Chico Unified School District Board of Education Meeting 6/12/24

001good evening I now call to order the regular Board of Education meeting for chica Unified School District on June 12 2024 it is just after 5:00 p.m. and we will be going into close session at this time and we will return to open session at 6: p.m thank you e e e evening uh for those of you who were not here when I opened at 5:00 P p.m. welcome to the uh June 12th 2024 Unified School Board uh regular meeting and um we uh are now in Open session we ring close session during Clos session uh the board voted unanimously to ratify a settlement agreement to resolve a special education dispute against the district pursuant to the agreement the district authorized educational assessments and services for an eligible special education student and agreed to reimburse

002a portion of the parents attorney fees under the express terms of the agreement The Brew the wow board's ratification of agreement does not constitute an admission of liability by the district um excuse me also during Clos session uh the board uh deliberated on approval of the Cho High School principal position uh that had opened up for the next school year um the board voted unanimously to approve um a new principal this person has been an administrator in the district for 15 years uh has been at Marsh jior High School Chapman Elementary School and at Chico high school and I'm really proud to say she's also Chic unified's first woman High School principal uh so please everybody give a round of applause to Miss Erica Sheridan looking forward to seeing you grow in that position um

003with that could everybody please stand for the plag salute thank you superintendent Staley are you ready for the superintendent report I am ready uh as we do at the beginning of each meeting we'd like to honor um some superintendent awards for people that are doing exemplary work in their position so at this point I would like to call up Joe Morris oh or Eric German thank you for having us here I'd like to introduce Billy and Eric they are two of our wonderful maintenance workers that work for us at ML and as many of you know we get asked to do a lot of things out there and both these two gentlemen bring with them a skill set that you just couldn't you couldn't ask for a hope for they can do anything we ask

004of them and they always do anything we ask of them whether it's getting up on a roof in the pouring rain to look at a roof leak or climbing to an attic to uh work on an a help with HVAC units or doing concrete work or flooring or custodial work and on top of that their work schedule is a Wednesday through Sunday schedule so they work every weekend for us at the district and so on Saturdays and Sundays when we have events at the school sites these guys are the face of the school district and they meet the public with just such positive attitude smile and can do attitudes that they're what we want to represent Chico Unified and since we brought these guys on and they started doing these weekends for us we've gotten

005nothing but compliments from the the groups that are renting our buildings whether it's the dance recital the flag football games chess matches or the robotics competitions these guys meet them there they get these buildings open they answer any questions if something goes wrong these are the first guys they go to and they're always there with a positive attitude so I just want to thank these guys for the work that they do for chica unified and the way they represent us and just thank them for all that hard work so thank you thank you for the opportunity I'm small congratulations thank you thank you for the work you do and next I would like to um ask Damon Whitaker to come to the podium good evening um thank you for having me here tonight um it

006is truly uh an honor and privilege um to present uh Priscilla Burns tonight um Priscilla is uh culminating a tremendous educational career this year um she has uh retired at the end of this year um but um her impact on Chico Unified and specifically Pleasant Val high school has been uh unbelievable and tremendous um for so many years 41 years as an educator um she has done some truly outstanding and amazing things she took a culinary program at Pleasant Val high school that was housed in a small classroom with um very ant equated equipment and stoves and um she worked hard for several years to secure grant funding and U matching funds uh to build um what most people in the North State and Northern California are calling the Taj Mahal of culinary um programs

007um her classroom La culinary labs and restaurant are um like no other around um and it was through mostly Priscilla's hard work determination um to get that accomplished along with the partnership with Chico Unified School District but um Priscilla was truly a driving force in that and um not only has she done amazing things for culinary but she has been a CTE coordinator for the district and helped support all the CTE programs uh in the district um helping them to write grants and to find funding and improve programs and offer advice advice and wisdom um she has been a a an amazing person to me as a new administrator when I came in 5 years ago sitting side by side with me and helping me to understand some of the challenges and impacts that CTE

008has on our community and our school district and so um the last thing I truly want to say about Priscilla is that um we are going to miss her um she has been amazing and wonderful to work with over the last 15 years and she truly is an icon at Pleasant Valley High School for all the things she's done for our students she grew a culinary program like I said that was housed in a very small classro from two sections to um eight sections of culinary and and so it's amazing what she's done um at Pleasant Valley high school so congratulations Priscilla I'm truly honored to be here and present you thank you out got both of your guys on stuck in the middle and for the board there's you should have received these that

009are sitting there if you opened page six there is a great article um in this pamphlet that should be up there for you um related to Priscilla Burns and the CTE um culinary program at Pleasant Valley it's a great article if you have a few minutes to read it and I'd be remiss if I didn't mention that we just finished the school year uh we had our graduations on Friday and uh it was it's just always so rewarding to see the students promote whether it is from kindergarten to first grade from fifth grade to sixth grade or to um see our seniors get up and and walk across that stage and yes they're leaving us but we know they're prepared and going on to uh hopefully great things Jay has some data that he wants

010to share about the number of promotions in and graduates that we had and then um we'll jump into another announcement from our Chico State visiting colleagues I'm going to bring up Mr Ted Sullivan and Pedro gal to go over the numbers um they' did all the work on that so I'm going to give them they could have handed it to me but uh I'm going to have them come up and do it so in the elementary in the elementary world we had 850 fifth graders matriculate on they all have kind of promotion ceremonies at their school sites it's a really cool experience for families to gather there um a lot of excitement about it kids are very excited so it's a neat experience the one that is really always the most exciting though I would

011say honestly is the K I'm going to call it graduation it's not really graduation it is the ultimate Kodak moment for families though to have their kindergarten walking across their diploma thing like that with it so it's always very exciting with those things we about 850 kindergardeners matriculating on we about 850 fifth graders also matriculating on the other thing um that just excited me and this going to sound kind of odd we got a chance to look at our preliminary local reading indicator scores and they are just like busting it out like hands down the best it's ever been by far um we're just hoping it matriculates or it represents in that way with State testing scores also but our local indicators for primary bpst and star reading and they're just dramatically uh just a

012great positive trend with those things are you attributing that to uh TK not quite I think it helps in the long run though I think we've done a lot of professional development with all of our teachers TK through 5 about reading instruction kind of uh educating just talking a lot about reading and professional development around reading in general I get to share promotion numbers from Junior High and then I'll share with you the high school graduation numbers starting with bid Will Junior High School we had 305 students promote an a chico Jr we had 308 students promote moving on to Hank Marsh we had 244 28 students uh promoted from Oakdale Cal and AFC and our school Oakbridge promoted six to the high schools for high high schools Chico High had graduates PV Pleasant Valley

013had 400 graduates Fairview Oakdale had 59 graduates and then finally Oakbridge had 39 so as you know it was a wonderful last Thursday and Friday while it was hot it was still merry it was a good time so thank you all and with that I will turn it back to you madam president thanks Miss Staley um so as uh superintendent sty uh already mentioned uh we're moving into announcements but the first announcement is that uh we have present at tonight's meeting 18 Educators from the study of the United States Institute for secondary Educators um and I would invite uh the program uh lead to come up and introduce the group um and just speak on your behalf thank you yeah the group came June 1st and leave Chico June 27th and then move on to

014Chicago and Washington DC and today as part of their very very busy agenda they were at Fairview to this this this morning and had a wonderful few hours there they will come up and introduce themselves and their countries and and it's just our honor to be with them during this time thank you than you okay hello it's a very great honor to be in front of you and meeting you all my name is Ruth H I am from Guatemala and I work with teachers during the morning and I am also a teacher from elementary and I have been teaching old grades and in the afternoons I also work working a program for adults and teaching English as a second language okay good evening uh my name is l uh call me lit I'm from Thailand

015I'm a School director from the secondary school and the path of the up country side at Northeast of Thailand and nice uh to be in Chico today thank you good evening my name is r and I'm I'm from Madagascar I'm a School director and English teacher as well grade six and grade seven that's all thank you hello good evening uh my name is martinis um my nickname Marty uh I am from Indonesia um it I live in the western part of Indonesia a uh I am a School director uh leading 550 students uh from primary lower secondary and upper secondary thank you good evening H my name is Antonis I come from Greece I I am biologist I teach biology in senior high school and at the same time I work with the Institute of

016educational policy in Greece on new curriculum and new uh biology books for senior high school thank you ofers correct good evening my name is Emmanuel I'm a regional inspector near Paris in France and uh I'm in charge of recruiting assessing and training teachers of English as a foreign language I'm really glad to be here hello good evening I'm Ela I'm from Malaysia I'm the assistant to the school principal in charge of extra activities after school School for 2,831 students thank you hello uh my name is Eric I'm from the Netherlands I'm a history teacher and I write about education uh in my home country thank you for being here good evening this is Huda husami from Lebanon it's a great honor to be here today in front of you I'm an English language teacher instructional

017supervisor and un program coordinator thank you hello my name is Susan galz and I conf from from Honduras and I coordinate programs for young and adult who didn't have opportunity to work in a regular time to school hello I'm an I'm from macius small island near the east of Africa I'm a principal of a boys school 950 students thank you for having us today T hello everyone I'm Winnie from Taiwan I teach chemistry in high school it's my great pleasure to be here thank you everyone hola hello I'm a from Costa Rica I'm so happy to be here and see this because this is something I usually see on TV um I'm the English Regional advisor for the public Ministry of Education in Puntarenas the Pacific coast you're gonna be welcome there in Costa Rica

018Shalom this is Nadin from Israel I'm the regional and the National Counselor for English studies in the Jewish sector and the inspector of English studies in the truth sector happy to be here namaste say good evening my name is jna I'm from India I'm a secondary school teacher and I also work with the district education officer for the uplift upliftment and uh practicality of uh many other policies at the ground level thank you it's an honor to be here thank you hello I'm htio I'm from Romania I'm a man with many talents but I'm U a history teacher and a vice principal I know how this man feels uh so thank you very much for this evening hello I'm Susanna from Slovakia I'm a principal of a very small school and an English teacher at

019the same time thank you for having us here in Chico hello all um do do from Ben Republic West Africa I am an efl teacher researcher and testbook writer let me tell you that you have a wonderful Community thank you everyone um well Welcome to our country and to our community um our board here uh we are elected from our community and we um all have a variety of backgrounds from education to healthcare and Agriculture and and um yeah we're just excited for you to uh engage with with folks here and and learn what you can and vice versa and we hope that you enjoy your time here in Chico and we apologize for the really really hot weather we hope it's cooler in Chicago all righty well we are still in announcements are there

020any further announcements that board members would like to make at this time all righty hearing none we'll move on to items from the floor um I think I have a list here oh we don't have any signups for items from the floor at this time so we will move on [Music] ahead to our consent calendar um is there anybody that would like to pull an item from the consent calendar okay do we have a motion sure I'll move approval of the consent calendar I'll second the motion okay is there any further discussion on the consent calendar um hearing none uh this is our first vote for the evening so we will do a roll call vote and we'll start at the end um with Mr tennis would you like to start us off tennis I

021Conan I Doby I Lando I Robinson I it is unanimous thank you moving on to our discussion action calendar under Educational Services Public hearing informational um on the draft 2024 to 2025 local control accountability plan the lcap coming up to speak on this these are two very uh hardworking people that have been locked up in their offices for the last couple weeks and uh a little on the edgy side um but uh to bring this forward to you um as as Tina Keane and Tim Caris thank you good evening uh as J said we'll be um presenting you with the draft uh 2024 lcap um tonight's item is informational only um the final lcap will be up for approval at the next uh board meeting on June 26th so a little bit about the lcap

022in general um the lcap is our essentially our strategic plan on how District how our district will use the funds um out that we receed from the state of California out of California's local control funding formula or we commonly refer to it as lcff to improve outcomes for all students by Statute um our lcap is required to address um eight priorities and I'm not going to go ahead and read all those for you but you can see them there um student outcomes student engagement etc etc um so the way the process works to get us to this point before I get into kind of the meat of of this year's l cap is um we spend a lot of time um beginning in the fall um meeting with community members um we had a 19

023meetings this year 19 Community meetings a number of student meetings um talking with our community regarding um their their input on on how we're doing what how we can improve and what's going well um in addition um the goals and actions are heavily influenced by data um we are actually beginning to look at this year's data um right now Ted mentioned earlier the Elementary reading scores coming in um look very promising that tells us let's keep doing what we're doing to get those scores up um additionally smarter balanced um scores our State academic tests um as well as our some smarter Balan English and math as well as our uh science test results are out now they're currently being processed by staff and in-depth analysis will begin shortly so really the the whole cycle of

024lcap begins you know June it it really never ends um we just move on to the next year and start the cycle over again uh tonight's the l cap we're presenting tonight is is the first year of new uh three-year cycle um so what you'll see when you look at the attached draft in the agenda is um a new template that was um put out by the state this year so this is a three-year cycle so this year all of our data that you've seen in that lcap draft is essentially Baseline data and we'll be measuring our our growth um against that Baseline data over the next three years including Ed in um the attached document is the local control funding formula budget overview for parents so this is a simplified view of the dollars

025um the lcap itself is a very very lengthy document um not very reader friendly um and so the budget overview is a great place for the community um community members parents um to get a a quick look at the dollars attached to lcap um also included is the actual an or is the annual update for the 2324 lcap where we're reviewing our metrics that are attached to the goals that I'm about to go over um and assessing our progress towards Meeting those goals and then finally the actual l cap the 2425 l cap so those those are all included um in the attached documents so Chico Unified uh creates our goals around the multi-tiered system of supports and so goal one so we're we're looking at academics um social emotional learning as well as behavioral

026learning and supports um so goal one is around academic instruction and tier interventions um that we will provide them and provide um opportunity for all students to to um achieve at a high level um one thing that sometimes throws folks off who are not used to looking at the elcap which is most of the State of California um is the term goal um this is a obviously a very highlevel goal um under each goal we have very very specific metrics and that's where the data comes in so while the goal is is very high level here we have uh very very specific metrics that you can see in that document that specify how many um percentage points we're expecting all of our student groups to increase each year and so on goal two is to

027provide social emotional learning supports and interventions to promote healthier student attitudes about themselves and others goal three is to Prov provide behavioral instruction and supports as a proactive approach to creating a safe positive climate and school culture and goal four um is a is there to meet a new requirement set forth by the state um Chico Unified has begun to receive what is called Equity multiplier funding from the state of California and um only only certain sites across the State receive this funding and are required to add um this goal to their um their lcap what the state does is they look at the non-stability rates at a site which is essentially measures um student movement in and out of the of the school so a site with a high non-stability rate would have more

