001right any glasses good evening uh we'll call the regular meeting of the Board of Trustees to order at um 6:01 p.m. that clock is slow um we'll move to open session we'll start start with the flag salute trusty Jimenez would you like to lead us in flag salute please every ready please stand put your right hand over your hearts I pledge allegiance to the flag of the United States of America and to the Republic for which it stands a nation under God indivisible of liberty and justice for all thank you thank you for that trusty trusty hog can you please read the district mission statement of course barasa Union School District provides all students the skills to become lifelong Learners and successful 21st century Global Citizens thank you for that and trustee would can you
002help us with the Norms of the Board of Trustees yes the barasa Union School District Board of Trustees agreed to focus on the best interest of students at all times be respectful listen openly address problems and process not persons keep each other informed maintain confidentiality work toward the future learn from the past equal participation from all members and to stay on task thank you for that um and may have a motion to adopt the agenda I move to adopt the agenda second moved on seconded all those in favor say I I I I I thank you um agenda adopted 5 to zero um any public comments on the consent calendar agenda items there is none uh let's get may I have a motion to adopt the approve the consent calendar move to approve second moved
003and seconded all those in favor say I I hi hi consent calendar agenda items are approved 5 to zero I'll just go through this all right no comments from the public on non-agenda items either uh we move to superintendent report if you have anything Dr Fus yes thank you so much um good evening everyone I just want to um give my thanks and appreciation to all of our staff that are running our summer programs this year we have quite a quite a bit of students that are being engaged at maril Middle School at uh Northwood Elementary as well as at um Dr mccre I know Lane View Lane View and Lane view um each summer we have more and more children that are participating through our elot fund so we're really glad to be able
004to provide that service for them um but you know it is a quick turnaround to go from the close of school to the start of summer and so want to thank our summer co-principals as well as the classroom teachers and the support staff for making sure our students have a smooth transition into this next Extended Learning opportunity for them and again I just want to remind everyone in our community that our school consolidation um advisory committee continues to do work in that area we will have one final meeting tomorrow um that uh they will be reviewing educational programs that all of our school sites offer that meeting is held in our district boardroom it is open to the public if anyone would like to come and and observe the conversations that are occurring and then
005the committee will be going dark uh in July and they will um reestablish their their meeting schedule in August uh but definitely thank all of our parents and our staff that are part of that committee and they've been very dedicated to the process and have asked really good questions about you know our school facilities um and about you know continued work that our schools need and and really getting a good understanding of the declining enrollment and the impact that that has on um on expenditures but also on student learning programs and uh opportunities that we'd like to provide for our students and then finally I just want to wish everyone a wonderful summer I hope everyone has a good opportunity to rest and rejuvenate with their families thank you thank you for that Dr fenters
006um are there any comments or announcements from the board Miss Bo do you have anything just wishing everyone a safe and happy summer thank you for that um we'll move on to review and action uh item a is um A1 is under I'm sorry item a is Educational Services um number one is uh 20 2425 LC cap and other related items Dr fenes yes thank you so during our last meeting uh we had the opportunity to hear from Dr mccu and the Educational Service team about all of our goals and objectives that are outlined in our lcap it also demonstrates um all of actions that we plan to pursue over this next coming year um and the resources that have been allocated for those action items as a result um it is recommended the board
007approves the local control and accountability plan our elcap federal addendum and the budget overview guide for our parents for the 2425 school year thank you for that are there any questions from the board if not I'll entertain a motion to for appr it's been moved and seconded all those in favor say I I I I I motion carries 5 to Zer thank you for that um next item under Business Services uh number one is um is 20 2024 25 budget adoption Dr fenes thank you um for this item we also had a presentation at last meeting but we had some technical difficulties so we'd like to again provide our community another opportunity to learn more about our budget and our current position with this um with with all the different impacts we've had with State
008funding this this past year um after the presentation it is recommended the board adopt the 2425 budget as presented and direct staff to submit the state to the state the prescribed forms and criteria and standards to the county superintendent of schools and so with that I'd like to invite Kevin Franklin our assistant superintendent of Business Services uh to provide his presentation all right good evening so I'm here once again to go over the presentation as Dr fenta has mentioned that um I went over last time so that's why the the date still reflects the last uh special board meeting date because this was um this is just kind of a a review again of of what was previously uh presented so so getting to um you know what is now outdated the governors May revise
009there's subsequently been um you know a legislative proposal for the budget and then a budget agreement that was reached over this past weekend with the governor the budget hasn't been signed yet um but we do kind of know what the parameters of of everything that was agreed to and it's very similar to what was in the May revision so um I'll just kind of give um a couple of those updates as we go through the slides as to some of those changes might be but really all of the changes that um came in the governor's budget agreement um that he will be signing later this week um really all happened outside of education and on the other part of the state budget impacting other areas of U you know state funded programs um so nothing
