001All right. Uh, we call this May 20th facilities and finance sub community order at 4 p.m. Roll, please. Um, Kino, Alexio, Eric, Jack, Yolanda McCauley, and Lester Mas. Uh is there any public comment at this moment? Okay. All right. So, first topic, facilities and project oversight. Mr. Still more. Thank you, Mr. M. I'm going to pass out the summer project timelines and I gonna go over the some of these projects with you and [Music] So the first one is the she structure. What we're planning to do is that we're going to go and we're going to interview and select an architectural firm sometime in June. Obviously, we're going to have to post it on a trade journal with applies for qualification for an architectural firm and then we'll interview the architectural firm and then we
002will select an architectural firm where there a good there are some examples of architectural firms that we that I've worked with in the past with Zimbabwe with um Blooming and Moody's etc etc. So once we select an architectural firm, we will work with architects to do the drawings and designs of the shade structure. We will submit the shade structure design to departments of architects for review and approval. It may take up to three months. It may take longer. It all depends on what the DSA inspector want from us. the the a good example, you know, we installed SH structure at another school district. It requires the weight of the snow pack. So that may take some time. So it it delayed us by four months as an example. So so once um we get the
003drawings approval from DSA, we'll go out for competitive bidding for a general contractor. will do a job walk and there the general contractors will be required where the class A class B will be required to attend the drop off um to inspect the area of where we're going to place the sheet structure right can we um yes maybe you guys can educate me a little bit I would think that we could save ourselves a whole lot of money by starting with a general contractor um and just seeing if they have more like one-stop shops to get all this done or shade a contract. Yeah. Or a contractor that specifically does it. Yes. So, we we're going to get to that right now. Um Well, but I'd like to I mean, I'm just so consider this
004open discussion right now on the best way to approach it. Obviously, spending money uh as little as possible to get this done and meeting all of our budgets would be paramount to this. You want to talk this because you're probably a design build. Yeah, we can do a design build. Think that' be the most cost effective way to get this. Yes. Yes. So, if you skipped the first few steps, that'll save you some time and then you went out for a design build contract directly. Yeah. But I think what has to happen is that the architect needs to do the drawings. Well, that's a design build, right? So, build because the from what I saw on the shade structure original quotes or whatever you guys, they are design build contractors. So, they've already got DSA
005approval on a lot of their their shade structures, their DSA contractors. So, they can then turn around and give us an approved DSA plan and be able to get going quicker than if we hire an architect that's not necessarily as equipped to do the shape structures that these guys are. chime in please, but I think we're just adding cost. If we're going to try to go find the design architect first and then and then bid the design, we're adding time and cost necessarily unless it's something that we're I don't know what the number is that we have to have competitive bids and right so we can't go through a a turnkey solution. I I worked with a company that did a turnkey solution with the shade structure. They are a little bit more pricey than
006compared to if we were to go with an architect and then we go up a bid because the architect's going to have to work with DSA. They're going to have to do the drawings and and submit the plans to DSA to get that approved. That is the only caveat. We can look at other options where you know what we can go look at smaller shade structures but we have to purchase multiple shade structures and that will not require shade structure. it will not require DSA approval. So we can go I can um let me look I have some of the change structure drawings um and I can show you which ones are not DSA required and which one are DSA required which I need to take bring that to you right now. um who we
007want to write down. I don't think we want to write this second, but um and look, I appreciate your experience on it, but I I think maybe just to like get us moving in that direction, like find a manufacturer that makes this that it does kind of the more stuff and just get them on site and have it on site and you even come take a look at what we're trying to do. Um and just get some ideas from them on how it could be done. Yeah. Would you be okay with that? Yeah. Yeah, definitely. We we did had um the um I forgot the name of the company, Sun Country to give us a um a quote in regards to just for the sheet structure itself. And um but they they they still told
008us that you need an architect to come out and do this as well. But they don't have an in-house. They don't have an inhouse. So So there is I mean obviously there is some that have should have in house architects that Yeah. So, so the kai group is what I've used in the past. So related to related to me? You mentioned it twice. And um you know I can make more. Okay. So this this is a proposal from the Kai group. It's a turnkey solution where they have internal architects. They will work with um department architects to get the drawing submitted to them so that they can review and approve. And this one like I mentioned the Kai group is a little bit more expensive as compared to I've seen them in the past. How
009much do you think? I would say I could buy about maybe 30 $40,000 to piece it out between the two. Yeah, I was we would do a a um a job off and then there will be an architectural fee obviously with the drawings and everything and then there would be a general contractor fee, right? You combine those two together and then obviously an inspector of records and I is an independent from from this quote. This is an when we hire an an IR um we would take it to the board for approval. That's an additional cost in addition to what is here. This does this this kite group does not include um an inspector. So it's about 12% more. Can we um do we have like a process flowchart on this? Like what the like
