeah you can read yeah
005so the Pol remind the the public of the policy so at this time members of the public May address the board on any issue within the subject matter jurisdiction of the board that is not listed on this agenda members of the public may also address the board on an agenda item before or during vot's consideration of the item no action can be taken on an item not on not on the agenda at this time but may be referred to the administration or put on future agenda each speaker will be given 3 minutes to address the board and 5 minutes per organization and a maximum of 20 minutes per topic um seeing how we have 11 speakers today um that'll put us over the 20 minute uh limit but um so we will reduce the number
006of minutes for each speaker to two minutes today uh to um to be respectful of everybody's time uh thank you for your cooperation before I I call the uh first Speaker up I want to read the speaker conduct for today uh for all those who wish to address the board during public comment periods speakers are requested to state your name and your affiliation for the record each speaker will be given three minutes 2 minutes today to address the board 5 minutes per organization and a maximum of 20 minutes per topic speakers are reminded to communicate with respect fairness and courteousness to each other and to all present you are reminded not to use the name of any District employee in your comments the board welcomes orderly communication from the public thank you with that we
007will first call harran up to the podium please now have to press button to turn on the mic go there hello my name is ha Tran I'm a concerned parent citizen with two kids in Barry ASA Union School District this District I've never been to a school board meeting in this District because usually the school boards here make very good decision so I don't have to be here so this is my first time here I heard from a concerned parent that there is a possibility that two of the best school camon middle school and Ruskin Elementary School at B USD are closing performance should be a heavy weighted factor in determining which school should be closed both of my kids went to sierant middle school i' like to be fair with all schools camont middle
008school has the best cast test scored standard met and exceeded 60% for Math and 68.7% for English compared to the other two Middle School in our district Ruskin Elementary School is first place in Casper math test scored standard meet met and exceeded 76.5% and second place in Casper English test scor standard met and exceeded 74.8% out of the 10 School in our district first and second place Ruskin Sarah Mon and Ruskin are two high performing School in our district why not choose other schools that have been underperformed in B USD I saw your criteria and it doesn't make sense why diversity is one of the criter ceria all students should be treated equally all ethnicity are welcome to come to any of the school as long as they live in our district we want our
009school to perform well and produce successful students T please St thank you two minutes thank you so much [Applause] all right next stop uh Miss G is there any way to change that to two minutes or does it ring it two minutes the timer okay next up is gju um up to the podium please thank you uh uh good afternoon dear board members and and thank you so much for your efforts and your time and all your service so my name is jetto uh I am a parent of two students in your District I don't have any other affiliation with conflict interest so first of all I would like to say uh I believe that the whole procedure of this um consolidation evaluation um lacks transparency and actually makes me feel uh discriminated all the
010communications was conveyed mainly in English put putting the minorities like us as disadvantage I mean even today I'm here to speak English it's not so you know I'm not so fluent English speaker and I know that uh translation was provided but the all the emails were entitled in English and uh the first several paragraphs are all also all in English many no english- speaking families will get lost and does not read until the end of the email to realize that there was a translation service provided so I believe that the previous communication uh really like Anyway at least for my personal experience it Mak me feel like discriminated in this country for the first time and I believe like many other uh know English speaking like using English as the second language families they probably
011some of them probably do not even know the whole procedure so I I feel like it's um it's it's you know it's it's not not a very good practice and uh secondly to achieve long-term funding syst stability I think we cannot just solely focus on cost-saving measures but should also focus on attracting more families to our district so according to the National Center for um education statistics academic achievement and curriculum Focus rank among the top four factors parents consider when they choosing between schools alongside safety and staff quality so by closing our academically top performing schools we are losing our compet Competitive Edge in attracting Future Families thank you thank you for your [Applause] comment thank you appreciate keeping it at two minutes really appreciate your efforts sir um next um is sharat badage is
012that correct good evening board members thank you so much for taking the time to hear us today we really appreciate it I have lived in this district for the longest time my daughter goes to uh pedmont high after graduating from Ruskin and Sierra mon I'm a concerned parent who's joining the other parents in support of uh not closing the schools that is Raskin and sieron those are wonderful schools uh my daughter has wonderful uh memories and is um just thriving in the high school only because she went to these two schools uh I am totally unable to understand first of all we were I heard it from another parent there was not much uh information floating around to even understand this came as a big shock to us and then uh one of the reasons
013given was the budget uh my question to everyone here and the board is uh normally these things when budgets are um you know monies are declining it's over a period of time so there's got to be a heads up like five years down the line these schools will close because we are cutting down on budgets it's never like three months and here the schools are going to close down that's just ironical and speaks volumes in terms of planning in terms of foreing the future uh so with that being said uh I hope that whoever is the decision maker would take these uh things into consideration thank you thank you for your [Applause] comment next up we have gatri pandam good evening members of the board I'm Raskin and Sion parent thank you for your efforts
014for keeping parents informed through this consolidation process I stand here not just on behalf of the Sierra Mon and druskin parents but on behalf of all the parents from Bud we are united in our efforts to preserve our schools for all the students and Safeguard the educational environment for our children that said we have serious concerns about how data is being used in this process some criteria such as school performance are being underweighted while other factors like reduced enrollment are being overemphasized for example Trum transfers to camont have been denied for the past few years and yet low low enrollment is being used as a rational for potential closure additionally discrepancies in infrastructure in investment across schools skew the data against these schools that have been underfunded for example we've invested $10 million in one
015school alone in the last year versus in the past 10 years we've invested about 3 to 4 million in a school lexier amount it's the same uh School across our district two different middle schools so this obviously is going to paint certain schools that have been underfunded as at a at a disadvantage and we want to address that um we're being told that no decisions have been made yet while this may be true the data tells a different story the board shows nine out of 10 recommended criteria for evaluation with no clear explanation as to how they have been chosen of these nine criteria Ford paint zont as the lead least attractive School although Raskin and Siara mon haven't been explicitly named the data strongly points towards these schools as targets for closure just as
016the board has guided us to interpret it we are open to making decisions but we are urging for more transparent process that involves deeper engagement with all the stakeholders before any decisions are made we've detailed our concerns further in a white paper that we circulating today uh we as the parents remain open and hopeful for a more transparent process and engagement with the board thank you thank you for your [Music] comments next up we have Justin [Applause] shaen I hope I said the name correctly it's ch hi my name is Justin shidan thank you all here um for letting me speak um I am also a concern parent of um one current Ruskin student and one soon to be hopefully Ruskin student that's going to stay within bu USD a lot of our other speakers
017already hit some of the points I want to hit so I want to tell a story right myself my sister my wife and her brother all went to B bu USD schools we're all very successful all graduate students with graduate degrees my wife is a doctor we've all been academically successful successful in our endeavors I myself am a retired Army Captain an aviator a pilot and I came out and I served Civil Service I worked like you guys I worked for the city of San Jose right and I hold that to a very high standard for doing the right thing taking care of our people and taking care of the constituents here that we see here today right and I want my kids to be able to experience I came back here after being in
018the military I came back to this area to baresa specifically to be able to attend these great schools that we have and give my kids an for them the kind of upbringing I got right and to hear now that that could be impacted that could be taken away from us um to to me is just unfathomable um you know I know there are very tough decisions to make um and and those decisions none of them are going to be easy um I would I would say that as a concerned parent I would not want any of our schools to close I feel like that should be that should be an option almost not even on the table right and um you know we we went through stuff like that stuff like this at the city
019we I know how this feels and it doesn't it's not a good feeling it's not a good feeling for us either to see our kids going through that our kids are telling us they're scared when we have to tell them what's going on they say don't don't close my school that makes me sad right and you know coming in I see that BD um says it's Pathway to the Future well we we want that pathway to be a brightly lit pathway we want that to be a good pathway um not a pathway where our students have to say I had to switch schools my school got closed thank you thank [Applause] you thank you for your for your comments and more importantly thank you for your service to the country um next up we have
020um Jessica buus [Applause] hi uh thank you my name is Jessica buos uh thank you for allowing me the opportunity to speak I'm speaking to you today not only as rusin PTA president but also a very concerned parent and Community member I have children in both sierant and Ruskin this is a great impact to us any school consolidation discussion has a profound effect on on us all our children their education and especially their well-being we have longstanding roots in this community my husband just like the gentleman before before me he said we have strong roots in this community my husband his siblings um these are not just schools this is family this is more than just we go to school and go home uh we were Beyond proud we came back as he did we
021were Beyond proud to have our small children go and attend and have the same opportunities uh also parents will bear the brunt of these decisions as school closures disrupt fam's routines and create Lo logistical challenges I fear what emotional repercussions this will bring to our children we implore that you take careful consideration and look at all aspects at a closer level while we trust that the the board's intentions we believe parents should have more of a say so in the process as no one understands the needs of our children better than we do we owe this to our children and their right for a good education here at berasa Union School District thank you thank you for your comments next up we have uh we have PR I don't have a last name for you
022sorry hi uh hi good evening all uh thank you for giving me this opportunity to talk to you and uh share our concerns and before I start with the concerns I would like to thank all of you for your service and what you do and we all understand that you have our kids best interest at our heart and you wouldn't take anything that would disrupt their education or their future so with that being said um I am also going to there there have been a lot of points that have already been said and one point that I would like to address is that we as uh few we few parents started a survey in the community to understand how many of us are actually going to be impacted and uh the question that we asked
023the parents was in case Raskin and Sierra M are proposed and or recommended for closure what would you do and the answer that we got from the community is about more than close to 300 families said that they they would prefer to send their children to a private school and U I'm going to be open here and one of that is me I would prefer to send my kids to a private school because I moved into this uh District I moved into a house which has Raskin camont and pedmont because of the fact that they are very close to each other and it actually gives the children a feeling of K to 12 not K to8 that you see outside that's common but it gives a feeling of K to 12 and when I am
024late to pick my uh kid who is in Raskin she uh I I ask my older kid who is in Sion to walk there and be uh I mean you know take care of my younger one or right now she is a graduate and she is now moved on to pedmont Hills I still do the same thing I ask her to go when she has an early dismission goes wait for her until I can come and pick up where would you get this please do not close our schools it is it is not it is not fair on the children because it it's it is it's a community it's a family you see the support that we have thank you for the opportunity thank you for your comments next up is rajes [Applause] rajes respected