010really changed on the education side so I'll I'll just point out a couple of the little differences so the biggest change um from January to uh May and now subsequently June is um the cola of 1.07% for education and for the state so um that's a statutorily um calculated number but if you remember back in January that Cola was at 3.76% so that's a significant change for a district like ours that's a significant um impact to our projected revenues not only for um the this upcoming year but then there were also adjustments to the cola and the two out years of the budget as well they weren't as significant as this um three you know 3.77% uh reduction um or 2.7% sorry reduction but it's still um enough where it makes a significant impact to
011our budget and multi-year projection so um the way that the governor was proposing to deal with this um significant decline in state revenues um was mainly like I just mentioned on the non-rop 98 side of the budget so you know to different Health and Human Services some of the other um programs like that are being impacted outside of of education so that actually um came to fruition in the governor's budget agreement there um are very minimal Cuts he's actually maintaining um what's um constitutionally um supposed to be provided um within prop 98 so um that's good um but you know we're going to feel the impacts of that elsewhere uh within the state the one positive is that I did see uh just this morning that state revenues are coming in slightly higher than the
012governor projected uh for this um current period so um that's a positive note they're not coming in significantly higher but they're still coming in uh slightly higher than what was projected so any of that type of uh increased Revenue at the state level is going to be a good thing for um for our budget so the budget problem was mainly because of um a spike in uh capital gains from pandemic and so we still have an upward Trend um within the economy so they don't predict uh recession they still are predicting economic growth just not as significant of growth that we saw in the past couple of years because of the pandemic so um when you look at everything you know we usually have a pretty steady growth and we've actually had a really long
013period uh historically long period of growth um you know with the state economy um that they're not projecting recession and it's not actually recession just because the revenues went back down it's just normalizing and then continuing on at the same um at the same trajectory so um a lot of what impacted those um those revenues were the delay in tax filings for the state and at the federal level so the federal government if you remember extended the tax deadlines for um the past two years um to October so instead of the state knowing in April what its revenues would be for the upcoming fiscal year we had to wait till October and that was all based on projections so a lot of what happened is a lot of the projected revenues didn't materialize and so
014that's why we have this significant um decrease uh especially from January till now so um that was the biggest impact um so that's where that's where we had this huge you know budget deficit that they keep talking about so um there was a$ 32 billion short fall um in 2023 um as a result of of these decreases in revenues so that's a huge um a huge decrease January budget then projected another 37.9 billion uh shortfall so you know this is these numbers are just getting extremely large especially when you go back to the days not more than you know 10 years ago or so in the state budget was um you know about twice of what the shortfall is I mean everything has significantly grown over the past uh five or six years A lot
015of it aided by the pandemic but a lot of the project um a lot of what the proposed Solutions um were going to be for the 2425 budget year for the state were um spending down reserves they were um doing fund shifts and doing uh deferrals so in the budget agreement for 2425 at the state level there's there still are some deferrals but they're very small they very minimal and the impact um is not even going to impact our um our operations here within the school district there will be some deferrals but they deferrals um over a short time period um so they won't really impact our cash so um the state looks like they're having some what in their eyes is some long-term uh longer term solutions to uh to the state budget deficit
016but again all of it is is all predicated on the economy still continuing this upward growth so if there's any slowdown any of those revenues that I just mentioned of having that slight increase from what the governor's projecting you know it'll really impact all of these um mitigating factors that they're using in the budget to balance out the state budget so these are the 2425 funding factors um based on school Services of California and calculated by the state so as I mentioned 1.07% Cola is then applied to all of the 232 four base grants so you can see that increase it's about $110 on average uh increase for the grade levels that uh we serve we service here in the district um and then you can see how that also impacts the 20% supplemental Grant
017add-on we do not qualify for the 65% concentration Grant that's for um unduplicated counts over uh over 55% so um we don't we don't qualify for those dollars so really you're looking at at um everything but the bottom line of that chart um this is the school Services dartboard so the two out-year colas in 2526 and 2627 go up to 2.93% and 3.08 both of those are down by either a quarter percent to a half a percent from what was projected back in January so again not as significant of a decrease but still a decrease uh overall that impacts uh are funding over a multi-year projection the other thing to take note of on this chart is uh right below that with the calsters and Calpers employer contribution rates So Cal stirs is staying constant
018at 19.10% but you can see calers which is our classified staff's retirement fund is still continuing to grow over the next number of years so um increasing this year from 26.68% to 27.05.2012 % in 2627 unemployment insurance um is 05% that actually had gone up significantly during the pandemic and um made a few hundred, impact to our budget um back then but is sub subsequently gone down so this is back at the normal rate so we're kind of seeing those type of things return back to normal Statewide average Reserve levels this is a slide that I have um every year so you can see on that middle um part of the chart Elementary School Districts uh such as ours um how The the Reserve levels have grown over the past number of years uh most
