001All right. Uh, call this meeting to order on June 24th at 4:02 p.m. Um, Mr. Masone will not be able to be here today as he has a work uh, engagement he has to take care of. Um, can we get roll call, please? Er, Eric Sah, Jackie Erdri, Yolanda Maui, William, Caesar Ortiz. Do we have any public comments at this time? No. All right, let's go on with the facilities project status and update. So, I'm going to hand out this PowerPoint and Mr. Ernesto Mar is going to give you an update on some of December projects that's going on right now and where we're at with with the projects. For High Desert School, we're still waiting for the uh Lake uh estimates. Uh we got one more that we're waiting on for Vasquez High School.
002We just received the actual book for the shade structures. Um excuse me share. Okay. Thank you. So, we just received a the job walk and it came in at $168,000. [Music] Good. And the good thing is doesn't require um state architects and ESA review [Music] of the she that's uh Is that where we're looking to be pretty close budget wise? Yes. Okay. All right. Atark Elementary, we completed the painting of the bungalows. At the district office, we completed the replacement of the carpets. District office. We completed the installation of the sink in the cafeteria. District office. We completed the replacement of the locks of the forward. We replaced the actual uh the door handles as well to make them safer and also the kindergarten rooms. We got the walkie-talkies for them. The staff lounge has
003been painted along with the restrooms and the transportation areas. We are still pending on the PA system, the furniture and the data drops and the laser printers. That's what we have for We got a lot done so far though. Good job. A lot of great work. Um just really quick to just to interject PA systems um switches indoors out speakers. It's it's a hefty cost. Um I I most completed um a application for Department of Justice grant. I just shared it with Kai. Uh that's due on the 26th this Thursday. That DOJ grant would would if if we are awarded it would supply us with uh an option to purchase materials equipment that enhances safety on campuses. So we could then budget for the PA system if we are awarded that. We should find out
004maybe late summer. probably a huge savings. Um, back to the shape. Is this what we're doing? Yes. Okay. Going to be more like an umbrella. Basically, we're going to put a a lot of them around the actual area so we can have a lot more shape. Basically, that's the only way we could do it without having DSA. Okay. So, they're 10 by 10. Yes. And how many total are there? 16. Yep. 16. They're $7,000 a piece. Looks good. Um, that's all we got for that. Yeah, that's all I have. Okay. uh costsaving methods. So um we're looking at stabilization plan and we look at um certificate employees where there are some employees that resigned, retired, and they were at the higher pay scale. And now we're bringing in new employees at a at a different
005pay scale. For example, the kindergarten. And thank you Jackie for compiling this and sharing this with me. I appreciate it. So um the kindergarten um one of the teachers resigned and we're going to start a new employee out at $65,000. So we're technically saving about 33,000. a first grade teacher as well at Medalark. She's also resigned and um going to be saving 33 sixth grade at at High Desert. Um that one that particular teacher has been here for over 30 years and um and we're going to bring in a new teacher that will save the district about $37,500 a seventh eighth grade social science. um a small savings, right? Um and the new employee, new teacher has already signed a contract. So that'll be a saving of 5,73 math. Um from high end of 98,000
006to 65,000. So that's a $33,000 saving. As you can see here, in essence, um in summary, we can save close to $200,000. So, so that's a huge plus for the district. And then for classified, we're looking at not rehiring, not refilling the behavioral um assistant that is a 5.75 hour employee. That will save us about 35,000 as well as um an instructional aid. We would It's a 3.75 hour instructional aid. So, it's a saving of $13,000. So, we're looking at about close to $50,000 in savings. So the the next one we're looking at which is for the last few years we've been paying um a part the public agency retirement system where there was a an incentive plan a few years few years back before our time where employees that sign a irrevocable letter of
007resignation retirement. Um, they get a stipen, a retirement package where the district will pay the employee at a certain rate through the through the PARs and we no longer will have to pay that. So, that's a savings about $111,000. So, we've got some savings there. In addition to that, right, I mean with what Ernesto was saying in regards to all the facility upgrade, facil modernizations, the the the sheet structure, plasma furniture. Um so we're we're looking at some savings here as well. Instead of using general fund, we're looking at using maintenance fund 14 for cosmic furniturees. um landscaping of what was done at Metal Art saving of 130,000. So, and then obviously the the developer fees is going to be paying for the shade structure at at Best Cass High School and the carpet installations
