CUSD Board Meeting 6-22-22

001good evening it is 606 and we are reconvening from closed session on a motion made by trustee rawlings and the second seconded by trustee pearson the board took action in closed session by a vote of four to zero to appoint megan arias to the position of director of certificated personnel services beginning july 1st 2022 [Applause] congratulations megan welcome members of the public board members and staff thank you for attending please note that a recording of this meeting is being broadcast via youtube at the direction of the board and that the recording may capture images and sounds of those attending the meeting trustee williams asked that i let you know that she has a family commitment and must leave what no trustee williams said that she's leaving at eight and trustee jones asked that i let

002you know that she is at home with bronchitis and is very disappointed to have to miss this meeting she is currently watching via live stream on youtube from home we hope that you feel better soon claudine we'll begin tonight's meeting with trustee pearson leading us in the pledge of allegiance followed by trustee rawlings reading from the district vision and then ms garcia will take roll before we pledge to our flag i just want since we have all our principles here is to remind the seeds of democracy for our kids is laid in the schools that are before us led by these principles so let's begin i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for

003all thank you our staff members demonstrate an uncompromising commitment to student growth they are leading scholars and experts in their field they enthusiastically share their experience and knowledge and bring innovative ideas to their craft trustee williams here trustee rawlings here trustee pearson here trustee williamson here we now move to oral communications oh no wait may i have a approval for agenda item 4.1 approval and or reorganization of the june 22 meeting agenda so moved rawlings second pearson trustee rawlings made the motion trustee pearson seconded the motion ms garcia please call for a vote trustee williams yes trustee rawlings yes trustee pearson yes trustee williamson yes motion passes for it to zero thank you uh we have received uh three blue cards we are now in oral communications um each speaker has three minutes please name

004uh please state your name and if you live in the district and they'll be in this order and if you would like to come forward and um the first one will be manatee watts the second one is laura pitts and third shauna hurst and they're at the podium right over there did we skip the superintendent's report he skipped me but that's okay i'll go after her i'm sorry okay it's okay i'll go out that's okay either way okay so good evening my name is monica watts and this is my last update to you as president of the carlsbad unified council pta as the council in each of our units welcomes new leadership to our boards we finish the school year with a flurry of activity on behalf of families and staff carlsbad ptas were instrumental

005in organizing events and activities that encourage staff appreciation from from students and families during the month of may continuing the traditions of surprising teachers with decorated classroom doors gift card drives lunches breakfasts gifts and a bounty of notes from students at each site we hope that all of our teachers administrators librarians health techs counselors security monitors student aids custodians nutritional services nutritional service staff and all other staff that make the carlsbad schools among the best in the state know how much we appreciate them pta volunteers then went into overdrive in june planning and supporting end of year celebrations promotions graduations and of course grad night serving as president of the cuc pta for the last two years was certainly anything but the few quiet hours a month that i was promised it would be as

006much as anyone i looked for a semblance of continuity of what we knew school life to be during the pandemic and i found solace amongst our pta leadership time and time again it was the determination and dedication of the pta community that helped our administrators share the burden of keeping families connected to their school and to each other their creativity and fortitude created ways for us to make the best of an all-around terrible situation and being in this position has allowed me to brag about the many wonderful things that hundreds of people in our community are doing every day together on behalf of the carlsbad schools it has been my honor to represent the more than 2600 members of the carlsbad ptas we embrace our mission to support all children and as we welcome our

007new board in july we will continue to foster an association where everyone is welcome for the last time i thank you for your time and thank you for your support of the carlsbad pts thank you very much and thank you for all that you have done we appreciate all thank you so much all the time good evening i'm laura pitts the ceo at carlsbad educational foundation and again i appreciate the opportunity to share an update regarding the foundation the most exciting update i think i have is that we wrapped up our first annual gala it was a wild success we sold out with over 600 tickets sold it was the largest net revenue event that we have run and i am wildly proud of the staff i think considering it was the first time we

008ran it it ran fairly smooth we are excited to learn from mistakes and learn from things that went well to have our next annual which we have already signed for amy lacosta so mark your calendars it is going to be may 20th saturday night so thank you to everyone that came out and supported i had a great time and i think everyone else did too we have our programs are underway for summer at valley middle school we are offering our summer adventure which is our full day program as well as our summer enrichment which is our part-time specialty camps our adventure camps have approximately 200 students per week in attendance which is much more than we've had in the past we also have approximately 100 students per shift for our enrichment courses and about half

009of those are sold out so we encourage families that are interested in summer care to enroll today as we do expect many of the weeks many of the camps will reach capacity additionally looking at grants for the upcoming school year the board has committed over 1.2 million dollars to fund grants for k-12 programs most of these programs have already been communicated to the district principles for our high schools will be communicated with in the next week everyone else should have received communication many of the programs are similar year over year the one notable difference or one of the notable differences is our k-5 music program we have funded per the request of the district a full-time music teacher that will serve as someone of a tosa to help guide the part-time teachers that we're funding

010as well as help with the curriculum that's going to be rolling out in the fall and finally we are enrolling for our fall kids care program currently historically we have not typically met ex exceeded enrollment at each of the sites we do expect that we will likely hit enrollment capacity at all of the sites based on new programs that are rolling out and so we just strongly encourage families to enroll today who need care because we probably will be on a weightless situation come september so have a great night and thank you thank you this past year has been awesome to return to full in-person programming and i want to highlight just a few successes first to my favorite principal principal fuentes that's my inside joke i love coming back and running to book fair

011so much i'm coming back next in the fall i want to shout out to haley alderete for getting our kids outdoors with weekly hikes and environmental science having a fun dissection lab thanks to cef as well and i was so impressed how she knows every student name even for her will students who change every quarter to edric for having after school office hours so kids who don't want to ask questions in class could come back in that form and ask their questions and as much as i hate them as a parent his projects were great for students and off looked awesome at exhibition night to sarah ryan for requesting the ptsa grant for a site license of net op i heard from both of my kids that the teachers used this program repeatedly and it

012was a value too and on a personal note she responded to a late evening email of a concerned parent and far following it up the next day and sending a postcard for additional positive feedback for a student and i know she does this for many teachers i mean many students not just the pts president's kid and through our fearless leader my favorite middle school principal dr ecker thank you for getting both of my sixth grader and my seventh grader to camp they both had a fantastic time for the return of field trips even when buses were hard and volunteers were a struggle to find for in-person assemblies and a fantastic exhibition night although we really missed you and we were still grateful to have you at promotion no one knows just how much these principals

013stress over promotion and that we literally started promotion for next year already and i'm really excited to do it for my third time with you and this time i'm actually going to have a student so i'm really excited about that it's been a pleasure serving as chm ptsa president the past few years you have been our greatest supporter thank you and i still don't understand why you love middle school so much but i'm so so thankful every day that you do thank you enjoy your trip to spain and have a great summer i'm finally happy that all of our principals have a summer they could take a breath and we could come back in the fall and i want to thank monacy and athena it's kind of funny who's in the the peanut gallery out

014here cuc president a couple years ago modesty and the me so i do appreciate all modesties done over the past few years and work i'm excited about the next two years thank you everyone am i i love all the principals they know that thank you my directors and my cabinet you know thank you and we do too um dr churchill thank you uh i'd like to thank the board this evening for approving the appointment of meganarius to the director the position of director of certificated personal services as you know mr grove shared his intent to retire at the end of the 22-23 school year in order to prepare for that transition i recommended the creation of a new one-year position to enable us to recruit and select an internal candidate to accomplish critical personal services

015goals and to prepare to assume the role of assistant superintendent on july 1st 23. we're fortunate to have a very strong bench and ms arias distinguished herself from an outstanding candidate pool she's been in carlsbad unified for the past 12 years serving as the director of secondary education since 2014 she was a principal and an assistant principal at aviar oaks middle school as well she also served as an assistant principal in the hawthorne school district and as a teacher in both hawthorne and la unified while she's had a distinguished career in instructional services earning recognition such as the college and career pathways educator of the year from the classroom of the future foundation she's also secured more than three million dollars in grants to support our cte pathways in addition to this she's also served

016in a number of key personnel related roles in carlsbad unified including serving on the district's bargaining teams calendar and consultation committees and has been directly involved in conducting internal investigations and complaint resolution i am extremely pleased to promote one of our experienced administrators into this role and i'm thankful to the board for your support as we prepare for mr grove's retirement director arius is well respected and our more than 1 000 employees are fortunate to have her strong leadership in such a critical position she will be joining director of classified personnel rachel austin and the dedicated personnel services team in july please join me in welcoming megan to her new role thank you we now move to item 6.1 the approval of the consent calendar all matters listed on the consent calendar are considered by

017the board to be routine and will be enacted by the board in one motion there will be no discussion on these items prior to the time the board votes on the motion unless members of the board staff or the public request specific items to be discussed this is the time for public comment have any blue cards been received there are no blue cards for this item trustee williams has asked that we pull items 6.4 are there any additional items to be pulled christy rawlings item 6.9 6.9 may i have a motion to approve the consent calendar with the exception of items 6.4 and 6.9 so moved williams second pearson trustee williams made the motion trustee pearson seconded the motion ms garcia please call for the vote trustee williams yes trustee rawlings yes trustee pearson yes

018trustee williamson yes motion passes 4-0 thank you may i have a motion to approve items point four and six point well are you voting on are you obsessed okay you have a motion to approve item 6.4 so move rawlings second pearson trustee rawlings made the motion trustee pearson seconded the motion trustee williams did you want to speak on this matter yes uh city of carlsbad is listed on the ap warrant listing and west ed is listed on the po register my company works for both works with the city of carlsbad and has worked with west ed while no material conflict of interest exists out of abundance of caution i will be abstaining to vote on the percep to avoid the perception of conflict of interest thank you ms garcia would you please call for the