019of it was due to the pandemic that's why you saw some of the big growth because in 2021 that's when we got a lot of the first um rounds of covid funding those sat on the unrestricted side of the budget even though they were restricted in nature and so a lot of districts then saw a rise in their reserves and then now you're seeing a little bit of a spin down over 21 22 and 22 23 but still at 25% and we're sitting around six or so percent this year and then going down to the 3% level for 2425 and Beyond so significantly below the Statewide average um but again when looking at the Statewide average taking into account districts that are um you know all over the state having different um demographic factors than
020we have and and the high pressures of cost of living and things of that nature so the impact of covid on the multi-year projections so one of the main things that's been seen during the um pandemic and coming out of the pandemic is the drop in 88 percentage um amongst um all of our grade spans and so you can see the 88 to enrollment ratios and how those have changed from 1920 which was pre- pandemic to 2223 so TK to three dropping by you know 3.6 or 3.7% that's significant all of them Dro by about you know two to three% across all grade spans and so for a district like ours historically we've been around 96 and a half to 97% Ada to enrollment and now we're at about 94 and a half um just
021depending um but that's the the percentage that we're using right now um in our rejections because that's pretty much what we've had the past two years so you know we had one year during the pandemic when we had the um the distance learning that we were doing so attendance was High um that kind of helped buoy us a little bit but um but once we've returned to school what we've seen is we've seen some pretty significant declines um in percentage but the one thing to take note of is that on average with the um across the state you see that the average is about 92 and a half% we're a couple of percentage points over that so we're doing really well with our attendance compared to the state average but just historically within this community
022um we're about 3% under um kind of following the same Trend throughout the state here's the Statewide Ada enrollment percentages and funded adaas by year you can see the the spike in funded Ada in 2223 was due to the hold harmless um that we all had so you know this the enrollment in California is declining and so we were held harmless on our Ada for a year and so um having higher Ada levels enrollments going down our Ada was actually funded at at very high levels I believe our Ada was actually funded over what our enrollment was for one particular year I think in 2022 actually but um but that's why you see that Spike and then you see it going going down because um because of that the other thing that was implemented was
023we went from um Ada funding being at the higher of your prior year Ada or current year Ada and being funded based on whichever of those figures was higher to a three-year rolling average three-year prior year Rolling average Ada versus current year so you take your last three years figure out that average and you're funded on either the higher of that or for the current year Ada so the three-year rolling average was to help the help mitigate that big decrease in um in declining enrollment but again um all the Ada protections from being held harmless have fallen off and so now those 92 and a half% um enrollment or uh 88 percentage figures are kind of now the norm and so you have a big drop in uh funded 88 so that's why you see
024that um on that graph going down so steep um pension costs I mentioned this earlier on the previous slide this is just historically um where the pension costs have been and where they are now and so over the past 10 years and um and even prior on the calper side Calpers was even lower um prior to 20145 it was I think down around 9% but over the past 10 years you can see how much um the pension contributions have grown own so over 10% on the calster side which is for all of our certificated staff and then you can see on the on the classified side we're looking at 15% and more as we uh move out into the future in our contribution and so what's happened is the the uh employee contribution has remained
025the same but the employer contribution has increased so um all of the increased pension costs are passed along to the employer not on to the employee so how does all of that impact um bar s so I'm going to go over the revenues and expenditures for the next three years the enrollment and Ada and then what the miip looks like so in our proposed budget for 2425 we're using an enrollment of 63 that's a slight decrease uh in enrollment for from this year we're at about 6,040 in this year um after doing a review of enrollment over the past couple of weeks um our enrollment is looking pretty strong um not to the point where we can say that we're going to be higher than what this projection is but it's looking um pretty good
026especially at the lower levels um TK and Kinder especially we have some really strong numbers compared to where we typically are by the end of June as far as enrollment goes from what we've projected to who's actually enrolled so that's a really good sign so um when we come back uh to school in August we'll be real telling as to whether or not these figures will be revised at first interim and looking at a higher you know potentially a higher enrollment number than what was projected and then of course whatever the Ada is um when our students return but right now um the funded Ada is 5,825 that's a three-year average of our prior year Ada and so um you know any increase in enrollment doesn't necessarily lead to an increase in revenue for 2425
027because we're we're being funded on the prior Year's three-year average so the way that we would receive more Revenue in 2425 for an increase in enrollment would be if our 88 percentage is high enough to have the Ada higher than 5,825 so to achieve that based on that enrollment number we would have to be over or around 90 close to 97% attendance Okay so that would be the only way that we would generate more Revenue in the current year now that would increased enrollment of course then would impact the future years because then we're using that three-year average Ada which then is using higher numbers because our enrollment has gone up from what we've projected so so hopefully that makes sense um again 1.07% Cola and then this bottom figure of unduplicated pupil percentage so
