001all right welcome to the special board meeting of chico unified tonight and with that i call us to order and we will do the flag salute i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you so does anyone have any announcements okay all right with that we'll move on to the consent calendar and does anyone wish to pull um an item from the consent calendar we did have a speaker card requested for consent i don't know which item it was so if there's anyone here that submitted the speaker card and wanted to pull something from consent please let us know what that would be okay okay well i don't see anyone so
002may i then have a motion i move approval of a consent calendar i'll second that motion all right so it's been moved by matt tennis and seconded by eileen um so with that we'll have a roll call vote um robinson i lando i kaiserai dolby i tennis hi all right five to nothing so thank you for that and now we move on to our discussion action calendar and we have a resolution number 1586-22 the 2022 chico parade of lights i will take that one miss kaiser or dr kudr okay thank you so the chico parade of lights is a community-wide family-focused event annually in downtown chico the goal is of this parade is to encourage collaboration and partnership among all community entities in supporting this resolution chico unified school district is making a commitment to
003be an active participant at a part of the community the 2022 parade of lights will be held on october 15 2022 this is something our schools and actually um mno of really transportation have been very active and more they've put a lot of lights on buses and drove them down we've had our our bands our cheerleaders different schools have had different floats before on the parade of lights so it's something that we've been a part of um we just wanted to bring this forward to something that as a board and as chico unified that we were going to support thank you does anybody else have a comment um well i'll just comment uh i've been a judge at the parade of lights for a number of years and i believe kathy you've come to me
004it is when you talk about family event it is more fun to watch the families on the sidewalks almost than the floats it is just an amazing event and the organizers um do a really good job of getting everybody involved and yes our school involvement and the buses at the corporation yard have been wonderful i think they decided that my two little ones were um loud enough to ride in the parade with me instead of being on the sidelines so yeah would you like a motion dr kaiser yeah i'd like a motion okay i move approval of resolution number 1586-22 and encourage our district media to get the information out to everyone including the school sites thank you i'll second that so it's been moved by eileen robinson is second by tom and so any
005comments or all right so we had a voice vote we can have a yay or nade this time all those in favor say aye hi all right thank you very much it is a fun event okay so we're moving to human resources um and the issue of substitute pace so jim hanlon okay as you recall two years ago at the time of the start of covid we came to the board to increase uh substitute uh pay from 125 to 175 dollars for daily subs and 150 to 200 because of a chronic shortage of substitute teachers and we were competing with surrounding school districts that continued into last year and i came to the board for a second time to ask to maintain that increase and now i'm coming to you once again because even with
006covid on the wane as far as impact on schools we still continue to look at shortages for substitute teachers and the surrounding schools are not lowering their sub rates so in order to be to be competitive we're asking the board just to maintain that um that value for our substitute teachers um and we're and and this proposal is just to just to continue it not to have to come back to the board because it doesn't look like the shortage is going to go away anytime soon all right any comments just to be clear this covers just this school year correct no this is this is a permanent this would be a permanent and beyond there it is okay yeah very good eileen it was the uh and beyond language that um i had a question
007about um mr henderson since you're also part of our bargaining process does this lock us into something or is it just indicating our intent and if we needed to make a change it wouldn't be difficult it's not an issue because we don't bargaining unit people right we don't bargain with um our units on substitutes so it doesn't impact any contractual issues okay then i don't have an objection okay any comments from the audience all right okay may then i have a motion i move approval of the 22 23 and beyond substitute pay schedule well second okay so moved by eileen is second by caitlin all right uh again we can do another voice vote all those in favor signify by saying aye aye all right unanimous thank you both all right so now we're moving
008to approve a provisional internship permit for a multiple subject credential from megan chaney is that correct that's correct so um intermittently i come to you for approvals of this kind for interns this is an intern at neil dow elementary school third grade she would be she is going she's signed up for the internship program at chico state and so it's not uncommon for us to do that when um we're in a situation where we need a particular teacher in a particular spot um um so we typically come to you with special ed in this case it's a third grade teacher at kneel down that has made the request all right any questions or comments by the board any from the audience i'll just add that they are very comfortable with megan she was a student
009teacher there and so she's a known quantity okay yeah that i've heard a lot of positive income parents about her actually good yes very positive okay where would you like to make a motion absolutely i will move approval of the provisional internship permit i'll second the motion okay i just have a comment because i don't know this person and i don't know who applied and i don't know the interview process and it's you know part of our job to also trust the process and the people who are already employed here but i do want to just acknowledge that internships are challenging because i was an intern and i would just hope that we maintain our ability to provide as much support as possible for this intern more so than we would a first year teacher
010so just not to let her kind of go and be because interns have a much more challenging workload than even a first-year teacher does yes you are absolutely correct and um i've been assured by the principle that that they will provide that support i just would also like to make sure that the board is always aware that this is not actually a decision to be taken terribly lightly that internships are very challenging and if they're you know come with great recommendations then that's fantastic and i wish um this person the best and i'm sure that that they provided the right supports will be very successful this year for our students all right so i think that bringing somebody in with additional workload is always you know requires additional support so may i have a motion
011then i already have a motion sorry um so voice vote all right gonna have it all those in favor mr tennis did you okay sorry okay so then we move mr hanlon is very busy here so now we have approval of a variable term waiver request for a pupil personnel services credential for christina camacho so this is a little different as you know we brought on a lot of counselors in the last couple years and we hired some that were working under credential ms camacho has completed all her coursework for the credential and she simply needs to put in her hours typically what happens with counselors is they will have a period of time where they are interning at a school site and while they're working on their their coursework she's completed all her coursework
012and just simply needs to put in the hours and so we would like to have her work as a counselor while she's completing her hours to complete her credentials so in order to do that we need to get a variable term waiver and as soon as she completes those hours and there's there's a lot of them it's it's over a thousand so it takes a little while then she would get her clear credential all right so any other yes i think my initial question is is there another counselor at this school site she was here on a independent contractor agreement and um we because we didn't have enough counselors to do that so these are people that typically have they had either a mfc a marriage family certificate i mean a master's degree in marriage
013and family counseling or they were a licensed social worker and and i can't recall off the top my head which one she is i think she's a licensed social worker they just hadn't completed the coursework to work in a school so she did that last year and um now she needs to put in the hours so um they're not unqualified these are people that are highly qualified they just needed to get the proper uh credentialing right that's not what i would say yeah so to answer your question ms dolby is that she'll be at rosedale um by herself but our elementary counseling group works together as a group and they also have a dlc counseling rep so she'll get the support she needed like she did last year so she's at rosedale elementary we only
014have one counselor and a counseling assistant but she'll we'll make sure again that she gets the support great thank you all right so any questions from the audience all right seeing none may have a motion eileen yeah i uh move approval of the variable term waiver for the 2223 school year for um christina camacho i'll second okay so move by eileen is seconded by caitlin all right so no other comments so we'll do it with a vote a voice vote again all those in figure thank god all those uh approving can you indicate by saying yes yes if you prefer okay thank you i don't know why i got hung up but i did okay so once again mr hanlon resolution 1587-22 so these are these are things that i bring to you occasionally to
015eliminate positions that are no longer needed at that specific site um they're all part time they're not currently filled there's no layoffs and we have negotiated with csea on these any questions or comments i i have a question um on the elementary counseling assistant position it says have lack of funds um can you help me understand that a little bit better please yeah so um each site um is given four hours of counseling assistant time so when specific school sites and i don't have a record it's a serial view okay so they must have put in extra dollars through their uh their site dollars for extra hours beyond the four hours and i know that title one dollars and other things have been cut back um so they probably decided that that was not something
016that they were going to continue to support so they still have them the the four hours is that correct ted to continue to have the four hours at that site it's just the extra hours that are being cut and to give just a little bit more clarification so when we had grant funds that came through when scotland shrimp worked here he put the hours out and so the not every site had the same amount of hours some schools had seven six two three but what we've decided to do is make sure that everybody has a four so when somebody did leave like this person at sierra view left we're going them back down to the four hours like other schools are getting that four hours so eventually all schools will have four and like mr
017hamilton if the schools had money to purchase more counseling assistant they can do their own funds um okay i think that um just in the i wanna maybe have a discussion in the future not pertaining this specifically but just um when we talk about equal versus equitable you know some sites are going to have more need than others so an even four across the slate's not going to work for every school so if it's a budget issue i think that that's definitely a conversation worth having and and that's where our sites do get additional dollars based on the targeted students that they have and then they can hire additional counseling so that's where that equitability comes in and you'll see that from many of the sites that use that that way this was a grant
018that actually expired many years ago now and we're just trying to get back the hours that were added that then the district had to pick up those hours so now we're trying to cut those back out so that the base is the same across and then each school site can add as they need for their student population and then just a follow-up question when it says lack of work that just means that there isn't the need necessarily for that position at this time or that level it's lack of funds or lack of work in this case it was lack of funds they're just not well i'm just looking at the paper that says what oh any other positions yeah yes that's correct it would be it could be lack of work depending i don't have