028movement in and out of the school so the kids have are less less likely the average is less likely to be in their in their classroom at that site from August to June um which is ideal for learning it um when kids move when kids are highly mobile moving in and out of a site it creates challenges um for the staff um we just don't have a heck of a lot of time with them in general so the four sites receiving Equity multiplier funding or Fair viiew uh Center for Alternative Learning Academy for change and Oakdale so when when we talk budget um we you can see the estimates here for 2425 um which we about to start in in July um you can see at the top in the blue band um the $

029216 million figure that is our total budget um restricted and unrestricted funding the figure on the bottom in the peach color is our l cap that's our l cap F funding that's what the plan is written um to address and you can see that figure is about is almost $1 19 million so the $19 million everything that we spend out of there needs to be accounted for um in our plan so when we look at goal one um goal one is by far the beefiest it it has the most actions and you can see the actions um written on the leftand side of of this uh chart here um it also has the most metrics and this is goal one again and this is academic learning that's what we're here to do primarily in a

030school district um that's why it's beefier it reflects our our beliefs to ensure that our kidss are um achieving at the highest level possible so you can see here um academic support essentially um bilingual AIDS um instructional AIDS um and device replacement for our Mo predominantly our Chromebooks which allows students to access curriculum um we see educational software for assessment and curriculum and we can see uh teachers on special assignment to support our instruction and assessment plans um these folks are crucial to driving um professional development um assessment practices um and we uh pretty much review any any big issue that comes to uh the district with our our teacher leaders um Additionally you can see at the bottom there art music and extra PE in the Elementary grades I have a question uhuh um

031is this where our um DLC also comes in this is okay yeah gotta um I just I feel like we kind of circle back once in a while about how important DLC and our tosas are yeah so just curious thank you you can see secondary counselors um Li Librarians and library media assistants all day kindergarten AIDS um funds that we allocate to sites to make their own decisions around intervention and instructional needs um medically necessary and off-campus instruction and Elementary reading Specialists so um talking about these um these actions here um we're required to evaluate them for their effectiveness and and a couple things that pop out here are all day kindergarten AIDS reading Specialists the data that we see so far indicates a high level of Effectiveness so as you saw on the first

032budget slide um not all the money that comes into Chico Unified um is under lcap and is addressed by the plan um we receive a SI significant amount of other monies um from the state of California and the federal government um in the form of grants in the form of Title One title to um title dollars um and really um the decisions that we make on how to spend that money and what our needs are really come just as much um from the community input that we receive as as the lcap um we're listening to that input and a lot of times we're using grant money to fund services that were brought up by parents at lcap meetings so some of the um the the grant funded um uh actions under goal one um you

033can see here um we can see some some of the elementary Reading teachers moving on into future years um uh software systems uh High School support uh academic support such as academic success math lab and power reading sections um increasing CTE opportunities um that was mentioned earlier that's um a significant amount of grant money that we use to fund uh those programs um High School Block Level uh block schedule implementation um training tutoring etc etc so these are the grant funded Services some of the grant funded um Services um funded not from lcap um but from other sources under go one any questions or comments on goal one thank you Tim I I have a question um uh bullet number lots of the way down where it says High School advanced placement advanced placement Capstone

034um please describe me get get to that previous one there we go um jeez there we go sorry about that um so advanced placement um Capstone and high school advanced placement is a um in general is a is a program a set of courses um that allows students to accelerate and receive college credit um for classes that they that they take in high school okay um that would be yeah it's black um that means it's no cost to the district and it we we're going to have those kids in our sections anyway we have we have folks that um are are teaching those sections um in particular the the Capstone um piece of that um is a program that has been in place at PV for I believe four or five years um and it's

035a um a set of two courses that kids take um uh that get them um familiar with research processes and inquiry um the student feedback has been great on that and um we know hearing back from kids um once they get to college and then on into grad school the feedback has been great thank you all right with that for goal two I'm going to turn it over to Tina all righty as Tim mentioned earlier goal two centers around our social emotional learning pieces uh the elcap funding for the the uh positions and Staffing that you see here cover that we have uh and and by the way goal one as as as you know as this board knows goal one is the most lengthy of the of the goals that we have so you'll

036notice goal two is shorter than that uh academics are the Forefront of what we do here so it stands to reason that those would have the most actions and uh pieces of of expenditures with them so goal two the social emotional focused actions based on community feedback as Tim mentioned we do take into account a lot of what our families and staff and students say not only once but multiple years in a row sometimes if we don't have the funding when times were lean before covid we um were not able to fund a lot of those pieces we didn't have the money coming through to the from the federal government that we've had that we've seen over these last couple of years so we are always on the lookout for things we're always looking to

037leverage uh how we can accommodate some of those pieces of input that families have shared with us that are really crucial to kids and their learning so uh a lot of them up here you see we've been able to put into place the homeless Foster coordinator is one that uh right there in the middle the top one was a year I have to say several years of encouragement from our educational Partners to increase the targeted case manager time that has been very very beneficial on sites and um schools and families recognize it at every meeting that we have additional counselors uh that was a gift a silver lining coming out of covid in a lot of ways with some of that money that's come through and in the uh form of Grants some of which

038are running through the years 25 26 26 27 the the school years 2026 27 so we do uh keep that in our mind of how we will continue those those um services and supports that people have continuously when when we asked for their input they gave it when we've had them implemented they continue to support that and it's our job to keep our on the lookout for ways we can keep moving and being uh really looking ahead on that we have yeah yes thank you Tina I I did want to ask you to kind of differentiate between the um Elementary guidance counseling assistance and the um the counsel we have I know that the parent support especially for the um targeted case managers is don't you dare try and take those away from our school

039sites but what's the difference between uh counselors and Elementary guidance counselors that's a great question and I'm going to take it back a little historical knowledge here when when the ELC cap first came into play in 2013 uh over you know many years ago we heard from families at the elementary level let's get some counselors in let's be proactive with our students when they're young we heard that we heard that we added Elementary counselors and then a grant came through kind of in the of that at some of the sites I happen to be an administrator at a site that did have that Grant come through for guidance assistance and um those folks came in to really work with the primary age kids grades kindergarten through third grade in particular they worked with them a

040lot on Conflict Management giving kids tools when um when they get frustrated when they get upset if they're worried if they're concerned and there a program came into Play That Grew throughout our district and the the guidance counselors were were part of the people that group of folks that delivered those lessons they were consistent among all of our sites which was really nice kids were getting all the same messages so if they moved to a different school it was the same language and same um strategies for kids to help manage conflict when it arose so those Elementary guidance assistants they they were born out of out of that and they have grown from that Grant opportunity into our LC cap I hope that helps any other questions on goal two before I move to goal

041three okay goal three focuses on behavior supports and interventions we have our opportunity programs there which are including alternative education supplemental Staffing that has been new at our Junior High and input that we have heard from families for alternatives to suspension keeping kids who may have a a suspendable offense keeping them on campus instead of going home in a structured environment and uh re-entry and usually talking with with families and talking with counselors and talking with teachers and making sure that students can have work to do and and some kind of interaction with some smoke some folks in a small group setting to um just kind of reset and be in a safe environment to get their work done and reflect we have our coaching stiens that we put into that piece over 50% of

042our high school students participate in sports throughout the year campus supervisors of course are crucial and uh their Elementary and secondary project Specialists have come also uh through some input from not only staff and families but also kids that want to make sure that that sites are safe that uh behaviors are are managed and and also that teachers are given the skills and learning about different challenges that have come up over last few years in particular after the pandemic and really making sure to keep our our environment safe could you clarify what project Specialists are yes we have two uh well two in funded out of here one funded out of another fund so three total but they really go in and talk with teachers that are having a tough time with some behaviors that

043for one reason or another are tricky to manage and and causing not only you know angst for students but angst for class maybe and teachers so it's really having somebody come in and coach and say hey here's some ideas let's try this they'll work alongside the teacher they'll work with the student it's very very um Hands-On very positive and typically I know I always like when people share good ideas with me and I can then try them on my own and have some success with them that is the goal right there it might take a little bit of time it might take more than a little bit of time but that's um the goal right there we just finished our first year with them so we will continue to evaluate through the metrics that Tim

044mentioned how effective that will be all righty and you see here again the the pie chart from the uh similar to the first two goals that we talked about as far as uh the community feedback including a lot of the the pieces that we talked about uh just a bit ago we know that goals one two and three and we we've talked about this up here before they do they do connect they Collide the worlds do Collide we know that kids who are feeling well and and have positive feelings towards school and want to be at school and have behavior supports that serve their needs well are are more than more than anything ready to learn and uh that's our goal that's the name of the game so a lot of the the pieces of

045feedback that have come to us do dovetail into each other they they canvas the academic needs the social emotional needs and the behavior and it was really hard to tease them out and put them in their own separate bucket so we just created a bucket of all of them together and that's what you see on this slide just clarification um it was mentioned kind of in the first uh goal but the the difference in color in your bullet points is can you just sure I can clarify that yeah black uh print the Black Ink there there that you see are are things that we've had that may come out of general fund or maybe what we call no cost out of a separate pot of money the um dark blue are the lcap funding and

046the light blue are the other funding sources and again I'll reference the the difference in the pots of that money between the full big pot of money and the lcap money so another example of how we kind of Leverage those funds the best that we can gotcha it just wasn't clear the slides there's not a key that says this color be this besides for the pie chart so yeah the P I'm sorry about that the black is is kind of the the uh running pieces that we have had in in play yes any questions on goal three okay I'll keep going goal four as Tim mentioned is the newest goal per statute that we have we call it the equity multiplier funding goal and there are four sites that will get that pot of money

047in order to help the students that come through those sites that are very transient and have a high socioeconomic level of um need so uh Andrew Maul who's the principal the site administrator over there at Fairview has worked with us gosh he's worked with us a lot over the last couple of months and he has worked and reworked this pot of money to best serve the needs over there at his site so this is the first year out with this he uh is having some assistance there at Oakdale he's having an intervention specialist for students at Cal he also is including the reading intervention sections additionally at those three sites a social worker he is able to have a piece of that come in and then a bilingual instructional Aid that is is needed as

048well so this is all new that doesn't currently yet exist it's on right he's he's got it hired and he's ready to roll the money is in the bank as we say it is here great in the beginning of your presentation for this item you said four um and I I count there are more than four um School sites or programs there's Oakdale uh you'll see that there at the top there's Cal right below it Center for Alternative Learning fair viiew and AFC oh the the middle one doesn't count they all weave together yeah um yeah I some of these people are on staff now because I thought I met some of them at graduation well he could be adding some additional time uh for example the social worker he does have a a wellness

049counselor that is working in that capacity I'm sorry there's a fly right here that's um social worker is working in that capacity he's augmenting that so yes there may be some things he uh clearly has a vision if you haven't been over to visit him and his site he has a clear Clear Vision of need he understands his students and where they're coming from and what they need so this is the first stab at using this funding to see how it goes Tim mentioned we are held to the metrics very tightly in this new round of lcap so the metrics will show I mean the numbers will show for us if we're off the Mark we go back and re we rework it with him under this one um in terms of the metrics just

050like a snapshot of what it is that we'll be looking at to determine next year what the level of success ESS is on this like I can see reading intervention being a pretty straightforward one but how do you that's a good quantify that yeah good question so in the I'll use reading intervention and take the easy one um uh we would look at students that received that service versus students that did not uh receive that service and um compare growth um um Al the alternative Ed um campuses H are very very solid in their assess um plan they're actually um much more robust than our comprehensive sites out of necessity um they're very much on top of that um we use um that in add in addition local reading Assessments in addition to Smarter Balance

051testing um with social workers um intervent um let's see social workers um that may be something like student climate surveys um social worker cont s we always keep track when we when we hire a a new position you know keep track of what they're doing you know how many contacts are we making and who are we contacting along with other metrics to measure the effectiveness of those calls and contacts could something like attendance also be a metric that that we look at for absolutely yeah um thank you U president Doby mentioned attendance and one of the things that I have spoken with Mr M about is the fluctuating numbers because I you know I'm always there at graduation and I noticed this year the the numbers of who was graduating from Fairview versus who was

052graduating from the independent study and so I asked and he said that one of the problems they're dealing with is getting kids to stick when they get there any of this money going toward toward that kind of intervention I I would say to a certain degree um it could be argued that all of them um we have of course you know targeted case managers social workers counselors administrators um reaching out to kids um working with them in various ways to get them to school more often but also kids when kids feel successful at school academically they're going to be more likely to be engaged and and come well it was clear that the students knew who the targeted case manager was you know there was I saw interactions with some of those employees and and

053so you know there's significant contact being made with the students so okay thank you yeah I think the biggest thing Tim just pointed out it's the intervention piece to me they have a long time had a great a great um culture of connection at the alted site and where I think he's really wanted to add more is in this intervention because as as Tim mentioned when there are learning gaps kids do disengage from school they don't want to be there so the sooner we can fill those gaps the more they will want to be there any more questions on that okay uh the El capita glance this link right here does take you to a shortened version of last year's LC cap it is well over 110 pages long I believe and uh not very

054easy reading that you might want to partake in however the board a couple years ago said hey can you guys make this a really easily digestible piece of uh literature that we can all look at and understand and it has been a help it was a great suggestion then we found somebody who works with us on a really really nice graphic piece about 15 pages so that's considerably less there it is thank you less than the 1110 it's got color it's got charts and it's uh always always um moving every year to to the newest version of the lcap so thank you for that it's been helpful it is on our website if anybody chooses to look at that instead of the big one our next steps uh Tim mentioned this a little bit earlier

055tomorrow morning the draft El Cap will be posted on the web page the public comment period per statute we have running from June 13th through June 25th we welcome any kind of questions that come up any any input I love to talk about it Tim does we all um are happy to answer any questions about it you can look on our website for all the information uh address is there if people are so inclined to send information to us and then Tim and I will return on the 26th have we taken steps on the tech side of things to make sure that our web page doesn't crash once we post the L are you worried about that I I agree uh I got a question is this is this gonna be um the last um

