001All right. Um, well, facilities and finance subcommittee to order at 40:01 p.m. on October 21st, 2025. You get a roll call, please. >> Lester, >> Jackie, >> Eric, and thank you, everyone. Uh, any public comments at this moment? >> Okay. All right. The first order of business is facility project status update. Uh Mr. Kwin and Mora. >> Thank you, M. I'm going to have Mr. Ernesto Mora present a bit more about the facilities update. >> Okay. So, this is uh for the actual proposal for the VHS signage that we're trying to put down there at Baptist High School. Um pass these along. So the first page is the actual scope for the installation of the signage. Uh for the framing itself, we're having a we have to have an architect involved. There's a letter in
002the back that indicates the reason why we have to have an architect and DSA. The sign itself, it's over 8 foot. It's a 10-ft sign and he will not put together a program until we get an architect involved put the projects together. >> So, I don't really have a prospect until this is this has to be done first. >> Yeah. >> Working. Yes. I already uh I got a hold of a an architect. He's working together with the actual company that designed the actual signage. soon as we get an update on that, I'll sure for you guys. >> Yeah. And just um like full transparency like I know this company um they're the ones that donated the sign to us as well. So um I have to myself any decision that comes along with it.
003Um but um but the architect stuff is that you have a quote for that? >> Not yet. They're working on it right now. >> Okay. >> Yeah, they've been working on it for over a week. Okay, >> I got an email yesterday. They're still asking a question. They're working on it. As soon as we get it, we'll definitely present it to you guys. But >> I guess the idea would be to put it just slightly down that hill just a little bit. >> Yes. >> So that it stop 10 ft above the grade, >> finish grade above it and it's sitting down. >> So right now they're even looking to it because the problem is that that sign itself it's 10 foot high and it's supposed to be under eight foot >> all together. I
004think the the code says below adjacent grade. So that would be the grade. If it's on the hill, then the adjacent grade would be behind it. >> So that should be >> Yeah, we'll definitely uh try and keep it under that. But so far, those were the findings that they gave us. That's coming from the actual architect. uh question. Would we have proposals? Um because we're talking about several locations with the possibility of actually installing in several locations. There's I think two separate locations on the football field and one perhaps in a gym. >> No, he said even said the it would be easier to install it on the field itself. If we try to do it in the gym, it's it's going to cost the district a lot more money because now they're going
005into actual brick a brick building. Yeah, I was not aware of that that piece as far as nothing. Yeah, I know that's that's the that was the last discussion that we had. >> I thought it was the other way around, you know, but it would be more expensive to do it outside cuz you have to build the actual concrete pillars, you know, to hold the the >> only is that there's no buildings around it. There's no classrooms. There's nothing. It's just on the open. >> Good to know. Would they would they be able to provide the proposals though in terms of you know what the cost factor might be indoors outdoors? >> I guess that's where I'm >> Yeah, I could definitely ask him to put something together for indoors as well. >> Okay. >>
006Yeah, that's not that's not a problem. that we'll talk to him and tell him that we need two quotes while I'll throw them over anyway. >> The original plan was to put it in place of the current uh baseball >> uh scoreboard that was out there, but then they went they went and moved forward with the upgrade that sign. So >> yeah, now we put in the gym or do we put it outside field? I think the thought was too that if it's out there at the field then now it becomes usable for even like graduation and stuff like you're calling people's names they can >> sure >> it's like it's not our television so they'll be able to >> put their pictures up on the screen and all that sort of >> I'll get
007a hold of John to give them a second look >> now I think because of the weight and the the height and everything they will like you say they will require department architects for review and approval and then we have it cut and the cost associated. We have to cut out for a formal bidding and um for a design bid build and then selected contractor or subcontractors to um to build where the frame to hold the the display and then having an infector record output as well. Look, the decision might end up being that this is all going to cost too much and we'll give it back. It'll always be something that we end up deciding on as well. It gets too expensive. >> Once we get the actual numbers, we'll have an idea project
008from both sides either in the gym or the >> we just Yeah. I mean, we'll make an educated decision, you know, how to proceed once we have all the ideas. Absolutely. any other projects for update or >> basically >> not anything since the last time. We're still working on getting the roofs over at High Desert. The project for Vasquez High School, we're waiting for the shade structures to arrive so we can start doing during winter break. So, those are the only two tending that we have on the summer. >> Are they sort of all worked out or they >> We'd rather not do it during school because that's going to be noisy. We didn't want to distract the the students basically. We want to do it during the break when there's nobody here >> because
009they'll be jackhammering and everything and the trucks coming in and out. It'll be noisy. >> Yeah. I think it's better to get it done during the break when there's no kids around. >> All right. Thank you. >> You're welcome. >> Uh next item. I leave agreeing cost analysis. Thank you. M um pass out a folder that contains both the cost analysis report for the Aquate facility as well as the U operation transportation for policing versus purchasing two buses. But I'll just hand them out one. So I'm going to start off with the IE um agreement here just give you some historical background. You know the actton a dose facility is currently being leased by since from July 1st 2021 and it's going to end on June 30th 2026. So it's it's a six-year lease. So
010again it's going to expire um this fiscal year in June 30th 2026. The Aton doseier facility sits on a 87 acre and it has 24,530 square feet of instructional and administrative space. Um, this includes 13 classrooms, one library, one multi-purpose room, one field quad area as well as one administrative office. Alle has about >> really quickly when uh that's more than 87 acres up there. It's like three four >> when we completely we came out and >> yeah, >> you know, you think about it, >> right? There's no way that the bottom parking lot's got a baseball field down there. That takes more than an acre to do a baseball field down there in the parking lot area. That's got to be So in the appendix C this is the picture of >> Yeah. Yeah.