019vote trustee williams abstain trustee rawlings yes trustee pearson yes trustee williamson yes motion passes three in favor one abstention may i have a motion to approve item 6.9 so move pearson second williams trustee pearson made the motion trustee williams seconded the motion uh trustee rawlings would you like to address this yes thank you um i specifically have some concerns about the mou um as far as the um with um nixie i do believe that um that it's not as secure that it could as it could be uh meaning that the cusd will be submitting for payment on construction items and then awaiting for repayment from nixie what i would like to see us consider in this mou is to place the dollars from the loan of nixie have those placed in either a trust or

020an escrow account in order to ensure that we um that we have specific payment mechanisms for the amount of dollars that we would be putting out i would also like to suggest that we potentially move this item down uh to have the discussion when we are talking about um item 7.7 uh the lease lease back arrangement uh for the nixie project uh thank you mr dill could you address that certainly thank you and and trustee rawlings and i did have a conversation earlier today so i'm aware of her concerns um and and yes this is uh tied with item 7.7 on the on the discussion action agenda as well as as i've explained to the board previously the district has been doing work on behalf of nixie to accomplish the classroom expansion project at north

021county academy we've already engaged in several contracts which have been fully paid by nixie as those invoices have come in they have reimbursed us promptly on on those and we're on the verge of entering into a lease lease back contract on nixi's behalf to actually deliver install uh the portable classrooms that they desire to expand their programs in looking back at the at the lease agreement that was already in place while there was discussion of nixi's desire to accomplish this project the way that the the lease agreement was written it appeared as if they would be directing managing all of the planning construction etc and that we would consent to allow them to do that um you know subsequent to that lease agreement and prior to me arriving it was agreed that that um the

022district and ppc would manage that project and so we have been doing those those activities for the last two years that have got us up to this point um in in looking at that agreement and realizing that it appeared as if they were going to complete the project there was not a specific mechanism in the agreement for that reimbursement for the services that we were doing and so that's when i picked up the phone and started having discussions with nixie that i believed that we needed to have something in writing that memorialized their commitment to fund that project um prior to us entering into a three million dollar lease lease back agreement to which they have agreed however at the um upon opening the bids and reaching the guaranteed maximum price um the overall estimate

023of the project exceeds the amount that they had previously requested for a loan from the san diego county office of ed so we're in a bit of a limbo right now in which nixie is requesting additional funding from the county office of ad so that they can fully support this project and the communication that i have had with nixie is that while we were asking for one approval of the memorandum of understanding tonight that would solidify their commitment to pay us upon demand for these services and uh two that we would not that we would also be asking for authorization to enter into the lease lease back but we would not execute those documents until we received the written memorandum of understanding signed back from sdcoe and nixie so we would be in a holding

024pattern on actually launching that project and obligating the district until we had that agreement with respect to an escrow account and that is something that we often enter into upon the insistence of the construction contractors on lease leaseback agreements we have those actually already in place but the mechanism that we have in the mou is actually simpler where it whereby we say to nixie here is an invoice pay us and they have transferred dollars to us directly from the county office of education into our accounts to pay invoices as they have come due and they they have already reimbursed us for 486 thousand dollars worth of expenditures again promptly and so the way that the mou is written it would continue that process of we ask you to pay you pay us immediately we could

025do an escrow account if that's the board's desire it will add additional layer of um [Music] cost and time and bureaucracy to do that but if that's the if that's the assurance that you would like you know what i would say is that even when we have these escrow arrangements with our construction contractors where we place the value of the lease lease backed contract into an escrow account the contractor makes a request for payment we have to agree to the escrow company for the escrow company to release the dollars so either way the owner of the project is saying yes go ahead release the payment whether we're doing a direct submittal of the invoice to nixie or if we say to nixie contact the escrow company and instruct them to release dollars to us actually

026i think it might as i was thinking through it it might actually take a longer period of time for an escrow company to get that approval to cut a check for us to receive it deposit it etc as opposed to right now it's all electronic um it's done by what we call auditors transfer where the county office just says okay this was this all sits in the county treasury and it was in our account miraculously it's now in your account and they push those dollars uh essentially like a wire but it's all within the county office so it miraculously shows up in our account prior to us having to pay the invoice so that uh again um you know we we do have time to uh to change the mou as nixie has not taken

027action on this and they don't plan on discussing this until next month at a meeting of their board of governors so we can make changes to this but this evening i am asking for approval to sign the memorandum of understanding um with the understanding that we will not execute any of the documents in item 7.7 until this is done on nixi's side thank you um we cannot the time to reorganize would have been that agenda item which was a couple of agenda items open so we can't so we can't move it back um i'll be supporting um staff recommendations there um if i don't see no further discussion ms garcia would you please call for a vote oh sorry just mr dill my understanding was is that if there was an escrow account set up

028is that the contractor would go to the escrow account and say i want x amount of dollars based on the the services provided and that it wouldn't be an additional step of the escrow company sends it to cusd and then cosd pays the uh construction company is that correct no we would still be in that process because uh we would have to um we would have to review and approve as well um for that payment to be made we would all be parties to that escrow uh we would hold the co and we also would hold the contract um uh with the with the contractor um and so yeah no matter what we would be we would be involved in that process it wouldn't come from nixie i understand that but my understanding was is

029that it would come directly from the escrow account it wouldn't there wouldn't be this two-step process that the escrow company sends it to cusd and then the cusd sends a contract check to the contractor so what's your oh i understand what you're you're asking is that um so we would not be um instead of us receiving the auditor's transfer from the san diego county office of ed and then um and then making payment um you know i don't know if we would have the escrow set up on this particular project or not um i would have to look and see if um if those escrow instructions are in the documents i might even have the answer by the time we get to item 7.7 um um but yeah right now it's not at least the

030mou is not set up that way in the in terms of our agreement with the contractor yeah we might have an escrow with them um i'll have to see the mechanics of that can we move on i just want to say that i'll be voting no because i am concerned about the um uh the security of these funds as well as ascending into a contract of three million dollars and us having to pay out the money without the um security of that i mean there's some security but to me there's not enough security of us getting reimbursed for those dollars thank you ms garcia please call for a vote trustee williams yes trustee rawlings no trustee pearson trustee williamson yes motion passes 3-1 thank you we now move to our discussion action items item 7.1

031approval of the 2023 local control accountability plan trustees this is a discussion action item i turn it over to dr nye good evening president williamson trustees and dr churchill staff's pleased to present the 2022-23 lcap we want to thank all the stakeholders that participated and gave their input and we're happy to answer any questions that you have at this time i see no questions have there been any blue cards received there are no blue cards for this item i have a motion to approve the 22 2223 local control accountability plan l cap exhibit a somo pearson second williams trustee pearson made the motion trustee williams seconded the motion is there any discussion ms garcia please call for a vote trustee williams yes trustee rawlings yes trustee pearson yes trustee williamson yes motion passes 4-1 thank

032you we now move on to item 7.2 adoption of the 22-23 annual budget this is trustees this is a discussion action item i turn it over to mr dill thank you at the last meeting we presented the proposed 2223 annual budget uh also gave a presentation on that there have been no changes to the budget since uh the previous and other than a couple of my typos in the narrative uh but the dollars did not change uh so it is uh presented as uh approved and proposed at the last meeting trustees any questions any blue cards there are no blue cards may i have a motion to adopt the 22-23 annual budget exhibit a so moved williams second rollings trustee williams made the motion trustee rawlings seconded the motion any discussion mr pearson oh thank

033you this is for mr mr dill so please explain and clarify why the negative number for the 22-23 budget i just want to clarify this is we've had the time for questions this is discussion so was there so i have a concern okay i have a concern uh once again i hate to use the word deficit but it appears that way and i know there's some explanation for that how and we're still waiting for some things from sacramento uh to do that but i do need to say i am concerned about that okay all right i think we've had that uh mr dill has discussed that so um miss garcia please call for a vote trustee williams yes trustee rawlings yes trustee pearson no trustee williamson yes motion passes three to one thank you we

034now move to item 7.3 2021 summary of prague lcap summary of progress trustees this is an information discussion item i turned it over to dr nye i think dr churchill's going to start us but at this point in time we'd love to have uh director arius and obset join us as well as the elementary principals if you don't mind coming up carefully onto the stage thank you can i make a request um dr nye would you mind moving over a little bit i cannot see the screen there and this one's too difficult thank you i i can move the screen no no i can't no i can't move it it's too close to the edge all right thank you trustees and thank you principals for being here this evening um i'll just do a brief

035introduction while our elementary principles are coming up uh our leadership team is excited to share with you our annual summary of progress as in the past directors and principals will share in the presentation this year we've selected a couple of principles to participate and represent their peers um all of our principals are here this evening with the exception of nicole johnston principal at valley as she's in washington d.c accepting the national schools to watch award on behalf of her school in our district thanks to assistant principal konenko for being here in her place after each of the sections i think there are time for questions and answers next slide dr nye the uh hopefully in the next 45 minutes or so we'll we'll update our progress on the 2021 21 22 success indicators highlighting some

036positive student outcomes principals and directors are here to share stories from the field and we'll talk about our plans for moving forward uh hand it over to dry thank you again president williamson and trustees and dr churchill staff's pleased to present our summary of progress this is part of our continuous improvement cycle that we do every year and in june we bring to the board success indicators and our goals for the current school year i'd like to say that we're very pleased with the results that we're about to present to you tonight especially in light of a year like no other like we've had in the past i had this slide up last year as we presented summary progress and it's in there again as a matter of fact because it was a year like

037no other just like the previous year um we were faced with a number of different challenges and i do want to acknowledge all the hard work of our entire staff our site principals that are the leaders of their school sites thank you guys for everything that you do our teachers our other classified staff it was an incredibly challenging year in a lot of ways it was more challenging than the previous year i highlighted a few things there student and staff absences and as an example were incredibly challenging this year as we experience coveted spikes along with as we all know uh the frustration on shifting state requirements as well and so all of these folks that have to implement those state requirements are were increa it was incredibly frustrating this year but they navigated that