056you know lcap like presentation that you make uh Tina Kean you know oh no I'm still with the ELC cap really yes okay yes good I will stay as long as the El Cap will have me I will be there I'm finally getting it down after all these years yeah and we do have a new template there are some shifts to it uh and I think they've been they've been good shifts they're holding people not only just Chico Unified but they're holding every school district accountable if something if an action is not working if we're putting money towards something and not getting any bang for the buck it needs to go and that's what the that's what the state has said and I I do agree with that we've had a lot of people to

057thank with this it's it's not an easy thing as Tim mentioned it takes a lot of big brains a lot smarter than Tim and I in the house to do that so our fiscal crew along with the the budget things that Jacqueline has heard crew prepare they also are gracious enough to take a lot of time to help us put these expenditures in place and make sure our numbers are are correct because Tim and I well Tim's a numbers person I am not so much so they big thanks to them Tim's data crew is running data all the time uh again something I don't do well but he and his crew do and I really want to make sure that we um acknow those folks some of who are in the house also our families

058and students particularly our students we get great input from them and staff as well and proof readers we are not perfect I'm sure there is one thing still in there to be corrected if not more but we do have some really smart English folks that proofread a lot of the narrative pieces and I'm grateful for that so they know who they are well you know we should give it to like high school kids as like a class exercise to read through the LC cap and make suggestion I could make a lesson plan I could one more thing we work with with our County Office of Education but County Office of Education specifically uh the lead there Janette Spencer she gives us all the latest and greatest pieces of information we need to include and tells

059us if we are off the mark which has happened and we get back on the mark but um we appreciate her support she's a good friend to us here in Chico Unified and that's it if there any other questions I'm happy to answer them if not we'll be back in a couple weeks I have three sure um my first question is just so that we are all aware when we go to the chico usd.org website starting tomorrow I'm envisioning because this is what happens usually that we'll have the first thing you see is going to be a popup that says comment on the LC cap because usually we get some kind of fun popup when we have something special going on so I don't know if that's really what's going to happen yet but I

060know that that sometimes is usually what it is there's usually a pretty easy way to get to what we're asking for um and then this it's kind of that was kind of a question like confirmation or not um the second question is if there's a place that we can uh be directed to if there's like a Consolidated set of notes or kind of General outcomes from the community meetings and the student meetings so that we can see like the general themes that came out of that that's yeah bullet point lists of just comments that were received during the those meetings if you um if if anybody wants to to look for that we certainly have that in here sift through there's a a section on engaging educational partners and it would be listed in within

061that section um lots of lots of input and meeting dates and pieces to peruse they're they're interesting it's Consolidated and they not SC throughout NOP it's Consolidated and organized according to meetings and groups and uh I think it's pretty easy for folks to my first of these just so you know we're usually just looking at numbers yeah no I it's overwhelm start to digest it it's overwhelming without a doubt yeah um speaking from numbers the third question I have is um a little bit for clarification and just a little bit of like just forward thinking in the future sorry my H got stuffed up in here all of a sudden it's okay I've got flies over here all a sudden my nose is stuffy um I've been Allergies have been horrible this year uh so

062if I mathed it right the one of the first slides um broke down like our total unrestricted restricted budget and then the lcap budget and it was about 8.5 75% is the lcap budget of our of our complete overall budget but we really usually um convey that our lcap is our strategic plan which is true especially when it comes to Student Success so I don't want to like downplay that at all but I think it it's it's I think it would be good to acknowledge somehow somewhere I know we do it in the budget breakdown so I'm not I'm not trying to take that away anything away from that but um you know you know how how the unrestricted restricted budget meets all of the district's goals Beyond what's in the LC cap I know

063that we also have a facilities master plan and and you know that that side of things and um I just my question is is is there a way to kind of frame that so that the public looks at this and says okay great1 18.6 million here but what about the other you know um 91% of of the overall District budget so right and I'm kind of looking at Jacqueline with that because I it it I'm not sure how in depth that talk your go into into this every year which is great and we need it and it does it's it's it's exactly what we're supposed to do with the first for the state but you know you you you know what I'm trying to I think so so I think the the key piece here

064is the um 18.5 million almost $ 19 million um is supplemental money right so that's money that comes in from the state that has to be used for services above and beyond your core program So within the 200 plus million dollars um that's in the budget in entirety that includes every kindergarten teacher and first grade teacher and English teacher at the secondary level right so that's your core program so what this n almost 19 million focuses on are supplemental services to achieve these very overarching goals if we didn't have that core program then we wouldn't be successful with supplemental programs so I think that's really the piece is understanding that most of that 200 million I mean we're a people business right 90 you'll see it in the presentation 90% of it is um when

065salaries and benefits so it's just having those people in the classrooms but not only in the classrooms but cleaning facilities like this right and people out on yard Duty and that's really kind of the core program I guess is really what I'm getting at yeah I just wanted to make make sure that it's super transparent for the public so what the l cap is or what the what local control funding formula does for us it was a shift from the state a decade ago that and I'm I'm actually repeating this back just to make sure I understand clearly is and I can say it to other people um that we have our core program that is funded through the ways that were funded that that Jaclyn's mentioning you know the the bulk of the two

066$200 million and then the state says here's this amount of money that you have control to determine how you're going to allocate it to supplement your core program but you have to meet these goals with this funding is that generally a good summ summary of of what elap and LCC lcff is is attempting to accomplish yeah and those goals are those priorities those eight priorities yeah I like how you phrased that okay awesome thanks for clarifying that sure okay we'll see you in a few weeks thank you for all your work it's a lot it's a lot between the just data Gathering and and the presentation so much appreciated thank you uh this is informational only um however it is a public hearing so I'm going to open the public hearing and uh see if

067we have any public comments at this time on the LC cap I um Now call the public hearing for the uh 20 2425 draft uh local control accountability plan lcap open do we have any public comments on the ill cap at this time we did not have a sign up but hearing none from the audience um I will close the hearing and as this is not an action item uh there's no further discussion needed at this time and we will see this item back for Action in two weeks uh moving on to business services uh item 8.2.1 is a discussion action item for resolution 16-24 committing fund balance fund balances or fund balances it's fine it could be fun fun for some of us um so before you this evening is a resolution to commit

068fund balance so fund balance is essentially is the district's reserves or savings account um so there's multiple ways in which we designate those dollars they can be locally um designated or assigned we can commit them through board action um we do have some that are nonspendable which is basically inventory um so this evening coming forward um in an effort to recognize that we have reserves and to earmark $2 million for electric vehicle infrastructure there's currently statute coming down the pike actually has already been uh approved um that be showing up in 2027 and 2035 related to zero emission vehicles um so getting some money set aside to deal with the infrastructure on that and then an additional 5 million for safety repairs related um to any for student and staff safety at our district any

069questions just for clarification so this is this is a point where is this where um there's so much in in our reserves that we need to allocate it follow of yes State guidance okay corre and then uh ed services or the District staff determined that safety repairs at 5 million in electric vehicle infrastructure at 2 million was priority for those $7 million that need to be right so what we try to do is because it's reserves or your savings account we try to mirror it up with onetime expenditures so that we're not taking onetime money that's sitting in our reserves and committing it for ongoing expenditures and so that's why these two areas have been identified gotcha and this this um um could be this could be allocated in in other ways as well I

070mean um if we wanted to do like a onetime bonus for staff for example or um you know if there was other priorities that the board determined we could we could discuss that absolutely so um when the board takes action to commit the funds they are to be spent for that reason and that reason only however at any given point the board can come back and change that or commit additional funds at any point okay got it and is is there a a deadline that this has to be done by so the committing of these funds has to be done with our budget um related to the June 30th adoption for implementation July 1 okay got it thank you um and the safety repairs um is that a lot of what we had already identified

071before when we were talking about facilities updates at all or those new new needs that we haven't necessarily talked about could be TBD um things that arise the other piece is um should the bond not pass um in November I'm assuming the board takes action this evening then there is a designated a pot of money I know that 5 million isn't going to modernize a new school um but if we have an immediate safety needs for our students and staff at a school site um then we could access those funds okay thank you any further questions of clarification from the board no are you re recommending we we we re we allocate this money yes yeah I'm ready to move on um and I don't have any signups for public comment at this time so

072if there are none that jump up out of their seats now we can move on to um a board motion I move we approve uh resolution on establishing committed fund balances number 8.2.2 is a public hearing just making sure the last one wasn't supposed to be a hearing okay public hearing or informational informational only item uh for the 2425 original budget all right so we've got Marie Hartman shice Bramley and myself we're gonna all kind of take some slides and go over um the 2425 original budget and that would be go in place July 1st yeah hello board um we're here to present 2425 original budget um like we said this is informational only and will be brought back for approval on June 26th okay so typical budget development timeline and we are on a

073typical budget year um in January the governor provides the budget proposal for next fiscal year um Jaclyn gave some information about that at a previous board meeting um April 15th was the tax deadline so then in May the governor has the information about tax revenues and provides the May Revis budget so right now we're in the negotiations uh period where the negotiations are taking place between uh the legislature and the governor June 15th in a few days is the Constitutional deadline for the legislature to approve the budget and then between June 15th and June 30th um the governor might approve it he might line item veto or he might send it back all right in our budget um the major assumptions we're going with the lcff funding formula is based on the May revise with

074with a cola of 1.07% the funded Ada will be based on increased enrollment um unduplicated students in identified in targeted subgroups is 54.9 4% salaries and benefits reflect position control as of May 2nd and it includes restricted state and federal funding and grants okay so you guys are used to seeing this slide you see it all the time um this is our average daily attendance that's where we get our money for our lcff formula um this time uh things to note if you recall in the past few years we've utilized the three-year averaging method because that's been more favorable for our district um the good news is that now we have been increasing enrollment so we're actually going on um current year Ada um and that's good news because as a school district we always

075want to increase enrollment increase Ada so um let's see we're kind we've just kind of tipped that scale so now we're using uh the current year um our attendance percentage is pretty much holding steady at 94% I know um Erica and our sites have been doing a lot of attendance work um to try to get that number back up so that's been good all right this slide is um unduplicated pupil percentage um unduplicated pupils are free reduced price meal eligible English Learners and Foster youth um in 21 and 22 22 23 if you look at the numbers on the bottom we kind of had a dip in that percentage or not a dip sorry an increase in that percentage and that brought us over that 55% Sweet Spot which is where we get concentration funding

076um you can see 23 24 and 2425 projected we're going back down to where we were before so that takes us down our projection for 24 25 is 54.9 4% threeyear average which is um that will make us unel for concentration funding and the concentration funding re we received before was uh 64200 in 2223 and 1.5 in 23 24 so um yeah that's just that's just the reality of where we are as far as that unduplicated account all right okay good evening board okay so what you have in front of you is our general fund income statement this lists out our unrestricted funding which is mostly our loc local control funding formula um and as Marie stated our Ada and are unduplicated or what drives the amount of money that we receive from local control

077funding formula I'm just going to say LC FF because it's easier um and then on the restricted side that's grants that we receive and at the bottom line down there when you see the change in fund balance we have about a 1 million um deficit that we're projecting at this point and on a budget our size that's about Break Even is what we consider that um and we did a lot of work this last year worked with ed services worked with the board to try and get ourselves to a better spot so that's looking much better than our projections that we had with our multi-year in the last few months mons um the restricted looks way worse but just so you guys know that's self-balancing funding so those are grants usually it's we receive Revenue

078in a prior year and then we're spending the grants down in the future years okay so this shows our Revenue that we're receive on the unrestricted side and as you can see um 95% of that comes from local control funding formula um the the small amounts that we receive on the state revenue side um that's transportation to school transportation funding that we receive now um and then local Revenue that's anything from interest facilities use funding that we receive um and then transportation fees that we collect as well um and other local funds okay so this shows our unrestricted expenses um as jacine mentioned we are in the people business and that number down at the bottom shows all of the green categories total together so 90% of our unrestricted expenditures are people and the reason

079we include special ed contribution is because a lot of that is Staffing um so that number the 90% is actually up from prior years by about 2% um our historical average has been about 88% okay and then as um Tim and Tina mentioned uh we have our lcap which is another large funding source um we have a lot of planning that goes into how are we going to spend the funds and that is the um supplemental dollars that we receive from the lcff um so this just breaks down all the staff and expenditures that we have in the lcap in a summarized version um but same information that you received in the lcap presentation okay and then my last slide here um is the other financing sources so we have transfers in from other funds

080one of those is our Redevelopment agency pass through revenues that helps run our um rrma a routine restricted maintenance account um so that's our maintenance and operations there's a lot of different titles they go by but that's about 3.7 million and then we also project 3% of developer fee admin support so that's 3% of the um of the total fees that we've planed to collect next year and then on the contribution side to restricted pro programs it's about 25 million for the contribution only for special ed and then RMA or routin districted maintenance account is going to be about 6.2 million and that's 3% of our general fund expenditures okay I'm gonna hand it over to Jacqueline thank you so the other piece that we look at is not only the budget for 2425 but

081we want to look at a planning tool for the two out years right so 25 26 and 26 27 so on the screen and ahead of you are all the assumptions I'm going to go over a couple key assumptions that we're looking at um as alluded to before our enrollment is slightly increasing which is great so if we can get our attendance percentage up as well um those are extra dollars for the district right now we're looking at 2526 up like 28a basically flat our cohorts coming in are pretty equivalent to the cohorts graduating um but we are seeing an uptick um right now in 2627 so that's encouraging um right now the cola estimates are 2.93% and 3.08% that's the best information we have right now those will change right that's the information we

082have now and as we get closer to those years then those will be more defined the other piece is um we're anticipating in 2526 one more TK class at this point um and then that will be full implementation of the transitional kindergarten program and at that point um current statute shows that we would go from a 12:1 ratio down to a 10:1 ratio and as a result that would be additional classrooms um teachers as well as the AIDS in order to accommodate for example example um there's about 15 TK classes right now and so if you change it from 24 students down to 20 that's four students per class so you you've got 60 students now that need homes so we would need to add an additional three classes um just to service the students

083that we already have right now can you remind me was that already known when we did the facilities Master Plan update yes okay so that was incorporated into that yeah we're actually working on three TK complexes right now I'm like in in Timeline wise in my brain I'm like ah uh so okay yes Julie Kissle is all over it thank you so this is what that multi-year projection looks like um so I would I would focus on the fourth line from the bottom there that talks about the increase or decrease and so that really tells you are you spending more than you bringing in or are you putting money into reserves so you can see the $1 million in 2425 for the deficit and then small deficits in the out years and this is why