010a a process chart on exactly what the steps are required for it. Like if it was LA County, I think we would know what to do. But PSA approval, you don't ever you don't deal with LA County at all, right? It's all PSA is the approval. That's right. I worked with um department of architects um in regards working with architects the um DSA with the inspector records they will come out into the project. So is that does that answer? So the other question is I understand we have a DSA inspector but do we have a county inspector as well? County don't believe so. Okay. So it's just just honestly I my preference is like one throat to choke one because but it could be 12% more but you're going to get at least 12% in
011January based off of yeah with the people are going to be yeah we feel the best I mean it'd be nice to meet something I mean if we start with an architect that can actually run the procurement for us that would be at least if we weren't going Start with a general contractor. Let's find architects that can run the procurement for us and actually we'll budget the project and actually project manage it as well would probably be a preferred way to do it as well. Right. There's um there's no fee in regards to no charge in regards to interviewing a general um an architectural firm. What we need to do is you need to post a request for qualification um like trade journal whatever the case may be and then we can select a time
012and date. for them to come in and and showcase their service to us and we can select a an architectural firm to work with and is val for four years. So we could do a day. Let's do we could do them individually and you know job walk come in sit down for 30 minutes do a 30 minute presentation 30-minut Q&A and just back to back like three contractors like there are three architectural firms like that. Yeah. whoever comes in and um wants Well, you're going to have to seek them out. I mean, this is a smaller project, so you're probably going to have to make some of these people aware of the project so that you get good attendance. Yes, I would think. Yeah. But, um it'd be nice to go that route with it.
013So, Oh, yeah. So, we can go that route and then again, we can go with a turnkey solution as well. Yeah, we'll try it out. We'll just see what we can come up with to get our best pricing on and go from there. I think we just really want to create a lot of confidence in our process and it was documented along the way so others can repeat it out. Yes. Um so again um what was the budget we had on the safe structure? It was um $160,000. That's more the good thing, excuse me, like I mentioned, the good thing is that it's being paid out of funded out of developer. So the difference between the DSA approved shade structure and that you don't need DSA approval. What What's the main differences? Is the size
014of them. The smaller they are, the less So what's the smallest you can go without approval? You know, you know, I I have the booklet in my office. I can um it biscuits cuz 20 by 20. Yeah. Because if it's like 35 by 25, something like that then Yeah. Split them in half basically whatever the size we have right here. Contractor that came out, he said, you could get half of that size divided and you won't have to you won't have the same. You do come side by side. Yeah. Basically side by side. The same thing similar. That's what they do with parts. Uh, you know, smaller ones, right? You just put them together. So, if you do that, I mean, that makes sounds like a That makes a lot more sense. I'm going to
015go Let me go get that. Yeah. That that seems to make it's obviously a little cheaper. Triangle ones, square ones. Yeah, there's thicker ones that they have on that night. What would you do if it was you hadn't have all these people trying to have a comment on your decision? probably save money. Not ESA. If it's not required, you would save a lot of money on that part. You can still get the same square footage of coverage. Yep. And you're not doing anything illegal. It's just smaller. You could combine all of them in different You're doing two 20 by 30s basically is what it sounds like or 420 by 30. And then going to give you the same coverage coverage. It's just smaller ones and the integrity of the shade structure will be the same.
016Might even be better with a smaller structure to be honest because it be less wind especially and that way you don't have to do any ADA repairs neither cuz with DSA you have to do ADA repairs around the site. It all depends what they want. It could be the actual drinking fountains going down or adding more handicap spaces. Sounds like we just need to learn how to do this. That sounds like the right way to go. Yeah, for sure. I mean, for sure. Especially if you just put them side by side and we're able to circumvent a lot of Yeah, it does. It really sounds like an obvious way to go about it. Otherwise, they want you to test the soil to make sure it's got testing and soils test and all that concrete that's
017coming in this up with holes. It's probably 3,000 plus PSI concrete. So, you have to we'll have to chop it up and then reward. Is it dirt there or concrete there now? Right now, it's dirt. Okay. Well, no, where the area where the kids won, but there's concrete right there. Yeah, it's concrete. Right. Sure. by uh 4 in. It's pretty I think it's like 5 in thick. Somebody thick enough already. Oh yeah, looks thick. Okay. Cuz it's uh rated for fire trucks to go. You should be fine. Mhm. It should be There should be Oh, it's compact. Oh, yeah. What company are you going through with that? Or who has those structures? Uh there's different companies out there. I already have one from uh No, not that one. No, there's another one that came out
018and gave us a quote already. No sun equipment. Ernesto, do you have do you have a structure? Yes, I have one. Well, I don't think we need to. Sorry. I don't think we need to get that. Um, Ernesto was just commenting on uh his recommendation which was to go with the nonDSA approved put multiple instead of just the one larger one. Saves us file the cost. No architect, no soils test time. You have this in relatively quickly. You just got to find a contractor install it for you. So, let's try and get three close. But yeah, at least two. I mean, at least two local vendors. Local be closer the better. that came out already. It was a quote, right? Yeah. Find one more. Yeah. Sun country. Yep. But I I feel to make this