038with grace and skill and we appreciate their hard work i'd also like to recognize our parents and our students for an incredibly challenging year as well and while we saw shifting state requirements i know that that was equally frustrating on many of our parents many of our students and we're hopeful that this slide doesn't make it into the summary progress presentation next year so uh we will keep it in there as a matter of fact hopefully not so in regards to pupil outcomes our first goal i just like to highlight our success indicators we have three overarching goals and several success indicators that measure the success of those goals i'm not going to go through these other than to highlight that these are our success indicators for the year we have another slide on how

039we're doing with each of those success indicators so what we've done is we've bifurcated all of the success indicators so we have 10 in in this specific section goal one in regards to the first goal the first two goals relate to the star exams so these are internal assessments that we give three times a year in the fall winter and spring in the areas of reading and mathematics the first goal or the first two goals around math and english language arts measure the growth over the course of a year so they're measuring the same student growth from a fall baseline and then measuring anticipated growth that star anticipates that a typical student would meet as they go through the trajectory of the course of the year in both of those areas we grew but we

040didn't hit our anticipated target levels and i'll touch on that in a later slide i mean goal number two success indicators three and four we did hit both of those targets and this is also star exams and i equate that i think i've given the example in the past of a high jumper right so this is making sure that all students in our district can jump over that seven foot bar or that state proficiency bar doesn't matter where they start at the beginning of the year how many students are we going to get to jump over that bar so in this case we wanted two percent growth from where they were in the fall to where they ended up in the spring what percentage of students can jump over that bar we hit our targets

041in both of these areas we're very pleased to announce and so we hit over a two percent growth and i'll highlight those bands shortly the percentage of graduates meeting a to g requirements we don't have that data in yet we anticipate to bring that data back in september with our unreported data similar to what we do every year the percentage of students meet that are at least in one honors ap or advanced class in their high school career we did meet that goal of 80.4 percent the target was 79.9 in goal number five our success indicator number five we're still waiting on the results of the s back and so one of the things that will be nice this year is to see the alignment between our star exams our internal exams that we give

042and whether or not there's a correlation with s back exam so i know all the principals are eager to see that data teachers are eager to see that data as well and we'll we'll get those results back we they say in june possibly early july so we'll see we'll see what happens it seems that the state has gotten slower in giving us those results over the past time that we took the exams and then the last success indicator is in the area of college and career readiness and this is another dashboard metric that the state comes out with it's a it's a number of different things that come into the dashboard themselves sbac is one of them cte course completion is another thing and we'll get these results as well sometime in in this in

043the summer and then we'll bring those results back to you in the fall some other things that we do like to point out and those are graduation rates again those will come back in september el reclassification data as well we do have achieved data and smarty data and this is really literacy data that we use they're two programs that we use internally and we're pleased to say that we hit our targets in both of those areas just a quick reminder about star renaissance data and the assessments that we give i mentioned before we give these in the fall winter and spring pretty much to all grades 2nd through 12th in english language arts as well as math we we go up to algebra 2 as well as through grade 11 in regards to math and

044then our early literacy scores which i'll highlight a little bit there is for our pre-readers and that's primarily for students in kindergarten and first grade as i mentioned before there's two types of reports that we get out of the star exams those perfect percent proficient scores as well as that student growth percentile so these are percent proficient scores and they're broken up by grade span so you'll see at the elementary level for reading we grew three percent over our fall administration to our spring middle school grew two percent and elementary or high school grew four percent for an overall district total of a three percent growth in in reading in math we saw similar growth uh in math so two percent growth at the elementary level four percent growth at the middle school level and

045one percent growth at the high school level for a cumulative total of 2.5 percent so good growth when you look at our fall scores to our spring scores overall we saw more students meeting that proficiency target in the spring then we're in the fall so this is what we want to see and we're on a good trajectory that way one of the other nice things about star is it allows us to compare ourselves to state and national averages stars a large company that collects data for students on a national level so this is a little bit different than that proficiency level what what it's measuring here is it's measuring the percent of students that are in need of urgent intervention intervention or are targeted for intervention or or what they term as uh at proficiency

046level um so it's a little bit different than the state proficiency benchmark here the cut scores are calculated a little bit differently but you can see it takes a winter snapshot of 2020 2021 and then compares the growth from winter to winter of 2021 22 in these areas and you'll see at a state level and a nationwide level they saw declines in actual they didn't see any growth they actually saw two percent decline in these areas for reading in carlsbad we saw a three percent increase so that's a good sign as well as in math while we didn't see growth we also didn't see the declines that the state saw at a five percent decline rate and at a nationwide level at a two percent decline rate i'm also pleased to present some subgroup data

047we know that we have significant subgroups in our in our in our school district so we also like to measure how they're doing in relation to the proficiency levels so for english learner language learners we saw six percent growth for socioeconomically disadvantaged this is in reading we saw two percent growth and for our special education students we saw six percent growth i would like to highlight and just point out uh you know these are far below our averages as an all school district right and so part of our diversity equity and inclusion plan would be to take a look at some of these significant subgroups and figure out an action plan of how we'd address the needs to try to narrow that gap for these students these particular student groups so as we're going through

048collecting data we are looking at this data to try to address those needs same thing with math we did see good overall performance english language learners grew three percent social media can economically disadvantaged students grew one percent special education students grew three percent i mentioned early literacy before this is for your tk your early readers and we had uh two percent growth in proficiency over the course of fall the spring so the other growth report and this is a target that we did not hit was around that student growth percentile report and that measures where a student starts in the fall and star calculates the growth that that student should adhere to in the winter and the spring over the course or over the arc of the year based on an algorithm that they've created

049so the cut scores that they've created and they as you recall these are broken up into certain groups so that you have a high growth band you have a typical growth band and then you have a low growth band our goal was to try to increase two percent the students that were in high in typical growth bands we fell short in those areas in math and english language arts a couple things to remember about uh this this um this ranking number one our median growth percentages continue to be way higher than state and national averages so we're already starting at a higher place with our students fall to winter and fall to springs percentages in the area of math already were higher at every school site so when you think about that our students in

0502020 2021 were down here right and our students in 2021 22 started up here so we saw some growth last year and we actually hit our targets but in the next year we we started way up here for every school site so that's a good sign but we didn't see the growth targets that we wanted to hit over the course of the year the other thing that is noteworthy to just point out is with the growth bands one of the questions i asked was was there any adjustments due to covid you know did they adjust those bands at all and star's response to that was no so you know you it'll be interesting to see those national and those state trends as they relate to growth bands in this area you know did was that

051a national thing that everybody just didn't see the growth that they wanted to see as well as a state trend one area that i do think it's noting is that we do need to double down on our strategy specific to reading while we did see growth in math reading was one where it was flat and in some cases went down so i do think some of the interventions that we have in place sande system freckle curriculum that is targeted instructional strategies as well as some of our t3000 curriculum we're going to have to really double down when you think about math it's linear at times and so we're able to kind of address those needs when we see them if a student is struggling with multiplication you know we can go in and address that

052reading is a little bit more cyclical and it's a little bit harder to identify so we're going to have to definitely double down on those strategies so with that we have our elementary principals who have joined us today and i do want to thank principal cobb who's going to share a little bit about the innovation space that was created at many of our school sites but specifically at cali elementary and talk about some of the learning implications that that had for her school site and then we'll be happy to answer any questions that you have all right good evening trustees and dr churchill and cabinet thanks for having us tonight and for inviting me to speak on behalf of all of my colleagues thank you for letting us share our stories um an important part

053in learning is student engagement and at kelly we've been able to take our innovation lab and implement design thinking aligned with our grade level standards and we've seen a huge increase in student engagement through that all of our projects that are completed in our lab are tied to grade level standards whether that's reading or science or social studies or some connection so what they're reading and learning about in the classroom they're then designing something to go with that in our lab so it's all connected and i could talk to you for hours about design thinking but we have this video that i think is a better example so you can see it in action and when you see this video you're going to see examples of students who designed our new school garden that's coming

054as part of our construction they got to present to the architects that was a little added feature really awesome talk about an authentic audience we also have examples of students who design chairs based on a character's needs so really building in the empathy piece we had students making light finding solutions for better water filtration cleaning oil spills and designing alternate power solutions [Music] well it's like that car when you turn it on and off again it really helps right so [Music] uh [Music] oh [Applause] please [Music] [Applause] [Music] [Applause] there is much excitement in that lab every day so i know that the sound was a little bit muffled but can you talk about you know that student that was talking through the design thinking process it was fantastic to watch him think linearly to

055watch him the thought process of trying and retrying yeah that was um where they were designing a chair around they were designing a chair for a book character and so he was describing how they built it and then they weren't sure if it would work but they added cotton balls to make it more stable and i have a first grader using the word stable and stability it was kind of cool and then they just talked through about it didn't work so we tried something different and they tested it again and it worked i don't know if you heard that part but that's one of my favorite and it worked so we haven't the youngest of kids are kindergartners included that go in there and design and test and redesign it's really great all right so

056um i do believe that in uh the engagement in our innovation lab has led to greater engagement in the classroom because like i led with you know they're reading and learning about things that they're doing in the lab and so they're more engaged in that specific to our reading scores and we have shown growth over the last couple of years and just like every other school we use the district programs we use achieve 3000 and smarty ants and my on and freckle or using freckle we use the data from our star assessments as well i meet with grade levels two times a year and we identify students that could benefit from additional intervention and those that's how those groups are formed and then something that we started two years ago that has been i think

057a game changer is we do complete a school-wide screening um to work on phonics and fluency right if they can't read the words they can't understand what they're reading and so all of our students grades first through fifth are administered fluency and core phonics assessments and then we use that data to determine who's going to benefit from our sunday intervention um that is thank you district for purchasing us and purchasing that for us it's very helpful and then we have our classroom teachers and our intervention teachers who are able to provide targeted instruction based on that data and then we review that data and we move kids in and out of groups as they become more proficient in the areas that they're working in and i think that combined with the ongoing monitoring not only