011I would just take a look. I don't know that may not be accurate what you did there. I finally thought it >> think how long it takes you to drive by like the street. So >> that's a very good point. We'll take a look at this and find out what is the true um square footage of the whole facility itself. how much acre is really we'll get back to I'll pass this on to >> so but but they do have 13 classrooms um one library one multi-purpose room one field quad area and one administrative office um that total contains 24,530 ft for instructional administrative um space. It also I lead it also has just to give you a perspective they have about 341 students ranging from grades TK through 12th grade. The p the purpose
012of this lease is to provide educational programs to students that attend a dose. The district performed an analysis. We performed analysis where we broke down the direct cost as well as the indirect cost based on theou between the district as well as I leave a dose. On theou it states that I will have their own personnel to manage and maintain the auodoc facilities where they will have their own custodial and ground crew. Um Ali is responsible for good housekeeping such as paying for the electricity, gas and water. Ali Abu Dulce is also responsible for routine and preventive maintenance and later on Ernesto is going to elaborate a little bit more take a deep deeper dive into the some of the status and repairs of the I agosi facility and they're also responsible for their own
013technology solution. Okay. Um the district received about for leasing the facilities we receive about $345,000 $379. Obviously there's like I mentioned direct and indirect cost associated. The direct cost is that every month we have to do water sampling of the above ground tank. That cost about $7,000 to to do um >> how often? >> I'm sorry. >> How often you said >> every month? $7,000 a month >> for annual >> annually. Yeah. >> And then once a year or twice a year, we we we drain the the septic tanks. There's several accept tanks out there, right? So that's about 23,000. And then obviously there's indirect cost for the director of charter schools, um Mr. And Bill Mora or director of district personnel. um sending out the invoices, billing, doing the accounts receivable. And then we
014have California School Financial Services that oversees and manage um reviews the internal reports, the online actual reports to making sure that they're in um compliance and making sure they're fiscally solvent. And we also have AB that that also do the district in L for the um charter schools where we where we send out a report to them in regards to the district and L and then obviously there's insurance. So it so al and we also have to look at depreciation of equipment. We need to start looking at that. We need to start setting aside about 20,000 to address any unknown issues that may occur in regards to the above ground tanks, the water pump, the septic tanks, and any possible um shared cost between the district and um Ali Auadul. And a good example um
015Mr. Mora met with the facilities crew at Jose in regards to the roof replacement. There could be a possibility that we might share the expansion in sharing the replacing the roof or repairing the roof. Just just a heads up. >> Why would we need to share the poss? >> Well, go ahead. Basically, I met with her and she gave me an idea. She said it was about $18,000 to replace that roof. And she was telling me, "Les, we've been investing a lot of money into this site already. We replaced the playground. We replaced three roofs and all the work that's going on right now." But I told her, I really don't I can't give her an answer that she has to send us an email, give us the paperwork, and the district will make a
016decision if we're going to be able to help them out or not. I never promised anything. I mean, in terms of the lease, in terms of the lease, >> yeah, and 18,000 is really not a lot. >> It's not like we're talking about huge number there. Lease terms and lease terms. So, >> yeah. Um, so, but that that does um something to to think about our findings and recommendation. Again, I'm going to reiterate what I mentioned earlier. Alita is responsible for having their own custodial grounds maintenance crew. Um, they're responsible to maintain that keep a dosage facility site. The district is responsible to to maintain the above ground tank, the water pump and the septic tanks that is based on theou there's a possibility again um and that we may have to share the cost
017but again but like what you mentioned is gone that the family use whatever states and that's what we should um follow along. So, um I appreciate the work here. Um these numbers look estimated >> because they're very round, >> but we have years of data since 2021 to support actual real data on this. >> Is there a reason we didn't use real numbers when we estimated? >> Well, um in regards to the administrative oversight fee, >> I understand the allocations that we're doing, but when it comes to like like when we say that our repairs and maintenance were 30,000 >> Oh, yeah. Those are actual like >> they landed right at 30,000 or >> I mean when we when I pulled the um the financial report of the general ledger for 2425 that is how