019because once we put it, it stays there for a long time. We want just I think we should see the what it looks like. They have they should have some samples around somewhere that we can go and look go. I'm pretty sure there'll be samples of where they installed them. Right. That's what I'm saying. Mhm. They should be able to do a mockup, too. Take a picture of the place and then drop the sh drop them in for a mockup of it so we can see what's going to look like when they're done. Yes. Um, you know, we can if Tom Pomez, you can Google it and I can we can tell you. I don't think we need to do that now, but um why don't at the we'll just reach out just just reach
020out to us on it and we'll maybe um and you're going to go look at some. I'd be happy to join you as well. just go drive by. Okay. So, path forward allowing stage structure nona approved multiple of the smaller stage structures versus one large one so we can skip all those extra steps and save some time and money. Okay. At least that's Anybody else have a contrary argument to doing it that way or different opinion on it? No. And then um we're going to go to modernization. Obviously, this monization for the district office for the kindergarten has to be done before um before the end of July. Obviously, thank you to the board and board approved the modernization of classroom and we selected a vendor to do which is KP construction to modernize four
021classrooms. Um so obviously these have already been approved and 100% completed. Um they are about 20% done so far. They're still they're going to replace the ceiling tile. They can replace the tea bar as needed. Um repair any window frames, patch drywall. They're going to install sinks in the classrooms as well. And so they can there's some water plumbing that needs to be done. They're going to paint in in the closet as well. We got three quotes, but we went with communication and fraction. Correct me if I'm wrong. Yep, that's correct. The only thing pending is painting. We already did everything. And this was requiring DSA if we were to do anything. Is there there cleanouts in there already? You've already got sewage in those. There's already there. We got lucky. It was already water.
022Oh yes, it was just purchase and boom into the So all right. So there's I know there was issues with those rooms before, right? DSA or they were trying to build walls right there. We didn't build any walls. All we did was patch up whatever holes they had, paint, put the ceiling tiles back in place. So there was no pre-existing. Nope. We didn't tear down. Nope. They wanted to add walls, put different windows. We didn't do any of that. Plan to touch any of the building inspectors, just beautififications. Is there anything on site that we need to get DSA approval for that hasn't been done yet? Well, this campus is not DSA approved from when they built the site. That's good. Yeah, we haven't I haven't touched anything. So, there were comments about the um
023playground as a whole and that's just grandfathered in because that's Yeah, I'm planning on just putting either more sand in there or mulch. Yeah, we're up to Yeah, I'm getting quotes for that already. As long as we're up to par issues with I remember what happened to the fence. That one got fixed. Yeah, we took it down to 4t. So, that was correct. Yeah. Yeah. Excellent. All right. Um I did notice the PA system is still on there. Is that necessary? We don't know if you're going to have time to install the PA system. Obviously, um it was just a big cost item that we I think we had said that was not necessary. Are you going to look into use megaphone alternatives? Yes, we're looking at I don't think we want to sacrifice safety
024obviously, but but um There's a way to avoid that purchase. I think it would be nice to not We already purchased the radios. Yeah, we have two radio walkie-talkies. It's a temporary solution. Mhm. Until we go and implement a a post over IP solution where we'll get a call manager unity, we'll get IP funds because that's another issue, right? Right. There's there's no we only have space for two more. We ran out of proposal system was already in my stock right down here in the district. We're still down but we we don't have right here. So I mean do we I don't know anybody use real phones anymore for most places. So computer based or I think with that system the guys proposing I think we will be able to go that route and it
025will be way cheaper to use wireless right I mean if you have POE available use it but we could yeah all work over IP stuff much preferred trying to use copper line copper lines are expensive now yeah expensive yeah not even used our systems. We're going to have the IP first. So, we will have the infrastructure in place. You know, just doesn't have to be wireless. Yeah. What's our I mean, um I know our own company and I know it's not a school district, but we won't like one device policy. We just gave everybody cell phones like 25 bucks a month for a cell phone. We just Los Angeles do the same thing. Yeah. Like no one device policy, no phones anywhere. Everybody literally just had a cell phone. That was it in the classroom
026or I mean at the desk everywhere was just the cell phone only. What's the cost per phone for a voiceover IP line? Um well the phone's probably 100 $100 just the the the is 100 bucks and after that the service because right now we have a hosted uh cloud services for the phone. So I think you know we pay like 700 um $700 you know for everybody's phone uh everyone okay not including the analog so here in the district office we're still using the analog service from like from AT&T so that's our ISP service you know phone service just think about it if there's other ways to make changes too I think our our office is all You don't have a cell phone on teams. Okay. Um so for kind of a process moving forward
027especially not so we'll stick with the kindergarten modernization. We had a budget number that we had established. Um, so we should track the spend on this, set the budget, track the spend, make it publicly available that people could check in on what we're spending on what what the different costs are, and then just um we could do for each one of these meetings just do an update on the budget that for that particular line item for each of these items really, but keep that available and then we could just have this uploaded in the business section on the website. Yeah. Yeah, just and just keep it's a live document. Keep updating. Good point. So, the big one roof replacement high desert. So, we were just talking about that, but um let us know what your
