001Welcome to the July 22nd, 2025 facility and subcommittee meeting. Um, Mr. Mascone had another business meeting, so he will not be present today. We can get a roll call, please. Chamberlain Alexand um so late agenda uh we're going to talk about the facilities project and status updates the costsaving measures um learning continuity plan of future meeting agenda items was there any public comments at this time No. >> All right. We'll start with the facilities project status update, please. >> So, basically, it's similar to what we discussed last time we met, but we're going to give you just another update uh to see if there's any changes in terms of the project um pro progress and if they see if there's any additional um completion of some of these projects. Ernesto, you have the floor, sir.
002>> All right. So, for High Desert School, the building for the new roof, uh, we're in the status of starting to create a PO number. Uh, we have the final boat that came in, which is going to be, uh, the one that we're going to take. And for, um, the shade structures, we create a PO number for it already. We're getting ready as soon as we get the golden rod, let the vendor know so he could start doing his work. and Metal Arark Elementary, that one has been completed already. The painting the district office, we completed the carpet work as well. The cafeteria, we have completed that as well already. The kindergarten, uh, the levers have been installed and completed. The walkie-talkies, that's a new one that we, uh, just received all the walkie-talkies. We're
003going to start sending them to the school sites >> um, for emergency purposes. The staff lounge uh has been completed as well. The PA system uh we're working on it. It's uh we're almost ready to get it started as well. >> The wiring for the data drops and also for the printers. >> That's all I have for now. >> Okay. Um so we're going to put on the agenda then for the shade director for the next meeting to approve. Is that what we're waiting on? Or they said board approval. >> We have It's already board approved. >> That's what I thought. >> Yeah, it's already board approved. The amount was board approved as well, >> right? >> We created a field number for it. We just have to let the vendor know once we have
004the actual >> golden ride. >> Okay. >> Yep. >> And in we receive inputs from the principal as well as the director of um >> Athletics. And we already got input from the students. Yes. As well. So we did our due diligence in trying to >> make sure that all key players are involved in the decision. >> And how did the the roof numbers came in better than anticipated or >> they came in a little bit lower than the original motion? >> Yeah. [Music] So, so um as as we mentioned last time at the last subcommittee meeting um we there were some employees that resigned that left the school district and we were able to hire new employees at a lesser um rate in regards to the one kindergarten um personnel, one first grade personnel.
005Yes. >> Just real quick. So, we're done with the facilities and finance. Now, we're into cost saving measures. Is that what we're doing? >> Yes. >> Okay. So, we're moving into cost measures. Okay. >> Yes. >> Thank you for that. Um so, yeah. So in terms of the certificate um staffing we were there were a few um certificate employees that resigned and or whether it's from um retirement they they resigned went to another school district we there were some savings in in in that process for kindergarten first grade and sixth grade. Um there were some deed um teachers that's been here that were at the high end of the um salary schedule and we brought in some new teachers and we were able to save some money there for kindergarten, first and sixth grade on
006estimate about $33,000 per per teacher. for the seventh and eighth grader. Um, a particular teacher resigned and then we brought in a a new teacher and we were there was a saving of $5,000 a a teacher that retired in in the um that taught eth seven and eighth grade math. We were able to save $33,000 a psychologist as well. fourth grade teacher, a resource specialist. So, in essence, in summary, we save we're gonna save about $200,000 um for the 25 26 school year, which is a a huge surplus, huge plus for us. And then also, we're not going to re a special education behavioral assistant resigned and we're not going to refill that position as well as the um and instructional aid. So, we're able to garner some savings there. In summary, for classif $40,500
007in savings. And then obviously a few years ago, the district completed a um an early retirement incentive for employees that retired early. And for the last couple years, we pay about $111,000 to the PARS public agency retirement system. But we no longer have to pay that. So that will be a saving going forward. So that so in in essence we will be saving about over $300,000 which is a which which is a surplus. A huge plus for the district. Other other expenditures >> not surplus. >> No not surplus. We have we have plus. I don't know. I have this tongue twist in my mouth right now. I I don't know. But um but in terms of other funds, we're going to use deferred maintenance for for classroom furniturees developer fees for paying the landscaping of
008classroom portables to paint as well as the shade structures because our district is is growing and and the justification to use developer fees for the shade structure painting of the of the modulars is that where district is grown and then We're also going to use veloper piece to replace um two classroom with carpets. And then we're using the kitchen infrastructure grant for the cafeteria sink here. So it worked out. I mean so we're looking at $345,000 savings. So in essence we're saving about $600,000 over $600,000 of the general fund. Yeah. So, >> the thing we need to look at >> is the two class people with carpets >> making sure that the feet on the furniture is still >> decent so we're not snagging. >> Yes, we change all the furniture that we put in