02842.6 s% that's another area where it's impacting our revenues um historically our our District's been at about 45% um that's also a three-year rolling average um of our unduplicated count and so um what we've seen coming out of the pandemic is we've seen our unduplicated percentage drop and it's pretty much at about that 42 and a half percent figure and you'll see that um goes out throughout our myp so um we kind of Hold Steady at that percentage and and what it is is that it's not on the free and reduced lunch side of that calculation it's on the English learner side so we're having less English Learners and um so even though we have an increase by I think three or four percentage points on our free and reduced lunch um students we've had
029a drop on the El side and so the unduplicated percentage has then dropped even though the free and reduced is going up so so wanted to point that out that hadn't been um something that we had seen in the past but now that's starting to become the reality and so that's now built into our projections we thought that with the increase in free reduce that we would see an increase in UND duplicated count uh but that's not what we're what we're seeing question um just on that uh complicated Ada calculation that you describ I was wondering if it would it would be beneficial to have a you know pictoral representation of how it how it's actually done like a what if like or just actual calculation of what uh like how the moving averages work
030just just uh maybe realistic data from what what our attendance is and how it looks in a tabular format or whatever it is maybe we can supplement that uh to these slides and when we post it we can put that into the first interim presentation we can put in a snapshot like from our our calculator that shows the different averages um for lcff we can definitely do that because it's it's Ada is I mean like we understood it's critical it's very crucial and you know we need to find a way to increase focus on that part so parents and Community knows that you know this is an important thing it affects everybody um so it it needs to be you know highlighted as much as possible and if we can make it if we can
031make it simpler um sure for anybody to understand okay yeah we can at doing that thank you okay so this is the calculation of our lcff funding across the grade span so this comes straight out of our lcff calculator um that we use so you can see how how the um ada8 projections um then flow through and what the funded Ada is at each of the grade spans and then how that calculates out to our total funding of 69.2 million there at the bottom so these are the general fund revenues for 2425 just in a chart format um to to help make it easier to kind of see where those revenues are coming from so you can see the bulk of the revenues are coming from our lcff funding uh from the previous slide at
032a little over $69 million we have total revenues of 88.7 million so that's quite a bit lower than what we've been receiving in the past so um over the past couple of years we've had a lot of influx in one-time dollars that we've received and a lot of those are are now um expired or they're going away and they're coming to an end so we don't see um the revenues at that hundred million do level like we have in the past so that's reflective of that we get about $2.7 million in federal revenue we still have some other state revenue of 11.3 that's inclusive of like our elop programs that Dr Fuentes mentioned in her report um serving our kids over the summer after school during intercession um and then we have other local revenues
033of about $5.3 million and that's through a lot of site donations and and other funds that we receive um outside of both state and federal dollars so the total expenditures on the other hand are still at about 99.5 million and so because this is inclusive of both sides of the general fund both uh unrestricted and restricted um we do have some some planed deficit spending on those onetime dollars so we've received them in the past we need to spend them so of course that's going to lead to spending more than the revenues that we're bringing in for 2425 but again those those dollars are coming to an end so the corresponding expenditures for those um for those revenues need to also uh come to an end um so you can see a little less than
034half of the the expenditures are for certificated salaries that's the big blue on the right hand side of 43 million um classified salaries of 13.8 million and then that big gr um piece of the pie is benefits so um salary and benefits make up a considerable portion of the budget it's close to 90% of the budget you can see we spend a little bit on uh supplies at 1.6 million services and other operating expenses of 11.7 million which is inclusive of all of our utilities and things like that so it's not just contracts it's a lot of those other just required um costs that we have um and then no Capital outlay most of our capital outlay is coming through the bond program so um taking a look at that um you know 90% or
035close to 90% I think it's about 88% of the expenditures are uh salary and benefits that's within kind of the that's on the high end of of what you typically see within a school district um however the thing to make note of and I think I mentioned this last time is that um it's really taken a look at what's the um percentage of expenditures for your salaries and benefits as compared to the revenues that you bring in and so compared to the revenues that we bring in it's like 98 and a half percent of our revenues go towards salary and benefits and so that's why we have the structural deficit that we're needing to address um so just want to make sure to point that out so this is the proposed budget um broken down
036between unrestricted restricted and combined and so you can see um the total revenues on the unrestricted side of 74.6 million um even though there's 63 million in expenditures what we have to do is we contribute um to our restricted programs which is um special education and routine restricted maintenance routine restrictive maintenance you'll see on the future slide is a requirement of 2% of our expenditures have to go to um restricted maintenance and so that's what those transfers out are um leaving a fund balance of 626,000 Dollar on the unrestricted side of the general fund um and we have two million in restricted balances left and that's in some of those um one-time funds in our federal programs general fund deficit spending so we've been deficit spending over the past number of years um and so
037this is just a history of that um kind of bouncing between a low of $1.5 million in deficit spending to 4.9 million in deficit spending a couple of years back um this current year that we're going into has a deficit spend of zero however um we are utilizing some funds from fun 40 to to utilize for um some restricted expenditures on the main inside of the house to help offset and um get that to a a balanced budget but that's you know that just gives us a little bit more time to help address some of these um expenditure reductions that we need to make um and gives us time to make that plan so we have the school consolidation committee um that's working through a lot of that too that's going to address a lot