028you want to recap what the plan is there. Yeah. So, basically, I already talked to u the blue company. They're going to come out. We're going to do a actual job walk. We're going to call our home contractors, get the bids to see what the amount is going to come in. And it all depends how the amount comes in. If it comes in under a certain amount, we may not have to go out to bid, but there's no way of knowing until we get the actual bids coming in. Well, can you treat them as separate projects or do you have to treat it as one project? Two different buildings. So, you can treat it as one building, too. Yes. It's going to be under two different things. So, what's TMCO? Trimco, that's the I don't
029know who they are, but what are they which product are they recommending? Uh, basically right now, um, it's putting it together for me, right? I'm not 100% sure what product we're going to put on there. Okay. Working on it right now because obviously right now you have a rock. Well, we have to replace it with rock. We have no choice because once we change then it has to go to DSA. It has to be apples with apples. needed to avoid doing DSA otherwise even just a different design a different style you cannot change anything you could just take off the existing and install the same thing that they had that's yeah the same to get TSA approval on that would be that's going to cost a lot more again they're going to come in and
030they're going to want you to do upgrades everybody just from ADA from the parking lot to the entry and all those rock systems. Yes, I think they do. Mhm. Yeah, they they they do all kinds of roofs. I know what they do, but I didn't think they did that because they're going to be a a torture hot mop roof. Hot mopping. Yeah, we are not able to do any changes on there on this. We want to pay the difference. There's not a lot of contractors that do pop off because it's super expensive and it's environmental. But I could check to see if uh if you want to go a different route. Well, but I'm pretty sure it's going to cost them. I would see because in the long run have to change it at some
031point anyway. Probably because hot mop's going to go completely away probably the next few years. So, even for even for showers and all that. No, for roofing. Oh, for roofing. Yeah, because they still do the odd mops, you know, for showers. roofing. It's like I said, I know roofing is one that does it, but there's not many in the LA area. There's only like two contractors. Um, and it's definitely Yeah. a lot more and it's less efficient. Maybe checking alternatives. Yeah. Just I mean, especially when we start looking what's the life on this life on it? Um those are like the new cuz even at VHS that's what they put up there. Yes. I mean it's it's a good roof. It's just a lot more expensive. Yeah. through that pathway. So you're not able they
032don't want you stepping on the gravel because that's what punctures the you stay on the path that they they put there right that's the whole thing gravel system is it blocks yeah but I'll I'll check to see what the difference would be and but I'm pretty sure it's going to be a lot when Yeah. Did you think that for DSA that they would have if you're taking a roof completely off and putting something back putting back a better system would we review the rules on it too just to make sure that we're positive about that requirement because I would do this building. Yeah. Let me I have all the specs ready. Yeah. Um that's that's going to be about $100,000 different cost changing it lesser. Yeah. You know the PVC roof be substantially less and
033a lot more contractors too quicker installation time less comp. Yeah. Is the the PVC one like the one they have on top of the roof at best in the office? I'm not sure there it's like all plastic up there. Yeah. I mean, it's literally PVC material. PVC or ABS depend which Yeah. Everybody's got a different way. And the patch the patching like you just go up there patch. So they're really sensitive. I've seen a lot of patches you have to Yeah. Well, they it does rip, but it's a lot easier to find. And I also seen bubbles of water underneath it, inside the gym. The the actual the gym itself is gravel, but the down below where the cafeteria is, that one still has that same kind of roofing. Yeah, we'll look into it. See,
034just see what the options are. And we don't have to wait necessarily to the next best weight on it too as well. 100%. And look, I we want to kind of fast track this a little bit too. So I mean if you get information in between um prefield to share it, we'll just make sure we put post it as well so it's available in the business. I'll I'll check and get when you have that contractor list when you have the contractor list. Let me see. We have you come out there with you too when you go to just let us know and we'll hopefully we can just drop in out there with you as well. Is that the building or the room? That's the outside of the building painting of the classroom. So, this one
035um we already have a couple folks to paint those classrooms. See how much it would be. I'm waiting for one more. Once we get it, we'll make a decision who's going to be the actual contractor. You have the second one. I just received a third one, too. Okay. Do you have not? Um, are they are they in their PNCs? Are they completely replacing any of the wood on exterior or just make? So, uh, I talked to both of them and they're going to deal with One of them has everything included. The other one doesn't. But I told this guy I need to update it with the replacement of the woods. Oh, this is all three. Huh? This all? Yes. No, there's two right there. I just received one uh 15 minutes ago before I walked
036in here. Can you give instructions a little bit more detail that tells you everything he's going to do? The other guy has to give me a different one. I need to looks like the one we want. Yeah, he's really he puts details of all work. Yeah, these two are similar. This guy is one. Well, he's not including the replacing the wood. Remove damage done. Reinstall new wood. This doesn't include material for 29,000. Yeah, I read 298,000. That guy's a painter. Yeah, I mean that's why I read maybe maybe to firm up his firm up his scope, but that's half the price. Yeah, KK looks a lot better than the other paint. This guy's 29,000. This guy's 63,000. But the something about apples to apples here and both of them came out at the same time.
