001All right. Uh, we call this meeting to order at 4 pm on August 26, 205. This is the facilities and finance subcommittee meeting. Can I get roll call, please? >> Alexia, Eric, >> and Lester Mascot. Alex, do you have any public comment? >> Not at the moment. All right. Any changes to the agenda request? No. Good. All right. Uh, first up, status update for facilities projects. >> Mr. Kai Win more. >> So, um, I'm going to give you a PowerPoint presentation. >> All right. >> And, um, Mr. May um, you're going to summarize what we discussed last time. Just gonna update you and, um, we'll go from there. First, we're going to start off with the summer project, what we've done so far, and where we're going next. I'll I'll give Mr. Ernest tomorrow the
002fourth. So, the roofing for high leather school, uh, it's going to be completed during the winter break. We didn't have enough time during the summer. We ran out of time. The Basque High School Basque High School shade structures. Um, working on getting a DRI. D IIIR number and it's going to be completed within 6 to 8 weeks. The metal arc project was completed during the summer. The carpet replacement of the district office was completed during the summer as well. >> We got all the portables painted out there. >> Yes. >> Nice. >> Did you have to do much um replacement of the wood or anything? >> We did quite a bit. Yeah. Some of them have more damage than others. >> We should go over there and take a look. I'd love to go check
003that out. >> Yeah. Very light. little bit over there. Um, we replaced the sink at the district office. Uh, we completed the kindergarten rooms, the levers, all of them have safety levers on there now. We got the walkie-talkies in place. >> Did we get the carpet done and the >> Yes, carpet was completed as well. >> Okay. >> The uh staff lounge was completed. Just really quickness of some venues. Uh we we're continuing the expansion of little owls. Um we um we M Kai they're working on a third section of physical space third section for another kindergarten that work already. And um also the metal furniture was all completed put together in place. We put in the data drops for the district office for the kindergarteners and the TK classrooms and we put in the
004actual uh printers along with it. All of them are in place. >> Thank you. It welcome. >> That's all I have for the uh maintenance and operations for now. >> You got quite a bit of savings so far. >> Yeah. Go ahead and talk. >> Yeah, Bob, we we completed that already. So, um yeah, we made some savings. We moved some of the expenditures to developer fees as well as um fund 14, which is deferred maintenance. Like we mentioned to you and the board um during our adopted budget that there were some funds that were available in those fund 14 and fund 25. So we're able to utilize them because we're modernizing the school site because we are the district is growing in general, right? And on top of that, we're savings um like we
005mentioned with to Mr. May's um at the last meeting, the last two meeting really that we were able to garner some savings in regards to um our old veteran um certificate teachers. They retired. Some of them moved to another school district. We brought in some new young >> um teachers. Um well, they're not old, but just as a veteran and teachers coming in, they might be, let's say, first year teachers. >> Teachers. Yes. Thank you. Um, so we're able to garnish some savings for the kindergarten position, first grade, sixth grade, and some small savings in regards to um, a certificate teacher that taught seventh and eighth grade social science. Um, that person left and he brought someone in and there were about $5,000 savings. and then a veteran math teacher. >> So we have So
006you're saying we've had some OBEX savings related. >> So in essence about $193,000 state. >> Got it. >> Right. And then for classify, we are not going to refill the um bed behavioral assistance as well as one instruction. So we've got a little bit saving there about $48,000. And then like I mentioned last time, we were contributing into the um PARS the public agency retirement services for the last five years. So we won't have to do that again, but that'll be some savings there. And then we looked at um again what we discussed earlier when we were modernizing the school sites, the classrooms. >> So just real quick, why why did that uh cost go away? because these are we did a um a early retirement executive program or gold and handshake. This was like
007five years ago before our time. Okay. >> And um so we put it in >> their life now. >> A saving for employees that want wanted to retire early. They um gave the district gave an early retirement whether I don't I don't know how much it was but that's how much we were contributing every single year. for the last couple years. >> Just for a sake of clarity, President Mes >> the agenda itself >> we just we're kind of flowing in one presentation but it's it's two line items cost >> facilities project Mr. Mo gave an update and the cost saving measures um Kai is providing that update. >> Yeah. >> Got it. All right. >> Before we jump into the cost savings stuff too much, just to go back, um the quotes we were
