001So, we'll just call the meeting to order at 3:10. Okay. Um, and I do know that Tracy Cen is in the call. Hi, Tracy. Thank you for being here. And it's just um I think I'm the only other one um with you. So, uh I since I don't have the agenda pulled up, do you want to just go through whatever? Sure. Is it okay? Yes, please. Thank you so much. So, the first item is is there any public comment? Okay. And I think Tracy shook her head no. Um and then just the so the next item on the agenda is just the independent study um contract update regarding the staff training. I met with um Dana Lana and Mon'nique from um Metallark High Desert and Vasquez High School. And the great thing was I knew
002Metallac was doing because I had talked to Dana because she had a lot of questions just about the paperwork piece. There's a lot and so we I got to meet with all three of them together and they got to share kind of what they were doing best practices and all three sites actually started doing this and using the the using it for short-term independent study as soon as they got the new contract. Awesome. So there was that it was actually a really good meeting. We made a couple changes just to make um nothing really to the contract, just the way the homework is gathered at the high school and the sixth and seventh grade or the seventh and eighth grade where they have separate classes. It was easier to use a form that showed separate
003classes and then for the self-contained teachers just to use the form as it was. And so, um yeah, then like I said, the meeting went really well. I I did let them know that before school starts I wanted to just do another quick update with them just to see if they had any new questions just to also kind of reiterate the process and make sure too that they had an access to me and even meetings together as they move forward if they need support with like hey I'm finding this issue or this issue so that we could all three solve it or they could three solve it together um so that we have that continuity between the sites [Music] and that's that's I think The goal is to definitely have the continuity between the sites
004um and to make it easy for staff and parents. If it's not easy for parents, they are not going to do it and it kind of defeats the purpose. So, I think, you know, with this plan in place, we're going to see a a rise in our ADA. Um but if it's not easy, they're going to they're going to not do it. So really making sure that it's easy for parents and that staff is is really pushing it out. If they don't know about it, they're not going to do it either. So making sure that staff is pushing it out there and making sure that everybody knows how easy it is and how beneficial it is to your student and all that, we're going to see a huge improvement. Yeah. And the other way, another
005thing that we added that's new since the last time we talked is um at the beginning of the school year, I'm I'm still working with Caesar and Alex. since it's new to see if we can get that document online as part of our online um enrollment package. Um if we're not able to get it online before school starts just because timelines right now um they will the site still have some papers that get signed in person when parents come in. So we'll have every parent sign it ahead of time so that if their student does need to go on independent study, they won't need to sign it. It'll already be signed. And so and that actually aligns with the the instructional continuity plan. That was a recommendation from CD is to make sure you have
006your independent study contract signed ahead in the event all our students have to go out for some reason like like a COVID situation where everyone had to go out that there's they're already signed. So that was that was kind of interesting and new. So you're not talking if like if I need to take my kids if my kids get the mouse flu today and we're going to go out and they I say, "Okay, just use the independent study contract we already signed." So that that's there. You're not talking about the little onesies and twoosies. You're talking about in case something massive happens to where we all have to go out. We'll just use that. Um, you can use it for the onesies and twoozies, too, because you're going to need to get that form signed
007every single time. So, the idea is that if we all everybody signs one at the beginning of the school year, now parents will know that this is an option they have if their students are out for short term. Okay? They're for a four days with the flu or so and then also makes it easier for the attendance clares because the forms are already signed. And then we will start um next, this is another thing we talked about is creating like a little half sheet that the principles can put up on their weekly u mailers that go out. They're, you know, they're online, their blast, letting parents know what short-term independent study is so that if their kids are sick for a short amount of time, as long as they're doing the homework, which is generally