037We were walking and were writing down their notes and that's what they came up with. But one looks like they're going to repair the wood. the other one. [Music] Good point. Never heard of. Are they local or at least? One of them uh one's from Michael Dulce and the other one is from country. Yeah. You look at the what they're replacing on K and K and they're planning on replacing everything. They're doing this the right way. Yeah, they are. K, don't they work for all the school districts? I know they're they do other districts as well. They do Magic Mountain. They It's a big construction company. He knows what he Yeah. Look like they're replacing all the stuff all the way around. He went around and marked everything down that need to be replaced. Cool.
038That's That's my That's the one I use most of the time with He's a good contractor. He's done a lot of work for us. Okay. Um be nice to have one competitive quote that was qualified. I would say M&8 does not look like a qualified. No, I'm waiting for another uh another another contractor that's going to give me that look similar to clean page. Okay. When I get that, I'll I'll get it show to you guys. Excellent. What do we budget for the 70,000? So, um you should you should once you get the other contract whether you should back both of both of them, get a best and final offer from both of them and then get a not to exceed. Yep. You include he could a performance bond. Are you going to do performance
039and data bond? He always does it once he increases a certain amount. He gets that just to be either one montage. So I can't find them on the license board. He's supposed to put his license number on his here. Looks like it might be really light. You just check to make sure their licenses are up to date. I will make sure their license. Yeah, we have an insurance uh documents as well. Sure. Before they do any work, we collect all that. Interesting. He's putting a performance bond on it. That's all that doesn't need. You got it well underway. Just make sure we firm up the scopes on um do do we have our own general contracts here? Yeah, you sent me one that was kind of more of a general, but do we is that
040one would that work for for these contract? Oh, a general contractor template. So, this would be a little different. Yeah, it would be I just want to like So, one of the biggest things you can do on it just for change orders, um, put a max 5% profit on any change order. So, that they're not allowed to mark up change orders. No. Every time they do it, I always tell them that I cannot exceed a certain amount. Uh, once we once we create a PE number, we could only go 10%. Right, guys? Yeah. Well, yeah. So, what normally happens if we go with the um we put in a contingency cost about 10% of the overall project or any I'm a contractor. If you tell me there's 10 10% contingency, I usually say challenge accepted
041trying to get it. Oh man, pay attention. We usually do that internally, but don't tell them. No, we don't tell. No, we I I know exactly what it is, but I never Yeah. Okay. Excellent. I have one one quick question comment um on the face structures. I know we've presented a a plan for the security cameras before, right? Uh we may need to revisit the position. Yeah. The shade structures might be might block some of it. Yeah, that needs to be taken consideration. Install those as well. Is there conduit out there already? Communication conduit or power out there? Where the where the shade structures are at? Is there power? I don't know. We get power nearby. No, there is power there. Yeah, perfect. There is power right where the actual where the kids want the
042shade structures. There's power right there on the stage area. There's a lot of split in a hot box with the POS are going to go around the buildings. Um but what we I think what Cra is trying to say is that the usually when we saw cameras they have to see each other. Mhm. Yeah. Has a proper installation of across the campus. Across the campus and we have to take that in consideration that I think that way it doesn't block the view. Sure. And I'm just suggesting that there's power there. Throw a Hoffman box and throw a hardened PoE switch out there and put a couple extra cameras up around it while you're putting in a shade structure just so you have visibility, additional visibility even. There's a lot of power. Yeah. just maybe do
043a Yeah, just they have they have those um they've got the 360 cameras now couple up there probably more coverage than started. Yeah, cameras like 100 bucks too. They're super cheap like the access ones. I know what you plan on use what you use but I think the camera should be sharp time to do an standardization and a product called okay it's a 4K camera you know that um they give us the ability you know to use analytics on the on the system that is super super helpful um we were trying to look into standardization of that product as well we currently use it on three sites at basis high school we're demoing only two of high school at this point right Um but we would like to use that. How much? Um, we have
044to revisit the quote, too, you know, because we got quote from couple. Yeah, a couple members as well. Well, they have really good analytics. So, you can put in red back and it'll give you all the shots, all the cameras, facial they have they have AI integration as well. You can tell that you know search for a kid with a red backpack and it will give you all the image in that you know. So it's just really really powerful. Also you can put system well is it like there there's like a motion it'll show you all the shots of like where kids are like ging people are running towards something. Yeah. See the pathway where they're walking as well. You see lines where they go right alerts. You cannot person they have any legal dispute