008at here for the two classrooms for kindergarten. We're going to use developer fees for that as well. And then obviously the kitchen infrastructure is $7,000. We use the K instruction grant for that but we just recently placed the things in the top right. So there's some savings there. Do you have any questions? Anyone has any questions in regards to this right now? Mr. May and furniture. What is that going to be consisting of? So that's one. So, we're going to be putting this right here for little little. Yeah. Okay. And then also for the SP classroom as well. Okay. And then um hopefully another classroom. We don't know yet, but that just we're just giving us a ball. So in terms of other reductions, we want to get the the community's input in terms of
009what other avenues that we can look at where we can make reductions whether it's travel and conferences um delaying purchase of textbook adoption. I'm throwing things out there, but if if if the committee here wants to look at what other options we can look at in terms of reductions and this is this is kind this is a live document. So, we'll just keep populating this as we move forward as a subcommittee. Yeah, my team and I cabinet when we meet every Tuesday, you know, we're we're constantly taking a look at mitigating factors as far as um uh reducing the deficit for the district. And so um any any and all ideals ideas are welcome. So yeah, anything you can think of right now? Um I mean um so you know possibility of um travel conference,
010right? as a as an option and then also um we're we're you know there's there's always been discussion of transportation, right? Um and you know it's it's just a point of discussion only in terms of transportation when it comes to our students with disabilities as a mandate. Uh, so that's non-negotiable when it but when it comes to our general education students. Um, it's it's really a courtesy to our community and I know it's a significant factor when it comes to our small um district as far as transportation, but we we're constantly just throwing ideas out there. Wasn't a cast state that just cut. There's quite a few districts. Uh there are there are some districts that even charge. Um again, it's not something that is on the plan, right? Um some districts charge student athletes
011a fee for transportation to games. Um so and you know districts are taking a look at any and all measures to mitigate deficit spending. Um but in terms of you know any any ideas that that um staff has, community has um committee has we're always open to that. Um and we're also looking at how to generate revenue which goes into the next slide that K has prepared for. Yeah, thank you Dr. S. And um yeah, we looked at um how we can generate revenue ongoing sustaining revenue not just one time revenues like or donations and certainly those will help out but we need to look at ongoing sustaining revenues that that will come into our district that will have a lasting impact. So obviously, you know, we sound like a broken record here. Our average
012hours attendance, we were at 90%. Um, we were looking at possibly exploring Saturday school, our independent studies. Um, so that those are the options that we can look at and also um how we can bring students into the classrooms if they have chronic absenteeism. And obviously with chronic absenteeism they can sign up with independent studies there. I know that Miss um M ch Dr. Chamberlain has looked at independent studies whether short-term long-term where if the students is absent for a couple days then they would get work with the teachers to get the homework assignments complete the homework assignment and submit it upload it into a Google form um platform where they can submit their homework sign then the attendance clerk will review the homework assigned to make sure obviously the teacher will have to sign
013off on it or the principal has to sign on sign off on it and then it will be reviewed um by the attendance clerk and it and the attendance clerk can mark that student as present for those days that the students were absent. These are just examples and obviously Saturday school where we get where like what we discussed in cabinet where we make it more engaging for students to attend Saturday schools and you know and then obviously the the high school um a good way is for independence studies because um I don't know what the channel would be for Sarah. you know, if if we have a student who is absent during the week, you know, there'll be an option for Saturday school, um, not only to recover the instructional time that was lost, but
014the ADA piece as well for the school district, right? Um, the independent study component with an updated board policy that was just recently uh approved and and adopted uh by the board. um well throughout the state really there's a there's an option for schools to um invoke the one day independent study um and that way you know we don't get dinged necessarily for a student being out for that one day at the same time student could recover the work and then district could recover the ADA as well so these are components that we're looking at the independent study piece the electronic um contract as well as the implementation started I want to say maybe three four weeks um in in you you know, tail end of the this past academic calendar. So, that's well underway.