008getting for the roofing stuff, are you finding savings there or expected savings there on that or >> there is some savings there? >> Okay. >> Yeah. >> I think if um >> I think the other roof that was having a problem over there was the multi-purpose room you had said, right? >> Yes. Multi-purpose room is the other building that needs to be looked at. If we think we'll find enough savings between those two roofs to try to not for the roof replacement. >> Okay. >> Yeah. But I'll definitely look into it. Maybe we'll get lucky. But >> maybe while you're getting from those contractors and at least get a quote for so have an understanding of what it's going to cost. >> Yeah. That building is pretty big. >> Yeah. >> Um and before we
009move away from the summer project, I did have a question about um certain scoreboard that we need to put up at some point. Yes, we're going to work on that one as well. Um, during the summer, I didn't have time, but now that summer's over, I'm going to work on getting the votes for it. See how much it would cost to put it in place. >> At this point, do you think it needs to go on the football field or do you think he needs to go on the basketball court? Because it almost seems like we're It's too big for the >> It is pretty big. Um, I got to see if we're able to put it outside, but I think it would be better. >> It's okay. >> Yeah, indoors would work better. The
010way it is, it's basically a bunch of computers put together little monitors. I don't think it's going to do good outside. >> It's neated. >> It's a neated outdoor display. >> Yeah, I can get both of work better. It's cheaper to mount it indoors. It's going to cost a little bit more because we're going to have to work on the actual wall to make it. >> It's probably cheaper. You already have the frame out there. You just have to literally pull the old scoreboard down and pop it up >> and then um use the HDMI cable to it when you're using it. probably put a little hot box out there for little like rugged computer outside or something just to power we can use and [Music] >> and if I if I if I could
011just interject for future agenda items as I've been kind of on the campuses the last two weeks three weeks um Basquez being one of them you know they're excited about the potential scoreboard you know um and they threw a few ideas out in terms of location. They they thought it's either freestanding or it's going to be wall mounted perhaps in the gym. You know, just food for thought to bring them here at a facility and subcommittee meeting just to be part of discussion as we move forward. >> Yeah, it should be their decision where it ends up going. >> Yeah, >> it is 20 foot by 10 foot though. >> Yeah, because even the uh they're excited discuss the marquee that we have right now, we're getting complaints about it being too shiny and bright.
012We should turn that off at night. By the way, >> we do now. We turn it off before we get in there, turn it off, and then turn it on the following day. >> I'm sure the software has a setting to >> Yeah, probably. Yeah, cuz right now we've been doing it manually. >> This probably isn't good for it to be honest. Probably better to schedule it in the software to >> Okay. Okay. >> No, no, no, no. We had an actual There's a switch. will flip the brakes. >> The breaker itself that was me complaining because at night the stigmatism bothers people. >> It is bright when you're driving by. You can see it like at night. >> It's pretty bright. >> It'll last longer too because those have a life on the >>
013get a better life over there. But there's no houses on it, right? I thought it was going to be beneficial for the school that you >> I think there's one street. Oh, >> there is one across the up on the hill. Couple on the hill, right? Yeah. >> It's up pretty high. >> Yeah. >> So, that's fantastic. You guys got through all of that stuff. Um, you think you'll get the roofs done over the winter break? >> Contractor said he could get it done at least. So, if he's not able to do the two of them, at least one get the other one during uh spring break. >> Yeah, >> that's great. >> We'll see how much we can get done. >> All right. So we uh >> we're officially onto our next topic of
014cost savings measures. So um glad that you guys found some cost savings on the projects that will make everybody happy for sure. I think there was some additional stuff um at High Desert that if there ends up being savings specifically at High Desert that we could try to do some of the other things that we had on the list there that were scheduled in the out years. I think we had stuff that was scheduled a little further out like furniture and some of the flooring and stuff. >> Furniture. That's right. >> Furniture specifically because of >> inconsistency. >> Well, they kept messing up the floors. They all the >> We took We bought some furniture during the summer to replace it on wood and we took out the other furniture that was more basically damaged.