084it's a planning tool because we can look at this and make adjustments and we also have very very healthy reserves to be able to take the time to be methodical about those choices in the direction that we want the district to go looking for the board to lead on that Jacqueline is this the first time in the last few years there's two flies now oh my goodness um is this go back over there uh is this the first time in the last few years that we've seen a projected deficit in that net increase decrease line or have we have we been I'm sorry kind of es and flows depending on like the last several years um it's been positive because we've had a lot of Co relief money I think I I think maybe I

085should have meant in in my time like in the last in your time yes it's I would say it's primarily been positive because we've had a lot of Co relief funding that we've been able to utilize you always want to use your restricted dollars first and then save your unrestricted for later essentially yeah yeah thank you could I stop you right there we're we're a a slide off of where my question is but on the encroachment from special ed that's at uh where was that number 25.3 million yeah that yes has it's gone up can you give us a rough give us give me uh just kind of a what have the numbers looked like over the last three last three years do you have this so from estimated actuals for the ending of this

086year the increase over year-over-year is about 3.5 million um to go back in priories I'd have to look at our numbers yeah but that's the increase year-over-year from La this year that we're currently in that'll end on June 30th into 2425 thank you you're welcome we are seeing an increase in enrollment with students with IEP so Associated dollars um the last piece here I want I really want to speak to is cash flow so we bring it every time we say yay cash King but I think this is going to be really pivotal going into the state budget for 2425 so as always I want to point out that in December and April you'll see you'll see spikes to our cash and that's because of property taxes that are allocated to um the school district

087um the big piece that I want to point out here is one of the proposals um in the 2425 um state budget um is called a cash deferral and so what the state is proposing is that the paycheck that we normally get on June 30th from the state they'll just push it a couple days and pay us in July and they count that as a cut from the state level um so what that means internally is we still have to pay our our employees you know their June 30th paycheck but we're going to be paid let's say a week later um so we really have to manage cash our May payroll alone was just over $14 million so while this cash here is very um large and we're sitting on that you know when we

088start talking about cash deferrals at the state level and if they want to defer multiple months sorry um cash um that starts to build when you're talking about 145 million a month in payroll but right now um should that proposal go through at the state level we can certainly weather weather the storm on a June Cash deferral into July so here's where we're at now we will absolutely um get a budget by June 30th and that's because paychecks for the legislature are dependent upon it so it will happen um will it be the budget that's enacted no um so they're talking about trailer Bill language coming out in August and September um so there will be some sort of agreement that gets a budget passed and then the state legislature will go on recess they

089will come back and then they will basically do trailer Bill language to clean up what they really want enacted um cash deferrals are something they're talking about um from a state budget perspective K12 education looks pretty good compared to other sectors um we're hoping that continues when the actual state budget um is finalized um so knowing that I most likely will be back in August with some highlights of what um changes were made and how that would impact Chico Unified um but that's really the big uncertainty going forward um for Chico Unified is the state budget um and the cash deferrals is there any additional questions followup questions I have a question about the um in Slide Five the unduplicated people percentage um seeing that we dipped back well the projection is that we're dipping

090back below the 55% threshold um two kind of questions one is are is there are there is there any circumstance that that might bump up by that 0.06% ab and and when would we know that okay and then a follow-up question is how would that impact the projected budget so I'm glad you came back to this so that 54.9% is is what generates that almost $19 million direct correlation so the state essentially says run a core program assuming all students are the same all students are not the same right so the students who are deemed unduplicated right so only counting once for the free and reduced homeless and English language Learners we are given additional resources to support them supplemental um to achieve those goals so as that percentage increases we get more funding um

091and then that 55% threshold is really the magic number because you get um incrementally more money when you're over that 55% so this is an estimate at this point um right now we will know officially what that percentage is um the first preliminary number will be in December and it's finalized through an amendment window in January and it's all based off of the census day which is the first Wednesday of October and to um to establish that unduplicated stat stat um like for free and reduced lunch is that still pretty solely self-reporting or all of our sites pretty good about getting that data from each of our families so ironically enough that you bring that up next year Chico UniFi districtwide will be uh C eligible which is community eligibility provision so Chico Unified will

092not be collecting free and reduced applications so we will be using an alternative income form through Aries registration so every um parent Guardian that registers their child will be asked a couple of questions um number of people in their family um monthly income and then based on those elements then behind the scenes it will dictate whether or not they're in the free category reduced or paid um so that's how we will be receiving the information starting in 2425 and so that will end up being reflected when with that new census correct date in October and that update in December so for any student who's enrolled that first Wednesday in October their Associated alternative income form be tied to them and that's how we would get that percentage so that projected number could change actually pretty

093drastically not very drastically but it could change relatively significantly because we're having we have a we're going to have a different approach Yeah a different process correct it'll be interesting to see how that that rolls out so we are and I admit we are being conservative here um because we don't want to over allocate dollars and they have to cut back um I'm optimistic with the alternative income form that we will see that percentage increase I don't see any further questions um this is a public hearing so I will open the public hearing and I ask if there are any comments on the original budget for 2425 we had nobody signed up ahead of time not seeing anybody raise their hand from the crowd so I will close the hearing it is informational only um

094uh does this this will come back to us the budget Works in tandem with the elcap so we will be back on June 26th foral perfect thank you moving on to 8.2.3 public hearing informational on the 2425 education protection account the EPA yes so the educational protection act um was a change to the state constitution back in 2012 related to prop 30 um it essentially is a carveout of our local control funding formula it's not any new money um that must be sentenced in particular ways so Chico Unified we use um this $27 million um for teacher salaries um they are the teachers um in the classrooms um it's not administrative which is important um and so we put that first 27 million towards teacher salaries in the classroom but again it's not any new

095money it's just a carve out of our existing local control funding formula so we do have to disclose um and that's the attachment there the spending plan that does say we use it for instruction which is teacher great I am not seeing any questions from the board at this time uh this is also a public hearing so I will open it and ask if we have any public comment on this item uh seeing and hearing none I will close the hearing and uh state that it is again informational it will come back also at the next meeting in two weeks um for approval 8.2.4 is a public hearing and information this is a lot of signatures you guys uh informational item on the 2425 original budget reserves disclosure yeah so the last public hearing related

096to the 2425 budget is our Reserve disclosure so according to the state of California a school district our size the minimum Reserve we have is 3% um which for for a budget R size for 2425 puts us at about $6.5 million again one payroll is over $14 million so we do have additional reserves and these are listed on the budget attachment here and the description of what they are um the board has taken um action to do an additional 2% and set aside some onetime money from 1819 we do have some tech technology um eite carryover which is federal dollars um but largely we really just need the reserves for cash flow the budget uncertainty which hopefully we'll know more in August when when I come back um to be able to weather any storm

097um that may be basically Brewing at the state level joh is this tied to the um you can't have more than x uh dollars or the state can take it away not this particular component the very first agenda item I did the committed fund balance that's related to the statute you're referring to okay that was related to my my question sorry I was not expecting that um with the 7 million that we just approved that's separate from from this that is separate from this okay thanks for clarifying that so I do want to point out basically there's 14 million here to substantiate and that's one month of payroll um which I think is very prudent for a district our size okay um seeing no further questions for clarification I'll open the public hearing anybody no

098all right I'll close it uh and we will move right on along this is informational it will come back at the next meeting 8.2.5 is a discussion action item on the facility's bond Charter School allocation yes sir moving away from original budget and now we're talking about potential Bond allocation um so for for the last six or eight months um chica unified Administration along with two board liaison um board member Doby and board member Robinson have been meeting with our Charter Community um to talk about what the charter allocation would look like in a potential Bond measure so after those meetings we finally were able to come to unanimous agreement that of the 239 million 15.45% would be allocated for the charter schools um and of those dollarss essentially how it would work is $10

099million would come off the top to fund um the remaining portion of inspires project to move to Fremont Street then of those remaining dollars 35% would be allocated to every Charter School accept Inspire um leaving the remaining 17.5 million um available for all charter schools for large meaningful projects um for for them to implement on their facilities and use to improve their facilities can we pull that up on the big screen please I tried to swallow my cookie while I was talking it didn't go well I would not recommend it so just for clarification the the other topic tonight that we'll be discussing is if we approve the bond measure um for November or not um and so that reflects the 239 million that is on that which we saw Yes we and we were

100presented that last meeting and then tonight is the night that we we decide um we're going to move forward with that and then the breakdown is Chic unified Bond dollars if that were to be approved by the voters and then the allocation to the charter schools and um this this plan that we all negotiated together with multiple meetings um that were very informative and I think um built good relationships as well at least for me um the uh the guarantee to fund Inspire as long as the voters approved this Bond measure um was uh a topic that came out of those discussions and that was something that was really important I know to this board and that was where these discussions kind of were launched was was our ask to engage with the charters and

101try to really work through a plan to um ensure that there was um a path forward to fund Inspire and um ensure that each charter school was still receiving a a good amount of money to improve their current facilities and or put towards new facilities um and uh an additional approach to an equitable way to to allocate those funds and this is the plan that we came up with um I don't have any further questions um and I don't know if other board members have dissected this um a lot but I haven't heard any other questions either from the board members um and I don't think there's been any push back any you know with the charter schools everybody seems really happy with this plan moving forward so um yeah thanks for bringing this toight

102uh so seeing no other comments or questions for clarification from board members I um would like to move forward with public comment uh and we do have one sign up right now uh which is Becky Brown so I would like to invite Becky to speak please um sorry but I'm just going to give my Spiel because I know you know the rules but just for everybody else to know uh it's a 3 minute limit on public comment and uh there will be a warning signal at 30 seconds just to let you know that your time remaining is is almost up yeah that's it's a new fun feature good evening Chico Unified board Becky Brown principal superintendent of inspir School of Arts and Sciences and I am so pleased to be here tonight on behalf of

103my school Community with a message of deep gratitude for District leadership and for this board in the past year we have approached you to ask for your help in accessing funding to close the $10 million shortfall for our new campus project on Fremont Street since then the facilities committee has brought Inspire and the other Charters to the table as you said in the spirit of collective problem solving the bond Charter allocation plan you are considering tonight is a solution to provide adequate facilities for inspired students it takes us off the chico UniFi the chico High campus so their expansion can move forward it guarantees funding for each of the charters and puts an assessment process in place just like the districts that would prioritize the need of students for this from opportunity superintendent Staley I

104am so grateful to you for your wise leadership to your brilliant team to Julie and Jacqueline and to Tina for your support I'm extremely grateful to board president Doby for your focus on equity and your solutions-based approach in these conversations and my school Community will be all in we'll be helping to pass this Bond we'll be getting our Chico Community excited about the possibilities for Charter and District students and schools um and about what this will mean for all of us so from the bottom of my heart thank you thank you uh do we have any other folks who would like to approach the podium and give a public comment okay seeing none uh we will move on to action um I would like to make a motion that uh this board approve the facilities

105Bond Charter School allocation in the event that we decide tonight to move forward with the um November uh election Bond measure for Chic Unified School District and its Charter Partners I'll second that fantastic um we have been unanimous I feel like we can continue with the with that theme so uh if for all those in favor of this item um please signify by saying yes or I I I I um tennis not voting okay so we have four eyes and one abstain um and so the motion passes um thank you uh with that we can move forward to excuse me uh 8.2.6 discussion action resolution 165124 school facilities General oblation bond election November 5 2024 yes I'm very excited to bring this forth officially to the board it did come U about a month ago

106at our May meeting um I haven't received any um suggested changes to the language um so the language is as presented at the May meeting and I just want to remind the community and our board that this starts with our facility master plan this board approved a revision to the facility master plan um in September of 23 and that's really our road map that's our road map of how are we going to address our facilities um the board took action as far as prioritizing schools not easy um certainly appreciate the effort on that um but what it did tell us is we have over a billion dollars worth of need really Rel ated to our facilities and one bond is not going to cover all of that need and that's why we're asking our gracious

107Community um to approve another Bond on the election um ballot in November so I've asked Julie to um put together a little history on our bond and what we've done with our dollars um so that people understand um what we've done and how we've been good stewards of our taxpayer dollars um and then look to look for this board um to put on the November election another Bond measure for 23 million thank you thank you and good evening um my heart is racing it's this exciting um presentation to give you all looking back on the history um since 2012 um we've come a long way so um back in [Music] 1988 as far as back as I could find our our first Bond measure that the district passed um this slide shows you that again

108in 1998 we passed another Bond measure a for 14.7 million and then in 2012 measure e uh 2016 with measure K and then uh looking towards the future that's a total of 278.50 uh million doll that our community has allowed us to spend on some desperately needed projects uh the 1988 Bond um paid for projects that were really needed from in because of enrollment growth growth really big enrollment growth so we built uh little Chico Creek and Emma Wilson and Forest Ranch Charter School schol and we also purchased the land for marsh junor high and it also enabled us to go in and and do some really badly needed modernization in our elementary schools and junior high schools at the time that was a long time ago um moving on to um the 1998 bond

109which was measure a so measure a was brought forward to build a new high school and out at the Canyon View Property which actually uh ended being purchased for the high school which the district still owns today um the process to purchase a property and get it approved by the state is really really hard and really really long um so by the time the district had purchased the land done the environmental impact reports taking care of the regulatory process uh enrollment in the district had plummeted um in fact the enrollment in the whole state of California public schools had plummeted and uh the district was really put in a position of not needing to have three comprehensive high schools and we had to decide where we going to close one and build new um or

110were we going to reallocate those funds uh toward the Comprehensive High Schools it took a long time for that decision to be made uh 10 years almost and then um we got started board gave direction to utilize that se uh 48.7 million on the existing Comprehensive High Schools so we knuckled down um met with the school administrators and the um communities of the high schools and developed some really big projects there uh we were able to build the Center for the Arts that was the very first one um I came on board as they poured the foundation so that was really exciting time for me to come to the district um working under Mike weisen born it was wonderful uh then we hopped over to Chico high school we built the new two-story classroom building

