001good evening it is 5:00 p.m. and I call this meeting to order have any blue cards been received for close session items we do not have any blue cards thank you the board will now recess to close session e e e closed session the board took action on a motion by trusty ver bef and a second by trusty Emy and a vote of 4 to1 to issue a notice of non- reelection to probationary certificated employee identification number 32473 a certificated probationary 2 teaching position pursuant to Education Code section 4492 1.21 subdivision b effective at the end of the 2425 school year and directed the superintendent or designate to send the appropriate legal notices welcome members of the public board members and staff thank you for attending as noted in board bylaw 9324 this meeting is
002being video recorded and broadcast via a link on our website the recording and broadcast May capture images and sounds of these of those attending the meeting I'd like to remind audience members and speakers that it is not unusual for students and young children to be in attendance at our meetings or to watch the recorded broadcast I invite you to model Civility and decorum as we go about the business of the board this evening well I cannot prohibit anyone from using unprofessional language please think about the students and adults who are watching our proceedings we invite you to show support for a speaker by waving your fingers rather than clapping or cheering our student board representative could not attend this evening therefore I will start the meeting uh with the Pledge of Allegiance trusty seosi will
003lead us in a moment of meditation I will read from our meeting Norms trusty verth will read from the district vision and Miss Garcia will take the role please stand IED aliance to the flag of the United States of America and to the rep for it stands one nation indivisible me not doesn't go into effect until March 26th would you like to pass yes okay you can do that um and then we'll proceed to the next um I'd like to read from the district Vision our community and its Traditions are deeply connected to our schools parents and community members partner with teachers to provide unique educational opportunities for students students value the Traditions that built our community local businesses the lagoons preserves and beaches are an integral part of our identity thank you and I'll
004read from our meeting Norms um everyone participates uh seek to find seek first to understand then to be understood stay on topic listen before responding keep discussion moving forward remain objective adhere to time one conversation conduct ourselves with gracious professionalism we will now take role trusty COC here trusty Emory here trusty verb here trusty Ward here trusty Rings here thank you we now move on to part four approval of the agenda trustees are there any questions no questions may have a motion to approve agenda item 4.1 approval Andor reorganization of the March 12th 2025 meeting agenda motion second was a motion by trusty Ward second by trusty verth discussion no discussion Miss Garcia please call for a vote trusty COC yes trusty Emory yes trusty verth yes trusty Ward yes trusty Rollings yes motion passes
0055 to zero thank you we now move on to part five communication part one uh 5.1 report from our student representative who is unable to make it today so then we move on to agenda item 5.2 superintendent's report and that will be rmit thank you president Rawlings and I just have a a short uh statement I'd like to make um thanking all of you for your leadership and the extraordinary amount of work um that you all have been doing over the last few months um in case you haven't counted because there's been so many meetings you've had six special meetings um with more to come um you had a meeting last night um where you worked on ways to lead to support kids parents taxpayers staff and many in the public and there's some here
006today and maybe some watching at home who um see what we do here see what you do here but a majority of your work is invisible to the public and dozens and dozens of hours between board meetings to prepare for board meetings special board meetings the communication uh with the public um it's extra ordinary and and because I'm old and I've been doing this for a long time I've worked in a lot of places um and I've been a parent I am a parent I'm a grandparent I've been a Public Employee for 40 plus years working in schools and this is an amazing place and I appreciated last night your cander we talked about some difficult topics that were real but it was all about how do we move forward to support this community and
007it's not easy work and I recognize that and I appreciated that work last night we've got more to do and as I said to you last month this is personal it's personal for me I didn't think it would be but it is that and I appreciate everything you're doing and keep doing it and I love your honesty and the way that you communicate and I'm looking forward to a really good meeting tonight thanks for all your [Music] work thank you and we now move on to item 5.3 public comment on non-agenda items this is the time that members of the public have the opportunity to address the board on any non- agendized items that is within the subject matter jurisdiction of the board how many blue cards have we received for non-agenda items we have
008a total of five blue cards thank you in order to allow speakers to present their comments and ensure we are able to properly attend to the business of the board per board bylaw 9323 public comments will be limited to 20 minutes this means each speaker will have 3 minutes when I call your name please come to the podium state your name and indicate whether or not you live within the boundaries of the school district the first speaker is Jennifer Leo hi I'm Jen Leo C PTA president good evening school board members interim superintendent community members wanted to update you and let you know that Carl's Bad schools were very well represented at the 9th District PTA Founders Day event on on February 26 where they were celebrating outstanding achievements from across our district Peter manay
009of carlb high school was honored as a 2425 San Diego County teacher of the year for his dedication to music education students from avara Oaks middle and elementary Kelly Elementary and Calera Hills Elementary were recognized for their efforts in the PTA Reflections art contest several of our ptas received District grants this year including calava Hills Middle for student lunch clubs Kelly Elementary for a garden project and Sage Creek high for a family wellness series additionally hope and Magnolia Elementary ptas were celebrated for exceeding their PTA membership goals now they didn't forget I mean they did forget that we also had Valley Middle calary Hills Middle and Jefferson also exceeding their membership goals all of these recognitions highlight the dedication of our Educators our students and our families making californ carlbad schools exceptional Beyond these honors
010at the at the Founders Day event our schools are bustling with activity Magnolia Elementary is hosting its biggest science day this Thursday following a fantastic read Across America event Kelly Elementary is gearing up for its readathon on March 24th with a literacy night and a science day next month caliv Hills Elementary broke records with their jagathon raising more than $50,000 they're also doing a compassion day this week avara Oaks Elementary raised an incredible $997,000 and principal Hines is going to get slimed they also just had their spelling be and their science days coming up Sage Creek high is hosting its fourth parent Wellness event on Stress Management with growing attendance from multiple schools Hope Elementary has nearly reached its $30,000 sponsorship goal which helps to ease the financial burdens for their families pacrim Elementary just
011wrapped up a successful jogon and is on track to surpass 100,000 in donations while also preparing for their Willy Wonka Junior School play with more than 70 student performers Valley Middle School made a much needed campus Improvement replacing shade umbrellas in the quad and recently celebrated their honoral students and Jefferson Elementary just hit its $35,000 jagathon goal an incredible achievement thank you for supporting all of our schools they're doing great thank you our next speaker is Laura pittz good evening I'm Laura pittz the CEO at Carl's bed Educational Foundation uh last month I shared information regarding the quality of the program of Kids Care High any ways our staff received professional development as well as um our student to teacher ratio and as a reminder we are a 14 to1 ratio for um student to
012teacher in first through fifth grade and a 10 to one for our TK and Kinder program um tonight I wanted to address program access so Kids Care and after school enrichment programs are tuition-based meaning that families will sign up for the program and they will pay for those out of pocket for services some families pay full price and others do not uh we are fortunate to have the expanded learning opportunities grant that I know that you are familiar with um for students that qualify for our elop program they are able to attend Kids Care after school enrichment and our summer programs at no charge and again these students qualify if they are low-income English language Learners um Foster youth or homeless students students also um are able or we have 181 elop students which is
01318% of our total enrollment for Kids Care we also work with third-party agencies like YMCA and CDA who pay for either a portion or all of the tuition for our kids care families these families apply for this funding directly and once approved CF will then invoice the agency rather than the family we have 28 thirdparty students and that is 3% of our total enrollment and finally for families that are in need of financial assistance that don't um qualify for those aformentioned options they can apply directly through CF we utilize a rubric that we've adapted from CD's free and reduced lunch rubric um for qualification and we have four students on a CF scholarship I do want to note that everyone that applied for a CF scholarship that met the requirement based on this rubric were
014awarded a scholarship and we also offer a 10% sibling discount and as of um April 1st we are changing the cusd discount from 10% to 50% um cusd staff was notified of that yesterday so all to say overall we have 383 students that are on um some kind of a a discount either free or reduced tuition which is 39% of our total enrollment so if there is additional information that you would be helpful to the board to know about either the quality of our program or access to the program just email me and I'm happy to either respond um to you or to share an UPC County meeting um so lastly I wanted to share that summer program enrollment is open families received a Elementary families received a brochure in their backpack um we are
015reaching capacity at some of our enrichment classes already so families that are looking for a summer camp are encouraged to enroll today um that it will be hosted at Kelly Elementary and uh CF Academy will take place at Sage Creek I don't think I told you last month what we were offering we're going to be offering Spanish 1 2 and three geometry and honors geometry those classes are in a hybrid format and we are often PE in a virtual format families in need of tuition assistance are able to apply on our website have a great night thank you and the next speaker is julan Lodge good evening I'm a resident of carlbad and parent of a child in uh CD um I'm also the parent of a child who received first class special education services
016from cusd while I was a single parent and teacher in a neighboring District I had complete peace of mind that the support and services he received in Carl's Bad unified were provided by caring professional and passionate professionals I'm happy to report that he is now an electrical engineering student at Cal State San Marcos he still struggles with communication and the challenges of autism but he's making his way and he's using the tools that he learned at cusd I could not have done this alone and the trajectory of his life would be very different if he had not had this help as we witness the rapid dismantling of services for the most vulnerable people in society especially the disabled my thoughts turn to the families who will lose or see their services for their disabled children
017cut is Carl's Bad unified ready for the dismantling of the Department of Education I'd specifically like to ask the trustees who uh uh pardon whose uh seats on the board were funded by the party that is um uh dismantling the Department of Education what their plan is to mitigate the damage um I would also like them to clarify their position regarding public education do you support keeping carlbad Unified Schools School District intact or would you prefer to see Carl's Bad unified dismantled defunded and replaced with taxpayer funded Charter and private schools I ask because charter schools and private schools do not provide the same level or quality of support for students with disabilities um please look for my emails with these questions I'm looking forward to your responses I believe that the parents of children
018with disabilities in the district deserve to know how you to intend to represent them and help them as they face the loss of their services and support thank you thank you our next speaker is Sharon Bowden good evening I'm Sharon I'm a District parent and I'm also an employee um of the district as a sub um I've got two kids on the spectrum and each of them has benefited greatly from the special um care they've received at cusd they're um 504s their IEPs all the meetings that go into that um so much love so much attention um it's just been a wonderful experience to see USD I'm not sure how other districts handle it but C USD is something other districts could look up too and how they how they treat kids that are not
019fitting in a neurotypical box um uh so I'm on campus regularly and I I I sit in a lot of the class as a co- teer sometimes with the um director studies teachers as well and I see how much love and care they put into the programs and how um the kids have a safe place when they come into those rooms so it just it really it means a lot to me that we don't lose any of that for future generations for the kids that are coming through um they're there to help our kids Thrive the kids that don't fit into the neurotypical boxes um so I'm asking you to please um not cut anything should we receive some of those devastating cuts from the Federal government that are meant just to you know fund
020the millionaire tax cuts we cannot take it away from special education disability only becomes a tragedy when a society refuses to care for its most vulnerable thank you thank you and next speaker is Hugh Gart hello I'm Hugh Gart and I live next to a point city of Park I have two kids who graduated from Sage High School I talked last uh meeting about Ralph kripe and uh what a great job he did at carlbad and he turned that into one of the a pro uh baseball field he never got paid I kept telling him I go I hear you make 1,500 a month he said I don't make a dime I said how did you do it he said horse trading and you just keep you just keep rolling and he put in all
021that time and never got a dime that's a guy you should have looked at and said how do we get this guy on because he would have taken it uh and he was very bitter at the board he was bitter at his support and he puts on a good facade but I've talked to him enough to know what's going on and now that I've done it for four years I know the exact same thing you need to hire someone fulltime and you need to pull someone off that is already there and say this is your job I'd love to be on the interview committee this is what we need and if they don't do a nice job it looks like it's the wrong guy we go to the next guy it's not that hard I
022mean if I can do it and I knew nothing and I still barely know a little bit uh we can do it that way you pull it from the staff every time I was there on Wednesday and Fridays for half a day I got a crew of one guy who led the crew and he had six guys Underneath Him and there we are I'm helping them out we're doing a we and were doing the whole nonsense that you got to do he never they you never saw him on Fridays uh the the guys he had six guys usually it was two or three after a while and that guy you never saw him after six months I don't know if he was promoted I don't know if you found another job I don't know what
023happened but that is pretty typical some of the problems that involved there is water they never let us water it's a control of a water guy and we've tried that for how many years that that Sage Creek's been there I keep talking to the baseball coach and he's a great guy but he's part-time so of course he caves in to everything that's thrown at him that's what they all do they all cave in because they're part-time coaches even the ads I see him doing it even I did it at palamar as an ad you always give in to the maintenance guys because you want to treat them right you hope it'll turn out and many times it doesn't they slow walk everything on purpose on purpose just to get a plug ask the old ad
024at Sage Creek she couldn't get her plug and she couldn't get a piece of equipment removed from the gym took us a year and a half to get a plug in our Dugout that's pretty standard Fair they slow walk it so after a while we just go to hell with it and we'll do it needs to stop and I think we can do it if we work together thanks a lot thank you um our next uh section is part seven information discussion action items uh 7.1 superintendent search oh I'm sorry scratch that okay thank you uh we're moving on to part six uh my apologies um we're at the consent calendar um all matters listed on the consent calendar are considered by the board to be routine and will be enacted by the board in
025one motion there will be no discussion on these items prior to the time the board board votes on the motion unless there is a board request for one or more specific items to be removed from the consent calendar for discussion have any blue cards been received we do not have any blue cards thank you trustees are there any items to be pulled for discussion no items May I have a motion to approve the consent calendar motion second verb F the second I'm sorry the moot was made by trusty Ward second by trusty verf Miss Garcia please call for a vote trusty COC yes trusty Emory yes trusty verb yes trusty Ward yes trusty Rawlings yes motion passes 5 to zero thank you now we'll move on to part seven information discussion action items 7.1 superintendent