015We replaced it with the one that's still so we don't have that issue right now. >> Okay. >> That's good. Um, so I don't think we need to go back through the opex savings that we hearing, >> but um it would be great to see a new forecast with the at some point with the uh new headcount. >> Correct. So, I'll be updating that at first interum with the new enrollment increase as well as the projected average day attendance to be included and um and then also the cost savings in here. Yeah. >> In regards to the new employees >> and then um and see where they're at. It'd be interesting at some point to be able to draw a connection between the investment we made here at this campus and then the increase in
016students that we've had here and just kind of go, okay, so it's probably paying for itself in one year. >> It is. Y increase in loan dramatic. >> Yeah, for sure. So anyhow, um >> I think we're on to other reductions, >> other funds and yes, the savings and other reductions. Um we were brainstorming that the last two sessions we're looking at reducing the outsourcing of charter buses as possible because I I mentioned um that we spent close to 70,000 something like that in regards to charter buses this this last year and we can look at possibly of um investing another us. Um so that way there will be two AC buses that we can use instead of because we if we in if we invest in Starbucks bus in two years >> or three
017years at most we would reach far like and then maybe looking at um turning off working with our teachers, our staff, classified staff, working with the custodian to have them turn off the lights and the AC units um at all of our school. >> That's probably a bigger one. I think every time I've been here on the weekend, you hear the AC's just cranking away. That'll increase your usable life on those items as well. I sent that email this morning as well. Um regarding that. >> Um >> yes, we did. Thank you. for the charter bus stuff or just buses in general. I mean, we it'd be nice to see a comparison between, okay, we only lease buses. >> So, we don't have all the maintenance costs. We don't have to worry about, you know,
018other than just basic maintenance. We're not doing all these heavy service items. I know you know it's different for a school district obviously, but every place I ever worked at where we had a decent fleet. They were always leased with a for a certain number of miles basically just always had new buses or new new vehicles. We did 100,000 miles on our work trucks and they just got flipped every every 100,000 miles. Maybe that being cheaper to do it that way downtime. um better quality of service as well for your customers. >> Yes. We can take definitely that that's you know Oh, no. Yeah, absolutely. I mean, it's another option that that's it's a viable option. We could take a look at that and bring back a proposal at a at a another subcommittee. >>
019They'll even buy your existing buses that you have >> and lease them back to you. Do you have any that are within miles that you've already purchased? Mhm. >> Well, I thought the ones we have right now. >> No, no, probably. You probably get rid of those. The ones you have now, they probably purchase. >> Yeah, basically like the vehicles probably. >> Well, like the new ones you just bought, like they'll literally buy them back from you, give you cash and then just lease them back to you >> and then with a plan to get rid of them after a certain mile worth. >> They're on the warranty. You get a lot of stuff for free, maintenance free. >> Yeah. I'll do some research drive and then you know other reductions. Um again um we're
020just brainstorming here. Are there any other ideas suggestions for reducing cost expenditures? This is a brainstorming session. So if you have any ideas, we would love to hear you. >> Yeah, sure. Um, I mean, uh, it'd be nice to see where we've landed, though, even if we do something earlier than the first interim report, just to go >> maybe an updated forecast because our our last forecast was based on a certain ADA >> and obviously we're well beyond where we had originally forecasted for ADA. So, I think it'd be nice to see how big of a problem we're trying to solve for, >> okay, >> for the balance of the year. So, would it be possible to update the forecast? Yes, it is possible and I should be I could I can produce it um
021abrupt draft. >> Yeah, it wouldn't have to be you don't need to land on the moon, but like just at least come up with like okay, what what do we think the gap is actually going to look like? >> Sure. >> For this school year versus what we had originally forecasted that. >> So maybe in September and next year. For >> sure. If you can think you can get it done that early, but that'll at least give us can't manage what you can't measure, right? So, if we have a J measurement of where we think we're at, that'll tell us how large the problem is. It' be nice to zero out that that deficit we were planning on having >> based on the revenue increase >> from the new ADA. It looks close to me.
022>> It'll be either if it's a either September, October. >> Okay. >> Um because we do our census data the first Wednesday of October. >> Okay. >> So, that'll give us a better picture. >> Yeah. just whatever you feel comfortable committing to that would be great. >> Okay. So September October budget update >> under uh generating revenues uh gentlemen terms of um Saturday school for attendance recovery at services Dr. Chamberlain's been doing a great job in terms of putting those pieces together. We're estimating that we'll kick off the pilot for Saturday school most likely in early October and that way students who have missed um school unexcused. Um our schools will be making contact with parent guardian to say hey Johnny Sally could come to Saturday school one for instructional recovery at the same time
023to recover their um attendance for the previous week or weeks. That way the district itself doesn't get deemed. So it's it's twofold. one student, you know, recovers their instructional time that was lost. At the same time, we don't lose out on that unit. So, more to come there. >> Question. Are we going to need custodial or maintenance to open up the side of the battery? >> Yes. Yeah, so we will uh we'll need that because snack needs to be provided and um we'll we'll we'll have a planning team in terms of the final steps to include of course um ML >> and we get an understanding of what the break even is off the number of students we need there for that cost to make sense. >> Yes, because we will have to ask that
024one certificated teacher. So, we'll we'll have that a cost breakdown for a second. >> As far as attracting local students to attend school either in person or district virtual academy, did we have growth in our virtual academy this year? >> Yes. I don't have the numbers um but that's a great point. Um we had students um that um registered for Celis full-time um elementary, middle and high particularly secondary more so than the elementary. Um so so that did pay off in terms of the inclusive enrollment and getting that information out there and bringing back some students that were homeschooled full-time back to the district and toward full metriculation. and I can bring those specific numbers. We do have um a list of I just got that list today for inner district permit um students overall