018much we spent. >> Yes, I can I can show you that. >> Yeah. Yeah. It's it's 30,000 exactly. So it looks very Okay. It's close. Yes. Okay. >> So but would you but you can pull the actuals from Yes sir. And then um so recommendation is that the current lease rate is above the cause of the expenditures. U the district should again my our recommendation is the district should place $20,000 aside each year just to address any unexpected issues that may arise regarding the above ground tank, the water pump, the septic tank, and any possible shared responsibility. Yeah, I think to ask is like what is the standard lease rate for such a property and building that we should be charging >> like what would be the like what's the market value that we should
019be charging for that and that's what we >> the market value >> need to understand compared to what we're currently charging like I understand that we're it's you know we own the property so you know you should get something from any asset you own so the fact that we're not you know this is just our current cost today there's you know real property of real value of that real estate that's up there. Um, as long as we own it as a school district, then it's I think it's um yeah, it'll be it's we we need to charge market value for it is what my opinion on that anyway, unless somebody else disagrees, but we should charge market value. And look, if that number is higher or lower than what that than what we're currently charging,
020then so be it. But we I think we have a responsibility to charge market value for it >> and then we could get we could get the market value estimates especially at the time of you know renegotiating the contract and make that as a presentation. >> Yeah. and look at if they're >> if we want them to do some substantial repairs to it as part of the lease agreement then we can always negotiate something like that as well or something like there's a lot of options doing that but >> I'm sure you guys have come up with something related to >> but we should charge Mark >> how long of a lease are we looking to do another five years >> um I don't know if I have the right answer for that I'm not
021that's what we did last time so I think whatever would be customary Right. >> Okay. >> My my thought is when the new housing track is completed, I don't know how long that's going to take and if we need additional classrooms, is there something in the lease itself that allows us to give them enough notice when we take that would be my question. >> Yeah, we should probably have a good understanding of when we think people are going to be moving into those houses up there too because it would be would be the right time to consider having the property debt. >> Yeah, that's >> And you know, these questions and these comments, we could take it back to uh Eric Stevens, our attorney for charter services, >> you know, because he works with multiple
022charters and leas and we can go ahead and um provide the questions and comments and and and get guidance. We can bring that out. >> Very good point. Thank you. Thank you. I mean, I think when when the original lease was offered, it was always with the hope that we would need that property back, right? >> Like that would be the best case scenario is that we need it back. We're going through the sort of uh agree and I I don't know what their intention is because it was me trying to talk about this lease already, you know, halfway, you know, almost halfway through the school year and they haven't brought it up yet. So, I don't know if they even plan on that. >> Good point. Anyone has any other questions? I'm more than
023happy to answer. >> Um, I have a question, but it may not be wrong to answer. I know that when we closed this school site because it closed, it then fell under new DSA guidelines and you had to like retrofit and do things and bring them up to code different than if it stayed open. Like if something stays open, you're kind of grandfathered in, but then when it closes like to reopen it. So I know it's been an advantage having a dulce, but let's say I leaves and we're not quite ready to inhabit it. Is there going to be any concern or problem if we close the school site, actually close it, and then try to reopen it? Are there going to be retrofitting or things that we have to do to reopen it? >>
024Good question. Great comment. So >> based on what I've seen in the past, if the school site has already been grandfathered in because of the age of campus, um we don't have to because it's priority DSA, we don't have to make it um to be in compliant because it's prior. But if we were to say you're going to say do a modernization project that requires PSA, then the inspector of records may come out and say that um we have to do 10% of the overall cost of the the existing of the new project and we have to make the restroom to be in comp not we don't have to do all all the entire campus um to be in compliant all at once but it's going to be 10% going out. I hope that makes
025sense. >> But that that >> but just for us to have a plan if that were to be a problem. Yeah, >> it be a lot of probably consultants to help us out with our knowing exactly how to move that forward if that works for >> long as you don't do any you could be you beautiful guys do use beautifification but as far as don't do anything with >> not building new buildings once you start some of those buildings are closed >> thank you Mr. And uh you had more on the front. That's all we have from this floorboard. is I lead facilities assessments >> basically the ones we went through with or is this different? So it's the last page of the packet prescription status. >> Yeah. >> Okay. Basically, I went to I