111over there uh then we went to Fairview High School and built their construction Academy and then back to py we're kind of doing little projects at each school to spread the wealth around uh where we the Yale Hall the two-story classroom building at Pleasant Valley High School uh back over to Chico high for some revisions to the chico High Williams theater um that was one of our first career in technical education grant um projects where we were able to leverage those Bond dollars with State money for um arts media and entertainment career and uh added a restroom at the chico High um field at that time it was just a field and um a few projects at Inspire School of Arts and Sciences on the chico High campus where we added um Laboratories robotics arts

112department um big modular buildings for those functions to occur and then back over to Pleasant Valley High School for Career and Technical education um as well as Chico high for career in Tech um doing uh additions to their welding welding and wood shop buildings sorry Julie what was the time frame that those projects rolled out was it like over 10 10 years or I would say it started in about 2009 and they were completed by Yale was done in 2014 so it was a pretty small amount of time okay but the bond measure was in 98 yeah wow yes it took 10 years to decide what to do with those dollars that the community provided to us when we didn't didn't have the need for that high school anymore what were we going to do

113okay so we do have the land over at Canyon View it is approved by the state it's met all of the um regulatory requirements and that the district can build there in the future but it is not uh needed as far as our um enrollment projections show for quite some time even though we are growing still which is great moving on to um measure e measure e passed in 2012 and it was actually a tax extension not a brand new Bond measure um it had been a long time before we had spent dollars on really nuts and bolts kinds of projects so we started with what we called quick starts so we focused on Safety and Security uh a lot of fencing security cameras emergency repairs to roofs and overhangs that were rotted out um

114exterior lighting to light up the outside of our schools wayfinding signage to let people know how to get to the main office how to get to different buildings on our campuses where they need to check in when they're visitors and a lot of big technology um cabling for all of our schools to bring them up to how many gig John so one g g one gig and 10 gigs we're way way ahead of the game in the state of California getting that kind of cabling into our classrooms which has helped us to be able to add to the experience of the students um so much and uh we just we're so grateful for the ability to do that the roll out of all the fic um you know television screens intera active computer screens in

115each classroom was part of that which was huge addition to our classrooms we also were able to jump into the junior highs um we had just recently this board this board not you guys but Eileen was here um decided to uh send our sixth graders to the junior highs so then our Junior highs needed some immediate attention with modernization the addition of science uh classrooms and science technology so that was a big big part of measure e i was um in at Marsh for four years in the old older part and then got to spend four years in the new science building so I was pretty happy with that project I'll bet yeah it was nice so this slide just um reviewing talking about the Safety and Security improvements that were enabled with measure e

116the junior high projects we have some photographs here Bidwell Junior High uh we modernized their science facilities but most of the work went into their administrative offices it was very very congested and we worked on that really hard we also um redid the inside of their multi-purpose and added air conditioning to their gymnasium so it was huge improvements at Bidwell and it seems so long long ago but when you drive by it still looks really nice and fresh you know for people uh arriving on campus um at Marsh Junior High we added the science building and multi-purpose building before we got there the students were eating out of a portable building they had always dined in a portable building on campus uh the roof leaked the air conditioning and heating didn't work well and and

117then we had the opportunity to replace that with a perent building that was part of the overall Marsh master plan so we're working our way through this master plan uh Chico Junior High got badly needed modernization of their student restrooms in the main Corridor uh staff restrooms and special needs restrooms as well as a new science building and um upgraded their existing science as well as well as adding a stem space which was uh was and is still a really big asset over at Chico Jr so then we're moving on to measure K getting closer to current time here uh $152 million it was passed in 2016 at that time 15.34% of those measure K Bonds were allocated to Charter Schools so this was um we were one of the first districts in the state

118that allocated a portion of our local General obligation Bond dollars to Charters and it has really helped to improve uh Charter facilities in our area Julie sorry at the time in 2016 when when the district did that it was one of the first to do that but isn't it still one of the only like set there's not very many districts in all of California that that have done that in in this time right correct correct um I have Googled it I come up with five districts that that have done it now um it it's it's catching on um they're all our kids so we really need to um take care of facilities for everyone yeah and just to re-clarify the 15.34% was based on the the percentage of overall enrollment within School District boundaries that

119were that we going to a charter school within those boundaries that's correct so the um enrollment of IND District charter school students at that point in time was 15.34% and the charters that were uh in existence in the district at the time are the ones that benefited from measure K and then that the what we just passed was um was sim a similar percentage breakdown based on the same criteria yes and I'm glad you brought that up because we are way ahead of the game uh we were very much um newbies to U this allocation of dollars to Charter Schools at the time so how they were allocated um was not determined until after the bond passed last time so now we we've learned um we did it I think we did a really good

120job but there are definitely lessons learned about how the dollars were allocated and how we might do a better job this time so um those meetings that we had with the Charter Community and our Charter I mean our district facilities team um really really benefited and I'm pretty proud of where we ended up uh moving on to the remaining uh projects here for um measure K uh we're moving into phase three of our master plan at this point and uh we worked at marold and LMA Vista Chasta neow Pleasant Valley high school and Chico High School stadiums um have some pictures for you to show you uh and then we then we moved on to phase four after that so we've been working our way through phase one was those quick starts phase two was

121the junior highs phase three we're heading into the elementary schools phase four we're continuing with the elementary schools um some photos I can show you here the building we're in right now for um maragold Elementary School Lomo Vista next door uh at first LMA Vista we were going to modernize their existing building um when we had a um an ADA inspector come out and measure everything in the building and tell us everything that we were going to have to do it it made a lot more sense to tear down that old building it was the worst condition in the whole district and build a one new building that really met the needs of the of the students that were going there it was very exciting projects still one of my favorite projects that I've ever

122worked on here and then moved over to Shasta Elementary School um we added the kindergarten complex and a new class two new classroom wings and the administration we also did some minor sprucing up of their existing classrooms and uh got over to Neil da and totally transformed their campus and added a new multi-purpose room for them as well um the high school stadiums everybody in everybody in town goes there everybody in town sees them um last week at graduation Under The Lights they're just dazzling they meet the needs of our our PE and our athletic community and we're super proud of those and uh can't say enough about that um Pleasant Valley High School you you heard a little bit about Priscilla Burns here and I I left you a little article on your desks

123up there that was written about her work on the culinary arts program at Pleasant Valley High School uh we have some photographs of the inside of the the learning kitchen uh the medical Pathways engineering and uh the Child Development Pathways that we're able to uh leverage our bond dollars with State Career and Technical education money um John Shepard played a huge role in this I thank him he had wild ideas of what we could get done and I was scared to death and I was really afraid to jump and he's like no we can do this Julie we can do this and and we did and it's it's just fabulous and I'm really really hoping as we move forward and we get to Chico high in the implementation plan the state uh government will help

124us with Career and Technical education grants to do the same thing over there um we did work at Chico high in their um Agriculture and Welding we renovated their welding classrooms we added a huge outdoor space where uh fabrication occurs and The Big Greenhouse over there uh we also had quite a few charter school projects you've seen me in front of you bringing them forward uh every month month or every other month and uh two of them we've highlighted here that were larger projects out were Chico Country Day School um adding the kindergarten and classrooms and a new Administration to the campus and then over at Nord Country School they're extending their multi-purpose room and putting in a large outdoor covered area for dining so that was phase three we just finished with and now

125we're moving into phase four so phase four is pretty much now we um we've been actively working over at mcmanis you've all seen it welcome you to come by anytime uh you want to take a walk about Kelly got to go over there and see it um midweek last week and it is really coming along the five new buildings will be uh four of those will be open ready to go by the end of this month we're buying the furniture moving all the boxes into the classrooms right now started on Monday and it's the weather is really cooperating um it's been really a treat to be moving U boxes out there but we're uh we're so thrilled to to be able to move in um so now it starts the second phase of the project

126where we're going to modernize all of their existing buildings so while we're trying to move all these things they're tearing apart the asphalt they're tearing out all of the fixtures out of the bathroom so it it's really pretty crazy over there right now as soon as the students were gone they got busy working they've got a short amount of time while the students are gone to get this work done and they're they're doing a fantastic job Julie weren't the students gone just like four work businesses ago three yes and uh if you would if you drove by you wouldn't believe that we're just there 4 days ago it's it's a lot going on um it takes a lot of planning it takes a lot of uh you know people working together in coordination to make

127those things happen the staff at mcmanis has been so flexible and so patient the construction company is doing a great job at scheduling everything and and doing just a a fine workmanship so we're we're very proud of how things are going um we're also working since the board passed our update to the master plan and we have direction we have selected The Architects for these projects and we are actively working with staff and getting uh preliminary designs together for the modernization at Citrus Elementary School transitional kindergarten kindergarten editions as we discussed earlier tonight and restroom Renovations um on the schools that have not already received upgrades uh as part of these measure k plans I can't stress enough uh how important it is that we accentuate that these Bond dollars are spent on Safety and

128Security projects um a lot has changed in our world uh recent years and um Matt has talked to me a lot about you know safety on campuses and things he's seen around the world and how important it is that we keep our students and families safe and um we have done a lot but there's a lot left to do and some of it we don't even know what we're going to have to do yet so we need to be ready and have the funding available to make necessary improvements for Safety and Security as our community needs it um also part of the phase four projects was um modernization at py High School Chico high school and Fairview Fairview High School uh student restrooms were um renovated they look beautiful uh the students uh are thrilled

129uh I was there the day they opened the doors and there was a student standing there getting ready to walk in and he said this is for us like like he couldn't believe that we had renovated the bathrooms for him for them for the students and um so I was that really just about made me cry it was really really something a couple pictures here of what mcmanis is looking like uh we've been working with uh Citrus staff um it's looking like they their priority is to modernize their building and to add some Kindergarten transitional kindergarten classrooms to the campus so we're working on whether this works with our budget or not we're not there but these are conceptual plans um you can see uh I'll point it out real quick those classrooms don't exist

130right now those are um what we are looking at building there so we would have additional play area for the Littles as well uh we're we're actively working on transitional kindergarten at Emma Wilson little Chico Creek and marold uh this is a picture of marold has two classrooms outlined that corner that's the corner of East Avenue in marold right there and an additional play area back behind where the tile wall is along East Avenue moving on to little Chico Creek an expansion of their parking lot addition of two transitional kindergarten and one kindergarten classroom and a couple of other uh needed uh things on their campus one being the single point of entry uh Safety and Security project there and then Emma Wilson just adding on to their existing uh Kinder complex where we're also

131working on restroom Renovations throughout the whole District um we're moving right along we have scheduled meetings with um the administrators from each school and the um director of secondary and Elementary education those will be happening before the end of June so we can get some firm plans on the restroom Renovations so coming up we have phase five we're looking at working working our way through that plan um as you all know uh phase five includes rosale Chapman and Parkview Elementary School uh you've seen these plans before what's existing and what we plan to do uh we are working on the selection of The Architects for these projects and we should have those completed this summer and be on well on our way to designs before the November election bman Parkview uh we also have Inspire

132arts and uh School of Arts and Sciences uh a shovel ready project it is approved through the state division of the architect as well as the California Department of Education uh PG and the City of Chico are out working on Bruce Road they called me out there the other day because they're they have to put the conduits in the road for inspire so um we met with them and that will be happening this week for that future development we're really excited about getting the opportunity to get in the road um at this point because they're going to have a moratorium where they will not allow you to cut into Bruce Road for for quite some time so here's where we talking about the master plan so we have we've worked really hard at the district

133to create a workable plan with our community we've we've gotten feedback from our schools from our parents from our community members of what is important to do in our community for our schools dating all the way back to 2013 we developed this plan we have modified it slightly over the years but we have been working our way through and I think it's very important to say that we're making good on our promises with what we have done with the bond dollars that they have allowed us uh to utilize you can see the dotted line down the middle that's where we are now projects moving forward will require a new Bond um the total needs of the district as mentioned earlier are at just under a billion dollars with the assessments that occurred during the development

134of the master plan it's reliant on General obligation Bond um in order for us to keep moving and phase four will be completed with remaining measure K but moving forward with the Chapman rosale Park View uh is going to reacquire a new Bond this sheet here talks about leveraging of funds so I did a little bit of math because I was just curious um um the pink number down at the bottom is the only one that you really need to look at is $121 million that we've got from the state of California through the state school facilities program total bond funds since 1988 $ 278.15 3% on our local funds so we are going to continue to leverage local Bond dollars we're in line now for the projects we're doing and we'll continue to get

135in line in order to get those dollars uh reimbursed back to the district that's allowed us to do $400 Million worth of projects can you say that again just really quick you're talking about match funding basically using Bond dollars for match funding uh with State available like Grant monies correct and so and so we took the two million something so I write it down of 278 yeah Bond dollars from the last few measures and were able to extend that up to 4 million 400 million something because of the the ability to leverage those Bond dollars for those those grants that's correct with new construction funding modernization funding and career in technical education and that is the bond history I'm sorry it was lengthy but there was a lot to talk about is there any questions

136just want to recap that again that's almost Jacklin can correct my math but it's almost like a two to one multiplier effect right for every $2 from the bond measure we get $1 from the state I mean if we were to continue this yeah it's really to it's 43% more money right because we able to um and this is all Julie and her team really take those local Bond dollars and leverage them and get in line at the state for reimbursement for projects we were already going to do right because of the voters and having faith in Chico Unified as being good stewards to put that money towards buildings to serve our kids thank you you're welcome you're welcome thank you okay um right now I don't see any further questions for clarification from board

137members um here we on item 8.2.6 uh we also don't have any pre-assigned public comment requests um and I'm not seeing any hands going up for a public comment at this time uh so we can go ahead and move forward for um calling for a motion I will move approval of resolution 165124 General obligation bond to be put on the November 5th 2024 I'll second that motion okay we have a motion by member Lando and a second by member Robinson um opened up for discussion at this time board uh seeing no further discussion uh let's go ahead and do a roll call vote oh sorry discuss Noor did you want to discuss no yeah I mean I'll just take this opportunity to reiterate the importance of of bond dollars to uh to take advantage of

138monies that are available by the state um and multiply those dollars to even bigger funds to be able to renew and reinvigorate our school facilities for Chico students uh both in our traditional public um cusd schools and our Charter Schools um and I'm really proud to to to support this effort and on that that note the schools that are immediately targeted in Phase five rosale Chapman and park you are all campuses that are what between 70 and 80 years old they were built in 53 I think yeah um there you go so you know um this is not a frivolous spending of public money this is campuses that were built for a different time and a different style of Education um this money goes directly to um preparing our students and educ them for the