008posted online, um then they're they they the form gets filled out. If the parents already signed it, now the form is just being passed at the district office. And now if you are using it, when you say you use it for your students, the the attendance clerk will have you sign a new one in the event that you need one again coming up. So we always have one on file and having that signature date be ahead of time is going to be okay with the auditors. Yeah, it is okay. As a matter of fact, for the only um the only independent study contract that has to be signed at the time of the of the of the independent study is long-term. Anything and that's defined as anything at 16 days or over. So, if you
009come and you know it's going to be longer than 16 days, actually need you to come in and sign it. Otherwise, we have that flexibility. Okay. Yeah. And when they sign at the beginning, uh they won't sign a date on it. they're just going to sign the independent, you know, in in the event that we that they need it for short term or as it turns out, we put that in place for short term, but it's also recommendation for an instructional continuity plan. So, it kind of serves two purposes. So, I I know Arcadia and some other districts were doing that. At first, I didn't really understand why till I did some more digging. I'm like, okay, that makes sense. Okay. Um, awesome. That sounds that sounds good to me. Okay. Um, do you want
010me to move on to the next item? Yeah. Can we just put that on the list to follow up on maybe um late August, whatever our meeting is in late after school starts. Um, and then we'll get an up just just an update on if it's been used, any changes that needed to be made, any, you know, followup questions that people have. um either either August or September. One of those meetings would be great to follow up on that. Okay. I put a note here and I'll just put I'll put it on the next agenda and then decide if I need to move it to September or not. Perfect. And I'll and I'll ask the I'll I'll check in a few days before with our well, this is supposed to be posted like a week
011before. I'll check in with our site staff and say, "Hey, can I get an update August or September better?" And I'll put it on the appropriate um agenda. Awesome. Thank you. You're welcome. And then the instructional continuity plan. So what the instruction instructional continuity plan is, it becomes part of our um our district-wide comprehensive safety plan as well as our site um safety plans as well. And it it the state is requiring that we create a continuity plan for instruction in the event that there are any um natural disasters um that would keep us out of school in excess of 10 days. It requires that notification come from the district within 5 days as to kind of updates and stuff, although we would be doing them immediately. So, I'm going to go over the headings
012and I'm going to go over I am going to read some of it just so you can kind of get the gist of what you know what the purpose is and kind of the all-inclusiveness and the reasons why. So, um let's see. I have a lot. This is if we're going to be closed for 10 days or more. Yeah. Like we were at COVID. This is not for if Vasquez has a power outage for 3 days, but the other schools are open. Correct. So, yeah. So, when we have a power outage, Yeah. it's for that as well. Say we have a power hour outage and the school is going to be closed for 3 days, we have to turn in and submit a form J-13A, which is a waiver that um and so beginning which
013is a waiver for the ADA. So, we get paid and beginning 2627, which is this new school year coming up. No, that's next year. That's the following year. January 2526. Okay. Well, this says, this is funny. So, I've been being told that it was this school year that if but according to the document that I'm reading in front of my face, it says beginning the fiscal year 2627, um, you have to have this pl this in place. This is so interesting. It's just so funny that they're so far like, okay, because it has to be in place um by in 2025, this this document for us to get a a a form J13A waiver request beginning fiscal year 2627. So, I actually thought it was this year and that's how we get that that's how
014we don't lose the ADA. Um so, okay. And and sorry, go ahead. It could be used in any it it really is a a blanket for any kind of natural disaster. Could be electricity. It could be a flood. It could be a COVID. Does that make sense? Yeah. Um so, so let me so let me just explain. So in response to any significant loss or disruption caused by a natural disaster for students and staff who are part of the actuadosa unified school district we have created this learning continuity plan. At the heart of this plan is the goal of returning in to in-person instruction as quickly as possible once ADDUSD is able to meet all um conditions of reopening. This learning continuity plan rests upon the vast majority of our students returning to in-person instruction
015as soon as possible um while providing access to an emergency home learning plan for those unable to come to campus because they have lost housing or have health conditions that provided. And so um some of the protocols as it relates to two-way methods of communication. So, how are we going to communicate with our community? Um would be short messaging services, which is texting. We do have that ability through Blackboard, phone calls, emails, the school portal, which is Blackboard. Um social media, flyers, and um also I put I I define the uh portal as Blackboard. In the event of a natural disaster that would have a significant impact on students, family, staff, and community, um, actinaguadulce will maintain two-way communication by addressing urgent concerns through emails, text messages, and or phone calls. Direct communication will be
