001The regular meeting of the Chula Vista Elementary School District Board of Education is now in order. Welcome everyone. All board members are present except for Vice President Tamayo. We will now approve the agenda. Is there a motion? >> Motion to approve. >> Second. >> Recording. Secretary, please call the vote. >> Ramirez Dominguez. >> Hi. >> Tolston. >> I. >> Dominguez. Alvantes. >> I. >> Ugarte. >> I. Motion carries. 41 absent. Oral communications on close session items. The oral communication section provides the public with an opportunity to address the board on close session items only. Persons wishing to be heard may attend in person and should complete a request to be heard card and submit it to the recording secretary before the start of the meeting. Speakers are requested to limit their remarks to three minutes
002and speak in a respectful and professional manner. Their remarks, excuse me, um are requested to limit their remarks to three minutes and speak in the the board shall limit the total time for public input on each topic to 20 minutes. With board consent, the president may increase or decrease the time allowed for public comments depending on the number of persons wishing to be heard. No board action can be taken. The board of trustees cannot legally take action or respond to matters not posted on the public agenda due to government code, but will refer the matter to the superintendent for review and report. No speakers. There are no speakers. We will now adjourn to close session in accordance with the following government code section 3549.1D and 54957.6 Six, Collective Bargaining Employee Negotiations LLP and Adams Silva
003and McN LLP. Employee Organizations, Chula Vista Classified Employees Organization, Chula Vista Educators, Non-represented Employees, Administrators Association, Chula Vista, Government Code Section 54957B1, Public Employee Discipline Dismissal Release. Government Code Section 54956.9D1 conference with legal counsel existing litigation in the office of administrative hearings case number 2025 Government Code section 54956.9D1 conference with legal counsel existing litigation in the office of administrative hearings case number Eight. Education code section 35146 consider waiver of student expulsion hearing and stipulated suspended expulsion agreement. Student number 126919. Conference with legal counsel anticipated pending litigation pursuant to government code section 54956.9 subsection D2 one case. Government Code section 54957, Public Employee Performance Evaluation. Superintendent 5.422. Close session announcements will be made by the clerk on the matter of government code section 54956.9D1 conference with legal counsel existing litigation in office of administrative hearings case
004number 2025 031159 on motion of Dominguez Cvantes second by trustee Mayo the votes were A's were five, nos were zero. On the matter of government code section 54956.9 D1, conference with legal counsel existing litigation in office of administrative hearings case number 2025 04568. Vote was motion by to uh just trusty Tolston, second by trusty Tamayo. The votes were five. A's were five. The nos were zero. On the matter of education code section 35146, consider waiver of student expulsion hearing and stipulated suspended expulsion agreement student number 126919. Motion by trusty Tamayo, second by trustee Tolston. The votes were A's were five and nos were zero. on the matter of conference with legal counsel anticipated pending litigation pursuant to government code section 54956.9 subsection 2D1 case on the motion of trustee Ugarte second by trustee Tolston the
005votes A's were four absent waso There's another matter that I'll read the statement for. In April 2025, a former Chila Vista Elementary School District employee made public allegations against the against trustee Francisco Tamayo, Superintendent Eduardo Reyes, and Assistant Superintendent Jason Romero. The allegations challenged the integrity of the district's overall procurement and contracting processes and practices and related conduct of the district leaders listed above. In response, the government board engaged the law firm of Dan Danis Woliver Kelly and a team of procurement and contracting investigators to thoroughly review both the specific allegations and the district's overall procurement and contracting practices. The investigation has now concluded. The evidence gathered does not support the former employees claim of misconduct, unethical behavior, or conflicts of interest by the individuals named. No evidence of malfeiance, wrongdoing, or ethical violations was
006found. While the district acknowledges that there is always room for improvement in processes and systems, CVESD remains firmly committed to continuous improvement through training, oversight, and regular updates. However, after a month's long independent investigation, the allegations of misconduct against the employees listed above were not substantiated. That's the end of my report. >> Thank you. The open session of the regular meeting of the Chula Vista Elementary School District Board of Education is now in order. Welcome everyone. All board members are present. I would like to ask today that we um before the pledge of allegiance we take a moment of silence in honor of remembering uh 911 which is tomorrow and then I will lead the pledge. So, if we'll all stand, please, and take a moment, your heart. >> Ready, begin. I aliance to the
007flag of the United States of America and to the republic for it stands nation indivisible with liberty and justice for all. We will now approve the agenda with flexibility. The district requests to move item 10A to the be uh to the very beginning of the agenda followed by 14 A through C. Is there a motion to approve the agenda with flexibility? >> So moved. >> Second. >> Recording secretary, please call the vote. >> Ramirez Dominguez. I >> Tolston. Dominguez. I >> Tamayo >> I motion carries 5-0. >> Item 10A recognition of Sunnyside Elementary School as a 2025 California Distinguished School. Miss Morales. Thank you, President Ugarte. So, we are very excited tonight to recognize Sunnyside Elementary as the recipient of the of the 2025 California Distinguished School Award. This prestigious rec recognition is part of
008the California School Recognition Program, which highlights schools that demonstrate exceptional student performance in English language arts and mathematics, strong student engagement, a positive school climate, and accelerated academic growth among historically underserved student groups. Sunnyside Elementary was selected based on data from the 2024 California School Dashboard, which measures both academic achievement and progress in closing persistent achievement gaps. When you visit Sunny Eastside campus, which I had the recent pleasure of doing within the last month, you can just feel the love and the joy and the commitment that the staff and principal Arnia has, and they are welld deserved of this award. And so I'd like to invite up our amazing principal to say a few words. Good evening, President Uarte, board of trustees, Dr. Reyes, and staff. I just want to take a moment to uh
009acknowledge the wonderful staff that really make Sunnyside who who we are. Um, if you've been to Sunnyside, you will hear our students and staff say that at Sunnyside, together we shine brighter. So, this distinguished award from the state really belongs to all of them because they put in the work every day to show up for students. So, I'm going to bring a little bit of sunshine on up. [Applause] Thank you so much. Okay. We thank you. If the team will join us up front, we'd like to give you your recognition um and celebrate you with our board and community. Count of three. One, two, three. [Applause] board comments. Um, congratulations Sunnyside. Like it was mentioned, it's it's such an honor to have schools that are reflecting that hard work. um the community coming together, teachers,
010administrators, parents, students um and it is again an honor um and I just want to commend you for this amazing achievement and please keep doing what you're doing. We want to continue to celebrate you. We want to continue to bring whatever it is that's working towards all other schools so we can continue to bring that sunny um like you said, some sunshine into the other schools. and I would love to be um visiting soon um to just continue to see the amazing work that you're doing. Thank you so much. >> Um like Trusty Ramirez said, congratulations. Um I hope you keep doing what you're doing. Pass it on to other schools. What's working for you? I have a few nieces and nephews that attend Sunnyside, so I'm sure they're very happy and they always say
011that they are very happy to be there. But now I'm like, so I'm very proud to have them there. So congratulations Congratulations and thank you for bringing the sunshine in. And I'm sure we have classified from your school. They're part of the sunshine. And our principal. Yes. Okay. Because it does take everyone. It's not just one person, but one person can make a huge difference. And each one of you have done so. And closing that achievement gap is so important. But most importantly as well is they learn by play. They learn by enjoying by singing that all the different magic that you do. No one sees that hard work that you do you know at home putting classes together packages together and just trying to prepare for that the children as as Miss um Rosie
012will say the babies. Yes. Thank you. there. Everyone's and the parents I'm sure thank you as well. Thank you for doing what you do. >> Likewise, I would like to commend every single one of the staff members at Sunnyside. Uh this is a tremendous achievement. Um the words that we say today will probably pale to the amount of work and the amount of passion that each one each one of you has demonstrated uh to your to your position to your craft uh and especially to your students um because the the real winners here are those students, right? Because you're helping them be successful. You're preparing them for the future. and being receiving this recognition from the state um acknowledges that work that you're doing. But the real winners here are those students that you have
013in in the classroom today and and helping them to prepare. So congratulations and thank you for for helping our students be more successful. Um, I I especially feel um a connection to Sunnyside, having taught in the community for over 28 years, seeing the students from Sunnyside come up through the middle school and knowing how prepared they were, not just for academics, but for life. And I see with this award that excellence continuing that it's it's still happening. The work is it tremendous amount of work is being done. And I just I know it was a lot of work to become a distinguished school. So all of those on the team, I know you participated in that and congratulations to you and thank you very much for our students and our families. Thank you. Give them
014a hand, guys. All right. Moving on to 14 A. First and second reading board policies, administrative regulations and board bylaws. 14A is the first reading and possible adoption of board policy and administrative regulation 3350, business and non-instructional operations travel expenses. Mr. Pong. Thank you, President. Tonight we have for the board's uh review and potential approval um the travel policy and um administrative regulation. Uh we have um just some updates to be able to authorize um the travel. Um, so we did have uh previous board policies 4133 that this uh board policy would replace and it um provides the district um a little more flexibility and the approval process to be able to um a lot of times uh we learn about conferences um a little late. So, we're able to um approve those internally um
015through our internal process versus um having to bring it to the board as a ratification. And so, this would um allow the district the flexibility in the travel process. >> Mr. Pong, I have a question. What was the um rationale for the ch the replacement of 4133? What what mitigated that? So, um, we've been working with our county office on some of these, uh, board policies and they had recommended that we, um, make this policy a little more current. And so, um, it was previously in the HR area as the 4000s and the 3000s is where the the business policies are. And this is really a business item. >> All right. We have no speakers for this item. Um board comments or questions? >> You're speaking of 41 uh excuse me of 14A, correct? >>
016Yes. 33 >> and you're speaking about um it was 4133. >> And maybe I'm completely missing it, but I don't see reference to that, but thank you for bringing that up. Um I would have uh for so really what you're doing is bringing it over from the HR department to the business aspect. Is that what you're doing? >> Is that what's happening? >> Yes. And defining um in the AR a little more. Um we have some outdated um numbers and there was no referencing to um tips. So, we added um a little more language to provide um those guidelines. >> I would still we've waited this long. I just don't see the urgency in it. And I know the norm is to first conduct a first and then the following or um month to do
017the second reading and a separate meeting to allow the community to provide input. And I I think I'd like if for your consideration as well is that we wait till the next month. Today could be the first hearing. Next month would be the second hearing. And at that point, if uh that be the case, we adopt it. But I think this will allow the community uh engagement. >> Uhhuh. I'm I'm going with your question. I'm asking Is there public input on board policy? >> They could have been here. Okay. >> It's it's first it's called out as first reading and possible adoption. So is it not usually a second reading? The header says first and second reading board policy said under administrative regulations but a says just first reading. I just would want to give
018there's not an urgency to allow the community to for us to bring it back next month. it should be a piece of cake if there's no problem with it. >> So, one of the things that we did as a policy committee um with this with this the the three um board policies that we're bringing forward. These are recommendations not only from the San Diego County Office of Education, but also from the California School Boards Association. Uh many of our policies are haven't been updated in in several years. Uh and as regulations are changing and we're looking to become more uh stricter with our policies, we want to make sure that we're updating uh consistently with following the recommendations not only of the county office of education but also what CSVA and EDC code um proposes
019travel expenses. I think everybody is in agreement that um we need to make sure that uh everything is up to par and we're following ED code and we're following the the recommendations of the county office of education who oversees our expenditures. Um while yes, we could possibly wait more time uh the this item can be brought up again if there's concerns from the public. Um that's why it was posted. >> Can um Dr. Reyes, can we um have an explanation as to the types this type of policy in regard to all uh boards? >> Sure. Uh would you like me? We we actually have our one of our attorneys here. >> Yeah, >> Mr. Pearl. >> Good evening, board, Dr. Reyes, staff, and community. Um, I was asked to to look at the policy um
020in advance of this meeting, which I did. Not only did I look at this policy, but as Mr. Pong said uh and also Trustee Tomo, I compared this policy with other policies that other school districts have. And really what this one does is follows that language almost verbatim. Um the administrative regulations a little different but it part of what's important is it does bring the amounts and the regular sort of pdeium amounts in line with where other districts are at as far as meal reimbursement and what the state allows to occur. So it is up to date. It is consistent with what other districts do. Of course you're you're right. The board can wait if that's the prerogative. Um but really if you look at Gamut, which is CSBA's arm of of um providing sample
021board policies and administrative regulations to district members, it is it's practically identical. It's very consistent with what's in there. I didn't see anything that raised a red flag as far as being an outlier um for this district compared to other districts. And obviously, it's for the board to decide. Um but again it's very consistent with what's out there. >> May I >> I think uh your initial question uh President Ugarte uh and um Mr. Pong's response that it existed before it was just in the different department. That gives me a little more of um more comfort and knowing and I don't see anything that screams of uh of having to wait. But other than a very important aspect is that the public deserves an opportunity. That's why we call it a first and second reading.