045between student or um be a guardian with student we can upload that picture and camera recognize it you know we'll send alerts to everyone. Does it have the capacity let's say blur other student faces identify just one? Yes. For the download. Yeah. Yes. Let's say a subpoena. Yeah. Yeah. Very good. A lot of the systems you can put out in front of the building, they connect to the police department. Somebody pulls up with a warrant. We won't do that. Yeah. Uh so any other further comments on some of these projects oversight? Any public comments? Uh, software license review cost usage rates. Sorry. So, yeah. So, thank you. Um, we're doing the part two of the presentation. Start the presentation. And for president request, you know, we were able to look at some applications that we
046use with different criteria. Um, we actually have a total of expenditures, you know, for this year, you know, the software. And we want to show you the usage, you know, previous years as well. Actually, the pricing on previous years as well. So here, let me start off with giving you the total. Remember that was one of the questions of previous meeting. So for this year for the 2425 is $326,000. Okay. All the applications that you see highlighted here in red are applications that we're not going to renew for the next year for 2526. So we're going to be saving $80,300. That number is a little bit lower than the previous year. So I'm going to go on 2425 and at that that year we identified the reason that the number for this year is a
047little bit lower and we were not able to save a little bit more is because some of the applications were a little bit higher price. Um the main one is the sales that's one of the applications that we analytics which is a virtual platform that we use for for the students. That's new this year. Correct. That's new this year. So, let me let me pull some analytics on that one. So, this one right here is all remote uh learning software that we use. Um the district paid this year 71,820 because uh 72,000 was paid with grant money. So, the total for the application is 143A20. Um we currently have hold on 257 seats 257 students that we service. That's not the current number. That's the current number that we serve this year. But the current
048enrollment that we have for this year, it is 165. I'm not mistaken it. Yep. So we have 165 full-time uh virtual student. Okay. Page 12. This is numbers as two weeks ago. Okay. So 146 virtual students uh VHS, 15 a high desert and four a metal. If we go back to this and we do the breakdown, it's $280 per student per year, which is pretty good. Pretty good. Um, and we went even further than that and we calculate that with hours and that's 12 12,47 hours of instruction for the virtual student. So that's the first one. Um, that platform is used by student. The next platform is a platform that is used for teacher only. Um the name is Aludo and it's used for PD on that platform. The district is spend 20,220 uh uh
049200 250 per year. We have currently 81 teachers using that platform when it comes down to 250 per teacher. Um on the analytics on that one we do have per teacher per student. I think it's this type. It's a professional development. Professor just ongoing professional development outside of our window of professional development. Oh there sorry. So 81 registered staff members teachers uh 1274 completed activities equivalent to 462 hours of ED. Currently we have 10 professional learning modules each uh from the five to 15 missions that each have five to 30 specific learning activities. The content is 100% customizable to our own district needs and initiative. Um and here there's some some of the programs that they they added you know this year under that platform features you want to get trained on that. I haven't
050heard of this too much. Are we do you feel like it's widely used? underregistered people. It's 81 81 users which is almost all features. So are they are they I mean registering and using we uh we see a lot I think in the previous board meeting there was a comment about that you know when was presenting that she was saying that there was a on PD Mr. Roland was pretty high in the scoring science and all that. Yeah, on on the email filter. Yeah. On the email, we get a lot of hits on them sending the teachers like achievements and that's cool. Rewards. Incentives. Yeah. Yeah. When they complete something, they get incentives. So uh the next one that we have here is school guardian which is a software that we use to monitor the
051teachers use to monitor student devices all the Chromebooks that they have. Uh the district has spent $6,312 a year. We have 400 licenses. Uh the reason that we selected this platform to show you is because originally when we deploy this platform we have to buy a license one license per student. So we have 1100 students we have to buy 1100 licenses. Three years ago, uh, Caesar and myself, we were able to put analytics and we saw that we never use the,00 licenses I want. So, we reach out to them use licenses. Exactly. Exactly. So, we called them and I say, wait a minute, you know, can we cut down the licenses, you know, if we don't get all the way to that user collect, 1100. And they say, oh yeah, absolutely. And we went from,00
052to 400. So, that number right there is 60% less than what we originally paid. Nice. And that's a perfect example. That's what we add in there cuz it's a perfect example how we analyze the application to save the money for for next year. And the teachers love this. They request it all the time. It helps them keep the kids on task and they can block the kids out. They can lock their screens all at once. They have more control kids. How do we know their favorite thing? Yeah. So, the next one, the last one that we have is uh PBIS, the positive behavior integression system, which is a behavior case management software. We pay $6,000 a year and we currently have $424 users. Uh that is $1421 on the analytics on that one. Scroll down