016provided through an automated system on important topics and urgent matters. In the event of an emergency, we will closely um, we will work closely with law enforcement. We will balance our duty of care and safety to students with the desire to effectively communicate accurate information with all stakeholders. Unofficial social media makes this challenging. Please trust that communications from AADUSD will be factual and timely while prioritizing immediate safety of our students and our staff. Updates and information will be be provided through our website, newsletters, and district pages. Um and then there's there's support for you, unique needs addressed which have to do with social, emotional, mental health, and academic needs. There's a timeline as it relates to access to instruction. Um as required, AADUSD will provide access to in-person or remote instruction as practical, as soon
017as practical, but no more than 10 instructional days. But because of the way this will be set up and some of the work that'll be done before, we would get our kids up and running whether it's remote or if they need access to paper lessons. We will have that stuff ready for them sooner than that. Um well the district will begin working with site staff as well as the um the the Atta teachers association to consider the need for anou um to regarding work conditions for staff. Instruction will be provided in person if feas feasible and via online instruction. Teachers will be provided professional development to plan and implement standardsbased instruction with the least disruption to staff and their families. And then there's conditions for resuming access to in-person instruction. And then there's a description
018and it's pretty long as it relates to remote instruction and it breaks it down into emer an emergency home learning plan for TK and K for first and second, third and fourth, fifth and sixth and for those with internet access. There are some uh varying options for grade level. So there's a list of those and access to some of these apps we have through Clever on our site on district website already. And then there's an emergency home learning plan for 7 through 12 as well that really relies a lot on Google Classroom which 7 through 12 is they're using that now. There's access to instructional materials addressed as it relates to expectations of access and equity. AADUSD will communicate via the communication plan to students and families with learning modalities, which learning modalities are available
019and where in-person instruction will occur in the event any campuses are open during the emergency event. School assignments and academic resources will be available online. And I and then I as far as it relates to instructional plans, I ask um to please refer to the emergency learning plan. Access to schoolwork through Google and Aselis remote instruction is currently in place for virtual and inerson instruction and for submitting homework to classroom teachers. AADUSD will consider multiple remote remote platforms to ensure a smooth transition during any emergency and then temporary reassignment. Um, if Actton Auadula Unified School District provides supports to pupils and families to enroll in or be temporary reassigned to another site or a school district, county office of education or a charter school um in the event an emergency or national n natural dis
020disaster disrupts in learn in-person learning. So, this came from um and these are recommen recommendations from the California Department of Ed. This some of this came from some of the work that happened in Paradise Unified up north when they had that fire and a lot of people lost their homes and the schools were burned down against a really small school district up there. They worked with a neighboring school district and were, you know, were able to get their kids into schools while they the district took care of what they needed to take care of. And hopefully that would never become, you know, necessary for us, but there so at least we'll have a plan. And then the communication protocols. Um I I talked about a little bit before the two-way communication process. Technology readiness. Um
021I talked to Kai today. Again, we have Google Classroom and we have Aselis. we could use all the aselis's license is if we decided we wanted to use that um like for all of our students we would have to look at the cost of that but we do have Google classroom and there are other learning platforms also like Canva um so we would look at the different possibilities that would best meet the needs of our students and our staff and as it relates to Chromebooks um the business office felt like we already had enough Chromebooks in the event that we would need um Chromebooks in the event of an emergency like this. Um the the the I'm on page seven of 10. This addresses equity and access and how we will address students with individual