009there. Seems good condition. >> And um so also last time we talked about some reductions, but we're we're brainstorming again. This is for us to brainstorm. There's no right or wrong answer. It's a it's a it's a collective um committee where we're able to address what are some potential reductions that we can do um that can make a positive impact for for the district. So, one of the um suggestions, you know, we spent quite a bit in outsourcing to charter buses. This just this past year, we spent $70,000 or close to $70,000 in um in charter bus outsourcing. So, I can give you a list, Mr. H, of what we've spent, right? [Music] Um so, what one thing that I know that um Mr. Mora has been looking into um looking at an additional bus
010with see if we can get a discount on on purchasing an additional bus. So, we're looking into that as a possibility. If you look at the you know the last bus that we the the first bus that we bought the last bus that we purchased it's been a long time, right? I mean, this past year, we purchased the a new brand new school bus >> that cost the district about $160,000 approximately. >> Right. >> So, if if if we look at um if we if we were to go a different route where we purchase another bus down the road or something, um it would it would save the district in the long run. Um looking at if that ever happened, >> we need to look at storage underneath. >> Oh yeah. Yeah, we're definitely looking
011to an actual regular transportation bus that has storage underneath >> for the team. >> Yeah. That way we could load up whatever we need to load up underneath it. >> We'll be able to use the two new buses for >> Oh, yeah. Yeah. I'm looking into it with loading capacity. So and um you know we're we can ask and again we're brainstorming here where we can have the custodians and also our certificate and class by staff can play a key part in this where at the end of the day we can ask our staff and then the our evening custodians to turn off the lights, turn off the AC units so that way we can conserve energy and then also it's it's a it's a burden on the district in regards to leaving the lights
012on and >> auto >> most most of the classrooms we have that have automated uh controller systems um classrooms themselves have photo cells like the ones we have built in the hallway so we'll definitely look into and make sure we have arching property >> right automated >> full curve compared Yeah, we'll we'll make sure to do that. That way we save a little bit more money there. >> Okay, perfect. I know that um additional costs, but just brainstorming here. Well, there's no right or wrong answer, but if we can put um thermostat with with wireless connect to a wireless network. >> That's an old >> most of them are the the smart ones. Yeah. But most of them are old. Okay. Uh but they're able to be programmed as well and we do have them
013programmed to where they shut off when the teacher's not there. >> Yeah. >> All right. So yeah, that's something that it could be a cost saving there. Um and then um are there any other other ideas that the committee um looking into in regards to other reductions or potential reductions? This is just a brainstorming session. All right. So again, this list will continue to grow as we um bring in new ideas and ideas that the the committee will like yeah we will will approve and is a is a valid suggestion then put it on here and we can continue. But but in addition to looking at reductions, we also looked at ways to to generate revenues, ongoing sustaining revenues, not just one time, but ongoing, right? Obviously, um we we we just got about our
014average attendance, increasing our average attendance. Um and one way to increase our average attendance is students that have chronic absenteeism. We can have zire school um independent studies. But I'm gonna have Miss Chin Muan talk a little bit more about um our how we can improve our average day attendance if you're okay with that. >> No. But again, um the consideration so last year we reduced our chronic absenteeism by 15% which is really good. So we'll continue and the sites will continue with the attendance plans and like looking at the things that work. One of the we did empathy interviews where we interviewed um the counselors and some of the staff at sites interviewed we focused on our English language population and interviewed students who were coming to school like to find out why they
015were coming to school and interviewed parents. We interviewed students who weren't coming to school too so we could figure out supports. Those things really helped us to figure out like things kids like at the high school. They liked when there was cooking culinary. They came for culinary. >> They came for events. um they came for spirit days. So we tried to we found that out actually last year not last year but year before. Um so we incorporated more of those things which I think is one of the things that helped but also just the outreach calling parents finding out what's going on. How can we help them? What do they need for support? We're going to extend some of um those activities to our students who are not we really focused only on chronic absenteeism
016which again you know is a number that really needed to reduce. Um, we want to continue, but we're going to practice some of those same stats. Strategies on students that aren't chronically, they're not missing. Chronically absent is defined as missing 18.5, so 18 days of school, but we still are losing APA from students who are missing that like zero. They're not chronic. So, we're going to focus a little bit more on that group as a whole and kind of do some of the same strategies that worked last time um to kind of create that data. But again, the kids are probably going to say the same things, the reasons why they found it. But reaching out to individual families and just to find out what's going on, how can we sort them and letting them