025um about 110 students and this covers kinder through 12th grade. >> Okay. >> Um and that's not just this year. Some of them are just rolling over from the previous year. >> Uh but a total of 110 students on permanent. >> Pretty good. And um we were looking at as as we were brainstorming, we were looking at possibly investing in education foundation where that person can go out. Yeah. just just put a community member here or someone that has experience with K12 marketing experience that can solicit and get donations from local and enterprise organizations for donations or something. They can do selling options. They can um generate enough revenues that we can provide summer school to our students. um at no charge because right now the district is paying for some school of general fun
026but that's something that um it can be its own independent not part of the district but independent many school districts many thank you many school districts as we know have an education foundation and they'll do their own fundraising um and many of it goes back to the classroom enrichment um uh student achievement. For example, you know, our summer school is, you know, recovery and some um uh for credits as well as as um extended school year for our students with active IEPs. But many um education foundations will go ahead and fund LEAs to have a summer school um at no cost, but for enrichment purposes. That's just one small example, but um again just examples that we're just entertaining at this point in time uh to generate revenue with the education foundation. Many districts do
027have foundation something that we're exploring in life. >> Sounds good. >> Sorry. >> 45 minutes on the freeway. Um I I do like that if you have a business plan related to that or some sort of um expectations you could set for what that sort of um what sort of revenues that could bring. Um that'd be good to look at. I think uh if I was to pick where we should focus, it's got to be on ADA. We have extra resources and focus. That's the lowhanging fruit. Yes. >> That'll yield the best results for u for revenue certainly there. So, I would uh before we invested in that, I would think that we should make sure we're doing all we can on the rest of it as well. But if you >> I don't know
028anything about it. So, if you want to put together something that >> Yeah. >> explains and what your expectations would be like year one, year two, year three or something like that, I think that would be great. >> Yeah. And it could be a part-time just start off a part-time person. >> Sure. that can go out and if our goal is to make it self-funded. >> Sure. >> Where the district doesn't have to pay for the employee, but the the education foundation will pay for the employee salary and more bill. And then um I know that um we we talk about um our community members, alumni find bricks um at our school site, putting the name on and place it on the school site wall or ground as a way to generate revenue. >> Yeah,
029I mean I think that would be something that would be cool to do just for kind of maintain the history of acting. I would also just mean it sounds like a cool thing to tackle on. If we can make it cost neutral, I think that would be make it fantastic. If it generated a revenue too, that would be great. But um I think that would be something cool to do. >> Just for that, just for the you know maintaining this treatment >> and especially when I come back 20 years from now. >> Yeah, for sure. room. Yeah. And then um we also looked at I know that well we discussed earlier about outsourcing to drive buses. Maybe we can incorporate some of those expenditures into some of those program um like for for prom or
030for um going to Universal Studio for senior day but grand night. Thank you. We're going to if they're going to buy a ticket, they're going to incorporate the the cost of outing the car into the overall cost of the ticket. >> Sure. >> Again, this is not something that's confirmed. >> Yeah. Yes. Things that we even think of from, you know, best practices from other school districts as well. I think um and I think we just need to quantify everything for like what expected you know this costbenefit analysis on each one of those things just to go okay >> um obviously no one's going to be happy about that one uh and if it's going to yield very little you know compared to other things we can do it's probably not something we should do
031>> well there's just ideas >> no no I there look I no uh you know no ideas or bad ideas right Now, obviously, we have a pretty large gap to close when it comes to our budget. So, >> that's why I'm really interested in seeing just a forecast of what we think we're going to land at this year, just so we can, >> you know, see if there's a gap we could close. Obviously, anything that's like expenditures are probably our biggest area for making headway on this where we've done a wonderful job bringing in new ADA. I mean, everybody involved in that needs just to be celebrated on that one because that was huge for us. Um, well, more of that, please. Right. >> Well, what we're hearing from our, you know, little owl parents,
032um, you know, the the kinder parents are saying, "Oh, you know what? Uh, I have a 2-year-old, three-year-old. They'll be here in the fall." Yeah. >> We're hearing quite a few of that. So, um, these little the littles are tucked away and, you know, at home and we'll be seeing them soon. >> No, that's great. >> We'll be expanding them shortly. >> Yeah. I mean, we can and based on what we're saying, it's like, you know, we're offering real value there, too. So, I mean, I think it's >> that's very helpful to the community as well. And >> if I could just chime in quick, um, you know, I agree with Mr. mask on in terms of, you know, whatever is not going to be impactful to our students and our parent community as as
033far as fees um is something that we're going to be, you know, steering away from to the best of our ability and taking a look at internally. What is it that we're going to maximize such as the ADA recovery be it with Saturday school independent study so forth so on and that's going to be our main focus moving forward. >> Yeah, for sure. I mean, we all have a goal here, right? So, we would love our facilities to be in absolutely amazing condition. We want to have enrichment programs, athletic programs, and electives that really truly delight our children that are coming here, the kids that are coming here. We want people to really enjoy being here. And just as importantly, we want this to be a highly competitive place to work from a financial standpoint.
