001Uh, I'll call the meeting to order at 4:02 p.m. on March 23rd. Roll call, please. >> Alexia, >> Eric, >> William Baz, we have any public comments? >> We do not have any at the phone lines. So I combined the uh three companies that came out to give us estimates for the foams for the little owls. Um the first one is Abbex. There's no upfront cost, free hardware, cloud-based system on server required. Uh, basically you don't have to, it's like a mobile desk app available on the updates. Maintenance could handle it. A vendor or in-house tech. The cons, free phones within the three-year contract, potential down if the internet is not if there's no internet, we have no phones. Okay. Airspring. We get a free hardware cloud-based easy to be working on. Any staff member
002is able to work it. Even it we have higher risk fees low potential downtime if the internet's not down. Verizon basically you get the phone. It's like a cellular LTE. So, we're during the networks outages, we don't have to uh worry about it. It's a month-to-month, no contract required, signal requires depends on the extensional cellular service for Verizon. So, basically, it will not work if Verizon's down, >> right? >> But other than that, it's a good that's a good uh company to go with. You jump to the next page. So, uh, Verizon, we know that I'm sure people have Verizon phones. It's good signal, right? >> It's the best phone we have out there. >> Aix 1797 per line with a three-year contract. For 10 phones, it would be 179 with.70. Within 3 years, it
003would be 6,469 with 20 cents. Where AirSpring, it's $25 per line. with a three-year contract, $ with the $9,000 per year. With Verizon, $26 per line monthto- mind, no contract, 260 for 10 phones, 9,360 for 3 years. Basically, the the best one would be Verizon because it's not a contract to contract. Basically, it's it's use it without contracts. You don't have to worry about it. You could add phones, you could take off phones. That would be the best option for us to go with would be Verizon. >> And then between um Ernesto and Alex um can you kind of describe you know what the need is? Essentially it's just kind of anybody plays this back just what the >> Yeah. So basically >> the the reason we need it is because right now our kids
004out there don't have any way of the phones don't have any the classrooms do not have any phones. >> So we cannot get a hold of them or they cannot get a hold of somebody in case of an emergency. >> That's the reason it's really important to clip these phones inside those classrooms. >> So is it uh just a standard cell phone or is it like the Verizon? >> It's an actual phone. Well, for Verizon, you get for Verizon. Well, they're all desktop phones. >> So, the only difference is the service they provide. So, the first two is like hosted service, right? >> It goes through fiber. It goes through a network. >> Um, the Verizon one is it works just like a cell phone, like an LTE, but the actual device is desktop phone.
005>> Okay. >> Yeah. And you're able to add or delete phones without any issues. And then the 10 the 10 phones, are they all for classrooms or are there any for the district office? >> They're only for classrooms and for some common areas, you know, in case of emergency like the NPR um and the in the cafeteria. So we do have those in there. >> Yeah, those are the most important ones. Right now we don't have any >> our phones are working goods. The most important thing is to keep our kids >> get in contact with them. And then you say Verizon, you know, as far as the um as as far as the district's recommendation, Verizon, >> like to hear from both of you. >> Verizon will be the best choice uh for the
006district. >> Um we we currently have a district account, an education account, you know, with them. Um and it's super easy to get the funds, you know, through the through the system already with them. >> Um we're not going to have any down time, you know, when we have the internet outage or anything else or power. Even with power outage, we're not going to have any. >> So, it's a plug in with better battery. >> Yes. And another thing is that there's no commitment on it. The rest of the companies, they do provide free hardware, but you have to sign a three-year contract, but this one is one to just like the cell phone services that we get right now with the the Verizon. It will just add on to the existing account that we
007have already >> in case we need to change or what have you. >> And and once again, we can we can uh add more or can Let's say that we don't need two classrooms or something like that. We can we're they're flexible with that. >> Was there any other cell companies like T-Mobile that does the same thing? >> No. >> And the only reason that we we didn't put more of that is because we district already currently have a district account with with Verizon and we get the theount the discount. Yes, sir. >> So that's this is a discount rate. Um they they mentioned to us they can be another discount if we move forward. >> Yeah. Let's see. I mean whatever >> you guys want. >> But if we can before you bring it