038of that in the two out years so these are the contributions that I just mentioned um that make up the $16 million 13.7 million is going towards uh supporting our special education program and then 2.3 million um for the uh routine restricted maintenance I think I said 2% before but it's a 3% contribution and then this is um the general fund contribution for special education um going back over the past 10 years so um in 1516 we're at about 5.9 million in contribution for special education uh with this next year being at about 13.7 million so there's a few things that that um impact that some of the raises some of the costs of benefits special education program in and of itself is just growing it's it's not exclusive to Bera it's it's kind of
039it's a a state and National um um you know thing that's going on where um just there's just more students qualifying for special education and so costs are going to naturally go up it's a essentially unfunded uh program we get only a couple of million dollars in total for special education funding um and then I think previously had mentioned that for our special education preschool program which is continuing to grow as well um we only receive about $350,000 or so for those special education students which pays for essentially uh classroom in a half um but we have significantly more than more students than that uh to service so um really a lot of that's due to unfunded programs we had the drop in 2122 um mainly in uh due to the fact that um the
040pandemic kind of shut down schools we weren't providing services for a a a certain uh number of months and then when we resumed we did increase those but then we also had some onetime covid relief funds that were're able to utilize to fund some of the special education staff so that's why you see kind of a a little bit of a decrease there for that year and then it it ticked back up as we um had to start moving those expenditures back into the general fund this is our enrollment over the past couple of years and then what's projected over the next um two years in the multi-year projection so we go from a total enrollment of 63 in this upcoming year to 5858 in 2526 and 5,649 in 2627 so um we had that
041little bit of an increase in enrollment this year mainly due to TK and then we're projecting a slight decrease in um this upcoming year and then back to the same kind of decreases we were um seeing over the past uh 10 years or so not quite as significant but still following the um the trend that we saw in Tom Williams presentation a few months ago um we're down to 5,649 and then continuing to decrease subsequent to that then um you can see on the next couple of lines our total unduplicated pupil count and so that's that percentage and calculation that I had mentioned before you can see the number of students um there is going down as well um and so that's also leading to a loss in uh in Revenue in the future years
042and then on the very bottom line you can see that as a percentage and you can see how um the unduplicated puil count has been changing over the past three years we were at 46.5 8% in 2122 and then in the current year we're at 42.4% so 4% drop over the past two years in our unduplicated count leading to that uh rolling average going down to 42 and a half percent that you can see kind of goes out over the next two years this is our enrollment history um so just a a graph version of what was just presented you know back in 1314 we were just under 8,000 students you know and now we're we're sitting at right around 6,000 students so 2,000 student drop within 10 years is pretty significant um a pretty
043significant decline this is a um comparison of our actual Ada and funded Ada so um just showing the difference between you know our one-year Ada versus what we're funded at which includes that three-year rolling average and then um when you look at 2122 um that hold harmless Ada that I had been talking about so that hold harmless Ada was at 6,668 because our enrollment was over 7,000 um in 1920 so uh we had a much higher um Ada back then and so that really helped us out um to get through the pandemic but now you can see that those numbers are now falling off the calculation because of the the actual Ada that you're seeing being used for the calculation so you know we're using 6,103 5,661 which is a 500 um 88 difference almost
044um and then 5739 we had a little bit of an uptick in Ada for 2324 due to that increased enrollment and then 2425 um we're continuing to go back down slightly and then um projecting out in the future over at that 94 a half% level so if we see that our our Ada is trending up um as we get into the first interim then we'll go ahead and start to adjust those numbers we'll be a little bit more conservative just because we don't know how attendance will Trend um post first interim because first interim is everything through October 31st so it's kind of right at the beginning of school a lot of kids excited to come back to school but then what we see is a lot of sickness around the holidays so you know
045even if we start out with a really strong 88 percentage we have to still be careful um and not include that in our projections moving forward um until we kind of get through the holidays and get to the second in R and know how that's really projecting and what we had seen in the past was we used to see this u-shape with our attendance um where we start out really high August September October start to go down um November December January and then we come back up as we came into the spring what happened this year was we had that dip and we never recovered and so that's reflected in our multi-year projection because we had because the past couple of years we've had that recovery and we've raised that attendance percentage as we get
046got into the spring and did our uh P2 submission for our 88 percentage that didn't happen and it and it and we had just a a flat and continue or continued decrease in our 88% and so that's really impacted the current year Ada which then impacts the two future year Ada and so that we had to adjust When developing this budget because um we didn't have that attendance rebound like we had had in the past so assumptions for 2526 and 2627 the unrestricted fund balance when including fund 17 which is a Special Reserve fund that's also counted towards our reserve requirement we have 2.9 Million and we also have 3.5 million in 2627 because we have a little bit of positive growth in our fund balance on the unrestricted side and that year as we