034So the more ways we can increase revenues, we can reduce, you know, costs that don't need to be there, then we can try to hit those goals. >> Definitely. >> And again, um, we're brainstorming and I know that, um, best guess high school stretch all the way close to the three-way, right? And we were exploring last time we met in regards to getting a investing in a billboard or investing in um or using the um the the the donation of the marquee where we can sell advertisement outside advertisement um to to vendors that wants to advertise their services or product and services to community because we get a lot of traffic going through that three-way way and um between 4,000 per advertisement that like and it can grow and it's a way to generate ongoing
035sustained revenue. That's the goal. It's ongoing sustain what we need. So that could be an option. Um we looked at um briefly looked into how much it would cost to install a billboard that that can range anywhere from 100,000 to 300,000 400,000 something like that. But again that that may and obviously there'll be ongoing maintenance and stuff. We may have to look at putting aside $6,000 a year an estimate. I'm just throwing. >> Why would you not run into a billboard? If you're going to do a billboard, >> you go to a billboard company, they rent the spot. >> They pay you revenue and then you don't have any maintenance, anything else. And then you're going to get >> you build the infrastructure, supply the land, and they basically manage it for you, and then
036>> you get off the bill, they'll install it, they'll do it off. So, >> but but if you think it's something that you want to look into, then think it through and come up with a business plan for it. Talk to companies that are willing to um rent the space from you for utilization for that. But >> well, we get a percentage >> similar to like putting up billboards, right? a lot of money for it. >> What happened with the the Basquez parking lot senior? I mean, it's a small amount of revenue, but it's something that it was supposed to happen and I heard it was not because somebody said no, >> the senior spaces the parking lot. >> Yeah. Not spray painting but yeah making >> it it was it was some sort of
037paint because we're talking about paint thinner and and then removing it with paint thinner. >> So you know um >> it's not the way it's done in every other school. It's put on and it's painted back door black. It's put on and back door black. So there's no paint thinner involved. I'm just going back on the proposal that was emailed to us being thinner and I was like, well, the chemicals, the safety concern, the health hazard, potential health hazard, take a look at exploring other options um that we could go ahead and um >> yeah, I know that the other the other schools I've looked at that all have it, most of the high schools do. It's painted black spot. They get it for the school year. >> They paint whatever they want. maintenance comes
038at the end of the school year, repaints it black and it's repainted. So there's no there shouldn't be any painters mandate a water based paint which is pretty much California mandate anyways and you know which still usually >> honestly it just sounds like something more cool for the kids to have as experience thing than >> I mean it's it turns like 100 bucks or whatever. So, it's minimal, but it sounds like >> it's more school spirit than >> I think it's more school spirit and probably charging just enough to offset for the cost to fix it and all that school year. >> Um, good discussion topic. I don't know if it fits into the revenue generation side, but >> it's generates a little bit of sphere. >> Okay. But if you can think of any
039other Thank you Mr. Maze that's a good idea any other type of gener um this is for us to explore and all those means >> um and I think the only thing we've talked about in the past is our cost to maintain the agula campus and how we're doing with our revenues versus cost to maintain that campus over there. make sure our uh >> one to lease to highly making sure the the facility lease is appropriate over there. Making sure that they're meeting their requirements as part of the lease, making sure they're taking care of all the things they're supposed to be taking care of over there. So maybe we can treat um that campus like its individual business unit with the revenues versus costs directly associated with that campus and everything, right? whatever insurance
040we're carrying as a result. Um, do we pay taxes on property tax on? >> It's a question. >> I don't know if they do or not. The school districts pay property tax. >> I don't think so. >> I haven't seen a bill for >> Yeah, exactly. >> Yeah. >> Um, but basically looking at all of our costs associated with that campus, comparing it to what the rent is over there and making sure that the >> it's appropriate. You know, we could we could we could read this back as a as a report in terms of Yeah. You know, in terms of lease requirements being met at a minimum. >> Yep. >> We've been walked through that campus. A lot of those buildings are really tear down at this point. They're not really going to get
041any further use from them. >> You know, I think the charter's happy with it build. >> They're keep kind of limping them along really. that >> that would probably be one of the biggest areas I think. >> Yeah. Yeah. We are generating earnings. We are generating revenues from recent. >> Well, I'm sure we are, but whether or not it outweighs the cost associated with having it, it's probably question, >> right? And um yeah, I would have to do a comparison how much um what needs to be modernized over there. >> Yeah. I mean, at some point we have to think about whether we should have it or not. we need to keep it or not. It's costing us more to own it than it is to actually have it >> and we don't forecast at