026search receive discuss leadership profile report trustees this is a discussion action item I will now hand it over to Mrs Megan G Megan areas thank you um on February 11th a special study session was held with education Support Services to discuss the superintendent search timelines determine processes for Community engagement and establish additional board meeting dates a number of stakeholder meetings have since been conducted by education Support Services to enlist the input of me from members of the CD community in addition an online survey was also widely distributed the input has been analyzed and Consolidated by the search Consultants to share with the board I would now like to introduce education Support Services to present and discuss their findings and a leadership profile to accept for publication thank you you guys hear me there we go
027good evening trustees and uh uh superintendent Schmidt members of the cabinet thank you for having us tonight and congratulations on a great Workshop yesterday we saw your agenda and your exhausted but a tired productive exhaust I'll just call it homework for the search how about that that's homework for the search we're really excited though um with all the work that you're putting but really most importantly grateful to you this is a lot of extra that you probably weren't thinking about when you ran for the board right so we are happy to be here tonight and to be invited uh to present briefly the summary of findings from uh the leadership profile report you received a copy of the report uh was published on your agenda on I believe Friday so you all have that in
028advance and we're just going to give very quick highlight so Dr and I if you could um just go forward just really quickly so tonight our presentation to you is just going to be to give you an overview of the purpose of the partner engagement of the education partner engagement we're going to tell you a little bit more about the participant involvement um beyond what you see in your report the data collection process that was used and finally what we heard and learned so first and foremost this is important because we we know your stakeholders your education Partners committed a lot of time you've committed a lot of time to us as well trustees we were able to talk to all of you but many people in this room and so so what what do
029we do with this information so first and foremost what we want to share is this is a vital uh piece of information that will help candidates that are watching tonight prospective candidates potentially and trustees understand the needs and and challenges from a variety of perspectives it also is a way to incorporate the various educational partner input that we got into Recruitment and hiring protocols we'll be using some of the this data to develop your interview questions and also when you're deliberating around the candidates it also is um a great tool for data and insight that will guide the uh governing board in the SE selection as I mentioned in your final selection but also then it's a road map so that newly hired superintendent understand some of the essential actions that the board may want
030this candidate to be working on so we feel that the information is valuable and we appreciate the time that we um had to gather it we spent a lot of time here in your building and out in one of your schools for the community engagement and we loved it we were so tired but we loved it and we are so grateful to to miss Garcia for taking good care of us and getting us lunch so just a little bit about to make sure that that uh we we didn't fall over so just um really quickly by the numbers and then Bev and and Vicki are going to get into the date a little bit more um in depth but by the Numbers the participant involvement was really high here we're proud of of these numbers
031I know sometimes can be discouraging oh well we have 8,000 amilies and we only got x amount of surveys people are busy and the further away that um parents getting your parents in here from the child's classroom what's most important is the child's teacher or their instructional assistant or their principle and it gets higher you know further away so people are busy we're just so appreciative of the folks that did participate and and fill out we these are great numbers 726 completed the online survey and then 175 people were were either met with in person in uh focus groups with you know small larger groups I think the largest focus group had 30 some in it one-on-one interviews so we did some one-onone zooms and phone calls with individuals and then we had a community
032Forum but here's what's important to know by um about these numbers it was a good cross-section of employees parents students and Carlsbad constituents that provided input to help inform uh these findings while this report it's not a sign scientific sampling it does represent a qualitative analysis of the stories the experiences the patterns and the attitudes of your internal and external stakeholders and again people were excited about um the involvement but more importantly people were really positive they were appreciative they were open they shared honestly they were comfortable we were very careful to say we're not putting your name by anything and we were grateful for that and also people were really hopeful so um with that now I'm going to turn it over to Bev who's going to talk about some highlights about what we
033heard during our focus groups and interviews thank you Dr lovely I feel like I need to come up and do this because we are so excited about all the wonderful things that have been shared this evening and I get to share the wonderful um uh information that we receive from the engagement groups so we asked the guiding questions around what were the strengths the challenges and the needs of the districts as well as the qualities and characteristics but let's begin with the strengths let's begin with the strengths Carl's Bad is very distinctive as you know but I'd like to reiterate that it's held in high regard it is steeped with Rich traditions and enjoys a HomeTown feel and there were two overarching themes that emerged as you can see there but I'm going to fill
034those out for you the exceptional level of Engagement and support goes beyond beyond what we were able to just put on Words the strong support from the parents the site ptas the exceptional uh Foundation the partnership with mirac Coosa Community College that continues to grow the courses that are offered to Extended to the students and the strong supportive and respectful relationships with your city of uh Carl Bath the local businesses the community groups and the staff we could do a sidebar just talking to the staff but that's another meeting and I know this is you've had a long day but it was exceptional Partners go above and beyond to ensure that students have the numerous opportunities and overall Carl's Bad is a caring and dedicated Community the second theme that emerged yes I told you
035I could just come and do this absolutely the second theme that emerged is this kind committed and responsive staff Carl's bat is a happy place to work and a happy place to be it's a sense of family that exists among the teachers and support staff and principles and here at the central office authentic collaboration within and between the Departments all working to serve the schools the students and the families in addition car's bad a rare uh status as it created the birthplace of kids for peace and great kindness challenge kindness matters and Carl's bad it's not just a slogan these are actions of the core identity Now we move to the next area where we were looking at the engagement from respondents around the district challenges and needs the overarching themes were the three that
036you see there I'm going to fill those out for just a little bit the first was building cohesion or fostering Unity within the school board the participants conveyed a strong desire for increased unity and collaboration within the school board particularly in light of these times there was a strong sense that that any divisiveness or conflicts could erode trust amongst the trustees and to facilitate effective decisions and to discover common ground the board must Foster and achieve a cohesive environment suggesting that the new superintendent success will depend on the team putting aside differences and I know you had a as uh superintendent Smith said you were working last night one stakeholder had an interesting quote that I'd like to share with you that's in your report it said that Carl's bad's superintendent the new one would
037be able to use a periscope to see around corners possess the political Acumen to handle contentious issues well we were talking about a unicorn that might be what he might be alling to let's look at the next area of challenge or need and that would be navigating looking at the I'm sorry navigating the fiscal uncertainty and facility needs there is clear acknowledgment of the recent shifts in the district's Financial landscape changes in projected enroll uh Revenue uncertainties around Federal funding transition to basic Aid the measure HH funds trying to stretch those dollars to continue to um with the projects that need to be addressed particularly here at the central office there were some concerns expressed around the physical uh environment and safety and working conditions third and last under the challenges and needs that were
038addressed was Bridging the learning gaps while the District offers a wealth of programs and resources and enjoys a very high reputation of being a high performing District learning gaps still exist among specific student groups with its strong reputation it could be overlooked and challenges may be faced by those who are struggling academically and feel disconnected with their school but along with continued Innovations and a more standardized approach key areas may be be able to close these gaps and promote educational uh success across all students third the desired qualities and characteristics of the incoming superintendent right there before you education Partners seek a superintendent who Fosters collaboration values teamwork is a stabilizing force and effectively Works alongside the governing board um with challenging issues build building trust and nurturing relationships we also um from the um
039input engagement sessions we heard we laughed a lot I I wanted to share that I mean if you can laugh through this that's healthy and so they're looking for someone who can bring a sense of humor and energy to the position and represent the dis District in that way so with that I'd like to turn it over to Vicki who will share the survey results thank you thank you thank you thank you Miss Hemstead so um Miss Hemstead summarized the themes and trends that uh were found in the focus groups and individual interviews and the community Forum I'm going to summarize the findings from the online survey and if you have the leadership profile report in front of you you can follow along it's exhibit a starting page four and you'll notice on the leadership
040profile report that there's a lot more detail I'm really going to summarize basically the top three um so so the first question um and we already discussed this Dr lovely mentioned the this this tells you that the the categories that the respondents fall into and we did have 726 responses that is a solid response for a district of this size and of that the majority of those respondents were parents or Guardians at 52.4% and that's followed by certificated staff at 25.8 and then classified staff at 11% next we asked um what the expertise and experiences that respondents were looking for in their next superintendent we asked uh respondents to weigh the importance of eight categories as critically important mildly important or unimportant and what Rose to the top I don't think will surprise anyone it
041was teaching and learning Rose to the top at 89% a very close second was understands school and Community culture 82% and then 70% believe that it's critically important to be a good fiscal Steward of District finances um okay and then the next we asked uh respondents to rate the leadership skills and this was a forced ranking of the top five out of 10 choices so they had 10 choices we these were the ones that Rose to the top and number one with a pretty high percentage 75.5 was creates an atmosphere of trust and number two uh with only well not only but it is a lot less 62.3% was a knowledge of teaching and learning and in number three can effectively navigate political inter or controversial issues that was 59.5% and these finding is really
042align with um what we heard in the focus groups iners interview use in community Forum next then we asked about personal attributes the the the survey asked about personal attributes uh we asked respondents to do a forced ranking of five out of 11 attributes that are the most essential in our next superintendent in your next superintendent number one by a very high percentage is honest and ethical at 88.2% and that also corroborates what we um found in the previous in the previous slide but also in the focus groups um it one of the one of the items was can build trust so it's very similar and then number two was 67% approachable and personable we heard that a lot um in our focus groups and then it's also reflected here and then 63% said Problem
043Solver and then the last part of the uh the last slide and is table table four on page five of your leadership profile report and um the survey asked respondents to look at a different General conditions in um carlbad school district and the with and either rate them from strongly agree to don't know and we looked at um the top three that said strongly agree and agree so we combined those two percentages and what came to the top and and these are almost all the same percentage it's they're so close and it says a lot about your District um the first one 91.4% students receive a high quality education that prepares them for life that was reflected in the focus groups too and school safety is a high priority almost the same percentage and the
044third is that students feel valued and connected to their schools and I think that's just something to be really really proud of so I'd like to turn it we we'd like to turn it over to the board now for questions and discussion thank you we actually do have public comments but first so but if you have any anything else to wrap it up okay um this is the time for public comment have any blue cards been received we do not have any blue cards okay we don't have any blue cards now you could come up and uh I just have to ask that question first trustees do you have any questions trust ver Beth so first of all thank you for all this wonderful data that you've provided to us and all the time and
045effort that you've put into our community and trying to help us find our next Captain of our ship appreciate it done a great job um I did have a chance to talk with Beverly on the phone because um I had some statistics questions and she and I both had a great great discussion about this already um and so I just um wanted to know I've never done this before just full transparency so I'm just asking is there any way that we can pair out some of this data and the reason is because when I when I look at the chart in exhibit a we see those top three um categories we see parents and Guardians 52.4% responded certificated staff 25.8 and classified 11% so as you mentioned um Dr lovelyy that you know we have
046the 10,800 students so you know we don't expect all the parents to respond but if you break this down in my mind I see about 2% of parents and Guardians have responded right if I look at certificated staff that's more like 32% right so is there a way I think it's valuable if we could break this out where we could see what the priorities were for the various groups because that not only gives the the board information about what those priorities are for those groups but it also gives our candidates an idea of what matters most to the different groups and so I didn't know if there was a way that you could pair that out and see what those priorities are for those groups because I think it's about information it's a great question
047and Dr ny's a good statistician we know how this data works this was a qualitative data analysis it was not quantitative so um there's two parts to that we can talk about if it's possible or not but I think first and foremost this is a qualitative data analysis qualitative is done by interviews surveys and such and those of you that have done a lot of research you know that so it's you know descriptive it relates to language it focuses on exploring um depth in non-numerical information a quantitative data analysis which I know Dr NY does a lot of when he's looking at reading scores um tells us how much how many and a weighted means provides a more accurate representation like you're asking trusty ver Beth of where different values have been placed the difficulty
048with doing that is people did not self select so when you actually do a quantitative analysis you have to have an n you don't se you know you can't let people self- select you know an x amount of teachers participate an x amount of parents and x amount of whatever so the survey wasn't set up to take you know to look at the data that way by weighted averages so I did talk to our um our person that that did the survey for us and she said it would take hours of extra time because she'd have to take all 726 respondents and try to find where their resp responses were um we could do it it will probably be an additional cost just you know for her time to do it but it's a great
049question and it's something to think about for us futurewise you know because of school boards do want more quantitative data analysis then we could set up that a particular way but it's a great question we love the data I did a qualitative study for my dissertation specifically so I didn't have to do weighted averages sorry Dr n other questions other questions okay um may I have a motion to accept the leadership profile report exhibit a produced by um the education Support Services Group as part of the superintendent search process motion second moved by trusty Ward second by trusty seosi discussion any discussion I just want to say thank you I I went through um all the information I think you guys did a great job in a short amount of time and I think we