047um take the school consolidation proposals into effect and into account in those um scenarios so those are included in the two out years this is our enrollment projection and Ada projection funded 88 projections for the two out years um we also are using the cola as rejected we all know that the cola fluctuates so even between January and now we had a significant drop those numbers for Cola can um quickly change as we've seen especially when you're talking about a year from now and two years from now so um we continue to Monitor and update those as we go along and then then duplicated percentage at the 42% level so what we typically have built into our expenditures is we have um uh in increases for step and column adjustments so usually we project that
048to be about 1 and a half% for all of our staff uh because they are on salary schedule so we build that into our projections as well and then we have our FTE reduction estimates based on school consolidation and declining enrollment built in at 4.9 million in 2526 because that's when the bulk of that work is going to happen and then in 2627 that's mainly um FTE reductions based on that declining enrollment that uh we saw there uh on the previous slide this is our multi-year uh projection and it includes our estimated actuals for 23 24 um you can see we're still um deficit spending overall within the general fund as I mentioned that's all on the restricted side of the budget um and so this is just kind of summing up what I had
049on those past two slides and we do meet our 3% this is the slide that I introduced I think last year the cola versus our actual Revenue um increase in this in this uh particular instance it's not an increase it's a decrease so even though we have a 1.07% cola uh our lcff Revenue um calculation and this doesn't include the add-on in the supplemental that's why it doesn't match the slide from earlier this is just taking the grade span um calculations but when you take a look at that the actual um it's actually a decrease from this year to next because we do have declining enrollment and so we actually see our funding go down from 61.7 million to 5928 million so a decrease of 3.93% so remember this slide last year we had this
050big 8% Cola um and so everybody assumes 8% Cola cool we're going to get 8% increase to our revenues it actually translated into um less than a 3% increase and uh revenues even with the 8% Cola so this is the calculation for this year 1.07% Cola we're actually getting an almost 4% decrease in lcff revenues hopefully that makes sense the differences between the second interim and the budget so I've tried to kind of explain some of these as we've kind of gone along um with some of the the changes to our Ada calculations and our Ada percentages that we've been using um we've had to adjust those and so that's impacted this uh 2425 budget because that was uh one of the two out years on our multi-year projection um we've also had um you
051know we have we had revenues built in for leasing out the old um district office property that we have not um yet leased out we've had some interest in it but um that hasn't come to fruition so that's had to be adjusted that's also been adjusted within the budget um the other things that were um taking into account now are um are some of the the increases in utility costs that we've in incurred and then had to um factor in at and staying at that level and increasing uh PG especially um that was why it was important with the project that Tony brought forward um we're going to be installing some more solar to help save some some money um and we're doing some other projects to help mitigate some of those increased cost and
052utilities another thing that really impacted us was um in the elop program so in the elop program it's based on your unduplicated uh percentage so not only did the state not have as much elop dollars to allocate out for um for 23 24 are unduplicated percentage dropped so you see it dropped from the 44% to the 42 and a half percent so our elop dollars dropped um and then the allocation just per student was significantly decreased and so it impacted Us by almost $900,000 for 2324 those were dollars that we thought we were going to be receiving for our elot programs that were turning out to not receive that we then have to um supplement with our general funds so um we may get some of that back we haven't built that into the budget
053but um essentially what CDE um has done and what uh the governor has done is he's trying to normalize that calculation there's two tier of school districts um as far as elop the elop calculation is concerned there's tier one districts where are high unduplicated count districts and then tier two districts which are the lower unduplicated count districts so basically it's the difference between those that receive concentration grant funding and those that don't we don't receive concentration grant funding and we're not really close to it so um what happened is the tier one school districts receive a much higher rate for elop and they were allocated all of these dollars the thing that happened is that a lot of those school districts didn't spend all of that money so he had certain number of years to
054spend um the elop dollars for each year and so what the governor decided to do is he said he's going to end up um having CDE capture all the expenditures for elop from all districts by September 30th and then he's going to um sweep all of the unused elop dollars from tier one and real those dollars to the tier 2 districts so um so there's a chance that that $900,000 approximately that we lost this year that we may recoup some of those but there's not a way right now that we can figure that out about how much that'll be until they actually sweep those dollars in a couple of months so the last I heard was that we'll have um hopefully some projections around January February and that we'll receive those dollars by the spring
055so hopefully we'll get some of that back to help suppl supplement our programs but um uh that was a a huge area that that uh we saw significant decrease in revenues that we had been counting on for our students um the other thing that we've had is we've had a significant increase in liability um insurance and so um One update that I have from when I gave this presentation from before was that um I think in 201920 our um liability insurance overall was around 450,000 it's now sitting around 1.2 million it's gone up a significant amount over the past five years um and year-over-year um our uh increase was about 10% uh for 2425 and our jpa overall was a little bit less than that I think it was around eight% but the interesting thing
