001Here we go. We're going to call this meeting to order. This is a policy and management subcommittee meeting. Um, let's do roll call. >> Autumn Claus here. >> And the reason we did roll call is because Miss Klouse is our school stu school board student rep and missing one other schoolboard member besides myself. Autumn will be sitting in as a school board member this evening while we conduct business. I'm Ken Falls and we are joined by staff members >> Jackie Erdri, >> Eric Saki, >> Paul Chamberlain, >> and the ever popular >> Alex Vosio. >> Thank you. We'll call this meeting to order at 5:10 p.m. and I will ask Dr. Sahakin to say the pledge of allegiance. >> All right, please stand up. Right hand over your heart. Ready? Begin. >> I pledge algiance
002to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> So now looking forward 20 years and understanding that Miss Klouse will be asked, did you actually conduct the meeting? And she will say yes by conducting the meeting for us. Thank you. >> Okay. Do we have any public comments? >> Not at this moment. >> Not this moment. Okay. So, let's review CSBA updated policies. Um, Mr. Falls Graph, would you like to take over for that? >> No. >> Okay, cool. So, >> Oh, would you please? >> Yes. Thank you, Miss Boss. So, um, the first one is bylaw 9322, which has to do with the agenda and the meeting minutes. Um we had brought this to
003the policy and management committee the last meeting in February and there was some concerns about the options that were being given by CSBA. So I am bringing it back and what we did is as far as the amount of time that is given to uh public comments and how long each person can speak and everything we're bringing it back with the way it is currently written in our board agenda every month. So that is the only change from when we first reviewed this last month. >> Any questions? >> Um my comment is that has worse since 1887. So I think it's sufficient. >> So we can move this one forward. >> Agreed. >> Next one that I would like to discuss and you will find the high school graduation requirements which is it used to
004be called regulation 6146.1. Now it's a policy and last time we updated and board approved this was 21 years ago in 2005. Um very outdated as you can see it's a half page. The new policy which was just revised February 1st 2026 by CSBA is several pages long. I will try to summarize this for you. And even just as a summary, you'll see in my notes that are attached, it's like three, four pages long. So the old board policy states that parents shall receive notification that starting in 2005 2006 school year and each year thereafter, each student completing the 12th grade shall be required to successfully pass the state's high school exit examination as a condition of graduation. That's pretty much what the polic what the regulation at the time said. Below is now the
005new policy from CSVA. It gives which courses are required. So the the students have to take three courses in English, two courses in math, one of them being algebra 1 or mathematics one and then one other additional math course. And sometimes um algebra some students finish it and pass it in eighth grade. They still have to complete two courses at a high school level between 9th and 12th grade. So they would still need to take two in high school. You have two courses in science including biological and physical science. Three courses in social studies. They would like to see a US history and geography class. World history, culture and geography. and then one semester in American government and civics and one semester in economics. You would like to see one course in visual or performing
006arts, world language or career technical education, which we have a great choice of CTE courses at our high school. We have many two courses in physical education and starting in the year 29 2029 and 2030 contingent on funding they would like to see a one semester course in ethnic studies and then beginning in 2030 and 31 a separate standalone one semester course in personal finance. There's also a section where if there's specific requirements that the board would like to add, we can the exemp there's some students that qualify for an exemption and it speaks very much or you know a lot of this is dedicated to the highly mobile students and it gives you a definition. The highly mobile students are our foster youth, students experiencing homelessness, former juvenile court student, school students, children of
007a military family, students who are are migratory or a student participating in a newcomer program. And then it says that students who transfer into the district any time after completing the second year of high school are considered these students. newcomer students who is in a third or fourth year of high school and then it says that these students shall be exempt from any graduation requirements adopted from the board. So they still have to meet the state requirements but if we have added anything as a as a district they can be exempt from that and they shall this shall not apply if the superintendent or designate makes a finding that the student is reasonably able to complete the additional requirements. Highly mobile students need to be notified of the exemption from the local graduation requirements if
008the student qualifies within 30 days of transferring into the school. If student is not notified, the educational rights holder may request the exemption and the superintendent or designate shall give them the exemption within 30 days of the request. If the super superintendent or designate finds that the student can meet the requirements and does not exempt the student within the 30 calendar days of the start of the next school year, the student will be re-examined to be sure that they're still going to meet those requirements. And if not, adjustments can be made. If a student does receive the exemption, there has to be a discussion on how any requirements that are being waved may affect the student's postsecary education or vocation plans. Also needs to be discussion and information about other options available to the student
009including but not limited to a fifth year in high school, possible credit recovery, and any transfer opportunities available from the California community colleges. Consideration of the students academic data and any other information relevant to making an informed decision on whether to accept the exemption must be used. The district shall not require or request a highly mobile student to transfer schools in order to qualify for an exemption and shall not grant any request on behalf of that student for a transfer if the sole purpose is for that student to gain an exemption. If a highly mobile student is exempted, the exemption may not be revoked. So once they receive it, you cannot revoke that exemption. If there is a finding that a a highly mobile student is reasonably able to complete district established graduation requirements within