025board thank you for this opportunity um and I thank you for for your Relentless effort for our kids let me start with the uh I I know we've gone through the mission of the board it states that the board wants all students to impart necessary skills to reach high levels of academic achievement respect self and others and becoming lifelong Learners unfortunately the consolidation committee whatever data points that they have taken whatever weighted weightage that they given it's contradicting this Mission so how come a consolidation committee which is contradicting the mission of the board be able to articulate the right decision and and I know data doesn't prove wrong data can be used for making decisions but if the data is unbiased if the data is not skewed if the data is fair and correct and
026complete only then good decisions can be made the current the consolidation committee's data has lot of pitfalls I'm not questioning on the validity of the data I'm questioning on the weightage for the data some of the schools it appears that schools were targeted and the criterias where the schools are excelling they weren't considered or they were downgraded with lower weightage right so as regard to um uh the request I would put forth to the respected board is that decisions should not be ba based on such biased and skewed dat data the as regard to transparency as a parent I am aware of the consolidation activity but I'm when I walk through the neighborhood there are a lot of future parents who are completely unaware of it these are public schools and everybody in berasa has
027rights to know their schools what is happening into their schools but unfortunately the consolidation committee is not being transparent and involving any any every member of the basa community so people are surprised shocked to know about it a small statistics that we took in the last okay thanks thanks thank you thank you for your thank you for your comments uh there the next up we have um K Yan I hope I said your name right perfect okay uh thank you for giving me this opportunity to express my concern uh other parents uh and my name is k cayen a parent of rasing and S amount students and other um parents has already emphasized so uh the consequence of closing uh top top performing schools so it's unpredictable right we may end up losing money instead
028of saving money and I think uh too much efor effort uh put into closing a school but little effort has been put to increase the enrollment and if you pay close attention to those data right if you compare 2022 2023 data the enrollment actually increased a little bit so I think we should put more effort on how to increase enrollment there are some very simple policy change could make it uh I propose we could we have excellent schools in our district are very desirable to parents I friends they told me if I can go to your school I won't spend money on private school so I would suggest we open enrollment for those desirable schools I'm sure we can attract more people back to Public Schools right I um I also recommended to do another
029districtwide survey and to say uh parents preference right we we I I know we did a survey before but that was done before all the members here um have didn't fully understand what was going on here right that was done a week ago but most of us know about the detail during this week so we can do another schoolwide DEC uh survey and add the option of open enrollment which school you prefer um so uh we can make a better decision when consider if we have to right if we have to close school we can make a better decision which school to be closed okay uh of course focusing on uh the quality of Education canot that's sorry thank you so much for your thank you for your comments next is next is yenen is
030it Yen Yen [Music] when did they leave or okay just put that aside for now all right next one is B new one [Applause] um hello um my name is benting win and thank you for giving me the opportunity to stand here and speak to um all of you today and uh to be honest a lot of the points have been um you know voiced by previous parents I just wanted to um address that you know I was not really fully uh understood like you know the possibility of closing seeing Sion and Ruskin until very recently um a lot of the communications sometimes being sent um multiple times or you know or being overlooked but you know I didn't really quite understand like fully you know understood why the decision was being made against like
031Sion and Ruskin and uh to my knowledge I both of my kids have attended Ruskin and Sion and they are wonderful schools so I'm just standing here and just um really have the hold you know wishing that um the board the members can you know take like more careful considerations and you know this is like the pathway for children's future and closing schools I don't believe is the way to go so thank you thank you for your comments the final speaker for tonight is um Anita Chen [Music] good evening I'd first like to thank the board members for your commitment and dedication to this community I listened to your mission statement as it was read and your commitment to these students and in particular the words to act in the best interests of students at
032all times stood out to me I've served as an educator in this area for the last decade and hundreds of students that I've personally taught came from the beresta Union School District and they tell me that they are proud to be a part of Ruskin they are proud to be a part of sermont the band the science lab but last year was the first time that I heard in my students voice fear worry and despair when he spoke about how camont was closing why I asked him budget cuts his face fell and I could see the sorrow in his face and I see that same sorrow reflected in so many of the parents students and community members here today I know that budget cuts are a financial reality that sacrifices need to be made but
033in acting in the best interests of students at all times perhaps as already recommended today the school's close should not be the best performing schools but that rather we should invite others to join in the academic Excellence of seront and Ruskin especially when the survey has already demonstrated that a closure of these two schools would further decrease student enrollment worsening the problem I'd like to use the rest of my time for you to take a snapshot of the faces that are represented here students parents community members alumni students that are hopeful to be ruscin and cod students these are the faces of those you represent you are their voice so I hope that you would hear their concerns today represent them well and uphold your duty and commitment to act in their best interests thank
034you thank you for your comments one last call for Yen Yen when in case she's still there you Yen oh okay sorry maybe I didn't say your name correctly I apologize oh so um my name is Yen so I just heard the news that the my daughter school is getting closed um like in a couple months and U I have two kids went to uh seron my second one just transferred from rkin to seron she keep coming home and like you know what they she she cannot focus doing homework what she do is you know what Mom wears the petition so I can send it to like everyone I know that they can sign a petition to to save the school and it make her very worryed but I'm seeing like Ruskin I have my
035friends in a different location they bought a h in that location just for their kids to go RK in camon and pitmon and I don't know why that uh the decision they make like close and do um school so my wish is like hopefully that you um I know that you got present for us and then take care of our kids so hopefully that you can make the right decision and safe School make our kids to be more successful um and less warri it and focus more on the education thank you thank you for those [Music] comments those are all the public comments uh for tonight thank you thank you for all of your cooperation uh we'll resume our regular um you turn off the I think there's a feedback come that thank you K
036thank you so much Miss GES um all right uh next item on the agenda under Section 10 item a 2024 summer school programs report Dr ftis please this evening the Education Services team will present and answer any questions from the board regarding the 2024 summer school programs um introduce assistant superintendent Dr uh Joseph mccre to share um we have some a special summer co-principals that did some hard work this Summer that are going to share a little bit about what was offered to our students all right thank you tonight we have Corey Hernandez and Jessica Middleton they'll be uh representing the Summer School principles and they'll be presenting our PowerPoint tonight we also have Marissa Ry as a third administrator and she's unable to join us tonight but we'll also thank her for all of
037her hard work too so I'm going to go ahead and hand it off to miss Corey and Miss Middleton thank you board this up a little bit okay see so this is the report for our summer school um from bu USD summer school for 2024 and this year we had three principles in it and we had Jessica Middleton was at Lan View Elementary um m so and Mora she changed her last name she was at Morel middle and then myself was at uh Northwood Elementary and we also had in addition a seal coach at uh Sarah thisaway and she was at Northwood with us I'm gonna hand it over to Jessica youres yeah sure so for the oh I guess I should stay I'm using project my teacher voice just talking without a microphone um
038at uh esy summer school was at um l this year and the curriculum that we used was V math and Voyager passport for language arts um this year we had 156 students that were served um esy students that were served at Lane view there were 15 teachers that includes the elementary school and the um Morel middle school so elementary and middle there was 36 Paras and the students were provided with speech adaptive PE and occupational therapy services and just a picture of one of our assemblies that we had um this is just a picture of the kids using the curriculum that we had um as you can see they seem to be having a pretty good time there um you know I love to cut with scissors and all that fun stuff so they enjoyed
039uh doing the activities with the curriculum um this was a mark Corpus field day it was our second annual Mark Corpus field day uh at l view we had he was a longtime District employee um he was the librarian at pedmont middle when I was a student there in the late 80s early '90s so um I remember him you know from those days and he was really he was at my site Majestic for many years and um he really served the students of our community and his family came to the field day and they really appreciated us remembering him and all he's done for the students in our district so it was really great to have them come out and have the students um celebrate him in that way um this was one of my
040favorite days at school um our little friend Francis here in the in the bus driver's seat he loved the school buses to degree that I mean I you know that childhood wonder that kids have um and I felt bad for him because his parents dropped him off and picked him up every day so he didn't even get to ride the school bus but every morning he would run out there and greet the bus drivers and wave at them and um one of the bus drivers who was retiring like one of the days she said she arranged with his teacher that she would interview Francis for the new bus driver position and she let him get on like every day when they would drive away he'd be like remember to honk the horn you know beep
041beep and remember to do the wipers so she let him get on the bus and honk the horn and do the wipers and they made that little suit for him like it was just so cute like his smile and he was so happy um that day and then his class came out and they all got to sit on the bus and he got to order them around so he just he was on cloud n with that whole scenario so I just thought it was pretty amazing that um that bus driver took time out of her day to come and just make him so happy um that was really amazing to see and with that said also um I have never done the special education principal job before this my first year um and I was
042really amazed just at how supportive and just talented people that work with the special education department um the Paris the teachers the school secretaries every was so welcoming and super helpful and the kids were great it was just something lovely for me to see step out of my agenda backgrounded to step into this world was very eye openening and I really enjoyed it so thank you for that think that's all I have okay so now I'll move on to the um eel Summer School portion and this was done in conjunction with um we had several programs going on at one time we had U English language development at Northwood and Morel and then we also had Elevate math which was with the Silicon Valley Ed foundation and we did the summerbridge to seal uh summerbridge
043program at Northwood as well but we also had a partnership with YMCA and that was I have to say that was one of the better Partnerships that we had uh we've had um it was not only helpful for the students but as well for the teachers the teachers had teacher aids in their classrooms and the good part too was those same AIDS were with those students in the after school program so there was a connection built and so it was very very good even at um Morel we used the advid El program and Elevate math was there as well uh CSI and they also had esy at Morel too and YMCA did provide teacher aids to the uh four Morel uh teachers that were there for English language development so this year we made a
044different uh change to our program instead of it being four weeks we had three weeks this year and um we did the summerbridge program predominantly at Northwood and this was I have to say we have to give um appreciation to Jennifer D who was also very instrumental in the establishing of the summer school summer bridge program and so she provided the professional developments for them and was very instrumental as we built the programs together so they had three themes that the students worked under and one was from tkk and it was insects and then for our middle uh first in first through 2 they had ocean and then for our older grades we had paleontology so this was some very interesting uh handson because we wanted the them was learning is fun that was their