008to the board see if we can get >> cuz I'd like to see it these down below the airring so it's mid-grade instead of >> the highest. >> It's understandable. Yeah. For sure. >> And I would share Maybe some of these numbers will just say this is where we're at. We want to use your button. >> Yes, >> that'll probably work. >> Yeah. I mean, you did the due diligence of getting additional quotes to share that, you know, try to be competitive. >> They're usually pretty, especially with course. I'm very positive. >> That was just a preliminary cost. >> Yes. >> Thank you for doing us to the I lead draft lease agreement. >> Thank you. So at the last um subcommittee meeting we had suggestions um for the draft um lease agreement draft lease
009agreement for uh the next iteration between IL and AUSD. Um all of those recommendations suggestions were provided to our attorney Mr. Eric Stevens who supports us with the charter types of um questions and so forth so on and then um he provided some of the feedback as well because he is the on between I lead as well as the district office and many of the components are enveloped between um parameters of the California Proposition 39 and then just very briefly I wanted to go ahead and just share that so we some kind of u grounding of what Prop 39 is and then we'll go into some of the comments that were provided back by Mr. Stevens as well. So again, Prop 39 is a California law since 2000 regarding um charter schools um and the
010use of facilities owned by school districts. So, so the acting, so the Aquad site of course owned by ASD. Um, what the district must provide through Prop 39, district must provide reasonably equivalent um to what district students receive as far as facilities, which usually is the classroom and access to bathrooms, office space, playgrounds, library, and of course, you know, for you know, lunch support cafeteria. Um, does not mean brand new It just means comparable space um equivalent to district schools. How the process works every year the time there is a timeline. November 1st this is give or take timeline. Charter school tells the district how many students it expects for the next school year and the space required. February 1st district makes a preliminary offer for space. April 1st district makes a final offer. So,
011we're getting close to that um timeline for April with the next subcommittee. At that point, sometime in April, charter the charter decides whether or not they want to accept the offer. Um who pays for the space? Charter schools pay a facilities use fee called proposition 39 facilities fee as well as a fee typically covers maintenance, utilities, operational costs. Um why all of this matters? um why all why why it matters. Districts worry about losing classrooms, campus overcrowding, right? We have increased enrollment, let alone development that might come two, three years down the road. And then managing shared campuses if that's if that is a scenario of a shared campus. There are some districts that have their own students that are enrolled in the district as well as a charter school on one main campus. That
012happens. um charters um argued that they need fair access of public facilities and equal treatment as public schools. So that's kind of the those are the parameters of Prop 39. So with Prop 39, Mr. Stevens came back. We had some amendments that were requested from the first uh draft iteration. The amendments are there listed in bold. and that's what Mr. Stevens was working with. So, the first amendment requests in place of a six-year lease agreement revise the term to a 12-month lease with options for renewal extensions. Um, a 12-mon, and again, the one that is in a lighter font is the response from Mr. Stevens. As far as recommendation, a 12-mon lease term creates operational financial instability that's inconsistent with operating a public charter school. Again, they're looking for stability over time. As Prop 39,
013eligible public schools serving district students, facilities, facility stability should reflect intent of the education code that's referenced there to provide fair, reasonable access public school facilities. Um, you know, speaking with Mr. Stevens, um, back and forth, uh, we kind of landed towards, you know, at least providing a two-year option versus 12 say no more than two years. So two years with options to redo. >> Well, basically this is saying for Prop 39, >> November charter school districts, they tell you how many students, the district makes your preliminary space, whatever, and then the charter makes a decision. So >> based on Prop 39, it's every year is what I'm reading. >> There there there's a timeline. This will be more for um a charter school that's coming in for the first go around. >> Okay. missing.