042any point that we're going to need it again. >> And we should probably consider whether or not we even want to continue owning it. >> I don't know the answers to those questions. So, it's not a suggestion that we turn around and sell it, but let's at least understand what the the cost analysis is um on it today. >> We could embend that embed that into the report in terms of what cost effectiveness. >> Yeah, >> it turns out it's costing us money to have a charter over there. Then it's probably time to renegotiate our lease. >> I think it's up soon. >> Yeah, it is coming up. I think the ethics to 2027 or something like that. >> Okay. Good time. >> We can look at the contract the whole year. >> Yeah. I
043know maybe either increase the can change increase the continuous every single year in um or like do a study to determine whether it's feed to keep it or so >> the data will guide us on what we should do. >> Correct. >> Yeah. And then um I know that um the board was asking um in regards to the one time funds that we have and what we've used it for in the past and present and what we're going to do after >> the those one time funds were solved. So since co um I think was 2021 hit, we were shelter in place, the the federal government and the state government wanted our students back in the classrooms and as well as our teachers and administration and class by staff. So based on our average attendance,
044our enrollment, [Music] this is a summary of all the one-time funds that we received from 2020 one through now 2025. Obviously there were time limits that we have to use all these funds and um as you can see here we received SR one s two s three the gear fund the um corona virus relief fund as well as inerson instruction expanding learning opportunities the expanded learning opportunity pair professional the elo2 the gear fund slash yellow. It was a combination of federal and state funding. They split it up and then we received the emergency block grant. The yellow is the big one, right? 1.5 million. And then we also got the emergency block grant and then the arts block grant. Obviously, we exhaust the majority of them, 80% of them. And what's left is a little
045bit of emergency block grant and the arts block brand. Obviously um as of September of 2024 last year all of airports have to be exalted for all we would have to return the funds back to the state or the federal government. Yeah, if if I could just interject real quick for those um who are tuning in or for those who will tune in to the subcommunes but are being uploaded by it on our website, you know, attachments that are not being projected currently so people can follow along in terms of the narrative. If we could have this as an attachment uploaded along with the um video link, sure, >> something that I would recommend. >> That'd be great. >> Thank you. >> Just want to put that out. Um, as these funds are gone, >>
046um, were there any recurring costs associated with these funds that were now covering the recurring side of it? >> Yes. >> Go ahead. >> Yeah. But you understand the question? >> Yes. So if if we signed up for any recurring cost, hired any employees associated with these grants that are now going away like what's the what what's the balance we're left with as a cost annual cost versus >> very funding sources. >> Yeah, very good question. And u a lot of these onetime dollars that we use, we use it for off schedule increases. Um they're like basically bonuses >> for teachers to return back to school or and then we also pay for essential workers at the beginning to um to spray down the area of custodians or our mun operation staff, our essential workers
047with our cafeteria workers as well as um administration and and trying to get asking our teachers to return and be in person. We did a lot of investment and um putting in um with with distance learning at the beginning with esprons. We purchased a lot of Chromebooks. We bought hotspots. Uh we we we use personal protective equipment with a face mask shield. We bought a lot of monitors. >> Yes. >> Quite a bit of monitors. >> And just a question right when you said you say that it ask questions. I mean so all those Verizon hotspots we turn them off >> uh with it. >> Okay. >> No. not paying for the service anymore on it. And then uh >> we only have a few students. >> Then obviously all this software as a service
048we've bought at menum quizzes paper education >> they're gone. >> Those are all gone now. We're not going >> and then we invest in a drink and fountain at um at all three of all all four sites really and um and then again the bulk of it with the two here Chromebooks um the phone fund 639,000 again hazardous day we bought supplies um virtual learning apex hotspots We bought document cameras, headsets for the students. >> Real quick, so all that stuff that you purchased for like Chromebooks and everything, you still have all that stuff in use today. >> Um, yes. Let's go ahead. >> And then you're um encumbering some funds or doing some ledger like for the replacement of those at some point. So you're working on uh creating a budget to replace all
049that when it's going to come through. >> It's it's been Can I try? >> Yeah, I think it's been created a couple years ago. We we we talk we have conversation with business office and superintendent at that time you know we started our replacement cycle because the light for Chromebook is just only four years. >> Yeah. >> And that's that's a normal thing you know for any device but this one the operating system stop updating so they kind of do it on purpose you know so they didn't take the latest version so that way you can buy the new ones. Um it's too much of a expenditure to buy all of them at once. Right now our district is one to one. So meaning we have one device per one student right um it's really
