001all of this stuff. Okay. So, let's go ahead and I'm going to go back and recap since you just started recording. I'm going to go back and recap what we just did. Um, I did call the meeting to order. I believe it was 3:21. Um, I asked for public comment. There was no public comment. Um, I didn't make any opening comments. We went through the agenda which is independent study update for short-term and ADA recovery um instructional minutes uh board policy updates for AR alcohol and drugs and board policy alcohol and drugs and bullying. And then we're looking at setting future agenda items. We did already cover the independent study update where we um went over the short-term independent study contract that has been updated. Paula shared that that is um has been put into
002place at schools at school sites. Um she's getting feedback on that from school site uh staff and we will continue to get updates on that. um that process as it gets rolled out. And I did ask for school sites to be trained with the same information so that those contracts and independent study practices are the same across the district to make it easier for families. Um, so that's where we're at. And now we are talking about instructional minutes. And we are looking at the spreadsheet of instructional minutes and how it relates to the days that Vasquez High School was closed um for the power being out. So Paula, what you said was that Vasquez High School requires 64,800 minutes per year. Correct? Yes. And with everything, we are ending the year, even with those days
003off, we're ending the year with 6,000 64,810 minutes. So, we are not in a deficit. Even though we took those days off, our students received what they're required to receive. Yeah. Because it's not going to count against them because there was a waiver because that was out of our control. Okay. So, that wasn't really my question, right? So they didn't our students did not receive six no 64,810 minutes. They received less than that but then got a waiver. Yes. Okay. So that is an issue that I don't think I I don't see how we can tell kids at on May 20th that they're going to have to stay for three extra days in June. Um I don't see how we could tell students, families, and staff that. So, I would agree with you that that
004would be a logistical nightmare. Um, moving forward, I would like our next agenda item and to be a recurring agenda item until we have something set in stone of a plan so this does not happen again. Okay. So, with that said, and I'll just put on here uh the learning continuity plan. So the state requires as of July 1st. So you'll have a board presentation on this soon um called a learning continuity plan that has to be um added in a to your district as well as your site um safety plans, your comprehensive safety plans. And that continuity that learning continuity plan addresses exactly this question. And the expectation is that prior so in the event of an emergency like this or a fire or anything that keeps kids from being able to come to
005school that within 10 days the district is up and running and providing students that their um their education. So it would be online, right? Kids couldn't come to school. And so we what what we're working on right now is one creating that. But what our first thoughts are on that and we're collaborating on that is one creating curriculum for students online that's ready enough to go like that's ready to go. So if for some reason we had a shutdown like we did in COVID we have 10 days of instructional materials online for students in every grade level K through 12. And then in the meantime u we and this is something we have to talk about as a district. What is it? If we have to go to online instruction like we did during COVID,
006how are we going to support teachers to provide that instruction and we would have those 10 days to work with our teachers are to for example what I've seen other districts do is they use Canva, we used Google. So, we would spend those that the next couple of days um working with our teachers providing professional development on how they're going to deliver engaging online um and you know um standardsbased instruction online. And then the teachers would have the next those next 10 days, they'd have that two weeks to get those lessons like really work on their lessons and get that planning going so that at the end of that 10 days they're up and ready with their class to provide the online instruction. They may start it sooner, but we're what we're going to put
007in place will look something like that. It's in the preliminary and so I'm just giving you what it might look like that, but what it might look like. However, it's a collaboration. So, I gave you one what what it could look like, but it is going to look something like that. So, okay, we're already also discussing like how would we get those Chromebooks into kids hands? Kids would need to have one-on-one. Um, what about kids? What what I think I think we're missing the mark. That's if we're going like if there's a ma a major fire like you know down in the Palisades and schools can't reopen. A school burns down can't reopen. If we I think where we're missing the mark is if when school is closed for two days because of a power