045main objective so here's our TK first I'm sorry and in the classrooms we like you said learning is fun that was the main objective we show uh Sarah Sarah this way and doing a read aloud and she is demonstrating modeling how we provide engagement for our students so she's not just reading a story doing a readal out she's part of the story she is a ladybug and and the story she was reading was the um I think the I don't know if that was I can't remember what story she was reading but that was the stor of the students you can see they're very engaged and then we have them doing a narrative retail on the bottom there and this is after the student story has been read with them gone over with them then
046the students are able to do it demonstrate that understanding of that story on their own and then Hands-On learning with manipulatives and we have a bug hunt going on there so in our second to third this was ocean and first this was like I said learning is fun and uh learning was handson so we had uh they were talking about the ocean so we had to talk about crabs in octopus and so I went and got them an octopus and you they were very very engaged in it and they some were you know like this but it's nice you know they were but it was cute and they were able to take the information that they learned from their drawn labels and all the breedings that they did and actually see an actual octopus in
047in real life same with the crabs they learned about the coconut crab and again we we couldn't find the coconut crab for them but we provided three different types of crabs and those we could not let them touch though because they were actually alive the octopus was not alive so but they had so much fun and actually every grade level came through to see both of those demonstrations so it was really good then our third through fourth they did paleontology and this was for older uh kids our older Elementary and these pictures don't do justice to the amount of collaboration that was going on in those classrooms um they were in it um they were paleontologists they had they were doing their digging for fossils and they were doing their um they talked about the
048three eras and they had to make the three errors on the for the ground so the question was I'm if I'm not mistaken it was how does learning about uh fossils help us learn about where we are now and so they went through that whole thing and one of the things they did too was the barrier games which you can see on the side there and then we also had a gallery walk which the parents came in and were able to see the students and the students were able to teach the parents what they had learned so it was very engaging and parents were just like you did that and they're like yes and they can tell they can go over the drawn label and tell them exactly what they learned about this period of
049time oh I'm pushing the wrong button sorry I think I might have turned it off okay then at Morel I said we had the El and we used AVID for this one this was the first year we used AVID for an El program and the teachers were very engrossed with that it was a different learning platform for them for we've used Abid but not as the E portion and so we had that throughout and the teacher doing that the four El teachers that we had there and so they were very much into it it was actually a very Hands-On as well it wasn't a reading from a book they were engaged and learning practicing that academic language right there in the classroom and then for um Northwood and Lane view we had our zoom zoom
050assembly which we kind of tried to put in there and that's just the day of the kids with it's with a watershed and they come in and he comes out and he's saying and they do involvement the kids are involved because they they get to get up they dance there's movement and they enjoy it very much so so that was a good experience for both uh sites Anna said with the Silicon Valley Ed Foundation they had Elevate math and we had the Elevate math and the CSI program at Morel and both both programs were successful in both areas and so we end with about 181 math and CSI students and total of eight teachers there so that was good so what does it all say in a nutshell we're getting better so last year we
051served 901 students and this year we were able to serve about 1,200 students and so that's a big Improvement and we also um we provided breakfast and lunch for students as well as well as um those students as well as the community at Lan I'm sorry at Northwood and like I said the YMCA provided that in-class support and the after care report support so thank you very good very good thank you for that presentation any comments uh comments uh from questions from the board on this topic no questions I don't have any questions but thank you for all of this it's wonderful I wonderful are the students how are the students selected to uh how are the students uh that attend uh private school how are they invited oh so we send out uh we
052take all of our uh English language Learners that we have in our district and we go through and we send out an invite to all of those students and it's just depends on if they respond to the invite or not and it is done through email I will have to say that um one of our uh success Scholars that we have uh she attended summer school this summer and I didn't get to record her because I was just blown away with what she was doing but she went from being in the class and when you ask her something she would just point and then but when she was in summerbridge she was asking questions she was telling you things she was reading she was doing all kinds of things so it's just that environment promoting
053the environment for them so that works so yeah we just and I really worked with her to get her into uh summer school because you know summer school you know the kids don't want to go you know but we saying this is but we see the benefits of it so yeah thank you very good you want to go ahead and sit I just uh ladies before you go I just we're not done with our comments yet for you I just wanted to um just personally thank them and the whole team you know that supported you also in this process um but definitely just like observing your presentation there was a lot of added Hands-On engaged learning for students that we saw this summer um different from the past and I appreciate your feedback in all
054of the programs and sharing how um uh engaged the kids were but also the collaboration amongst the staff to be able to support all of those learning because I know you know the Hands-On activities are definitely much more exciting for the children but it's also more work and preparation for the staff to be able to create that learning environment for them and so and to knock it out in three weeks you know the full units and everything and and bring the parents in to get to observe you know what the students were able to learn new during that time frame so I just really want to extend you know our thanks and also trusty hean is going back to your question um this uh the expansion of our summer school that we've been able to
055do each year has been um part of the expanded learning opportunities program um that the state has provided as targeted support for identified students that have you know High needs for for these experiences during summer school so we're really glad to be able to utilize those resources so thank you can I speak to that sure thing um one of the things also under the summer bridge program that allows the teachers to co- te so there's more involvement and when you say the collaboration is going on so teachers are able to um practice their skills while you know while they're teaching and so that's a very encouraging environment for them and we've had uh non sale teachers say that they you know it was the best year of teaching that they have done in summer school
056so I was really pleased with that too that's that's a good point I mean that kind of reminded me of uh something um you said earlier uh I I missed that with the bus right with the kid in the bus I mean so I spoke about I don't remember in which event one of the events is the collaboration between all of our part ERS not just classroom teachers but you know all of our support staff mot and everybody you know everybody uh has a responsibility in teaching some way or some some form or it doesn't have the English or math or history or anything like that life skills anything like that so that that was brilliant that was just amazing I'm really impressed and you know uh really want to thank the uh the person
057to for making it happen for because it might be very insignificant very small but it's it's matters to that kid and you know so it is I I would imagine me I jealous kind of jealous I never got a chance but no it's it's h it's so so it goes back to you know being collaborative you know everybody U must be involved in the success of our students so this is a great example of that and thank you for all the efforts for sure thank you thank you wonderful all right uh next on the report and presentations we have 2024 mot summer activities report Dr fentis yes um at this time I'd like to introduce uh Dan Norris our director of MOT uh as you talked about the collaboration and all the efforts that happen
058over the summer uh he'll be sharing uh how all the different things his team did and how they worked together to be able to get us ready for the launch of the new school year and joining him is also Marla our assistant director well good evening everybody um every September I get the pleasure of kind of showcasing what theot department has done over the summer this year as Dr fantes has stated that we are bringing Marla saata our assistant director of MOT up so she can kind of report out on a couple of the Departments that she overseas um so and also with the summer U project report as you can see I kind of summered it up a little bit uh so here's our mot family I I thought it would be cool this
059year to have everybody take a selfie let me tell you this was no easy task okay I got modeling pictures I got unbelievable pictures but that's our mot family we all put them together I'm actually in there somewhere find Waldo if you can um but that's that's our family and I would say that 99% of the people are actually smiling in those pictures as well so maintenance one of our big projects that we completed this year um over the summer and mind you that summer has gotten shorter so Vincy Park our Vincy Park siding rehab project it was very necessary we have some time between the bond Department was going to kick in and do a whole project where we're going to replace the siding and and uh the stuckle so our one of our
060Carpenters Keith is sitting there right there um kind of just like wow he's overwhelmed um but the end the end goal the end project that it came out amazing um it almost looks brand new as as good for for lack of better words Paul DET if you could but uh that was one of the big projects that we had over this summer um another thing different I wanted to kind of show you and and and showcase is a couple of the trades that don't get quite the recognition that they they deserve so here's Mr Ralph Heria he's our locksmith and it says it right there these all lock sets the district give or take 1378 door locks that's in our district so not only that not only that you can see the door locks there
061but all the keys through throughout the district so there are hundreds hundreds of different key schedules so each Ridge on your key has a number and every door is different so he is The Mastermind behind that um and during the summertime he goes through and services does do does some um um maintenance preventative maintenance is the I'm spit out there to make sure that they're they the locks are working um for the year to come another trade that doesn't get a lot of recognition is our our plumbering trade and this is Mr Santos Perez and he does an amazing job of keeping our sewer systems flowing so here is a picture of him over at Majestic Way um he had to go pretty deep there was a pretty big clog over there and uh as
062you could see he had to pull the toilet Off the Wall um a lot of times we get some crazy clogs in our sewers we've pulled out a couple years ago was a it was a full hoodie and the lines are only you know three inches so how that happened Beyond me yeah he loves what he does so another thing we concentrated over the summertime was Safety and Security of course so this year um working with uh IC for schools we are starting the reunification training part of our safety drills where if we have a a major catastrophe to have parents come to pick up their children it's as easy as communication between uh teachers and and office staff saying okay children are able to be picked up at a certain gate number so all
063of our gates have been labeled inside and out um throughout the whole District now so and that's for egress entry and egress um also boundary lines so boundary lines kind of came up when in Middle Schools when kids started undering where other because typically sixth grade is lunch is different from Seventh and eth so we wanted to prevent those sixth graders or seventh and eighth graders from kind of going in spots where they're still teaching and kind of interferes with the the teaching process so um this is actually an elementary school with the red line and and Maya that's Brook tree Maya could tell you that during certain times you can't cross that line going to the playground or you can't enter re-enter the um the uh lunch table area with that said here's our
064grounds team um this is also at Vincy park there was a lot of lot of work at viny Park this summer um but to highlight the ground teams in action um we have uh our irrigation Tech up at the top right hand corner he's about to dig a sprinkler up to replace the head uh Mr Rios is is weed whacking around a fence and then the rest of the gentlemen are either trimming Hedges or loading the dump truck so with that said our grounds team I have to throw a big uh out of boy to all of them because this year I was able to take a vacation and uh our grounds Team without any any supervision went through our district and just kick butt um and it was even Kevin Franklin even mentioned that