022education plans. Um the I wrote I've put in here that the coordinator of special education services and the resource specialist would work together to ensure all services are provided to students and all IEP meetings are conducted within compliance guidelines. Assessments will be conducted virtually and in person as needed and appropriate. AADUSD will provide and maintain all accommodations and individualized education plans for students who need them and ensure that the instructional continuity plan can meet the the needs of our diverse diverse diverse learners. Um I we also address the needs for English learners in much the same way. And then um professional development is um setting out how we would create professional development opportunities and support our students our teachers in the transition as it relates to you know providing um academic and standardsbased instruction. So
023we would provide that that to our teachers as well. Um we talked about the mental health and the the physical and mental health professionals being on campus and being available online. Um, as it relates to access to backup water medications in the event of an emergency, we would work with the district nurse um, closely with staff and families to ensure a power supply for and restock necessary medicines and locate alternative sources of electricity in the event of outages. I know some districts also had students who could come to campus, but they didn't have refrigeration um, due to the fires in the Lyat and Pasadena area. They had kids bring their medications if they need a refrigeration in um like lunch pales with with ice. So I think we could set up something at at the
024site where we could we could keep things cold like that. Um again I we would work with our nurse for that. Um and then the the last part is just is kind of con concludes with AADUSD maintaining continuity of other support services including special education counseling after school programs and access to kitchens and food services and adapting these services to the online or hybrid environment when necessary. And then there's some resources from the National Center for Homeless Education to support disaster prep preparation for our homeless students and um also lessons from real life. Again, their McKenna Vento um liaison's resource which is also for our homeless population. [Music] That's pretty much it. Do you have any questions? That looks like that looks like a ton of work. Um, I I do have questions. I'm going
025to go ahead and ask um ask Tracy if she has any questions first. My screen just went black. Tracy, do you have any questions about that? Okay. Um, so this plan is if we have to go out on COVID, if there's a major fire, it like a huge disaster, which is great. Um, and it's a lot of work for something that we are going to hope that we never have to use. What our schools experience is loss of power. Um, and I do remember that when I was in elementary school, we had a big flood at Actton School and we couldn't go to school after um, coming back from winter break. um how does this apply to like the onesies and twzies and um just one site being down like let's relate it to what
026happened to Vasquez this last January when those kids didn't come to school for what 10 days or 11 days something crazy and yes I understand that we need this in order to get the ADA back but how are we getting those instructional minutes for those kids? How are we going to house them? If we have kids that do want to come to school, how are we going to give them? How does this relate to something like that? That's that's more closely like we know we're going to have power outages this coming school year. How are we going to address those? Yeah, this there is there was some when I was going through it, there is some that talked about using other school sites and so already kind of talked about that on the back end
027here as well. if we're down like what happened at Vasquez is we would work with I really think it was Vasquez we'd reach out first to High Desert if they have power just because you have kids closer in age than at Metal Arc. Um and again we would get some of our kids up on um on on if they had access to online and that worked for them. We would get them up on online but I know all of our families don't have access to online. So it would be we would we would um work with Michelle for and set up rooms as quickly as possible so our kids could go there. We had two open campuses during that time. So that so using this I I love that we're all on the same page
028and already talking about it. I think that's fantastic place to start. So using this document, can we put together something that says if this school is out but this one is open, A, B, and C will be available and if this is out so that everybody in our community um knows what what our plan is knows that we have a plan. Um, and then when power goes out at 6:00 p.m., we're not scrambling to get this information out and it's not new to everybody and have everybody go, I don't I didn't know. I didn't, you know, to have something in place. If this happens, then we will do this. If this happens, then we will do that. And make it very specific. Um, and right now I'm specifically talking about power outages because that's what