056was that our um insurance provider that we work with as a jpa mentioned that that's actually the lowest percentage increase that he's seen across all the jpas that provide Insurance in the state so um it feels like it was a lot in a high increase but Statewide um others are in much worse shape so the jpa that we're a part of is actually doing a really good job at helping keep those costs down um and then one of the other um major increases and for us it's to the tune of a few hundred, dollar that that we had had no way to prepare for um to know that we're going to get built for it though is through um self so self is the insurance group that funds us over and above our $5 million
057limit liability limit with our jpa and they fund us for liability up to $55 million self provides that supplemental insurance to every school district in California with the exception of La unified so what self has had to do because of the ab218 um claims where you can go back and and Sue um school districts and sue you know any Organization for sexual assault or any of those type of claims um school districts have um been getting um hit with those lwuit suits and a lot of the school districts are covered by self self has had to make a lot of these um payouts on these claims and so what we've got now is self is kind of going back historically and doing a true up of their insurance and their billing all of us um
058and so for us I think it's um it's around $300,000 we just recently got our our last um our our bill um but that was something that we didn't know was going to happen came because of Chang in legislation from a couple of years ago and so they're an insurance company that of course has to recover costs to help pay for these lawsuits that um they're having to pay out so so that was another significant um factor that has has increased a lot of our um expenditures above and beyond what we had thought so you know when you looked at that services and operating expenditures um line item you know there's almost $2 million of that $1 million that are just for liability alone so it's a pretty significant um cost for school districts right
059now so those are kind of um some of the main differences that we've had to had to build in so um so what's next um first bullet already happened legislature came up with their their budget plan they proposed it to the governor by the June 15th deadline they had been negotiating that they came to an agreement over the weekend um again they haven't signed off on that um but there's there's not many significant changes um the governor fully funded prop 98 he fully funded the cola uh I can't really think of many others that really um impact us this year there's some delays in some of his proposals there's some Ada mitigation that the governor um wants to implement in 2526 when it comes to uh Ada recovery um there's some changes to independent study
060that he's making um to implement for this upcoming year for 242 um not having a minimum number of days for short-term independent study for instance um and just having one um kind of lump together short-term long-term independent study program um so we're gonna have to see what the details of those are and and figure out how to implement that um as a district to help with our Ada but um you know it's it's too tough to comment on his future Ada plans because there's no details to his proposal so he has a proposal where you can provide a a program similar to Saturday school but you could do it in 15 minute increments after school before school um during inter sessions but how that's going to work and how you recoup those funds um all
061that's being delayed till 2526 so that was in his proposal he wanted to have it implemented um in 2425 but um he's decided to wait to help um get some of those details together so that uh districts aren't just trying to figure it out as we go along uh with these new requirements so the governor should be signing off on the budget officially um later this week and then as Dr Fint has mentioned School consolidation advisory committee is continuing to meet we have a meeting tomorrow evening at uh 6 PM um it's from 600 to 8: pm and then um the next one after that is scheduled currently for August 15 I believe the committee is um going to discuss whether or not that date changes to the week prior but right now it's uh
062scheduled for the 15th any other questions about uh the budget or any comments thank you for the presentation any questions for the board Miss Bo any questions from your side if you have any questions no no okay thank you for the presentation one more time thank you for doing that again um all right at this time I'll entertain a motion to adopt the 2425 uh budget move to adop Second has been moved and seconded uh all those in favor say I I I um the budget is adopted 5 to Z thank you so much um next item on the agenda is measure a 2324 annual report and allocations for 2425 fiscal year Dr Fus it is recommended the board approve the measure a allocations for the 2425 fiscal year I do believe we have a
063member of the measure a oversight committee who will provide the board a brief report thank you my mic my mic isn't working but um but uh we have Margo sandavol who's uh on the committee here to represent the the oversight committee and do the presentation of reports the bo thank you good evening um my name is Margo sandal I am a measure a Committee Member each year the measure a committee presents an annual report to the board today I have the pleasure uh to be the presenter uh measure a committee began making annual reports to the board on both the fiscal accountability and impact on students of programs and personnel which are funded by measure a this year the committee met four times the committee has made up up of three community members uh one
064parent of each of the three School families in the district who have a child that is currently enrolled in one of those schools two employees representing teachers teachers must be nominated by their Union ctab uh two employees representing classified Personnel uh CCA and or teamsters and two employees representing management Personnel each member has committed to a three-year term a majority of current active members is needed for a quorum and a quorum is needed in order to make decisions um examples would be suggestions on how money should be spent as well as evaluating how money was spent uh we still need to fill five vacant membership seats as they are listed here the measure a committee oversight responsibilities are fiscal accountability and impact on students the annual riew of funds received and how they were spent