008outage, when school is closed for 5 days because of a power outage. Limiting ourselves to an online curriculum isn't going to cut it when we're looking at power outages. We don't have a generator at my house. It would not work for my kids. I don't have internet at my house. It would not work for my kids. So, I would like to broaden that to how can we Yes, let's let's look at the online because that might work for some kids, but that will not work for all, right? So, let's broaden that. Um there were a couple days um where or at least the one day where the power was out at Vasquez, but you opened the um the site and allowed kids to work in the NPR again with no no power or anything. We
009what I would like to look at is if our other school sites do have power, how can we accommodate the students that do want to come in? Because there were kids that did want to come in and they did want to stay and they wanted to be on campus doing work. We have to be real clear that there are sometimes on campus at school is the best place for our students to be. Agreed. Where they're comfortable. That's where they they're going to get food. They're going to have a warm classroom. So, we can't open a school when it's, you know, 30° out and we have no way to heat it. But we need to be looking at where we can house students at other sites. If all of our sites are closed, then that obviously
010won't work. But yeah, I would love to have some kind of a contingency. If Vasquez is closed, this is what we're going to do. If Vasquez and High Desert are closed, this is what we can do. If metallark is closed, if if if and have a contingency for all those ifs. So we know, hey, Basquez is closed today. We have 35 seats at High Desert in an open classroom. We're going to house over there. Or if we have more kids that want to come, we have let's open up the NPR for students and we'll use the back of the MPR for Vasquez. and we will um ask teachers to open their classrooms to do lunchtimes. Well, like there's so many different what if this we can do that, right? So those scenarios I agreed though
011I would and we've actually talked about that in cabinet. Um and I think I just don't want to limit ourselves to online. Yeah, I agree. Always the answer. That was just one example and I'm taking note like I agree. We already talked about like if one school is closed, could kids go to the other school? And we already talked about teachers actually I think that that was I don't know exactly because I don't know everything that's going on with bargaining, but I know there's been a you know conversation about where teachers would report if their school was closed. So I think that we'll have more information on that as well. But yes, those would be pieces of it. There would be several scenarios based on a situation. Um the the online one would we're not
012going to think about everything, but we need to think about what we've already been through. Yeah. And at least come up with answers for those and then think about our other whatifs and develop answers for those and make sure everybody knows. So usually we know like Vasquez is out, the power's out. And I know that because I live right next door, but my friend over there that lives next to Metallark, their power is on. So, usually the town knows what's what's happening and who's out of power. And we just need to get those those out and like they can go online and say, "Okay, if Vasquez is out, what's the plan for school tomorrow? Let's go look at that plan that they came up with." That's what I would love to have before the next
013school year starts. We will have that before the next school year starts. And again, it will be a living document. So it as we're creating it, we also can make changes that work for whatever scenarios come up. Um, we'll need to address communication in that plan as well because like some like there were times we didn't know if Vasquez was going to be open in the morning. So how are we communicating and and you know we're really um just explicit about what the expectation is of how we're communicating and who gets that communication. So, we'll that will be part of the plan as well. Um, and again, I'm sure that the board and and the team will be part of the collaboration as far as just helping all of us work together on creating the
014best plan for our kids. Absolutely. And if we need to do more um ed subcommittee um meetings in there so we're not waiting for a month to chitchat about it. I I would like for the ED subcommittee um to be a big part of that. So, if we need to add some extra meetings or um maybe not official ED subcommittee meetings, but some planning meetings in the middle, don't I don't want you guys to be waiting like, oh, we can't do it because we haven't hit a board meeting or an ed subcommittee meeting. Let's put this on hold. If we need to get it going, let's get it going. Well, it h well again it'll be a living document, but it has to be created and board approved before July 1st. And so we normally
015would do it through the safety committee. So we don't necessarily have to do the subcommittee. I just invite the subcommittee members to the safety committee. Um and I can ask Yolanda to make those like you know advertise them so that we can get community input so community members can also attend the meetings and absolutely hear like hey this is what we're thinking and get the input like you're sharing right now because that's how you create the best plans is by having all the input so you really you get you just get a better understanding of what the needs are. Absolutely. I'm glad we're on the same page for that. Yeah, definitely. Definitely. Are there any other comments regarding the um instructional minutes? Not at this time. Thank you. Not at this time. Sorry. That's okay.