139modern world and in many cases and addressing serious uh safety and environmental needs to these sites as well yeah they're falling apart um I did want to to mention and point people to the website too because the facilities master plan is on the website and I've gone on and it's it's pretty easy to flip through off the website so if anybody's interested in reviewing J's presentation it's all there speaking of which um is is it is I don't know if it's already there or is it possible to have Julie's presentation um on the page alongside the facilities master plan because it is a really nice summary of the history of how Bond dollars have facilitated our facilities improvements and expansions over the last few decades couple it'll be added in the facility section great thank

140you it was a great presentation should even get it on video just plaster Julie up there I'm seeing no further discussion or comments from board members um we can do a roll call vote um I'd like to vote first so Dolby I Lando I Robinson I Tenn tennis ey Conan I all right it's unanimous we're moving forward guys let's do this now the real work begins all right thank thank you everybody for all of the hard work that went into into the process to get us to this point now it's from here to November got to do it all right it sounds like um uh president Doby is going to pull a a motion of personal privilege and call for a 10minute break so we do 11 minute break and come back at 8:25 e

141e e all righty welcome back uh to the CH unified Schoolboard meeting we were just on break uh we are still in our discussion action action our uh sorry uh items uh we're on 8.2.6 it's a discussion action item for Charter Schools measure K projects requests hi uh thank you again um this item is regarding uh Nord Country School that you authorized a project for them to get rid of their portable ramps and pour uh concrete ramps in um which is an incredibly nice thing on their campus they underspent so this is just a true up of funds so they underspent by $16,000 and they um this item is just to put that money back into their account of measure K any questions on that I don't see any questions or hear any uh and

142we have no public comment so um I I think we can just open this up for a motion I move approval I second and um would it make sense to put something like that in the consent calendar in the future yes I mean somebody just wanting to give money back to their account you know I mean I don't think anybody up here would possibly object to that okay we do thank you all righty um last vote was unanimous so uh we'll go for a Voice vote again um all those in favor please say I I I uh it's unanimous is approved thank you 8. 2.8 is a discussion action for resolution 1649 d24 adopting procedures evaluating qualifications and proposals of leas leaseback contractors so um in our district we use a public contract code low

143bid low bid um contractors for almost almost all of our projects um we used to use lease lease back quite a bit in the past and it's still in our tool box of construction delivery methods the laws have changed so we needed to go back and revise the selection process for how we get those lease lease back entities on board so the information in front of you is the resolution uh for the board to approve the process that is ESS required by Statute so it's exactly what is required by law for the selection of leas Le back entities and it also details the competitive bidding that must occur with the subcontractors for lease leaseback projects that didn't used to be in statute but it now is um with that I'll turn it over for any

144questions that you might have it's long this this isn't the first time we've done this after the statute changed we did one revision so that we could go out to follow the law and get our lease lease back contractors right yes and things have changed over the years um we ask for a St statement of qualifications from qualified uh General Contractors we evaluate those now there's a scoring mechanism a rubric that is provided and then there's an interview process where there's also a scoring rubric provided and it's very transparent system uh for selection so is there a point where we either have to use the lowest bid process versus the least lease back process for selecting a contractor or is it just whichever we prefer it is up to us there's a a number of

145different construction delivery methods available to the district and Lease lease back is just one of them all right see no further questions uh and no public comment I'll call for a motion I move approval of resolution number 1649 -24 regarding selection of our lease lease back contractors second any further discussion all those in favor I it's you it passes thank you next 8.3.1 discussion action on resolution 1653 d24 the elimination of classified staff due to lack of work or lack of funds all right so I'm here to um to bring forth the resolution to eliminate three positions um the the instructional pair professional position at Neil Neil was never filled and no longer needed it was an opportunity class and that that class is going away for next year so um we want to eliminate

146that off the books and then the two office assistant um positions are they were promoted um they got moved up they got reclassified to uh office assistant Athletics and so they are basically the assistants to the uh the athletic directors at both high schools and so because they have unique positions um they they their position change to office assistant Athletics and these are the positions that they used to hold um office assistant and so um we're eliminating them off the books thanks for the explanation yeah no problem I I don't see further questions for clarification um and there was no public comment on this item so I will call for a motion I move approval of U resolution 65324 eliminates the of classified staff due to lack of work or lack of funds second I'll

147second the motion it was uh it was the motion was by Mr Lando and the second was by U oh not Lando sorry member tennis and the second was by uh bber conin she was first um um all right no further discussion uh all those in favor I I it's unanimous and it passes thank you next is 8.3.2 discussion action for resolution 1654 d24 elimination of classified staff due to lack of work or lack of funds is that the same it is not so still classified still classified that's why I got basically this one came a little later and so we went through the process conjunction with the ca Union talked to them and um move this one forward this is also opportunity classroom um at Chapman where the opportunity classroom no longer resides so

148um we're just cleaning up that position also okay excuse me um no public comment and uh call for a motion I move um passage of resolution 1654 d24 uh elimination of classified staff due to lack of work or lack of funds second okay by member tennis and a second by member Lando um I did miss in my notes that it was supposed to be a roll call vote in the last the last um item and on this item is that something that we need to go backwards on okay okay um we're not going to get sued if we do that you don't think it is in bright red bold capital letters on my paper which almost never happened so I I I saw it and then I remembered and then I forgot and then we

149did the thing and then I saw it again I went oh no uh so we're going to just do it to follow the instructions that I was given by the powers that are smarter than me so Doby I landway tenai conai okay it passes you to us thank you thank you oh the fun ones um all right we're on to for under the under board 8.4.1 is a discussion action item for cellular devices policy update thank you I think I'll I'll kick off the first couple if we could um move to the second I don't have a clicker so you could just go to the next slide that would be great all right U so we were um here on May 1st um the educational team did a presentation on cell phone what our current

150board policy is and see if we need needed to make any changes or what the direction of the board um it was an informational item at the time um following the presentation the board voted to place an item on the June 12th board agenda that would include input from staff students and families as well the proposed potential revisions to an existing board policy um so we're um going to be bringing that information to you so right now Tim and uh pedo will be tag teaming back and forth Tim will be doing the data on all the different surveys and and then Pedro will be going over all the input that that was received on other ways and the changes that we might be bringing forward okay okay so we're going to start off with Elementary

151and then we're going to be covering the current practices the survey results and student input just uh ahead of time we're not doing student input for elementary but we will provide the student input for junior high and High School so the elementary the current practices cell your devices must be kept in backpacks at all times and while the student is on campus and Tim's going to go over the data on this yeah I'm going to look over here to my left because that's a little far for me to see right now this time of night so the first question um presented to staff members um was how difficult is it to manage mobile device phone use during instructional time so in the classroom so almost 90% said easy or very easy um the this is

152the certificated staff data that's being displayed right now so that includes uh teachers um and counselors are kind of our our biggest groups um second question how difficult is it to manage student mobile device use dur during non-instructional or recess and lunchtime and you can see u a little over 30% are saying it's difficult they're very difficult um the the gray uh part of this chart um means unsure well we asked parents and Guardians if they support the current policy um as stated um above in the survey um 60 or 87.2% said they supported it um and then when asked if they felt that the policy was being efficiently enforced at their school we had no surprise almost 56% unsure um 6.9% no and the remainder yes so um overall here um we see that

153parents um uh support the the policy as it is I have a question um I don't remember if the survey allowed for like disaggregating the data for school sites not that we needed that information but that it could have been useful for uh s administrators absolutely it's um disaggregated in many different ways including School sites all right so so they'll get that information or they they've seen it already um they have I'm not sure if Ted has shown this to EAC they have not seen it we can certainly share it out I don't know if they want it but I'd be interested for them if I was them now we go to Junior High and this is kind of like my not expertise but my expence your wheel kind of my wheelhouse so cellular devices

154must be turned off and put away from first spell to last spell and that is across the board all three Junior Highs but it's going to be I I'm actually very excited to present this for you because there's actually some pretty good information here students may use the devices before and after school so uh Tim's going to go over the data really quick and then I'll provide student input yeah so um for junior high and high school we asked additional questions um and so starting at the top with the certificated staff questions we asked if they Incorporated mobile devices into their instruction um 90% said no approximately 90 % said no um we asked them how difficult is it to manage mobile device phone use during instructional time and you can see a significant majority

155there um having having difficulty um we asked them uh if they believe that student mobile devices should be turned off and kept out of sight during class time only but allowed at other time so that would be you know passing periods and lunch um 77.9% said no we asked if they believe student mobile devices should be turned off and kept out of sight on campus at all times um 86% said yes so they they believe that the idea behind the current policy was they agreed with that um please indicate in the next question please indicate your willingness to enforce a more stringent districtwide policy and classrooms overwhelming majority said um definitely willing or somewhat willing uh the last question for staff members was please indicate your willingness to enforce a more stringent districtwide policy on

156campus and the overwhelming majority said yes so so staff is willing to to enforce um at and at the same time they believe that the idea behind the current policy they agree with that idea behind the current policy going moving on to parents and and Guardians um first question there is do you believe that the policy um is currently being efficiently enforced at the school your child attends pretty evenly split again a significant number unsurprisingly unsure um the last question indicates 80 about 83 3% in support of the current policy any questions about those numbers and I get to provide you what our students said about this I want to let you know that myself um Kelly Staley and J marant way visited every single leadership class at the secondary level and we had great

157discussions with our students and to be quite honest they were extremely insightful so you're going to notice up here that I'm going to talk about Junior High sorry Chico Jr and marshan I'm going to combine them there's going to be a reason because they're distinctly different when we bring in Bidwell so when it comes to cell phone use a lot of our students shared because this came directly from our students they shared that they communicate with their parents and they use their phones for that purpose and to communicate with their friends um they also said the following that they needed uh we needed to educate our parents as to when to contact their students in other words we have parents in our district that are texting and or calling our students while school is going

158on right so that there needed to be communication with regards to that they also stated that there will be students still using cell phones on campus regardless of the rules that are in place once again this is coming from our students there is inconsistency in how staff enforces the cell phone policy so they kind of felt hey wait a minute here not all the teachers are on the same page with regards to the cell phone policy and last they stated students believe a more consistent enforcement plan could be more effective in managing cell phone use so that was very telling with that last one before we move on to Bidwell I just want to when the students were saying about educating their parents but we also asked them why are their parents texting or they

159said usually most of the the families are in two um two different households usually those are the parents that are saying who's picking up who today or it could be attached to um if they're going home with somebody else or walking home those type of things that's where the kids would say that they were communicating mostly with their parents are or if somebody else was picking up on them and or reminding them they had an appointment that's why they just said you know that's why most of the time they were communicating with their parents on those types of things not just hey how's it going kind of thing with Bidwell um could Jay I'm gonna jump in on what you just said and I'm I'm going to um say that before kids had self cell

160phones this is what our offices and office AIDS that's we took those messages that you know who are you going home with today did you remember your dental appointment and we'd have to write them out and then send an office Aid to the classroom which interrupted class instruction uh give this the message to the student who then had to you know take it and read it during class time or but it was disruptive to say that there weren't disruptions because of the need of parents and others to communicate with their kids during school is misleading it's just that it got different after everybody had a cell phone so once again when we talk about Bidwell I do want to discuss them separately because when we went spoke with the students it was distinctly different we

161asked students Hey listen what do you guys use your cell phones for and sure they were on par with the other two uh junior highs that they Ed it to communicate with their parents and Friends however they also stated that there were minimal cell phone issues on campus and I got to tell you from my perspective that really piqued my interest they also stated that all staff were consistent across the board and did not allow cell phone use in class or outside of the class so everybody was on the same page they also stated that and and here's one of the key things all cell phones had to be turned off and placed in the students backpacks I can tell you from my experience a as principal of Chico Jr in years past we just

162asked the students to put them in their pockets genius from Mr McKay who goes yeah they need to be inside their backpack so I was like oh man I why didn't I think of that so simple right because it tooks it takes away the tendency to grab their phone and constantly check it right yeah do you think that you were more ambivalent on the subject than he uh is possibly you know it's one of those things where we you know it's a how big our problems are until they become a problem right and so um things change as time goes on I think that you were an excellent principal well you I I had a student or two there while well you were the principal and you did a great job but also know Mr

163McKay fairly well and yeah he runs like a like a tight ship you know um and I think that's what we need for for this topic you know is uh consistency and and but most of all order yeah you know consistency is something that uh the students brought up and um to me it was it was quite telling um because the students themselves were discussing this about how the school actually ran how the teachers implemented all of this and last here um students understand the consequences and their weekly reminders uh during morning announcements we showed up un announced just so you know um meaning Mr McKay didn't know we were going to show up um and he didn't even know we were there which is good right but we were in there talking to our

164leadership students and over the announcement he says Hey listen students just remember you cannot have your cell phones out they need me inside your backpack you know on the subject of having the phone in your backpack the phone in your pocket there actually is a study and I apologize I don't have it up in front of me so I can't cite it but it's really out there um you could find it if you just looked for it but they have showed that even if a student has a cell phone on their person that they performance in class and their attention actually goes down you know um I extrapolate that the further away it is from their control the more out of sight out of mind it is for them I agree and you can throw

165me into that same type of situation we go to Cabinet meetings and I mind sharing that I leave my cell phone sometimes right on top of the thing and there's always a tendency this last cabinet meeting I left my cell phone in my office and I was like that's why I was attentive all right U really quick sorry on on back on that topic of Bidwell um I am curious if the students also brought up um any sort of uh what's the word I'm looking for just proactive um information that they had been provided with or you know it's like the PBIS type stuff where they're being told about the the implications of using their cell phones and why that might not not good or safe or um I just I feel like um I

166remember recalling maybe somebody mentioning that they did do that type of thing also so it's not just this is the rule follow it but also there was like quite a bit of why given do you did you get that sense from the students or have you heard about like what Bidwell does in ter of educating kids about it yeah interestingly enough in terms of the educational piece what they said it was done at the beginning of the school year much like um the other two Junior highs do at the beginning of the school year I think one of the distinct differences was the um one of the students said Hey listen yeah they were reminding us reminding us for a good month or something like that and then it stopped so um versus uh what