050did get a lot of valuable information and um so I appreciate the work and I look forward to continue our work together we appreciate it we'll see the board again on April 2nd you'll get some materials beforehand but we really appreciate your participants too your community cares so much you care so much and they care as well so thank you any other discussion okay great um we need to miss Garcia call for a vote truste COC yes trusty Emory yes trusty verb yes trusty Ward yes trusty Rollings yes motion passes 5 to zero thank you and uh Now we move on to item 7.2 measure HH Bond program monthly update trustees this is an information discussion item I will now hand it over to Mrs Susan okono thank you president Rawlings um and in order
051to present to you tonight our measure HH Bond program update I'd like to introduce Jessica Kimbell director facilities planning and construction management your turn good evening president Rawlings board and superintendent Schmid left thanks in clear room that's for sure um I just wanted to give you guys a brief update for what we've got going on right now um we're going to touch on all of the current campuses that we're actively working on and the ones that we're uh planning on so BV um AAR Oaks Elementary and Middle um we'll touch on Pacific Rim and then we'll discuss the valley hbac project so buen Vista is a project that's been in development for quite some time now um there was a lot of outside agency um impacts that were being caused by the plans that we
052had that uh being the city of carlbad and some other agencies locally so we really took our time to refine that scope of work and we're really working on the campus holistically um we're going to be providing some new security systems uh Access Control uh mechanical controls fire alarm to get everything to the district standard of products that we've been using um districtwide so so far um we'll be doing an interior refresh um mostly paint flooring and some countertops and Window Coverings um not too long ago probably 15 10 15 years ago there was a modernization on the interior of Campus so we'll look at some of the pictures of what it looks like right now and that's kind of why we're pairing it back um our the biggest need really there at buav Vista
053is um exterior paint new air conditioning units um we would be providing a new steam lab to bring that parody to the campus um and then looking at the overall um Administration facilities as well as the teacher support spaces um so that's what we're really focusing on there we right now we're at construction documents um so we're getting ready to submit those to the division of State architect um which is our where we get plan approval all the while we're going to be starting to bid this project and then we'll just kind of talk about in just a moment what um the plan would be moving forward so we're looking at a multiphased approach to this project just for orientation in the center of the blue box at the top of the U is the
054administration building and so what we'll be doing if we look at the campus from a north side and south side it's a multi-tiered campus so on the upper tier we would be building what we call interim housing and that gives us an opportunity to rent um some modu units and use them as what we call swing space so as we work in a building um we're able to uh displace students up there and kind of rotate through the campus to really lessen the impact of construction there so that's our goal this summer is to get that in place while we go through plan approval through the division of State architect so we can start in phase two so that's um updating all of the existing buildings one by one so strategically working with site Administration
055to see what order we should go in um once we complete phase one and two we would then be uh building in the steam lab as well as a new lounge and some staff restrooms that you be there in the green area to kind of look at the scope of work we wanted to do some compare and contrast photos all so on the upper left hand corner you see the existing campus um entry point um the replacement of the fencing just kind of makes it a little bit crowded so what we're trying to do is peel some of that back while still providing a safe single point of entry into campus having visitors check in and then go go about through campus but it kind of really just gives it a whole new face right
056um we kind of brought in the beach Bungalow fa uh Beach Bungalow look as it's kind of prevalent in that BB area and really looking at the bright new refreshed colors these two photos are extremely close because like I said not too long ago um in the upper left hand corner is an existing condition where you can see that there's new casework in the classroom there's new Lighting in the classroom it really looks fresh but what would really make it even fresher is some new flooring a coat of paint and just some touches here and there so that would be um what it would look like in the uh existing buildings and then any questions about May okay actually we do questions at the end so um actually no we do questions at the end
057if that's okay because we do public comment um before questions thank you so aora Oaks Elementary School well right now we're really focused on the site work we've done all the all the classroom buildings we have our new building 800 U we have our building new 900 so really it's all the site work so we've worked with principal Hines and did a multiphased approach again here also because we're on black top in the field is really the area that we're working on right now so if you see what's highlighted in blue is um where we're um disturbing the Earth getting everything ready for the playgrounds the black top in the field um and then shortly after that we will be transitioning flip-flopping the field so we will give access to the site in what is
058now green green which is the black top area while we continue to work in the field the multiphase really allows us to to accomplish everything with working with the site and meeting their needs so right now um phase one looks like it'll be wrapping up sometime in May we having impacts of the weather obviously and then we'll be able to continue on over summer to complete this work at that time to give you an AAL view of what this looked like this was February 5th and you can just barely see the outline of the fence and how the students are focused on that black back black top area and we go just about 2 weeks later and you can see all the asphalt is demoed and they're starting to regrade and set the grades and
059go from there at AAR Oaks Middle School we're really right now now smack daab in the um plan approval phase through the division of State architect we really anticipate getting this in the coming weeks so what is that going to allow us to do it's going to allow us to build the two-story building that is highlighted in where the purple area is this was previously the location of the building 1300 that you see here the relatables and over Christmas break we demolish them to imp planning for this plan approval our biggest and best time to transition from construction and those um noise your activities are over breaks so we took that opportunity over Christmas break to vacate these demo them and now we're just waiting for plan approval so this is the middle of Demolition
060and this is the end so we are anxiously waiting approval we did not have to go to the city of carlbad for the storm water and Grading U portion of this so it really is just in the hands of DSA at this point if we look at Pacific Rim modernization um on the agenda tonight was an item for the board to approve the prelim the preliminary guaranteed maximum price to Bernard so we can be able to start that work so we're in the right now in division estate architect in the city of carlbad planner plan review this does require storm water and grading permit um we've received one round of comments from the city we're currently responding to those in anticipating resubmitting that at the end of or beginning of next week and then awaiting
061uh division State architecture approval Valley Middle School modernization this is really about the mechanical units um I think for those trustees that have been on the board for quite some time we open a brand new beautiful administration building the mechanical unit died a week before school started so we have been able to replace that but we found the same issue with a majority of the units that the school had um at the time we really needed to focus on the modernization of the buildings proper which we have and knew that we would come back and address um the mechanical units at the existing site so we have done that we have the consultant we're actively right now um on what we call on the streets the project is out on the street for we have
062our first job walk on the 20th and we anticipate awarding that for summer work um in April so we'll be getting back on track so the scope of work really is a select units um on the buildings that you see here as well as some exhaust units or exhaust bands any questions thank you for that um this is the time for public comment have any blue cards been received we have one blue card thank you um our speaker is uh Nikki Ren okay good evening everybody um Nikki Ren I am a very proud mtss teacher at Jefferson Elementary I am a parent at buav Vista and as I always get the opportunity when I get up on the microphone um I am a be uh susd alumni a BV dolphin as well um and um
063my family's been here since the 50s so Generations which has been just a lovely um experience um tonight is a celebratory moment I think buav Vista is finally moving forward with construction after years of planning we have another round of conceptual designs and a new timeline this is exciting progress for our students and our staff and our community at the same time we can't ignore the frustration that comes with the time that is passed anytime that BV is on the agenda for our HH Bond um I really find that it's an opportunity to dig up here and and um invoice this frustration um families have been waiting and asking when we'll break ground as the costs rise we know that dollars won't go as far as they could have um while we are grateful to
064see this Movement we must continue pushing to ensure that all schools in carlwood have Equitable facilities um a heartfelt thank you to our BV PTA board our current board and our members as well as our principal Margie gardani who is keeping our community informed and engaged so let's celebrate this step forward and keep advocating for urgency and action um BV Dolphins deserve this um I'll go off script here I am not very knowledgeable about where the bond money I just asked um um a friend about is this do we with BV being one of the oldest schools in the district do we get more money um to update those facilities versus schools that have been built much more newer um and I would be even just going through the report or seeing the report um
065I know that I speak for many parents um and I live in that Community um of what that looks like like what what things we are getting as a school um versus maybe others um and so I would I don't know where to go with that I just want to put that out into this wonderful space of like what does that look like um and I speak here tonight not only for myself but families of the chatter in the parking lot or the text messages is like when are we breaking ground what's happening um so I just want to be a voice for that Community um I thank you all for your work that you do um but it would be um a missed opportunity if I didn't say that on the microphone tonight so
066um a small But Mighty school um and I would say one of the oldest here in Carl's bad so what does that look like when we have um money that's being spent but it's been a while that other schools have been in a different bracket of that Financial situations so thank you so much thank you Tristy is there any questions Tristy for be thank you for the work you're doing and I'm glad that we are moving forward and helping support this community and particularly buav Vista I've been on the campus and walked it with the principal um can you tell me about access points for the phase one when those Portables are put in up there and then We Begin phase two on some of the classrooms I'm assuming classrooms are going to shift to
067the area that's designated as phase one correct so how will the families be accessing the campus Because it's up a hill you come in and you got to go up a hill there's a gate or there's a fence that's along the road there I don't know L florist drive so will there be an access or do they have to come through the front how we going to make that work for everybody one moment is we pull that back up um essentially a lot of the phasing that we get into we work with the principal to see how we best accomplish that um the single point of entry still hold true to the camp through going through the office just like every other um campuses if do Knight can so the idea would be in in
068talking with the principal to relocate the preschool program up top and having that isolated up there as we work through campus so right now in the green area is a long row of existing Portables and that would really be the true interim housing as there's about eight classrooms in each of the long skinny buildings in the blue section so we would move those in since they would now be vacated the preschool does have a large population at this campus both in um the building from second to the right um as well as in the portable so really providing the interim housing to fit the need of that and yes the the access would be as it currently is they would come through the office as well as going and and utilizing that ramp to get
069up to the top there but really the rest of that is um working with the school administration to really adjust the fence lines hone in on how much space that they need to provide access throughout the whole campus other questions justy yry um I have a couple I'll start with um one of the things I noticed in the rendering on the slide 9 UM and when I walk through the classroom and see the current very high ceilings which are lovely but have cord hanging from everywhere um and in the proposed modernization it has the drop ceilings is that something that's included I know you talked about carpet and things like that are you planning on putting the drop ceilings like we see here is or am I seeing that differently is just a different it's
070just a different angle in which it's being presented we did propose putting in uh drop ceilings at one point in time but really those beams really add character to the classro and it was one of the things that we could work through with the staff the strings are really structural supports for the lights and and that's what they're intended for there shouldn't be really any other strings taking from the area do you have a followup or is there another yeah no followup just I'm more talking about like from the old projectors and things that have been Rems and cables yeah we'll clean all of that up while we go through it yeah those cables yeah other questions JY would yeah um thank you for that presentation and for sharing all the updates um for Buena
071Vista you you mentioned that there were some previous Renovations and so the renovations that we are making aren't as substantial but um can you share with me when that was I believe it was in 2013 14 okay and is that the newest relative to other school sites or it really at the time appeared to be more of an interior refresh is there's a substantial amount of exterior your work that we see visible to this today okay but a lot of the finishes are a lot newer relative to other school campuses to essentially the campuses that we have just come off of okay right like Jefferson it kind of is in alignment with that era okay okay there other questions trusty okay moving down to AOE aiera Oaks Elementary those in the room um okay so
072a lot of focus here today this evening thank you for the update is on exterior um I do have a question on an interior issue that when I was there recently um there's a shared space that's a staff lunch area that is also um and there are let's say 3/4 walls that go up that are shared with um people who are helping with special ed there's noise that's coming through with children that are on the other side that they can hear conversations that are going on in that lunch area and I'm just wondering if we could if if has there any attention been paid to this area has anybody spoken to you about this at all no they have not but I can definitely look into it yeah yeah because there's noise that's affecting some
073of our kids with special needs then our auditory um issues and it um technically this isn't on the agenda because it's actually we're talking about from 51 2025 to 7224 so it would be something that you could uh follow up at a a time but technically that is not on the agenda thank you other questions sorry I have one more about U The Bu a Vista um when you're moving those up to the temporary and you're taking out some of the um the classrooms that um are now being used as some of the for the preschool um and facilitating the steam lab there are the is the preschool now going to be permanently housed in those upper ones after this yeah as we continue to work through the modernization because the program and campus are
074you know they fluctuate from year to year we we will not take away any classrooms that we don't need to so at this point in time it's an interim condition um mostly to get us through the construction at this point in time I can't speak to if they're going to be up there for the longevity it's really at the administration level are there other questions or did you have a followup just okay are there other questions I did have one I wanted to follow up on what the speaker had talked about and I don't know if you have it in front of you or not but do you know what what was alloc what is allocated for the bua Vista upgrade for this project I don't have it from the original master plan in the