016I'm just taking a couple notes. Okay. So, um we'll move on to the board policy updates. So, these board policies were um submitted to the the facility, was it the policies committee? Yeah. And they just asked that I forward them here. So, this one, the first one is um an AR and alcohol and other drug use and the board policy that goes along with that. The main change on this um as it relates to any changes in the law is the law in EDC code now reads that if a if a student comes to you um that's over 12 years old and tells you that they have a substance abuse pro problem, they're self-medicating and they're coming to you for help, you can't suspend them. So, as an update to our own board policy, that's
017the major change in that. Okay. And as it relates to bullying, there really aren't any major changes. It's just we haven't updated our bullying policy um in a long time. So, we just wanted to bring it up to date. But as far as ed code, there aren't really any major changes um from policies. Jackie, did you have anything to add that I might have? No, it was just so that because it affects ED services, we wanted to be sure to bring it to you so that everyone was aware. Yeah. Before we put you That's awesome. And then we'll just see this on in a future board meeting. Yes. As a first street. Awesome. Thank you. And I I connect it all like if you have the agenda and if you don't I'll be happy to
018email it to you. All of these items I link to the agenda so for your review. Um, I mean the board policy has a lot of really good information as it relates to just the way that we run things and the why we run things a certain way in a school district because it it really lays out kind of what the parameters and the expectations are for districts. All right, thank you for that. Are there any questions on um the board policy updates, comments? None in the room. Any online? No. Okay, that was a no. Okay, so future meeting agenda items. It's so distracting because I can see my face that's really big on your wall. just ginormous like you can see it on the screen over there. I can Yeah, I can see. Oh,
019and I'm looking here, so I'm not even seeing it. Sorry. Oh, so there's the back of my head. So, you're seeing that, too. Um, no. Okay. So, um, future meeting agenda items. We have 10 minutes before we need to move on. So, you can do the finance committee. Um, so I already said that we wanted to talk about um the different the plans, the learning continuity plan, the learning continuity plans. Awesome. And then and I'm going to ask Dr. talking cuz is it would it be okay at the next um ED um subcommittee meeting to review the IRA data with the committee because I know it's going to be part of a board presentation. Yes. I mean um and also maybe any preliminary oh data. No, absolutely. I think I think the more we hear
020it, the more we could process um the progress students are are making through I read and K8 will be helpful. Um, so you know, we could we'll have it here as a as as as part of a discussion item if the committee agrees as well as a board presentation for our strategic plan update. Yeah, yours might actually come first. But so what I'm proposing in in addition to the learning um continuity plan is one to I mean I'd love to actually tell you right now but just to update you on our ELPAC and our um our ELPAC progress towards redesating students and what our data is because we actually have all of our data back um and how we're going to celebrate students and staff around that. And then um we also have a lot
021of preliminary ESPback data which I haven't looked at but prior to our next meeting I would love to just give you a little synopsis of what that data is indicating to us as it relates to our next steps with school starting in August which is really great because normally we didn't used to get this this data till like December but this data is available now. Yeah that's crazy that it's available now. Yeah it's great. I haven't and it started coming in May 15th, so I'm waiting till like it it's all in there. Um I think our ELPAC stuff is all in there. And then just an I Ready and just um an an overview of the growth for our students in reading and math as it relates to the diagnostic for I Ready. Okay. Um
022and then if we could also just start so we'll just start with the independent study update. I would love to have an update after you speak with site staff. Um, and just an update of how how they're doing, how they're feeling about it, where they're going to go with that. Um, and making sure that they've received the same information across the board. And then the update with the instructional minutes or no, sorry, not the instructional minutes, the the plan and then all that good stuff. That would be great. So, the next meeting is going to be a whole bunch of updates. Yeah. So, are we meeting so June just the third Tuesday, will we just go ahead and meet in the summer? Are you guys all We're here. I mean, our principles may not be
023here, but we're here. Okay, we we can still meet because we're still having board meetings then, right? Don't we have June 12th and June 26? June 26th. Okay. So our next meeting then will be that third Tuesday of June which is June 26 24th. Well for not board meeting Tuesday before. Yeah it's the Tuesday. Yeah. So that' be June 24th. It's the Tuesday before the June 26 board meeting. We meet on the third Tuesday right? Yeah. We have the 3rd, the 10th, and the 17th. Wait, hold on. Let me look at the month. June. So, oh, one, two, oh, this. Oh, you're right. There's extra week. There's So, do you want We can do the 17th. That's actually the third if we want to be consistent. Is that okay? Or do you want to do
024a board meeting week? I'm looking at Eric. What? Whatever the sub subcommittee, I'm okay with staying with the third. I I like the consistency of So, we're the third Tuesday. So, it's June 17th. I just can't count to three. So, thank you for that. Okay. And we'll do 3 o'clock again. 3 to 4 pm. Okay. Awesome. All right. Thank you. Thank you very much. Thanks for coming, Tracy and Michelle. Yeah. Bye, guys. Thank you. I appreciate you guys in the office. Thank you very much. Thank you. Thank you. See you.