019the specifics on those i apologize but the position is no longer has been deemed that no longer is needed at that site for whatever reason by the supervisor another example i'm not going to stop talking is that um on their uh crvu's ia computer where it says work so originally uh when we went out to the sites gosh this was probably seven seven years ago we allowed sites to choose from having four hours of an eldad four hours of an i a computer and four hours of tcm but at that time point cru um decided they want eight hours of a computer um aid versus not having an eld aid since the population has changed um at sierra view they needed the more need of an eld aid on campus and so when this ia
020computer person retired they decreased it so they could have both a four hour ia computer and a four-hour eld aid and then so to follow up on that logic the high position bilingual for rosedale just means that they've determined that they don't necessarily need that level of instructional aid for bilingual education that was a grant thanks dad yes it was a grant all right any other comments or any issues from the audience all right uh may i then have a motion sure so moved okay so tom lando second i mean i'll second the motion all right so we have a motion and a second for resolution 1587-22 elimination of classified services and ordering layoffs for the 22-23 school year all those in favor say aye hi hi all right thank you and good questions too
021okay so we are now moving to the district's uh adoption of district-wide goals and the mission statement these were developed in accordance with the local control accountability plan and each year the board identifies the goal usually in the academic achievement area for additional emphasis the goals identified by chico unified board will serve the guideline for monitoring and adjusting administrative decisions throughout the school year the goals are shared with all of chico unified district staff and staff across the district develop site-specific plans that provide support for the adopted goals so at your last board meeting on june 29th the board adopted the local control accountability plan that plan really guides the work that we do for the remainder of the school year and that had community input into it the goals were developed and adopted we
022asked that the board keep that as our focus so that we can continue district-wide to have the focus on our three lcap goals also here you have the district-wide expectations of staff to support those goals as well as the mission statement which the board adopted just last year he revised and adopted the mission statement last year so what you have in front of you are the l-cap goals the district-wide expectations and the mission statement that we are asking for approval okay and funding comes from el capitan correct okay so um any uh questions or comments from the board i have some um i'm not inclined to vote no on this this year but i will revisit the fact that we made that change to the mission statement last year that i didn't like and it's
023related to we changed the word compete to participate as you may recall as if our students are not going to go out into the world and have to compete against you know other businesses other employees um i think it's unrealistic so i think this mission statement is inferior to the one that we used to have but you know i'm not feeling so passionately about this that i want to go against all of you and you know not think that this is a you know a reasonable mission statement for now so i intend to vote i all right thank you anyone else all right may i have a motion so moved all right so moved by matt tennis i'll second the motion okay and seconded by eileen and again these were developed with a great deal
024of input from the community including our students so all those in favor signify by saying aye hi all right thank you so now we move to the board workshop calendar topics liaisons and board member assignments [Music] a number of topics have been suggested 13 of them indeed we don't really have workshops so is the expectation that there will be some that will be grouped together or simply some that will be left out so how we have handled this in the past is that both board and staff members have submitted suggestions for workshops this really is at the discretion of the board what areas would you like to have staff give you a more in-depth look at within the district usually we have two board members assigned to work with staff to ensure that we do
025provide the information that is relevant to the board and that we are meeting your needs on that so um really the board will need to go down and whittle this down to um four or five workshop topics because we do have standing topics that we discuss at certain times of the year so i'll turn it over to the board the list is in the board packet of the items that were submitted that is not an exclusive list you can still add items to that if there are things that have come up that you feel are important comments i do um i've been on vacation for the last week and a half so i apologize if i should have brought this up before now but i don't see on this first attachment anyway nutrition on here
026happy to add that nutrition service yeah thank you we did have some um communication madam superintendent about this and we talked about having a meeting about it maybe three weeks ago or so so maybe it's not completely out of left field no it is not anyone else yes eileen um thank you dr kaiser i am probably the one responsible for getting number six on the list and i'd like to explain a little bit about why um over the last number of months in going through and and reading some publications from educational institutions and california school boards association there were some articles about grading philosophy and practices and it's a very um unsettled shall we say issue there's a lot of pros and cons but one of the things i i saw was that there are
027ways possibly of um taking the um this topic and looking at applying it to different subject areas possibly taking just many in-depth looks it's something that should take a while as in years and and then i also in in reading today or yesterday preparing for the meeting as a board member we are charged with taking a look at looking at cutting edge or or new things to assess whether or not it's something you know we we need to explore and be involved in so what i'm i'm not suggesting we adopt anything it's we are so far away from that that um that's not where i am but it the positives involved in in the changing of grading assessments and stuff especially for higher achieving students um was intriguing and so i i'd like just i'd
028like to take a look at it and see if there's anything in that um you know in the research and in the stuff that uh that we might want to take a look at in the future i'd like to comment on that if i can i was talking to a teacher a couple of teachers recently about um and i need more information on this and i'm only reminded of it because she brought this up and expanded on it a little bit but is one of our uh primary computer programs that kids track with and that sort of gives them work is it iready gives you difficult assignments or not based on how well you're doing and i'd like to maybe explore the possibility this would be in the vein of uh grading practices of philosophy
029and practices really i would be concerned about some computer sort of just giving a kid easy work right and boosting their gpa sort of artificially giving them the idea that they're some totally awesome student when in reality they may not be more prepared for college you know they might actually be less prepared because you know this this you know computer didn't challenge them so maybe as a sub point of this we can talk about whether or not that's happening you know yeah i'm gonna make a suggestion here because we have um five topics that we need to whittle this down to and so maybe if there are some that the board members can say they can just take off that there's not an interest in having a board workshop on that topic and then uh
030help us get to the five that the board does want to hear about could we go the opposite and just rattle off what we're interested in and then i think we'll see us on on this document right yeah so then she could just type in our names and then we can see where we land is there interest in doing it that way so we could possibly just take five minutes here ourselves and rank the maybe the five or six that we all want and then see where we match up and either we could just type it in ourselves if you would rather instead of us all taking time to speak it out loud or you unless you don't want to give us editing access i like okay i'm not hearing that and she just said
031that um she doesn't have the ability on her end to give us editing access oh okay gotcha oh erica's on zoom well do we have to drop it down to five right now or can we in effect um if each board member was to pick five that they were more interested in and send that collectively right like just send it right now i mean we're deciding this right now so so we do need to get this sooner rather than later because our first board workshop coming up will be september 7th and that's right around the corner yeah so we're going to need to get hopping on this followed by october 5th november is a standing one where we look at our chico unified academic achievement data but if we could get at least narrow down
032we can okay all right eileen yes um excuse me i i had a question comment the one of the items that we still have to deal with on our agenda is the facilities master plan and the contract for that um consultant was well we did deal with it it was under uh it was under the consent agenda but that contract with that contra uh person is that there to have their recommendation to us by the 31st of december if um if we're going to have involvement with that i i think that that having a late in the year before the plan actually gets finalized would make sense that facilities master plan if you haven't read it and you need a good book to you know to read that process is deep intensive um [Music] and
033we're we haven't started our phase five yet we're we're only through phase four we can't move forward without two things updating the plan and finding a way to finance it we're we're at the end of what we've already approved and we're at the end of the money so i would like to really put a a big priority around number four so i have a question of clarification from staff um the the consultant that we're contracting with is going to give us recommendations by the end of december and so now would be the time to give input is that what i'm understanding from board member robinson so we are out for proposal right now um looking for architectural firms to help us assist in updating the facility master plan um once that firm is selected then
034they will assist chico unified in updating our plan and with a target date to be done around christmas time okay and that's when all the feedback would come from staff board administration community during those meetings gotcha what thank you oh jaclyn would that be after the uh the december 31st date i would recommend a board workshop up after the completion of the updated facilities master plan i think that's the best information then to present to the board and to our community at that point that does make sense thank you and erica worked your magic and you do now all have access so if caitlyn if there was a plan or maybe it was tom had a plan for prioritizing so what i'm understanding through the filtered uh air here is that we really have just
035two open board workshop no i mean between now and december okay just two so the two that we press hard on should be the ones that aren't dependent on the consultant's analysis and november is a data one so that holds us there so i would have argued for the safe schools over review after the student tragedy in texas but i think we're going to need the consultant feedback for that one given the issue of doors and costs etc so [Music] i would like to argue the co-curricular and athletic programs because we are expanding them to the junior highs and because this is something the value-added component i think of that for a lot of parents and i'm assuming that we need to have made some assessment before we get into the sports that occur only
036in gyms for the winter and the ones that would be taking place on our fields in spring so that would be one analysis the other one is in the gifted and talented and advanced placement programs rcte programs are overlapping with those in a very dramatic way in facilitating those students access and success in college so i don't know how where our time pressure is with that but um we certainly want to keep a strong we want all three programs to be strong um you know so feedback on those ideas anybody yeah eileen um dr kaiser i hear what what you're saying um with the number five um but if we have the workshop before we have a lot of feedback from the success of bringing pv online with with the um expanded program so that