050hard for us to buy 1,100 devices at once and expenditure is going to be crazy. So years and years ago we started I think 2017 or 2016 we started a replacement cycle >> uh where we can buy you know just only certain amount every year and every year. Um after COVID, you know, we saw a little bit of an increase because, you know, some of the behavior of the kids, you know, like we have more devices that were vandalized and things like that, you know, so the numbers are a little bit, you know, different than before. But we do have that in place just so you know. And as a matter of fact, we do have uh quote, you know, for the next uh board meeting, I believe, you know, for for placement of >>
051Yeah. Yeah, as long as we're just creating budget for it, you know, we're covering funds that are going to be set aside for that. It's in our budget. So, it's not a a general fund spend. >> So, it's a four year cycle. Sorry. >> So, it's 250 every about >> So, we started with that, you know, it went down to 150 and I think right now we're doing 100, you know, just for the savings. We're trying um Caesar myself this year. We did a lot of repairs in house. So, a lot of them, like I said, you know, due to the vandalism, we have our numbers went up and um we we save a lot, you know, I think we're we kind of probably saved like $11,000 worth of Chromebooks and repairs, you know, in
052house >> just in the last six months, six, seven months. >> Yeah, you can change like power ports and stuff, USB ports. I'm looking into um maybe getting a software for a 3D printer to do keep on the keyboard and things like that some parts you know to do it in house you know that way we don't have to buy you know parts for awesome >> anything that we can to save money there >> and both Ernesto and Alex and Caesar they do they try not outsource a lot stuff they try to do everything in town that way we can save some Um, they would make the monitors, they would the keyboard on the Chromebooks. Um, Brown's team, they would do things inside, they lo the locks, but not have to outsource it. >> Yeah,
053we collaborate a lot. But just recently, this week, I think last week we have an issue that we have to reprogram the bell system over Malware, right? And we used to use a company and they they charge a lot just to come and program something that it's not related to a network. It's a completely different system than it right. You don't even know it is they has different >> branches but um >> we we research a little bit. Me and Caesar and Ernesto asked for a little bit of help then I was like let's look into it before we call someone00 bucks in the bank you know. So we didn't we didn't have to we save that money. >> Oh that's good. >> Yeah. So we we do a lot. I want to thank Ernesa
054too because he helps us a lot. Every time we have Chromebook deployments and all devices and everything, there's a coordination too. Every time we deploy devices, you know, maint everything and it's always there for us as well. So, >> awesome. >> It's a good teamwork. >> Yeah, that's fantastic. >> Work together. So, we're saying that there were no recurring expenses left over from these grants that we were carrying on. >> Well, ma'am, the Chromebooks are ongoing, right? The general fund now. there. Uh we use um for emergency issues like for example um if the water broke a broken line um before we we're able to use one time funds like the esters and the corona relief virus funds but now both are gone we would have to use the fund but and then there are
055some software like um >> I think I'm mostly worried about staff that was being made out right >> out of these grants that we no longer have the money. >> Right. So the like I mentioned the for the most part for employee staffing it was the majority was all um off >> schedule. Um we did pay for out of the arts blog grant. We did pay for an art teacher obviously but when that gets exhausted um then there is an ongoing arts uh music in the classroom grant that will transition >> I think a lot of districts are in trouble right now because they hired a lot of staff related to these block grants >> um and the money's gone >> so now they're still stuck with hanging on to all the expenses related It's
056not necessarily wise to hire staff for one time fun. >> No, it's not general rule of thumb. >> Yeah, >> but a lot of it is just um service materials. Thank you. And um obviously nearpod quiz will still use quizzes um as well. Um but I know that Miss Chamberlain is looking at possibly limiting the quizzes as as an um part of service that we pay every year. Um we did use um emergency blog brand. Um we bought um um the again the interactive display and um the um the what's the call the textbook options as well. Um that was a huge cost. So, but in summary, this is what we have and the remaining that we have left is the ARS block grant as well as the um a little bit leftover emergency blog
057grant. >> All right. Um I don't think we asked for public comment. We do have somebody from the public here. Do we have any public comments or questions? >> I don't see anything in the chat. Oh, Gracie. I thought it was going in. >> Go ahead, Tracy. >> Hi. Can you hear me? >> Yes, we can hear you. >> Okay. I I had a question and I'm sorry this might be a dumb question, but um regarding the Auadulce school, I know it's been um a subject for many years on whether to keep it open or not. And my my question is it's such an old school and and I I don't know if way back when when that school was built if there was a school bond or if the state built it way back
058when the states used to build the schools. So my question is um does the district own that building or would it revert back to the state? And I'm sorry if that's a stupid question but I I don't I was wondering if you knew >> I think it's actually a great question. Um, I think we're pretty far away from deciding what to do with it. Um, >> I think uh, but that's a good point. Yeah, I have no idea. Do you have a thoughts on that? >> The district owns >> district owns that campus. >> Okay, thank you. Thank you very much. >> Thank you. >> Just to clarify, like right now, we're just trying to make sure that uh, we're charging an appropriate amount of rent based on our cost basis for maintaining the campus.