017know like, hey, we miss you. Especially when the calls come from teachers has a really big impact on kids and families. Like, you know, you get a call the teacher. Yeah. I really missed you in class today. You know, don't worry. I help you make up your homework. Um, you that brings kids back to school. So, we're hoping to um and just increase our our ADA with a larger population of students. >> It should work. I mean, >> thank you, Paula. Sure. Um so other way um if students wants to have TBH kid um at home then we can do virtual academy because they have a sellers >> right and then also um in order another way to generate revenues is looking at possibly having an education foundation administrator. I know that school districts in
018um in the Sano Valley area have education foundation administration where that position can be funded um from the grants that they receive or a combination of grants what they received and out of the district funding. So so could be a 50/50 or 6040 whatever the case may be. It could be a part-time position um where where that person um where there's a a community member that's very passionate about um our district can either support the district by by doing that type of work. It's just an idea. Um >> so is it like a grant writer or what's that? >> That person can do grant writing. That person can do solicit donations from our local community. um do um auctions, doing fundraising, do sell auctions, just brainstorming ideas where they can bring funding source to the
019district. Also, like where if if they receive enough funds, they can support the summer school program as an example. We can also look at um generating revenues for the for for the education foundation but also by using that plan to support the students. Just example there can be many things that the the that administrator can do right. Um so just um some ideas that that um that can be applicable here, right? um any suggestions and any suggestions in regards to um other ideas. Um and I know that when we mention about the bricks, >> right, >> where parents, community members, students can alumni can etch their name and graduation year, whatever the case may be, and put it on the wall. We already started something like that similar at the high school because on the
020main entryway on the right side they're on the floor on the pathway. >> I think that was the first year when they when they build the high school they they have something like that >> but after that I don't think >> I haven't seen any more we promote it after that or they continue to do >> follow that after that >> for two years. Yeah, it was a lot of I think they were $500 a piece I think so the family can put their name in there. That's something we did a while back. Um, all right. So, that's I don't know if we want to push that again or not. I don't know how how do we do it here last time just by advertising or word of mouth? I think it was advertisement. Um,
021that was back before I was in management. So, I really don't have a I really don't know who did it back then, but it was only at the high school. >> Um, child probably has more information. No. >> Yeah. Yeah. >> She would probably know. >> Yeah, we can ask. >> Or Yolanda. >> Yeah. Or Yolanda would. >> I think she was a second at that time when we started. >> Oh, yeah. She probably was. >> Yeah. So, >> I remember. >> You know, one thing, and again, we're just brainstorming out here. You know, that marquee that was donated. >> Mhm. and this could be a costly initial cost, right? Obviously that marquee's got to be waterproof, weather resistant, and then if we put cuz that land right there towards the freeway, right? It's it's
022it's it's part of the district which by the football field. >> Yeah, that's part of the district. But if we go all the way to the football field, >> can we put advertisement? >> So the one thing you might be able to do is go to the advertisement company >> and rent the land, >> lease the land to them for the billboard. >> There's a billboard up there already. It needs to be renewed. There's an issue with the owner of the property will not let the billboard company on site to make it done. We've been trying for >> So what we could do is something like that on this side is what? >> Correct. Yes. So like if we if we own the land all the way close to the freeway it's almost on the
023freeway. Yeah. I know exactly. >> Then we can purchase the initial investment to the years to go. Thank you, Tracy. [Music] >> Just regarding the break, Jenny was heading the for a few years, but she helped him deal, but none of them I remember I don't think was very successful for what I remember. >> All right, good to know. >> I'm already contacting the company to see if those were able to be used outdoors. >> Yeah, get information as well and getting a post how much it would be to install them. That'd be great. And then, you know, even if we we invest in in Marquee, if that thing did not pan out, um, and then run conduit all the way back to the >> for the for the gym, >> the one that got
024purchased for either. There's no designated spot for it. Yeah. >> Oh, so you want to put it up >> basically. U Yeah, we have to check to see where they want it, students and staff. um that do a survey to see if they if it's able to be used outdoors. We're not sure yet. >> It can be, but it has to be in a closure. >> Enclosure we would have to completely have to buy closure. >> And the way we it rains here, even if you try to put as it'll go through the sides. I don't think it's going to work. >> I don't think it would be a good idea if it's not meant to be outdoors. >> Yeah, I would double check. That's what they said was >> Yeah, that's what I think.