037cte and these other programs can intermingle which is our real big desire for success for exactly what you and what mr tennis were talking about um i i'd i'd rather see it moved into later in the year so we have do we have let's see we have uh we have an april workshop available so um and and this is in your packet it's the the blank ones there but it's september 7th is an open one october 5th february 1st april 5th and may 3rd so there's five open spots two before winter break and um three after winter break i sort of have this philosophy of the mindset of this could have been an email and i feel like in a similar way some of these topics could be not a full workshop but something that
038we get an update on um and so um both of those that that dr kaiser just mentioned gate and ap programs i think that we wouldn't necessarily need a full workshop on um co-curricular and athletic programs probably could be expanded on but i think that there may be more higher priorities for where we're at right now given the culture of um and the climate of our school system so that's just my my two cents on those so just to clarify these were all sent out to the board um both in the packet and prior asking for input but it really is this is the board's opportunity to tell us what do you want to do that deep dive into and we will do whatever those topics are we just need you to let us know
039what those are on that note um thank you i'm sorry i know we have a standing uh appointment to review the casp information i was wondering if maybe we could i think it's really important that we look at assessment accountability systems i know it's not super exciting or new but i think we need to do every year can we roll that into the interpretation of the task data maybe i'm sorry can you repeat number one on this list the assessment and accountability systems into our overview of the casp numbers just so we can get them both that makes perfect sense tim do you have input on that yeah so the casp data will be available generally in past years by the beginning of october however the state dashboard data which includes casp data amongst other
040other measures that's not released in publicly until the beginning of december so if we were to roll those two topics together i would suggest pushing it back farther in the year that makes sense thank you like february 1st tim which would then free up november 2nd oh november 2nd is currently our review of student achievement data okay so if we want to look at all of that together we would move it back to february 1st that makes sense to me so i think that mr orlando and i have definitely put our input on which topic so far we're most interested in um i don't know i yeah i don't have my chromebook today sorry guys but i did email rociofrench which i don't know if you're controlling that rocio or if you can but um
041no i want it to be a surprise for you when you see my name come on i only put four down i didn't put uh oh okay so what are you arguing for matt i am arguing for um nutrition services update uh along with dal ms dalby um special education programs and budgets along with dolby orlando grading philosophy and practices i think that sounds like a really interesting conversation i would really like to have it um and be involved in it and then there was one more but it's been struck out i guess i was spacing out during that part of the conversation assessment and accountability systems that one's gonna that would be in february okay for clarification on that because i i think that those were originally thought of as two different things right
042so assessment and accountability systems is sort of the the what and how and then the the data presentation is the the outcome right so is that is that by interpretation of what assessment accountability systems fed state local is which would include the the um that program i don't know why it's not coming to my brain right now um so but that seems like a lot to fit into one workshop yeah when i i mentioned the dashboard that is our state accountability um which is influenced by federal accountability but it's it's administered by the state i would suggest that that local measures like our local assessment plan would make that uh board workshop extremely long there's a lot to that plan and it's widely varied you mentioned i already but we have a thank you wide
043number of of systems yeah that was going to be my question earlier was the the topic and then the other the topic that's listed as a potential workshop and then the the actual topic of discussing the data and i thought that that might be too much which is what i was looking at for from you so that would be too much to include all in one well i think as part of that dashboard presentation which again would include the caaspp data we would discuss things like csi comprehensive school improvement and other federal accountability measures along with that because those are directly related to that dashboard data um then tim would this be um would we be able to go to the point where we would be able to to do what um illuminate has done
044when when rosedale stepped in and took some of the work that one of our rosedale teachers was doing um to use it as a almost an instant feedback kind of thing can you get down to that or is that absolutely we we can i'm just suggesting that to talk about the state and federal accountability along with our local assessment system and plan would would likely i think you would be happier with two workshop topics or or like was mentioned earlier shorter presentations as part of a regular meeting just because that's a that's a heavy duty heavy duty topic yeah but i think we on the grading one that we were talking about earlier that we might be able to weave in some of the assessments and like what um mr tennis was saying about i-ready
045how is that being used towards assessments and grading and the our local assessments and how that's being standard-based grade and stuff like that we could probably into the grading conversation i don't want us to forget that we have to do the master plan update that is critical and we have schools who have not yet been touched [Music] and so the perception is why did i get left out and how long are you going to leave me out and i think it's a it's a very driving question especially i had a parent whose kid just moved from an elementary to a junior high and when the parent went to pick up their brand new junior high kid from boot camp they go oh my god this looks like you know and yet the elementary school doesn't
046look like anything like that at all so a lot of a sense of um being left out so we have that yeah so on that note would it make sense for us to put the uh master plan workshop on that february first date that's the first one after the december uh selection further the facility yeah that would be great so we moved the student achievement accountability to february 1st except then tim said we so should that okay keep that on november 2nd and then do facility master plan on february 1st i think if we can identify which ones we want to hear get that down to 5 then it'll be much easier to put them into the spots and it's really if you look up here um where you have indicated each of you have
047indicated your interest we are starting to see um interest in facility master plan the grading philosophy special education and then there's several that have two so maybe we yeah if we can get agreement on facility master plan grading philosophy and practices dr kaiser yeah special education superintendent staley on the grading philosophy and practices is that one that might work as shorter presentations no it's a huge topic yeah and it depends on where what the board wants to know but it's a huge topic i i have a question um to go back to what was number one assessment and accountability systems when i looked at that and the thing that peaked my interest in it was i understood we had some sort of deficiency in an audit or something like that a title one audit is
048that not related to this that at all and so what i thought of was no was something having to do with services that we're providing to homeless students or something like that and what obligations we have under the law to you know help them fit in and stuff like that no this is really a look at how our students have done on statewide tests and then as well as our local assessment systems i mean that and we are required to report this to the board each year so it is something that the board should know how our students are achieving um in different areas and it does break it down into the different demographics on the fpm review they wanted to know the distinguish between mr sullivan and our foster homeless on what their jobs
049were and so we just told them who was in charge of what and then that's when we were able to fix that would title one compliance be anywhere on this list it's all over the list going through our federal program monitoring is not on here i mean that's true compliance we we can share and probably 15 20 minute board agenda presentation where we are not compliant it's pretty minimal so that i don't think needs to be unless the board's really interested in in delving into that but we can address here were the areas where we were found that we needed to do further work to show that we were compliant and tina led that up and got us through all of it and we are all compliant um rocio i guess you can put me
050down for safe school's overview we were going to put that into the master plan facilities because that sounds good yeah put me down for that both of those combined i don't know if there's an i don't i feel like those are too big to put into one workshop i feel like maybe doing a safe schools overview before we dive deep into the facilities master plan but i don't think facilities master plan can be combined with anything i would agree with that the facility master plan is huge and there's a lot of things that are going to be offshoots of that including discussions about moving forward for dollars for the remaining projects you know future bonds it's a huge topic safe schools definitely will fold into that but then there's what we do both on the
051physical safety social social emotional safety of school sites in terms of safe schools which is a whole other topic which i do believe you know especially after uvaldi is of interest um and and something that we should share with our community that we do take school safety seriously and our partnerships that we have to ensure that our students stay safe dr kaiser a question on the on the safe schools thing don't we have a group that um that has come together to to um develop our safe schools plan that we coordinate with you know the police department with all of our things there as far as i know we have a rather significant plan we do we collaborate with our partners to develop the plan we do annual practices actually quarterly practices but i don't
052know that everybody knows how much goes into that and all that we do to ensure the safety of our schools and a lot of the changes that we made came from previous safe schools presentations you know really looking at the request to ensure that we had minimal points of entry on the campuses that we had fencing that we had doors that locked or the door bras that went on um so those are things that we're hearing you know across the nation and certainly across the state and it's it's because of things that have happened recently i do think it's an area of interest and we haven't had the emphasis on it during covid that we had prior to that so from it's i can't actually read this with the coloring and the thing but but
053from um what's up there what's the this will be an odd way to say it but the least data dependent that we might do first i.e we're not going to have to have a whole bunch of new data to do it as a workshop so and i'm just looking at board member interest here it does look like everybody is interested in the facility master plan update so we can schedule that for february um [Music] four of the five of you have interest in looking at the grading philosophy phil the gritty philosophy and practices homework safe schools three special education three so we're just looking for that what would be that fifth one where there's interest from three or more sped has three safe schools has three so the ones that i see now are 4
0546 11 and 12 and they're highlighted on the screen i have 14 has two nutrition services has two on the nutrition services is this the year that we're mandated to do the upgrade of our nutrition services plan i know we're we're mandated to have the committee and do the upgrades is this the year we have to do that i don't know the answer to that where we have to review our nutrition services plan which yeah i know we're mandated to review it and up update it well here come our guys okay well not related to this but just trying to think about about this list and the enormity of i think it's six and starting that conversation might be something we weave into our lcap process because then we get we get student input we