026lead and I walked aside and basically the ones in red are the items that they started taking care of. They uh the restrooms and the drinking ps were replaced and the bungalows and also inside you can see the plumbing that they replaced. Picture of the bubblers that are brand new. That's >> the ramps got painted outside the building. They started removing the wood that was damaged. They replaced the whole fence that got ran over by a vehicle or something happened there, but they were going uh they were doing quite a bit of work. >> Good. >> And during the break, they're going to schedule the work to replace the whole side of the multi-purpose room. Good. >> The wood panels. >> They should probably move the sprinklers as well. >> Yes. I I did tell
027them to make sure they remove those sprinklers because that's what's happening. They're doing a full circle. Yeah. And they're hitting the building and that's causing the damage on it. Thank you. >> But I'm going to be checking weekly on the status of those items to make sure they're being completed. >> Excellent. >> Sounds like you're probably Yes. Uh you already went through the scoreboard installation proposals. Um now about analysis. >> Mr. want to speak a bit more about leasing versus purchasing at the school. So this report provides a competitive cost analysis of leasing versus purchasing for the actual school district. Purpose of this analysis is to evaluate which option provides the most cost effect and operational efficient means maintaining the district transportation fleet while ensuring the safety reliability and physical responsibility. Total cost over 5
028years for leasing four 76 passenger and two 25 passenger school buses would be 1 million842,290. If we go with the purchasing for 5 years it would be the same amount of buses two four large ones and two small ones. it would be 1,845,849 with a net physical difference of 3,559 on savings over 5 years. Each lease vehicle limits 20,000 m per year. Both leasing and purchasing options include bumper-to-bumper engine and transmission warranty up to 5 years or 100,000 miles. The initials of this six new buses will have significant impact on the general funds would be only a one-time expenditure. Leasing may be present good for short-term option or cash flow flexibility, but purchase offers stronger long-term financial position for the district. >> What was the residual left in value after the 100,000 miles on the
029buses in the leasing term? Did you have the dollar buyout at the end or did you have residuals left in? >> We have an option for the lease of when we spoke with the vendor after the lease is expire after 5 years. There's a um value of the school buses. We have an option of purchasing the school bus. It could be ranging from 90,000 to 100,000 to 120,000. Um that's what the >> Yeah, but if you have a number there, then you've got an actual value that was supposed to be led, >> right? So, so, so yes. So, the original cost of these buses um for a 25 passenger bus for each bus is $120,626. um for the four 76500 bus one bus would be 214,524. But if you're if you're looking for a net
030present value in regards to the um after with with a 3% inflation after you lease the the school bus, it's going to come out let's just say the district will pay $225,958 for the next five years because of inflation everything. We do a there's a formula, right? You're going to what you're going to do is you're going to put the the first year is $225,958 divided by 1.033% is the inflation value and then the um the power of one two and three is one year for the first year is or two the third year etc. So in essence, you're going to bring it down. It's going to it's going to go down by 3% every single year and the fifth year will be86. So in the end, >> I think you forgot to carry the
031one >> 1.03. >> I mean, the the idea with a with a leasing analysis or cost analysis comparison is you want to take your total cost of ownership for owning a bus just in general, right? Like we own a bus. What's our total cost of ownership over whatever period of time you lease? before. So, five years. Say five years. Good number. So, total cost of ownership is going to be everything, right? That's going to be >> like maintenance, anything, tires, everything you're putting on. Here's a total cost of ownership for owning it >> versus here's our total cost of ownership if we never own a bus again. >> If we only ever return them every five years or every however term we want to do, right? So, we put ourselves into a cycle of here's
032what it looks like when we own buses >> and we're keeping them for 74 years or whatever long we kept the last one. How old are they now? >> 45 years old. >> The 90s. >> From the 90s. So we kept them for 35 years. When we start thinking of a total cost of ownership, let's look at a okay, what if we don't own buses anymore? Like we just don't own them anymore and then we just lease them only. Like what most businesses do is they lease their vehicles, return them every 100,000 miles and they just have the same flat lease payment kind of forever and ever. They're just always paying a monthly fee for the lease of their buses. They're always under warranty. >> Um they have maintenance packages included in it and you