065it looked very good compared to Prior prior years so a big out aoy to our grounds team next slide is our mower operator I hope this works it should work and there we go so we got him in action this is Mr Connor Wilson he absolutely loves his job he's making this corner right here he'll the thumbs up he's making his turn he's running all over this but that's okay uh but uh yeah we're getting that our uh cut next slide is our transportation department Mar to take over for that okay good even um I want to talk about our transportation department I really want to commend um our team that we have uh we've gone through a lot of transitions you know we had um our dispatcher that retired and um trainer that left
066they were both uh tenear um transportation you know department members and you know there was um a lot of you know different movement and they really adapted and adjusted to um to the routes and they also assisted with custodial and one of our custodial team members um I'm sorry one of our bus drivers liked working with our custodial team so much she applied for uh custodial um SL buus driver um and we serviced during the summer about we had six routes and we transported 72 students during the summer next slide and this is our custodial team in action um my gosh our team I'm s I'm really proud of them we did something different this year we usually have a schedule for them uh but we took a different approach and we talked to them
067and asked them what they wanted to how they wanted the schedule to um to look like and what their needs were for the site and it definitely showed a lot of leadership um we had custodians that got training from tenard custodians as well on equipment so it was just great seeing them work together and um another thing that I do want to say this is our third year with Team Cleaning and we were able to finish all of the sites what was it two weeks ahead of time two weeks ahead of time yeah so I'll say that I thought I set that bar pretty high year Mara again for the second row has exceeded that expectation and this is our team that we had clean our district office they wanted to take this picture because
068they felt really proud um to be here and to clean the new district office so this is them and and Dan actually took the picture yeah you could see the smiles on their face they were they were like excited they they felt that they were picked just to clean this district office and that made them very proud so I'll take this one so board members and Dr Joe this year for you the guys that didn't show up to our barbecue you really missed out I mean it has gone from mediocre to world famous um every year we put on a a thank you to our our guys and girls um as a just a thank you for all the hard work that they do over the summer and throughout the year we do a couple
069barbecues a year I enjoy it I take pride in it I do all the cooking I can tell you that this year I did brisket for the first time I got special briskets and it was an all night I smoked the briskets it was an all night cook um and it it just makes me feel better feel good about the whole thing um and this year we wiped out three briskets I think there was one piece left so next year we'll do four um and I heard for a few days after how did you cook that what was the recipe did you I it was great and I eat that stuff up because I love it right so Mara will take the last one or we both will so we thank all of our our
070teamsters and and uh they work hard for us and and this last slide kind of significat a lot of a lot of things so we have good friends we have husband and wife we have father and son and not only that we have the Filipino Mafia okay they that crew up there on the right hand side they they like to go by the Filipino Mafia and that's what drives them over this over the summer they they they get together they love working together and they attack those V VCT flooring floors like no nobody's business um but again we have grounds crew and and more custodians so all getting along thank you any questions very well done any questions comments from the board at this time thank you so much for that all right thanks for
071the presentation uh next up we have Casp Casp State Testing update Dr FES yes at this time I'd like to invite Dr mccre um for Educational Services will present the 232 California assessment student performance and progress the cast assessments for our students in grades 3 through 8 all right so here we have our agenda for um tonight's presentation we'll go over the esack timeline we'll review the English language arts results and then we'll have some time to take uh the math results if you have any comments questions uh wonderings and then we'll wrap it up with some next steps so um as Dr fentz mentioned uh our third through e8th graders take the S back in April and May um there's two parts for the majority of our students and that's the English language arts
072and the math uh sections all of our third through e8th grade students participate in those uh testing Windows uh for our fifth and eighth graders they also take a science component so they take three sections of uh espc testing and of course Corey talked about our English language Learners we do have newcomers who have arrived uh in California less than 12 months they do not take the S back so we do have a handful of students that do not participate so overall and um we heard from some of our visitors tonight that they looked up our overall test scores and specifically for English language arts you can see this is uh part of our uh dashboard that we revieww on a yearly basis and so you can see that 2,441 students took the um esac
073Ela section of the tests and 64% of our students scored either at or above meeting standards so it's broken up into four um components so you have the level four the level three which are at Matt excuse me or met or achieving standards and then we have the level level one level two is approaching standard and level one is below standard and you can see specifically standard not met excuse me you can see that 35% of our students scored a level four about 30% scored at a level three 177% at level two and 19% at level one and you can see also in the middle between the 64% and the 36% there's a little descriptor that's called the average distance from level three so that basically tells us from um the whole school district that
074them um if you look at all of our students they score 28 points above level three when you average all the numbers together um I then breaks it down by schools and you can see the English language arts performance and number of students tested the average um distance from standard and then how what our percentages are for each school meeting standard or not meeting standard and then the breakdown of the four different levels and um this also includes the middle schools that are mixed in there as well you can see that they're just ranked alphabetically and then once again there are schools that are performing above standards so you'll see for example Majestic Way 43 points above standard Northwood 47 um points above standard um 61 for rusin Sierra mon 45 above and then some
075schools that do need a little more support and that's a lane View Elementary uh two below standard and Toyon Elementary Street excuse me toon Elementary School at 44 points below standard and then we break it up into student subgroups and look specifically at our students are doing uh based on their um ethnicity and so you can see here the levels for our um student subgroups for example African-American students uh the number underneath the 23 24 school year says how many students are in that student group so you'll see for example 50 students in the African-American student group and their level with English language arses of two um next door to that you'll see our American Indian alas Nat there's only five students so that actually count subgroup when we're looking at overall data um our
076highest number students is our Asian population uh with almost uh with over 1,969 students performing at a level 3.2 and if we go all the way to the my right you'll see it's also broken up by socioeconomically disadvantaged students so those are students who qualify for free and reduced lunch our English Learners and then also our students with disabilities so you'll see those um student groups are definitely uh underperforming um when um you're looking at our Asian students our white students in two or more races this also reviews the levels of each of our student subgroups so you'll see um actually this really gives you an opportunity to look at how many of our students are at the blue which is the highest level and the red which is the lowest level and this is
077where um our principles and our um ed services uh staff really focus in on how can we close the gap for those students that are in that uh red category and how we we can move them along into um the other categories within uh the student subgroups and you'll also see here um specifically our Hispanic and Latino students that red bar is pretty high at 41% next door to that is our native Hawaiian Pacific Islander Group which is at 57% and then all the way to the right as well our socioeconomically disadvantaged students 45% English Learners 54 students with disability 64% so once again um this is kind of like our Focus area how do we support those students that are performing far below and also how do we potentially meet um the needs of
078the students that are at standard nearly met so some of those students that are really on the cusp of making standard and really focusing in on supporting some of those students during the school day and having them be our success Scholars and how can we support them moving forward and then overall we look at our data from the previous year and compare it to this past school year and overall data we are maintaining the same percentages um 64% uh standard Mets or above and 36% standard not Mets and you can see the percentages there as well all right and we're going to go ahead and move on to our math performance where you'll see 55% of our students are at or above and 45% of our students are below average standard nearly meants and once
079again um here the average distance from standard level three is only seven points above standard and the number of students who took this test is 300 excuse me 3,876 students uh same information here specifically for math how it's broken up by uh the number of students tested and then the different levels and the distance level the average distance from standard and then the percentages so once again um there's some Focus area of schools and this is specifically with math so there's definitely uh more Focus this upcoming school year or this current school year to support our math instruction because that's definitely an area of focus as you can see by the test scores um then we have some schools that do really well in math and once again how we um can learn from each
080other as far as collaboration between schools okay once again this is also giving you the big picture of how our students are doing with um within our subgroups and once again our Asian students are doing really well with math our Hispanic Latino students our native Hawaiian African-American students are also in needs of some support and once again uh the off to the right hand side you have the socioeconomically dis Advantage students English Learners and students with disability which are also Focus areas for this current school year and broken up also here you'll see in my opinion even more students in the red and um a big Focus like I just mentioned is just really understanding our student assessments for this upcoming school year and then what to do and how to support the students during
081the school year and during the school day specifically with math and our overall comparison once again exactly the same 55% and 45% and even the average distance level from level three is plus seven so almost exactly the same scores from two years in a row so once again our next steps here our principles are reviewing the espc data with staff members at some of our initial staff meetings um we just adopted some new assessments for English language arts and math to help support our teachers on tracking their progress and then also giving them some uh assessments to look at along the way uh this past week our principls participated in our first um professional development training with Silicon Valley math initiative and then today was our first uh focused professional development with all of our
082Middle School Math teachers getting training and how to support our students specifically with our math curriculum but also understanding the new math framework and how that works and how they can potentially um use some of those ideas to support some of our students that need that extra help um all of these new assessments are aligned under the big umbrella that we purchased um through Renaissance so all of the data that we're going to be uh assessing the students with um INF or filters in through our uh new platform which is called um which is within our Renaissance platform edge of climber and so all of the data specifically are at the teachers and the principal's fingertips uh we have a professional development day a week from today and a big portion of that day is
083training all of our teachers on these new assessments and once again um Miss Corey talked about it we have a lot of great Partnerships with our Ela and math folks svef being one of them and a lot of interventions are being held at the schools probably not yet but I would say within the next couple of weeks those would start getting um started and so that's kind of like our big overview of our espc scores um and our next steps any questions any questions comments on the board on this presentation quick comment and question thank you so much for the presentation it's always good to look at how our kiddos are doing and I also always appreciate you know the targeted approach that we have for our students who may be falling behind and so
084I always appreciate that I just want to quickly ask um just for folks who are unaware like why isn't the Asian category disaggregated among different ethnicities it's just Asian so this is all um when students register in our system so they have to mark specifically their um ethnicity and so this just one category it's not broken up into the multiple categories and you'll also notice and we notice all the time some parents Mark the wrong category um and that also happens too so it's up to really our clerks and our school secretaries to make sure that the parents are understanding what they're marking because another portion of marking that registration when they first enroll is marking if they're English language Learners or not and so some of our parents are not understanding that they'll get