167we noticed at Bidwell is like it I mean the reminders were still going and we did this in May right so it was still going yeah I think one p uh powerful um tool also is that the teachers are demonstrating um that they're putting away their cell phones and they're not easily distracted if something comes up you know during teaching time so having just sort of that universal theme that this time is important and where we I'm giving my full devotion and you're giving your full devotion I I do believe there wasn't there's always exceptions right but on the constant old teachers were not allowing their students to use their cell phone and that that's pretty telling now we're going to go on to the chico High School current practice so currently all Sor devices

168must be turned off and put away during class time students may use devices on campus during non-class time passing periods lunchtime before school and after school so no cell phone use during class SL instructional time all right moving on to the high school survey um so again starting with certificated staff members um at the top we see um when asked if they incorporate mobile device use into instruction we see almost 38% of high school teachers answered yes that they do so that's significant increase from Junior High um when ask how difficult is it to manage um mobile device use during instructional time you can see the significant majority said difficult ult or very difficult uh item three up there is I believe student mobile devices should be turned off and kept out of sight during

169class time only but allowed at other times and we see over 80% of Staff um believe that students should be able to use their um cell phones outside of class while on campus um when asked if they believe uh student mobile deves should be turned off and kept out of sight on my campus at all times um almost 80% said no so those those two questions agree with each other please next question please indicate your willingness to enforce a more stringent districtwide policies policy in classrooms um up towards 90% were definitely willing or somewhat willing when asked their about their willingness to enforce a more stringent district-wide policy on campus so campus-wide um the majority about 65% um said somewhat not willing or definitely not willing so inside the classroom um far more willing to

170enforce than outside moving on to the parents and Guardians uh when asked if they support the cell phone policy the current cell phone policy um over 90% of the parents said yes uh when asked if they felt this policy is being efficiently enforced at their at their school um again you see the big unsure in the middle almost 40% um about a third said no and the remainder about 27% said yes regarding enforcement um when asked if they would prefer high school students to keep cell phones and smart watches in their backpacks from the first spell to the to the last spell meaning no uh no usage at passing periods or lunch um 70% said no and the remainder said yes any questions on those this is a summary of our Chico high and PV

171students students need access to cell phones during the day for for communication with parents work Athletics and other responsibilities it was really telling just how many students said we communicate with our um our jobs our personnel and we constantly have shifts changing so on and so forth we really used to communicate uh with our bosses so that was like holy smokes I didn't really that was was not even registering for me had no idea there's inconsistency among teachers in enforcing cell phone rules leading to varying experiences for students once again there was an expression of inconsistency among the teachers at the high school level they they said the following a successful policy would require all teachers to be on the same page and be consistent with enforcement Beyond just the first month of school which

172I was like okay you know there's a theme Here and it's becoming pretty evident completely Banning cell phone use during school hours including passing periods and lunch presents numerous challenges this includes difficulty in Supervision in the likelihood that St strict rules may lead to a more rule breaking Behavior meaning that students would find ways to get on their cell phone regardless right because they need to communicate with their bosses or they need to communicate through Athletics because their coaches or might be texting them or or changes in in fields or changes in practices and times and so on and so forth they felt emphasis should be placed on educating students about responsible cell phone use starting in elementary and middle school which was like okay all right we we do that but maybe not as

173uh as consistency as we should right and they also said lunch and passing period supervision should be focused on larger issues than cell phone use and so I was like okay that's an interesting one because okay in the eyes of our students cell phone really wasn't an issue at lunch it was other things that were happening so when we bring this all together and we take the input of uh the surveys input of our parents certificated staff our students this is what it boils down to Elementary certificated staff and parents support the ceran practices at the junior high level certificated staff and parents support the current practices certificated staff is willing to enforce a more stringent policy in and out of the class room for the high school certificated staff and parents support the current

174practices certificated staff is willing to enforce a more stringent policy inside classroom but not Elsewhere on campus so this comes to your ask you ask us to look at board policy 51 31.8 and let's see if we can click on that so this is 51 31.8 and this is the current board policy can you just blow it up a little bit sorry I'm 60 something this is what it currently States says the following students may use cell phon SmartWatches Pages or or other mobile communication devices on campus during non-instructional time as long as the device is utilized in accordance with law and any rules that individ individual schools uh sites May impose mobile communication devices shall be turned off during instructional time however student shall not be prohibited from possessing or using a mobile communication

175device under any of the following circumstances and then it goes on from there you asked us to do the following if we can click back thank you and this is what we bring forth to you today it would read the following the governing board prohibits the use of mobile communication devices on campus except as Allowed by law and board policy mobile communication devices shall not be assessed accessed Sorry by students during and then we put up options the first one like you asked this school hours for all students in grades TK through 12th we did put that second option up there says we read that Al together mobile communication devices shall not be accessed by students during school hours at elementary and junior high schools and during instructional time at at the high school level

176if we can go back to the presentation okay so that comes up to the board discussion in terms of next steps and uh um with this I do want to move forward with this once the board decides ask through the decision of going with the first option or the second option then we will create our ARS in the spirit of the board policy if you decide to go with option one then we will go with the following AR or the the uh the the spirit and it says cell phone use may be used by students on campus before and after school only during school hours including after school programs devices must be turned off and kept out of sight unless otherwise approved by a teacher administrator consistent enforcement of common districtwide consequences so we would

177make sure that all the junior highs high schools and Elementary School sites we all doing the consistent um practices and so on and so forth same thing with option two but of course it does meet option two in the board policy if that's the one you go with so cell phones may be used by students per current practices consistent enforcement of common consequences consequences are common by grade level span elementary junior high and high school by adding an AR I just want to make it does make it consistent and it tells the school sites what needs to be happening when they they are not being followed um off first offense second offense third offense like the first offense uh would be something like that the cell phone is taken get brought down the office and

178the student can take them uh pick it up after school second offense the parent would come and pick it up after school third offense it could be possibly more restored of stuff being on the no fly list which means you can't go to certain activities after school games dances those types of things um we um could again those things could and I'm not going to put that because we'll allow the the staff um admin a little bit of Freedom if it's going to be Saturday schools and detentions above that but there still the third offense the parent would have to pick it up and possibly we get to the practice where um the the the has to be off or turned in at the office at that point when it becomes a repeat um offender

179it's interesting but talking to the students they pretty much thought that was the case for every you know when we were talking to them that they knew it would be taken from them obviously sometimes they get a warning put your phone away you know when it becomes a problem they know it could be taken from them and they would pick it up or got to where a parent would have to pick it up I think that the the baby is um the inconsistencies from classroom to classroom and and that's not necessarily always just a a staff member who's being lazy or or anything sometimes it's exhaustion when you have to remind kids you're spending five minutes of your 50-minute instruction time just telling kids to put their phones away every time you have to stop

180it's a disruption so that's where it really gets hard and I think the culture change like you know Bidwell has been working on is is a really good approach to trying to to tackle that and really getting to the root of the why for our students I I even with my four-year-old when I can explain the why to her she is all in buys into whatever whatever I'm trying to enforce with her I that's anybody you know I don't think any of us I I doubt any of us respond well to Authority if we just told what to do and not given the why and have a good explanation about it um and I think that the draft policy kind of lacks out a little bit you know why are we wanting to kind of

181have a a firmer uh thumb on this policy uh we took out the The Fluffy language from the old one but it would be nice to see you know because there are these concerns and that there are studies that demonstrate XYZ this is why we're we're wanting to make sure that we're very clear with this cell phone policy um but that's just kind of my two cents at this point okay I do um in speaking with Mr McKay there was something very um I guess enlightening was that towards the end of last year um cell phones seemed to be um and not only cell phones but the earbuds seem to be a problem on his campus so he sent out a survey and in that survey he asked all his teachers will you commit will

182you commit to enforcing um making sure students put away their cell phones make sure that they put them away in their backpacks everybody consistently will you do this um trying to remember within 10 feet if you see something within 10 feet of you even when you're out about walking that you're going to do something see something say something and so he got that buy in uh I do believe if I remember correct it was like something like close to 90% of his staff uh committed and that was the commitment that took place this school year so it's not like this is uh um well it just just for everyone here to know that this started last year or the year before to implement this current school year and so um one of the options that

183you've provided um that isn't a straight straight out districtwide cell phone ban on campuses is really the status quo it's what it's What policies are already are already outlined but just be more clear about the intent of the policies and then having an AR that really gives the site admin yeah the direction of of how to implement that successfully and it's nice that bedwell's a little bit ahead of that and has done kind of the pilot year already has demonstrated success uh being able to see success is very helpful yeah it's it's huge um and more than anything it creates um a sense at least among Educators hey I feel supported right be amongst their peers it didn't turn out like for example where you have oh well this such and such Educators is allowing

184them to listen to music now that's not an issue anymore right or such and such as allowing them to use their cell phones that's not an issue anymore nobody's allowed to use the cell phones I have a question about the classrooms who do say that they use their phones for instructional time or sometimes they let their students maybe listen to music on their phones at the middle school level um especially um excuse me but really this would be any any grade level um how how does how do they navigate that I mean do we still need to get bu it from those staff members and say here are the ways you should work around those tools so we can continue to enforce thec I if you were to ask me one of the things that

185I I would love to see happen is also follow the suits of Mr McKay and his commitment um from his school site this is what we're doing together if I'm going to add to that the policy that um that comes forward tonight and the AR that's going to come after that that will be brought to the leadership team the principles um in the 1 of August when we meet with them about different changes for ARS or policies to go over um this is one of the ones that we already had put on our list that we will be whatever the board decides where we're going to um that we will be talking about and the AR and how it needs to be enforced and what the students are saying that it needs to be consistent

186upon everybody because when you go from classic and I'm not saying again what you said that on on the teacher thing but this gives it a little bit more bite where no this is a policy then the principles will need to be doing it at their first staff meeting which is the I believe the Friday before that Monday um of school to say okay this is our policy what you're talking about with the commitment this is what the commitment of the board and and um what we are going to be moving forward with and we want to be followed and it's just going to be a change but we just need to make sure that everybody understands us what it is um excuse me regarding the uh eight teachers who responded in the junior high

187survey who said that they did use uh mobile devices incorporated into instruction do we know whether any of those were at viwell what what the kids were telling is sometimes it would be an art classes where they were working on their Ceramics and they had individual time to be working on most of that came from the electives at the junior highs where they're hey I'm going to be doing I'm working on a project okay you can put your headphones in as long as nobody else can hear him and that type of thing but it was very rare at Bidwell the exception was uh yearbook where students did use cell phones but they carried a pass with them to allow them and everybody knew that student was in yearbook yeah yep so yeah I mean if

188there are if there are U teachers who are using cell phones as a tool in their classrooms um even at the high school level I think that there would be it would be a good opportunity to have like a brainstorm session on you know the what about when I want to do this it's like well let's talk about the workaround how we could keep kids off their phones because if they have their phone in their hand they're going to want to check their their social media apps they're going to want to check their text messages and that's not the place to do it um so again it's a culture thing and it's a discussion among staff members and buy in with with staff members and and uh the trust in the process as it's been

189brought up both before but also just the fact that not everybody has a cell phone and having some who are allowed to use them and others who are not it doesn't feel very fair right yeah and our Crow books really can do pretty much all of those things including allowing them to listen to music that is correct I I have had times as a teacher when that's that is what I need for that 30 minutes is for them to to work on their project and if they want to listen to music please because otherwise they're being distracting to other students but they could do that through their Chromebooks with with you know ear earphones that are are provided they don't need to listen to their airpods on whatever they're listening to on their phone yeah

190you laugh because we because I know are we in Q&A right now or we're still yeah we're still at q& right now is there anything that could be done um I was recently talking actually some of us were recently talking to um um Erica um Sheridan who said that she thought that uh there might be some sort of special Arrangement that that should be sought for with respect to freshmen in the high school environment is there anything that could be done there to bucate sophomores Juniors and seniors with freshmen in terms of their cell phone usage on high school campuses I think there would need to be more discussion with the Freshman teachers and that but at passing period it'd be very difficult to say freshman can't be on theirs or at lunch compared to

191the other ones to figuring out who's who out there we could have um student monitors like to walk around the hall spotting freshmen on their C phones and calling them out get that armband on them get that armband that's old school it's I I don't know that I would necessarily agree with the approach but a method could be that they turn their phone into their first period teacher and then have to get it back at the end of the day but that that's like the only way I could see that working out enforcement wise and none of us really want to take possession of other kids $500 cell phones so I do know that like um coaches often communicate about practice you know that particular afternoon and it would be hard to to distinguish you

192know I mean there's certainly freshmen on JV teams varsity teams and um I could see where that would be a bit confusing on that it's it's not just afternoons it's during the daytime as well because they're going you know they're traveling yeah um I was wondering if Bidwell has also done very much yet in parent engagement about cell phones because there was quite a bit of feedback about parents reaching out to students during school time which isn't necessarily a bad thing but um helping students develop the ability to have and set boundaries set and maintain boundaries and not be 247 accessible um through their phone uh communicating that to parents you know if you need to contact your student during the school day especially middle school students you need to call the office I I

193yeah I believe um da Dave does a lot of communication videos I don't know on different hot topics on his campus and one of was cell phones that he put out to his parents he has he does them on YouTube y um that I believe he has one on and on Facebook and on Facebook you um so yeah that just to encourage that too and consider that as you know one of the tools in the in a in an AR or in the discussions for enforcement but I do want to go back to Matt's point about freshman um I think like um Miss jardan tapped on it a little bit but that is something that really needs to be addressed not just at the beginning of school about the use of cell phones because when

194we talked to those 8th grade um students you know they already knew that they were going to be able to have them at passing period and lunch and they're a little bit panicking when we are talking about the possibility of changing that but it's more about um um letting them know what we're talking about the indictive of the phones when's the proper time of using them what could happen if you do and constantly have to have those reminders more than just the beginning of the school year to be effective because again it comes into with sixth graders when they come on to Junior High campuses and the same thing when freshmen come on to things the rules and why these rules are in place um so just back to my point about communicating that with

195parents you know consistently and throughout the school year um I just you know I think about being a future parent or a parent future the par oh you don't to say my nose is stuff up again so I'm high school student Junior High it might be and and I need to let Isa know that her pickup Arrangements have changed you know it happened at 10:00 a.m. or happened at 12: p.m. I if I needed her to know that now I'll call the office but if if it's something that affects her after school then she I could text her and know that she's going to get the message at the end of the school day when she's allowed to turn her phone back on like that is what parents need to understand and and envision when