055get parent input we get staff input so as we start developing that lcap process and having a conversation about grading practices historically our kids in all of our meetings have have commented whether it's been homework or it's been different grading scales within one school or even grading practices within one department so it might be that might be an opportunity to take that large workshop off this list but still start the conversation because again historically it's always been a result of our lcap process i saw parent communication too and thought that that might be you know again that is so fundamental for our lcap process um i'm not sure if there's if parent communication was meant to to be something other than driving our input into the lcap so so just as a reminder what this
056is about is really kind of different than the lcap this is areas where the board wants to know more about things that are happening within the district our practices our protocols um you know areas of strength areas of concern from the board perspective it's your opportunity to learn more about different programs all right caitlin and also just for clarification and correct me if i'm wrong any of these that don't end up making the cut for for workshops we could also agendize as informational items on a smaller scale as well so if we want to know a little bit more about parent communication can we just get a quick informational update on you know parent communication and interactions you know make it a 15 minute presentation or so yeah regular agenda items we do try to
057limit to 10 no more than 15 minutes of information coming at you okay tom and i hear what you're saying shepard but i do think that having the grading philosophy and practice uh discussion has its own topic so we could all um the lcap meeting tends to be kind of distributed and not everybody hears what's said at every meeting i'd like to have that discussion uh since you know different schools are looking at right standards based grading or ditching letter grades whatever it is i think it's something we ought to have pulled talk about in public if there's interesting it seems like there is i also i noticed when i sat back down that the assessment and accountability had been struck because it was moved and i just wanted to clarify that if if that
058casp test meeting is is moved to november from february that we would lose out on that dashboard data and i want to also clarify that i very much think it's a good idea in february so i'm not sure if i was misheard or not but you know i think what's confusing is that there are two different things related to assessments one is the the data presentation which was usually set for november but it's missing the dashboard information so i do think it's important to move it to later and this assessment and accountability systems which was not the same thing as the data presentation correct okay i think i just the cast data is included in the dashboard presentation but yeah folks so tim if i'm hearing you correctly if we want to do both together
059it will have to be in february yeah exactly or as soon as possible after the data comes out in early december and isn't it true that our students that are applying for college need a better understanding of where they are with this data as well students will receive casp data upon returning to school those students they'll get it in january no they will they we're ready to to notify them right now we're just waiting for school to start we have the individual scores what we're waiting for is the aggregates okay so it sounds like right now we've got two things that want to be in february we've got the facilities master plan we've got the cast data is one of those more time sensitive in terms of doing it in february we can do facilities
060in april i believe that again with you guys we do facilities in april are we going to have enough time with the money issue of whether we go out for a bond or yes i'm looking at jacqueline uh february's certainly preferred but we can certainly do april but i would recommend that we not push it past april in any way remember this is the double bite problem it wasn't just what we needed to do with what's coming in at us but how we were going to pay for it and that was a critical aspect of the master plan update so my understanding right that we now have a slot for september october and november okay but we shouldn't do facilities in november because we won't the updated master plan won't be completed at that point
061so we'll have incomplete information to present which would basically be the master plan we have currently that isn't updated it's a very detailed process i guess i'm seeing it kind of backwards like why wouldn't we be part of the updating process why are we waiting until the update is done if we have changes that we want to make to it so the board will certainly be involved in the meetings along the way between when we decide on the architect firm through december but the board workshop is informational not only to the board but to the community to say here is our updated plan and what that looks like and the phasing and how it was completed but the board will certainly be involved in the coming months as far as listening information and feedback to
062the updates the facility master plan when they do the update it is really them going out and grading against a matrix our schools and then identifying where against a common matrix the needs are and then the board when they have that information by all means at that point can say we want to put a priority here or we want to go beyond what is within this matrix and at you know x y and z sites we need something different but it's just a starting point really for the conversation so that all the schools are looked at similarly so may 3rd was there a topic that because i'm looking at our preschool and transitional kindergarten and this is a brand new mandate for everybody i would think that we need to look at how we did
063or how we didn't that might also be folded into the facility's master plan because looking two to three years out housing those kiddos is going to be an issue so put put me on number 10 as well please so i'm gonna i'm gonna add a wrinkle here uh i'm looking at our calendar in spring break falls actually on uh the week of the 13th which spring break so we could do an additional workshop one that's not listed here typically in march because of spring break we only do one but if there is a need to really get that facility master plan in front of the board we could add a march first workshop so that would give you six topics so february 1st and march 1st that's the desire of the board that would get
064the facility master plan here to the board a month earlier yeah i like that a lot we have some agreement or a sense of that that would work i don't have any objection it okay i am a little confused on this is not necessarily a topic why nutrition services update got highlighted when it right now there's only two people up there that had selected it i don't know oh erica i'm just kidding and for clarification um dr kaiser did you want to be added to preschool and transitional kindergarten uh yeah okay we heard from some administrators today that the impact on starting with kids at the earlier grades is so much more powerful and certainly this is going to be a group that we have never potentially had at this level i say potentially because
065we don't know but that's why we need to look at it and like i said my family alone is doing the kovid litter so you know there will be more babies coming so you want to call it out now what you have kelly is your mic on no thank you number four facility master plan and update number 6 grading philosophies and practices and homework number 10 preschool and transitional kindergarten number 11 safe schools overview and number 12 special education programs and budgets well don't we have assessment and accountability as a that for sure we're doing it's already there and it's um okay it just got moved to february first okay so we can strike co-curricular and athletic programs number two number three educational technology plan number five gate and ap programs number seven money procurement
066and related budgeting nobody was interested jacqueline sorry jacqueline we'll do um when we go to our csba conference we'll do some finance stuff there promise um only two got mtss um so it looks like we're striking mtss presentation parent communication is struck and i'm actually really surprised that there wasn't more interest in nutrition or wellness that may be that they could be shorter and i do believe those are both um areas that we could do a shorter presentation and on the nutrition services one we can schedule a field trip and have board members that are interested in visiting the facility visit the facility okay i do think that the safe schools presentation should be earlier in the year just especially because the last last big tragedy is still pretty fresh in people's minds and you
067know the community wants a reassurance that there's a solid plan going on in cusd you think were you saying october yeah october we bring the safe schools plans forward to the board so that would be a great time to do that okay i support that too that sounds like a good a good approach so what's on september the 7th can we put preschool and um would that work september because we're going to know a lot um we've got our innovative contract done we've got some other things in place it would be nice to have a report an overview on exactly where we are with that so we will do preschool transitional kindergarten in september safe schools in october uh november 2nd is our next open slot i'd like to see special ed go earlier in
068the year okay agreed see what nobody special ed especially special education for november 2nd february 1st is our student achievement data and casp information state and federal as well so so we have two left april fifth and may third where did facilities master plan end up march march so it can either be april 5th or we can add an additional date of march first i think we need to add it yeah i support adding it march 1st same and so where it what's going to be april 5th then we could do the grading philosophy and grading would then be we could do that in may what what's in april yeah what do we have april we don't have anything on april and it looks like so moving moving facilities to march and adding a march
069date opens up another topic for six april and may or we could opt out of having one april in may or maybe so six workshops i like six workshops plus i mean the logic of having facilities earlier makes a lot of sense so you guys okay with putting the uh grading philosophy and practices in the uh may third may third slot and then we have april open to do with as we please maybe we maybe we would have a push from what's going on with our gate ap and cte programs that could be um we might also i don't know if they could be all combined but the wellness and mts i mean could be you know a unit i would say maybe gate and the mtss can be could be combined i mean mtss
070is the way we're going to live out our every student every day right correct that means supporting not just the students who need extra intervention but those who need extra challenges as well we definitely could win in the gate and cte programs ap programs into that mtss workshop well that would be if you could do that and we wouldn't be here all night that would be uh i think that would be good yeah the mtss model and special ed actually fit really well together um just because special ed is mtss what if we did mtss and special ed in fall and mtss and um i don't know how you would word it but where we add in the yeah the other additional programs yeah thank you okay yeah we can just weave mtss into multiple
071multiple items i think we have it let me read through this and okay let me know if i'm on track september 7th preschool transitional kindergarten october 5th safe schools november 2nd mtss special education focus february 1st is our review of student achievement data and casp information march 1st is our facility master plan april 5th is mtss with a focus on gate cte and ap and may 3rd is grading i did i said that what again was that that's november september is tk in preschool oh thank you and i will put this all in the format that we have here and send it out to the board great so what we need to do now is select board liaisons for each of these areas those are the board members that will work with staff to develop
072the agenda to ensure that we are giving the board and our community the information that they want so that first one would be preschool transitional kindergarten are there two board members that would be interested in working with staff on that board workshop i'd like to do that okay mr tennis i guess i can do that one and dr kaiser okay on safe schools two board members to be interested in working with staff on the safe schools workshop i'd like to do safe schools i'd like to i'd like to also do safe schools what katelyn would also like to do safe schools okay okay miss robinson ms dalby uh the mtss with the special education focus i'd like that please mr lando me as well caitlin miss dolby um review student achievement data and casp information