058by teachers but we also have students monitoring their own progress and growth and whether that's achieved 3000 or smarty ants or whatever it is they have bar graphs either that they color or in their google classroom on their slideshows um i can't also speak enough about the extra teacher that we received the last couple years to be able to have smaller class sizes and um and or to provide intervention to our to our students i think that was also very very beneficial thank you very much and at this point time we're happy to open it up to other questions that you had i i do want to thank principal cobb for somewhat volunteering to present present today there's a little arm twisting as well but i know that uh many of our other principals have

059you know great stories to share as well we could have probably put all other you know eight of them up there and and similar stories but we wanted to for brevity and time's sake maybe keep it down to one for today but happy to answer any questions that you have at this time any questions mrs bronze was with the s back is there a way to monitor that growth over time it seems like we have the s back and then that then it goes into the next year and that we're not really monitoring that growth yeah the you know the s back what we can do is you know we can run some pivot tables where you're monitoring students that scored in the proficient level one year versus the next it's it's based on different

060standards so you're kind of comparing apples to oranges but you certainly can do some of that the the nice thing about the star is that you are getting data that's actionable in the year itself now the question is you know is there some alignment there and and do the teachers find it a valuable tool and so you know i think that this will be the first year where we're really getting to see whether or not there is alignment uh dr nye can you compare star data with san diego county and also like districts to carlsbad i'd have to reach out to them directly to see if they would give us that data disaggregated versus i don't know the answer to that yeah and just for the principles anyone can answer did you hear any concerns

061about the multiple assessments that occurred this year it looks like mr heinz has the microphone okay i was gonna say i don't know who's am i saying are you you did one thing i would say about it is it's it's a definitely a balancing act um obviously you know the more time that we're spending assessing that's time that we're taking away from from other things that we're doing in the classroom uh but at the same time especially when we're looking at computer adaptive tests much like the star test and and the s back is um you know we need to have multiple administrations to really get a sort of valid representation you know one of the things we saw at our site specifically is we actually saw in one of these areas a decline from

062the fall to the spring um and one of the things that you find when you're looking at a test like this is that in any given administration there are a number of variables that affect the scores in that administration and and so you can get some outliers sometimes positive and sometimes negative and so for us we had a very high sort of outlier uh in the in the fall which didn't sort of match the trend over the the two-year kind of period we've been administering the test and so when we compare that then from the fall of the spring the appearance is is a decline but when we look at it over time across all six administrations what we actually see is a pretty consistent trend uh positive trend and really over that two year

063period growth in the neighborhood of three to four percent um and so i think that that speaks to the importance of the multiple administration so that we can get more information and and then get a better understanding of what the trend is for our students over time and so that's kind of the trade-off i think the way we're doing it right now with three administrations in the year is really kind of a sweet spot um to give us the information we need in order to make kind of meaningful changes but also not have it take too much time out of instruction for our students could one of you talk about the elementary counselors and the role that maybe they played in the emotional and social issues that maybe some of your students have been experiencing

064um we share um mr nelson and i we share a counselor and she has been a game changer at our site she's extremely proactive not only does she do regular classroom lessons for every grade level she also then meets with small groups she meets with the kiddos ival every single day with me greeting the students when there was a need she did a fourth grade girls lunch bunch she also did a fifth grade girls lunch bunch um we also did a fourth grade boys lunch bunch and she is she is so innovative she is so engaging to kids very responsive very respectful she sends out surveys to the staff several times a year asking what would you like me to do and it's been so wonderful having her on campus and i i have to

065say she did all of this while battling cancer thank you uh and could could also one of you address in the national news we keep hearing about learning loss as you are looking at your students during because of the last two years uh coveted related are you seeing that what we're hearing about in the national news as far as your readers are they where they should be are you in other words could you just maybe address i i saw the numbers but could you just kind of give a sense of do you feel that your kids are like a year behind which is what we're often hearing mr debit i can see you want to say something um it's a very good question and i you know i can't really speak for my colleagues i

066think we would probably have differences of opinion i think that inevitably um the online learning hurt the subgroup of our at-risk kids the most i think our our teachers throughout our district are skilled high quality um and really worked hard to pro to provide the best uh online education possible and so i tend to think it impacted other districts throughout the united states more than carlsbad perhaps other sites within carlsbad maybe but i do think that um our kids are it just was not an optimal learning platform right and so uh but affected some subgroups more than others i tend to think though they got into bad habits and and that was probably um affected their social emotional they lack confidence they lacked uh study skills um if you it really had a strong relationship

067to the parents throughout our school district that were on it and good follow-through versus parents that weren't necessarily having proper support at home those kids fell through the cracks getting a year behind i probably uh i would think that some were but i also think that you know the quality of our school district is we had good catch-up programs and i think the teachers knew how to you know sort of put together a game plan to really um get them back on track quickly and then you know and and then the intervention pieces at all of our sites were implemented but that sort of goes for every other school year prior to covet and so you know i i just feel like the the quality of our teaching uh it's very strong and i'm you

068know i applaud my colleagues too they're they're solid thank you very much if there are no further questions we'll turn it back to dr nye thank you guys i appreciate all your hard work and at this point in time we'd like to invite up our middle school principals and we hope you all will stay for the rest of you for your colleagues don't leave so again we would like to thank our middle school principals for being here tonight and presenting for tonight is principal flowers from javier oaks middle school we asked her to talk a little bit about the program that they implemented there regarding response to intervention and using data to really drive instructional strategies and meet the needs of at-risk students at her school site so i'll turn it over to principal flowers

069thank you um president williamson dr churchill members of the board members of the cabinet and of course members of the public i'm rose flowers principal at aviarets middle school i'm joined by dr eckert principal of calavera hills middle school and assistant principal konesco of valley middle school to highlight the work of our carlsbad middle schools so last year as you all know we faced many challenges returning to full in-person instruction our schools of course set our priorities in the form of our school goals or our wigs but then at the school site we have to get down to the business of how to make it happen so at aom we rolled back to the basics we went to what we knew from our very first year of teacher school which is response to intervention so

070if you look at the slide you can see the triangle and that base of the triangle is first best instruction and as principal device just mentioned to us the quality of our teachers in carlsbad is phenomenal and so we prioritized with our teachers that they deliver that first best instruction solidly across the board to students and then use the data that they gathered from those uh wonderful assessments that we get to do and meet the needs and differentiate their instructions in the classroom before they take that next step on intervention so it's that differentiating instruction and to take a look at where they are so um [Music] we look at those continuously improving our instructional practice and having that quality curriculum delivered by the supported and developed staff as our first step in making making

071sure those pieces are in place so we use those formative assessments our universal screeners and then our differentiated instruction as you heard in slides earlier from dr nye achieve 3000 and freckle being used across the board at our schools so one of the things that we did at aom to really get behind reading is we did or get behind our goal of reading is to ensure that our achieve 3000 our reading goal was across all all instruction areas that means that all subject areas participated in ensuring that students were engaged in the achieve 3000 program and we did this systematically and it was double checked and triple checked in our leadership teams so that meant that um our pe teachers were making sure that their students were doing achieve 3 000 articles in the classroom

072with their pe classes that related to physical education but that students had to read these nonfiction pieces supported by their teachers and go through that process i can say as a parent of a middle school child at my school i achieved my my personal goal which was to hear my child say i hate achieve 3000 they make me do it all the time and we nailed it so um but then you go to that next step you've got that first best instruction and then you say okay well what about the kids who are not we are not catching with the first best instruction and that is with a solid sst process that's the student study team at aom at our other schools we have a student study team processes that are slightly different based upon

073the school's uh culture but at aom it's a campus-wide process with the administrator leading and teams are supporting our students so any student who goes beyond the need of what can be done in that first best instruction is brought to those grade level teams they go through the process of seeing what is the number one need that this child has what is the one intervention we are going to do with this student and we keep data and we track that data over the course of a five to six week period come back to the table and look at specifics surrounding that student did it did our intervention work or do we need to change it if the intervention worked is there another need that we need to next step through so intervene and track the

074progress so then we are able to look at at implementing those more intense interventions so as you step up the triangle it goes to yellow which is that sst process and getting the interventions still in the classroom and then go to that next step of do we need to do tutoring do we need to shift this student's schedule into a read or math 180 course do we need to look at sande which we have at the middle school level and possible options for those students but i don't want you to forget the behavior side of the triangle it's kind of like a pyramid it has multi-sites and the rti process happens in the behavior area with that same sort of tracking fabulously this year our advisory program got to expand with our counselors creating more

075and more lessons and our teachers delivering those lessons teacher-led um lessons and supporting our students um at each of the sites all of us all of us did the lessons and getting that first best instruction and really nailing it this year with first best instruction and social emotional learning and then continuing through the process i can say back in the day which was before covid which is what i'm calling it back in the day we didn't always deliver that first best instruction um as best as we well it wasn't first and best um at the um social emotional learning but one of the benefits of the process over the last couple of years is really getting that solid so um if you want to pop to the next slide so at aom we got to

076see some great results um we really got behind our goals this year and i know that no matter which instructor or which support person at our campus i said what are our goals this year they knew their goals and they knew their part in achieving those goals for both math and language arts and so we got to see some great positive responses you might have noticed um and i apologize pop back to the previous slide because i want to show one little thing that in this previous slide i highlighted two areas in purple teacher for that behavior intervention area and up in academics is differentiated instruction at aom we do surveys not just of our students but of our teachers too and we ask what supports do you need in professional development for the coming

077year and it didn't have to be principal pointed out the teachers knew what they needed and those were the two areas they wanted strength more growth in they want to know more about how to lead solid sel lessons even if they're written by a counseling department how do they lead them better and they want to know more about how to differentiate their instructions so the teachers organically knew i need to do more in my first best instruction and so when you see the goals at aom next year those will be part of our lag measures in ensuring that we're doing the part of developing our folks appropriately thank you all right thank you very much principal flowers at this point in time i'm going to open it up to any questions that the trustees might