196we're talking about how this self policy really needs to be consistent among staff students and families and that's uh exactly right and that's uh What uh our Junior highs and high schools uh students were actually saying too was like hey we do need to educate our parents as to when is the appropriate time to contact us and most students also said that they could go to a teacher or an administrator and say listen I'm supposed to check my phone I don't know if I'm picking up my second grader you know you know after school and those kind of things but they knew they can go into the office or asked the teacher can I just look at it real quick and then turn it off in front of you and put it back in my

197backpack most of them felt that they had staff that they could do that with and um it's just again um educating all students that they can do that instead of just doing it underneath you know their sell or their Chromebook or that kind of thing the the discussion just um got to the place where I I have concerns and that's the parent educ ation about communicating with their student and um getting the students and the parents to understand that there will be a time to check their phone for text messages at the end of the class period um saying you're going to call the office and send a message oh my gosh I it it just it doesn't work there isn't staff or student AIDS available to take care of that and it is very

198disruptive in the classroom when they open the door and have to go in and hand the message to the teacher and you know I don't support that because of all the years I lived with that disruption I do think that letting the students check their text messages between classes is is appropriate I also think and support report messaging the why the negatives of too much cell phone use um and what it does to your attention span in school as well as out of school you know the negatives of of what we're doing with cell phones and the kids on it for for so much time is is absolutely there as Mr tennis said and we need to we need to educate the kids not that they aren't hearing it too on other you know media

199things that are saying hey this is bad for you but say it and say it over over and over again like uh Bidwell is doing and I I do support continuing the message past the first week of school I appreciate what Mr McKay has done it also raises the importance level of the message to the student if they're hearing it repeatedly it means H I guess they're serious about that issue exactly consistency is key there um do we have any further questions for clarification from staff okay um so hearing none thank you for your presentation and for doing the work and getting the dated together I know it was a lot for the end of the school year and you're doing all the other things as well but um obviously this is was an important

200issue to to address um it's become more more apparent that it was an important issue to address so I'm glad that we've tackled it and thank you yeah thank you uh we have one person that has signed up for a public comment um and so uh at this time we'll take public comment and then we'll move into our discussion um vote period so we have Michelle Cooper Michelle knows the time rules I won't have to say it again thank you um so it's funny um so I'm in HR and the one thing that we've learned in HR is if you're gonna do a survey use the data if you're not going to use the data don't take the survey right so um I hope that we can look at the data that we got and

201see that everybody is like concurring that the current policy is adequate and that um and I agree like all we need to do the answer to this is develop an AR that enforces the policy and I love adding the why to it I think that's great I think everybody responds better um when they know the why um and then teach responsible use I'm I'm wholeheartedly agree with you know teaching kids that they can check their or the high school kids anyway that they can check their phones during passing period I know from my own student um you know there's times where you know I forget to tell him something in the morning I text it to him once I get to work I know he's in class but I know that that cell phone is

202put away he is really good about that and I know that when he has a break he'll answer me um I don't expect him to answer me in the middle of class I will also say though that there have been times where I have called the office to excuse him from school for a doctor's appointment or you know tell he needs to be out in front of school at a certain time to be picked up for an appointment and their response to me is well are you going to tell him like we'll have the the call slip here for him he needs to come to the office to get it so it's my responsibility to text him and let him know that he needs to go to the office to do that so I think

203the staff is really relying on the parent to communicate with their child through the cell phone as well um same thing with the nurse anytime he's gone to the nurse's office they have him use his cell phone to call me and probably because it's faster he has the phone number right there they don't have to take time to look it up exactly exactly I mom go oh it's just the school I'm not um I will say my he did go to Bidwell and Mr McKay was great we never had an issue um the cell phone was never an issue there um it actually was a huge help when um my child left school one day on his bike and had a horrific accident between Bidwell and mcmanis um luckily the mcmanis principal witnessed the accident

204and grabbed the cell phone out of his backpack found mom called me right away before he could get to Bidwell to get you know numbers or whatever like that I was already there he ended up with two broken arms so um I was super grateful that he um that that principal knew to knew to get that cell phone and Mom right away so those are just my thoughts and um like I agree just let's just develop a really good AR policy to enforce this thank you hey Michelle really quick sorry um would so the first example that you gave um about the just the call the office office say you know that that thing is that at the high school level at this time okay yes thank you yeah okay um do we have any

205other further public comment anybody else that would like to come speak all righty we'll see none um we have two options for um the path forward that have been presented to us um we are the board so we can move in whatever Direction in that in that way as long as it's legal um and so I um just ask if uh there is a board member who would like to put a motion on the table I would um there is a uh here we go so the draft board policy 513 1.8 where there were the two options laid out yeah Tyler it's a slide before no that's not the one yeah it's a slide before I believe that's the it's right there go to the draft you go yeah so um I would like to

206have a have a bell-to-bell you know prohibition but I I sense that that's out of sync with with where people are on this um and um so you can't always have have everything you want um I do think that cell phones are a very big distraction for students and I think that they could have a better learning experience if they didn't have them on their person but there are a lot of very mature students in our midst who who seem to be to handle this um but option number two up here I think is a very short concise um and elegant way to say what what I think I hear they're being support for um and that phones will not be accessed by students during school hours at elementary and junior high schools and during

207instructional time at the high school level bubble I think that is a very um just elegant solution to our problems I don't I don't think it's uh wise for us to have Junior hirers um all on their cell phones during lunchtime and it's the parent of two three Junior highers at one time or another um yeah I don't think that that those students need to have all the pressures of social media and the the equity issues if you will that go along with some students having them and others not having them um the sorts of things that are available on the internet that Fascinate students that age where there's really not much of even of a hint of adulthood with those Junior hires um so I don't think they need to be on their phones

208during lunch and uh and I would Advocate option two because it makes clear that that that won't be happening at at the grade school level or junior high but we're recognizing that high schoolers you've got the open campus thing going on and you know these young fol folks are starting to take you know some baby steps into adulthood and and and being given more responsibility and and you know the community is trusting them more and and the school system is trusting them more so it makes sense to have um to have you know the phones which are so ubiquitous be a part of their life and to accommodate for the fact that that's just kind of going to be there uh whether you make a rule or not there's going to be a reality of

209people you know being on their cell phones and conducting business that is sometimes productive and and contributes to their quality of life and you know even the the goings on at the school so I like option two on this and um and I think that the spirit you know and even the language contained here in should be useful for an AR because it's just so good you know it's just one line it says it all so I would move uh that we you create an AR that that incorporates or directly reflects this option to as written here in this draft board policy I second um question for clarification uh so we would vote to approve a revised board policy um that then would have an AR that was developed to go with it so do

210you want to restate your motion to approve this board policy with option two um or make any kind of other changes to or I don't know if we need to te it at all as I think I said it I said sure I would like to you know um amend this board policy consistent with option two and then build an AR maybe even tonight if you think it could be done to to reflect that I think we could probably get it done tomorrow during our head Services meeting the since we have most of it I we just don't have we have drafts that we've been working on but we might want to add a little bit of the why that you're asking for Miss Doby and um to the AR um but I think we

211can get it done um clearly by tomorrow or Tuesday at the latest great share yeah yeah we can share it at the next they the next board meeting um question but we'll be ready for school for sure right U so would U oh my gosh my question just left my brain um what is it necessary at all does does the definitions in here def like there's no loopholes right there's no like we don't need to call out airbuds or earbuds or smart watches or like it's all pretty much all encompassed mobile devices right I mean the access you know um the use of mobile communication devices on campus except uh mobile communication devices shall not be accessed by students durring so if you've got earbuds yeah I think you're accessing your mobile device right I

212was thinking about playing music I I could just see loopholes yeah not strengthen it right just wanted to make sure we it's clear enough for people sport goggles big glasses oh that's a tough one smart glasses those are coming um okay so we do have a motion in a second um I feel like that's that was valid just wanted to clarify the intent of the motion um and any further discussion uh Miss Robinson thank you Mr Caldera in your experience when you were still at uh Chico Jr did your office people um have a lot of time with phone calls where they needed to deliver messages to students from parents I I'm going to say not necessarily when I was there we didn't necessarily have that issue and it because you already had cell phones

213no what we told the students if they wanted to use the cell phones to communicate with their parents they had to go to the office ah so if there was an issue we did let them go to the office and they could use their cell phones there communicate with their parents but then afterwards they had to be put away right there in the main office so it alleviated a lot of uh the communication that needed to be done by the office the other the other part with that a lot of our teachers said hey please do not do whatever you can to not disrupt the instructional practices during class time please cherish that time as much as possible so therefore that's why we did we how did the student gain the knowledge that um there

214was a message for them that they needed to go to the office to use their cell phone to retrieve if that was the case we were very strategic um sometimes it happened during passing periods uh during break lunchtime um we try to hit them hard there um and we' let the parents know hey here's a situation we're going to deliver at such and such time just in case so um for example if a student need to be pulled out during fifth period we'd let them know during lunchtime yeah I I do still have a concern about the um no no mobile device in their possession for Junior High kids there's so I taught Junior High in this district for eight years right and and I and I have also observed classrooms in the almost with

215the four years that I've been out of the class at this point which so there's and it's changed a lot even in that time but there were infrequent disruptions for like time sensitive things that we would get call slips from the office for but they weren't so disruptive that it would make sense to say oh well kids can have access to their phones um and and be able to check their phones for messages from parents um because usually in an emergency situation when you need to get a hold of your kid now like you're you're you're going to have to you're going to have to go through those channels um and it's more disruptive for students to have access to their phones than it is for a call slip to come in once every couple

216of class periods and and I also do want to share that the vast majority of the texting from parents to students was really happening yeah let's say it happened during the school day but the students just the vast majority of them really was where am I picking you up is it on Oleander is it on Memorial is it on the Wells Fargo side so it was really about where to meet the parent to pick up the student and the minute they walked out of sixth period they open up their cell phone and they check and they knew where to go after the last bell after the last spell yeah I do think in an Ideal World there would be a solution for our our lower classman you know freshmen who are still technically eighth graders

217when they walk onto the E the high school campus and uh that there was a way to better transition them to the responsibilities of having access to your phone during passing periods of lunch time because the the the biggest fear in that that I have is is the potential for bullying and access to social media that happens during that time and so so students who take advantage of having their phones to take inappropriate pictures post things on social media during school time take videos of people without their permission in those spaces passing period of lunchtime like that is what I I'm the most concerned about and I wish there was a better solution to tackle that issue that was easier than culture change because culture change is one of the hardest things that we can

218do um on school campuses it's the longest lasting but it is it's a heavy lift sometimes so I think that that's going to be our our biggest challenge um when it comes to mobile devices moving forward assuming we um Implement some more stringent um regulations is motion clear motion's clear intent is clear I just want to make sure everybody's on the same page well I'm I'm sorry I'm I'm going back to reading the lead into the options mobile communication devices shall not be accessed by students during and then the the two options um it doesn't seem if our intent is to not have cell phones and and mobile devices in the possession of junior high school students I think that's what that needs to say um I'm I'm the AR would say they'd be in

219the backpacks the AR would say what they'd be in the backpacks you know not in their possession so there there's different ways of saying that um we don't want to say possession we would say that we would require them to be in their backpacks yeah and and I don't object to that being in the backpack is not something that I would you know lose hair over um the um I want to go back to this um the slot the uh data and look at the junior high data again for Chico Jr and Marsh did you want to see the student or did you want to see the data from parents or teachers all of it I want to see what's this is for all Junior huh this data is for all the three Junior highs

220I thought Bidwell was separate there was a bullet The Bu student um slide was different at Bidwell not the actual survey questions and I can't read that from here was there support from parents at chica Jr and Marsh to have access access to their communication devices limited all yeah all three School says that they want to keep the policy as is when the bell rings they are off into the backpacks and then the bottom one would show that for parents and and staff okay 85.7% I believe student mobile devices should be turned off and kept out of sight on my campus at all times correct yeah it just reiterating that this is actually the current policy it's been this policy for a long time it's just not very well uniformally enforced okay I'm ready to

221vote um Mr tennis you made the you made the motion we'll start with you tennis I Conan I Dolby I Lando I Robinson I all righty thanks everybody looking forward to seeing uh the final product in the next week or two two weeks by by the next meeting great oh I still have more to to do next is 8.4.2 discussion action for the approval of revised updated new board policies okay so um board policy 5145 point9 hate motivated Behavior we did bring to the board previously for a first reading we have now per uh board Direction and staff have worked with NorCal anti-racism Coalition and um sought their input because they had some questions about this so we worked with them uh and bring forward the uh policy where they were here last time and

222said that they supported the policy we've done some work on the AR as well but the board approves the policy so we're bringing that forward for approval tonight I have no questions do say do we have further questions there no changes since the time we brought it forward last time okay okay um and there's no public comment on this item all righty um do we have a motion I would like to move adoption of board policy 515 45.9 I'll second so uh Leo uh makes the motion a Dolby seconds to approve uh last was unanimous so all those in favor please say I I I nay thank you so we have four yeses and a no I I did want to comment in meeting with um the uh the people that from the Coalition um

223very productive meeting very productive input and insights from them and um and so I'm I'm glad to be able to vote for approval I just have to apologize um I this is the second time I've done this tonight just try to move right through things and forgot to ask if there was any discussion that the board would like to have before we move into the vote um we did just vote to approve it but if anybody would like to State you know their their position on their vote please do so I'm so sorry because I don't mean to do that okay we'll move on to 8.4.3 uh this is informational so first reading of res revised updated new board policies so we have several board policies that we're bringing that are updated um typically what

224we do is we have a first reading this allows the public and the board the opportunity to read it um kind of digest it between now and the next board meeting as always if there are any questions questions please email call um and we'll get answers back to you on that as well as if you have suggestions for changes to any of these policies do we have public comment public comment we do not have public comment on this and they will be back for the board meeting on the 26th for a final reading and approval okay if there's no questions for clarification at this time we'll move forward since this is informational only um next is items for the floor um and I don't see any uh folks from the audience that would like to

225make a public comment at this time uh we also had no board members request to agendize an item therefore I will ask if there's a motion to adjourn all right so moved thank you