075original Master for this approved project for these phase one two and three uh for this approved project it is roughly $15 million I know in the initial like 2018 Pro uh master plan it was about 7 or $8 million if I recall so because of escalation and time since then it's kind of where this project currently is at thank you other questions no questions um time okay um and since this is a uh an information item is there any discussion no discussion thank you so much and thank you for um uh for your wonderful presentation and uh thank you now we move on to 7.3 approval proposal to school extended day kindergarten trustees this is a discussion action item I will now hand it over to Dr n thank you president Rawlings trustees and superintendent
076Schmidt if you just give me one moment I'm just gonna [Music] um recast here for one second okay thank you uh I'm joined tonight by uh our fantastic director of Elementary education uh Kim Fuentes who's gonna do the bulk of the heavy lifting and presentation uh I want to thank her for um just all the work that she's poured into the presentation um she sent out and worked on the survey with our excellent Elementary tosa as well as U many other stakeholders so I want to thank her for her continued work in this area um she's doing an amazing job so really quickly a historical uh little bit of a timeline and background at the January board meeting you all recall that the instructional Services team was asked to develop a two school extended day
077kindergarten pilot proposal since that meaning we have worked to collaborate with both the community and the staff to better understand the needs and priorities of a strong kindergarten program with input from our kindergarten teacher leaders surveys went out to families and staff concurrently our Elementary tosa Miss Kimberly Gan and kindergarten teachers reached out to other districts currently implementing full day programs collecting daily schedules and other information relevant to our pilot develop El additionally we collaborate collaborated with personnel and business services to assess enrollment projections and site capacity finally pending the board's uh decision this evening we outline the next steps for the development of an extended day pilot so that we may be intentional collaborative thorough albeit timely in the communication and roll out for the 2526 school year so at this time I'll turn
078it over uh to director FES who's going to walk us through the slide deck thank you I'd like to highlight some key insights from our surveys as this information was a driving force in selecting our schools to for the pilot overall we received a strong response from both families and staff with the family survey also being made available in Spanish for clarity responses of strongly support and somewhat support were grouped as favorable these are shown in blue and red on the grass and responses of strongly opposed and somewhat opposed were considered not in favor and represented in purple and green as you can see the levels of favorability and opposition are quite similar between the family and staff responses we surveyed families with incoming kindergarteners so specifically our current preschool families and TK families and
079we also extended the survey to families with current kindergarteners and first grade students as they have the firstand experience with the current halfday kindergarten model and could provide insights into its benefits and challenges our survey had a fairly representative response from each School site based on enrollment and you could see each site's favorability in the first box some schools have an aster next to their name indicating that when we disaggregated responses by incoming Families versus those with current or past kindergarteners favorability for an extended day model increased significantly among incoming families and then to better understand our regional preferences we also grouped responses by the TK feeder schools according to parents the top priorities for a kindergarten program included a greater balance of play based learning more opportunities for social emotional learning and additional core
080academic instruction overall 64% of families expressed support for an extended day kindergarten program however concerns were raised about hire student to teer ratios and whether a longer school day might be overwhelming for young students we also wanted to build on last year's staff survey by expanding Beyond tkk and first grade teachers to include other Educators who teach and support students in early childhood education favorability varied by site and role with kindergarten teachers showing the most hesitation toward an extended day model where five were in favor 12 osed and three of neutral opinion among School sites both parents and staff at Cala hope and Jefferson matched in high favorability for an extended day kindergarten program while avara Oaks and Pacific Rim had the highest level of opposition our Special Education team inclusive of Education Specialists SDC
081teachers psychologists and speech and language Pathologists Express the strongest support for a full day model among the various roles goals citing benefits including more flexibility to schedule and provide services increase time for goal work and observation and greater access to typical peers for modeling and interaction overall the staff survey highlighted the same priorities as the parent survey how however however staff ranked expanded academic instruction as a top priority and similar to parents staff also shared concerns about the larger student to teer ratios emphasizing that smaller class sizes are critical for Effective learning and behavior management the determination of Jefferson and hope as pilot schools was based on a combination of the survey data site capacity and demographics that represent Carl's bed unified both schools had high favorability with both staff and parents at Jefferson Elementary
082133% of students are multilingual Learners making increased instructional time highly beneficial for language acquisition 55% of students come from socioeconomically disadvantaged backgrounds where additional learning time and structured support can help bridge achievement gaps the school's Title One designation and IB Program align with the goals of an extended day kindergarten model providing more time for enriched and inquiry based learning experiences and as the district's largest Elementary hope has the capacity to have five kindergarten classes providing a substantial sampling for p pilot data contrary to Jefferson Elementary with only 3% of students classified as multilingual Learners and 23% socioeconomically disadvantaged the school presents an opportunity to assess the program's Effectiveness in uh with a different demographic Additionally the principal's experience with full day kindergarten from his previous District ensures strong leadership and informed implementation of a pilot
083chronic absentee percentages were noted in that they vary at the um at the different schools with Jefferson among the highest percentage and hope among the lowest looking specifically at Jefferson 18% of kindergarten absences were ex unexcused or unverified and the rest were due to illness which is typical in kindergarten um our kindergarten teachers are so masterful at maximizing instruction within the current halfday model so these absences are rather impactful during these formative years research shows that chronic absenteeism in prek and kindergarten specifically increase the likelihood of students requiring intervention in their later academic years piloting a full day kindergarten program could provide informative data as an intervention strategy aimed at improving attendance rates and hopefully fostering a better long-term um attendance habit and one final note on this slide we included comparison schools um those
084with similar size and demographics as one measure to support our evaluation of a pilot program by comparing our internal Diagnostic and screener results between the extended day and halfday models we can assess the potential benefits and challenges of this proposed programmatic change now should we move forward with the implementation of an extended day pilot at these two schools we would want to ensure a successful and collaborative rollout when we uh we will convene a kindergarten task force cons consisting of key educational Partners representative of all schools including our pilot teachers TK and first grade teachers for vertical alignment mtss and special education staff site principles and District Representatives their responsibilities will include taking a more in-depth look at the survey data conducting site visits to observe full- day programs in our neighboring districts developing an
085extended day program framework hosting community in information sessions or kindergarten roundups for those pilot schools and Gathering and responding to ongoing feedback from site and District teams as well we will work together to analyze student outcomes during the pilot year implementing a two- School pilot will require some additional funding with the largest expense being the need for an extra campus monitor at each site this is necessary because teachers will require a duty-free Lunch Period whereas they currently take their lunch after after the late owl group is dismissed Additionally the kindergarten playground is separate from the main playground and lunch area so the supervisor will be needed to escort kindergarteners from the lunch tables to their playground and oversee their recess the cost of instructional materials and supplies will be minimal however two of our programs
086rely heavily on tactile learning tools and manipulatives um which are currently purchased for only half the class um because they use them during their smaller cohorts so with full day model will need to provide full class sets of these materials and when considering the decision to move forward with a a full a to school pilot um it's important to explore alternative ways to supplement an extended school day especially for those who benefit most from more access to a rich academic setting and access to peers cf's Club Kinder program offers an engaging experience and they collaborate with our kindergarten teachers and the elop funding enables eligible families to participate at no cost however a key challenge remains there's limited physical space at some schools with potential Staffing constraints that may prevent greater participation and accessibility for
087all students these are barriers we can look into and explore with a greater team survey data did indicate that 53% of respondents enrolled their child in Club Kinder another consideration is the districtwide implementation of TK in the upcoming 2526 school year which will expand Early Education opportunities by providing all four-year-olds access to their first school experience this expansion aims to enhance School Readiness a pilot program for extended day Kinder could serve as an opportunity to assess School Readiness while also fostering the development of a seamless transition from TK through first grade with vertical alignment ultim Ely establishing a strong foundational Continuum for early childhood development as we make decisions for general education classrooms it is essential that we also work in partnership with our special education teams to ensure inclusion and the same access for
088all students including those in specialized programs so uh given the direction to explore a full full day kindergarten model with the parameters of the two School p it is staff's recommendation of selecting Jefferson and Hope Elementary Schools as the pilot schools for the 2025 26 school year some of the next steps the director uh Flint has already highlighted some of these but that would be to convene that task force that we spoke about once given some direction uh the task force again will review some of the data that we collected um we'll work with the task force to develop and and flush out the schedules and everything else in regards to the pilot program itself should we get direction tonight and then we would determine an intradistrict transfer window for kindergarteners allowing one toone transfers
089in and out of the pilot schools so the thought wouldn't be to expand a ton of access it would be to take the existing facilities and the demand there and um allow for onetoone transfers in and out and then we'd hold those uh Kinder Roundup meetings as uh director Fuentes had mentioned before and then we'd uh also establish a progress monitoring tool for evaluation criteria for next year so with that I'll turn it back over to president Rawlings for board or comments thank you this is the time for public comment have any blue cards been received we have two blue cards thank you our first speaker speaker is Jennifer Zamora hi thank you my name is Jennifer Zamora and I am a parent of four kids um two in which have um graduated and are
090in college um they attended Carl bed schools from of starting at Hope and going through up through Carl's bed High School um I just want to call out first and say thank you to everyone for just such setting such a positive tone tonight I feel like it's been been very different um just hearing the positivity and um the gratefulness for everyone to be here and to for all their hard work so I want to acknowledge that um just a little more history about my kiddos um we moved from Colorado in 2013 and at that time my four kids all had the opportunity to attend preschool there as well as um my older two older three um all day kindergarten and um speaking on this subject first of all Miss Fontes this is amazing um research
091and a great presentation of what I think Carl's Bad unified needs moving forward I um strongly urge this and support an all day program I know it's extended program but um just as a benefit for my kids um and speaking from experience my kids um had the opportunity to have all day kindergarten did extremely well in their tion my youngest when we moved here was in kindergarten and did not have the same opportunity as his three brothers and um we really saw that struggle we're two college educated parents so this doesn't just benefit a certain group of students it benefits all students and um I just believe that a vote for an extended program it would help all students close the achievement gaps in math and reading moving forward when we're looking at our lcap
092goals um and so I strongly urge that I thank you again for your presentation it was very detailed and um as a former employee at Jefferson I know that's something that would really benefit the students there as well but as I said it would benefit all students so thank you for your time and um again everyone thank you have a good night thank you our next speaker is Sarah shorten house hi I'm Sarah I grew up here in carlbad went all the carlbad elementary junior high Carl's Bad High I'm a mom now my son is in second grade at Hope and my daughter is incoming um I'm just here literally to this my first time at a meeting I'm literally here to um represent my neighbors my friends who have a huge desire for a
093full day kindergarten in Carl's Bad um it's text messages chatter in the parking lot like she was saying to steal her words um there is a big desire a lot of our people in our community don't even know that these conversations are happening right now I actually just found out and I was um sort of like oh my gosh outraged this is these conversations are happening are we don't know I you know and so um I've been more actively trying to um get involved and reach out and to express um there is a big desire for a full day kindergarten my daughter and her friends are at a private um TK right now they're in there all day she's doing great they're all doing great a lot of the parents there are seeking private kindergarten
094because they want a full day kindergarten and for Carl's Bad and the community for that cohesiveness in our neighborhoods for the kids and their friends we should have a full day kindergarten this is what parents and our community want so I'm just here um to express that and um yeah for my friends and my neighbors that didn't even know you can come here so please let's have a full day kindergarten thank you thank you and trustees do you have any questions oh trusty Amry saw your hand first um when you're talking about the tasks uh that the staff is set to perform I mean we're talking about implantation for next year so what is your timeline for those kind of tests especially you know we're going out to other districts and viewing those and um
095you know we're running short on time I know it feels like the end of the year is far off but it's not um what is the specific timeline for those well we would plan to roll out for the upcoming school year um the 2526 school year um so right away we would want to dig into the um results um we already have you know if we move forward with these two schools we'll have our pilot teachers the principles will be involved and then we'd like to get represent representation from the other school sites um our teachers have already been reaching out to neighboring districts so they have teacher friends um in in the surrounding districts and we could easily um work on some visits for that our goal would be um near the end of
096the year to hold an informational setting or uh session on what the full day or extended day program would look like for the upcoming school year other questions trusty for Beth when you conduct a pilot like this does that pretty much automatically mean that it will become come into fruition as a complete districtwide program I would say no no that's not predetermined follow up or okay follow up so a lot of feedback has been sent into us as a board heard from people who are for it and a lot of teachers who are not as you're aware of um one of the concerns that I have maybe you can talk a little bit about that uh is the finance Financial impact on our district um you gave a slide it gave us a little glimpse
097into the pilot program but one of the concerns Governor Nome had in 2019 and that's why he vetoed the bill is that he didn't think there was going to be funding for it and so can you speak to that a little bit about you know projected funding for because if again trust that's not on the agenda what's on the agenda is the pilot right so I'm asking so you know you gave us a glimpse into the the cost for the pilot and how you know is this some because we're going to give people a false hope if it's something we can't Implement in the future so have have you evaluated that to some extent no I I'd say we kept our focus on the pilot and what we were directed to do at that point