025I'm looking into it to see if we're able. >> Yeah, that would be definitely nice and they can use >> that' be a huge revenue generator for the district. >> Yeah, but your vision of that is just to advertise anything like people can't pay in the district. You mean for enrollment? >> Full both. So yeah, so you can have a little bit of a combination of advertising plus anyone that local that want to advertise or something they could pay the district of. Yeah, if we own the land, we might as well invest something that's digital and they can change. >> So to do that kind of advertisement, we don't need any permit or >> I would think that there's some kind of permit. >> I'm pretty sure there's something out there we can advertise. Yeah,
026>> we definitely have permits to install it, but I think there's permits for >> for usage and like approvals of light up there by >> DOT and DOT and it's right next to the freeway. The lighting have to be >> Yeah. >> And it flashes up. You probably see that one too, right? >> It like flashes up. I try not to look at it as a distraction. >> Yeah. >> Because it changes all the time. Like >> Yes, it does. >> Like, oh, you look at an ad and >> there's a big one by my house, you know, right? Huge is like very very bright. They put them like Uranus. >> Those ones are way back off the freeway. >> The dealerships. >> Yeah. Like on the other side of car, >> man. And that's
027something that we can look at as an investment, right? But they just share shortterm and longterm [Music] ways to generate revenue. >> Mhm. And there are also ways to do this long. That's a good idea. We'll definitely I'll see what I can find out. >> Okay. It will be nice to promote somewhere like construction class or games. >> Yeah. A lot of stuff on it, you know. >> Yeah. >> But I know when I talk to new parents, I tell them about the programs that we have, right? >> Because I get calls for the introducer transfers a lot. People are super impressed. They just don't know we have so much. >> We have a lot. >> Well, the sales thing is so huge. >> Yeah. But we have a lot with >> Yeah. We have
028the project lead the way. We have maker space. We have really a lot of stuff. So it's pretty cool. >> Yeah. That's great advertisement. >> Yeah. >> That's right there where everyone sees going by. >> Yeah. >> Perfect. >> And then um so those are just a few examples that we're looking at. Um so I'll put that on there. marquee by the freeway as a as a way to um generate revenue. And if it's something that we first we got to find out whether the yeah the donated marquee can be is weatherproof. If it's not, then maybe we do an additional investment that we purchase something um out there, have it installed, um run the um run conduit both low voltage and high voltage all the way back to um to the main campus. And
029um we don't even have to be the main back of the >> store. Yes. Yeah. When they have the Right. Right. Right now. >> Mhm. >> Right. >> Yep. >> It's feeding the board >> because you have you have internet going to the square broth, right? Or something. >> How do you feed the cameras? >> Um, it's a bridge. >> There's a camera there. Yeah, you can you can get a switch in there. Put a Yeah, we can we can make a >> a wireless bridge or >> Yeah, wireless bridge. That's how it is right now. camera, you know, for the football field as a bridge, you know, to the building, the the gym. You know, it was a bad idea. >> That's a big building, right? >> We can make it happen. >> Yeah.