033just have this flat number that you're going. So >> So yes, that is it's in the report. >> Okay. >> Yes. So that's what's going to continue with the report or I can do a quick summary >> because what this looks like is you're doing a net a zero a zero. We're saying the buses are they're not getting returned after five years. we're paying a dollar by that's what this looks like. >> So for this particular um lease last two weeks ago or last month when we met we we provided a quote for um lease to own right and then and then and then we wanted to get a little bit more in details in regards to just to continue to lease the the buses. So what's h what's going to happen is that we
034going to after 5 years on this um proposal that the vendor is providing us from model one if we want to if we like the bus after 5 years we have an opportunity to purchase the bus but however if we don't want to purchase the bus then they're going to give us another proposal for the buses but a newer but a new bus and um they will give us a a new rate for the lease of every of the buses every single month. >> I mean most businesses they just turn them in every 100,000 months. That's just the normal thing. Like they just they never keep them. >> The maintenance cost usually like quadruples after a certain number of mileage with them, >> especially when they drop out of warranty and all that. That's usually
035kind of the the idea behind it is that you've always got nice fresh equipment for the kids. They're always as safe as they can possibly be. We're not dealing with breakdowns, that sort of thing. And we've always got a nice fresh fleet to operate it. And whether that's going to be a positive for us or negative for us. We've had some pretty substantial expenses keeping the current fleet going. So, um, >> correct. But >> if you have data here, then I see it. Good question. >> Yeah. >> Um >> the $20,000 miles per year, how much do we drive per year? And are we going to be exceeding that? And would that have to be factored into the cost? >> Probably around 15,000 miles. Now I'm reading the cost that question >> if it wasn't
036a zero wasn't a dollar built value >> we just ride a whip around town and a couple of the buses go out and do the football >> I know we do field trips and things like that with the buses so I just I was just curious like it's easy for me as a parent driving around and I only drive around active dropping all my kids off like I'm at 10,000 plus just driving around acting myself and I don't do a full route every single day multiple times a day. So that's that's just >> sure you have mileage logs for the vehicles. Yes, we keep mine every day the bus drivers turn in their mind. They don't sell it. >> That's part of the CHP inspection. >> Should be an easy number. >> Sorry. >> All
037right. Careful. >> All right. So, cost comparison. Are we gonna go to go through this >> cost comparison? So the lease option for four 76 passenger buses and 22 25 school bus uh passengers. The annual cost would be 368,458. For 5 years it would be 1,842,290. This includes lease payments, the maintenance, the insurance, the fuel and registrations and license if any. >> All right. So, so and um just to summarize what um Mr. was saying for the lease auction we would to lease four passenger bus 76 passenger bus plus 22 25 passenger bus obviously the the initial investment would not be as um impactful to the general fund obviously and the the positive thing as well for leasing is that we know what's going to be the fixed cost every single year because we're going
038to be paying $225,958 um to lease the bus for the next five years for every year. What what what option B is telling us is that it's going to it's going to hurt the the the our district fund balance because we have to come up with the initial 1.15 million. And obviously for the first five years, we don't anticipate having a lot of breakdown, wear and tear on the buses, but obviously you even have to do the oil change, the um air filters, um transmission fluid, etc., etc., and then the time for the mechanics to to to um to for his hour, his or her hours to to to work on. And obviously we got the insurance um appreciation value. So, so the so after 5 years the the purchasing option with all the expenditures
039but it's pretty much mirror and I increased the the the maintenance by $18,000 from from the lease to the purchase is because obviously with the with the lease we can't make modification to the school buses but if we own the school bus let's say we can add cameras inside the bus to see what what's what what's going on inside the school buses. That's an example. That's but everything for the next 5 years I I won't anticipate seeing a lot of maintenance in there. So, um but basically everything's included on it. Preventive maintenance, roadside assistance, replacement of buses and options. Basically, we still have the option of purchase if we wanted to over the end of the term. So basically better analysis leasing versus purchasing the difference would be 88 889,391 it would be more expensive
040if we purchase versus leasing that again that's like differential of the control. That's so the advantages of leasing basically predictable outcoming expenditure low cash input after 5 years you renew a new bus and keep driving new buses. The advantages of purchasing onetime cost, ownership of the school bus with the proper maintenance of the school bus if it lasts up to 20 years or plus. No contractual limitations or vehicle use. Potential risk leasing termination penalties or restrictive cost budget strain of large upfront purchase cost. Changing the technology may refer on older school buses or obsolete. The physical impact of the summary over the 5 years analysis period the total project cost of the leasing would be 1,842,290. Compared to 1,845,849 for purchasing, the district would save by selecting the leasing option. recommendation based on current cost