085extra support if they Mark that their students are English Learners and just like Miss coret said they get invited for summer school and other opportunities so it's really important to really understand the um different ethnicities within our enrollment process and that's how that is we don't really have control over that any other questions from the board so for thank you for the presentation quick question with the for the students with the with disability U are those um disability like special needs or yes so those are students that have IEPs could be for speech it could be for um specific learning disabilities and uh some of the other um opportunities that they have is within the testing platform they have speech to text so there's different modifications that the students can have specifically um based on
086their disability and they can have it at a in a smaller group because usually they have it with their classmates so they could be pulled out in a smaller group with their RSP teacher and maybe you know two or three kids are being tested at a time instead of all 30 so specifically it's written into their IEP the different supports they may have during testing so is there I did notice the um I mean our school with the highest number of um students in with with special needs um is slightly lower on the on the performance charge so so uh are we are we missing any kind of support system from the county or the state or is there something that we can so you'll see at some of the school sites specifically Lane view
087brooktree morill those are our three schools that I can name right at the top that have the majority of our programs we have Noble we have rusin has a a small group too so so even based on that information you'll see that their scores potentially are a little lower because those tests also have to be given to the students with disabilities however there's a different test depending on their level of um uh disability so it might not be the C well the C was the big umbrella ASAC is for our general ed students and students who have minor learning disabilities there's also the C it's a more one-on-one test for some of our students who have uh more severe disabilities and so those are given to the students who are in our moderate severe classes
088and potentially our autism classes and those are um specifically given one-on-one from the teacher with the teacher and the student sitting down and doing those tests so we have to make sure that we have to follow exactly what's in their IEP and all the different specific things that they are outlined there and that also helps support or what kind of tests they're given okay thank you for that any other questions or comments all right thank you for the presentation Dr mcui um moving along where was I yes um item D is everyday counts in BD Dr fenus yes thank you um this presentation is at the request of the board for follow-up information regarding our um attendance and so I'd like to introduce uh Mr Tom Carroll our coordinator for student services good evening and
089thank you for having me um as Dr Fuentes stated there was a request for some information about what we're doing to address attendance in our district and so that's the purpose for the presentation this evening so we'll be going over the importance of daily attendance the financial impacts of daily attendance what we're doing as a district to address absenteeism also just um inform you about what our treny process looks like our kind of reinvigorated uh partnership with the district attorney and then how our families can also support attendance within our schools so just at first uh a couple facts you know to for everyone to know and that's attendance habits start early um within our district our earliest grades are the grade like basically K1 and two is where we see the highest rates of
090absenteeism and so it's important for everyone to know that starting you know in kindergarten preschool TK that's where those habits are being formed and when students are not coming to school regularly in those grade levels it does create or it does present um a chance for them to fall behind and not graduate high school so students who are chronically absent um um are students who Miss 10% or more of the school year um by missing that much school also it makes it harder for them to stay up to date with their homework just and uh they could potentially fall behind even if students just miss a couple days a week or or a couple days a month it can impact how the students are performing within their subjects and one other thing too is being
091late to school each day can also start the development of what becomes chronic absenteeism so this chart here just kind of shows what the overall impact um of just missing even a handful of days each year can do and it's really interesting when we're having our our star meetings how many times the parent will say well my child doesn't miss that often and we look and well they've missed 20 days a year but as a parent it doesn't seem like they've missed that much because it's spread out so sporadically but those days really do add up um you know student who does Miss 20 days a year basically will end up by the time they're getting to their senior year in high school will have missed almost a year and a half of school um
092and then the more that they miss just the rates go up from there all right and then Josh is going to update us on the financial impacts of daily attendance good evening good evening so attendance is extremely important academically um but it's also important financially and for our students in the 2024 25 school year um they one student who misses zero school would generate a little under $112,000 that equates to about $66 per day so you can imagine if a student misses five days we're missing out on $329 if they are out 10 days we're missing out on $660 that they're generating um it's important to note that in 2000 um pre pre pandemic 2019 um we had an ADA average about 97.2% um currently in 20324 we had uh Ada percentage of 94.4% so
093if we did a recalculation of the 2023 24 school year at a 97% average daily attendance we would have gained $ 1.9 million so you can see that it really adds up at the end of the day um also as far as intend this concerned excused and unexcused absences are all treated exactly the same so if you do not attend school and I know some parents think that oh if it's excused we still receive funding so that's incorrect we receive no funding for them coming however I know on the previous slide they said that tardiness can lead to Chronic absenteeism as long as a student comes to school at any time throughout the day we receive a full day of funding so they don't break up saying oh you only came for an hour you
094get a certain percentage that's the makeup of how um we're missing out I guess on actual funding so with that I want to provide you with what it is that we're doing in our district to address attendance um many of these things are relatively new um because of what we're facing with our overall attendance rates but the first one is our community Liaisons so about halfway through last year we started hiring Community lisons all of our lisons work some other type of position within the district whether it be an LMT a clerk um Health Clerk and then they'll take on one hour a day as a community lays on and the purpose is for them to build positive contacts between the home and school really targeting our students who are missing the most amount of
095days building relationships and strengthening trust with those families and and the students directly as I've mentioned in a previous update also we're um full steam ahead with implementing PBIS within our schools 10 of our school sites have gone through tier one training and are currently implementing PBIS uh three schools are going to start their tier one training this year um and that's really just to build systems and structures around creating safe and inclusive schools making sure that expectations are known but when our students are feeling good and safe at school they're more likely to attend so and thanks to Dr Fuentes she shared an idea about um creating positive postcards and so we we created these little postcards that basically said you know we miss you we want to see you come back we've handed
096them out to all the school sites and that you know either the principal or the classmates the teacher can just write a little note to the family or to the student and send it home um just has another layer of of support and actually I was at seront the other yesterday and their Community lays on said hey um these two kids they've missed seven days of school but on Friday I sent them one of the postcards and they've been here every day this week and I was like oh all right you know and so thought that was pretty neat but and then the other thing is positive uh School messaging so we have a beginning of the year letter that our principls kind of tweak to fit you know their school letter head and their
097population but just again welcoming everyone back reminding everyone of the importance of attendance um and then School newsletters and then actually it's been great I get all the updates from parents Square now that we're using it so every time a school sends it out I can see that they they've sent it I say every school so far has included some bit about attendance within their their schoolwide newsletters as well as the district newsletters and social media postings some of the other things that we're doing are we have incentives within the school sites so whether it be tickets class challenges various prizes um you know positive recognition the schools are providing incentives in fact Miss Nunes from Vincy Park um sent me a picture of her big attendance uh challenge that she's doing with her students
098and the grade level that has the best attendance for the wins like I think it's extra time at lunch or a pizza party or something and I believe last month it was their fifth graders yeah fifth graders that got it so um home visits is something else that we're we're focusing on and it's not your traditional home visit where you just show up and knock on the door and you know surprise the family with your visit all of our clerks I'm sorry our school social workers Community lisons School psychologists and side administrators have been trained on positive home visits and we did this to the Santa Clara uh County Office of Education and really it focuses on really calling the family setting up a time for us to go to the home and try to
099um just posibly engage with the families in in a setting that they're comfortable in um and I'd say that I think every School site has done at least one home visit this year already so we also we do have our school social workers we've got each middle school has one full-time School social worker or elementaries all split a school social worker they really are um play a tremendous role in encouraging attendance um I'll talk about our School attendance review teams here I think on the next slide but they all are a part of that truy process trying to make those meetings less punitive and more restorative and and encouraging this the students and families to come up with strategies on how they can get to school we have a school Link services coordinator so she's
100actually an an additional School social worker um who we are able to fund her through a grant that we got through sanant Clair County Behavioral Health and she's based out of pedmont middle school but does support the entire district and her main function is contact uh I'm sorry connecting students and families with the various outside agencies that we have available so anytime we have students that come up across the district who might need additional resources that we can't get they'll come contact Maggie Maggie can get them connected with one of the various um Community Based resources that we have in the district and then lastly we have care Solace referrals still too so oftentimes when we have our attendance meetings with families things will come up like my child's anxious um you know my child
101has you know various mental health concerns and so we are still Contracting with kosis to put in those referrals when necessary so we've updated our treny process so I I'll get to the DA partnership here in a few minutes but um in speaking with the da she was stating that if we do want to take families to the district attorney um because they are chronically Trent and despite our efforts we don't see improvements one of the things that they need to see in order to take on a case is they need to see that we've really put forth all the different interventions in between the three levels of the truancy process so after a student is unexcused absent for three days it doesn't have to be three days in a row but three days within
102the year U it will trigger the first letter of treny which basically is a warning letter it tells the parents your child's Trent you know Please be aware if you need support let us know it used to be that the second letter would trigger after four days but we've changed that to six days so and that gives us time to provide interventions to support those families in improving before we take them to what's called a school attendance review team that's a site-based meeting that's held regarding attendance typically it's just like I said School social worker um middle schools might be a counselor as well and a side administrator who again come together with the family to try to come up with a a solution on addressing the the concern if the student continues to be
103unexcused after the ninth unexcused absence that triggers a school attendance review board meeting and so that meeting is where I reach out to the families they need to come meet with me here at the district office the school administrator social worker also present in those meetings the contract is very similar to the start contract but it does have a little bit more more uh teeth in the game I guess you could say um because if the student at this point now continues to be Trent we would then if we followed this process authentically and we've documented all of our interventions we would then be able to refer the student to the district attorney um at the district we haven't been referring students for many years and so that's one of my goals this year is