030Just there's going to be a lot of a lot of permits. >> Do you have power in there? Like the power supply? >> Oh, we got power going to the right. >> Yeah. Foundation. >> Electrical voltage obviously. Oh, yeah. Whatever. Yeah, they're stable. >> We have everything whatever is going to the field right now to the score announcement booth to the scoreboard. >> You could live the football game. >> You want more students? >> That would be awesome. >> We only brought the touchdowns. Exactly. >> All right. Are we done with the cost saving measures? >> Yeah, unless anyone has any other questions. >> Uh the learning continuity plan. >> So um it's a new requirement that the states require an instructional continuity plan and the purpose of a continuity plan is to minimize disruptions
031to instruction and to provide support for students social, emotional and academic needs during a dru disruption. Um, it's also uh the purpose is to respond to any significant loss or disruption caused by a natural disaster for students and staff and to provide access to emergency home learning plans for students that may be unable to come to campus. So, it's really and it's really beginning stages. It's new and will be it becomes well I I won't say for um the way we will engage um our students and our families as required by the education code um we will engage our students and their families as soon as practical but no later than 5 days um following an emergency. Um the protocol for engaging pupils and their families will be is designed to be two-way communication. The
032current existing methods we have are texting, short text messages through Blackboard, phone calls, email also through Blackboard, um our school portal, which is Blackboard, social media, flyers, and the school portals on there twice. I don't know that we have an Android besides Blackboard. We might, but um the >> I think the the elementary school. >> Yeah. Okay. So maybe >> they're using they're using a one piece. I might just where I have that portal add that piece to that. So as required in Auadul Unified School District will provide access to in-person or remote instruction as soon as practical but it's required that we pro we provide that within 10 days following um an emergency. Yeah. Um the the instructional continuity um provides that we implement um as soon as possible in the event of a
033natural disaster that would have a significant impact on our students or our families or our staff as and our community. AADUSD um will maintain two-way communications by addressing parent by addressing urgent concerns through emails, text messages, and our phone calls. um to provide equity and access um and inclusion. AAD will ensure that all students, including those with disabilities, those experiencing homelessness, foster youth or English learners, students will have equal access to instructional resources during a natural disaster or an emergency. This will be done by monitoring student attendance and academic progress. AADUSD will provide educators with regular training on the tools, platforms, and strategies necessary if we must pivot to a remote instruction and assessment through independent study. AADUSD will also emp emphasize pedigogies that support remote and hybrid learning environments and other professional development to
034support virtual classroom management. to support well-being and student support services. We will draw on the comprehensive student safety plan guidelines um aligned with education code section 32282 to provide access to physical and mental health professionals and community intervention professionals including those um who speak languages other than English. Um the instructional continuity plan um will be reviewed annually involving administrators, faculty and IT staff, students and parents in the development implementation of the instructional continuity plan and the yearly re review will include updated basis on feedback based on feedback and lessons learned. uh specific conditions must be met prior to returning to school from any disruption, including reopening sites. These conditions would include mitigating any um mitigating supports where possible, evacuation orders lifted, power and utilities functioning, health and air quality, safe access to safe and clean
035water, a campus free from debris and hazards, internet fiber lines connected and functioning, and staff to cover those affected by the emergency and kitchens up and running for meals. The instruction continuity the instructional continuity plan will be included as an integral part of AAPUSD's comprehensive school safety plan as required by SB153. And then the instruction the in the instructional continuity plan will be reviewed and updated in collaboration with education partners considering feedback and lessons learned on on the following basis. That concludes my updates. Are there any questions? >> Little little dry. >> I will say um in the education subcommittee, it was brought up and we're going to work on this, but we're going to work not in isolation. We'll work with our safety committee, our principles. um to provide a plan in the event
036that where we had lights out at one school, where could our staff go? So, if Vasquez would out was out, this why I want to talk to the principles, right? >> Um would our f would our next school be that say the other two schools were open, would our next school be? Hey, we'll notify staff and students. You can report to um High Desert School, >> right? >> Um and or provide Bravo during that time if we are able to do that. We're able to do that pretty well. If kids have computers at home, but in the event that kids can't come to school, we want to make sure we're providing, but if they can, we want to provide. So, um, you know, a place or would be metal arc and if high desert was
037out, which schools? So, we're going to create a kind of scenario if this happens, this is where you'll go. So, that'll take a little bit of, you know, kind of movement, but the hope is by the beginning of the school year, we'll have some of that information from our sites. Our principles are back now. Um so as we kind of update this I'll provide I can provide updates as that if that's um desired. >> Any questions? >> There's no no comments. >> Okay. All right. Um so last thing is future meeting agenda items. Next steps in next meeting. Um next meeting we'll defer that to >> Sure. >> Yes. >> Sure. Um the next feature being in general the same the facility project status updates. Um and we'll keep that cost saving measure on there.
038Um don't think there's anything else at this time for unless you have you have anything else you want to >> um as right now we'll continue to to build our reduction measures as well as generating revenue. >> Um and then probably I'll talk to Mr. school. But, uh, I think him and I will probably want to walk to sites one more time before school starts like we did last year. >> Yep. Sounds good. Let me know when you guys definitely walk. >> I think last time we did like the Friday before school started or something like that. >> Let us know and we'll we'll walk. >> Um, anything else? Anybody got anything else? Let's adjourn the meeting at 4:36. Thank you. >> Thank you.