041possession would be nearly equivalent for the first five years. However, purchasing is the bus provides the long-term savings of the district as vehicles have useful life of 20 to 25 years. Retaining resale value. Therefore, it is recommended that the district collect purchasing as preferred option for fleet replacement as the 2020 25 and 26 school year. Thank you. Sorry. You know, just to go back to Mr. Me comment of, you know, total cost of ownership. I mean, to have, you know, we can perhaps even, you know, bring this back to decipher, you know, because that that may change the recommendation as well. So, we could kind of break that down in terms of the long-term total cost of purchase and bring that back and see if it, you know, if it alters the recommendation. Sure. for
042us to do it. >> And I think >> if you're going to do a TCO on it, then you're assuming that we're keeping the buses after 5 years, then that buyout price is going to need to be included in the lease option if you're planning on buying after 5 years. I wouldn't recommend we do. I think you you turn them in every 5 years, but uh we may decide that that's not exactly what we want to do. How many vehicles do you how many buses are you >> right now? We have current three regular transportation and two two spit buses. All the five that we need every day. >> Is that all you need? >> That's basically what we need to our regular routes. >> Yeah. >> And what have you done with the extra
043buses you have that were >> uh they're basically we still use them for field trips. We also use them in case one breaks down. We're able to replace it until we get the other one back. >> How many do you have for that purpose? Right now we have 10 big buses and >> 10. >> You only need three, >> but a couple of them are towards the end of their life. Basically, one of them has a bad engine. The other one hour vehicles are part of it. Yep. So that would be included. >> Okay. >> For the uh to get rid of >> something like if you really nail it down like what do you need? >> We really need at least four big buses so we can have one spare. >> Yeah. >> And
044three spare. So that way if one phone breaks down, we still have an extra one to send out to pick up to our students. >> And if we're trying to use our own vehicles for anything extracurricular, then we can just farm that out. Then if we don't have available buses or how does that play with the um with our union agreement? We don't have the vehicles. Do we have what do we have? What do we do at that point? >> Well, if we don't if we don't have the vehicles, um I know I know with unions ride along, right? >> Yes. >> The driver's line. >> But I mean, if you're trying to maintain a fleet of 10 vehicles, 10 big buses, >> that seems >> we don't need all 10. >> Let's fix that.
045>> Basically, especially if they're brand new, we're going to we're not going to have that many. >> Understood. But like there's no reason to keep 10 buses here on the campus then. >> No, we're definitely going to get rid of a couple of them that are going to be >> one bad engine. >> Yeah. Should probably get rid of like half of them, right? >> Uh, not really. There's times when we have two or three down at the same time. >> Yeah. Because of the age of them, they're breaking down left and right. >> So, you just got one new one, right? >> One new one. >> Okay. >> Yeah. And they're always giving us issues. Either electrical issue or radiator, alternator, small things. But they're breaking left and right. There's time when I have
046four buzzes out of with red tags. So, I don't think we're in a position where we want to um purchase new buses, three new large buses. Then, aren't the spec ones fairly new? >> Those we've hardly ever have any issues with those. >> Okay. >> Those are the newest ones we have along with the new ones. >> So, the immediate need is three large buses. >> Three large buses is what we need. >> And if we had three new large buses, then you could basically get rid of the rest of the fleet. >> Yep. Just keep >> all 10 buses. Not even one. Just get rid of all 10. Uh if that's Yeah, we that would be >> Why would you keep them? >> I think it's better to keep at least one extra. >>
047But you already have one extra if you have four. >> Yeah, we'll have Yeah, basically get we would get rid of all of them and keep one as a spare. >> The new one as a spare. Yes, that one. >> Okay, we'll get rid of all the other ones. >> Yeah. So, you have four total large buses. No more. >> Yep. >> Okay. >> Most field trips do require two buses. >> Yeah. So, >> is there one or the other? >> You know what I mean? Like I would do five just because most field trips are two buses and if we're doing >> That's another thing because if there's a sped if there's an actual driver that drives a sped bus, they got to leave the sped bus behind and grab >> one of the
048large buses. >> Yeah. I'm just curious if the best option is just to go ahead and charter on those field trips instead of maintaining a bus. >> This is what we got to figure out, right? like what's our best option financially to move forward? Certainly, keeping a fleet of 10 buses out there plus bed buses is probably not a good idea under any circumstance. If we need three to fill our minimum requirements and it's good idea to have a spare obviously and then we have enough field trip that we can eliminate chartery for field trips. Then we have a fit and that spare plus a fit ends up being our >> our normal that we keep on hand. So that's five pluses total. Are there any of the other 10 that are worth that are