104that if and when it's needed we'll be able to to have that partnership with them um when a students referred to the district attorney oftentimes they'll require parents to take parenting classes um they'll have somebody who follows up with the student uh and checking their attendance and then if the student continues to be chronically absent then I believe one step they could take is potentially garnishing uh a parent wages so there is one other letter because as I stated with the First with those three letters of truancy those are all for unexcused absences we do also have just an an excessive absence letter so for students who are excused but missing a lot of days there's also a letter letter that we send them to try to um figure out a way to support them
105in getting back to school because as Josh mentioned whether students unexcused or excused um it it affects our funding the same way so I met with the district attorney a few times over the summer um and one of the things that we'd be able to do is a DA mediate uh mediation and that is where if we have a lot of students who are needing to be referred to sarb rather than having individual meetings we can invite the da to come here one evening we invite all those families and the da kind of goes through um what the expectations are um that would be in basically replace the actual SAR meeting um again after the SAR meeting or after Da mediation things don't improve then that's where we could take the students to rise court
106and it's basically attendance Court where families are referred um when our interventions have not been successful the DA has offered to provide workshops and presentations for our schools and our families and so actually uh she is going to attend Brook tre's back to school night um and she'll be doing a quick little presentation for the families uh with with Miss dong and then also we have actually contracted with the parent project as well so another layer that we can offer parent project is the parenting classes that the da can refer to but we actually now have a contract with parent project where um we can offer that class to families throughout our process so if at the S meeting or the SAR meeting we feel that a family might benefit or parents might benefit from
107the parenting classes we can offer that to them and we would just it's a basically a 10 a 10- week series um to help them with their parenting so some of the ways that families can help help us address attendance is is to set a regular bedtime in a morning routine get everything ready the night before uh so that you're not rushing to get things ready in the morning as a parent I know that struggle um you know develop backup plans for coming to school if something comes up try to schedule medical appointments and trips when school's not in session or if you're going to have a medical appointment um still bring your kid to school you know if you're if you have a 10 o'clock appointment you can bring them in the morning and
108pick them up bring them back after um if your child is anxious about coming to school talk to your teacher your principal we've got a lot of people again Community lays on school social workers counselors a lot of Staff who are there to support and make school a safe place for for our students and then if your child does need to stay home due to an illness be sure to talk to the teacher for resources for makeup work um so that you're not falling too far behind too quickly all right any questions I I have a question but um the lons that you had mentioned by the way I like their restorative approach so it's um it's wonderful but I was just curious about the the lons and they are lons for one hour is
109are the leoson in every school yes we actually um this year we have all all 13 schools with the L on okay so they are layons for one hour and how often do they visit when a student is either truant or absent so every day for that hour they're basically spending their time either reaching out to so right now we have well our community lasons are funded through our C program so the one thing that I've had them focused on right now is the success Scholars who were chronically absent last year having them early on reach out um make sure that the the students are coming to school if they're not coming to school contacting families to see what kind of resources that they need um but some of them have also used that hour
110to do a home visit during the day yeah um that's what I meant but yeah so you know there one hour is hard because there's so much to do um but I will say that they're I think already off to a good start in terms of making those contacts and building those relationships so if if they are to visit a student at home and they have that one hour how many students do they visit one or two or one family two families yeah typically it would be one family in that one hour yeah because by the time you drive to the home go into the home yeah you have the conversation you know it's at least a probably a 25 30 minute visit get back to the school site there's not too much time left
111in that hour is there um is there a program where students who are improving especially now especially when they're they're truant and then all then they've improved their attendance is there a program where you can gather all of these wonderful students who have improved and invite the parents and feed them and educate them and welcome them in school I'm just saying all that stuff I did hear that I know Vincy park has that yeah so does every school have it well so I think every school in some way shape or form is doing some type of attendance campaign or encouraging the attendance in terms of a specific program to recognize those families right um I I don't think that we have a formal program but I do think most of the schools are positively kind
112of what I said uh the positive recognition is positively recognizing those students who are making improvements um one thing about the treny process in general is that it is a discretionary process so if a student does get to like their second letter truancy and they miss you know maybe they don't miss for three if a student's missing all the time they don't miss for three weeks you know and then they miss another day then they don't miss for four weeks and they miss another day don't miss for five weeks and then they trigger the third letter if that principal sees that there is significant improvement taking place they don't necessarily have to refer the student to SARP I see I was just wondering um if there was some kind of a district of process where
113they can be all gathered together inviting all the parents and talking to them yeah I I think those are great ideas and definitely something to take note of uh this is our first year of really making concerted efforts and working with the site administrators to come up with their school specific plans because the other thing I think going back to some of the strategies um and the importance of those home visits and the phone calls is um we know that for the children you know it's really a family issue because sometimes they're not in control of whether they get to school on time or whether they come to school every day and that's why those personal relationships are so important to be able to understand first what are um those family dynamics that might be
114some barriers of getting the children to school um if they're you know personal family issues or if there are health issues with the student or others then we want to make sure that we utilize other resource supports that we have to be able to help them make those improvements um because uh as much as we love to do um uh any kind of like uh physical momentto type of of recognition to um acknowledge improvements we also want to keep in mind we want to do that in Balance because there's going to be children who don't have um the means to be able to to get there and so our time and effort is spent first in really trying to get to know the families and what their situations are so we can guide them along
115the right path with the most appropriate resources but I think you know having said that um we want to make it really a collective effort at school sites you know um we're going to be much more um diligent in letting the principles know here's where your overall School percentage is you know let's make this a collective campaign for your whole school community on how you contribute and kind of build up that culture so I know you just mentioned there are several reasons why students are absent but uh what What's the primary reason the largest reason for why we have a chronic AB absenteeism and um what how are we addressing it in ways that you haven't discussed already and then my second question is uh uh I would imagine one of those reasons is Transportation
116uh how do we address a a family's inability to transport their student because of either financial means or they just don't have a vehicle or they're just don't have the ability to because they're working yeah well so a couple things um in terms of Transportation um for students who are mckin vento who are basically homeless or Foster youth we are able to provide bus passes for them um and so we do have quite a few uh homeless Bost you students within our district uh who will provide those bus passes to um in terms of the main reason for students being out honestly it's day-to-day illness um and chronic absenteeism and frency are actually two different things so you can have students who are chronically absent but not Trent and you can have students who are
117Trent but not chronically absent so if a student misses 18 days of school but they've called in every day saying or the parents have called saying that you know my child's sick it'll be marked as excused which will in turn then not trigger any of the um truy letters um and so yeah I'd say the majority of the reason why our absenteeism is the way it is is because of excused absences um it's primarily at our lower grades all right thank you for the question so I was going to ask actually ask ask the same uh Transportation related a question I was wondering and might be a radical idea out there but uh is there any way to leverage our bus services um I don't think they're going full right now is there any way
118to leverage our bus services um to capture some of those kids and help them you know come back in years past we've actually used some of our uh bus services to pick up some of our students who couldn't get to the school on time so once again going back to some of that ations about elop we were actually able to like I know off the top of my hand at least two or three families with three or four students each and they had to pick them up and drop them off at several schools and that is also part of our elop program is that that we do have those additional resources that did help support purchasing some of the buses and so that is specific to help support those students yeah is that happening now
119or the students are being picked up not yet not yet well we do it is a case-by case basis in fact right now we are in the process of getting um it's not one of our district buses but it's a program called ever driven that is I I guess the best comparison would be like an Uber for kids um and we do have three students who are currently transferring from one school to another the par the mother cannot get them to school in the morning one of the students is an SDC student who does qualify for transportation services but because they're mckin vento a homeless and live outside of our district our District busing can't pick them up so we've contracted with ever driven to get all three of the students arrive so there there
120are ways to do it but um it really is a case-by case basis in addition to that and perhaps Uh Kevin can share a little bit more if you're if you were asking in terms of an open bus transportation program for all students uh you can keep in mind I'm not sure how many years ago but that bus transportation funding was eliminated from the state so unfortunately we do not have resources um for that but we do have some new opportunities for families that are in really challenged situations to be able to work with them in different ways yeah yeah so currently there is not funding for that so right now the our transportation plan calls for our SDC students to have the first priority and then subsequent to that it's our unduplicated count students
121home homeless and Foster use students and all of that is based on the capacity of our buses and as uh Marlo Zapata alluded to earlier we were having some um challenges with uh Staffing in the transportation department uh at this time so we currently I believe have four openings in transportation two bus driver positions uh the bus dispatcher position and the bus driver trainer position uh we're working diligently to fill those positions but those are all vacant right now and those are all positions that currently Drive routes um the dispatcher position being the one that does not drive a daily route but fills in as needed and so right now we're um we're extremely short in Staffing and so that's providing a lot of challenges for transportation at the moment let's hope that Staffing does
122you know come back to the to the level that acceptable but I mean it's this is it is important we know that Eis attendance is important for more reasons than one uh you know Financial as well as uh personal uh for the student of you know there should [Music] be if this is identified as as an issue for uh student achievement and you know with um with you know Financial impact to school districts um then I would say the county should step up the state should Step Up say identify these uh challenges and provide those I this seems like a very simple solution to get a larger bus and capture those kids that are unable to uh to you know get to school by themselves and it's it's a it seems like a very simple
123solution the buses are already out there just get in and go to school um so and um yeah let's hope the Staffing levels come back and uh we can try to find um collaborate with some of our um uh County and State uh Partners to see if uh if they could provide some kind of grants or something like that to help capture those um those students but otherwise thank you for the presentation excellent thank you really appreciate that you're welcome thank you for engagement uh board members really appreciate it all right no problem all right uh next up we have measure L and measure U construction Bond program update Dr F thank you with that we invite Tony kesab our director of bond facilities and modernization to provide you with his monthly report good evening