010the fifth year of high school, the superintendent or design shall consult with student and educational rights holder of the option to remain in school for a fifth year to complete the graduation requirements and how that will affect the students ability to gain admission into a post-secary educational institution. We shall consult with with and provide information to the student about transfer opportunities available through the California community colleges. We will also discuss upon agreement with student and educational rights holder permits the students to stay in school for a fifth year to complete the graduation requirements. And for a foster youth or a student who is experiencing homelessness, discuss the options to remain in the students school of origin. When a highly mobile student is capable of meeting the fifth year of the statewide requirements, the superintendent or
011designate shall consult with the student and the educational rights holder regarding the following concerns or items. The students option to remain in school for the fifth year to complete the statewide course requirement. the effects of waving the district established requirements and remaining in school for a fifth year of the students post-secary education or vocation plan. So, how is that going to be affected? other options available to the student, including but not limited to possible credit recovery, any transfer opportunities available through California Community Colleges, and the students academic data and other information relevant to making an informed decision on whether to accept the exemption and options to remain in school for fifth year to complete the statewide course work requirement. And you'll see a pattern where many of these things are repeated. The information regarding the
012educational rights of highly mobile students shall be included in the annual uniform complaint procedure notifications that are distributed to students, parents and guardians, employees, and other interested parties. Annually, the district needs to report to the California Department of Education the number of students graduating from the fourth or fifth year of high school who for the prior school year graduated with an exemption form. district established graduation requirements. They're in addition to statewide coursework requirements. Then it goes into retroactive diplomas. Any student who completed grade 12 in the 2003 I'm sorry there's a typo there 2003 2004 through 2014 2015 school year and met all applicable graduation requirements other than the passage of the high school exit examination shall be granted a high school diploma. So if they have completed everything and were not able to pass
013the exit exam from the state, we could issue a a diploma to them. Now, this the district may retroactively grant high school diplomas to former students who departed California against their will while in 12th grade and did not receive a diploma because of departure interrupted their education and they were provided that they were in good academic standing when they left. We can also do a retroactive diploma where it uh interned by order of the federal government during World War II or are honorably discharged veterans of World War II, the Korean War, or the Vietnam War, provided that they enrolled in a district high school immediately preceding the internment or military service and did not receive a diploma because their education was interrupted due to the internment or military service. are veterans who entered the military
014service of the United States while in grade 12 and who had satisfactorily completed the first half of the work required for 12th grade. any former members of the military, a resident to California and received an honorable discharge or are current members of the military, residents of California, and a resident California when entering the military were they were in their senior year of high school during the 2019 2020 school year, were in good academic standing, and on track to graduate at the end of the 201920 school year as of March 1st of 2020, and were unable to complete the statewide graduation requirements as a result of the COVID 19 crisis, we would be able to give them a diploma. There's also honorary diplomas. The board may grant an honorary diploma to an international exchange student who
015has not completed the course of study ordinarily required for graduation and is returning back to their home country following the completion of one academic school year in the district. And we can also give an honorary diploma to a student who is terminally ill. So there's a lot of information in this one compared to what had been adopted previously. Um, I tried to summarize, but you know, you you can see the pages. It's very long and there's a lot of information in there that I know that it was shared with the counselors at the high school and they say that these are the requirements that are currently being followed by the high school. >> Okay, >> any questions? Um I would suggest that when we're finding consult with student and educational rights holder that that should
016be changed to and or because the educational rights holder is not uh uh a parent or adult when the child hits 18. >> That is true Mr. Paul's right. And also on the last one, we should consider giving uh a um a um honorary diploma to anyone who is deceased during their senior year. >> We can have that. >> Okay, I'm good. >> Any other questions or comments? >> Actually, you know, thank you. Um This is urgent for actually, you know, consulting with the counselors, just reviewing this in detail and thank you for the detailed report of what's, you know, new or updated. You know, all these elements here, they're already in practice. >> I just need to go ahead and just formalize it and approve by board. >> Yes. So, the bylaw and this
017new policy will be coming for first read in April to the board. >> Okay. Then we just um sign we just concluded the education subcommittee had a robust discussion um in terms of agenda items tail end the um graduation requirements what policy was brought up and they'll like to go ahead and take a look at the policy itself at their next subcommittee didn't want to steal your thunder Dr. Chamberlain tying it to this topic. >> So Dr. Chamberlain, I have a question for you because right now we're having the education committee on the same day as the policy and management. Are you going to do this? Oh, but April, there's only the one board meeting because I was going to say if you meet before we can then if the education committee is in agreement
018with it, we would be able to put it on the board agenda for April. >> Yeah. I'm going to have to move my education my meeting that night because I'm actually not going to be here. But I haven't got to you guys yet. >> Okay. >> You know, my was wrestling that week up in Vegas. So, >> okay, >> I'll move the committee meeting to maybe that Monday. Um, facilities and finances that Monday, too. Oh, wait, wait. I'm looking at the wrong. >> Okay. But yet, hold on. >> Facilities will be that that Monday. >> We might think since the policy and management group is the last one to see policies before they hit the the live floor. Um, if there's anything that changes, bring it back here before you put it back out there.