059>> Right. Right. Yeah. Um, so that is for as far as future agenda items. Um, a business analysis on the AD campus. Um, definitely one of the topics we want to come back to whether or not it's this next agenda or the future one, but just getting a refresh forecast based on our current ADA and try to incorporate some of these cost savings that you found along the way. So updated forecast and again well done everybody for like getting that done. It's was a huge it was huge for us. Um Dr. Tin, have we had any uh update on that the grant money that was uh retracted >> the the mental health demonstration grant? Um yes and no. Um many of the states and LEAs um agencies that received the grant um have joined a
060um I don't want to call it a class action uh but litigation um uh within each state. California has has followed suit. Um to be part of the litigation, an agency, an LEA would have to resend their appeal with the US Department of Education. Um in checking with um our legal counsel, they indicated um through litigation uh through the courts, there's very definitive uh processes in place and timelines. The US Department of Education as part of the appeal process has been quite ambiguous without any dates and timelines uh regarding the appeal. So it was recommended albeit these are unprecedented times this is this has not happened before during our time as educators um even with legal counsel Mr. Wayne cardart's experience he indicates it's probably best to go through the uh latigious route and join
061the class action with those agencies and leas in California. So there's a definitive process there. So, we joined that class action to see if we could go ahead and and stop the um the rescending of the funds so that we can go through the entire course of our mental health grant which will take us to 2027. >> When do we stop receiving the funds or have they already stopped? No, the funds go all the way through the fiscal cycle um the typical fiscal cycle through the Department of Education which goes through December 31st, 2025. Okay. >> So, they go through the calendar year. So, we have our funds all the way through December 30 31st. >> So, when do we need to understand our fiscal impact on that and then have to make some >>
062you know I I I I can't speak for the courts but the process is underway. the the first hearing was August 15th, and they're putting uh other dates in place in September. So hopefully we hear some some positive news in the month of September, early October so that we could plan one way or another whether we're going to continue through the grant full cycle with funding or we have to recalibrate and come up with a default option. >> It sounds like they're trying to get it done before these funds are sort of correct. Thank you, Mr. Can we um keep this as a standing item at the end of the year on our >> Absolutely. I think if we arrive in November um without any sort of update maybe let's um let's pen a date
063in November where we need to I think we need to provide updates to the board as well on a regular basis and then we'll have to make a decision for one how we're going to handle the rest of the school year based on we get bad news >> or if there's no news or bad news and we need to figure out how we handle the rest of the school year and then figure out what we do going forward. from that >> and I can incorporate my superintendence reports starting with the September 11th >> okay board meeting >> we'll probably provide a small update rather than out of this meeting u or tomorrow or day Thursday >> sensive >> um the only other item I'd curious if we had a chance to look at is if
064um you know most uh smaller companies or districts or whatever, they will use um a co-employment service so that they can get better benefits for their employees and reduce costs. >> Uh it's definitely a an area that I think might be worth a look. Maybe Jackie can provide >> the card. Yeah, >> we we did check. We did check. Sorry. Okay. >> Um and I could have Jackie provide an update to that. Um there was there there was some hindrance in actually moving forward. Um I believe it was perhaps the size of our organization but there was there was some parameter that that we didn't qualify but I could have miss provide a formal time to get maybe next screen. >> Sure. >> It's called a professional employment organization. So if you have a smaller
065company uh you want access to like amazing benefits you probably use one at yours potentially. But um you know if you have fewer than a 100 staff or fewer than 200 staff or something like that you can use a co-employment or professional employment organization. So you become a you're like a co-mp employer with this company but it gives you access to um like a co-op insurance. So you can have absolutely amazing benefits as if you were a company of you know 500,000 people. >> Okay. Okay. and she looked into that. Um, both Kai and Jackie during the past fiscal year, they're very diligent and quite aggressive in terms of taking a look at other options and vendors and insurance companies and even going direct to insurance companies to see if we could get better quotes
066and rates. Um, so thank you for that because it took a lot of time. But again based on that we ended up again continuing with CBT uh the consortium um because they had the best rates in comparison to the others that they looked into. Okay. >> And that was one of them as well in terms of Jackie looking to the professional organization. >> Okay. >> But she'll she'll provide an update of the September um subcommittee. So in terms of what she found out >> doesn't need to be exhaustive. If it was a we looked at a bad idea that's probably fine too, right? I think it should have been an email. >> Um, it could be an email. Yeah, this meeting could have been an email. Okay. So, I think that's it. Unless anybody else
067has any other topics, right? >> No. >> All right. Uh, that's all. Then we adjourn this meeting at 4:57 p.m. Thank you everyone. Thank you.