014>> Yeah. But I I think based on like you said new housing stuff going on, we need that campus back. We don't want to be tied up in a long. >> So yeah, two years with that option to >> so the second amendment that came from the February subcommittee maintenance and operation should uh convert to cost recovery model. district would continue to provide the maintenance and services outlined in section three of the draft iteration of the proposal with highly reimbursing aid USD for actual costs. Mr. Stevens doesn't does not believe a cost recovery model is is workable in practice. Um, essentially Mr. Stevens is recommending reverting back to what the model was with the first lease agreement. um since you know in terms of some of the elements that they actually work with in terms
015of their custodial custodial maintenance team they know the day-to-day operations they handle that they know their vendors and then when it comes to certain items um that were outlined within the draft umou for a USD to pick up so that was their recommendation to re revert back to the previous >> as long as they're maintaining and handling it. >> It's your schools you're a little under. What do you think? >> It's true. >> As long as we're um I still I'm still going to do my annual inspections and go there. >> I think Yeah, I think it's need more than annual. But I think >> Oh, yeah. No, I I go there most. basically once >> year actual formal >> but I think uh there needs to be a time period of when things get
016repaired. So if something breaks you have >> something yeah >> to repair it or we're going to come and repair it. What are you thinking >> putting some kind of timeline in place? >> I don't that we we um with the first draft iteration we indicated a timeline um but we could go ahead and put something in there we could we could refer back to Mr. the council say you know what is fair and appropriate as far as >> right >> that way they're held accountable to do the maintenance they need to >> um next section we were there was a discussion of adding language under section 4 include a requirement for a 24 24hour firewatch during any when the fire alarm repairs are being completed. Um, per I lead back to Mr. Stevens, they
017are fully committed to maintaining compliance with all fire and life safety requirements and the site California fire code 24-hour watches to required only if directed by local fire marshal during assistant impairment. So, so, so what we'll do is we'll go back to Mr. Stevens to go to clarity regarding the California fire code. >> Yeah. As the fire alarm system is down, >> it's required to have a fire watch, especially when there's people there, >> especially >> and when you're in a high >> high fire zone area, >> it's not that's not a negotiable. >> So, I'll take that back to Mr. Stevens. Turn the page over. Um, it was recommended an addition of dendum. I purchased it own lunch tables, umbrellas for shade protection. These items are property and not a so non-issue there. Clarifying
018ownership protects both the district as well as the next section amendment. The projected lease payment from for the current This year was approximately 430,000. That was a discussion that we had at the February. It was suggested on on our behalf that the lease parameters um be decoupled from the LCFF and instead at the 430 uh annual year-to-year increase of 3%. Now, if you kind of go down um of course there's a narrative there in terms of Mr. Steven's recommendation. But if you go down to um the scenarios, what's recommended um would be per their proposal, initial proposal draft was the 8% LCFF offer at 328,000 annually. They're coming back at that to be for it to be fair and equitable. Now, you know, my suggestion would be, you know, start at the 8% LCF offer
019328 and then go back to the table regarding the incremental increases year to year >> at least for the two years going back >> whatever the >> parameters require. I think that's what I think that's what we should do. >> So we'll take that back to Mr. Stevens. All right, those were the addendum requests and amendment requests that we had from the February meeting. Um, so just to kind of recap for the amendment going back to the first um request uh six-year lease agreement um the recommendation from subcommittee currently is two years with an option of renewal. The next amendment really falls within maintenance and operations. The previous approach we're fine with, but including a timeline for repairs, maintenance, etc. We'll take that back to Mr. Stevens. Addendum uh regarding the 24hour firewatch. We'll ask
020Mr. Stevens to check on the language pertaining to California fire code just for clarity. No questions about the lunch tables and umbrellas that they purchased. And then the last item for amendment requests on behalf of district falling back to the 8% LCFF 320,000 annually. back um 3% incremental um increase for the two years um that we're requesting. That's what we have. >> Thanks for joining. >> I apologize. from a prayer >> all right and then next let's go to the bus leasing options >> sorry it was not fair I couldn't get >> okay >> thank you for sending the bus >> it was poor thing >> do you need a tissue >> I will 91. >> Yeah. So, the first image you're going to see right there is going to be uh the model of