015Saturday, school's being uh explored and a proposal Dr. Chamberlain's working on in the next couple weeks. So, we're hoping to get that off the ground in the fall. And then in addition the the district virtual academy at Celis um I know that um we have many students that are no longer in our metriculation but are being homeschooled uh within our community of actton and dulce and so we've done a um significant push a deliberate push for marketing. So thank you for taking the cellless information and really pushing it out not only within our communities but our neighboring communities um and saying you know um what kind of traction will we'll build in terms of that that opportunity for a celis and that would also increase our enrollment hence our revenue generation. [Music] Any other ideas
016in regards Thank you. Um, any other ideas on how we can generate sustaining ongoing revenues? We need three at least from each of you. Right. So, for the Saturday school option, um I think it'd be good to have like an incentive in place like uh like for example, if they get like perfect attendance, right? That if they're absent, they can make up that day and it'll take away from their absence towards perfect attendance. So, they can still get whatever prize that is. um that'll make them want to go to to clear that up, right? They're not digging, but that recognition will be nothing that you know they get out of it. They probably won't. So that's engaging. that Saturday school kind of look like summer schools where it's a cell based and it would be
017so when I was a principal and we had Saturday school um it was like an hour of math, an hour of language arts and then the rest of it was science, art, physical education, but all fun activities so that the kids would want to come, right? Um, sometimes depending on who the teacher was. I I mentioned it today in cabinet. They were like, "Is so and so going to be here for Saturday school?" Yes. Then they're signing up because of the art that they know that they're going to get to do, right? So, it made it fun. And as a principal, depending on what our theme was for that Saturday, I would have treats for the kids. Um, and so, you know, it was stuff that wasn't, you know, that it wasn't expensive or anything
018like that, but it made it fun for the kids. So they wanted to come. So it also helped that we used to compete against each other, the principles at the different cities. So it was a challenge to see if we could beat Lake Los Angeles Elementary. They were usually number one. So it was like who can bring more kids in. But it was it depended on making it fun. The the sites that didn't do the fun stuff had very very little turnup. What about charging for parking spaces at the high school to do back in what I heard they already they're doing that? Um I heard that have to parking from there. So yeah, I heard the one of the classes was planning on doing that. So I don't know if that's something that we
019could check with Dr. Smith. Yeah. You know, I think that the high school district charges for for you to ride the bus. To ride the bus. Yes. To ride the bus. The high school district charges. I think it's either 50 or 100 a semester is what they charge, which if it, you know, gas-wise and everything, it ends up being less money than having to drive the kids back and forth and the and the time and everything. So, most parents are willing to do that. But I know the high school does charge. Do we not charge now? No. We used to. We used to charge. We used to charge. Yeah. I think just before co we used to charge. Yeah. There's certain people that are still paying for it. They don't qualify for but we have
020a good percentage of reduced. Yes. Wasn't much though. No, it never is that much. But it's something you know. first year we were here. My kids had a bus pass the first time. I'm sorry to piggy back on what Caesar brought up about the um Saturday school. I agree, but sometimes it's not about sometimes the Saturday schools for those kids that need to come back and go to school uh for either truencies or anything like that. It does help and I used to do it at the high school that we would call the parents and they would end up making sure the kids would come because then that would take it off their grades and especially you were juniors they want those off because they don't want it on their transcripts. So those were incentives