078have any questions ms williams so mrs flowers for the intervention in terms of the ssd process were there more than one instruct teacher definitely so the grade level and gets together um and our sst working teams and and we have three classrooms assigned a sixth grade seventh grade and eighth grade classrooms after school all the sixth grade teachers are in one seventh grade in the next eighth grade but they're all in closely adjoining classrooms so our counselors and support personnel from special education myself and the assistant principal can go in and lend more input as they're doing the discussions about the students so if you have a student sally smith who is being talked about in that sixth grade group you have sally's six teachers but you also have the rest of the team pushing

079input in might be some special educators or just another teacher who doesn't have sally but who can give input and like oh i've had some a situation like that have you tried this yet and and generating the uh interventions from the knowledge that we have in our building i'm sure so when did you implement this pre-covet or yes so the sst process has been going on well probably much longer than me but certainly we strengthened it at aom uh about four years ago and continued the process then what was the increase of one week they went back to the classroom last year i'm sorry i'm not sure the question from 2021 to 20 21 and 22 this year the increase being the number of students that were engaged in that so i can tell you

080that almost exactly prior to back in the day we had about 150 students that we monitored not just in the sst process so let me pull it back because those are our students of any extraordinary need that we track so students in special education 504s discipline attendance issue we're running about 125 to 150 students that we want that the admin and counseling team monitored weekly we're at about 215 students now so it has gone up and i would say most of those students are students in the sst process so our teachers are recognizing that students have more need remember it's not just academic could behavior could be attendance any of the um sides of the pyramid have more need and getting it addressed um the neat thing is to watch the magic of those meetings

081and have them complete a cycle with a student and say i think he's okay i think we're good we'll just we'll back off on the interventions and just monitor and and it is really neat to see mr pearson for any of the uh middle school principals any of them i like to hear how this year on career and work exploration went this year and what you did different from the previous year which was both yours are pretty unique but you wouldn't mind commenting about that yeah oh is this one i don't think so all right i think appreciate the question uh yeah so um we did quite a lot this year i was actually pretty impressed with as you know there were some barriers to getting people on campus there were some barriers to getting

082our students off campus we saw some uh you know we we were dealing with the uh covered regulations in our school district but also uh businesses uh had some concerns about bringing students on campus on their i'm sorry on their in their you know on their campuses at their businesses uh and even with this uh i've just i just want to start by saying i'm so impressed by the number of uh visitors that we were able to bring to our schools this year uh the presentations that our students were able to make just recently at the city council uh to be able to uh get to the beckman center for conservation research uh to do a lot of the the types of field trips that are back in the day as ms flowers has said

083uh it felt um you know like getting back to to some of the the beautiful things that we had to put on pause you know during last year and the year before uh so the first part of your question is a lot of what we had been doing and we and the benefit of being able to get students out into the public mentorships with people that are outside of our school bringing and bringing them in or letting the students go to them those started to come back which was like brought tears to my eyes to see some of those and hear the students talk about that but above and beyond that um at calavera we were able to pilot along with magnolia the use of thrively and the one thing that that did for us

084in our advisory classes is it allowed students to take interest surveys uh and uh and strengths assessment to start thinking about uh you know where a lot of that career stuff begins with who am i what am what am i into what might i want to explore more uh what am i not into and and what would i like you know that's some of the neat things about our electives as well as you could you can really i like to say middle school is the last of the uh the low stakes environments before we go we go beyond middle schools it's a great opportunity for them to be able to play and say glad i did a semester of that glad i don't have to do another semester of that right and or i did

085a semester that and i want more uh and so between thrively which was really neat and we're still kind of playing around with what this can look like because it doesn't have to be thriving it's an outside company it can be something else but the ability for students to be able to have conversations about their strengths and think about the alignment uh that that is happening there's a lot of work happening with socal that's the city that's the uh the chambers doing that work that we're able to play with some of that partner with a lot of businesses and the one thing that the last thing i'll say that is really neat is there's it's really neat to see how many businesses and how many groups in carlsbad care about this too and it really

086drives like why we're here and what we're doing to be able to tie the work of school to the work of what may be and so that you know that's what i'd say a lot of really fun stuff and more to come thank you any other further questions okay thank you so much dr nye thank you again and we appreciate you at this time i'd like to invite up our high school folks so just like our two previous presenters dr brockett jumped at the opportunity to present for carlsbad high school uh when it relates to some of the engaging cte programs that are happening at chs and then i'm sure i have questions for principal schumeiler as well as principal espinoza so lots of good things happen in our high schools as well excellent uh

087thank you trustees and dr churchill and uh directors for having us here this evening it is always a pleasure actually to talk about carlsbad high school so i'm happy to do so uh and and happy to be joined by principal schuyler and principal espinosa who who actually should have been up here for the entirety of the presentation uh since he is our only k-12 uh principal but i'm glad he joined us because we are the loneliest group up here as well so um yeah i did want to talk a little bit and the slide that you see up there which you really can't see so i'll try to talk about it a little bit and bring to life uh is our is our cte our career uh pathways uh slide that i'm sure you've seen

088many times that shows really our pathways uh not just at carlsbad high school but at sage creek at the middle schools across the district so it demonstrates all of those and one of the things the reason i wanted to share that and i'll try to bring some stories to life here about what some of those different programs represent but one of the things that we really have tried to do is to uh is to communicate better make students and families more aware of the pathways that are available to students this year as i know you're aware we we hosted the first middle and high school recruitment and exposition uh the choose your path showcase over at carlsbad high school but it was represented from schools you know from all the secondary schools across the district

089there students had a chance to come in uh see what was going on it was one of those types of events where we kind of crossed our fingers to see you know how many students and families would be interested in that and it was a great turnout it turned out very well i know from the high school level it gave our incoming students a chance to take a look at some of the programs that are going on for our middle school students a chance to see the continuation of some of those programs and i do want to give a shout out to director arius and to our k-12 pathway coordinator uh nicole morsch who were really instrumental in helping that happen um as we look ahead we're going to continue to communicate and share with

090our families and our community more about the programs that are available um i have a copy here which i i promised to director arius i wouldn't share i wouldn't actually hand out to anybody because it's just still in the revision process but it's our uh it's the the uh career pathways and cte handbook uh that will be coming out next year uh which really provides a great background on what these programs are all about which programs are available at the different schools um and some of the pathways you know some of the things that that students and families can be thinking about and planning for the future so um when we talk about uh career pathways we talk about college and career readiness um and i thought it was i would start with kind of

091that that end game of where we go with students because we don't often get a chance to have a really clear snapshot of what that college and career looks like for students when they leave but i wanted to highlight a few students four actually uh recent two recent college grads uh and and two recent high school grads from carlsbad high school involved in the broadcasting program in particular um it and and obviously the broadcasting program has been known for you know its excellence for many many years um but you know we have students uh two students from the class of 2018 at chs who just graduated from college these are six-year broadcasting pathway completers from aviar oaks middle school two years and then to carlsbad high school connor hannon one of them who just graduated

092from syracuse university one of the top uh one of the top broadcasting schools in the country and connor has a job with cnn last i heard they weren't sure if he was going to be placed in atlanta or new york to work for them but he's going to be working with a team that will be reporting directly to the president of cnn payton headley was another outstanding broadcasting student she graduate also 2018 again six-year pathway student she went to missouri which is another one of the top broadcasting schools in the nation worked throughout her time in college at the local nbc affiliate in uh in columbia missouri and now has a job with the affiliate in kansas city which is a top 40 market in the country so just amazing two additional students uh jj

093miser who was a 2021 grad and holden cisco who is a 2022 grad just graduated from us those two gentlemen earned a nomination for best uh editor nomination at the cannes film festival uh this past year um for a film called the tattooed trucks of nepal and we're not talking about like that they got coffee for the editors or that they you know were get pulling the right color m ms out or whatever these two were were the editors on this movie uh on this documentary that won multiple awards and again you know as mr green put it you know being nominated cannes film festival is kind of a big deal in the film world so um this is a kid like i say holden who's a current student jj started this project as a

094student at carlsbad high school so really getting those students ready for you know that college and career and beyond is fantastic a couple other highlights uh virtual enterprise continues to provide real world business experience um we've brought in the you know obviously the marketing class and the art and business class i want to highlight with the marketing class the work that's been done in collaboration with cef jennifer monroe from cef has been on campus you know to mr ecker's point we've been able to find you know get people on campus she's been there on a weekly basis um helping students gain real world experience and the students are actually producing marketing materials for the education foundation so really fantastic there and then continuing we look ahead to grow and expand in a variety of areas

095we're working on refining our wood shop program to really be focused on building and construction trades by bringing in some new curriculum from the building industry technology academy so we'll be working on that over the summer in preparation for next year we have ongoing collaboration and conversation between theater and construction for set building fashion for costume design we'll be expanding our engineering design pathway next year to have two miracosta dual enrolled courses back to back we were only able to staff one this year but we've been able to get ahead of the game now and find staffing for two so expanded opportunity for students there our film academy has bounced back like many of our programs saw a drop in enrollment numbers over during the pandemic next year's numbers have returned back to pre-pandemic levels

096and we're in discussions about ways to expand the film academy from a two or three year program to a four-year pathway program so students would be able to come in right away as ninth graders at carlsbad high school and jump in there at sage creek i will i will share a little bit here from sage creek also looking to expand a computer science pathway shifting really to a greater emphasis on robotics and drones and bringing in those industry professionals from those areas to benefit and then also at sage creek they're really working on expanding their digital photography pathway eventually hopefully to include the ap studio art component which would really give students that run up through the digital photo and into the into the ap course so you know just a couple of of you

097know nailing down some specific highlights here um you know when we look at enrollment in in career pathway classes at carlsbad high school we had 822 students enrolled in those variety of cte pathways plus film academy this year we have 19 articulated or dual enrolled courses so when we're talking about those numbers that that were referenced by dr nye and success indicator four under goal one there about you know those opportunities for students to take community college level classes and do so on our campuses we've been expanding in that area i will say that some of those are not specifically pathway courses for example our counseling 100 courses is a standalone but it is a dual enrolled opportunity for our students our teachers have been really working hard to bring in work-based uh learning opportunities