098in time I would imagine we'd get into that uh starting next year to look at that and and figure out what the additional cost would be but for this the purpose of this presentation uh we focused on the pilot and the cost around the pilot other questions TR Hamry um one of the things that you were mentioning there and I know a lot of this will be determined by the task force um and I want to kind of clarify um is that will class size be determined dur during those task force are we sticking to the 1 to 24 Ratio or do we want to really set them up for success with a smaller group in order to um provide them ample opportunity to make this trial successful yeah we we certainly understand and we
099know that you've heard from specifically and we have as well heard from kindergarten teachers that have expressed concern around class sizes I would say this we would continue to work with Cuda um anything uh that discusses class sizes and averages is a bargainable item and so um we would want to continue to work with Cuda if we get direction tonight on those two pilots and we have some ideas and options about trying to make that a successful pilot so we'll work with our partners and and and uh work through the negotiation process in regards to that other questions there other questions Justa Beth um so in the list of things that you're going to be evaluating uh will there be an opportunity also for evaluating learning that's happening or not happening yes our kindergarten teachers
100do have a number of diagnostic assessments that they provide and this year um as a common assess assessment we rolled out this CBM so this is part of our Renaissance platform where our second through um I think 12th graders um give the um star test we have um curriculum based measurements that are short little assessments of literacy um these are given fall winter and spring so we can um not only compare within a School site in a classroom but we can also compare to other schools um on how they're performing in both a half day and extended day model and I would just I would just add to that that you know one of the limitations we have right now is the pilot allows us to kind of dip our tow in the water um
101because right now there aren't a lot of measures there are none actually that we can measure against how our kindergarteners are doing versus encinas or delmare but this would give us the opportunity to take a look at the schools that are piloting and then take a look at other schools that are not and do some comparisons of alike schools so that's why we had the slide in there that uh specifically identified alike demographic schools to Jefferson which is Cala has a similar demographic makeup so we could do some comparisons there as well as um at Hope and aiera we could do some similar comparisons there so it would give us an opportunity to kind of look at that data as well just your word yeah so um I I I went through everything even all
102the research that the teachers had shared and everything that you also shared Dr NY and you know I think I have had the opportunity myself to kind of think about this a little bit further because I taught both the halfday program and the full day program here in Carl's bad and I was a principal of a full day um kinder program in Poway so um and I also took the time to reach out to some teachers and some neighboring districts as well um and I think that you know Carl's Bad Teachers are Kinder teachers are able to do this I I know that they can do it because they are that good um but I know that there's also a lot of challenges and a lot of challenges that they've expressed are valid you know
103with the class sizes and um you know making sure that they're meeting the needs of all students um some of the things that have also come up and I know you already spoke to um trusty Emory regarding the um class siiz situation is and I appreciate that you're putting that task force together how far in advance I you're going to start working on that this year um are you I know typically when the school year starts when we do PDS it's there's not a lot of time right you only there's only like set up for like two days and then you and then the teachers are rolling you know is it possible or is there some consideration where we can provide Kinder teachers a little bit more time to set up or can you work
104with the task force to enable that because I know that that was also a concern that came up and also um compensation in regard to life Ste would that be a a governance request to ask staff to include that or are you asking if it's possible I'm asking if it's possible got it okay thank you yeah thank you trusty award uh it is possible and we have several ways that we could do that um we do have summer Institute that we often do so that could be a possibility as well as the idea of uh potentially bringing back uh the pilot teachers a little bit early and providing some extra days that way as well so it may be something that comes up through the process of the of the team and we would just
105work with them on what that looks like and providing professional development dollars for them I don't think we need board Direction on that I think we'll work with the team to U assess what they think and oh can I make yeah a follow up follow yes go ahead it's a kind comment I just want to say um com well it's well I just want to thank um Miss Fuentes for the presentation today and the thoughtful work that went behind this presentation so to Dr NY as well so thank you other questions trusty em go ahead thank you just uh playing out the one toone transfer uh what happens if that doesn't flush out or if that pilot system isn't adopted the next year how does that um how does that work yeah I saw you
106writing notes when I said one toone transfer and I figured I was going to get a question about that I think right now what we're what we're thinking about with the pilot is that um there may be students that don't want to participate in the pilot and therefore May request to transfer out into another school that would allow for some students that want to uh participate in the pilot from uh another potential school or boundary um to apply in the window but the the purpose of this pilot wouldn't be to expand um to have 10 kindergarten classes at hope they don't have the capacity for that so we wanted to just capture the idea that it would need to be somewhat of a onetoone in and out in order for us to accommodate it other
107questions tra Beth makes sense okay one of the questions I have um on the slide that says potential fiscal implications for the pilot um additional supplies it says hwt and ufli can you help me better understand what those are we failed our acronym test on this one so I I'd like to say okay I but yes uh director Fuentes can um hwt no I can't but she's gonna hwt stands for Handwriting Without Tears and this is our district districtwide um fine motor and handwriting um program and um uly is what we call it ufli comes out of the University of Florida literacy Institute and it's a supplemental fonics program that Kinder through second grade uses thank you is that a followup yes it's a followup to that for um thank you so one of the
108concerns expressed by teachers current teachers is that when they're working in small groups they have to assign activities for our Young Learners to keep them occupied when they're not in in instruction time with one-on-one with a teacher and so one of the concerns is the manipulatives that are in that classroom and they do they were expressing concern that there isn't a budget for those manipulatives and those costs could be transferred to the teachers so can you explain a little bit about how we plan on helping support the teachers and paying for some of those um activities manipulatives in the classroom I would say for um districtwide supplemental materials and supplies um we would look to fund that because all schools would be implementing it um we would also need to take inventory at each School
109site to see what everyone has um um but each school has different funding sources um some schools have tital $1 some schools have ptas and foundations that support them with those extra needs um and so we would need to and and the kindergarten teachers are already compiling a list and so we would need to look at um consensus across all schools but also um work with principles and um our support systems and how we would pay for we would never expect a teacher to pay for that out of their own pocket I have a followup to just your words the followup go ahead um so to that slide that we're on um number eight the um additional supplies for the Handwriting Without Tears in the Florida curriculum um are the is that um consumables or
110is that like like a new purchase for a teacher or is this something that we are currently using and so that's what is what is that actual cost for we do have some consumables that all children receive um these are more for those tactile manipulatives so boards that are um segmented for phonics instruction um these would be the tactile boards for um the handwriting program so we would just need more of those um it would probost it would probably be a onetime cost um for these pilot schools okay and those are programs that we're currently using right okay and then just follow up follow up as well um so also with the campus Monitor and the agency Aid um so this is in addition to what we currently have right now so if we have
111because you have a campus monitor right now so you're saying that with the with this pilot you would need two more is that what you're saying or that's just this is part of the cost but we do have campus monitors right now we do have campus monitors this would be looking at an additional one per School site um because the lunchtime the recess time will likely overlap with um first through fifth grade and so because their playground area is separate from the main area we would need adult supervision in that location and then the aid is for specific student the aid is um looking for specific students that have that written into their IEP um typically how we we can um group aids with two students because they're in different programs um however if we
112have all students together um and two students need a one-on-one we would have to double that um but that would be a cost that we would look into each School site to see if they have students with that need oh so you don't actually know there one you know that there's one yes okay which is why it's listed okay I see and then I have a followup to that um with the so what happens now that um com with the half day compared to the full day why what's the why the need for the additional campus monitor I mean are they the students monitored with the half day program currently our teachers supervise their recess time and then um they don't have a designated lunch time um where the teachers get that dutyfree break so
113then the teachers would no longer be responsible for campus monitoring other I have a few more I have a few questions up but go ahead well this is a followup um to trusty Ward's question on the agency Aid so you have listed $31,500 for what we anticipate to be one student um we have no idea what this could change how this could change is that correct so we don't know if more students could come because it's going to be a more attractive program perhaps to some who could get more assistance and we're trying to roll this out into a community that might need more assistance at Jefferson so or at Hope um so how could this change yeah I would say we have somewhat of an idea just because we have preschool students who are
114going to matriculate in um that gave us I would assume the one student at this point in time but it is an estimate and just like all of this is estimates so I think at this point in time though we think it's a a fairly accurate capture of the cost based on the information that we have just you word yeah just following up on that so but you can move your AIDS around within the district right so as one onone one-on-one support isn't needed like you have a high school student that leaves or something like that not that we always move from high school to Elementary but but you could move your AIDS around and and isn't that is that typically something that happens every year where you really don't know how many one-on ones
115you need necessarily because you have students that are coming in whether they move here or transfer in from here or they might get an IEP that requires a one-on-one Aid correct yeah that's correct I I think the difference is in this case you know as director fesa mentioned right now we can split an aid position for two students um this requires a little bit different um we have to look at it a little bit differently in that because the student is staying at the school School a longer period of time we don't have the ability to split the AIDS anymore so um there is an increased cost to that um but at the same time we think it's for the pilot at least it's not a it it doesn't appear to be that it's going
116to be a a Monumental cost at this point in time are there other questions because I have a few myself go ahead just okay um currently I believe the we haven't been feeding a mtss teacher into Kinder is that correct because of the way of the model the way it is right now the teachers have been able to handle that our mtss teachers work work with all grades they should be at this point in time they should be modeling and providing coaching for all teachers um kinder through fifth grade at the elementary school um so they they should be working with all grades so to answer your question yes they also work with Kinder okay so as a followup to that one of the Kinder teachers said it um the district the last District grade
117level meeting it was stated that no mtss teachers provide service for kindergarten because of their small class sizes so the question is will there be mtss teachers available to help go into the classrooms when the classroom size is larger and um it's full day yes mtss teachers work uh and I I didn't see that email so M mtss teachers work with all grade levels currently and provide coaching and opportunities um our mtss teachers for the most part shouldn't be pulling out students to provide pull out intervention so maybe they're referring to that they're not pulling students currently out in the uh early bird lat out model but um certainly moving forward they should be providing uh the same services to kinder teachers as they are to the rest of the grade levels can I follow
118up on that yes follow up trusty board so just to follow up on that I just want to make sure I understand so for mtss the training and support that we are providing the district and and for the teachers Is So eventually everybody will be trained and we don't have like a specific person that is an mtss teacher the the idea is to ensure that all every all and everyone is trained so you can apply it to your classroom so it's not like a standalone thing where you have like it's not a service right so cor it's actually a te the teachers should be all getting trained so they can provide it to their class is that my understanding with how that Pro okay you just be as a followup to that so I've um
119been able to be in classrooms and meet with mtss teachers as well as I do my site visits so my understanding yes we're trying to train everyone but our mtss teachers are serving critical roles in pulling out students or modeling things for our teachers and supporting our teachers so they are a very valuable tool that and we're seeing Improvement across the board in academic standards and behaviors and many ways they're able to make phone calls that the teachers can't make so while I am understanding what trusty Ward is saying is we're trying to train the teachers to do it but the teachers are specifically saying the kindergarten teachers are specifically saying currently no mtss teachers need to go in because of the halfday model because the teachers are able to manage that and deal with
120that but going to a full day model they are saying more than likely there will be behaviors there will be needs there will be a request to have support and so my question is will we be able to provide that support I know we're saying yes we have mtss for you know k through eight right now but will we be able to specifically help our kindergarten teachers yes if mtss teachers are I if they're there next year which we hope they from the instructional side I hope that they are um that yes they're there to support all all the teachers including kindergarten and they will other questions okay um my I just I think I had just to um on slide where was it um I think of Slide Five um with a with uh
121Cal Hills Elementary with a 100% favorability why didn't you pick um Cal Hills Elementary over hope we wanted um a demographic in a different location so hope and Cala right next to each other um we also wanted to make sure that we included a title one school um with um a higher percentage of our multilingual learners and socioeconomically disadvantaged um hope also represents a large school campus um that you know while we looked at schools in South carlbad Pacific Rim is also rather large aiera also um the survey results from family and staff showed more favorability in that hope that North part of carlbad and so um we opted Jefferson which also had a high level of favorability thank you and then um uh Dr now I know I've asked this question and thank you
122for um answering my questions as far as um what specific evidence is there between our district and Salon Beach delmare andenas um as far as um the half day model providing you know significant better outcomes than a full day model compared to those districts and so would it be fair to even look at third grade to say that that there's a bigger impact or that we somehow um have um that our students are um are higher Learners than some of those districts with full day Kinder or is there any way to really measure that um to neighboring districts yeah right now um I don't I think the best way is for us to move forward with a pilot and to be able to measure that internally with our internal Diagnostics I think um um you