053a little bit more. We have 6,500 loginins during the year, but not the whole year because we haven't we haven't finished yet, you know. And from the teachers, we have 2,200 sessions for the teachers initiated. So, total price it was 6,000. Numbers of user 422 number of student login 6,500. Number of teacher login 2,200. Price per student $1421. So when you went through this process, did you find any areas? Were you able to or addition software that you cut like this process? Did it just $8,000? Yes. 80,000 that it was highlighted here. I guess my question is was that going to happen anyway whether we asked for all this and we dug through it or we had it in the plan already to cut the programs. Yeah. So let's say 8,000. Now we do have
054a tab. Let me show you something. We do have a tab of adoptions that we have for this year. Okay. We need to for for next year. Sorry for 25 26. Uh the good thing right now we have two I just highlight one you know but we're going to add one more and they're free. So there's not going to be a cost impact on the the new on the new year yet. Okay. Um, I'm pretty sure that's going to change once as services, you know, review next year and whatever they're going to use for next year and so we were able to go through those packages. What about the rest of them? Uh, that that's for summer. Okay. Just to continue to go through and just just run this process again and continue to try
055to find Yeah, just to make sure we're not like there's not packages that are sitting there. we're just renewing and people aren't actually using. Yeah. A lot of it we have to also go through check with services. Sure. Um because they they're the ones that implement a lot of these programs. 90% of those programs are services. I'll say 80 90%. Can we um get them to talk about overlap or anything between products that you know it feels like there's probably products that do the same thing that they're maybe you can get rid of one of them not have both of them active. Yeah. That that kind of what that's that's what happened with the cells and apex in terms of you know that analysis you know more bang for our buck. Yes, it was a
056little higher higher cost, but we have a lot more um engagement with our students with Celis and just the variety of subject matter that's covered as well as as groups students with disabilities. So, more bang for our buck, but they're they're constantly doing that analysis um with within their team and they they'll bring it forward to it and to cabinet and then that discussion. It was actually not that crazy on pricing because it's a um a sellus is replacing X Apex but it's also replacing uh mentum which is the K to8. Well Apex was only 9 to 12 and so you combine if you add the price of both of them they were close I mean still yeah they were close just an example. Yes just an example. Yeah, I mean, think about like our
057goals as the district, right? So, I think um first and foremost, uh public record that we're over budget this year by a substantial amount. Um in addition to that, it'd be amazing if this place could be somewhere where people really competed to be part of because we paid so well and our benefits were so amazing and all that. So all these little steps we're trying to do and dig into these areas, it's really trying to figure out how do we reduce our cost over time. One to get ourselves in a fiscally responsible place where we're not spending into our reserve because one day that reserve will be gone. We just saw what we have to spend on roofs and all that. And honestly with the age of our buildings that's probably just the tip of
058the iceberg. So, um I know everybody here would like to make this place where like we really I mean think about it, right? I mean, you want the best people competing to work here in order to do that. Climate and culture obviously has to be on point. Um but we also need to pay well and have competitive benefits, give people more of a reason to come here as well. So all this effort is not to dig in and push on and making sure you know every little software package we have is good. It's really just an effort to try to find those cost savings. So I appreciate your privilege. Do you have any other ideas that you think you put forward um to help us try to achieve those goals? Uh I think once we
059meet with the with the with Ector Ed services and the Tulsas this summer we will we will have a better game plan you know for next year as well. Yeah, if we could make sure there's some executive oversight on that just to push on it to really force some decision making on that go okay what's what's nice to have what's have to have start from there would be the best place to go those recurring costs just like keeps coming at you every year you know it's an ongoing theme at our cabinet meetings um every Tuesday in terms of mitigating factors and bringing to the table you know things that we could you know kind of revisit and assess and um you each one of us take takes a turn and ed services of course like
060the report indicates 80 to 90% of platforms are ed services so big chunk will you know um lie there with ed services so that discussion will continue and and summertime is a lot of the planning pieces as well so we'll hold it on excellent thank you for the opportunity all right so uh obviously a recurring meeting topics is going to be uh continuing to go through the the budgets on that stuff and kind of get updates for those items. And then I guess we just need to have some standing like budgetary items on there like areas we could try to look for improvement um across the board and whatever it is, right? Nothing's too small at this point to try to try to look into simple stuff even like programmable thermostats and stuff in buildings.