098uh and to collaborate with industry partners one way that we've done that uh to work around some of the challenges over the past couple years is through the nepas platform which has allowed us to have virtual contact with industry partners uh some of those uh you know in in in our [Music] business pathway for example have included uh accounting mentors from group delta consultants and profit resources marketing with sean rose marin from pure storage and they've collaborated with tri-city medical center as well to discuss the importance of mentorship in business so you know really great things going on across the board and all those pathways i will say you know as we look ahead again i mentioned the continuing to make families and students aware of the pathways in addition to focusing our work around

099getting uh you know pathway completers successfully through that is a key indicator for that college and career indicator from the state and we're doing some things to really um one it helps students dig deeper into those course you know subject areas but also you know through our advising course selection and scheduling processes we can refine those in ways that help students to to plan ahead and for us to make sure that we're getting them in the right classes to to complete those pathways um i i would be happy i know that the the trustees also appreciate hearing challenges i would be i would be happy to share with you tonight our pathway completer numbers um however that is one challenge that we are having right now uh as recently as today as we were working

100on that this morning um for some reason i can go in and see an individual student and they're marked and then when we try to pull a report or a query that gives us that number it tells us that we have none which is not true we have we have many we just don't know how many because we can't pull the number right now so we're working on that and uh and i'm sure we'll have an opportunity to report uh further data on that down the road thank you very much dr rocket at this point in time we're happy to open it up to questions any questions okay if neither of you speak up we're going to go on for each of the high schools what's your highest um how many students are what's the

101highest number of students and or i guess the highest cte or pathway that's the most popular one that's a great question i i uh for us i want to say off the top of my head digital photography is probably the the most popular uh the most competitive because we're limited is our broadcasting and for us i would say it's a split between engineering and biomedical science as brian said we're really trying to promote um interest in digital photography and computer science as well but um you know engineering and biomed science have been kind of off star walks for a while now and so um those are the ones that students really look for when they they think about sage creek mr pearson two-part question for all the uh for all the principals or one of

102the principals who hasn't spoken [Laughter] perhaps so as i understand every ninth grader claims a or selects a career path is that still in place or is that changed that is not necessarily the case at carlsbad high school i let jesse speak for sage greek but um but no a student obviously again part of what we want to do is to provide for them you know an understanding of what the options are for them but a student is not necessarily required to pick a a career pathway per se uh they might pick a variety of electives um whether it be a you know a visual performing art class um some of which are are you know we classify as pathways because they've done the work to build out those quality components around the pathway some

103of which are not they might select another class like an avid class for example it might be a student who needs a directed studies class for special education support so yeah not every student goes into a specific career pathway i oh i'm sorry i would just add every student does though take career interest inventories and we have implemented that carlsbad high school has advisory class now as well as sage so they do have lessons where each of them will take the interest inventories and reflect on that through their advisory and naviance as well so it helps to at least start those conversations as they enter high school the second part is i don't i know in the past we've had students graduate from any one of our schools and they've actually gotten work and we

104have some you know some kids who are doing coding for companies and things like that do you have any examples any three of you have any examples of anywhere seniors who may have got this summer already got work i i honestly don't off the top of my head although i i agree anecdotally i i know that we do have them out there i i do think you know the the example i shared about uh holden and jj um you know that was a that was work that they that was paid work that they did on that uh documentary film and uh and i know that both of them are continuing to do work in that realm uh but i don't i don't have the specifics about what they're doing right now i don't know yeah

105i would i would echo uh dr bart's sentiment on that i don't have any specific date on that but i can share anecdotally and speaking with students and families um most recently a graduate from last year came up and expressed how thankful they were to have had the rigor of instruction and quality of instruction at sage creek high school specifically in the engineering classes because quote he felt like college was really easy for him at this point and so i think that speaks a little bit to not so much to the work that they're getting but being prepared to go into the world of work i don't have a specific example of that i mean this year we the most exciting thing i had with my student who's going to get into the nuclear program

106with the united states navy you have to score in the top of one percent in order to be considered for this and uh kellen is going to be shipping out here in less than a month and about a year and a half from now he'll be traveling the world in a nuclear sub dr nye all right i'd like to thank the high school principals and thank you for all your time and just quickly i i do want to just wrap up goal number one uh as far as looking forward to action steps um i'm not going to highlight all these but just to say that we are having conversations we plan on meeting with our principals actually tomorrow here at sage creek high school where we'll be planning the welcome back message for teachers and

107some of the goals around specific areas moving forward for next year so with that i'm going to turn it over to director arius who's going to cover goal number two and we'll go from there thank you very much so for goal number two we had three success indicators that dealt with professional development a diversity equity and inclusion plan and also safe at school next slide [Music] so we did meet our first success indicator to provide professional development and training regarding our teaching and learning and we had 97 percent of our teachers rank the professional development as relevant to their teaching and learning our second success indicator was to create a comprehensive diversity equity and inclusion plan with the three-year progress monitoring matrix this is currently under development and we will be presenting this plan in

108september indicator 3 is to increase the percentage of respondents who feel safe at school by 2 for students and to remain at 85 or higher for parents and we met both of these goals for the students and the parents our professional development offered this year really centered around the themes of reconnecting and re-engaging students and staff as they return to school reflecting and responding to students academic and social emotional needs and reimagining and reconstructing our instructional practices and we resumed our district-wide grade level meetings and facilitator meetings at elementary and our subject area leadership team meetings at the secondary level we discussed interventions assessments instruction and really had that chance to collaborate around any things that they were seeing and there were additional collaboration meetings with math science and english language arts regarding essential learning

109outcomes and progress monitoring so going back and reflecting if there was seeing something that students might have missed over the past two years and then figuring out a way to weave that in our action steps for next school year include continuing to offer professional development aligned to our district initiatives and this will also include increasing our number of online eludao i'm continuing collaboration meetings between our subject areas and grade levels and we will continue to implement the diversity equity and inclusion plan and we will continue our science textbook adoption process at elementary middle and high school as well as finally completing our english language arts curriculum development work that we were doing with open educational resources thank you all right and now i'd like to introduce director obzid who's going to cover goal number three

110all right thank you so we have three success indicators in this goal as well so looking at the parent university looking at our graduate profile as well as increasing the frequency of check-ins that we have with our students um and as you can see we've met all three of those as well so the first one was the responding the parents responding that the workshops that were provided through parent university were relevant and then the next one was the the students performance not performance but responses on the sel survey and so increasing two percent from fall to spring and you can see we met that and then we completed four different check-in pulses with that new tool the kelvin program so some of the types of parent university um activities that we did um one of

111the things that we tried to do with parent university this year is kind of reach out more to the community and kind of collaborate with them to offer different things um we had numerous um activities somewhere in person some were um virtual we included the the yes uh the youth enrichment services as part of parent university since there's so many community representatives there and invited our parents there so they looked at and were able to hear some of the resources that were available to them um one of the really popular ones was e-bike safety as we've heard you know there's a lot of issues with that but um so parents were definitely attending that because it was definitely something that was relevant to them um and then some of the other things that are listed

112there some of our principals have talked about them some are repeat workshops that we've done over the the past few years so then some of the social emotional learning activities that we've done again i think you've heard some of our principals kind of mention that we've had the advisory lessons at the middle school in high school our elementary counselors also did lessons classroom lessons for all of the different grade levels we continued with our harmony lessons that we've been using that program for the last few years in elementary just different forms of check-ins again that reconnecting that connecting with students so different things that were happening at all of the different levels to really just connect with students and see how they were doing and provide supports and interventions as needed student teachers kind of

113embedding some of those activities into their lessons counselors using the data from kelvin and other things to kind of tailor the the needs of the classroom presentations next slide um this is just sort of a glimpse of like our last kelvin pulse that we did um end of may into into june um just the elementary one kind of how it shows where kids were responding on these questions and we do have like all of the data linked there we'll take a look at the questions and possibly revise some of them for next year but really kind of again administer administer them four times a year and as i mentioned our principals and our counselors can also look at this data at a school level and then they can make some changes add lessons at advisory

114lessons or classroom lessons or do something at their school to address any area that may have you know risen to the top as as a concern so looking ahead to some of the things that we've done again i think you you've heard a lot of them from what the principals have mentioned but really just kind of continuing with some of our classes that are offered um sort of like our pals program that's peer mentoring continuing with the parent university offerings based on the interest and topics that parents request really just continue with that social emotional learning curriculum at all levels continuing with our elementary counselors um really implementing that whole multi-tiered system of support for academics and social emotional behavior all of those areas um continuing with that strategic plan for college and career i'm

115adding a tosa to that position that adding that position to help implement the strategies that are listed in that plan so just really quickly as a reminder we do have three strategic plans that kind of align with our lcap plans and this is just to give you an update on where we are with those we plan on bringing an update in july regarding our tech plan technology plan our career pathway plan sometime in october november and our diversity equity and inclusion plan uh sometime in september so as a running scorecard this is kind of where we're at as of now to date as i mentioned before we will get a lot of data over the summer and then we'll we'll update this and bring this back to the board in september but it gives you

116by a goal and success indicator where we are and and we're pleased by the overall results i think academically for our students the strives that they made and that again is by the work of our hard work of our teachers as well as our site administrators and our support staff at all our school sites one of the other things that we're required to do by law the state of california is giving an update on our state dashboard metrics and so as you recall the state dashboard is released when the sbac results come out so we won't get that dashboard released probably until the fall of next year but one of the things we're required to do is bring you our local metrics and populate that dashboard through our local metrics i'm pleased to present that

117we've met all of our local metrics and we'll post this slide deck so you can see exactly the tools that we use from the state their state provided rubrics and and surveys that we use to um ascertain whether or not we've met all of these things so i'm not going to go through those with you here and i am going to jump down to the last slide which i think is any questions i see no questions no questions so we'll just um yes uh for the kelvin survey do you modify the the questions and the only reason i'm asking because i know we're it hasn't as a success indicator so are we are we monitoring apples to apples or are we modifying so this year we didn't necessarily modify the survey too much it's a