019So, when the education subcommittee looks at it, if there's changes and recommendations, then we boot it back here. >> Yeah. >> There most likely won't be. I I don't believe there will. >> Okay. >> But I will do it prior to the that April board meeting. I think it's the it's the 26th, right? >> 23rd. Yeah. >> So, that I'll probably move everything on Monday. I'll see when facilities is and I can go before after if that works out. >> Yeah, facilities likely be at the 20th Monday at 4. >> Okay. >> So, I could do five and talk about a good idea. >> Okay. And then because this one board agenda, like I said, it you can see how the notes how long they were. I wasn't sure how long it would go it
020would take to go through this. So, this was the real big one that I brought this time. So, we just brought these two the one bylaw that we brought back and this one policy >> and then um and what's on the next what's on the agenda for April 23rd? >> Are there any requests, Mr. Falls? Anything that you'd like for us to look into? just bring um I think we're getting clearer on um coach uh hiring behavior expectations. I I think we're really clear on that. Bringing bringing that back in. >> Okay. >> Is not a positive thing. >> Okay. >> I don't I don't know how big our audience is. If I need to repeat that comment out there, I I'd be happy to. >> I have a question. It's probably more for education,
021but are there any policies or requirements or structured standards for how the ethnic studies and the um finance classes will be taught? We have a curriculum is is it we kind of do what we want. So knowing that they're not even required till 29:30 3031, my recommendation would be to wait because the curriculum will change. Like say we say we said we're going to do that because it's always changed yet. >> It's going to change and >> but they haven't released anything I'm assuming. >> No, but I know what other districts are looking at with the ethnic studies is they're embedding it into um social studies class. >> That makes sense. >> And by the time this comes up, we'll have additional textbook adoption policy like requirements >> and they and they'll be more aligned
022with the requirements. So that would be my thought. >> Yeah. >> Um for both of these classes. So I'll reach back. >> We already have an idea what to do for the finance. >> We're already teaching that. But it may be So >> yeah, but it might >> my thought is if this is going to be a class that's going to be required by all students. It's probably so right now our finance finance class is more of um >> it's an elective mainly for upper classmen and also it's only a year it's a year not a semester long. >> Yeah. There will be a lot of even on personal finance, it's really hard to do a standalone one semester class unless we want to go back and do a standalone one semester health class. There
023will be a lot of questions about what this might look like or if this class too can also be embedded in a current class that we have um and if it's a graduation requirement like which grade level's going to take it you know there's a lot of discussion that has >> we have time. >> Yeah. And just because I know how quickly curriculum and textbooks change. >> I mean, we're >> I was just wondering if this >> was a little strict on that for some reason. >> I guess not. >> No, they're not really. Now, the state will often recommend curriculums, but because these >> Yeah, usually you have a lot of leeway. Um, it'll be really interesting just to see as we get closer what the expectations are. >> Yeah. Yeah, at the high
024school level, even the textbook adoption um policy is completely different. Like K8, when we do a textbook adoption, it h it has to be like vetted. It has to be approved by the board. It has to be um like to the public at the board. We do. Thank you. We provide access. We do that at the high school as well. It's not required, but we we do it because it provides consistency and we want to also communicate with our board members and our community stakeholders regarding curriculum in Texas. >> But that's important, >> right? So, we would go through that same process. >> Okay, great. >> But I mean, even though I know this came up at the last at our meeting, but now seeing these dates, I I don't even know. >> Yeah. Not
025to worry about it. >> It's really not still time. >> Plenty of time. >> But that's a good question. >> Yeah. All right. Um, any other comments or questions? Then I would like to Okay. Our next meeting is April 23rd, >> probably the same time. >> Yes. 5:00. >> Okay. So then I would like to adjourn this meeting at 5:31.