021the bus that we're looking into reaching. 2024 IC bus. Second picture you're going to see acting on those uh staff and students and board members attending the uh bus for You're so welcome. I had to go and search. >> So, the first document you're going to see in front of you, it's the analysis savings for a three-year pro uh contract savings. First one is going to give you the annual cost. Basically from the current buses to leases annual the breakdown from uh the lease of the buses the maintenance fuel insurance registration towing the charter buses on when buses are not available. the mechanic salary, unexpected repairs. For the current bus that we own right now, it's 576, 93 with 39. With the leasing option, it's 346,000 with 5 with an annual savings of 230,000 with
02288 with 39. within three years. With the current bus, we're it's 1,728,280 with 17 cents. With the leasing cost it would be 1 million uh 38.15 with the annual savings is 690 265 or 17 cents with the ROI of uh 687,000 for the total of three years with 17 cents with an annual average savings of 229,2 288 with.39 with a ROI percentage of 66.27%. The benefits of leasing reduce unexpected mechanical failures warranty protection on major component repairs 3 years bumperto-bumper 5 years engine and transmission. Lower repair and maintenance expenses. improve transportation reliability. Basically, with the three years, we're going to be saving a lot more than what we're spending right now so far. >> That's the better option of leasing. >> If you jump to the second page, I also have a fiveyear. For the
023fiveyear, it's got the same breakdown. Right now with the current buses we're uh spending 463,73 with 39 cents. With the leasing option is 314,573. We have an annual savings of 149,130 with 39. With the 5year cost, we're saving the annual savings is 745,651 with 95. Annual savings. >> That's for the whole year. Sorry to interrupt you. That's that's for the fiveyear term or for that's for the five. >> For the five year term >> fiveyear term. >> Yes. So basically the current cost it would be 2,318 with 16.95 with the leasing option it would be 1,572 with 65 total savings within the 5 years 745,651 with 95 with the annual savings of 14930 and 39 with an ROI of 471%. Who knew? Right. >> So, just a lot better. >> Yeah. >> Leasing. >> Does
024that include not having to hire another mechanic to >> Yes, I include it on there. >> Yep. Right now, if we have a two mechanics, it's 112,90. If we keep one mechanic, it's only 56,195. >> Right. almost like three buses of savings >> essentially. >> So our recommendation would be leasing a bus. We had the staff members that came out. They did have some comments and concerns. >> Right. >> Basically it was the space in between the seats. >> Right. >> And also uh for long field trips we would probably have to use a van to go behind the bus >> for >> Yes. So there's questions about you know limitation in storage and then the spacing between the seats have a high school student was going to be narrow >> we have do we
025have any enclosed trailers maybe cuz like the truck that you drive if you have a enclosed trailer behind a pickup truck >> with it might be something >> a lot of athletics they use those they don't want to play the apparent poles, you know, they have their logo. >> That's an option. >> He's also looking to see if they could put some storage areas on top basically where the students are sitting similar to what you have in the airplanes, >> but it wouldn't have any overhead storage >> to see if that's something we want to do if we >> decide. >> You know, we were talking that same day in terms of, you know, taking a look at other um companies, other vendors because Um the one for the tour um is what they have
026currently. This this company, correct? If they were going to go ahead and make any um modifications to the interior, that was going to be a special order. Am I am I correct? >> Yes. >> So based on that, you know, I recommend that we kind of branch out and take a look at the others. Um you know, because we don't we don't want to put in a special order just to get the seats a little bit further. apart. >> So, so a little bit of time uh just to make sure that we land on the most appropriate bus. >> I also got a hold of it's called bus bus west company. He's looking into see if he could get us the regular transportation buses they would be if they're still available. I already got a
027hold of him the same day Christina and I got a hold of him and made some phone calls and waited for his response >> because if we have transit bus with that storage underneath it solves all the problems. >> Yeah, I think storage is significant. >> Yeah, it's a big deal. >> I mean, I was just looking at like if you look at outdoor science school or >> like a lot of the trips, I mean all the sports teams with their bags and gear and everything else, >> like it ends up being a lot. And then if you have a van, like you have to factor in gas and another employee to drive that van. >> It's another cost. >> So, whatever you uh Mr. Moira as far as other options so they can you
028know kind of making the best decision best decision moving forward. Um, so we could kind of entertain that here as subcommittee that we >> want to let you know as soon as I get information from the other company. >> Yeah, because the guy didn't say that they don't make transit buses. He just didn't have any >> cuz I I see those new ones all over the place. >> LD has a ton of new transit buses, >> so they got to be around somewhere. >> And the compartment is even smaller than the new bus that we just bought. This new bus doesn't have anything. >> The the new one that we bought is just small. >> Talking about the size itself, >> but the size of it, the one the one he bought is even smaller