029we know is going to happen. We know we're not getting away from those. Um, and then we can use that plan if Vasquez floods, if Vasquez doesn't have water, if Vasquez, and I'm using Vasquez, but supplement with every other school. Um, but if they don't have if they don't have running water on a campus, what are we going to do? Then we can refer to the power outage plan and say this is what we do when there's something preventing us to come to school for one day. How do we um and I know it could be a flowchart, it could be a a a document, a spread. I however you think it's easiest to get out to our community. If this happens, this is what we're going to do. And um what I would love
030to incorporate in that um is a timeline of communication. So, in your document, you you um you spelled out how the communication is going to come out. Um but a timeline of communication. We will contact you by 6:00 a.m. We will contact you by 6:00 p.m. If if school, you know, is if the power is still out at 8:00 p.m., we will not have school the next day. If the power comes on at 6:00 a.m., we will have school. You know, that kind of spell it out. get created based on the situation like we did even with this we and so it's hard to put that in a document before because you don't know what's going to happen but I know with this last one there were like hey we'll let you know by 6
031a.m. because we were waiting to hear from Edison okay so have 6 a.m. our thing. And yes, things change by um by situations. So, if we could start with power outages first. If there's a power outage and this school is closed, we'll let you know by this time. If this So, that's what I'm saying. Yes, by situation, but if this happens, then we will do this. If this happens, then we will do this. Um, I mean, we can just create automatic 6 a.m. 8:00 p.m. updates. Even if I don't have any new information, I can update you at 6 a.m. and say I don't have any new information. If you want to create something, whatever, you know what I mean? I don't want to put the parameters right now in this meeting and then, you
032know, like, well, Brianna Tony said blah blah blah. That's not fair to anybody. Um but if if district staff administration if you want if you want input then um we can sit down at a a different meeting and you know talk about and give input that way but I I don't want to put parameters right here right now. That wouldn't be fair to staff but they won't be back you know until because we have a safety committee but they won't most of them be back till school starts. But I can kind of put together some ideas like, "Hey, if we want to create regular times to check in with the community, what are your thoughts about how we would do that?" And get a bunch of And that was and the checking in was just
033one part of it. Yeah. It was, you know, more where are we going to house children? If if High Desert's down, but Vasquez is open, are we going to house children in their gym? Are we going to house children at Metallark or in the NPR at I think we would talk about in cabinet and we meet every week and so I probably you know we like to follow up on these meetings in cabinet. Um yeah that would be a perfect place to start. Yeah, because I mean that is it was even part of bargaining that if a site was going to be closed, teachers still needed to be considered working and that um we I think it was even bargained that you know we were short. We could have teachers assigned like say what happened
034at Vasquez, you're at home but we need you at high desert. You could actually be assigned to High Desert during the time of the the outage. I think that that actually was already bargained in our contract and I Jackie's nodding. So, some of this work kind of has been pre-done because we have been talking about it. But I think like making it a little bit more clear and direct where if closed, we go here. So when when we meet in cabinet next week, you know, I'll I'll bring up kind of our conversation, this brainstorming, if you will, about what are some ideas and get some input um from Eric and Kai and also then from Ernesto like really meet with facilities and see but that is our plan and so we are working in that
035direction. Absolutely. Yeah, definitely having a plan set and in place. I love that there's the conversations going on and everybody's already um already talking about it and thinking about it. Um but it's time to put those conversations, you know, in a down on paper and make sure that everybody has that information and we're all on the same page and we all know what to expect. Um and like I said, hopefully we won't have to use your beautiful document that you just shared with me. That looks like a lot of work. So, thank you very much for putting that together. Um, but definitely we'll have to use the onesies and twoosies. So, let's make sure that our community has has all of the information that we've been talking about. That would be great. Okay, we'll do