073two people to work with tim i'll do that is on there too yeah i can join on that one mrlando and dr kaiser on march 1st is the facility master plan i i would say on that one it probably should be our uh two board members that are on the uh master the facility committee and i'm gonna be completely honest and i'm not sure who that is me and eileen [Laughter] me myself and i yes i would like to do the facilities master plan okay and then our april 5th mtss with the focus this time on gate cte and ap i would love that one as well i'll do that one also and grading i'd like to be okay mr tennis and miss robinson and then two board members that would like to work with
074staff as we go through the local control accountability plan and budget approval if i'm not being greedy i would like that one as well all right anyone else i'll raise my hand on that one too okay as long as jacqueline promises to slow down walking through the figures i thought we already got that okay i could be wrong yeah um yeah that was kaiser orlando okay my gosh i think i think we are set nice job thank you yeah so this is kind of an odd process to ask for a vote what would we be voting we'd be voting on the board workshops as we just selected along with the board member liaisons to staff all right may i may i have a motion yeah i'll move approval of the board workshops and liaisons as
075presented here i'll second that motion okay i have a motion by tom and a second by eileen um all those in favor signify by saying aye aye do we want to have did they want to have a say or a debate about this before we go straight to the vote just to make sure any discussion public comment have a discussion about it before we go straight to the vote oh i thought we had been discussing but okay any further comments from the board members no any comments from the audience yeah sorry thank you um so very grateful and happy to see of course that a sped discussion is on there for a specialty workshop something and i don't even know if it's possible but something that i would ask for maybe consideration is to have
076input from parents just because this year i think it was february when mrs dalby told me or told the audience told us that the workshop would be coming up until i could reach out and to email the people that were sitting on that particular workshop um to like have a discussion with them and of course i jumped on it i reached out to teachers i reached out to parents um did all the things of letting our community know like hey this is coming up this is who you need to email and like let's get the ball rolling let's like make this like a community effort i guess um and i sent my email and then i didn't hear back from anyone and so but i was informed that my email were was forwarded and passed
077on to people that i didn't email it to um so my thought is either you felt i had really good ideas and thoughts and input or i was being put on a most wanted list like whatever um but i think um i don't want to see what's hurtful but it was just kind of like oh to know like i put in such an effort and like got teachers here too to the meeting um to like let's get this collective input and then for nothing to happen and then like not even like a response of like thanks for your email even if you didn't read my email you know what i mean like just something i think there needs to be more input from parents above the lcap because i mean you guys know that i'm
078very passionate when it comes to special education and making sure the needs of the diverse student population is being met so if there's a way we can really have some input from parents or kind of validate anything that parents share um just acknowledging anything that you can receive from parents that's it thank you and i i'd just like to jump in to respond to this and mr marshawn can join me as well but um what we did hear from both community and the board at our last meeting is to have some more sustained conversations and so we are planning for our targeted groups to have quarterly meetings parent input meetings where we come together um prior to the lcap so everything isn't all of a sudden just at the lcap that there's more sustained input
079from families in different groups so i've heard that from the board and the community and that is part of ed services plan so maybe um that quarterly meeting since the special ed ones um we're in mtss workshops in november uh maybe we do our yeah i would maybe do a quarterly meeting in october leading up to that and that maybe gives our liaison some more information to what we need to bring forward towards that workshop does that work yes it's great what about the group the parents that we had where we had you know they had a graduation ceremony but that was a group of parents that got really involved talking about the graduation ceremony at pv um it's a all-star yeah man that was our parent which was um our homeless and foster yeah
080but that was a model that i thought was uh the parents really made connections with each other and it seemed extremely supportive of each other yeah it has a um we absolutely will continue that there is a curriculum that they follow and it does require some pretty intensive apparent participation um it's it's it's a model that is aimed at that particular parent group not to say that it couldn't be duplicated anyway thank you for your input all right so um any further board comments or all right uh we have a motion and a second um all those in favor signify by saying aye aye aye okay okay the chico unified district governance handbook for 2223 [Music] this is also discussion action um there's a it's a it's relatively long hopefully everybody has gone through it
081carefully and um so if there are any uh suggested changes or revisions we can do that now this is also one of those items if you would like to have a little more time to look at it and bring back ideas and or changes at another time it's not as time sensitive but what's the wish of the board up to the board i did go through it pretty thoroughly and nothing significant really stood out in the way of something we needed to deal with i think our collective work has produced you know pretty clear guidelines and directions for us the um that's my input i'd be happy to to do it at a later time i think that there's you know some some minor things in here that are in the handbook that we don't
082necessarily follow anymore because it was it's a remnant from past times for example everyone agrees it's a courtesy to the team to explain for a no vote that's not a philosophy that i necessarily follow that's just like one small example but they're not things that really impact our processes necessarily is there a consensus do we want to try to go through this or do we want to come back to it at a later time i went through it thoroughly and i'm okay with everything that's in there you know i wasn't jumping up and down for joy over over all of it you know i mean for example i mean there's kind of a lot of what i would consider not a touchy-feely language in there about you know being all together on everything all the
083time and you know kind of not disagreeing and stuff which you know i can kind of wade through some of that and agree that it's good if we have civility and you know camaraderie and in the midst of our discussions and sometimes disagreements so i'm i don't see any real big need to be revised in the governance handbook at this time personally okay when when i went there thank you member tennis when i went through it i was looking for anything that would help guide us through being able to encourage public and community input without um leading that process to believe that that there had to be an adoption of their issue that there was a a process for discovery but dude am i making myself underst i just i felt that too many people
084that came to board meetings felt we weren't listening there's a difference between listening and changing a procedure or something and and i was concerned that there needed to be a way to validate our listening does that make sense apparently not well on page 12 with protocol it says that it's a time to listen yes but it's not a time to re-engage with the public um so uh are you it specifically takes us away from a town hall concept yeah we're not that made over and over again so i don't know if we need to say that i would think that we could validate somebody's contribution we just did that here without you know making it uh an actual item so i think the question is still before us are we okay with um confirming this
085or is there a specific aspect that somebody either wants to change or wants to lay await and think about more yeah so on the one hand i am uh pretty much okay with everything that's in here on the other hand if any member has a request to wait and this is not time sensitive i don't see why we couldn't put it off ditto to what tom just said i um admittedly have not taken the time to go through the handbook again um for since the last time we really updated anything and i i would appreciate having some time to go through with a purple pen and because purple's my favorite color and just make some notes just kind of skimming through it and remembering for example just talking to other school board members at csba
086the nomination process is different in other places so maybe we want to consider changing our our president and vice president nomination process for example so just some things that maybe i had like a little bit more time to think on because i have so much are you making a motion i motion that we tabled the decision to make any updates to our handbook i'll second that motion okay the motion has been to table 4.3.3 for a later date it's been seconded [Music] any further discussion of that do you want to table to a time certain so we know when it would be coming back the september regular meeting is on what date the 21st of september oh 21st is that what you said okay is that enough time yeah okay i'll support the tabling to
087assign at the september regular meeting all right uh all those in favor of tabling this to september the 21st at our uh regular board meeting please signify by saying aye aye okay okay i'll give you some homework caitlin all right so uh we now move to um the board's self-evaluation and um erica isn't here but i know that she put the scores together so they are updated in your packet can you show it please oh got it faster than i could even ask rocio is or phil oh tyler thank you tyler she can make it a little bigger that would be nice ah okay and it's right behind you as well dr kaiser okay so uh there are three sections one is the board as a as an entity being assessed one is how well
088the board does its job and the last one is how individual trustees rated themselves so in the context of this so are we just going to if for action accept the rankings or okay so in the past what the board has done is looked if there's any that they felt were either very high and those are things that you're doing well areas that may be low and an area for the board to consider how does the board as a whole want to work together or work toward the jobs differently and you know we've also had times where it has just been this is our reflection of how the board is doing it is a self-evaluation and you adopt it as it is so it's whether or not the board sees any areas that they would
089like to discuss i think i would find 100 more value in this if there was more input besides ourselves a self-evaluation has some merit but i think that it would have been helpful to know what the perspective is maybe from the cabinet or district leadership or other people that we are impacting directly but i don't know i don't know where that belongs in the conversation of things so this is the model that has come from csba but you know absolutely the board has the ability to make changes to that either this time through or in the future again this is another item that is really just for the board's own information um and it can be used to simulate a discussion it can be used to stimulate a request for more information or you can
090say okay you know we've looked at it and we're good so what you make of it there were two comments made and i saw them on something earlier and now i don't see them added at the top god i can't read it so i can read those two and they're up on the screen as well comments on section one i believe in service items in service on items five and six would improve board's working effectiveness and then board comments regarding section three this year should improvement in these areas so those were the two additional comments um outside of the numerical rating i think that reference to number five and six are five and six on the board section one and um i know that some of the in-services that csba has offered are on especially
091six we have not had any opportunity to go through those trainings and things collectively and if there's an opportunity to do that i would definitely support it well i was a little bit startled because it's like a c you know if you're thinking about grades we were just talking about grades and 2.6 is definitely in the low range so it's the only one that low i know that's why i brought it up so i guess another approach would be that if people had suggestions about how that might be improved or maybe that's not an issue i mean it's just something that they note and they're not anticipating you know that it needs a response dr kaiser could i inquire of the superintendent i thought that this was the topic that we tried to have training