061Next month we're going to follow. Yeah, I mean I think we'll continue through summer. Yeah, we'll keep this I mean the board meetings will be suspended but we'll continue through summer with um with these meetings. And and um education subcommittee's meeting um the third Tuesday in June. So they're maintaining that as well. Okay. Excellent. Um any other future agenda items we want to share that we have for now or um I think we spoke about um something comes up in the meantime we can always throw it on there production also said he's going to find 100 kids over the summer names Thank you, Mr. M. So, so mitigating cost factors, generating revenues, generating revenue, what we're working on weekly. We'll bring it to the June meeting. Yeah, nice to see some movement on the ADA,
062too. Try to get that to that'll help. Well, obviously that's a lowhanging fruit, I would think, is just getting kids that are already enrolled here coming more frequently. Maybe there's outreach over the summer about participation in the online program if they're not there. There's that as well as the electronic independent study contract um with Adobe signature. Yes. Um so that was discussed as well um at the education subcommittee. So all these factors will help to increase the ADA. That's that's our intent. Yeah. I is there any thought um to target the homeschool market out here like making sure they're aware that we have programs for them and if they do participate in our programs they get to go to our sports programs as well. Yes. So we have an Aselis um going back to Aselis.
063We have a brochure, a flyer, a postcard and working with Ed service is working with Yolanda that's that's going to be pushed out to local markets as far as newspapers, advertisements to kind of get the message out because we don't necessarily know exactly who's being homeschooled. That's independent, but that's something that's being worked on so that we could actually garner some interest there and bring them back here because many are on the cells to begin with. But there are those perks like you mentioned. Yeah. Being back in our metriculation and then getting the perks of athletics, extracurricular. So, uh, do we, you said newspapers and stuff. Do we do social media? Like, hey, that's because you do the, hey, Facebook will hit everybody in this area with an interest in homeschooling. Like, you can literally
064like target very directly on Facebook. and then time I turn it on. Yeah, there you go. That's something that we'll do. And I know Yolanda in the past has done um marketing of our new programs back in 21 22 22 23 school year with the local papers. Yeah. And that that really got a lot of interest going. I think you got to do you got to do Facebook. If you help with it, let me know. have social media. I think Facebook on the right too was put up on our Facebook page. We're doing you got to do Yeah. Like a boo like a boosting you know it cost you like the flyer or something. We've seen it where you boost it and then Santa Valley is doing something that's also virtual and we're going to
065hit all their it'll throw a cellus so anybody that can go virtually because that they don't read the paper anymore. We're looking at that and then AV press as well, but everything's going virtual. I mean, I don't say you could skip all the paper. I mean, I think for like the Hillary Laws, a few little things here and there for people that still look that Yeah, we got a lot. We have Florida Valley has a great program that we've done. I don't Yeah, I would think you'd almost skip everything written and just go only social media advertising. If you're if you're going to have a budget to spend on it, I would Yeah, from my experience. Well, like Hillary's gyms are free. Yeah, they're free, but it's just getting the information out here and then,
066you know, because they still they don't play our high school sports or our junior high sports, but they are playing at Sierra youth sports and they're so they're still doing that. So, I'm trying to get that breed. Yeah. It starts with making a really nice post on our regular Facebook page, then just boosting that is all really going to just look what they're doing. Yeah, I'm plugging it, you know. Um, do you use chatbt or rock or anything? Yeah, I have it right all my posts. Oh, yeah. Yeah, but they're really good. I mean, um, yeah, just write all you'll do little emojis and everything, all the hashtags. the five minutes. Was that which emoji do I use? I didn't know how to put I didn't know how to put them on there until I
067do that. Yeah. Any other ways of recovering absences like making up the day Saturday school? So that's something that we're talking about as well in terms of not only for the recovery of ADA to help bolster, you know, a bottom of the line, but really for instruction that's lost um and students. So that's something that we're looking into. Um we need a minimum of I think it's four hours. Four hours on a Saturday. I can tell you what we used to do at my when I was principal is it was four hours. You advertise it to the kids and you do math, language arts and then you do some fun activities like art, uh, you know, play, different kinds of things. That's what they want to come for. And we used to do that. We
068used to get I used to get on average between 60 to 100 kids every month that will show up for it depending on what it was. And then I would also along with the theme that we were doing at one time it was like planting and this and that. So I went and got like the gummy worms. So they everybody got gummy worms that came just little things but the kids like that. So that's what do incentives for to do to have a perfect attendance. Exactly. Party bus from the big kids attendance. Is there a virtual option? Right. Studies taking them to college. At least do it in person. But is there a virtual option? I'm sure they could. Yeah, you can. Maybe in the hybrid model, right? Maybe have some sort of awesome incentive
069for kids with perfect attendance. And then if you miss day, you can make it up by doing a Saturday school class. Yeah. can be done. Especially if the incentives get good enough for Yeah. something that makes them want to keep that. Yeah. You know, you do that that field trip at the end of the year. Those who had the perfect attendance, you go down to like dry time, things like that. They want to be here because excellent. Okay. Um, nobody has any further comments. Then we will adjourn at 5:03 p.m. Thank you.