022I don't see any harm in waiting for the second one, especially if no concerns were brought up. There shouldn't be any before. >> Quick uh just a quick question was how much was the policy changed from the first from last month when it was posted and available and still online with those because we even though we withdrew it. Was there very much change from last month? >> No, there wasn't. >> I can tell you where there was change. page 204 >> in the policy. >> Yes, sir. Uh it was not on the uh version of uh August third 13. It's now says meal cost shall which is not a bad thing. Meal costs shall be reimbursed based on documented actual expenses itemized receipts that are not more than the maximum amounts for a meals set
023forth in the established PED allowance. It's not a bad thing. It's a good thing. But my point being that they are some changes, >> but I believe that's the only one. >> And and the other one says on the AR, the 3350 uh page 305, number five on the bottom, it's now inserted that it says that such use shall have prior authorization by the superintendent or his or her design. It's not a bad thing, but what I'm saying is that there are some changes. ARS we don't approve. So those are those are >> Well, it was changed anyway. >> No, just letting us know. Thank you. I'm just um I'm gonna move to approve. >> Second. >> Recording secretary, please call the vote. >> Ramirez Dominguez. >> Nay. >> Tolston. >> I. >> Dominguez. >>
024Nay. Only for that one reason that I explained. >> I motion. Motion carries 32. Thank you. Um Mr. April. Uh the first and second reading possible revision to proposed revisions to board policy 3400 business and non-instructional operations management of district assets accounts. Mr. Pong. >> Thank you again. We have for your initial review and potential approval um the policy um 3400 and this is an existing board policy. Uh we are just requesting um a change in the capitalization threshold uh from 5,000 up to $50,000. And we're also adding some new um requirements that have come into come into our closing process um which are the Gazsby 87 and Gazsby 96 for uh leases and subscriptionbased information technology agreements. So those are our software contracts. Those are new since um these were this policy was updated.
025So the $50,000 would give us um the flexibility to um of our capitalization threshold. The capitalization threshold um dictates what we have to depreciate on our books. And so, um, we propose increasing that because there's so many items now that are over $5,000 that it's a lot of, um, tracking to have to depreciate all those items. But we still have our inventory process where they're still part of our inventory. So, when we, um, purchase an item, it gets added to the inventory and then when we dispose of it, it also gets removed from our inventory. So, we still know what assets the district has. and Trusty Tamayo and policy. Can you explain um what we talked about with Mr. Pong with regard to this because we did have questions. >> Right. We questioned the the
026idea of of the increase from 5,000 to 50,000 and Mr. Pong um explained to us that because of the new uh way the accounting system with gasp um is that we have flexibility on how we can uh depreciate items. And when we look at what we're purchasing in some of the contracts, for example, uh the contract with copers, right, that we have so many copers in the district that that contract would be more than $50,000. So we would have to depreciate that. Um and so we are focusing on the bigger items. Uh but we still have inventory of everything. And that's why uh we were okay because initially we thought that we were just taking it out of inventory and we didn't want to inventory anything uh over $55,000. But then Mr. Pong explained, yes,
027it's still in inventory. We still have an accounting of that, but for reporting purposes as it allows from Gatsby, we can go up to $50,000 for for the appreciation. And it's a an efficiency, right? I mean, it's a lot. It's just makes it so that we're not at the stoppage every time it goes over the F. Gotcha. Okay. >> Um, any other board questions or comments? >> I I do I agree with you, Trusty Tamio. That was one of my alerts here. Uh why it wasn't listed on the capital assets. My concern would be that we have so many items, so much inventory that is 5,000 or under. And how do we track that? I mean, inventory is going to be once a year. >> So, we also um our technology department has um device
028management systems. So, all of the um tablets and computers um and laptops, they're all part of a device management system. So, we can track um devices that way also, which are a lot of those between $500 and like $1,500 items. I just don't understand why if it was important enough to include it before, why it now is not that important. So, that's one of my notes for that. And another question, um Dr. is is it correct to assume that CVESD did not have an AR or BP to address assets accounts prior to this? >> That that is incorrect. We did have it. >> So it was on that previous where we captured the 5,000 items. >> Correct. >> And so now what we're doing is splitting up that we did like a draw the line.
029It's an update on the amount for the for for the capitalization which is how we are going to be monitoring the depreciation of the items. So, so we're we're bumping the amount of items to be depreciated. However, >> what we were discussing what the the committee discusses that the actual inventory remains the same. So, we're keeping the inventory asset inventory remains. It's just how we >> it doesn't depreciate. >> So there are two different things that for accounting purposes >> is a depreciation process. For accounting purposes for asset management it's inventory control. >> And is this something we're doing here locally or is it because of the what is it software or application we're using now that we're changing the dollar amount? What's driving it? Can can can you uh share the the driving? >>
030Right. This was also a recommendation from our auditor um because districts um are in the process right now of updating this policy because it is old an old policy. I mean this was >> that's where we should have started recommendation from the auditor could have saved you some agony. >> All the info Mr. Okay. So, um also in that uh policy there's a section uh there um and there's nothing under let's see here fiscal impact funding source. >> There is no fiscal impact. It's just um >> it's accounting accounting. >> Okay. So, we should have had like none underneath. >> Okay. And under page one of three, internal controls, fraud prevention, that first page, there's nothing under that or even like not apply or none or something. So I could have um page two could
031have inserted a page break and we'll do that when we post it online but that's supposed to continue on page two. So it's this part >> I thought it comes under business non-instruction non-instructional operations. >> So this is the header of the board policy right? >> Yeah those first two lines of that >> first two lines the header but this is the continuation of this heading. >> All right I appreciate that. I am I do pay attention to minutia. Well, thank you. >> Move to approve 14B. >> Second. >> Recording. Secretary, please call the vote. >> Ramirez Dominguez. >> I. >> Tolston. >> I. >> Dominguez. Cvantes. >> Hi. >> Tamayo. >> Hi. >> Ug. >> I. Motion carries. 50-0. >> Item 14 C. The first and second reading possible adoption of board policy 3314.3
032business and non-instructional operations district credit cards. Mr. Pong. Thank you. Um for this board policy, um it is an addition a new a new board policy and this was from the recommendation as we've been working with the county office of ed on our purchasing procedures. Um this is uh a additional subsection to 3314 which is payments of goods and services. So this is providing us um an additional way to per uh purchase goods and services that uh with vendors that do not take purchase orders through our purchase order system. So we really use our district credit cards for um a lot of our travel registrations, things like that because those vendors don't take credit cards. Oh, sorry, don't take purchase orders um as forms of payment. what type give us some examples of how this
033credit card would be used. Mhm. So again, um for flights, for travel, um hotel arrangements, the registration, um if there's uh we've had some emergency cases where um like let's say a school is going on a field trip and for some reason the the place didn't want to let them in um even though we had a purchase order, they wouldn't let them in without either a deposit or a payment at that time. So the principles have used their credit cards in those cases. >> Those are good examples. >> And just so you know, uh, trustees, we've had the credit cards for a long time. >> We just didn't have the procedures. >> Yeah. >> Right. Correct. >> So, uh, on page one of two, uh, it would be one, two, third, third paragraph, maybe the
034third line there under procedures for proper supervision and use of credit cards. I would have liked to have I don't know if there would be like an AR that goes with it that shows what those processes would be. I think this is excellent that we need to have this, but it'd be also good to see what those parameters are, what the expectation is if it's going to be over X dollars or or I think there needs to be more to it. That would be my only reservation, not having those items identified. >> Could you share M? >> Yes. So, um, each card does have a limit either on a transaction or, um, the card overall. Um, and we do have a manual that we can include in an update if you want additional. >> I'd
035like to see it before I would approve it. I would like to see a little bit more information on that, but I think this is excellent. >> Move to approve. >> Oh, I had a question before you. Let me come. Oh, can I qu So you mentioned that this credit card is having used >> correct? >> Um is this again how is us having this going to help us? Um and I think I guess it goes along with what um trustee Dominguez Cvantes was saying like how what are the guidelines like what is what is a limit? Like you said there are limits but can you tell me like an example like what's the limit for a school transaction? What's the limit? you know, we want to make sure that again fiscal responsibility that we're
036making sure that these are used and I understand the need. Um, and again, I I do believe it's a good idea and I love that we need to have a frame of reference. >> And also, Mr. Wong, in addition to the answer for trustee Ramirez Dominguez, could you add also um the reconciliation process that needs to take place? Sorry, just give me one quick minute. Um, >> thank you. >> Trying to look at what some examples of the limit are. >> I have a question. How many card holders do we have about? So each principal has one and all the directors at the district office >> and I'm sure they go through extensive training on obviously the rules and regulations and I say that because I'm I have a card myself for my other job.