065was reviewed at the October 23rd 2023 meeting the allocations are consistent with original the original proposed measure a ballot each year the committee provides data to show the board members how measure a funds impacted students the year the district uh discussed the smart this year the district used the smarter balance assessment to test for English language arts and math for all students from third to 8th grade measure a funds funds the following special types of programs and services um they attract and retain qualified teachers maintaining science and math proficiencies as well as technology and counseling keeping School libraries open providing Hands-On science instruction keeping School Technology up to date and funding programs that enhance student achievement the bar chart compares the percentage of students meeting or exceeding the English language arts standard across three entities
066berasa Union School District Santa Clara and the C of California from the year 2021 22 to the year 2023 24 berasa Union School District consistently performs higher than both Santa Clara and the state of California across all years the percentage of students meeting are exceeding the standard increase for baras Union School District from 6626 per in 2122 to 64.6% in 2324 the data the data for Santa Clara and the state of California in 2324 has not been released the bar chart highlights the percentage of students meeting are exceeding the mathematical standards of baringan school district from the 2122 to 23 24 school years baras Union School District consistently performs higher than both Santa Clara and the state of California across all years starting at 54.8% in 2122 slightly increasing to 55.2% in and reaching 55.3%
067in 2324 the data for Santa Clara in the state of California in 23 24 has not been released the number of positions funded by measure a or less than was designated in the beginning salaries continue to increase whether it be by step in column raises and or increases in benefits the positions that can no longer be funded by measure a are funded through other unrestricted funds this concludes my presentation do you have any questions thank you for the presentation are there any questions from the board trusty H Maro thank you so much for the presentation I just have a quick question for you I noticed there's no allocation funding for counselors was what is the reason for that um so right now counselors are being funded uh through through the local accountability planed elcap hey
068thank you you're I can share that it's a lot of it's just due to the fact that the salaries and benefits have gone up and there's just not enough remaining funding to fund the position so we shifted those costs any other questions from the board is boak any questions from your side no all right thank you so much for the present all right um we will need a motion to approve the annual report and allocations for measure a are a motion the board move to approve second okay it's been moved and seconded all those in favor say I I I I thank you I um motion carries 5 to zero thank you so much uh next item on the list is school consolidation advisory committee replacement Dr Fus yes thank you um as previously mentioned
069our committee has been very dedicated to being part of the school consolidation process we have had a parent who was representing uh Sierra mon Middle School have to step down from the committee due to moving out of our area so uh we are uh we do have another applicant that is interested in continuing in that individual's Place their name is Melissa mes and so it is recommended that the board approve Melissa to be part of our school consolidation advisory committee thank you for that is there a motion to approve the parent I have a quick question before this motion um Can Melissa be given materials to catch up to what the consolidation committee has discussed so far yes absolutely um as a matter of fact uh Mr Franklin uh he'll be doing that with her
070uh so that way she can get caught up in her application uh process she did share that she's been reviewing all the minutes and our agendas and the presentations but we'll still go ahead and do a a onetoone with her and we also provide that opportunity when any of our members do have to miss a meeting for emergency purposes okay wonderful and with that I move to approve Melissa's appointment second thank you it's been moved and seconded uh all those in favor say I I I motion carries 5 to zero thank you so much um next it on the agenda under Human Resources we have public hearing acceptance of the 242 is it 2426 Sunshine proposal for the uh cab according to government Cod section 3547 Dr FES is recommended the board conduct first a
071public hearing and then accept the sunshine proposal for caap for negotiations thank you I'll open it for public hearing I see no comments on the public I close the public hearing and I will uh uh entertain a motion for the acceptance of the 2426 Sunshine proposal for SATA I move to approve the sunshine proposal second okay it's been moved and seconded uh if there are no questions all those in favor say I I I I motion carries 5 to zero thank you so much the next item on the agenda is resolution 23-21 authorizing participation and self-insured schools of California three is a three Roman 3 sic 3 Dr ftis it is recommended that the board adopt resolution 2321 authorizing authorizing participation in self-insured schools of California cisk 3 I do want to just say a
072thank you to um Mr Franklin as well as Mr Cabrera for coordinating our health benefits committee and for all the individuals uh that were part of that discussion to be able to review uh various options that could be of benefit both to the district as well as our employees perfect are there any questions on this resolution uh if not I'll entertain a motion iove thetion is there a second on that second it's been moved and seconded we'll go with a roll call vote on this one miss Gomez yes president shason I truste himz hi truste Hal hi truste NN hi I truste boak I thank you for that resolution 2321 is passed unanimously um next we have um The Joint exercise of power agreement um for the operation of common risk management and insurance program
073s ic3 uh Dr fentis it is recommended the board approve the joint exercise of powers agreement for the operation of common risk management and insurance programs CIS three and uh this support the previous resolution that the board has approved thank you for that um are there any questions if not I'll entertain a motion on this one approve it's been moved okay we have move have Motion in a second over here M thank you it's been moved in seconded all those in favor say I I I the motion carries 5 to zero thank you thank you for that that's on the agenda uh any requests for staff followup or items for future agendas from the board is boak anything from your side nothing from my side thank you in that case I'll entertain a motion for
074adjournment toour it's been moved and seconded all those in favor say I I Mo uh meeting is joined at 704 thank you so much for being here you