118little bit different survey at the elementary level than it is at the secondary level but we are going to go in and maybe take a deeper dive as to the results um and and try to figure out you know why students responded the way they did so that could lead to additional questions by the sites that made me think um will you also be monitoring participation as far as the how people or how students participated yes yes i saw that you had a mental health therapist at middle and high schools can you just share a little bit about the frequency certification and licensing and we have a contract with wellness together who provides licensed mental health therapists and so they come on to our sites and they will the students get referred through our counselors

119or our counselors will first meet with the student and determine if their need is at the level where they need that level of support and then those therapists either will meet with that student one-on-one or they will um do some group work with students depending on what the need is as well and so it's uh we've heard very positive feedback from from you know the work that they've done the students usually are seen for a period of a few weeks and then um exited out then the therapist determines if more resources are needed for that student or if they feel like they're ready to um just a follow-up are are the parents involved yes so the parent approval is is received before they meet with them um trustees are there any is there any discussion

120great work team i would just like to just for a second from the bottom of my heart and i know that my fellow board members feel the same way to thank the principals we think you're fabulous it was a it was a rough year in for for certain periods of time and we so appreciate you were really on the front line and we maybe have been getting the emails but you saw some of the really um struggles in person and we so appreciate all the time the emotional energy the the strength that you provided to your community to your staff um i i'm i think that it was such a growing year and a learning year for all of us and we really truly truly um on behalf of all of us totally appreciate and

121just cannot thank you enough for all the sacrifices all the all the love that you showed under really challenging circumstances so thank you so much we truly appreciate what you what you do for that for our students and our staff we now will move on to item 7.4 approval compensation increase for management confidential and unrepresented groups this is a discussion action item mr grove who's making equip dash yes thank you on may 16th the district entered into a tentative agreement with our certificated bargaining unit which was subsequently ratified by the board and yesterday we entered into a tentative agreement with our classified bargaining unit which will come to the board in july both of which include a three percent salary increase effective july 1st of 2021 this item provides the same increase for the rest

122of our employees which includes our management confidential and unrepresented groups with the exception of executive cabinet as we serve under individual employment agreements any questions um have any blue cards been received there are no blue cards for this item okay i have a motion to approve a three percent salary increase for management confidential and unrepresented groups effective july 1st 2021 consistent with that already provided to certificated staff so moved rawlings second williams trustee rawlings made the motion trustee williams seconded the motion is there any discussion uh garcia please call for a vote trustee williams yes trustee rawlings yes trustee pearson yes trustee williamson yes motion passes four to zero thank you um it's it's 7 51 and we're going to take a about a 12 to 13 minute recess and we're go and we're going

123to go really quickly over to outside this this door because ms williams has to leave really quickly and we want to get a group photo and then there's some refreshments for those of you who are here so please join us quickly so she can be part of this group you okay it is now 8 13 p.m and we are back in session we will move on to item 7.5 universal pre-kindergarten upk plan trustees this is an information discussion item i'll now turn it over to dr nye thank you president williamson trustees and dr churchill the state of california requires that before june 30 2022 staff present to the board and the public a pre-kindergarten plan the plan includes a timeline of implementation along with projected enrollment staffing facility needs as age requirements expand the intent

124of the grant is to expand access for families for pre-kindergarten activities over the next several years and i'm pleased to present director obzit who will walk us through a few slides thank you so as was mentioned um we are presenting the tk plan or the upk plan so california's vision for early childhood um is sort of this pk through third grade alignment so that starting in preschool and going all the way through third grade there's this alignment using developmentally appropriate strategies and and practices so that students are prepared for um learning in the following years um so looking at sort of this graphic um that's up there p3 is that preschool all the way through third grade upk which is what this plan is is sort of part of that so that's really that universal

125access for all students making sure that they have that opportunity to attend um a high quality program the year before kindergarten and tk is sort of a portion of that so the upk includes tk it includes head start programs private preschools different options that are out there um really our program is focused on the tk component of that so in this the plan requirements are we have to develop that plan i'm really describing like what our program looks like how we're going to offer a full day of programming for students the year before kindergarten based on family needs so our tk program is a portion of that it's a three hour 20 minute program but then using the expanded learning opportunity grant which you'll hear about next as well as um offering different options for

126families in the past families that may have qualified for head start for example could have had to choose they had to go to head start or they had to go to tk and now the way that the program is designed in the state is they could actually go to both they could go to our tk program in the morning and then go to a head start program or a private preschool they could stay home it's based on what families need and so we will offer that after school or before after school based on on tk through our elop or before and after school program through cef um one of the other requirements is as we are doing right now just presenting the the plan that we've developed for consideration to the board um we will

127be using the information that's in that plan to report to the california department of education they just sent that little announcement today that the data is all going to be due at the end of august so we collected just some information about how we're implementing it and we'll have to report out to them and then we're going to obviously have to keep looking at this plan we know enrollment changes we know families needs change um so we will definitely be constantly reviewing and looking at this over the next several years so this is just the implementation timeline so current year tk eligibility is for students that turn 5 between september 2nd and then december 2nd so rolling out next year already that expands to february so a couple more months that we've added in there

128and then every year it gradually adds a couple of months until by 25 26 when it's fully implemented it'll be all students that are four years old so we're essentially offering tk for four-year-olds so it kind of switches into that more of a preschool type program more aligned with that's a very different group of students than we're currently serving the staffing ratios are also different so starting next year we have a 1 to 12 staffing ratio it what we are doing is actually adding instructional assistance to the classroom so there'll be a classroom teacher as well as the instructional assistant we are also offering a morning and afternoon program just because of facility space but then that also allows that afternoon teacher to support in the morning class for a portion like during instructional time

129as well as that morning teacher to support the afternoon so at certain times during the day they'll actually be three adults to the 24 students and then there's additional credentialing requirements that kick in as well for teachers just making sure that they either have those early childhood units or that they have that experience working with young learners so our planning process the the template um that the california department of education released was released like late uh december so we've all been diving into this gone to lots of webinars and workshops and and different trainings on that and what we did is after diving into that reading through all of that is create a different team so we created a facilities team um to really look at those facilities needs over the next several years a

130staffing team to look at those requests credentialing requirements as well as adding that instructional assistant position and then also the program design team which kind of was the bulk of it so we met with those teams throughout the the past few months to really just kind of look at each of those questions that are in the plan the template had recommended questions and as well as like the required ones that's that data that we have to report to cde so the recommended ones are really just kind of getting us to think about what our program would look like and then again we also collected information like through our ocap process through our tk roundup through surveys we have a tk questionnaire that's on the website where parents can just submit a question and we respond

131to that so gathering input about based on you know what those families needs are working with our teachers working with our staff and really designing that that program plan so these are the sections of the the plan um it just covers all of these different focus areas self-certification saying that we are definitely creating a plan and taking it to our board of trustees we looked at projected enrollment and those needs assessment so kind of using those numbers of you know what we think our enrollment will be and then looking at the facilities needs the staffing needs all of those over the next several years and then really just kind of addressing those questions so what we've created is the plan for your we're happy to answer any questions how much capacity do we have how

132much capacity will how many students will we be able to have so i think that when we are fully funded based on current projections right now we would have about 400 tk students um we have about 600 uh kindergarten students so not quite sure you know if that number will go up um or if just you know families of four-year-olds don't elect to to send their students to tk so that's one of the reasons we're going to need to constantly keep going back to that plan is not sure why that's 200 students less than what kindergarten had we fear there should be as many four-year-olds as there are five-year-olds but we'll see what's our capacity what's what's high you know how far can we go i mean how many students can we have um we

133can have as many as so we're required to any family that wants to to enter tk we have to accept them into tk it's one of the programs that is required um just like kindergarten so families that are interested they want to to have them so do we have the facilities to house them i think is the question for right now yes we are still looking at the facilities needs as we go on okay i think any other questions any discussion okay because this is not action right this information is discussion right information okay all right um thank you very much discussion oh i thought discussion yes yes thank you yes um i think it's fabulous that we are having a tk program in fact i'm just wondering are surrounding districts all going to be

134doing tk as well okay well there's basically districts to the south of us theoretically right um i i just think in terms of you know seeing some of the data on kids that do go through tk programs and how well they're prepared for organized educate public education and how much farther ahead they are so i think it's just wonderful that we're doing that okay thank you we'll now move on to um item 7.6 expanded learning opportunity program elo-p plan trustees this is discussion action item dr knight thank you president williamson trustees i need to uncast and recast give me one moment there we go in 2021-22 state budget established the expanded learning opportunities program which is different than the expanded learning opportunity grant go figure requiring districts to offer a comprehensive after school and intersessional

135expanded learning opportunity districts must offer an expanded learning opportunity to all tk through sixth grade students which is classroom based for specifically for unduplicated students so the plan that we're presenting tonight which is a discussion action item describes how we will continue to partner with carlsbad educational foundation to expand before and after school services for students in the kids care program for grades tk through six so i'll turn it over to director obzid who'll walk you through the plan and we're happy to answer questions at the end all right so as mentioned last summer the state passed a lot of different bills and legislation this was one of them so it's expanding those programs that are offered before after school as well as during off times so it could be our holidays it could be

136summer it could be saturdays it could be any of those times so it's really targeted specifically for unduplicated pupils um it will be ongoing funding um and it really is intended to be sort of this comprehensive program so if we have um for example we have the aces program it'll combine with that at our uh bv and and jefferson will also use it in conjunction with um our cef kids care program to to offer the the services so the interesting thing about this one is you have to offer it so let all of the unduplicated families know that it is available for tk through 6th grade students it's also embedded in the upk plan that you just heard so it you know definitely is has some teeth to it here that the state really wants