037So >> yes, >> so they know their limits and their reconciliations and everything to go through. >> So that's part of the procedure process that we've been going through updating. And so for our principles, for example, they have a single limit purchase of $1,500 and a limit of $5,000. Um, and again, it's really only used for travels or emergency purposes at the school site level because we do push um our purchase order system as much as we can. Um and then for um the reconciliation process, uh the principal works with their secretary on um submitting all the itemized receipts and then it gets um sent over to business services and I actually do approve or review all the transactions um along with our fiscal services director and our accounts payable technician and then from there
038the county office also So audits the transactions. >> So could you also share that what what if uh while reviewing the reconciliation >> there is an uh expenditure that is not um not approved >> what would happen? >> So that's when we would request from the employee to um pay back um the expense >> and there's repercussions if it's done >> an unallowed expenditure, >> right? And there there's repercussions if there's unauthorized transactions >> if it becomes a pattern. Yeah. >> If >> and for when they do the reconciliation, is that counted as like the the school's like allotted amount of money? Like is is that subtracted from that or >> Right. They they add what account number each charge is going to? >> Okay. >> Yeah. It's not it's not the district budget. It's
039the site. >> Yeah. >> I made a motion. >> Second. >> I was >> recording secretary, please call the vote. >> Dominguez. >> Hi. >> Tolston. >> Hi. >> Dominguez. >> I with >> that we're going to get that information. >> Yes. Uh and we'll work on the on the menu. >> Okay. I >> Tamayo >> I motion carries 5. Okay. Moving along back to the agenda, communications to the board of education. Chula Vista Educators, Miss Rosie Martinez. Good evening. Um, it's hard to believe that we only have one week left for this quarter. Um, it's now time for parent teacher conferences, a time to come together and learn more about the students as individuals and establish common goals for the remainder of the school year. I know that tonight you're going to hear a
040presentation on a plan for family engagement. I'm very excited to hear the presentation and want to acknowledge and praise Jovanna Castro for the amazing work that she does. She not only does an outstanding job in communications department, but has been instrumental in our work with families and creating opportunities for parents to be more actively involved with the district. We must continue to find ways for families and staff to collaborate on our joint efforts to support our students. Two weeks ago, CBESD and CBE participated in our first annual South County Community School Summit. We had 138 participants from all five districts in the South Bay. This included principles, site coordinators, superintendent, district and city leaders as well as school board trustees. I want to thank Dr. Reyes and President Ugarte, CVSD principles and coordinators who took
041the time out of their busy schedule to connect in this important work to support our families and students. The community schools pillars include integrated student supports, expanded learning opportunities, family and community engagement, and collaborative leadership. CBE has been very active and dedicated in this work because we strongly believe that this is the key to student success. I appreciate the district recog creating ways for families to become more involved. But we need to go beyond just checking off a box and getting superficial input into creating true partnerships through shared leadership in which our families and staff are creating a two-way and honest two-way communication in which we are making joint decisions and and not only top down. As the board will have to make tough decisions in the next ne in the near future about our
042budget, I urge you to find more ways to provide input from all partners in how to prioritize the district's spending. I have previously suggested going beyond the usual survey that simply creates a long laundry list of wants and needs and actually get input into how to prioritize them. I was happy to see that done once at the budget advisory committee. The problem is we only have about 3 to five people show up to these meetings. Um we have to do that on a larger scale and again I applaud the efforts seen from the district in finding more meaningful ways for that engagement. It is great to have parent university workshops, LCAP informational meetings and coffee with the principal as well as DAC DAC but an important component is missing from all these and that is
043teachers. CVE would love to work with this district to find ways to incorporate our teachers more into these spaces with our families. Beyond wanting academic success for all students, we share in the concern around safety and the well-being and the mental health of all our students and staff. We applaud the district for putting resources in place and continuing to reach out for more partnerships and support. I was very excited to participate in the shared visioning meeting last week with the county child, family, and well-being team to help bring uh more supports to community schools. Lastly, I want to thank Trusty Tolston for taking the time to come with me to visit Huades Lincoln and Finny. Um, also, Trusty Tamayo Nugarte for your willingness to do more site visits with me. I look forward to doing
044that with all of you. Uh, I appreciate your support in ensuring that we're providing food to students who may be hungry in our classrooms. I look forward to um continuing to work and expect everyone to have a wonderful fun fall break. Thank you. >> Thank you. Administrators Association Chula Vista, Miss Teresa Corona. >> Good evening. Uh, President Ugarte, trustees, uh, superintendent Dr. Reyes, it is truly remarkable to realize that we are already nearing the end of quarter 1. The pace of the school year is a clear reminder of just how much happens in our schools every single day and how much our members do to ensure that students feel safe and supported and challenged to grow and that school communities are positive places to learn. On behalf of AACV, I want to thank you for
045considering the adoption of the resolution tonight proclaiming October 12th through 18th as week of the school administrator in our district. This recognition is meaningful because it shines a light on the many capacities in which our members serve each day. Yes, we are instructional leaders guiding teaching, learning, and continuous improvement. But we can also be found putting band-aids on skin knees, offering tissues and reins reassurance when tears fall, calming worried parents, and even spot cleaning the brand new white messy jersey after lunch when ketchup took the victory. Um, these small moments may seem ordinary, but together they capture the heart of what it means to lead a school. Our members work to do whatever it takes to ensure that our school communities are positive places to learn and grow. Uh this evening I also want to
046address the rigorous learning for all action plan which I always love when I'm addressing you that the graphic is right um behind you um with all the beautiful new um science and Spanish language arts photos um from instructional services. Um but particularly I want to hit the um the turquoise do domain on turnaround leadership. On August 29th, our members submitted their turnaround leadership action plans to district leadership. These plans represent an enormous investment of thought, reflection, and effort by site leaders. They really are not just compliance documents on paper. They are living ro road mapaps that are guiding us toward the practices that will drive student achievement. While their development required deep work, they are already yielding benefits bringing that clarity and focus and alignment that I've been before the board to uh address as
047a need. Uh it's also given focused work to the work that district leadership does with principles in um the different support models. One of the most powerful aspects of these telaps is the way they weave together the many strands of our work. They create through lines across professional development, staff meetings, teacher collaboration, professional reading, and even parent and family engagement. They ensure that uh what we do as leaders connects directly to what happens in classrooms and even uh with families at home. Um, at my own site, for example, our TAP goal intentionally included invol involving families in our goal uh through a very different and deep way than in in past years. Um, using our new parent ambassador through the district's parent ambassador program, we actually had one of the best turnouts at Coffee with
048the principal. Just recently we talked about our focus at school about joy uh in mathematics at home. We learned about all the games that you can make uh doing with dice and that came from that collaboration with our new parent ambassador and um bringing parents into the uh into the math goal. So that was really exciting because it brings the power of the TAP plan and it combines that power of the parent ambassador program as well. Um and really that's that strengthening that homeschool connection that everybody wants. Um anyway, as we look ahead to um the recognition of the week of the school administrator, I hope you will see it as really more than a proclamation. It's an opportunity to pause and honor the extraordinary extraordinary commitment of our members. The leaders who are not
049only managing schools but also shaping futures. our principles are working tirelessly to bring that graphic that's behind you that RLFA to life uh and to build those strong cultures of learning and to ensure that every child in our district has access to the education they deserve. Thank you. >> Thank you. >> Oral communications. The oral communication section provides the public with an opportunity to address the board on non-aggenda items. Persons wishing to be heard may attend in person and should complete a request to be heard card and submit it in person to the recording secretary before the start of the meeting. Speakers are requested to limit their remarks to three minutes and speak in a respectful and professional manner. The board shall limit the total time for public input on each topic to 20 minutes.
050With board consent, the president may increase or decrease the time allowed for public comments depending on the number of persons wishing to be heard. The board of trustees cannot legally take action or respond to matters not posted on the public agenda due to government code, but will refer the matter to the superintendent for review and report. Okay. And if I'm looking at my agenda items correctly, oral communications, we only have one speaker, Maryanne Saponara. Good evening. My name is Mariana Sapunara and I want to thank you for giving me the this opportunity, Dr. Reyes, board members and watch and guests. Um, I'm a retired principal from the Santa Cudro School District and a grant writer. And what has been brought to my attention because I'm a member of the Nion Avenue Crusaders, there's a safety
051issue dealing with Hillrest School. Okay. and uh a member myself August 8th of 2024. We met with the mayor, his staff, and a police official. We made some recommendations how the safety of children walking on Nion to Hellrest and the other schools in the area can be improved. Nothing was done. Uh my husband and I and other crusaders are very concerned about the lack of a school crossing guard patrol. Our son Ernesto was a crossing guard and he went on to the Coast Guard Academy and now he's re retired Coastg Guard officer. So it's very important and I was told and others were told well the children have no interest. Wow. In Santa Cro I set up the patrols there. The children love to be working with the police. There's a deeper issue here. Parents,
052from what I've been told, and have flipped off the kids and the adults helping them. So, no wonder they don't want to be patrol members. They feel traumatized. I'm recommending a book by Dr. Belle Vander Koke, The Body Keeps Score. Meaning trauma at this young age can go along with their emotional and social development and it lingers. The child might have a nightmare of the parent who flipped him and her off. This is wrong folks. Okay. And I am representing the crusaders and I would like to know Dr. Reyes what has been done to help. Has counseling been given to this school safety patrol? I would like to see the patrol patrol students back. Thank you. Thank you. >> And I'm amending just it was a Thank you. I was um the agenda item was
053marked wrong. So there are four more speakers. Um Rosemary Lowry. >> Hi. Um originally I came here tonight. I was um just expecting a listen. Um, but I'm here to speak because there was uh two um major acts of gun violence today and I think a lot of parents worry um about their their children in schools. So, I would like to ask the district if they could pri prioritize the project to um for the buzzing systems for the doors. I believe you guys had the bond some bond money allocated for that. Um I know you have a couple schools that are done, but from what I understand, you're going to be doing all 50 schools. So I would just like to ask if you could prioritize that with just the climate we have going on.
054Thank you. >> Thank you. [Applause] Noel Craraven. >> Good evening everyone. Um I just wanted to respond to a comment that um from the previous board meeting in regards to the meeting the meeting the board meetings running long and costing the district money. I a valuable stakeholder believe it is important for stakeholders to understand what is being approved and denied. Um I also believe it fosters transparency something that has been a huge issue. Um, I do propose a I do have a suggested solution is probably before approving or denying a motion, maybe it could be explained to the public and identify potential questions and have the answers. Um, it kind of prevents the back and forth between the board members. Um, and another issue is um about budget. Um, has the board considered reorganizing leadership
055roles and reducing administrative costs as alternatives to reducing programs that directly benefit students in addressing the budget deficit? If so, what specific changes are being explored or implemented? um specifically since the COO position or the senior director of facilities position um was a new position that was created last school year. Is it really necessary to have that position? Thank you. >> Thank you. >> Rachel Tehan. Good evening board members. My name is Rachel Tian. I'm a TK teacher at Wolf Canyon Elementary School. Wolf Canyon staff and families are losing confidence in our administration. This is the second year in a row we are raising the same concerns and nothing has changed. First, leadership. With nearly 10,000 students and three SDC classes, Wolf Canyon requires strong, steady leadership. Instead, we see repeated mistakes and no clear
056direction. Even with an added title for one of our admin this year, the real reality on the ground has not improved. Teachers and parents are asking who is really leading and when will things get better. Second, student behavior. Our gened classrooms are functioning like mild mod SDC classes and our mild mod SDC classrooms are functioning like mod severe. This is not sustainable. Extreme behaviors are disrupting entire grade levels, pulling staff from their duties, forcing office closures, and leading to multiple injuries. Students with significant needs require appropriate placement and support without sacrificing the safety and learning of everyone else. Third, class size and mainstreaming. We still have an unresolved grievance from last year, and now we are filing another one this year. Teachers are sitting at 31 students in fifth and sixth grade and mainstream students
057are being added without proper support they need. This is not equitable access to education. It overwhelms teachers, short changes students, and violates our contract for two years in a row now. Wolf Canyon cannot keep functioning like this. The lack of leadership, the escalation of behaviors, and the repeated violations of contract language are breaking trust. Teachers are losing faith, parents are losing trust, and students are paying the price. We don't need more promises. We don't need more coaching. We need leadership that takes charge, protects staff, honors the contract, and restores confidence in our school. Wolf Canyon deserves better. Our students deserve better and we are demanding better now. As we like to say at Wolf Canyon, make it a great day or not. The choice is yours. >> Thank you, Lisa Sallaya. [Applause] Good evening, Dr.