123you project out uh kinder to third grade I think that that's challenging thank you any other questions may I have a motion to direct staff whether to proceed with the two School pilot as presented by staff motion second a a motion by trusty Ward a second by trusty Emory uh we I have discussion it's our discussion trusty Hamry um this is more of just a clarification you know I think really trust the um what is it the task force group group to come together and iron out a lot of these but I just want to be clear because I've he heard people say that an all Decay and an extended program and those are not necessarily the same thing so we're trusting the task force to come together with those kind of the nitty-gritty with
124the um the class size correct and then the extended day might be different hours and and I think that's something to know that um you know we're wanting some answers that we can't necessarily have yet and so I'm interested to see what I mean that's my understanding based on the presentation that staff is asking us to approve what they presented which would be the task force would um implement the nitty G that's my understanding of the as what we're being asked to approve just clarification around the language though of like I've heard um you know people speak about all day Kay you know in EMS and coming up here and we're talking about an extended day which might not be the same thing so just some clarification yeah and it's just like I say it's
125yeah what's in the presentation is what we're being asked to what what we're being asked to vote on justy word yeah um I will be voting for this um I appreciate all the work and the research that went um um that staff has put into this also I appreciate that we're doing a pilot I think um staff was was very thoughtful in the schools that they selected and the demographics and I think that's going to give us a lot of valuable data for us to be able to move forward um or or to hold so um I really appreciate that so I will be voting yes thank you other discussion I do um I uh I will also be voting in favor of um this pilot this is something that has been coming to the
126board for many many years this is not the first year that uh an extended day or full day Kinder has been um that we've been asked to look at and to um and to explore and um really when looking at some of the other basic Aid districts such as salana Beach and Delmar and those types of things that they do have full day Kinder and uh they I have not seen any dramatic um outcomes based on our district based on our half day program and so and in my mind when I look at the you know the super majorities of parents asking us to do this I I just feel the obligation that to represent our community as this super majority that um that I just feel it's very important that we give this pilot
127a try and if it doesn't work then I think that um you know we we've given it the good college try and that we have um that we've been responsive to our constituents in these areas that are you know with 88% and and 80% folks saying that we really want this um I think it's um I think it's incumbent for at least us to give it a try and um and then to have the the data that is open and if we do go beyond um the pilot I I think that that'll come back to the board with more data and more information for us to make that decision so I will be voting in favor trusty I I just also wanted to add that I think it's really important that with all the research
128that was shared with us by the staff too that we're considering you know who it's going to impact and that is the students and the demographics that it's going to impact and I think it's really important that if that if the research is saying what it's saying then you know we are probably going to be able to see that through the data that's going to be provided by the pilot other discussion TR be so I I'm glad you brought that up trusty Ward that um we're going to be looking at the student because I think that's really important um I understand our community is very interested in also having extended care and those kinds of things and people did Express the the issue with child care um I'm okay with the pilot I I really
129am glad that you're going to involve these different team members because I have a lot of questions for Cuda and how they're going to handle things with their teachers and and their contracts and how that's all going to work I'm interested in facilities and budget and those kinds of things and I think we've got some time and um you know I want to make sure that we're listening to our teachers who I value so much um I've had two kids go through the program and um I think several of us have here in this district and we've seen the value we've seen the outcome and I'm hearing from the teachers that um this has been a really unique time for them to get to know their students and develop those relationships and be able to
130to really get um to assist where there's been a need and they know those kids they better than anybody else in the school so um I want to make sure that we're paying attention to them and listening to their voice and so I'll be very curious how this does rule out and I I'm hoping for positive outcomes um and um you know it's if it doesn't work out then I you know I want to hear all the the pros and the cons make sure that we're hearing them from everybody so thank you justy Amry yeah I would just like to second on to that thank you so much for coming back with more information this is obviously you know come up multiple times um this was incredibly thorough and it it it is you know
131very debated it is a very split vote and I hear everyone and you know not having any feelings in this you know for myself really trying to listen to all sides has been tricky and this information has definitely put some things forward which I appreciate so I will be um supporting this moving forward I also having been on Pilots for curriculum and other programs myself realize that sometimes it's a great way to walk back and say maybe this isn't the right way or the right time and I think it's um as we're looking forward also to a new superintendent um going through the pilot and then allowing whoever we do select to come on board to have more of a say and more of an input um into that is a really um great timing
132with where we're at currently any other discussion uh Miss Garcia please call for a vote trusty COC no trusty Emory yes trusty verc yes trusty wart yes trusty Rawlings yes motion passes 4 to one thank you we now move on to uh the annual measure HH financial and let me see thank you president Rawlings hang on one second okay I was reading off the wrong page okay thank you we now we've on to 7.4 annual audit report of fiscal may I make isn't that right um president may I make a break we have I believe one student in the audience and perhaps we could take a short break as well before the presentation um we'll take a five minute break okay thank you for e e e you we now move on to item 7.4
133annual audit report for fiscal 2324 trustees this is a discussion action item I will now hand it over to Miss Suzanne thank you president Rawlings this audit report presented to you tonight is the audit of the 2324 school year it's our annual audit it was presented to our board subcommittee it is available in print uh on our website and also attached to this agenda item this evening uh there were no sub and no financial statement findings uh or question costs for the year ending six 3024 there were no federal award findings or question costs for the year ending 63024 we did have a state finding of non-compliance and and just to clarify a non-compliance item it is an item that they review as part of a non-required part of a district audit and and they
134look at all of our federal programs all our state programs and if they find something that is not in compliance however it's not a Mater material finding or a significant deficiency they simply point it out to the district and require a corrective action so the finding that was found with our elop funds um was actually one procedurally it it looked at our application that we use for our students and it failed to have a signature line so our corrective Act is to redo the form add a signature line go back and collect those for current year so it's not a repeat finding and move forward so that was the sole deficiency they found in the report so with that I ask you to approve our annual budget for 23 24 school year our audit report
135sorry audit report yeah we're going to do them all at once exactly exactly can we do in fact they did it while you were all out of the room you missed it and over thank you um this is the time for public comment have any blue cards been received we do not have any blue cards with no blue cards trustees do you have any questions trusty W yeah um thank you for an for mentioning that elop fun I was curious and that that does not continue correct isn't that that's gone right right okay and then um no actually the elop will receive new funding so that's why it's important we go back and collect the signatures it's ongoing so we will collect those so it is not a finding for this current year oh I
136see and oh okay oh I thought that's exhausted that's Extended Learning opportunity and did that start during Co or oh it did oh and it is continuing oh okay um and just some questions because you know all this budget stuff is like foreign to me and I have to like really think about it but um can I oh because you did ask one question so is there anyone else that has questions okay go ahead the sorry the interf fund balance activity um that's kind that's mentioned in the report I was just curious if you could explain to me what that is um and how it it affects the revenue and expenditure balances so what an inner fund balance is is it's actually a flow of assets from One Fund to another with no expectation of
137a return of those assets so a really good example of that is our cafeteria fund that's a separate Standalone fund and it's one of the funds that you report on in all your audit your not only your audit but all your budgets so you'll find that in your first interim your second interim budget adoption and the example of that is prior to the state moving towards meals for all during covid M when we had our free and reduced lunch program and it was an application-based program um our cafeteria funds since we had a low very low percentage of free and reduced lunch students never generated enough money to pay for our our meal service to the kids and so the district had to make a contribution every single year to the cafeteria fund so you
138would see an inner fund trans transer from the general fund into the cafeteria fund with no expectation that they would pay it back okay okay and then does that hurt the general fund when you do that it's a deduction from the general fund but it's one you anticipate it's no different than your contribution to special education for instance because of the underfunding okay okay all right any other questions okay um may I have a motion to accept the audit report for fiscal year 2324 as presented so move for B second moved by trusty rth second by trusty Ward discussion I did want to find out did um was the subcommittee actually able to meet or was it just presented to you and then you just accepted it or I was just curious because there was
139it had been been put off a few times so it's we did not meet but we were presenting the information and had did you have an opportunity to ask questions and that sort of thing and perfect okay great I was just I know I got put off a few times with uh Mr dill and that sort of thing so I wanted to follow up on that um any other discussion and uh I just want to say you know I know you came in kind of Midstream but um you know I'm always thrilled when you know there's you know very minor things in an audit report and being on that committee for um several years it's nice to you know see that um we continue that practice um and that we we fix those things immediately
140and they usually never come back again so I'm I'm very appreciative of um of our staff that works on on these things so with that being said without any other discussion uh Miss Garcia please call for a vote trusty COC yes trusty Emory yes trusty verat yes trusty Ward yes trusty ring yes motion passes 5 to zero thank you our next item is 7.5 um annual measure HH financial and performance audit uh fiscal 2324 trustees is this is a discussion action item I will now hand it over to Susan Kell that's thank you president Rawlings this item is for our prop measure HH uh Bond program it is conducted independent of our District's annual audit uh we haven't have the same Auditors do both um but it was shared with us and no absolutely no
141findings the purpose of why this has to be audited is they look at two things primarily the first thing is are we spending our bond money only on those projects listed in the bond language prior to its passing and the second thing they look at is are are are our expenditures within the phase of series a series B and the bonds that are being sold appropriately so in both cases we passed with flying colors and there were absolutely no findings so with that thank you um this is the time for public comment have any blue cards been received we do not have any blue cards thank you tristes do you have any questions no questions may have a motion to accept the measure HH financial and performance audit for fiscal year 2324 exhibit a so
142moved moved by trustee zosi I'll second and a second by trusty Emy um any discussion trusty for Beth um tonight we're being asked to approve the budget report um as of January 31st um according to the approved minutes of our December 18th meeting Justa Beth that's not what we're on we're on the M HH financial and performance audit fiscal year oh I'm sorry you're right my apologies is there any other discussion on that on 7.5 got confused by the I I saw it for a moment but casting early I saw it and I was like wait a second and I had pulled up the other presentation so my apologies okay thank you any other discussion on that no okay uh Miss Garcia please call for a vote trusty COC yes trusty Emory yes trusty herbec
143yes trusty Ward yes trusty Rings yes motion passes 5 to zero thank you uh Now we move on to to item 7.6 second interim report for the period ending January 21 2025 trustees this is a discussion action item I will now hand it over to Mrs Anon thank you president Rollings uh this uh 2024 25 second interim budget report is presented to you tonight and I have to admit I had to dust off some cobwebs it's been a little while since I've I've delv this deeply into any one's District budget um but hopefully it the information that I shared tonight will be clear and concise and uh look forward to your questions I first have to thank um our director of fiscal services and her amazing team for putting the numbers together because we certainly
144couldn't have done this without them and and as we begin the report um I just am happy to present to you that we got a positive certification when all was said and done so that's the biggest piece of it uh in addition to the positive certification we did improve our unrestricted ending fund balance which is always a good thing and indicating that there are slight expenditure increases which correlate to additional revenue and just to clarify with that as we bring in contributions and additional Revenue we spend accordingly so when we get the dollars to add a position or to add extra hourly or time for our staff um you'll see an expenditure increase that mirrors that so that's where that came from our Revenue this is a second interim summary and it really just shows
145changes of revenue between first interim to Second interim and in both the revenue and expenditure uh columns we increased so as we increased Revenue we spent it and it's all almost a match one for one and and throughout the theme of tonight's presentation if you keep in mind that we're really kind of in the tail end of spending those years where we got the extra dollars through covid and a lot of the emergency relief dollars so as you see those go away you're going to see a trend of of less Revenue less expenditures just in terms of those special one-time U or multi-year funded uh funds this just basically shows that with the difference of about 2 million Revenue 2.5 million in expenditures it changes our ending fund balance if you look it all the
146way down in the bottom corner our ending fund balance dropped by about $475,000 which is not a significant change when you're talking about from October 31st numbers to January 31st this is just go ahead can change oh there it is this page is really just a summary of the changes that you just saw when you see the numbers in red that is an example of contributions this one in particular the bulk of the red contribution of 32 million at first interim and and second interim it's reflected is our special ed um contributions primarily so that carries over there was no change in that the revenue carries over again it represents your differences and again your your change and ending fund balance of about $475,000 the next slide is more of a visual and it shows
147that we pretty much across the board going all the way back to 156 and prior to that we spend what we get and if you look at those Peak years right around the covid years um that's when you had especially in year 22 23 the bulk of your revenues um where it was actually greater than your expenditures and we had the multi-year plan to spend it so what you'll see is after that dotted line is the 2024 current year between adopted budget first interim and second interim it's just showing the additional revenues we received and um the draw down of the onetime dollars get a little water here this summary slide this summary slide shows the sources of our Revenue so the lcff property tax is obviously the bulk of our revenue and because by
148first interim you're you have a pretty good idea of what you're going to be receiving for the year there's only a difference of 16 there federal dollars went up somewhat State went up a considerable amount and local dollars went up again and your local dollars are really donations and CF Revenue I was going to say thank you very much but she left um and then the state revenue is your strong Workforce dollars the CF program that I think it's in year six that we we continue to get those funds and those come in at various points in the year and that's why this these dollar amounts are updated at your different interim points and then the federal revenue is really just the addition of uh your title dollars Title One title two three and four