124everybody again this will be actually the first report which is actually just measure U since we actually completed all of measure L um again the picture here is actually of the new not new but the um used to be the warehouse area but is now the peont basketball courts we transformed that over the summer okay we'll go through the updates for each project and the schedule I again first thing we want to talk about is the projects we completed which is the PA project at Morel which is actually public address project um the fire alarm replacement we completed Noble and actually in the past two weeks we completed Brook tree and Summerdale and then again the basketball court renovation at Pont again projects that we have um we had out to bid this quarter or
125this past month is the rebid of the interior doors at excuse me three elementary schools which was actually approved as part of the consent calendar and projects we're bidding right now are the PA projects for brooktree and rusin uh next slide is of course we have the electrical site electrical for the portals at Pima we're still waiting for actually all the parts to come in before we can actually bid that project again we're hoping that comes in this month again on one day they start the project the PA project at pedmont again we think that's going to take about six weeks to complete they'll do that at night um yeah although we are lucky because we have Wednesday as a a days off of school So the plan is to actually start installing things and
126then actually get everything going on Wednesday make sure it works so we can start doing everything at night after that um again fire alarm the only one we have left of the three is Majestic Way and that's going to be tested in two weeks um security alarm we're going to um meet next week and then that'll start in about two weeks and again that project will also happen at night um hvc at the old district office um right now we're just waiting for the mechanical units we expect those to come in in January sometime and then install them by February um and then the P pedmont window replacement project that actually in shop trins we expect to get windows by the end of the year and start installing on the February break and again then
127we have the exhaust fan project that's going to actually start up during the break in October and they'll work on all the bathrooms and exhaust fans and the buildings themselves that I think it's Cherrywood um Lane view Toyon and one other school I can't think of right now and then again we have the school Monument signs those are going up right now and then things that are in design we have the uh Warehouse project that actually went to DSA last Friday Friday excuse me Friday for approval and that'll take about two months um again once we get this the other two projects that I just mentioned out the bid then we'll start bidding other projects for the PA because we're trying to do them to at a time basically and then the fire alarm projects
128at Toyon V Park Northwood those actually go to DSA the beginning in October we hope to bid those in December and then start those next summer and then again security alarm projects once we are pretty much well into getting the other three done we'll start on the next set of schools and then the comprehensive and I have to look at this to make sure I say this right the comprehensive infrastructure renewal and utility assessment projects again so again we're doing a lot of lighting Replacements at I think toan's getting all the classrooms done cherrywoods getting all their lightings replaced rusin and Lane View and then we're doing mostly exterior lightings at all the other schools because a lot of the other lights that we replaced were done during prop 39 about six excuse me about
129six years ago uh mechanical projects they'll have um some of the projects that are smaller units those are going to start hopefully in November as long as we get the units in and then the bigger projects which our Majestic Way Summerdale and brooktree and toyan those will actually happen during the summer and then last but not least is the Solar projects again those will happen during the summer because again the last two those projects all have to go to the state architect for approval and those will take three to four months to happen and then our last project we're going to start is the designing of the new fences at Cherrywood Morel Toyon Vincy Park again this is the picture of the starting of the renovation of the playground at pedmont and this is more
130of the existing course that we had and this is kind of what it looks like after we're done um again this is kind of just another view again this is one before we actually striped and I think we have a picture of it striped because these are all the existing ones we didn't touch we basically just seal coded as which which Mak basically makes it like we painted it black so it was nice and then um again this is the warehouse where used to be the warehouse and now that's where all the storage containers are those used to be on the playground which we ended up moving to the slab of the warehouse and then this is the schedules of how we're going to complete each of the projects and again that's the existing courts
131that we re we resealed and restriped are there any questions great thank you for the presentation questions from the board on this I do have a question I have a question couple of questions so for the comprehensive infrastructure renewal and utility assessment uh is there the um was uh where the um Char Char charging station is that part of the Sol oh it's part of the solar I think we're doing that atot Cherrywood Morel and seon I think those are the the schools were adding them Cherrywood hardly any space there now pardon there's hardly any space parking space well the solar is going to go actually on the other side I see where the sidewalk is oh on on um so yeah we have like the north side has where the solar panels out they're
132going to go on the south side of the parking lot oh interesting okay that's that's good to know and and the um the um signs I'm sorry I think I'm hungry I'm losing my the apologize for that but um the uh uh the signage the front of the schools the monument sign um so is that you're just doing that one project right I mean surrounding is there any plan for the um purification of the surrounding area or is that that we actually have another project we're talking about doing some other things for the frontage of the school so right now we're just trying to replace what's there so again if there's lawn we're replacing the lawn some of the schools if it's about some of them we put in about two or three feet from
133the sidewalk we're going to try to make that kind of um decompose Granite so that we don't have to mow the Lawns yeah right so things like that okay yeah those are the questions I had um thank you thank you for the presentation thank you appreciate it all right next up we have superintendent report Dr FAS please thank you I'm just monitoring time so I'm gon to make my my report very brief just a a few things to remind everyone of some import some important updates uh this week we launch our back to school nights at our schools so uh this Thursday we have our um three middle schools hosting their welcome back evenings and then next week on September 19th our elementary schools will do the same so our community and families can check
134in with their local school for times around that also uh next week uh there will be no school for students on uh September uh 18th uh that is our um staff professional development day so want to make sure our parents are aware of that and just uh two uh positive recognitions I know Dr mcccu went through all of our student data and our student performance specifically talking about the different student populations that we serve and how we work towards bringing them up for success and Summerdale was recently recognized as an Erp honor rooll school just for that specific type of work so really want to give them a shout out for that and then also um when you heard our presentation on summer programs uh we talked about a lot of different Partnerships that we
135have that came in and provided that uh programming support for our students and we just learned recently that we're going to be recognized as a Silicon Valley Ed Foundation District partner of the year and so there's going to be a special um award recognition for that on Saturday October 5th so we'll make sure you get that information but I do want to thank Dr mccre and his ed services team there are direct liaison and working with with svef and bringing in as many programs under their umbrella like Elevate math CSI you know all of those good things um the you know some of a lot of our math professional development opportunities uh coaching support to our principles uh they're they've been a great resource to our district over the years and so we're really excited
136uh to be able to be recognized for this longtime partnership with them so thank you thank you for those uh thank you for your report Dr ftis on there uh next we have comments and announcements from the board any comments from the board trusty H I have a quick one as well I just wanted to also congratulate Dr Fuentes for being um going to be honored September 23rd for Latino heritage month from a member Alex Lee's office and so I'm really excited you know she's been able to help us throughout this entire you know School Year and merry many years in the district and welld deserved award and I hope that all of can join and I will be there as well to celebrate thank you and uh in reciprocity trusty how congratulations to you
137for uh being honored with the emerging emerging leader award is that correct correct yes and also Dr P so congratul congratulations to both of you uh we're very proud of you um next up we don't have anything on review discussion we have public hearings we have public hearing for resolution 24-6 Gan Appropriations limit calculation summary Dr FAS it is recommended the board conduct a public hearing to receive comments from the public regarding resolution 2406 Gan Appropriations limit calculations summary thank you for that I'll open it the public hearing see no comments I've closed the public hearing next public hearing is for resolution 24-2 sufficiency of textbooks for instructional materials Dr FES it is recommended the board conduct a public hearing to receive comments from the public regarding resolution 242 sufficiency of textbooks for instructional materials
138I open the public hearing for resolution 242 see no public comments I'll close the public hearing we'll go to review and action and uh item a under business service we have the resolution 24-6 Gan Appropriations limit calculations summary Dr FES it is recommended the board adopt resolution number 2406 Gan Appropriations limit calculation summary to establish a revised Gan limit for the 2023 24 fiscal year and a projected Gan limit for the 2425 fiscal year is there a presentation for this not not for this one not for this one okay thank you um uh is is there a motion to adopt this resolution I'll move to do resolution 24-6 thank you is there a second I'll second it's moved and seconded um the resolution we'll go with a roll call vote Miss Gomez president shasan I
139trusty boak hi trusty himz hi trusty H hi Trustin wi I thank you for that the resolution um is adopted unanimously next item on the business services is 2023 24 un audited actuals and fund balance fund balance Dr Fus it has recommended the board approve the 2324 un audited actuals and fund balance and for this item we do have a presentation for the board and I welcome Josh our director fiscal Services uh good evening again uh today we'll be going over the 20232 24 unaudited actuals uh pretty much what it is is we Clos the books and we're going to see financially how we ended the year in 2023 24 uh currently we're in this we're in September um of the budget cycle in any one time in the budget cycle we're probably working in
140two fiscal years so we just completed last year and we're currently working in this year as well so the UN audited actual process or the closing of the books is governed by the governmental Accounting Standards Board and they pretty much provide us with the standards on how to close the books the reason why this is important is there's two specific um items that actually get entered into the financial statements but that doesn't necessarily mean more revenue or more expenses so technically we can either overstate or understate our actual Revenue expenses uh the first one is a gasby 31 in which we have to recognize unreal gains and losses of our investment pool so basically what that means is our cash is held at the County Treasury and they invest those funds and as those funds
141increase or decrease through Investments we have to recognize those on our financial statements the second one is the gasby um it's called the stirs on behalf contribution and we as a district so the state makes a contribution to um calsters we have to recognize our portion of it on our financial statements both the expenses and the revenue it doesn't give us more money it doesn't give us less money but we have to recognize it on our financial statements okay so basically um this gives you a breakdown of our revenues for the 2023 24 school year um our estimated actuals versus our un audited actuals estimated actual actuals were done during the 20242 adopted budget time and our unaudited actuals is actually the closing of the books so our revenues increased um by about $941,000 however
142the breakdown is as follows so we increased by $463,000 related to a special education account reclassification um and so the SLE which provides us with our funding um gave us an additional amount um for under the lcff all right okay um so our federal funding which is like Title One and title two funds um are reimbursement based and BAS basically we only recognize Revenue as expenses come in so um we initially budgeted for $500,000 um however we did spend all that funding so we still have that funding to be able to be spent in 2425 however we can only recognize up to how much we actually spent in the current year or the 23 24 year uh State revenues increased by um a little over $500,000 this is related to increases in our annual average