036that. Thank you. You're welcome. Um, so we'll go ahead and put a follow-up to this on for a future agenda as well. Um, and we'll just talk about we'll have this as a followup probably on every agenda for us because it's really important. So, um, I think that would be great. Okay, sounds good. That's those are the only items on our agenda for today. Okay. So, for future items and it may not be the next meeting, but I am hearing an update on independent study from our site staff as to kind of how that's going and then um I mean by the time we meet again so I can definitely put on our next one in August an update on the ICP as far as it relates specifically to in this instance we would do
037this and this and we can put it in this document. there's spaces in this document for me to add notes and that way it it would be nice to have it housed together because then this becomes part of our district-wide comprehensive safety plan which gets posted on on the website. Now that's not how we're going to communicate with parents because again that's super hard to find. Right? So we'll find another way to do that. like I have a communication document that I want to create that just talks about what our communication plan is in the district and how we'll reach you in the event of an emergency. There aren't specific timelines be it's more of you know if there's an emergency as soon as I have information sometimes and I've been at school sites unfortunately
038where there have been some like very serious student-based emergencies and it was really hours before we had enough information to share you know because it took a a whole team but that I think that's what makes it hard as far as like putting an exact time but still having some time frame where you're at least reaching and saying, you know, we are aware. We are working on this situation. We don't have any information we can share with the public yet. So the public knows that it's not just radio silence, you know, that sometimes that's definitely important. Yeah. So I I like I actually like the idea of creating something, but like I said, you know, we have a safety committee. So we can when we do want to make sure that we get input um
039from all from all of our educational um you know, related people or stakeholders, if you will. And like I always think students, we like to get student input. I like to get parent input. and um at the PTO and PTSO meetings that I attended a few of those this year for the LCAP. A lot of our community members come to those meetings as well. So um this so we can still we can do as far as communicating this. In addition, this safety plan becomes part of the school safety plan and that school safety plan is um updated each year with the direct with the leadership of the principal and input from the school site council. So, school site councils as it relates individually to each school might have some additional pieces to add to this
040just to make it more comprehensive for our community. Okay. Okay. Awesome. Yeah, I definitely think this is worth following up on and we have um a lot of good information going around. Um so, thank you very much for that. We appreciate it. You're welcome. Thank you. That's all I have. All right. I don't have anything else. So, I don't have the agenda in front of me. So, if you that's that's it on the agenda. Future plan. We can close out the meeting, right? We can close out. Um we could do our next meeting in August. Um if you guys are okay with this Tuesday, I'll continue. I I worry that it's a little stressful for because it has to get this meeting and it seems like for some reason facilities is right after this one.
041So, I don't know if we want to change the day or should I leave it on Tuesday for now. I just I'll talk to facilities and see if I can find a Tuesday so we don't fall on the same day. I don't know what I I'm good with any Tuesday. It doesn't Okay. So, I'm good with whatever I I know for us when I created it, I did like I don't know the second or third Tuesday. So, it was super consistent and so I'll see if they know when theirs are so I can plan accordingly. So, you know, I know Caesar has to rent. It's always been the third Tuesday. Yeah, it's always been the third Tuesday, but this is the fourth Tuesday. So, we can move it to this one because facilities is usually
042the third Tuesday as well, right? Well, they're actually today, so maybe that's what happened. I think they moved theirs. We moved ours. We moved ours. They moved theirs. We moved ours. I forget why. I think de Jesus you were you were at a meeting far away. Oh that's right. I was I don't know where I was. I was at the f training. Oh in a cast. That's where I was. Yeah. Okay. I'm going to leave it on the third Tuesday and then I'll try to um collaborate with Kai so we don't have the the conflict in time. Okay. We did move it up to three and theirs starts at 4, so it shouldn't be too much of a conflict now. But if you want to move it up to 2:30 and have theirs at four,
043that's fine with me, too. Either way, okay, I'll let you know. And then do you want to do we'll do the third Thursday in August after school starts? We skipped the third Tuesday. Okay, I'll send you an invite. Yes. And yeah, let's skip July because we don't have We're good. Okay. So, the third Tuesday in August at 3 PM. We'll do 3 PM. Yep. Okay. Okay. Sounds good. And I'll see you Thursday. You'll see us Thursday. You will. All right. Thank you. All right. Bye, guys. All right. Bye. Bye.