058Reyes, President Uarte, board members, and audience. My name is Lisa Sallaya and I'm here on behalf of the California Association for Bilingual Education, South County Chapter 65. I have been been a member and a volunteer of Cave for over 30 years. I retired two years ago. I was a bilingual teacher and EL dual immersion coordinator for South Bay Union School District. I served for 35 years and I'm here to ask for your help. Each year we hold a cab minute conference to raise funds for our thousand scholarships to provide one senior at each high school from the Sweetwater Union School District. We rely on participants to attend the conference and all proceeds go to the scholarship fund. Before the pandemic, we would have over 300 participants attend the mini conference, which provided the funds for
059the scholarships and a $50 scholarship to sixth grade recipients from the four elementary school districts. Chula Vista Elementary School District, National School District, Sanicedro School District, and South Bay Union School District. Chula Vista Elementary School District would always have the most participants attending. During and after the pandemic, we had participants intend, but we were only able to raise enough for high school students and not the elementary school students. Last year, we did have a rise in attendance from the other elementary school districts, Sweetwater Union High School Districts, and even San Diego State students, and we would like to reinstate the $50 scholarship to the elementary schools. But again, we need your help with attendance. Chula Vista Elementary School District has always been in the forefront in participating in this great event, and we are hoping
060that this year you send participants from all schools as well as donate possibly um interpreters and translators to help us during the sessions. Last year, we were impressed by the surrounding districts that sent teams of board members, principles, teachers, and parents, as well as two superintendents working together to ensure educational success for our students. We offer excellent sessions for parents, teachers, PAR educators, and administrators. Our theme this year is voices ever strong and powerful. All presenters volunteer their valuable time to share their expertise and provide professional development to all participants. The students in South County deserve a support. You see, I have lived in Chula Vista for 38 years. I grew up in National City and graduated from Sweetwater High School. Yes, Dr. Bran was the um advising um coordinator and while attending SDSU, we
061moved to Alcohon. But once I was hired as a teacher, I returned to South County because I'm passionate about our students here and they all deserve our support. My hope is that you will be able to attend alongside two of elementary school parents, par educators, teachers, principles, coordinators, and directors. Thank you for your time. And I was wondering if I could um approach with some flyers. >> Thank you. [Applause] Oral presentation and written reports. The district safety health update. Mr. Romero. >> Thank you, Superintendent Dr. Reyes, President Ugarte, governing board, and our community. It's my pleasure to present today our monthly safety update. We have a quick one uh this this month. Uh so I just want to make sure that uh we address this issue is brought uh to our attention uh about our
062CPR classes and what we're offering. The district right now is partnering with Rady's Children uh uh health and one of the uh projects that they have is a project called Project Adam. Uh Project Adam is a voluntary project. Um, and what we're going to be looking at doing is aligning this with our school safety plans. Uh, where we keep track of uh who on our school site uh is CPR uh certified and trained. Also, where we who is responsible for our um our our cardiac machines um and make sure that we have everything updated. Um and when we verify with Rady's Children Hospital, uh they present us as a project atom uh school. Uh so we're excited about bringing that project and we'll be sharing more with that uh with our principles. Uh raptor site
063uh visitor. Uh this is uh one of the most exciting things I have to share with you guys. Anyone who's been on our school site knows that the district prioritizes safety and we make sure that everyone signs into our system. Uh one of the things that is kind of labor intensive is when we have events where we have, you know, more than one parent on our school sites. uh this process. We've now updated our system and we are one of the first school districts in California to be rolling this out uh where you can go in and you can scan your phone uh to the QR codes listed here and you get a a scan QR code back uh if you are registered uh with uh Raptor system instead of going through the process where
064you have to take out your ID and and do this process you can actually go ahead and do it ahead of time. put in your license, put in your information, and when you visit the school sites, uh all that process will be streamlined. So, uh what you're able to do is now uh scan before you go to the school site, be able to check in and you'll be in the system. This also works especially for our board and other folks that are at more than one school site. Uh the system speaks to all of our school sites. So, that QR code that's generated back to you after you sign up, you just bring that QR code to any of your school sites you visit. you the click on the iPad button. One of the buttons
065is I'm pre-registered with uh Raptor. You click that button, a little screen pops up, you show your QR code, and you're able to print your badge and and go right in. So, we're hoping that it it uh secures a faster time for our parents and and community members that are visiting our school sites, yet providing the same level of safety that Raptor is known for. And that's it for this month. >> Questions? have no speakers. Any board questions or comments? >> I do. >> I'm glad it just the timing couldn't have been more perfect. The Raptor system, it implies or is that they we we have our driver's license in there so it can clear to see if there's a hit. Correct. >> Yes. >> Right. Okay. And of course, if there's a hit, no,
066you can't come in. Correct. >> Correct. Yes. >> Okay. And I did share with you, Dr. us uh the last couple of months about AB495 that um it's a little scary and um there's a um proposal out there and I don't see us going there but what are we going to do to protect our children that people can come in with a form and not even have to provide their their ID not even have to have uh the parents permission no uh notorized anything and that person can take your child. So I need us to be on the front end, not on the other end. And that's been traveling through the assembly and it got worse when it went from the the House to the Senate. And um I've been sharing that concern for the
067last few months. And so what's the point of raptor if anybody can come in and take your child? So I would like us our legal or some proactive way of us preparing ourselves. I know Dr. Reyes you shared with me how uh well most parents well most because apparently not all have uh that emergency card where you list okay who you contact. Well, if some parents are not providing that and if me walking in or anybody walking in trumps that and I can take that child, it defeats the purpose. And I'd like us to have some kind of policy here in our district that that won't occur. The intent was for different reasons. There was a different intent because there was concern that a child might not have a parent when they get home due
068to immigration issues. I get that, but that's not what can be used. We have to look at the the exceptions because all it takes is one child. >> And um I'd like us to get on the front end of that. I don't know how that fits in with our whole safety and you've worked so hard on Raptor and getting this and I can come in and just take any child. >> Dr. Reyes, I would I would just ask that we keep an eye on the bill and that we are not we consult with legal if this passes because I don't see the school district breaking the law. I so it's I'm not saying that it's going to pass. I'm just saying we stay at the forefront of it because if it becomes a law as
069a board we can't break the law. Well, as a board member and as an individual, I will break the law and I will not allow a child to go with anyone that is not listed on the emergency. I I I understand trustee Dominguez Servantes. I understand that. I don't know. We don't know the details and it's not completely through the legislation. So, and this isn't the point on the agenda. I get what you're saying for safety. I do I do >> so details. I do know the details and I ask everyone to look it up yourself. The intent might have started out as a good thing, but it's not where it's at. Please look at it. Anyone who's listening, look that up and make your voices heard. >> So So what uh what I can
070do, trustees, is uh we can look at the bill. I can start uh again we don't know if it's going to pass or not but just in case it does pass uh we need to know how it's going to be because once it passes then the question is well how will it when and how will it be implemented you know the the the details so I can have legal start start taking a look at it uh many times when bills passed and there's uh legal um challenges etc but we I can start having legal take a look at All right. >> Thank you. So, I asked about it a few months ago, so I'd just like someone in our department to keep an eye on these things. Thank you. >> I had a question over
071um the new application. Um will this QR be provided to all the parents so they're ready before they come in? >> Yes. So, we're going to review it with our principles at our upcoming operational meeting next week. uh we have uh all the what you saw in the presentation was a flyer. It's going to be in English and in Spanish. Um and then we'll provide that QR code and those updates to our principles and so in their regular messaging to the school sites, they'll be able to send it to the parents and they can do that even before they get to school and just speed up the process. >> Okay. And have we worked out any glitches on the system yet? Do we have we have people already enrolled? >> Uh yeah, I know one
072person enrolled that worked it out. Uh and so we did it uh at our front desk. Uh and it was pretty seamless. Actually, I should that gentleman back there, Amed, uh is really responsible for uh getting all this uh stuff going for me. He modeled it for me and and was able to log in and because I don't know if I could trust him sometimes. >> Um but he was able to log in and get in in about what 10 10 seconds maybe. So it's going to be a great system. >> Okay, any other questions? Okay. Item 9B, uh, presentation on the 2526 family engagement plan. Dr. Reyes. Hi. Good afternoon, trustees. So today we're I'm happy to to uh ask um Javana Castro, director of communications to present the plan that was created uh
073during the summer for this coming year and future years, but especially this coming year, the 2526 school year for parent engagement and um and how we're going to be not just bringing in more parents but collaborating with them to ensure that we have a true partnership. between the district, the sites and our parents. And so with that, I give you Miss Gastrom. >> Thank you, Dr. Reyes. Good evening, superintendent, board of education, and executive cabinet. I would like to also call up with me this evening uh one of our parent ambassadors, Christina Hera, and one of our principles, uh Dr. Canales of Los Altos Elementary School. uh they will be presenting with me tonight and I also have our communication supervisor Missella Gautter that is here uh with me as well to support. So thank
074you so much. So tonight you will hear a presentation on how the Chula Vista Elementary School District is enhancing family engagement through our 2526 family engagement plan. Last year, CBESD made a collaborative effort to strengthen family engagement through a variety of initiatives guided by goal five of the ALCAP. From CBESD University workshops to the creation of the learning series, the district's goal was to build bridges between the district, schools, and families. While we made progress, our results showed there was room for growth. As part of this effort, the district launched CVESD University last school year, which included 13 workshops. While the topics range from neurodeiversity to safety, the average attendance was just 13 participants. The most attended workshop, Neurodeiversity by Brain Balance of San Diego, drew 27 attendees, while conversations that count, a safety focused
075session, had only three parents. As CBESD is the largest TK through sixth grade school district in California with thousands of families, the turnout for these workshops was less than 1% of our family population. In addition, seven LCAP informational sessions were held to invite families to the conversations about district priorities and funding. Yet four sessions had zero attendees, one had just one, one was cancelled because of the border to fire, and one session saw seven participants. Attendance at these workshops served as an early indicator that the district needs to rethink how we engage our families. On a positive note, while overall participation was modest given the size of our district, two parent guardians were recognized as parent scholars for attending eight or more sessions last school year. It's also important to note that many attendees were
076repeat participants, demonstrating a strong commitment to staying engaged throughout the workshop series. Last year, the district also launched the CBESD learning series, a toolkit of workshops designed for school sites to schedule for families at their school. The workshops offered were building effective school and home partnerships, navigating parent teacher conferences for success, effect fostering effective learning environments at home, the essential impact of school committees, and setting your child up for success. preparing for school assessments. A total of six workshops were presented across four school sites last year. Despite the relevance of these themes, the demand for these presentations from schools was low and did not align with the needs of our schools or our families. In addition to these initiatives, the district also also launched our or hosted our annual community expo at the beginning of
077last year where hundreds of families participated to kick off the new school year. We also launched our first ever station experiences parent field trip where we had 47 parent guardians visit our health station to experience hands-on learning opportunities provided to students. Parents of third and fourth graders were nominated by their principles to participate. In one of the following slides, you will hear a testimonial from one of our parents who participated last year with us. Although there were strides towards increasing the homeschool connection, CBESD's outcomes for family engagement initiatives did not meet the district's goal. And we saw a need to shift our focus to the school level while also providing opportunities at the district level to inform our planning for the 2526 school year. CVESD turned to two key sources of insight. We looked at
078the data from the ALCAP survey where our educational partners emphasized the importance of family engagement programs, district communications and school community building. And we also looked at our successes which included the community expo, our partnership with Brain Balance of San Diego and the Station Experiences parent field trip. Through this data and insight, the office of communications created the 2526 family engagement plan. Goal one is to increase parent guardian leadership opportunities. Goal two is to enhance two-way communications with families and goal three is to empower our principles to increase participation at the school site level. For goal one, our strategy is to enhance family engagement efforts through district-wide events and workshops. Our first action for goal one is to organize two annual community events for families, including the community expo and station experiences parent field trip