143daily attendance so I know that earlier we did a presentation on our Ada and its relation to the lcff um the reason why we did the lcff is it because it makes up about 80% of our total funding however we do receive funding based off of ADA for other items um so one of them is the unrestricted and the restricted Lottery with both are actually done under the annual Ada right so lcff is done on the P2 and it's on average um uh Lottery unrestricted and restricted Lottery is based off of the annual Ada in that current year and so we increased that amount so we did get additional funding in the unrestricted side about $370,000 and the restricted side of $366,000 um local Revenue what's included in there is interest so as our cash
144is in the county office we receive an additional interest interest rates are pretty high right now so we're actually receiving a little bit more funding from that um we also do have 200,000 related to the medical reimbursements so this was not included in our estimated actuals because we really didn't know how much we were going to get these are audits that were done in the prior year so it goes back to I believe 2010 and 11 in which the state did a audit and reviewed and found out they owed us more money and we received that funding in that current year and then also in that amount is a $420,000 that's related to that unrealized gain in that Investments that I was talking about earlier right so the gazb 31 we had to recognize $420,000
145which isn't actual real cash to us but it's recognized on the actual financial statements uh this okay um and lastly I wanted to kind of review the specialed education general fund contribution um in the current year it's about or 2023 24 it was about 13.2 million in 2223 it was 11.4 million so this can be contributed to the increases in salaries so we did have the 6.5 6.5% increase in salaries and we also had a lot of one-time funding in special education that we spent in 2223 that we no longer received in 23 24 so we hadn't moveed those expenses over so this is a picture if we were to take out the stirs on behalf payment which is I don't want to say a phantom entry but it's an entry that we're recognizing due
146to the state's gby um um suggestion and so once you take those out the Act and the actual uh what was it the uh the pulled Investments or the unrealized gains the total increase in revenue is about $684,000 and this is mostly attributed to um the lottery increase so as this is a view of the estimated actuals versus the UN audited actuals as on the expense side of things so $275,000 can be attributed to increases from us recognizing summer school in this current year rather than recognizing a portion in this current year and a portion in next year same thing with the classified salaries as well uh implying benefits decreased by about $300,000 this is because of that stur contribution we didn't have to recognize as much um in closing the books as we did
147during the estimated actuals um books and supplies and services and other expenses um you can see is $217,000 and $745,000 this could be attributed to us not fully utilizing those title $1 I was talking about in that current year as well as some decreases um of the sped contracts so we do have special education contracts that um we didn't fully utilize so those go back into the general fund um we didn't spend as much money as we thought we were in the elout programs and we did move some of the maintenance expenses to fund 40 and fund 14 which is um specifically lose only for maintenance all right um so in taking out the stirs on behalf payments you can see that um the employee benefits actually amount difference is a little different um but
148the other items pretty much stay the same so once again the stairs on behalf payment is that payment that gby requires us to enter and recognize the St on behalf payments okay so what did this actually do to the begin balance so for the estimated actuals um our begining balance is the same um total revenues increased by $941,000 um total expenses decreased by $673,000 which actually increased um our total our total ending balance by $1.6 million so it's a good thing we we actually ended up with more money than we initially projected um all right so this is the components of the ending balance so for the uned actual side of things we set aside $1.1 million for the reserve for economic uncertainties um portions of the ending balance goes to um required assignment assignments
149for CA staff development and CA career ladders program so at the end of the day our unrestricted dollar amounts um or ending balance I'm sorry for the UN audited actuals is $8.9 million so what does this mean for our multi-year projections so bring the multi-year projections during the 20242 adopted budget and because our un audited actuals our ending balance increased by about um increased from $600,000 to about $1.5 million um basically our total available Reserve require available for Reserve is $4.3 million in the current year which is about 4.8% Reserve our requirement is about 3% um and that kind of flows through the budget year as well as the 2025 26 and 2026 27 year so in 2026 27 three years out from now you still have about a 4.8% reserve however the multi-year still
150does include um all the transfers in from fund 20 which is related to our other post- employment benefits and it also includes all reductions that we have discussed in any school consolidations or any other reductions um that we discussed in the 2425 um budget presentation any questions so sorry can you repeat the last one so the um the uh Reserve includes assumptions um of you know School consolidation correct closures when we brought the 2425 budget and the multi-year projections um in order for us to meet our 3% Reserve we had to um embed the reductions in school consolidations and any other reductions that were discussed um and so this just gives us an update of the ending fund balance basically because we ended this C the 2324 school year with a probably about 5 $1,000
151more than what we initially thought we were going to it pretty much flows through that full year so we're in a little better financial position but we still need to Contin continue to make all those reductions in the 25 26 and then 26 27 school years well and just to show the historical connection to that through the board action it began in 2021 with the $6 million resolution that was the first action that the board took the second action was after the commencement of the budget stabilization committee and they brought forth to the board their recommendations on how to meet that $6 million reduction and upon approval from the board of those recommendations then uh we have the ability to provide those um cost savings into our budget to be able to meet our 3%
152reserve and show balance if we did not do that we would not be meeting our our balance over the multi- three-year period that we're required to do so and that's why um as we continue to submit our budget to our Santa Clara County Office of Education every uh letter response to us is a reminder of those steps that the board has taken and uh the the necess um steps needed moving forward to ensure our District's fiscal solvency and so just for our public if they're not um aware of those four recommendations that our board stabilization committee made um the first one was to review our district property and to consider property for sale or lease and we've been actively engaged with rfps in doing that um the second one was to uh look at our
153staffing and to do reduction of Staffing which we've been working through that and that's part of some of the savings too that you've seen in today's budget with red reduction of contracts and and rethinking you know our Personnel Support Services then the third recommendation was school consolidation which we commenced upon the board's approval of those four recommendations and then the last one was for the board to continually review any opportunity for early retire early retirement incentive plans for our employees to be cost savings knowing that a significant portion of our budget 90% or so Josh is accounting for staff salaries and benefits so just a quick synopsis for uh Clarity for our community no I appreciate that that's that's a a good reminder you know always have uh how we came to this um to
154this point um any other questions from uh my Bo colleagues just one quick thing on the cay uh program we about spending about 213,000 or so right that's what do is that is a decrease okay so that so no so like the the CC program we are required to make a contribution from the federal funds that we receive for special ed so for example if we were to receive a million dollars from our federal special ed program we need to contribute 15% of that so 15% of that million dollars gets set aside specifically for the CCS program and and Sor that funds the commun commun right and all the other various strategies that are in place in that plan to support um reducing uh you know the lack of success they've been having based under
155the current program good that sounds good those are all the questions I had uh thank you would like to just mention one more thing is whereas our ending balance we're required to have a 3% Reserve um a 4% Reserve is good I would say that um most in districts would like to have at least a thre Monon operating budget in reserve and where we our current payroll every month is about $5 million right so kind of gives you an idea where we probably should be as far as ring balance is concerned sure that clarification thank you for the presentation is there we need to boy it's not showing okay there you go so this needs to be approved so we need a motion to approve the uh 20 23 24 unaudited actuals and fund balance
156I move for approval second I has been moved and seconded all those in favor say I I I motion carries 5 to zero thank you um next item under Human Resources we have we have um resolution 24-3 Calpers electing to seize health C southcare seab Dr FES yes um for the next three resolutions I'm going to ask assistant superintendent of Human Resources uh Ricardo Caba to explain um the uh the rationale Behind these three resolutions because it is a shift in our district yes um the district is wishing to um break away from Cal Pur and go over to CIS for health benefits and as a requirement uh Calpers needs resolutions adopted by the board in order for us to quote unquote break away and the reason we have three resolutions is because the way
157Calpers has the district listed is by those three groups that are that are there there there's ctab CCA and Teamsters so we need three resolutions in order to break away thank you Mr CA and so to commence with resolution one it is recommended the board adopt resolution 243 Kel Pur electing to cease health care for our Education Association which is C is there a motion on this resolution move to approve moved in second at a quick question before I go with the roll callers um do we do have some individuals that are not part of uh any of these three bargaining units how are they covered that is correct the way um the distri went into stirs is that um it has them listed by those three groups I think in 20 1999 it was
158one of the agencies and then 2000 another one in 2001 the three agencies and the way calers has them listed that's the way we have to provide the resolutions so cpers are the ones that gave us those resolutions and that'll um that's the way we're going to break away also so the question is those that aren't in affiliated with those bargaining groups do we does Kel Pur assume that they are all Incorporated 100% thank you even retirees so everybody goes that's that's always good to know all right so we have a motion on a second on resolution 24-3 we'll go go with a roll call vot Mr Gomez yes president shason Hi trusty boak trusty Jimenez hi trusty H hi trusty n hi thank you uh resolution is adopted unanimously um we uh maybe have
159I have a motion for I can go with the motion right you already explained all three correct so may I have a motion to adopt resolution 24-4 Cal calper electing to CIS right healthc care for CA vve to approve right been moved and seconded um we'll go with the roll call vote on this one as well miss Gomez president shason I trusty boak trusty Jimenez hi trusty H trusty Nan I thank you the resolution is adopted unanimously um next is the motion to adop resolution 24-5 cers electing to say healthcare for teamsters uh is that a motion move to approve second you have a pick up two all right we go with the roll call what Miss gz president shason Hi justy boak justy Jimenez Hi justy H hi justy n hi thank you resolution
160is adopted unanimously thank you so much uh next item under ed services we have resolution 24-02 20 20 2425 sufficiency of textbooks for instructional materials Dr it is recommended the board adopt resolution 242 sufficiency of textbooks for instructional materials for the 2425 school year thank you is there a motion to adopt this resolution approve second is it moved and seconded uh we'll go with a roll call on this one miss Gomez president sh Aon hi trusty boak trusty Jimenez hi trusty H trusty no hi thank you for that the motion is the resolution is adopted unanimously uh next up under Bond program we have escon builders Inc change order number one for the restroom addition project at Toyon Elementary School Dr f it is recommended the board approved change order number one with escon Builder
161Inc for the restroom Edition project at Toyon School bid b04 2023 24 this is a credit back to the district for $40,000 $ 4,119 perfect we'll take that money um is there a motion to approve this change order move to approve movement for clarification for Miss Gomez who will be taking the second what was the loudest trusty H thank you for that second it's been moved in seconded all those in favor say I I I motion passes unanimously um and at this time we will reconvene to close session e e e e e e I will reconvene to open uh session and uh we'll go with disclosure of action taken in close session Dr FES thank you um for uh with respect to agenda item 2B conference with legal councel anticipated litigation TM versus beresa
162Union School District the board rejected the claim uh with a motion by uh truste NN a second by by trusty boak with a vote of 5 in addition uh to close session item uh 2G public employee performance evaluation the board completed the superintendent evaluation for the 2023 24 school year thank you for that um you'll have other there any request for staff followup or items future agendas at this time if not I'll entertain a mo for adjournment move to adjourn on second it's been moved in second it all those in favor say I I I meeting adjourned at 11:44 [Laughter] p.m. e