029than the one we just bought like our newest bus. >> Can you adjust the configuration of the buses? Just like when you get a car or something like that. So they can delete you know more like right just have to do it before >> they will be a special >> special more time right >> more to come. Now let's do the high desert roofing project. >> Yes. >> Basically the two pages that you have in front of you are the first one's going to be exactly what I have on the presentation. I'm just going to read it out. The other one's got pictures. All right. So, the project for um the roof repair for the girls locking room for the repair itself, KFK construction was 29 24,593 with a one-year warranty. Total roofing was 32,254
030for a one-year warranty. K and K came in 700 uh 7,66 $661 lower than total roofing. Option number two would be replacing the metal. Uh total roofing is $41,714 with a 10 10year warranty. K&K Construction wants 56,841 with a 20-year warranty coverage. KK came in $15,127 less than total roofing. But basically, uh, my my recommendation would be basically replacing it. >> Yes. >> The whole thing. And basically getting total roofing to do it. Even though it's a 10-year warranty, we shouldn't have an issue. >> But >> Mhm. >> we did the this 10 years covers labor materials. The 20 year only covers materials y the labor. >> So that's where they're going to get you. >> Yeah, total. I would talk to tool. He might be able that a little bit. >> Okay. >> But
031yeah, basically it comes in. >> That would be my recommendation. Replacing the whole thing. >> Better to replace than keep what we have existing. Don't do a partial replacement. that cuz it's going to fail. >> Even though the color may not match 100% because they don't make that anymore, but they're going to try and match it as close as possible. >> And with a one-year warranty, it's going to fail in 13 months. >> Usually, if this everything, >> it's the gross locker room side. It's not that. >> It's not. This is the basically >> it would be this area right here. >> Okay. >> Not this one. Not that one. It's just a portion of the where the issue that we're having right now. It's only one area. >> The rest of the roof is
032>> any questions? >> Um, well, I always I think it's better I don't think it's better to have to. And I feel like if they take just the top off and then fix the underneath and put the top back on, there's a reason it's failing. So, >> and I like longer warranties. >> Like to get a 10-year warranty, it's like $10,000 more and you get a total replacement. To me, that's a lot better. >> Yeah, for sure. >> So, the second one, it's the roofing project summary. Back uh last year around before summer started, we brought up uh building one and building two for the roof repair. The board approved $480,000 per budget. We have a total amount of $284,000 with 54 cent $54. That's how much the the project costs. So basically there's a
033remaining balance of 195,846 >> and I know at the February subcommittee there was a discussion I want to say if it was Mr. Mascum maybe you Mr. Maze or maybe you Michelle in terms of heartscape you know >> yeah be doing the heartscape so you know Mr. Mo if you could actually you know have time for Miss Vanorum to have that discussion see what kind of proposals are out there you know we're talking about, you know, significant savings as far as what was approved originally to now >> um if we do move forward total roofing. Just kind of have that idea of bringing it forward as a formal proposal for hardcape desert. >> Interest's been awesome. We've been meeting to come over come up with some kind of because high desert being the oldest site,
034it needs the most upkeep at this point. But um definitely um there's some cement that needs to be put in to protect the flooring because we replace the flooring, but as long as there's dirt right outside the door, the floor is getting >> beat up. Um so between that, um I know the grass area, maybe even cementing underneath the solar panels and just having the one grass side >> versus trying to water and do whatever else on the other side. I don't know. >> Right. Right now we have so far the floor and the inside the gym to get spoke for it already. I have the asphalt work that you requested. I'm working on getting the estimate for the concrete in front of building >> behind building two and the back of building one as
035well. So I've been working on those already with her. >> Great. >> Yeah, >> Ernesto's on it. >> Good. Thank you. So, but yes, gym floor is definitely a priority. And then when he's talking about the asphalt, the basketball court, because we put the pickle ball stuff down, but the weeds just grow up through it. So, unless we cover it >> and seal it, it's going to keep being >> it needs it. >> Getting there. >> We're getting there. One thing at a time. >> Good stuff. >> Thank you for taking into consideration's needs. I appreciate You're welcome. >> Now we're up to the project update. You can see the presentation on uh number one. Basically, we have a playground safety surface. That's a new one that we want to bring up um for little