079to provide information, resources, and interactive learning experiences for our families, students, and our staff. The office of communications ex is excited to report that the community expo was a huge success that took place on July 26 to kick off the new school year. We had hundreds of families attend where there were free district and community resources, free food, and interactive activities for students. We are also excited to start planning in the coming months for the station experiences parent field trip as that was one of our most successful initiatives last year. I'm now going to play a short testimonial from our parent spokesperson, Miss Henna, um about her experience at the station experience parent field trip last year. Um Okay. Uh now for action two um which is we will have our testimonial from our uh
080parent ambassador shortly or wait a moment. Do you want to share your experience live? I know you mentioned it. Oh, the field trip experience. >> Yes, the field trip experience. >> I don't have those notes in front of me, but yeah. Okay, so good evening. My name is Christina Henna. I did the station experience field trip last year and um I loved it. I love to learn and so I thought, field trip, yeah, day off. Um and really it was enlightening. I had no idea what um the Ryasc um component of those field trips was. And talking to all the other parents on that field trip, they were like, "Oh, I knew my son and daughter were doing all these field trips. I had no idea." It tied into that element of kind of building
081um a bridge between what their personalities tend to do or things that they like to learn and how that can start the stepping stones towards a career path. So kind of that career pathway initiative going to those field trips was that was very cool because also it's just a really fun field trip. I re I am a graduate of Cook Elementary. We were a distinguished school back then and now I'm a distinguished school at Sunnyside now. But I remember going to the training center and that was the field trip we did for the station experience. And so it was very cool to kind of see um see it as an adult but also see I think a little bit more depth to it. So >> thank you so much. Here I am. >> Thank you,
082Miss Herenna. Now for action two, which is to partner with external organizations to deliver a series of five quarterly workshops at the district level focusing on topics that address the academic and socio emotional needs of students and families. This year we have partnered with Brain Balance of San Diego to host a series of workshops at the district office at various times to encourage participation. Child care and interpretation services are available for all families. We held our first workshop executive functioning on August 21st where we had 29 attendees, the highest attendance since we started the initiative. Our next workshop is scheduled for Thursday, October 30th at the district office, and we look forward to seeing more and more families attend. Action three focuses on expanding access to translation and interpretation services to ensure all families can
083participate and engage equitably. To support this goal, we recently added an additional interpreter translator to our team. We now have three dedicated professionals providing translation and interpretation services throughout our district and 50 school sites. Action 4 is focused on establishing a parent ambassador program. Applications for cohort 1 opened on June 6th and closed on July 25th at 5:00 pm. The opportunity was promoted through all district communication channels, including social media, the website, newsletters, emails, and through school site principles. One parent or guardian was selected from each school site in collaboration with the school principal. I'm excited to share that we have a parent ambassador for every single school within our district non-charter and we also have a few parent ambassadors representing our charter schools as well. Parent ambass parent ambassadors held their first meeting on
084August 7th at the district office. During the session, they learned about their roles and responsibilities as parent ambassadors, heard a presentation from Assistant Superintendent Jessica Morales on rigorous learning for all, and engaged with various district departments to gain a deeper understanding of the services and supports that we provide for our families and our students. So, you might ask, what do parent ambassadors do? Parent ambassadors attend quarterly meetings at the district office, promote district programs and initiatives at their child's school through outreach with other families, collaborate with district leadership and other parent leaders, and identify and work on a goal to increase family engagement at their child's school in partnership with their school principal. The Office of Communications remains committed to supporting our parent ambassadors between meetings by staying connected through a group chat and sharing
085ongoing resources and tools in their parent ambassador one drive. I'd now like to uh invite up one of our parent ambassadors, Miss Hera from Sunnyside Elementary to share her experience with us as a parent ambassador. >> Good evening again. Um my name is Christina Henna. I am the parent ambassador for Sunnyside Elementary. Um, first I just want to say I am grateful that this role gives me the opportunity to work with district leaders, the principal and families of Sunnyside to determine where our school could benefit from more family participation and how I can encourage or inspire that to happen. Our first parent ambassador meeting was incredibly enlightening. We were asked to create a specific, measurable, achievable, relevant, and timebound goal or smart goal um to increase parent engagement at our school sites. It was really
086great to collaborate with other parents um and work on our individual goals. This meeting also provided a wealth of information regarding programs and resources our district offers. Um I was blown away by the presentation for about rigorous learning for all our district 5-year academic plan. Um it was amazing. not only to see the objectives and the priority actions, but also to hear about how it evolves based on updated student performance and data. Um, I think a lot of parents are like, "Oh, I've heard of it, but I hadn't really seen or anything." So, it was very nice to get all that information. Um, after the meeting, I worked with my parent or I'm sorry, I worked with my principal, Miss Alan Civia, on my goal. After reviewing parent attendance at certain meetings, it led me
087to create my goal, which is to increase parent attendance at the principal's quarterly ELAC meeting by five parents by the end of this calendar year and an additional five by the end of the school year. I'm working on this goal by connecting with other parents to learn about what would incentivize them to attend meetings or other school events. parents have shown appreciation for the information I have been able to share so far and I hope that will be reflected in achieving my goal this year. Thank you. Thank you so much, Miss Hera. Finally, as part of goal one, the office of communications created a family engagement resource guide in English and Spanish that has been shared with school sites and added to our enhanced family engagement page on our website. Our second goal is to
088increase two-way communications with families. This year, we've made significant upgrades, including new district and school websites, a streamlined mass messaging system, and the launch of the new CVESD mobile app, a one-stop hub for all school and district communications. These new tools ensure families receive timely, relevant, and accessible information about their child's education. This school year is a transition year and we are excited to see the enhanced communications districtwide once the tools are fully adopted and implemented by all of our schools. Our third goal is to empower principles to increase participation within their school community. To support goal three, the office of communications created and distributed a family engagement resource guide for principles, which includes a menu of free and paid workshop providers where they can schedule workshops based on their community needs. Workshop options include
089partners such as brain balance of San Diego, the San Diego District Attorney's Office, Positive Parenting Program from County of San Diego, and much more. Information on the workshops, including costs and contact contact details, is compiled in one central location for principles to easily access and schedule based on the needs of their community. The family engagement resource guide for principles also includes all CVSD University workshop information along with additional resources for families. The Office of Communication remains committed to expanding these resources and is actively seeking partnerships with other organizations to bring additional workshops and services to our community. For action two, we have put together a toolkit of presentations that are ready for principles to use during their coffee with the principal, school Skype committees, and other initiatives. Presentations provided in the toolkit include creating effective
090learning environments at home, family engagement, parent teacher conferences, preparing for testing, and rigorous learning for all. We will also continue to expand on this toolkit throughout the school year. Finally, for action three, as you heard earlier, through the parent ambassador program, parent ambassadors are working with their school site principles to create a goal to increase family engagement at their school site. Parent ambassadors will be working on their goal throughout the school year and have already started to implement their strategies to increase family engagement. I'd now like to invite one of our principles, Dr. Danales of Los Altos Elementary School to share how Los Altos is increasing participation at her school through the parent ambassador program and resources provided. Good evening. I'm so excited to share the progress we've made at Los Altos in strengthening family
091engagement through our parent ambassador program. From the very first parent ambassador meeting, our parent came back very energized and eager to share what she had learned. She spoke passionately about the rigorous learning for all plan and immediately began thinking about how to set a meaningful family engagement goal for our school. Together, we landed on a goal to double the number of families who attend our parent academic nights. What has been truly inspiring is the creativity and the ownership of our parent ambassadors um as this has brought our work together. She has suggested ideas such as recruiting a parent representative from each classroom so that she can connect directly with them to help promote our events. Um she also thought of creating an incentive program where families earn a gold ticket to move to the front
092of the line for students student performances, award assemblies, and festivals. Um, she also thought about launching transformation Tuesdays where we share fun facts about the impact of academics on student lives that connect to upcoming parent events and educate families on the importance of education. We're currently planning our parent math night and one of her initiatives is to have students create a promotional video inviting their families to attend. This collaboration is not only engaging parents but also empowering our students to take part in encouraging family involvement. I'm incredibly excited about the momentum momentum that we have with the parent ambassador program and it's already transforming the way that we connect with our families and I truly am looking forward to continue the partnership to deepen our our school community's engagement and student learning. So, thank you
093so much for your support um in supporting our students and our families and our parent ambassador program. Thank you so much, Dr. Canales. In conclusion, family engagement at the Chula Vista Elementary School District is a shared effort across the district and across our 50 schools. Beyond the work that the office of communications is doing, families are also invited to participate in district advisory committees such as DAC, budget advisory or wellness. Parent and guardians can also participate in school-based groups like DAC, PTA, PTO, PTG, school safety committees, and family volunteers. We also have community schools, early childhood education programs such as CHIMS and the school readiness program and special education committees. As you've heard tonight, the Chula Vista Elementary School District is committed to strengthening family engagement across the district in the 2526 school year and
094beyond. The Office of Communications looks forward to partnering with families and schools to expand opportunities and foster meaningful connections. Thank you for your continued support of this work. >> Thank you. [Applause] We have no speakers on this item. Board questions or comments? >> Yes. First of all, thank you for your presentation and for all parents and our principal that are here. Um, and thank you to our interpreters and translators. I know that they do an amazing work. Um, so I have a question. So you mentioned and I was a witness that some of in last year's workshops were lowly attended. Um I was one of I was the one in in one of the workshops. So um I understand that. I just want to know do we have the numbers of how many people attended
095at the schools? >> So I do not have those numbers. Um, we did the we did have workshops at the school site level and I have the sign-in sheets and can provide that in a board update. >> Okay. Yeah, that would be great because that will give us an a picture of, you know, where we're starting from and what we can do. Um, I also attended the parent workshop that we had from brain balance and it was really interactive and fun. um just that at the end they were like oh just sign up for the resources and I don't know if you sign up for the resources or we have seen the email that they send because they send an email with some resources and then they offer like more things like you can pay
096for this, you can pay for that. So um as a parent I never want to feel like I need to pay for something to get more resources. So maybe just let's look at that email and see if there's anything we can talk to Brain Balance about because again I don't want any parent to feel like I'm I don't have the money to pay for this. You know, we want the parents to feel like we're here to empower you. >> Um and for the experiences for the parent field trip this year, um are we doing more than one this year? >> So we are doing one field trip, but we are visiting two stations. >> Oh, okay. So it will be for our fifth grade uh families. We are working with our innovation department to identify
097a date. Um but that will be later in the school year in either quarter 3 or quarter 4. >> Okay. And are we doing one parent per school or is it open? >> It it will be one parent per school. Um unfortunately we have limited capacity due to the uh station experiences. Our students are there when we are visiting. So parents can see our students in action learning. Uh so we can only hold so many parents. Um and it will be one parent per school site. >> Okay. Um is it the parent ambassador parents or would it be open to other parents? >> It will be open to other parents. So I will work in collaboration with our school site principles to identify a parent to participate this year. >> Okay. Um, sorry. Uh, yes.