049in better shape than the others? >> Probably one of them. >> Okay. >> Yeah, >> maybe that's the right move. >> But we have two of the older the new one that we purchased and I have one more that's still reliable that we still keep. >> And for chart for charter buses, you know, what's the average cost? I know to do with >> Yes. the travel. >> Good question. Um so last year um we spent $69,000 on charter buses outsourced with charter buses. We we purchased one new school bus um that was about 180,000. So if you this is just my humble opinion um if you if we continue to also do charter buses let's just say 69,000 for the next three years um >> bus >> exactly >> so could we uh >> two
050grand a piece is what were being built at site level >> for like per trip >> per trip. Is there a more field field trip appropriate bus we could get because school buses don't work great for it? Like >> I could look into it to see if there's something out there that looks similar to a charter bus. >> Something more styled like that. We use >> that check with >> that was our field trip bus. And >> I'll check with >> Well, like the new bus the new bus that they got we can't use for like outdoor science school, let's say, because the kids have to bring luggage and there's no under the bus storage. Well, the ones that we're looking at do have access for >> Yeah. Yeah. >> So, maybe um maybe look
051at maybe if we have our own bus more charter like not necessarily. >> I got I got to check everything to have buses like those. I'll check with Lisa, our trainer, because she's got all that. She works at her AV. So, I'll look into it and then I'll definitely >> We clearly have a need, right? I see the emails that come from as a parent on the bus routes about how often we're combining routes for vehicle issues or um or driver sometimes, but sometimes vehicle issues, too. So, uh we can probably do better by our kids, right? >> Try to have a decent fleet there. And I think from a I think we'd rather not take the hit all in one year on the general ledger if we can avoid it. At least that's my
052opinion. >> Can I make a comment? >> Yeah. I think you know that getting rid of the buses too will save the district. It will decrease the expenditure of the district because you don't have to pay the insurance on it and tires when you have a vehicle that heavy. >> We have 10 bucks. >> It's or the insurance cost rotate. I don't know how it works, you know. I'm just saying. I'm just putting it out there, you know, that that people understand that keeping buses in there, you know, like you should get rid of it, you know, can be cost effective, right? We will spend money >> even on tires. When you when you have a vehicle that heavy and it sits for a while in there because you're not using it because it's a
053spare vehicle, the tires crack >> and and you have to be constantly expenditure and all that. So, >> keep all 10 buses CHP approved. >> Yeah. We have to get them even though they're not being used the way they're supposed to be used, we still have to get them annually inspected and have them CHP. >> So, I think the idea really is to take like what is our total cost of ownership for transportation right now? And I think that is going to have to include like if we've got five new buses, do we need two mechanics or we just need one to be able to work on it? We had an open position and maybe we don't need to fill that open position and we just need the one mechanic because we've got brand new
054and maintenance is included from the bus company. But that really may reduce our need right there. >> So when we talk about total cost of ownership, we really can't do it on a per bus level. We're going to have to do it for the transportation for the whole department. So if we can get rid of the 10 30 year old buses we have except for one new one. um like how does that work for us? Are you insuring all 10 of them? >> Well, it it's a pool, right? It's part of the um union associate pool. >> You don't have to get too much detail on it, but are we paying an appropriate amount for 10 buses or an appropriate amount for the buses we're using >> for the 10 buses? I mean, it's part
055of the >> sounds like there's some cost savings there to be had just on insurance alone. And if you're CHP, right, getting those things CHP approved every single year, all 10 of them. >> Um, yeah, it sounds like there's a ton of opportunity here and we could turn around and offer a better service to kids. >> We could, you know, as part of the the cost analysis, we could even take a look at, you know, let's say it's a bundle, right? you know the five buses hypothetically instead of the 10 across sings there as well. >> Thank you. >> We don't have to be in a hurry on this one. We'll take our time and do it and put this stuff together and do what we can to try to figure it out more from
056that perspective and think about it overall like what needs to what we can do overall. We can help with our cost which sounds like there's ton of opportunity there to do that especially if we roll in the charter cost that we're doing. got a more charter appropriate bus, a potential staff reduction that would be possible and then uh low maintenance cost, no insurance costs, no tires and all the things you're trying to do to keep all the other ones going. Then we can probably save some money and provide better service. >> Maybe we could be wrong. >> I got I got a feeling maybe I could be wrong. Like if I have an old car right now and I turn it in for a newer car, my insurance is gonna go up because it's the