092from csba on two years ago and we were not able to secure it yes at the time csva was not doing any in-person trainings and they were unable at least at that time to do remote trainings as well so we were not successful two years ago in getting csba to do a training um i certainly can reach out again and see if that has changed with the change in times if that is something of interest in the board when we have done board trainings in the past we have picked a saturday yep um and done those or um had the board collectively go to a group at the csba conference in december go to a session different opportunity what's going to be taught at conference um did i haven't seen the conference agenda for this
093year yet so we don't know i would i've been through the saturday here in chico or actually we we also went away for one kind of locally and i thought they were very productive and i think that's been one of the things that i have felt has been missing um to establish a basis for really strong communication skills among the board members collectively so i i still am supporting a a um an in-service on number six which apparently others seem to rate it in need of attention but i i would not support online i've been through a few of those in the last year and a half and i didn't think they were any more productive than what our kids were having to do at school maybe we could go down at section two and
094look if there's anything low there that's see those are all really high yeah i mean we think we're perfect actually we could be um i have a problem with that but that's just my own grading philosophy well you had to be one of the people so number eight we were five okay yes i would say as i was reading through this i was thinking wow i think really highly of us no but i do think it would be really valuable for self-reflection to be able to get some input from folks who work directly with us also i don't know if that's a thing that we want to ask for right now or what we what we could do with that information besides maybe drive some mid-year professional development in service or help us select a
095cohesive thing at the csba conference where we all attend one based on feedback not just from our self-evaluation but from from you know the the regular folks who interact with us would i think would be really helpful as far as board growth and developing that cohesion can we go down look at three that's individuals and again we're perfect wow all right and there's nothing really low there either so really it it appears to be one one aspect on the board itself the collective responsibility so if we were to look for some kind of professional development or csba outreach it seems like it's pretty targeted i am happy to do that and see what they have available i will say and and i'll get that information and bring it back and which dates they would have
096available to work with this but i do think it's very important if we are having a workshop on collective responsibility that it is something the board collectively wants to engage in into you so we want to think about this we want to i don't know if we want to do another poll but is it something we might be able to add to a soon a soon to be developed agenda maybe or what are you thinking like to i don't know so what i will do is contact csba and see specifically to item six take collective responsibility for the board's performance if they have a trainer that is available to come in person to do a training focused in that area and that's what i'm hearing the board would like me to do and then i
097can just email that out here's what they have here's what they don't if that is something we want to move forward with we'll bring it back to a board meeting and set that and allocate the dollars to do that as well i'm not sure that i feel that number six is worded in a way that expresses what we think we need i i didn't like some of the anyway do we need to define what we're asking for maybe i can shed some light on this i gave this category a one and if i hadn't done that it wouldn't be as low as it is right now why did i give this a one because you guys know me all right i mean i don't i don't care that you voted one way and i voted
098another i don't i don't lose sleep at night over that you know it's just the way it is um this is a democratic system we sometimes disagree with each other and i'm gonna vote one way and you're gonna vote another it's nothing to cry over it just happened you know so when i saw that question i was just kind of like i'm not gonna you know take collective responsibility for the behavior of the board you know so i gave it a one for that reason so maybe that is the key stone that can kind of answer some of your questions or maybe you think we need to have a special training session to go over it but i might need to do my laundry on that day that's all i'm saying well i i didn't
099score it very high either you know and uh somebody must know more than we do about why does it matter why does it matter how well we score on take collective responsibility for the board's performance um to me i'm i'm looking at a in the way of collective responsibility when i feel that everybody's viewpoints and opinions and stuff have been fully vetted expressed and we come to a a conclusion with a vote that we then take collective responsibility for that majority vote it just seems so philosophical you know i mean this is a democracy welcome to education mr tennis this is the field of education it's touchy feely and it's a democratic this is a representative democracy you know i mean i don't know i'm not going to say any more on it no i
100i appreciate your input board member dennis i um it's the responsibility for the decision that we take collective responsibility for as we move away from having made that decision that is a concern no matter what the issue is that once we've made a decision we collectively take responsibility for implementation evaluation support everything of that decision it's it's rule by the majority and voice to the minority and and i i sometimes feel that we don't do a good job and myself included when it's is um move forward with with implementing the decision in a positive way i think we should move on no offense to you i just don't agree i don't think we should spend resources you know like having a training session to talk about it i i think it that what you're saying
101frankly just kind of runs contrary to the the founding principles of our country you know the representative democracy and and and i don't think that we should worry about this we have an audience member that wants to contribute so as a community member that has attended many school board meetings and that has seen um people both in the audience and on the school board get worked up about certain topics um i think you do have to take collective responsibility for decisions that are made by the board because yes people probably ran for board positions because they had a certain agenda and they wanted things certain things to happen and change within our school board right we want to get involved we want to make a difference type of thing and that's great but i feel
102when the board collectively decides things and then you have board members that go and speak against it it causes that rift to grow it causes people in the community to get more worked up than they already are um i feel civility kind of like goes out the window when that happens and it's been really hard for me at some of these meetings um when humidity community members come out of nowhere because where is everybody like if you want to be involved my opinion is like be involved don't be selective about your involvement show up all the time i check to see how many people are watching 10 people are watching but when it's a hot topic because word gets out and people post things the room's jam-packed it should be packed all the time more
103than two seats should be filled so i think you do as a board member all have to take responsibility for what you decide even if you were the minority when that decision was made to me i think that's the better thing to do instead of causing more division within our district that's already there right like we can't deny that division that's here because it is 2020 brought the ugly out of everybody like we can't deny that you have to take responsibility maybe the people that voted for you to put you in these positions during those open votings without the trustee areas maybe they're mad they have every right to be mad but i think the professional approach would be you know i don't completely disagree but this was unfortunately the decision the board made it's
104not saying you agree with it but it's still taking responsibility for that decision that was made thank you all right thank you so uh i would suggest that kelly could go and look at what's potential and then we can look at it as a group and just make a decision as a group if we want to make that investment or not i'd like to add to that just this concept i keep coming back to when we're talking about evaluations and self-evaluation being only so valuable to our our process i just think that it would be good to maybe get input from csba about what what is the purpose of doing an evaluation of the board if we're not going to do anything productive with it and if that's something that we want to do is
105do something productive with our evaluation which is part of the rubric right to continuously evaluate our performance what are we going to do with that information i think is is really key in in that process and self-evaluation is only going to give us a part of the data that we really need to make a decision what we want to do with with our performance evaluation so obviously as already mentioned your performance evaluation comes in the form of a vote your real i mean if if the community is happy with the job that you're doing they vote for you um so that is your ultimate accountability what this has been used for in the past is for the board to recognize i can think of we were having an issue with you know different people talking
106to the media and different messages being delivered and the board said you know we don't want to be sending out different messages so work to develop within the board handbook a protocol here's how we deal with the media so um putting into place when issues came up that the board identified these were areas that were struggling with as a board we're not strong in this area what can we as a board do to self-monitor because there's really nothing that can be done to make any of you do anything i mean that the community holds that power but this is if there is that collective will wow we want to do things differently that's what this allows for hopefully that made sense on a personal note i would just say that on the news last night
107was a very dramatic example of a board that wanted to sanction a member for their verbal behavior and i would hope we would never come to that kind of display of it the board turning on itself and that's really what it was pretty dramatic too all over tv and close to us in terms of location so yeah did you want to put your suggestion in the form of a motion that you have the superintendent see what's out there and then bring it back to us to see if we agree to produce i can't make the motion but just again well okay well i would like to then move that the superintendent do an assessment of what's available and then bring it back to us to see if the board is interested in following up with
108those i'll directions that motion any further comments on that all right looks like there's some comments brewing um i think my only question of clarification is will uh the superintendent be able to come back with a few options to see if there is something that interests us in terms of of growth as a cohesive board that we may want to all vote to participate in um and then we can have that discussion yeah not just this number six thing no yeah okay okay thank you all right any other i'd like to comment and thank the um audience participant for her suggestions and input into this subject area thank you i appreciate you speaking up all right so we have a motion by me and a second by eileen on getting more information about what kind
109of professional development that there might be available to us to bring back to the board for consideration so um can i have a maybe we need to do this as a yeah a roll call vote thank you all right so province and i when do i kaiser i don't be a tennis name all right four to one okay so it passes and now we move to public employment for the assistant superintendent for business services and this is for jacqueline and the key modification uh in this contract is the striking of the siphon for the master's degree all right and um there wasn't any change in the date correct there was so from the um from her original contract this is the amendment to the original contract and it extends the date through june 30th 2025.