098Oh, I really really like the golden ticket idea. I think that was amazing. I was like, "Wow, that's awesome." Um, just just can we have like all those great ideas together? And I'm sure that in your quarter meetings, I don't know if there there you guys will be able to just get to when you get these parents together and say like what are the best ideas and bring them forward because again we want to make sure that we're empowering as many parents as we can. Um and I think that's it. Thank you. Um a few comments like you do an amazing job. I've said it before. Um and I even tell Dr. sometimes that it's like communication's overkill cuz I get it on Instagram, Facebook, email. Um, and then I get it from the school
099again. And I mean, I'm not complaining cuz that's how it's supposed to be. So, it's just it's amazing how much you do and everybody that is working as parent ambassadors now. And I understand what Trusty Ramirez is saying that even personally sometimes it's easier to get to the school, right, as a parent. So, it would be great to maybe see some of these and I think you mentioned it, see how we can gauge some of these uh classes or workshops that are offered here at different school sites. Um, but other than that, again, you guys are all doing an amazing job, Miss Hina, with the Ryasc I I visited one of the stations and I had the same sentiment like just seeing how the kids are geared like career orientation to see where your child
100might be heading and what their interests are. That was completely eye opening for me. So it's I'm so glad that parents are getting exposed to that because there's so many things that we might not see many times as parents and the kids are not going to share that much, right? How it's fine. We did great. Okay. So now us getting those communications it like and seeing it is is great. And that golden ticket um I need I need to talk to you guys about that. Like one suggestion I was like parking weekly parking. Hey man, I thought you were going to say park like golden ticket to be like get ahead of the traffic line or something. So, just a suggestion as a parent, but yeah, great job. Thank you. >> I have some a
101couple of comments, too. >> I I heard great stuff about the uh brain balance one. U different parents share different information. Um and how much did that cost us >> for our workshop series? It was approximately $1,200 in total, but I can provide the total cost in a board update. Um, >> is that for one? >> No, for the the total series for all for all workshops, it was approximately $1,200. >> Okay, that's good. And um the idea of uh the ambassador I think I don't know but your ambassadors will know best if they had like a team of a couple of ambassadors there that they could work as a team there. Why did we limit it to one ambassador per school? Remind me. We limited to one parent ambassador uh at each school site
102this year in order to really work with our parent ambassadors and building their capacity and leadership. If we opened it up to multiple parents per school site, um it would take away from the work that they're individually doing. But next school year, we will continue to expand on the program with cohort 2 with new parent ambassadors. and our parent ambassadors that are part of the program now will become senior parent ambassadors because we want to continue to engage them and build a network of parents um to enhance and increase our family engagement so that they will continue to to stay involved. So yes, this school year there is only one parent ambassador, but in five years there will be five parent ambassadors for each school site and we will continue to add on to our
103parent ambassadors every school year. So, does that mean you didn't allow any fifth or sixth grade parents? Because >> we have parents from every >> Because your point being if you're trying to increase it, >> then how can they increase it if they're gone? >> So, parent ambassador applications are open districtwide. >> No, what I'm saying is you're building capacity and you wanted to focus on each one of the parents so they could grow it, but they're going to grow it amazingly and leave because their kid is leaving. So, I'm just wondering that's why one of the reasons why maybe that might be something you can consider to to grow and uh the field trips is maybe we can make multiple field trips to let the other parents know what a great job the innovation
104stations are doing and what their kids are seeing. So, grow the enthusiasm. That that's good. And as far as data, do we not have data yet as far as engagement, parent engagement or growth? Do we have a base? >> We have data from our LCAP survey. We also have data from handover and uh we sent out a communication survey at the beginning of this year and last year as well. So we have data from that. In addition, we have attendance data. So, we have uh all of the sign-in sheets for our workshops where we're track tracking how many parents and community members attend >> and I think what we've heard again and I've brought this up a few months ago and so yes, uh glad that trustee Jessica's also called it out that um having
105these workshops or these meetings out where the parents are >> because it might be easier for them to just walk over or just drive over a short block uh to help. What's your thought on that? >> What are you looking at? >> As part of our family engagement uh guide and our goal this year is um empowering our principles to increase family engagement at their school site. And we provided a family engagement resource guide to all principles that have workshops available um either at a cost or free that they can schedule based on their community needs. So, for example, this week I worked with Haden Camp Elementary School. They're interested in having an executive functioning presentation by brain balance at their school site. So, I'm helping to facilitate that. But every school site is different
106as far as their needs and their wants. And so, having those opportunities and that menu of services and supports for our principles that they can utilize and schedule uh is our main priority and we will continue to enhance that uh support and resource for our principles. So that means the principal has to do the work. >> The pr the principal would need to schedule the workshop based on their community needs >> and um the the the like for instance the brain balance would because it would be great from the feedback we've gotten. People really liked the you know parents really enjoyed that. um does that come out of their school site? Where where do they pay that from? Or is the district paying for it if they do it at each school? >> I would
107um that I would deter that question to Mark Pong. So, so like any other uh either uh lunch activity or assembly or uh workshop that the school sites have, the ones that are free, they're free, but if there's a cost and for so for example to tonight, you're going to be uh um voting on several activities, lunch activities like the BMX, etc. that are come to come at a cost for the site and it's out of sight funds. So this this would be the same thing. >> So we're going to dangle carrot in front of them and say but you have to pay for it. >> Uh again this is no different than any other activity. So for example the the the parent engagement uh >> but parent but isn't parent engagement supposed to it's
108part of our LCAP. So it shouldn't >> I don't I don't I don't see how that can >> so so let me yeah let let me let me back up a little bit. So the work of of the department is to create like in this particular case a many of services uh the many of services and opportunities the many of services has the in this what she's explaining a list of different types of workshops uh some are come at no cost some come at a reasonable cost and so the same way that we approve that you approve uh different vendors There's some free for example where the San Diego uh the space museum that they have free trips to the space museum. Uh others come at a cost. It's up to the principal. The principal
109is the ambassador of their school. So the principal based on the needs uh of that particular school they say you know what our school would benefit from having this activity. Our school would benefit from having this type of workshop and based on that they would look into the menu of services, select one that has been created by the department, select one, arrange the time and date that is best for that particular site and then uh you know if it comes at no cost and it's no cost. If it comes at a at a at a cost then they they would pay for it. So it is that is a process that school sites have when uh engaging activities from the outside. I just I get had a different vision of uh Miss Jovana being able
110to clone herself and going to the different schools and be out there and help assisting the teachers and assisting the principles and kicking it off versus no disrespect versus handing it off to them in a way that they're not quite um I mean look look at this principal. She's on her laptop working. Okay. So, they don't stop, Rosie, the teachers. And that's just like we're giving them yet another assignment. >> And just so you know, um, for the board to a reminder for the board that every principal, you know, they have title one funds and title one funds, part of the title one funds that they manage and that's part of their job to manage their their funds. Title one funds, part of that is parent engagement. So they the >> I understand I just
111had envisioned >> I I am very involved within the community and I'm at school sites almost every single day and working with principles and parents and community members in order to share out all the great information that we're doing and the resources and services. So you will see me at school sites and I know a lot of our our principles and staff and students see me as well. But I am working very closely at the school level to ensure that the information and the services that we have are getting out to all of our parents. >> All right. I'm very excited about seeing it grow which the which is driving my questions. >> Go for it. All right. I want to start off by thanking you because I seen two other people in leading the
112uh parent engagement um position and this is the first time I see an actual plan. So, I want to congratulate you for developing a plan and putting it and transforming what we're uh doing for for families and to reach out to uh parents in this little time that we tked you to help with this. Um I've seen a growth, a tremendous growth and that I'm not just seeing your work. I'm seeing how schools are benefiting from your leadership on this matter and I'm very excited with with the plan that you have and the team that you're building and the ideas the fresh ideas that you're bringing to the table. I'm excited on how we're going to be able to to look at this. And yes, trustee Dominguez um Cvantes, we'll we'll defin I know Fernand
113not Fernandez, Cervantes. Um definitely we need to look at what other resources we can bring to the table, right? As as she continues to grow the program. Yes, we want to be able to to bring more resources and that's where our friends from community schools might be able to help. Sorry, I took it from you. Um, so that that's that collaboration, right? That tie in uh that I'm going to be looking for is how do we tie in back to community schools and that get those resources from from them uh and provide them to the community. So, I'm excited. I I'm thankful and I'm thankful for for the team that you're building with uh the parent ambassadors and I'm excited for for those ideas. So, thank you. >> Is it my turn? Okay. So, um
114this threw me back to the time where I first met you and you came in the district and you gave me your whole lesson plan on communications. I was like, "This is the lesson plan, but this is the lesson plan for this area." So, thank you. I I appreciate a good lesson plan. Um I um I look at what you're doing here as empowerment and I look at it through the lens of this is what we do in community schools. We're empowering the parents and the sites and the communities. The parent ambassador program whether it's right now that one parent but that parent is spreading the joy the empowerment and saying come come celebrate our school come visit come have an engagement with us and work with us. And I think that's that collaborative leadership
115piece where the more we get the parents engaged through this parent and ambassador and through working with the principles and working with the sites, then that's going to make that school community even stronger. And I'm excited about it because it's happening at schools that aren't just community schools. And that's the lens we need to look at with regard to the whole child and the whole community, right? is having that parent voice and that parent engagement so that parents actually see what's happening at school and they go out and they spread correct information about what's happening at our sites, the good things that are happening on our campuses. So, thank you all very much for this presentation. Um I I'm excited. Um I'm glad we have the data to start with to see how much we
116grow. Um, and I look forward to uh visiting and seeing some of this happening in action. >> Thank you. [Applause] >> We should have had my translate. She didn't get to show her stuff. [Laughter] >> Okay. Before I do want to move um uh we've approved the agenda with flexibility and before we get to consent because we need to really um take consent all at once I'd like to move um item 13A the approval of the renewal of the superintendence contract before we take a break and then go back to the consent so that we can take it all in one without taking a break. So if we can move to 13A that is the approve the renewal of the superintendent contract Dr. Reyes. And there are copies available of the contract here at for
117anyone who wants to see in the in the actual audience. Put them over. Yeah. Okay. I go to you, >> Mr. Romero. >> Good evening. U Dr. Reing board. Uh it is the district's uh obligation annually to um present uh the superintendent assistant superintendent uh contracts uh which lists salary for annual approval. So uh this contract is very reflective of what we've uh done in the past uh for Dr. Reyes. Uh there's a couple clarifications uh that we made. There was a numbering error uh last time we brought it forward where there was a a number that was duplicated uh that we corrected. Uh we also did a small modification uh not to the amount but to the description of what the car allowance includes. So the car allowance uh was just stated as like
118a single line uh in the previous contract and now it lists all the items that are included in a regular car allowance. So, not just the car payment, but the insurance and and upkeep uh and mileage um and everything that that uh goes into the car allowance. Uh we also made sure that uh we adjusted um one of the sections that talked about professional organizations that the our superintendent are required to be part of. Uh we specifically spelled out some, but this time we just made a a number that the superintendent would be part of up to four professional organizations. uh the intent behind that is to make sure that uh as district priorities change the superintendent is able to participate in those organizations that represent the board and the district in the manner in