149and the carryover added in so your second interim Revenue changes really are summarized by slight adjustments in lcff federal and state and the grants and donations received this shows the revenue components and really what what this slide demon rates is the bulk of our dollars or our property taxes and or lcff and um it again you see the spikes in Revenue in 2223 which was the greatest point in time for the extra dollars for covid and then the spend down of those dollars and now you see first and second interim they're pretty much starting to level out the expenditures for your certificated salaries and and I just want to explain the red on this particular um uh slide tells a little bit different story so the question was asked and it was a great question
150that what does red signify and red doesn't necess doesn't necessarily signify a decrease in dollars rather it signifies um not a a drop in dollars or a negative dollar amount it really signifies a DE increase in whatever number you're quantifying so if you're talking revenues and you see red it's a reduction in revenues it's not a good thing when you see red on an expenditure sheet it shows you that at first interim your C classified salaries were at 20.6 million at second interim your classified salaries were at nearly 20 million so your difference there is 597 th000 but it's in red because it went down and it's a good thing when it's on an expenditure page so it's really looking to see the context in which it's used so it it really indicates a decrease
151in whatever your title is or what you're quantifying so that was a great question the next slide shows the expenditure changes the increases were tied again to donations the classified salaries really you begin to capture savings from vacancies so when you have positions that you haven't been able to fill it's generally after first interim that you um capture the savings from those that you have pre-built into your adopted budget your benefits you adjust to the appropriate salaries and your services uh went up mainly because there increases related to special ed services since first interim those are changes here again as you're ending are your expenditure components the gray is the one that is at the top and that represents services that can be contracted Services it could be special education placements it can be legal
152fees anything that you have contracts for or services that you provide it can be our sg& it can be our trash services they all get rolled into that um your books and supplies are the black your benefits are the goal old your green are the classified salaries and the blue are your certificated this section goes over the general fund ending balance and then gets into our multi-year projection so this page looks at first interim unrestricted first interim restricted then you combine them then you look at second interim second interim unrestricted restricted combined and you compare the two so if on this particular page if it's red your ending fund balance went down if it's black it went up um your economic uncertainties basically stayed the same across the board and the only reason why there's
153an increase of 123,000 is when you're uh ending balance goes down your 3% goes down so that's why you see that in your drop from your 8.7 to your 8 I mean your increase I should say is just reflective of whether your ending fund balances go up or down so you actually had a savings there this next slid just shows your restricted ending balances when we talk about unrestricted restricted it's everything but this slide so it's a good way of showing you all the the title $1 the education Effectiveness Lottery special ed mental health and so on so when we talk about restricting and ending balances that's what you see so the ending balance indicates that our positive certification has been met as you know there's three categories positive qualified and negative positive is that
154you can meet your your obligations current year and the two outer years uh which we can do and then assigned and unassigned unrestricted general fund ending balances is what your uh reserve and your uh set aside economic uncertainty is based on and once you set aside your um percentage and your committed funds uh we are still within the 10% cap on state reserves in each of the three years our multi-year projection factors will change the one thing that I want to point out and I think it'll be on your next slide but I'll mention it here is when we listened to the governor's proposed budget in January it was just before all the wildfires hit so we we still don't know what impact that's going to have on the state funds um we've received guidance
155and I'll share with you in a board update um School Services latest guidance on federal dollars they're basically telling us to plan on receiving our title dollars plan on receiving our idea dollars those took congressional action to approve and and will take congressional action to to remove so in that regard for budgeting standpoint purposes we're building in Title One title two title three title four and our um idea dollar special ed as far as state funds go we really are not going to have a good idea in terms of uh what we'll receive as far as ongoing funding in terms of dollar amount till the May revise we should have a a much better idea uh of the May revi once the May Revis is shared um the only thing that school Services recommends building
156into your budget at this point in time is the cola for next year and other than that we're going to have a plan in place for all of our um revenue streams state revenue streams but at this point in time um you know it's not something that you base It On Any Given total until we have a better idea so that's basically our average daily attendance in terms of our attendance when you look longterm over time our attendance is basically following a pattern where it's declining in an elementary it's staying fairly flat at the middle school level and it continues to increase ever so slightly at the high school level so we're still kind of riding a bubble that came through um uh with with the biggest group being at the high school level now
157and so we we've budgeted uh just in terms of putting together second interim as you look at multi-year for flat enrollment um but saying flat enrollment we're still using a prior year attendance rate where you're able to average the last three years attendance and we'll continue to use a three-year average with which which boosts up our Ada um for all of the lcff um formulas onetime expenditures do not become ongoing our prop 98 budget the questions remain right now you know will we get cola for all our uh State funding will special ed receive Cola in the governor's uh January budget it was applied across the board to all the state funds what impact the fires will have if that's still there have been years where the cola was not applied to those individual budgets
158so it remains to be seen our property tax Trend um you know ask the question how deep will we be in basic Aid and then our spending plans for onetime restricted block grants as I said we're going to have a plan to spend them when we get them and so that's basically on that slide this next slide shows what that uh Trend will look like in terms of community funding which is AKA basic Aid so if you follow that line in 2425 first interim 2425 2 interim that line which represents property taxes excess EPA and state aid is really when that goes above that blue those blue bars that indicates basic Aid status so as you can see um in the 2425 year even though on the calculator the lcf calculator it still shows us
159as lcff for current year as of June 30th once all our revenues have been received it will reflect us as Basic G and continues to do so in the outer years um for multi-year purposes uh what you see there is that the estimated um and 26 27 estimated on our calculator it's projecting our taxes to go up by about 500,000 a year I'm sorry 5 million a year that's a different there's a big difference there I'm sorry just just as zero 5 million a year um but what's important to note here and it's a good point to just kind of throw this in for to think about as we go into basic Aid um this year it'll be excess property taxes of about 3 million 3.1 million above what we would otherwise receive if we
160were purely lcff one once you become basic Aid beginning in the 205 26 school year so next school year we will have to now pay all our Charters their per pupil dollar amount that otherwise they would have gotten directly from the state but since we are basic Aid any Charters public or state or county in our school district we will be sending money for them to run their programs for those students in the charters to the tune of I want to say it's oh I wrote it down here it's about 1.3 million that we'll be sending out in the following year when the state catches up with the basic a status and that the fact that we keep our property taxes there will be another outgo technically it's a deduction because we will no longer
161receive supplemental taxes so together those $2 amounts total approximately $4.1 million so that that gives you a deficit so to speak of about a million dollars when all said and done so as we move forward that will narrow but it's going to take us a while to get deep enough into basic Aid where we will feel like not that we're rich but feel like we're more comfortable than in those beginning years when you just you know change over to that basic Aid status so it's just something to consider as we go forward on this next slide it's just a bar chart of the same information basically it shows your revenues and expenditures basically leveling out in the 25 26 26 27 school year our 24 25 years still shows Revenue expenditures exceeding revenues and that's
162primarily spending down those onetime dollars and that you'll see level out when we stop receiving them um our unrestricted ending balance General fund and then you're restricting your title dollars for many many years we were never able to carry over uh restricted dollars so that was always a zero balance at year end [Music] um Title One allows carryover that has to be used by September I want to say September 30th and so what this really shows is a return to those times the bigger black bars represent during covid where you had the ability to submit multi-year like a three-year plan for your emergency block grant and your your uh uh learning recovery block grant and so over in in those particular years if you had a three-year plan you had to carry over in order
163to implement a three-year plan so that's why you see the Black starting to disappear as we go back to those days of zero carryer over or minimal carryover and then on the next Slide the state budget Outlook is just basically um it's there's way too much information on this slide um but it really is meant to say that right now we're looking at underfunding the minimum guarantee by 1.6 billion we'll watch that carefully um because prop 98 was suspended in 20 3 24 there's no adjustment to Prior year uh minimum guarantees so we can count on that and then the 2526 state budget we know is going to be lower than 2425 unless there's a big influx of money for some reason and the general fund cash receipts for the month of January were below
164where the governor said they were going to be in January uh sales and use tax revenues were down slightly year to date unemployment rate Rose by one/ Tenth of uh 1% up to 5.5% and and the concern is the building activity continues to slow down with the number of BU building permits down 10.6% from 2023 and I don't know about you but during the covid years I used some of that time to get a lot of inhome construction done and I think a lot of us did and so a lot of that has slowed down what was a a somewhat inflated number um for construction starts and and we certainly know how important construction is as an economic driver and economic indicator in California so we'll continue to watch that very carefully so next steps
165uh once the second interim is adopted then we wait for the Governor's may may Reby it's May 14th uh I believe that is zoom um so we'll be watching that and we'll have the ability for um multiple individuals to watch that as well so that's something that we'll reach out to you prior to May and and get more information on who would like to participate in that um we'll be presenting to you a proposed budget and estimated actuals on June 11th estimated actuals are really where you think you're going to finish the year and then the true up comes in the fall when we do un audited actuals once all the books are closed and then we'll adopt the budget at the second meeting along with the lcap adoption on June 18th sure so with
166that I turn it back over to you president Rawlings thank you uh this is the time for a public comment have any blue cards been received we do not have any blue cards thank you you trustees do you have any questions I'll go ahead and start with mine then if I don't see any other questions um uh if you look at um or actually it's a comment on your um what you talked about with Charter Schools um okay or with uh Charters um the 1.3 million um that used to be a pass through is that consider as far as I guess and I don't know if that's when we were under um uh Ada funding or because it used to like come from the state and come through our budget and then go out so
167it really wasn't an impact is are you saying is that different now being Bic so so the idea behind lcff is as a pass through if the students are there instead of here in our schools the Money Follows the student to the charters so it really is a pass through on paper and goes to the it's not something that we have to write a check to the charters through we don't receive the money first it flows to the Charter under basic Aid status what you're saying is your local property taxes exceed what you would be entitled to under lcff the excess property taxes are greater than the S lcff so you just keep those local property taxes so because you're not getting money from the state for lcff um funding purposes there's nothing for it
168to be a pass through so you write a check out of this local property taxes that you collect as basic Aid okay and then when you so just to clarify when you're saying the the $3.5 million is is the amount above what we would have received from the state otherwise and then because it's not a pass through um you you basically are writing a check to the Charter directly out of that 3.5 million and so when we're when it's being determined whether we are basic Aid or not basic Aid does that does that that does not factor in so when we say we're collecting more they don't talk they don't um consider consider those those dollars that are going out the door that wouldn't have gone out the door correct thank you okay other questions
169I have others too but um trusty emry uh on site 11 when you were um and thank you so much for explaining everything so well and thoroughly um I really appreciate the clarifications and the examples um when you were speaking of services um in the gray bar how much of that is impact from hiring agencies modernization where do we see a bulk of that come from I would say the bulk of that is is special education costs related to um nonp Public School placements um it could be residential placements if in fact you know the district has those it can also include agency aids for positions that we are unable to fill and in our classified HR director is doing a wonderful job um going out to each of the schools determining uh the dollar
170amounts that we are spending on agency AIDS and in instead bringing those inhouse recruiting for those and so you'll have you'll see a gradual transition as these agency age costs go down classified salaries will go up but they'll we'll own them they'll be ours wonderful thank you so much sure other questions I had another one as well on uh slide nine um when you were talking about the classified salaries from first interim to Second interim yes and the difference there you weren't you weren't saying that this is what we've spent so far this is what we're projecting to spend Which is less than what we had projected in the first interim is that accurate okay so when you were saying it it sounded like you were saying well this is what we spent so far
171but we're still anticipating spending more so this is still a projection from that's accurate so you're just expect you're expecting to spend less um but that's the full cost that you're anticipating spending by year end yes by first interim you don't know if you're still going to be able to fill some of the positions and then with some of them continue to go in filled it's not till after first interim that you actually remove them from anticipated expenditures perfect thank you I have a few more questions any other questions okay um and then on on slide 18 so you had said that you believe that we're we're receiving about $3.5 million more than what the state would provide and then in um year 2526 looks like we're looking between 166 million up to 178 million
172in Revenue um can you kind of are We anticipating that there's going to be that big of a jump and property taxes for 18 so according to our lcff calculator property taxes in 2425 and this is without RDA the Redevelopment dollars that come in in addition to but the 25 2425 Year we're looking at about 12.8 million do in Revenue excess a local property you know our excess property property taxes or basic aidid 2526 that jumps to 125 so that's your 5 million increase in 26 27 it jumps almost another $5 million to 129. 7 but my question is is that if you look at revenues that we're looking at 166 to 178 what's what's the contributing factor to that that you know pretty big increase in Revenue that's a great question so if if
173we were to go back to one of our pages of Revenue that breaks it down our Revenue comes from lcff property taxes then it comes from federal dollars then it comes from State dollars then it comes from local dollars and so all of that added together gives you the total that you saw up here my question is is what is the contributing factor to go from 166 million in Revenue to next year going to 178 million in Revenue what what are we why do we anticipate such a big jump uh that would be let me go back and see what are that will be laid out for you obviously at budget adoption but let me tell you why let me look at here the projected dollars that's a great question let me get my slide