036owls. Students have been having a lot of uh wood chips getting inside their nail >> and I think it's Mrs. Hawkins thinks it's better to change it to something safer. >> Is it putting their hands in there with it? >> Yeah, the wood chips. >> Wood chips. the existing wood chips. So, not only are you students getting, you know, splinters or they fall, it's a little bit rougher. They're tracking it back into the classrooms. So, we're looking at the possibility of other materials >> that might be a little bit more conducive for our little >> scholars, our little owls and um so >> having that discussion at this time. >> So, it's 400 uh 4,500 square foot. I already had a company come out to give me an estimate. If you want to go with
037the rubber padding, it's $90,000. If you want to go with the artificial turf, it's $81,000. So, it's not cheap, but it's a it's a good investment. going to be there for >> sure. >> You know, perhaps, you know, just based on what was approved and allocated for the roofing projects >> and that differential as far as quote unquote cost savings, whatever the just my my preliminary thought, whatever the hard skateboard comes out to be for High Desert, if there's any cushion remaining um for this project for the playground for little owls, that might be, you know, that we could consider as well instead of looking at additional cost factor. So once we have those proposals all together as far as like the asphalt and everything else. >> Yes. So basically that's all I have. The
038other ones are still the remaining projects that we're still waiting. Hopefully at the beginning of the summer we're going to start on building one and building two and complete those two projects. Are you going to do try to do all three of them at the same time? >> Right now, the other one's a little bit smaller project. We can probably get it done in a couple weekends. It's not that much. The other two I think basically a longer term. >> Yeah. >> But if you're going to bring it's not that much longer till >> school is. So you might want to just wait do all three of them at the same time. >> Get all three of them bring over with. Um, Ernesto, question and I don't know if they've told you anything about this
039>> as far as safety for the kids. Is there >> do they recommend like the rubber versus the artificial turf? Is there any kind of recommendation on which of those would be safe for the kids? >> There is no recommendation, but from them, but from me there is a recommendation because the grass is harder to maintain clean. >> The other one you can either hose it down or blow it. The other one is too tall. I brought some samples. Basically, that right there is the the actual rubber padding that goes down there. This right here is what they use. It's going to get really bad. It's going to get dirty with dirt. >> Yeah. >> It's a clean, too. >> That's what I I rather that would be my recommendation. >> And I know it
040seems hard, but they put padding underneath it, right? So, it's like relatively soft. No, there's there's >> land on it. >> Mhm. >> It's very very popular right now on the streets of Long Beach, some of the the center areas, they do have that on the sidewalks for people that like to go run and everything. They have it. >> Yeah. USD is using that material, too. I seen it. But it's it's not that color. It's black. >> You could pick whatever color you want. Yeah. Metal arc is black and blue. >> I would say what does Metallark have? They have that, right? >> Yeah, they have that from black. super. >> Yeah. >> So, I mean, it's not that much more money to be more >> durable and sanitary. >> And sanitary is important and
041very important. >> That I mean will be hard to maintain and sanitize. >> As soon as I saw that, I'm like, "Oh, that's not >> even a lot of districts like this for some reason." >> Well, it might be maybe it's softer. I don't know. >> It looks softer, but it just seems like a Maybe for high school or something like that, but for little kids right now. >> That's true. >> Yeah, the wood chips are not necessarily collect. >> Is there any other questions for me? So, regarding this material, so if we're lending on this material, um, we have the quote and proposal and we'll just kind of put the heartscape totals together and see what we have as differential to see if we could absorb this cost as well. >> Yes. So, I'll
042get at least two more. Yeah, I'll >> from other vendors. >> Yeah, it's better just to be see maybe somebody else can do cheaper, but yeah, >> sure. Very nice. >> Allergies. >> Yeah. >> They hit me hard. >> Everything's blooming. >> Thank you. >> You're welcome. >> All right. Where we at? contribute to your patient as values. >> So, I j I jotted down a few just based on discussions. Um bringing back some, you know, some quotes from other bus vendors to see what else is out there so we can make some good comparison since we're course to recommendation of a lease. But um we talked about the heartscape um and bringing you know you know additional proposals forward there for little owls and then the high desert total um heartscape uh costs and
043then of course the league lease updates so that we can narrow this down in the month of April. >> So I have those three for future earlier in April for Um I think >> meeting Yeah, we're >> April 14th, >> right? >> So we can meet I want to say 23rd is a Thursday. >> Sorry, April 23rd. >> So that Monday, >> April 20th is your date. >> So 420 based on availability, we'll just put it down as a placeholder. what you need for next. Anything else the meeting at 4:46