137us to implement this and then it says you have to provide access to 50 so everybody's been a little confused about what do you mean by offer what do you mean by provide access so offer is really just letting everybody know that we do have that program and then um what the way that we're implementing it is we will ask families to opt in if they're interested in in um participating in this program and then placing them into the kids care programs that are there you heard laura pitt sort of mentioned that earlier about the program expanding that's because of this it does require nine hours of programming it includes you know the instructional day so for tk three hours and 20 minutes is that instructional day and then all of the additional time would

138be through expanded learning for our first through sixth grade students their instructional day is a little bit longer so it would just add those hours at the end of the day so total nine hours the intersession has to be nine hours as well um so you know again laura pitts and i have been having those conversations about you know they offer holiday care they offer break um care during like winter break during spring break as well as their summer camps that they're running right now and so that would be that way of getting those 30 intercession days so this one the state actually created a template that we are required by edco to use that template um so that's what we have put our plan together in um it's really just describing the activities we

139worked collaboratively with laura pitts over at cef to develop that plan it's based on the california standards for expanded learning so they have standards that are specific to before and after school programs um addressing um it's actually 12 different areas but the one area is really specific to asus and so that's why there's only 11 components in the in the plan um this plan has to really be you know sort of created developed reviewed updated um every three years um and it is an action item so it does have to be approved and then posted on our district's website before we can start that program so we've included the template there and we're happy to answer any questions any questions kathy or mrs rollinson then mr pierce okay thank you um excuse me um can

140you um tell me how it's going to work as far as employees i'm assuming they're the individuals be employees of the foundation and then we will just provide monthly dollars to the foundation is that correct and then we have to account for that with the state is that accurate yeah so that that is accurate it's how we run our aces program right now so we contract with we have an mou with um the cef to run that they invoice us every month and it you know based on they have requirements of how the students get enrolled and all of that so we're developing that mou right now we'll bring that back to the board um later once that's finalized but it will be the the same way so sort of a pass through so the

141money comes to us and then it goes to them um you know and then they have to implement the plan based on on the criteria that are in here i was thinking about as you begin more and more development of our dei plan will this be part of looking at how to improve academic performance for perhaps subgroups as well will to be part of that in the conversation about this plan i mean certainly that it's targeted for unduplicated students so it's targeted for that population of student this plan so yes it would indirectly help those students and then my follow-up would be that you can actually see by metrics or measurement that this plan this program will have an impact on their performance academic at least yeah i would imagine there will be some metrics

142given the state knowing the state that we will be required to uh report on as it regards to student achievement great thank you this is the time for public comment are there any blue cards we do not have any blue cards for this item may i have a motion to approve the elop plan exhibit a so mood rolling second pearson trustee rawlings made the motion trustee pearson seconded the motion any discussion would you please call for a vote trustee rawlings yes trustee pearson yes trustee williamson yes motion passes 3-0 thank you we now move on to item 7.7 resolution number 42 2122. trustees this is this is a discussion action item mr dill thank you and i do have some additional information uh as a follow-on to our earlier discussion so we do believe that

143there will be an escrow account that will be required with the lease lease back agreement uh for north county academy and so at the time that the builder requires us to deposit into the s into the escrow we will treat that like an invoice we will we will provide that to nixie and require them to fund the escrow at that time so i hope that that answers the question that uh that nixie dollars will be in that escrow account and that we will not be taking nearly three million of our dollars first and letting it sit there uh for over a period of time we'll make that clear to nixie that this is what's going to happen and insist upon them funding that account uh at that time are there any further questions ms rollins

144just to be clear then that would be implied within the mou since it refers to the lease leaseback so the way that the mou is written is that you know at any point that we present uh invoices to nixie they shall pay and so what we will do is say that will include the the pre-funding of the escrow account so um and and so i will i will communicate directly with the executive director of nixie uh so that they can plan on making that deposit at the inception of the program assuming they secure all the funding they get the approval to sign the mou and then everything goes into motion at this point and you know again as a reiteration to the board that um we're asking for authorization to execute these agreements with the

145builder but we are holding off until nixie um assures us that they do have all the funding and we'll sign the mou any further questions uh any have any blue cards been received we have not received any blue codes may i have a motion to approve resolution number 42 2122 authorizing the final guaranteed maximum price execution and delivery of a site lease sublease construction services agreement and other acts related to the district's north county academy modernization project exhibit a in the amount of 2 million nine hundred thirty three thousand three hundred and nineteen dollars to be paid to cw driver companies and reimbursed by north coastal consortium for special education so move pearson second rawlings trustee pearson made the motion trustee rawlings seconded the motion any discussion with that clarification i'll be voting in favor

146okay thank you uh miss uh garcia would you please call for a vote trustee rawlings yes trustee pearson yes trustee williamson yes motion passes three to zero thank you we now move to item 7.8 revision of board policies first reading trustees this is a discussion action item dr churchill thank you board policy i'm sorry board bylaw 9240 is before you on your agenda if you recall we had discussion at the last meeting about aligning the language in this board bylaw with the language in our governance handbook uh so staff did that we brought it to you as a first reading this evening should you so choose you can waive the second reading and approve it this evening any questions may i have a motion to approve board policy board bylaw 9240 as presented and to

147prove as a first reading and wave the second reading so moved rawlings second pearson trustee rollins made the motion trustee pearson seconded the motion is there any discussion uh ms garcia would you please call for a vote trustee rawlings yes trustee pearson yes trustee williamson yes motion passes 3-0 we now move to item 7.9 revision of board policies second reading trustees this is a discussion action item i'll turn it over to dr churchill thank you two board policies uh excuse me on this agenda item 6154 and 6164.2 we made modifications as discussed at the last board meeting and brought these back as a second reading for your approval any questions you have a motion so moved rawlings second pearson trustee rawlings made the motion trustee pearson seconded the motion any discussion ms garcia would you

148please call for a vote trustee rawlings yes trustee pearson yes trustee williamson yes motion passes three to zero we now move to item 7.10 revision of the 2223 calendar trustees this is a discussion action item mr grove thank you an unfortunate error was made in the development of this coming year's academic calendar in the development of that calendar a two-week winter break was developed with students returning on monday january 2nd we essentially used the january 1st holiday the new year's holiday in the week prior during the winter break we later discovered that the education code specifically states that when new year's day falls on a sunday school shall be closed on monday consequently we need to add a day back into the calendar to preserve both the number of instructional days at 180 and the

149number of minimum work days for a certificate staff of 185. three approaches to remedying this the first is to return one day earlier in the fall that would be tuesday august 23rd or reduce one of our breaks by one day or end the year one day later on friday june 9th unfortunately the first two options have the potential to cost the district money in terms of reduced revenue as a result of ada anytime a student does not show up we lose about regardless of the reason for their absence so consequently if we have a day in which students are unlikely to come namely one day prior to the beginning of the year or a day in the middle of a break we're likely to lose students and if it was say 250 kids that would

150run about 15 000 dollars but the impact is magnified because under the current or the new ada hold harmless calculation it's a three-year rolling average so the impact would affect us not just for this coming year but over three years so staff's recommendation after consultation with our labor partners who agree that the best option is to add a date to the end of the year and consultation with our site leaders staff's recommendation is in fact add an additional day on friday june 9th in anticipation of one of your questions as i've been asked from parents what does that mean for graduation and the fact is our calendars never dictate a graduation date these those are site driven decisions historically graduation has fallen on the last day of school which has historically been a thursday but

151there's nothing based on this calendar change that would require graduation to be moved from the thursday prior to the last day of school yes that was likely to negatively impact attendance on the final day but again once ada is closed for the year that calculation takes place through about mid-april student attendance does not negatively affect that calculation any questions ms rollins with that being said um and the instructional calendar still needs to be 180 days or um so how are we would you just have school that day and anticipate low attendance yeah i think you know typically the last week of school there are a variety of activities that take place and i think this day would look very much like any other day during the last week of school mr pearson so in staff's

152calculation i would assume but i'll ask the question knowing that the ninth right after graduation makes it difficult for students to attend right so i'm assuming that you built that into your thinking yes and again it depends on what that day looks like whether students attend or not clearly if graduation is on thursday seniors are not likely to show up on the following friday however if i'm a principal in elementary school i may run a field activity that day where it's a you know science carnival on the playground or something like that which would probably encourage attendance and be a good activity so let me just the follow-up question then if i hear you write mr grove that there will be an exerted effort to make sure the ninth is a great day for students

153to come to school it'll be a lot of fun and we'll have our ada i think is that what i'm hearing yeah i think we make that effort every day of the year and uh okay all right thank you um are there any blue cards there are no blue cards may i have a motion to adopt the revised district calendar for the 22-23 school year so move pearson second rollings trustee pearson made the motion trustee uh rawlings seconded the motion any discussion and let me just say we will not lose any ada because the ada stops in april so it it it matters not as far as ada anything after april but okay okay no comment ms garcia would you call for a vote trustee rawlings yes trustee pearson yes trustee williamson yes motion passes

154three to zero thank you we now move to governance team reports and requests does anyone have a report or a request request mrs marlins thank you um and i did um double check with dr churchill um i would like an agenda item to be brought back for our um next meeting that would incorporate in our policy which is currently our practice that um the recordings from our meetings as well as the live stream archive will remain in our on our computer system and and open to the public um dr churchill is that something that would be uh take extra staff time or something that would take resources my apologies i was momentarily distracted can you repeat that again as we discussed earlier today uh i'm requesting that an agenda item be brought back to the

155board that would um uh that would codify our practice of maintaining our recorded meetings as well as our live stream meetings um in on our computer system and available to the public that wouldn't take the staff any more time than it would to simply update the board policy and bring it back as a revision so would not take any time okay uh show thumbs if i i'll show thumbs that it be um addressed but not necessarily at the next board meeting but that it'd certainly be addressed would you be at a meeting in the future yeah okay thumbs up if you okay yes so that the thumbs have passed any other reports or requests okay there is a need to go back into closed sessions so we will now uh recess to close session we

156will not be reporting out just for your information the next meeting regular meeting will be july 13th at 6 00 pm at sage creek thank you you