119which the board directs the superintendent to be part of. So, uh, instead of just calling out AXA and ASA, we made sure that we we listed it kind of more general, uh, to provide the superintendent the professional integrity and the board the professional integrity of letting us know which, um, organizations we want the superintendent to be part of. Other than that, the salary, uh, the benefits, the, um, the, uh, fringe benefits such as a life insurance policy, none of that changed. It all remained exactly the same. um and is being forward brought forward for the board approval uh for the annual three-year u renewal process for um Dr. Reyes. >> There are no speakers on this issue. Board questions or comments? >> Yes. Um well, first of all, we literally just provided the public with
120this copy. So, saying there's no speakers, can we like do our comments and then allow speakers or do they have to come first? Because I know that there's a few of our >> The only thing that's required by Brown Act is for us to post that it's happening. So, if people have an interest, they can pull the card. So, we don't have to provide the actual contract because it's a personnel issue. They can either come down to HR and see it or we've provided it here in the audience, but we don't have to post it. All we need to post is the actual notice that we are doing this. >> Okay. Well, I don't think it's enough time for the community to read and have questions if we already skipped them. Um, but I do
121have questions. Um, first of all, I thought it was very interesting because I did have to ask for a copy of it. Again, it wasn't even provided to me, a board member. Um, so as I read it, there's at least three paragraphs that talk about the the board like they talk about how we are establishing programs, how we are making policy, how we are doing these things. And I don't understand why those are in if we're talking about our superintendence contract. Um, that was one that was it threw me off. Um I don't understand again is this legally binding like if we agree to this this is what it we're agreeing to other than his contract itself. Um that was one of my questions. Um and the other one talking about the car allowance. It
122says right here let me find it. Uh the allowance shall be used as a superintendent's discretion. He shall not be required to provide any documentation. Um why why is that? >> Because it's an allowance. >> Can you explain? >> So there's a difference between uh an allowance. It's a set amount of money to pay for the expenditures. Uh it is so it's a set amount and it covers mileage, it covers all the different things. my chair. >> Uh so which is very different from an expenditure that uh that where for example a meal like we talked about the travel meal where you go have lunch and then you have to bring a receipt to if you if you pay with your own money to get reimbured or if you pay with a credit card. So
123it for the reconciliation. An allowance is just a set amount that covers whatever you know and you know there there's allowances from six to I've seen $1,200 in in in for car allowances. Um there's superintendent that actually get a car from from uh the districts. So so it's a set amounts. >> Okay. And for the four professional organizations, um, if I heard it right, Mr. >> Romero, somehow I forgot his signs, I'm sorry. Um, said that these professional organizations would be something that the board itself would recommend or you would bring it to us or how does it work? So, so for example, uh the professional organization could be like AXA, Kalsa, ALAS, ASA. So, there are many different professional organizations that are directly related to education and educational leadership. Uh that's why it's professional
124organizations. So, it's not like um soccer united. No, >> I understand that related to the profession of that that uh the leadership. And so, for example, you know, we've we've uh done a lot of work with uh KA and and so and they have been great partners with us and so that was one of the the the organizations that I belong to uh KA and in fact that's one of the organizations that the board I'm not I believe you're you were not here yet, but that the rest of the board voted for most of our principles and and um and directors cabinets to be part of. Um um I wasn't on that list because I was paying it through through my contracts. Yeah. But it's so so it's professional organizations. >> Okay. Um and is
125four enough for the benefit of the of the district? >> I would love to have more, but it's up to you. >> I just want to know. >> The options. >> Yes. >> Yeah. Yeah, because for example, if I wanted to have another one, a fifth one, I would have to bring it up to the board for a vote. >> Okay. >> Yeah. So, so four in the contract, but if I want to have, let's say, a fifth one that I believe uh would be worthwhile, then I would bring it up and then you would approve for or not. >> Okay. >> And again, as we said, like vacation and all the other things are very those haven't changed. So nothing has changed from what it is right now. >> Okay. >> Nothing changed. So
126the type the allowance car allowance the French benefits insurance the salary nothing everything remains the same. >> Okay. And just last one. So this is a three-year contract but we meet every year to review it. >> Correct. So if for some reason it needed to be changed, that's why we meet every year or >> so. So so for example, so so it's always been three years, but for example, you could you could meet and say, you know what, we want it to be four years or you know, so you could change the the the time um uh to add it. Exactly. So So or for example, in the renewal um is well, we want to increase the car allowance. We want to change the Yeah. So at this time is when the the there can
127be some changes to a third year because the second the f the next two years have already been voted for. >> So it's a third year. >> It would be towards the next time we meet. >> Correct. >> Dr. Just one point of clarification. uh California ed code does require the superintendent and assistant superintendent to bring forward for transparency the the salary which is why even though it's a three-year contract we bring it forward annually because that's required under California Ed code. >> Okay. >> Thank you. >> Yeah. Trusty. >> I'm going to read my notes because we all know I can start going here and there. Um, so I'm I'm glad though also that our legal is here. So I did there are a few concerns, but some of this may be a moot
128point due to the following. I've been informed that because CVD did not include the contract as part of the agenda that we may have provided non-transparency. But you've explained that. Okay. So I can move on. just reading my notes so that I try and stay on track here and uh Mr. Romero explained the requirement of uh stating the salary you know every year. I had that as a question. Okay. I would share with you some u my general uh observations. The intended contract that uh you gave me doc um that handed to me but I was initially told there were no changes. Uh um trustee Jessica and I were at the agenda review and so I reviewed the intended contract and there are changes to include the whole section that you did call out Dr.
129array is that moved over from one section over and I understand that's understandable a change that the last current contract item number 3.5 on page two and it's redefined again into the intended contract item 2.6 six, but the salary is significantly more. I have more another one. I came by yesterday to pick up the previous contract. The contract we're working under now because if we're approving one, I wanted to see what changes there were, but there is a significant change in uh the dollar amount. And you did explain that it had to do with what the teachers union uh negotiated previously and it became like a meto clause. So on top of what was negotiated by the teachers union their step increases plus a 2.5% annual increase upon reaching the top se salary step. Of
130note though, I also do not believe though just for the record and I mentioned it before, I do not believe that the superintendent salary should be attached to what the teachers union is able to negotiate for their members. Two different categories of duties, employments, two different categories of responsibilities. The current contract that we're working under, it was approved. I went back to the U meetings to the agenda and the minutes and the recording. During the May 22nd, 2024 meeting, the board approved the superintendent's contract and this is important to become effective June 1st, through May 31st, 2027. The contract document that I was provided states it is effective May 23rd 2024 not June 1st 2024 like what was approved through June 30th 2027 not May 31st 2027 that was approved that is a problem we
131approved different time frame and the contract has different dates the current one it is not what The board approved on May 22nd. The dates do not align. Additionally, the contract was signed May 24, 2024. And it says that President Ugarte and Vice President Tomo signed it. I think there's a mixup. There's a problem somewhere because trustee Tomo was not the vice president on May 24, 2024. Then trustee Caesar Fernandez was the vice president during that time. I went back to the organizational meeting of December 2023 to make sure I was correct. And then I pulled the documents. I made copies of everything. Here's, you know, the dates that I just called out. they call out a different date from the contract we're currently working off of and um made a copy also of the May
1322024 where it states clearly that it's Caesar Fernandez was the vice president. So I see that as a problem, a mixup human, you know, there's human mistakes that can be made. Something got signed the wrong date, the wrong page got attached. I don't know. But it was Caesar Fernandez who was the the vice president then through from December 2023 to 2024 when he won the city council seat. So, it would appear to me that the current contract that our superintendent is working and he is working may not be a legitimate contract because the dates are wrong from what was approved at the last board meeting. And I'm um I had put on here that we need legal advice to correct and or amend the current period that contract that Dr. Reyes you're working under. And
133I'd like to please not be excluded from that conversation. So, President Ngartha, if you would entertain a motion, I would like to motion that we table this agenda item due to the discrepancies. >> I would like to call up our council so that he can explain exactly what we approved and didn't approve on the 24th. >> And I do have the documents here. >> I don't I don't know if I can explain >> well that portion, but what what is being questioned, >> right? I can't explain the the past documents, but I can um comment about a few points that that you're raising, Trustee Cervantes. Um the first thing would be you're looking at the old contract. >> It's an active contract. Yes, >> it's an active contract, right? But the action tonight is to
134renew and to and that would be effective. And I presume that does have the right dates on it. >> No, it does not. And that's why I want that's why I was asking if we could table it. >> The one tonight though, the one tonight has the correct ones. >> I could I could not move forward on that if we are starting with different dates that don't even coincide with the previous ones because they should pick up. There shouldn't be a gap. >> I think I think the renewal or what's before the board tonight the dates are appropriate and those errors have been corrected prospectively. I think you raised an interesting point which I think we can chime in on as far as giving an opinion. If there is a problem with a former contract,
135we can go back and look at that and see if there's something that needs to be fixed >> like amendments or something >> and there could be a subsequent amendment. Um, as far as who signed the older the the it's an active contract, but the prior contract, what's really important, I think, is a court would look at did the board, regardless of who signed it, President Ugarte's signature is on that, then you're saying it's a question of whether Trustee Tamayo or someone else should have signed it, and you're saying it should have been um the vice president at the time who now is a city council person. Um, but really I think the court would look at what was the intent was the intent to enter into a binding contract and it was I would
136view that as really just being a typographical error and not something that that um calls into question what the board was doing at the time. >> Okay. And how uh the dates though are concerning to me because the board approved a certain set of dates range which is why I previously said that you know human error things happen but the dates are wrong. It's not what the >> I don't think that invalidates the contract. I can certainly look at that and if an amendment is necessary then we could certainly bring that to the next meeting but I don't think it would invalidate or I don't think it's necessary for the board to table this particular renewal but we can clean up whatever was done in the past to make sure that the dates correspond and
137that there's clarity >> right and to make sure we have the correct amendments so we have everything absolutely in order especially since we're going through Figmat assessment I'd like everything. >> I don't think that's the kind of thing that Fikmat would be concerned about, but certainly, you know, I'm sure Dr. Reyes wants the dates to be correct. I'm sure that the board wants the dates to be correct and there's not a lot that's easy in the law, but that's something that we could easily do. >> Okay. And based on that, just because and I think my colleagues know me right now, I can't move to B unless I correct A. And so that's why I was asking if we could get that. I mean, what's the hurry? There is at minimum uh an approval for
138his contract through 2027 at minimum. So why can't we wait till next month to we make sure we correct everything because I'd like to vote appropriately. >> Can can you is that the board's prerogative? Yes. Is it a legal requirement to wait to do what you're describing as A before you move on to B? I would say no. It's something that you can amend. Uh Mr. Romero said, you know, something a paragraph was misnumbered. Sometimes things um need to be corrected and then retroactively into effect. So, it could be easily cured. If the board chooses to wait, that's your prerogative, but I I see no legal reason why you're bound to wait before acting on the >> I appreciate that you were here to help us. >> I'm glad to be here. And um on
139that same note though the the salaries are different and because the um the contract was made available this morning I think we should allow for the next month for that additional >> Mr. Pong could you please explain salary and step and the increase with based on the board approval of the 3% increase. >> Correct. So based on the contract, if it has in there that the the superintendent received the same increase as the CBE unit, um we did approve a 3% increase that year. And so that 3% plus um similar um to other contracts or um even other employees in the district, the superintendent also receives a step increase each year. So that would affect the salary >> and that just became effective with the last teachers negotiation. >> Correct. >> Is it a cola?