021and the parents were always very obliging to get those off. Also um and I don't know if we do that now. I guess we I wouldn't know. But if you're absent and it's an unexcused absence, you don't get to make up work in your classroom. So those are for other kids that are not at school. Um we might want to do that again because kids do come to school because they do have to get their grades up. And I know Carrie Owens was if you had an unexcused absence, you didn't get an opportunity to um do that work. So it was an F for the day. So I don't know if that's something we're looking to do. It's not really penalizing them. It's just, you know, they have to be at school. They have to
022be there to learn. So if they don't get the work, good point for us. I mean at um at best that at all. Um I mean also is there possibility and something for Dr. Smith to ask is whether um if it's something it's already in place or not like if the students miss so many days then that student shouldn't be allowed to play athletics or going to the prom. There's there's usually some sort of contract. Yeah, there is there's usually for the sports and you have to maintain a certain grade point average and all that you have to have a 2.0 and 2.0. Yeah, 2.0 and end of the year activities, right? if there's disciplinary concerns or there's you know number of truencies um and so forth so on that then we might yeah those
023those activities might be revoked I will I will say this if we were to get the coaches involved because I know that my son in high school while it was baseball season because that was his sport that was his thing that kid didn't miss a class didn't miss a homework assignment you could go on there and the coach would say pull pull up your grades. Show me your grades. And he would do actually a longer um um practice and the first hour to hour and a half was study hall. Sit down, do your homework. The football team does check grades. Okay, good. Um I think they all have to. They do do a study hall. Good. Good. So that helps with the kids. Yeah. Highlight. Yeah. They're making sure. Yeah. And if you if you
024missed any day, you didn't get to practice. If you missed a practice, you didn't play. You don't want to let your teammates down. Exactly. So, yeah, they do watch each other. They do. Yeah. Yeah. But it was a little tougher back in the day. I mean, to teachers were a little hard. I mean, I don't know how they are now. I'm sorry. I don't have kids at school. So, but back in the day, you didn't you didn't miss a lot of school because those teachers were I mean, you got Fs and they didn't want those. So yeah, with the coaches, right? Coaches and teachers. That is a very good point. It'll be rough for a little bit, but they'll get used to it as a baseball. It's not for sure. Nice. Um well, um yeah,
025the you know, he can with with a virtual camera. we can't track home switches with I think the phenomenal mention and but um other other avenues in generating revenues um you know move on here but you know we can look at partial tax we can also look at um you know you know it's just for discussion yeah Yeah, these are just where is that coming from? What general ideas that districts look into for sure no you're the one that brought it up. It's all right. Yeah, we can end there. Any questions? Anybody question? All right, move on to facility survey results. So, yes, thank you to the subcommittee for um helping to kind of um funnel the questions down for the facility survey. This was pushed out maybe um gosh u six weeks ago. And
026then what I'm going to go ahead and uh pass out are the uh survey results on the surveys. Thank you to it and for helping me push this out to our community of students uh staff and parents and what you'll see in the survey results. Um and for those um who are watching, hi Miss Cen um and those who will be watching because we upload these um to our website the subcommittee meetings. uh questions questions such as how would you rate the condition of the buildings at your school, school appearance, condition of classrooms, cafeteria, the athletic facilities or grounds, um drop off pickup area, uh classroom uh renovations, uh campus security and outdoor seating um for students. And what you'll see in the in terms of the responses from the Google Analytics, you know, uh
027blue is of course good. Uh so we received 80 responses in total which is pretty good for a smalls size district. Um the majority are positive in terms of responses. Um and then fair uh would be the next category that scored high. Um and then and then um the one the one section uh it would be page three of your copy upgrade classrooms and other learning environments. It was kind of um a little bit of a differential. You know they broke it down by no opinion and you know low priority and high priority. Um but again that fared out pretty well. Um and then uh as you go through that there was a section on the survey itself for open-ended comments and then I have the comments here for you to take a look at.