110the compensation does not change we were able to determine that the stipend was already built in to the base pay so we do not need to add that additional pay so the only change in ms kruger's contract would be the term the length of time correct okay yes remove approval of the contract for the for jackman right second assistant superintendent so eileen eileen made the motion and matt ii did any further discussion all right all those in favor can signify by saying aye point of order oh yes because we had a non oh you're right thank you thank you very much okay so roll call vote robinson i amanda kaiser rai dolby aye all right so five to nothing okay excellent thank you uh jacqueline and thank you board and now we move to the
111contract for the superintendent and the language is identical the only change is the term and it is modified to conclude in june 30th 2025. okay any questions or discussions on this all right so we can have a voice vote on this um you need a motion oh that's right i do i'll move approval okay caitlyn all right and tom so look for the discussion no audience all right all those info favored by a voice vote hi hi okay passes unanimously okay the board of education video retention policy um the prior bylaw stated 93-24 that the district may tape film stream or broadcast any open board meeting we already had our audience member check the viewers tonight and host the meetings on a designated board youtube page it says that any district recording may be erased
112or destroyed 30 days after the meeting and the suggestion here is due to the increased number and length of board meeting recordings chico unified would like to adopt a board meeting video retention policy which would coincide with our current electronic communication retention policy of 14 months thank you that's a very nice synopsis of that this uh is a first reading so we do not have to adopt it at this time that's at the will of the board we can bring it back for a second reading so um question so we're talking about this meeting here correct we're going to eliminate video recordings of this meeting no what this would do is all of our electronic communication currently email for example is deleted after 14 months this would allow us we don't currently have a policy
113for how long we keep the board meeting videos so this would allow us to after 14 months to no longer retain those but right now they could after a month yeah they could delete them after yeah after a month the government code says they can be erased or destroyed after 30 days and is there so then after that there would only be the minutes as a record correct we are required to keep the minutes forever i don't like that idea i think they should be around forever okay other i okay discussion my understanding is that one of the things that spurred this was an issue around our storage capacity for video am i correct about that there was a concern around the storage capacity of what we actually can control if it is on youtube
114i mean that could be around forever but whether or not we retain it within our own files that does become a storage concern but the likelihood of i mean it just all depends on if youtube policies change or not currently they're not deleting them but we really don't have control over that i'm going to ask erica um this was something that she felt needed to come forward to the board and i'm going to ask her if she has any comments um either for or against so erica are you able to hear us there she is oh there she is uh good evening board i do apologize that i'm not there in person um the thought behind this was that uh originally when this board policy and was updated it was several years ago and at
115that time we did not record every single meeting we started recording meetings during the course of the pandemic in an opportunity to provide greater transparency as you can imagine three hours of video twice a month sometimes more sometimes less does become very large um so the law states that our retention record they can be kept and removed after 30 days but as you know we like to have policies in place where consistency is key and 30 days does not give a lot of time for people to go back and look at videos so in an effort to keep the most up-to-date information and once again make it easily available to the public without causing confusion the idea is to have it fit with more of our electronic retention policies erica do you do we have
116the capacity to store this much information for that long so traditionally um in the past five years ago we kept audio files and we did delete the audio recordings after um the 30 days they were just used for board meeting records and if the public requested them so that was our past practice and policy prior to covid in terms of youtube and what's going to happen in the future that i do not know that's always um up to the independent software providers this is more just policy and procedure for what is an acceptable duration for keeping them so that the public is able to go back and view the meeting if they did miss it okay again this is not something that the board has to make a decision on tonight and typically does not
117typically would come back for a second and final reading but if you have questions for erica she's here okay thank you erica i really appreciate it erica we hope you're feeling better thank you so what's the will of the board would you like to simmer on it and come back to it later it's a first reading dr kaiser this is the first reading yes yes so we don't do anything it does come back for a second reading i think that's the process yeah it got identified as discussion action though so i'm just clarifying yeah the board always has the ability if they want to do it in one reading and we have another one here that we do have to do in one reading but typically we would do two readings you were correct miss
118robinson bring it back okay and let's hope erica can be with us in person okay so um we have an updated uh board policy uh 6158 on independent study and my stun my understanding is that this is to ensure legal compliance so this one we do need to deal with tonight that is correct when assembly bill 181 got there was a trailer bill that this that was finally passed at the end of july i believe it was on july 26th said that this new independent study language had to be put into the board palsy and improve before the start of school so they didn't give us much of a window and i'm very happy that we actually had this board meeting in place to get it done before school started because our other board when
119he would have done it so there's really you'll see the changes in red that we had to add there was a special education one adding revision to the requirement that participation of the students with disabilities articulated in the student's iep so basically it has to be in the iep if they're going to independent study it has to be approved in the iep that they were moved independent study that one had to be put in tiered re-engagement modified the thresholds that the trigger when a student's enrolled in a traditional independent study program is subject to tiered re-engagement strategies and that's edco exemptions to long-term traditional independent study requirements before there was students were exempt it says here that the list of students exempt from live interaction synchronous instruction tiered and a transition plan so yeah if
120they were in a clinical treatment so um that that's one of the changes and then the written agreement requirements um was another one there was a change to match edco so all four of those were in red uh that you can see on that board policy we've had rhonda odlum go through these because she's the one who was following the bill for us we were able to get her in lake almond or on her vacation to go down to the recreation center so she could get wi-fi to make these changes for us to make sure that we were meeting the needs for the sport policy and uh and it looks like everything that she's done is what we when we looked at the trailer bill meets on the recommendation yeah we will come back most
121likely in september from csba said they're not going to have the changes from csba until september which not want to match the day where we need to get improved but we might be bringing this back forward again in september after they come forward for the changes but these changes that we put in red will meet the needs before school starts okay uh eileen um dr kaiser i move that we approve this policy at the first reading in order to comply with the before school starts mandate from the bill seconded okay so moved by eileen and seconded by tom uh i did ask uh what are the number of students in independent study to have a sense of the volume of what we're dealing with and um right now we have 460 um students enrolled in
122independent study that's between oak bridges elementary and secondary programs also includes oakdale which is an independent study program on the fairview campus that includes the two academies of ikea academy online academy the panther academies plus they both schools have independent packet independent study programs also so that includes all those so between all those programs we have right now 460 it fluctuates but right now that's what we're starting the school year with yes mr tennis so what are the big changes that are going to occur because i did have a student who was a child who who was in oak bridge what are the big distinctions with this change we're making here in the experience of our students who are doing this really we don't see any real big changes coming forward other than um one
123making sure that the special education students have it into their iep they wanted to put that into the head code the other one was before we had to do so much live interaction time when it was with through the covid when we went all online on their they're they're removing a lot of that restrictions so if a student just needs to meet once a week versus they had to do so many times online with their teacher um back and forth that that restriction is being minimized back to more the independent study um traditional model where it could be uh once a week once a month interactive on that type of thing and it comes down to how the student is actually doing in the program before they just mandated the interaction um the synchronous interaction
124timing so how often under the new this new regulation will um the the oakbridge teacher for example be meeting have to meet with a student that didn't change but so i believe it and i'm i'm i believe that it's once a week two and a half hours um that's the time we're at it could also be um facetime so they don't have to come in or through google meets or through a zoom uh before it was just strictly you got to come in um that was before the pandemic really pushed all the different platforms so you can um meet online but it's two and a half hours once a week and that didn't change here okay the other aspect is it's very clear that there needs to be a written contract the other contract and
125uh and that has to be followed yeah that didn't change that it's very important that's the one the auditor constantly and the jaclyn and sharif's are coming to making sure that we have those contracts in place and what the verbage on those contracts are correct so again this is a legally mandated changes um we have a motion and a second any comment from the audience okay any further discussion by board all right can we have a vote then a voice vote all those in favor okay passes thank you and i'm sure if we do have changes that come from csba we'll we'll know about it pretty quick okay so uh the next are the board policies new board policies on civility and yes this was first brought forward at the june 29th board meeting so