174it's on multi-year here we go and I'm sorry I would have asked it in advance but I was thinking oh you know she'll let us know because that's a pretty big dump no but that would be let me just see on my slide page if I have that breakdown if I don't I can certainly get it to you no I don't have that breakdown that's fine I just wanted to it just seemed like a a larger jump than what we had seen in years past and I would expect if your if our basic Aid um property taxes is increasing by 5 Mill million and then you add in your federal and state I'm not sure that's a good question that that'd be great and and again I didn't mean to kind of on the spot
175it was more of I had I was kind of anticipating that we'd hear about that in the um in the presentation and again those multi-year are projections and they're based on the best information that you have and as far as other than the cola um those are pulled off the calculator so I would have to go see what's the what makes that up but I'll send that home in the Friday update okay and that follow up yeah follow up and I had that same question that I sent to you earlier um Suzanne so that was about the 3.6 increase over those years and um with that multier assumptions like I was wondering what the assumptions are where how you were getting that increase in Revenue so if you um so I'll look forward to seeing
176that in your Friday report and one of the documents that's in the the uh second interim report is assumptions for multi-year projections so if you look at the funded lcff um where it says in um fiscal years 2526 and you look down your columns and it talks about what we're projected to receive I would have to give you that breakdown and then you could see what actually is is adding to that total dollar amount okay because I don't see anything that stands out as being significant okay and then um my last question is is that um you've mentioned the the governor's budget a few times and the um and the cola and the cost of living adjustment use use my acony I'm going to try um that um so because we're basic Aid what is
177the impact of the state budget as far as if um because if we're relying on property taxes that's kind of replacing the State dollars what's the what's the state budget impact on us if we're getting our dollars well that will be applied on all the other state money that comes in okay so any additional state money besides tax got it okay that that was so that's why we still want to watch the transation we go okay and so we still want to watch the um the state budget and that sort of thing because it's all the other stuff besides that big bulk of lcff versus property tax okay thank you any other questions okay um may have a motion may have a motion to approve the submission of the second interim financial report as of
178Jan January 31st 2025 exhibit a go so moved trusty Emory may I have a second second I have a first from um trusty Emory and a second from trusty seosi and discussion trusty for be now I'll say my comment and appropriate space um so tonight we're being asked to approve the budget report as of January 31st um according to the approved minutes of our December 18th meeting um trustee Rawlings received consensus to direct staff to take a stabilization Arrangement and put what is equal to 2% over the state requirement and collapse that into one object code that states board lcap priorities fund however that direction is not reflected in this report um since the approved minutes are really the formal legal position of what occurred at the meeting and since the meetings match the video
179transcript I don't see any other way to interpret the consensus given at that meeting there was a lot of confusion about what consensus vote meant in our workshop last night um but to be clear our attorney St did state in December that a consensus can be an action even if there's no motion or a roll call vote what he attempted to State then in the letters that a consensus vote was not a brown act violation based on an erroneous interpretation that trusty Rawlings only directed staff to place the issue on a future agenda uh that's clearly not supported by the record but perhaps an excuse to get us out of a brown act violation our attorney also mistakenly claimed in his letter that the request to recategorize the reserves was brought up at the January
180meeting but that was also incorrect in January we we agendized a request to change the board policy on the reserves not to actually change the reserves themselves therefore I will be voting no tonight on the approval of the second interim budget report because I believe it falsifies the second interim budget report to avoid acknowledging the vote that was taken in December to recategorize the reserves and I would just like to comment on that that um uh again it was a uh consensus to uh move money around not to spend it in a certain way and that um the reason why it's not on here is because the board did not approve the uh corresponding policy that would need to go with reducing the um that would be uh moving Reserve Dollars around and um again
181that's a board decision to make and the board uh to actually took action which is an actual vote rather than a consensus and we had this conversation last night hopefully in the future there will be clarity behind um the difference between consensus and um and a roll call vote um but there was a roll call vote and um uh on the uh proposed policy as well as a roll call vote on the first interim and there will be a roll call vote uh shortly so um I just want to clarify what actually happened and um again no ill intent at all um looking at um board priorities I think is a valid way to go on um in budgets so boards actually have an opportunity to create uh spend dollars in the way they see
182fit not as an individual but as a board so that's how I feel about it any other discussion okay no other discussion uh Miss Garcia please call for a vote trusty COC yes trusty Emory yes trusty rbth no trusty Ward yes trusty Rings yes motion passes 4 to one thank you we now move on to item 7.7 uh the um carlb unified Teachers Association initial reopener trustees this is a discussion action item I will now hand it over to uh Miss Megan Aras thank you Carl bed unified Teachers Association and Carl's B Unified School District negotiated a contract which expires on June 30th 2025 both parties have the opportunity to reopen articles for consideration for the 2025 26 school year Cuda has identified six articles to reopen for negotiations um article seven the workday work
183week work year um they would like to clarify language regarding advisory address concerns related to special ed teachers prep time address language relating to faculty meetings and discuss and create language regarding department chair and grade level uh positions article 12 um they are interested in negotiating a fair and Equitable salary increase are article 14 for leaves um address language regarding leave categories article 17 class size they would like to formalize language and mitigate class size and case loow challenges article 18 employee evaluations to discuss and revise language regarding evaluations and appendix e to discuss and revise language regarding Family Care and medical leave it is respectfully recommended that the Board of Trustees receive cudas 2025 2026 reopener for consideration thank you thank you this is time for a public comment have any blue cards been
184received we do not have any blue cards thank you trust or they have any questions no questions I may have a motion to receive the Carl bed unified Teachers Association 2025 2026 reopener for consideration motion I'll second a motion by trusty Ward second by truste Emery any discussion no discussion Miss Garcia please call for a vote trusty COC yes trusty Emory yes trusty bth yes trusty Ward yes trusty Rollings yes motion passes 5 to zero thank you and we now move on to 7.8 item revi revision of board policy first reading trustees this is a discussion action item I will now hand it over to Dr NY thank you again president Rollings trustees superintendent Schmidt as carlbad unified school districts shifts uh uh to basic Aid funding or Community Aid funding staff would like to
185present a proposed revision to our in District policy which is board policy 5117 to align with the new Financial framework the proposed uh changes include discontinuing the acceptance of non-resident students on transfer permits ending current agreements with neighboring districts and retaining and enrollment eligibility only for children of Staff members under the Allen Bill these revisions are intended to streamline operations reduce potential legal challenges and ensure Financial sustainability while maintaining our high educational standards and I'll turn it back over to president Rawlings for any public comment and as well questions thank you uh this time is for public comment have any blue cards been received we do not have any blue cards thank you uh trustees do you have any questions trusty for Beth um last year in the previous year we had a committee that
186was reviewing the policies do we still I don't know who's on that committee that'll be a question for me I guess um we do not have that uh committee it was an ad hoc committee so it was a standing committee and it was dissolved when um uh the other uh Committee Member was no longer on the board um now if the board wanted to revive that committee we could certainly have that discussion um we could agendize that disc agendize that for discussion and um uh and we could bring it back if we wanted to so who's who made these re revisions staff okay so are they following csba guidance or is this just something that you felt necessary because of the change to basic Aid yeah we worked with our attorneys on this particular board
187policy and uh this is a uh accommodation of Staff revision as well as uh feedback back from our attorneys thank you I appreciate that and then I had a question um you had mentioned that uh staff members could still um uh have their students come here is that in a different policy because I didn't see it in this policy it's actually enumerated in What's called the Allen bill which is a separate education code is my understanding um and that allows for uh regular status employees to continue to bring their uh children in our district and what um do we have a pol a separate policy on that because it's a separate Ed code or it's just because it's an ed code it's a separate Ed code so it allows for it and so but we
188don't have a policy no okay thank you any other questions no other questions uh may have a motion to approve board policy 5117 approv for the first reading and um bypass the second reading so moved we have a second I'll second we have a a first from uh trusty seos second from trusty Emory uh do we a discussion I just wanted to say on the um as far as the board policies are concerned um that the committee never created the policies either so it was it was always pres it was always from staff regardless if it was csba or if it was from um so when you asked like you know who created the policy it it always came from Stafford and oftentimes it was csba or staff so I just wanted to clarify that
189I guess I didn't mean to say who created the policy I just who worked on the changes and why but even the changes and that sort of thing was always done by staff and then we would review the changes and then we would suggest put other changes or or um or not and we'd say okay you know and it would be too basically basically it was a way so there'd be two board members with eyes on it and then there would either be you know we would make revisions that both of us could agree to or not and then just to save time in the meetings so it was it was never we never came up with the big changes to board to board policy for the most part okay I just wanted to clarify
190that that we weren't doing all that work than you for explaining that okay very good and then any other discussion okay Miss Garcia please call for a vote trusty COC yes trusty Emory yes trusty verb yes trusty Ward yes trusty Rollings yes motion passes 5 to zero thank you we now move on to item 7.9 election of 2025 csba region 17 delegate assembly candidates trustees this is a discussion action item and I now hand it over to Rick Schmidt thank you president Rawlings excuse me each year the California school boards Association commonly known as csba holds elections for representatives to cba's delegate assembly the policy-making body of the California school boards Association each School Board May submit a single ballot to csba a memorandum from csba dated January 31 2025 is attached as part of
191this agenda agenda as exhibited exhibit a all reelected and newly elected delegates will serve two-year terms beginning April 1 of this year serving through March 31 2027 the next meeting of the delegate assembly takes place on Saturday May 17 and on Sunday May 18 of this year the board may vote for up to the number of seats to be filled in the region or sub region as indicated on the ballot there are six seats to be filled in our region region 17 according to the board accordingly the board may vote for no more than six candidates for csba the board May cast no more than one vote for any one candidate the ballot also contains a provision for writing candidates their name and District must be clearly printed in the space provided I now call
192upon board president Rawlings to pull the board to determine support for the 2025 csba Regional delegate assembly thank you and this is the time for public comment have any blue cards been received we do not have any blue cards thank you trustees do you have any questions I do have a question um uh Miss o Connell um since you were here many many years ago um are you saying I'm old no I'm not saying that you're a veteran you're a veteran there you go they're seasoned I like season too um I Could you um let the trustees know how we used to do it in the past when we had one of our own uh board members that was either on the ballot or was seeking office uh with csba yeah I think it was
193always our past practice you know as I recollect that when one of the trustees on our board was up for delegate assembly the board would um limit their vote to one for that individual as to not cast a vote for another individual that may compete with our board member so we would always submit one vote on behalf of the board for the delegate um recommendation from among the five of you thank you any other questions another questions um I would actually I would like to make a motion that being said um to select only uh truste Ward for the 2025 California boards Association region 17 delegate assembly and direct staff to submit the completed ballot to csba by the required deadline so move for Beth all right I made the motion so you second okay
194trusty ver Beth is the second so that's uh trusty Rawlings for the motion and the second from um trusty rth um any discussion y way to stay in the lane thank you for the second and I just wanted to say that you know again thank you I'm so glad Suzanne was here to clarify that but it is a um it has been a practice for many years and when Cline Jones was on the CSP board I really felt very um uh very informed very um attached she would always bring information back for us and she represented us well in Carl's bed so I do think it's a good move to just have um trusty Ward on our ballot to make her chances even better to make that happen y so trusty Ward and I just
195want to say um thank you I appreciate that for that second as well um I am looking forward hopefully um I will be a delegate and support public education be more involved in policy discussions bring more information back to our district excellent thank you any other um discussion and then I just wanted to clarify that um that staff knows the the procedure and process to make sure that that is completed in a streamline um streamline way because I think we have to do a write in instead of on okay perfect thank you okay then uh and Miss Garcia please call for a vote trusty COC yes trusty Emory yes trusty rebec yes trusty Ward yes trusty ring yes motion passes 5 to zero thank you and um so uh we are at 8.1 we're getting
196close there um this is the time for trustees to provide a brief report if they've attended committee meetings where they represented the district are there any governance team reports no governance team reports um thank you we now move on to item 8.2 trustee requests for information from staff trustees are there any requests for information from staff that have already been discussed with the superintendent and have been recommended to bring to the board NOP okay and thank you and then we move on to 8.3 trustee requests for future agenda items trustees are there any requests for future agenda items that have already been discussed with the superintendent and have been recommended to bring to the board I do have one and so I'll read this um as a reminder trustees are prohibited from having a discussion
197tonight on these items per the brown Act when making a request please indicate the purpose of the request and whether or not staff has provided an estimated an estimate of how long the request will take to accomplish and I have it in my email so I will so I would like to request consensus um that the for the uh District to um let me step back so for uh measure HH uh we there was a section put into the um put into the resolution when we passed it that states in part the district which does not currently have a project labor agreement prior to any discussion and or vote of a resolution to negotiate a project labor agreement shall inform District taxpayers 90 days in advance via VI a public notice of any board discussion
198Andor vote so I did have a discussion with um with our superintendent around this issue and so I would like to see if I can get consensus to direct staff to uh provide public notice so the dis so the board may have a discussion and or vote of a project labor agreement so I'm asking for con if we can have consensus okay we have four on the consensus thank you and um uh staff is aware on how to do that so any other requests no okay then we have that and it is 9:07 and the regular meeting is now adjourned our next regular meeting will take place on April 23 2025 at 6 p.m. at the carlb Unified School District office