057value of >> I would actually I would actually suspect that it's the other way around because you're >> we bought a brand new insurance levels is every five years. So every five years that is older they said it's the cost to repair and replace and because current vehicles are easier to find repair and replacement parts, >> they're less likely to total it. And so I we we traded in a ' 07 pilot and got a 2025 pilot and I paid less for the 2025 pilot than I was paying for my 07 pilot. And I was like, >> it didn't make sense to me, but that's how they explain. >> It's also It's also the safety features and stuff that come with it as well. >> Prevent a lot of that stuff. >> All right. So,
058more to come on these things. >> Good to know. I drive my cars until they're >> same with your buses. >> All right. Um future meeting agenda items. So um one couple things we want to put on the agenda. One is um long >> and see if you can get somebody to give us a presentation on what that could look like. you know, we'll go ahead and um you know, confirm someone who you know, works with eleas and school districts and and talk about an overview, the timeline um in terms of a proposal for a bond measure as well as you know input and everything that entails. We'll work on that for I think um then obviously the November meeting um because we have only one board meeting in November. I believe that's November 13th
05913th. November 11th is a is Veterans Day. So I'm not sure if the folks are available throwing out throwing out a date. November 10th. Um so that in there on November 13th um for the tour up >> um >> possibly talk with the people um I have to get I probably get you names but there are people that helped pass the bond. It took us 13 times or something like that to put forward a bond to get it passed just to build the high school. But there is a group of people that really almost went doortodoor and really advocated and helped get it passed. So getting their feedback on what that took might be valuable >> because they would know the community and what that took the last time because we've we've hit it up
060>> probably like 13 times. >> Yeah. You know, if you have that list, of course, I have to check in with um >> town council would probably be the best start, but I will check. I I have some connections that you're able to help back then. because it was it was a big undertaking and it was >> it always is. Yes. >> But I mean out here it was exceptionally difficult and and we had all of our kids they were in trailers in the high school and we're like how can you not see that that's not awesome and we need they need a real high school to attend and it still took so so if there's if there's tips and tricks that they have >> for what finally like pushed people to vote yes, we
061might want to start there. I think our next I think we want to start with um and that certainly somewhere we'll get to as well. I think the next idea was >> are we too late for the next cycle in next November. >> What's the what's the skill? When do you get there though? We got to first figure out if we have enough time between now and next >> to try to try to get it done and then from there it will be feedback and then thinking about all those things try to see if it's going to be an exercise again. Yeah, it was it was a feat. Like it was really >> I think we're at a point though where we see our expenses just continuing to eat into our surplus. >> Yeah. >>
062And uh everything's getting more expensive. So if we want to move forward in any significant way, it's going to require that forward. the the biggest thing I think that has changed the community support focuses. Back then there was not a lot of trust or support or belief in and I think we've shifted that significantly in the last 5 years and so I think that will go in our favor. That was that was a ch a huge challenge was they didn't trust that the money would go to what the bond was supposed to pay for >> but but truthfully like the community was not >> we didn't actually end the meeting because >> all right any other feature agenda items you Uh I think you got the other ones but >> yes I mean I think
063that'll take up some time for November 10th tenant date >> and I don't think it's required for the next meeting but um if we could try to maybe at some point do you know the developer up there that's building those properties up there? Have you made contact with them at all? Anybody? >> I haven't seen him ever since. He came here once probably a couple years ago. >> Have they paid developer fees yet? >> I haven't. You wouldn't until you equipped till you wanted your certificate of occupancy on a building. But >> it was a team that came out two or three years ago. It was at Yeah. Um I I would say at least early. >> Maybe it's worth having a chat with him just to have an idea of what his expectations are
064and timelines are and that'll give us a idea of when we can expect. >> There was a presentation for that if I remember correctly >> back then. Okay. I never got there. Why don't we know who they are? We we we have contact information with interns that we're are basically. So we'll go ahead and make make that contact. >> You just get an idea of final items. >> They're still doing work out there. So >> all right. Any other items? No. >> All right. We adjourn at 4:57