126it is a second reading so we're ready for adoption unless there are recommended changes by the board my question was that this is a fairly long statement about civility the last paragraph that really focuses on students or staff and so i wasn't 100 clear of what we would expect to make as a public statement before board meeting and again i'm being triggered by the news coverage last night or um if it was something we were going to post what was what's the expectation so the first expectation is the board does have a policy that now would define civility and the board expectations of behavior at board meetings i think there's different sentences in here that the board could use to start the meeting to remind the public that you know these are meetings of the
127public and we want to model civility for our students and our community i think you could take the third paragraph and the fourth paragraph and work those together into a statement that could be read at the beginning of board meetings or we could add it onto our agenda as a expectation of civility at board meetings and to answer your question about the last paragraph we have no ability to take action against a member of the public but we do have the ability to have accountability with our students and our staff so students or staff that behave in a discriminating harassing or intimidating manner that we will follow up with you know members of the community unless they are in violation of the law we don't have the ability yes i have a similar issue with
128that last paragraph only because um those are all covered already by existing board policies so it seems just kind of like rhetorical flourish which i'm not sure belongs in a board policy to add on to that it does identify in any other way unlawful so i mean that would identify that it is something that is enforceable by law enforcement if it is unlawful so is that our recommendation to remove that well that's why i'm getting ready to ask because two people pointed it out but what what are you suggesting well are you ready for a motion so moved okay so you're moving the policy right as is yes okay and then uh is there a second i'll second okay second it by eileen all right so now uh if someone yes i'm sorry may i
129uh introduce an amendment yeah i was just going gonna say sorry i didn't mean to jump the gun um i would like to mend the motion by striking the last paragraph okay so there's a move to amend by striking the last paragraph um is there a second to that i am curious about amending your amendment a friendly amendment if you will it's actually not really a friendly amendment because it's the opposite of what you're asking for which would be to um keep the paragraph and add members of the community so for whatever reason i'm it's not a clear i'm not getting clear sounds that's because i'm not understanding the part of the process that we're at right now um if you want to make another amendment it would be the second one and then change
130it or you just let it die for lack of a second and then introduce a new amendment i guess i'm involved in this conversation because i made the motion are you asking me to amend it just remove that paragraph sure yeah i saw a second it yeah okay so you're saying that's friendly to your sure okay all right there are some areas of broad consensus in our society apparently this is one of them and as the second year i concur okay so we have an amended motion to pass this civility uh a board action striking the last paragraph okay so here's my discussion point since we have a second on the motion um i don't like the idea of taking out the words discriminatory harassing intimidating sexual harassment bullying hate violence from disability clause or
131our civility policy like i feel like it's appropriate to maintain that verbage in a policy that's talking about civility to distinctly identify those as being things that are uncivil let alone unlawful i do agree with having an issue with it just identifying students and staff because we would expect everybody to follow the law and not to do those things so i i would also be open to input from staff my concern on that is as a public entity you know clearly we have actions that we can take with staff we have actions that we can take with students if they are engaging in discriminatory harassing or intimidating within our own organization if it is members of the public that will be reliant upon a complaint being filed with law enforcement law enforcement following up on
132that so it really comes out of our system but i do see your point because it would have to be made by an individual correct so if somebody stood up there and made a public comment that was a sexually harassing comment to one of us you would have to file that completely we would have to call that complaint wouldn't be able to address it during the board meeting correct okay so i'm waiting um for further clarification we we do have an amendment to strike that last paragraph which is the only part that is directed just to students or staff call for the question are we calling for the entire question or just what's on what's on the floor is the removal of that paragraph i think you would do the amendment first vote on the
133amendment first and then right that's okay not because it was accepted as a friendly amendment yeah right you're correct yes yep all right call the question all right so the question is on passing the civility [Music] section which is 1313 without the last paragraph included and i think with the discussion we should have a voice vote robbins and i when do i guy's your eye this is a really like unsatisfied eye like it's stupid [Laughter] being ironic tennis eye genocide and was yours i too yeah i'm not going to not vote for the civility clause but i was i was still wanting to maybe add an amendment but i'm i'm over it now we're passing it whatever all right okay so that's five yes yes dr kaiser there was a discussion about how we wish
134to um engage with this policy with the public and i would support that the board president and the superintendent draft something to be um read at the beginning of the meeting not just cold and the printing of the stuff i i think it's important that we verbalize what our expectation is i don't think that needs to be in the form of emotion it's just a recommendation recommendation consensus for unless somebody doesn't want to do it kelly are you uh up for that all right do we have to be civil when we have the discussion all right okay so is there a board member who wants to agendize an item okay mr tennis so um i can't believe i've never brought this up before and somebody tell me if i have but it jarred my memory
135when we were talking about the safe school sites as one of the possible topics doorbells have we had this conversation about the possibility of doing it's really frustrating as a parent for me when you go to school to go to the office take care of business pick up a kid whatever and and if you left your cell phone in the car i suppose there's probably some people who don't have cell phones maybe who don't know the number you know of the school for whatever reason you can't communicate in the middle of the day with the office you know unless you start jumping up and down and yelling and screaming i mean 15.99 i think at home depot probably you can get like a little remote control doorbell is i mean i don't want something that's
136hugely obnoxious i wouldn't want it to be a huge impediment or distraction for staff but you know i mean once upon a time people could walk into their kids school and and you know get what they needed and i think that we need to have that i've been locked out at parkview without my cell phone and could not raise anybody in the office to let them know i was waiting at the gate i get it it's a real thing so we actually have two elementary schools that are in that situation so parkview and emma wilson and we actually just approved funds for those two schools to get basically an electronic buzz in so that the office doesn't have to physically get up and have someone come to the door i.e at parkview for example and
137open up the gate but the office can be contacted and via a visual camera and then the office can then buzz the individual in so just so we're clear that requires somebody having a visual on the front gate at all times to know if somebody's standing there the parent let's say the parent okay they buzz a camera comes on the office goes oh that's mr tennis and we're gonna buzz him in and then the gate will open wait a minute i want him locked out and if it's somebody that's not identifiable would staff then actually go out there to speak to the person without just buzzing them in yeah that's important they should be trained not to let somebody in who they don't recognize yeah yeah i got led in by a student at parkview
138it was i it was um just you know kids going to the bathroom sometimes they're like oh an adult that looks important so i had my badge well they were following their gut their instincts told them that you were important than you were so know that i'm a safe person so um is this going to be an agenda item or informational how are we going to it has already jacqueline foresaw this question and was on it and that's actually it has been a request that have been coming from the schools so that issue is it only those two schools because i mean at marsh the front desks are set back pretty far and um it is challenging to get attention even there for for example once you're in the inside the campus the the issue
139with parkview and emma wilson is you're still outside of the campus so yes at marsh you're able to go straight to the office you can there's no gate that door is that door stays open the office door stays open that's open to the sidewalk okay correct it's just been when i guess when i've been locked out before so what about chico high isn't it the same situation at chico high the gates and yeah they leave one gate unlocked now how does that job with our safe schools plan well it's is it ideal no but at the high school you have so much coming and going and it is right there and they have somebody in that front office so you know i suppose as we look forward and move forward in our safe school planning
140and have additional safe school dollars you know that would be another one if we could have a way to buzz in there i would certainly want to have more conversations with the office staff at chico high because there is a lot of coming and going oh yeah it definitely sounds like an appropriate topic for the safe schools right presentation chico jr just is i seem to recall that there's a door open at chico junior pretty much all the time yeah you can walk straight up to the building off of memorial that memorial across from morning thunder kind of diagnosed morning thunder so you're able to walk up straight to the door and that door is open okay so there's no gate blocking between walking up to the school site and the actual front door of
141the office thank you can i suggest that this item get re-identified as additional approaches to safe school what entrances or so this would be excellent to talk about when we do our safe schools discussion yeah okay great well mr tennis you contributed okay all right anything else okay with that uh we are closed and we will go to closed session and we do believe it'll be a brief closed session so and again i want to thank the audience for showing up both of you that's a pluses hey