028Uh we appreciate everybody's feedback and the time that everybody took to actually provide a comment and the comment section was optional on the survey itself. There's quite a few sections of the comments that either staff is aware staff meaning facilities and maintenance things that have been addressed or things um or items that are in progress of being addressed um gosh such such as um let's say a portable at Metallark in terms of uh a concern that was brought up as far as um um let's say air quality or the um a possible leak in the portable that's already that's already been addressed and assessed. Um there's there was a comment about having a having a need for an active shooter plan at each of the sites. We we have an active shooter uh plan at
029each of the sites. We had a tabletop activity that each of the sites independently went through with a consultant um earlier in the year. Um mirrors on the bathrooms are horrible. Uh another one um but you know this this gives you know food for thought. Um the covered area BHS what's being VHS. Thank you Mr. Mace. in terms of you know shade structure that's already being addressed um as we heard earlier um there's a there's a question about um little owls you know playground needing compliance and so forth so on that's something that the team is already taking a look at um to go ahead and support our students um with disabilities um so there's there's quite a few comments here again it's nice to see things are being addressed and certain things that need
030to be tackled at the same time um So, we appreciate everybody's input and time that they actually took to complete the survey. If we could go ahead and post the survey results. Um, I'll share it back to you so we can go ahead and post it because it was a it was a public. All right. Thank you. Any questions? All right. Uh, future meeting agenda items and next steps, next meetings. Um, I think we're Good question. Future agenda items. Well, there are some some pieces that, you know, we would like to, you know, have as you know, standing item moving forward. you know, some of the mitigating factors for deficit spending. Um, would just like to kind of keep keep adding to and having a discussion. Um, so I could include that, you know, as
031a future meeting agenda and moving forward that if that works. And then also the continue with the roof. Yes, roofs. Um, I think we need to look into still like we talked about it before, but the high desert tables, chairs that are older for the classrooms, maybe if we have some cost savings, something from the roofs, we might be able to do something there. Um, well, maybe some painting there. So, I know there's things we can look at. Mhm. Um I know summer's very busy. Um but you know if at some point there could be an assessment of of um furniture, including High Desert and and all the campuses in terms of you know what's you know outdated, right? What's not repairable, what could be obsolete. Yeah. Just having that kind of inventory. Right. because
032if we have bad feet on tables and chairs and this putting these doors in, we're going to damage the new floors before we So, we need to look at that. Um, yeah. Uh, I was going to say come back to you. Yeah, we will. Any other agenda items [Music] addressed? stabilization plan a list that will grow in terms of generating revenue um cutting expenditures then update on the modernization. Yeah. And I don't remember if it's on the first stage the painting at the metal arc those are we working on those? Yeah that's they're in process right now. It's started ordering. It's almost in. Okay. How's that look? I got to do this. Looks a lot better. We did a lot of repairs. Yeah, I'm sure there's a lot of repairs on that. Yeah, I got
033to do a job uh walk to the punch list. Okay. Yeah, that's kind of important. And just food for thought for a possible future agenda item. Um to have Dr. Chamberlain present on the learning continuity plan. I know that was presented at the EDS subcommittee that met earlier today. um you know again when there's inclement weather power outages right and everything in between just in terms of the instruction instruction for students and how that would actually carry forward so we wouldn't lose any time there um you know I think it falls into both ed committee facilities and going to be money involved in finance so is everyone okay with that as a future agenda item like just a kind of information item right sounds And how are the grouping quotes coming? Are we below budget
034or we uh one of them is below budget. Okay. Yeah, good. I'll bring it next time. Just received it 30 minutes. Okay. Um yeah, that' be good. So we can get that get those hopefully before something rain. Most time. Yeah. Okay. Um and then next meeting date. I wasn't able to make it at subsequently. Uh I'm not sure if they're meeting in July. August. August. So yeah, I Lester said he wanted to do July. Let's check with him. Okay. Just to verify. If everybody can. Yeah. So we could check in with Mr. mask and everybody here in terms of you know July dates. Yeah. Um and definitely August. Um yeah, for sure we're all back on board, but we'll check July dates and let everybody know. All right. Any other comments, questions, then let's adjourn
035the meeting at 4:36.