140>> Is it a cost of living? >> Became a me too thing. >> No, it's been that's actually standard practice across the district and within the county. So every superintendent has step and salary and the majority of them in their contract negotiate that they also have a me too. It's not. It's been standard practice in this district since I've been on this board. >> Okay. Well, then we have to correct Dr. Reyes because he's the one that informed me of that. >> He told you that it happened last year. That was the reason why it's different, but we've done this multiple years. >> I have a question. Sorry. Um, for the me too clause, it's you said it's with the agreement with CBE. I thought the super it's not Isn't that the race that >>
141it it's a me too? So we used to have non-represented well we still have non-represented employees and we have we used to have principles in that group but they now have an association um question. So so when negotiations happen and there is a percentage increase if it's a non-represented employee the board has approved that any of the non-represented employees also receive the same percentage increase. So my question here was is I thought he was under the administrators >> not. >> It's nonrepresented. >> So you're still not represented. So >> what's controlling is the employment agreement itself and the terms of that employment agreement and whether he would receive a meto or the same percentage increase that the certificated unit got or the classified unit got. That depends on what is in the employment agreement. >>
142And so last uh year the board approved that 3%. >> Okay. >> So So it was voted on and it was approved. >> I guess I was thinking that if you were under the administrators maybe the me too should be with the administrators not CVE but okay. And so for example, if uh in the future there was another increase, then the board has a prerogative to say yes uh you get it or no, you don't get it. >> So it's it's the board. >> Okay. >> So we can make a decision today and any part of this contract can always be amended. >> Correct. >> Thank you. >> Move to approve. >> Second. >> Recording secretary, please call the vote. >> Ramirez Dominguez. No, because it wasn't given to the public. >> Tolston, >> I
143do. >> Nay, only because I want the previewance corrected in order to move forward. >> I motion carries 32. Thank you, Mr. P. >> You're very welcome. >> Right. >> And um I will call now for a 10-minute break. We'll come back at 8:25. So, a little over 10. >> Can people take off? >> What? People take up calendar. Approval of the consent calendar. The following items are listed under the consent calendar and are considered by the board in one action. There will be no discussion on these items prior to the time the board votes on the motion unless board members of the members of the board, excuse me, staff or public request specific items to be discussed and are removed from the consent calendar. Before we approve, um the staff has pulled item 11s
144as in SAM. So, it's no longer on the consent. Um >> Oh, no. I'm sorry. They pulled it. They've pulled it. I mean, that means it's being pulled. So that is also 11s and and the reason I said hold on because I need to have a tablet >> point of clarification >> by pull is still there. >> It's pulled. They're pulling it to discuss it. Yeah, >> they can pull. >> Yeah. >> Okay. >> Update an amount. >> Yeah, it's an amount issue just to advise. So, but I I needed paper to write down. Okay. So, um, before we approve, um, items being pulled, board members, >> 11 C, job descriptions. >> Mhm. >> 11 D, >> V as in boy or D. >> D as in David. >> Okay. David. >> S, U, and
145W. >> I got it. Okay. And Trusty Tolson. Okay. And then >> Dominguez [Music] 11. >> Okay. So let me just let me before I make any motion or we have a motion. Trustee Ramirez um Dominguez is 11 C subsection L. >> The job description D 11 D 11 S 11 U and 11 W. Did I miss any? Okay. Trusty Tolston 11 C L subsection L and then S and U. >> Okay. Trust meantes 11 section C but subsection D subsection K and subsection L and then H or no ST U and W. I didn't I okay so STU and W and then the is 11 U. Okay. Do I have a motion to approve the agenda with those items pulled? >> So moved. >> Second. >> Recording secretary. Please call the vote. >> Ramirez
146Dominguez. >> I. >> Tolston I. Dominguez. >> Hi, >> Tamayo. >> I motion carries 5. Okay, so again, I have to use my little So, right now before CL is um CD. So, trustee Dominguez Advantes 11 CD. And if you can point us in the correct page if that's possible. >> Four of 11. >> Okay. >> Job descriptions. I think trustee. Yeah. Correct. >> Oh, so the job description had I thought it was L. That's why. Okay. So C L I had C L. Where's the job description? >> C it's C D. >> Okay. So >> sorry. >> Okay. So Okay. So trust uh Ramirez Dominguez. I you did pull that also. So it just you just called it the job description. So what page is that? >> Page four. >> Okay. >> Of 11.
147>> Four of 11. >> Go back. Hold on. See, >> four of 11. >> No, no, no. >> No, actually I got the >> We have 23 pages there. I thought >> Yeah, 23 pages. >> That's the page that I have. >> That's the page that shows on here. >> 23. >> Oh, four of 23. >> I have 12 of 23. Which which one? What's the title? Let's go with that. What title? >> Um, I have chief operating officer, senior director, facilities, planning, maintenance, and operations. Okay. So, that is from job descriptions. I see what you're saying. It's not the actual page of it. It's listed. I got >> It holds all the other ones. The placeholder. >> It's the place. >> I meant the same thing. >> She meant the same thing. Got the
148job description. >> Four of 23. Okay. >> The job description. >> That right there. >> No, you can go ahead. >> Okay. Um, >> one explain. >> Go. I I think we know where you're at, so I have a few but yeah. All righty. So >> maybe I mean >> No, I was just waiting. >> Oh, sorry. >> Okay. Yeah, I don't want to interrupt. I want to know why um this position was changed. Um yeah, >> which one? >> The chief operating officer. >> So So the reason why why we brought it forward is because uh we want to make sure that we for the board to allow the board to have a conversation and allow the board to have discussion on on to contemplate whether we should go this route or stay the
149same routes. So we wouldn't be so instead of having the conversation and then next board meeting bringing it forward might as well bring it forward today have the conversation if you agree then approve you don't agree don't approve. Now what we're trying to do is uh in an effort to look at okay how can we save do two things on one hand um since we we are looking at budget uh savings and and uh financial ways we can uh save uh some money we looked at the possibility of revising the uh chief operating officer position and downgrading it to senior director in in regards to pay. So instead of being so COO is much higher than senior director. Uh the other part we looked at so Mark Mr. Pong worked with Mr. Romero and also
150uh with our interim um uh director of facilities to look at the position and see from the COO position are there any duties that could remain with Mr. Pong and then the rest. So more more of a focus on the facilities and the construction. So ma make the senior director position more of a uh construction facilities uh person. So that was the the idea behind it and at the same time uh save some money. Is it? >> Okay. So, what you're saying, if I hear it right, is that all these ones that are scratched out, these will be responsibilities Mr. Pong will continue to do. >> Correct. Because uh we need to have someone. >> So, those duties have to be done by someone. So, that would be Mr. Pong. >> That's my question. Who's
151gonna do this? >> Correct. And and just just you know one last thing is uh to possibly attract more people by having less you know more of a focus on construction then we could possibly attract more people to for this position with that expertise. >> So whatever people we had for the COO position are we telling them thank you but no thank you. >> So we went through a process already. uh we went through the whole process and we actually did not send the the board any recommendations because we did not believe or uh that we had the right person for that position. >> Okay. >> So we already went through the whole process. So yeah, cuz I remember we we contracted a third party to do a whole vetting process and >> before it
152was mentioned that we were we had a person and we were very excited or that's what I heard from you that you had a person you were just finishing the due diligence. What you're saying is that that person did not >> So what uh that person made it to the was a final the finalist. >> Yeah. And then at the last interview after a long discussion it was decided that we would not be bringing that name forward. >> Okay. Um for future reference that po that portion would be helpful just to see like do we have someone do we not have someone because I the last thing I spoke with you regarding that position was that you actually had someone. Um and I was you know my expectation is that that communication >> I have
153a question. Are you attending the one-on ones where this stuff is discussed? >> Um, >> when was when was the last time? >> The past last month, I had two debts in my family. >> Sorry. I'm sorry. >> So, I couldn't make the time. Um, and that tone was not very helpful to either. >> I I'm not in a tone. I'm asking a question cuz that's that's why I'm confused. >> I am like I'm still grieving my death. I'm sorry. >> So, I am like I don't appreciate that comment that you made. >> I'm very sorry. Uh, Trusty Tolson, is this the same one you pulled or is I go? Okay. >> Yes. Um, basically answered mo most of the questions. I really just wanted to see if you can go a little bit brief
154detail of why we have such a need for a facilities. Obviously, we have a lot of construction projects, a lot of modernization. Just give us a little briefing of why we need this position. So just to give you an idea right now we have a lot of uh construction projects uh in place starting with uh uh the modernization of about three schools per year and also so each year it's going to be three different modernizations and then we have a long list of things that um entails each modernization and then I'm going to ask Mr. Pong to to give us a little bit little bit of background on that. And then um the other one is that we're going to be in 2029, approximately 2029, we're scheduled to open up a new school uh in
155the south of Wolf Canyon area. >> And so um it takes a long time to get that going as well. >> Any Just the >> and just so you know this this is not a new position right now. We have someone that's filling that position. >> Interim or >> interim who's right there. >> He comes to every meeting. >> Yes. >> Okay. >> Just Yes. Similar to what was asked before uh in regards to director of communications. That's our that's our Jovana, right? >> Yes. >> Okay. Um, so everything you've crossed off here, who is going to do that? Like it said, evaluate grant resource development and partnership opportunities. I heard some of the things that Jovanna was bringing up during the um plan uh parental engagement that includes some of the stuff that she's
156do that's some of the things here is what she's doing. So why are we taking it off? >> Yeah. So so for example um where it says uh plan commute with the district's objectives in communications resource development. So all that if you look at uh further in the in the in the job description >> it's it's almost like the the bullets there were duplications of of of it was just worded in different ways but basically same yeah but basically the same uh >> okay so who is I don't see the grant part anymore who is going to do that >> yeah so what we're doing right now is and what we've be been doing is um uh Javana has been assisting but basically uh the departments are the ones that for example I know I
157I know Mr. Romero has done many different grants and it's his department that uh creates the grants right and then uh and collaborates with other departments. I know Miss Casey's uh Miss Morales, all of them developed their own grants, >> right? But I don't think I want to take the grants off, especially since Miss Jovana is working on the parent engagement component. So there might be grants out there >> that um >> that she could reach out to. >> Now there there's a communications specialist also, right? >> That is that another one position. And the reason I'm asking it's um some of the job duties that are listed here appear to be on an existing job a communications specialist. So who's doing it? Who's going to do some of these things or is it a
158shared >> Yeah. So so the communication specialist reports to the communications director. So there are some it's not that it's duplication of of of duties, but rather um they work in conjunction. Uh so for example, uh if there's going to be a filming of of a kind of like one of those uh they're not commercials, but they're they're filming different things that are happening at at one site. >> You know, that the whole team goes, yes, she she's the one that coordinates and directs this and that, but she's also doing it. She's also part of it. So that's why there's it's not like there's duplication of duties is the whole team working. So some of those duties may look the same but because they work in conjunction. >> Okay. And and I I think what
159I was missing here is that she's supervising other individuals that are s doing some of these functions. >> Yes. Yes. >> I I saw that we included the family engagement piece. I I do want to not miss out on the grant writing piece, especially under our current financial stat state. That would be something that I don't want to be. >> Okay. >> So, that can be added. >> Yeah, we can add it. >> Yeah, I had a comment on that too, especially on bullet six. says directs and develops and monitors a district-wide grant program. Um, losing that would be a a great loss considering again the monetary situation right now for our district. Um, and I also had the emergency prepertness part of the district and the organizational culture. Um, why is that being crossed
160out? That's one. >> Uh, because that is done by the safety team. >> Okay. >> So, yeah. So, so now, so this was an old um job description. Now we have a safety team, a comprehensive safety team that that uh is in charge of the emergency preparedness. >> But she still does the emergency communication. >> The communication. Yes. >> And we have that here somewhere. The crisis one. >> Yeah. I mean, yeah, that's absolutely part of our >> Yeah. I want to make sure it's there. I know we're we're doing it, but I want to make sure we're stating everything that we're working on. >> I think we still had the crisis management. Is that what you had there? >> Yeah. >> Okay. >> All right. So, purchase purchasing assistant. I just wanted to clarify
161this was a new position or if we we are redefining an existent one. >> Mr. coupon. Can you share? >> So, it's actually a combination of two. Um, there was a previous junior buyer position and a um instructional media warehouse clerk position. So, it'll be split between purchasing and warehouse. >> So, they'll be working too. >> Yes. >> Okay. >> The director oversees both departments. >> All right. And the programmer entry level says I just wanted to have also clarify if this was a new position or if it's a if it's to fill in an eliminated prior position. >> Mr. Bron, >> similar to the junior buyer, this one uh is replacing there was a junior programmer position. Mhm. >> It adds a lot more detail to it. >> And it's consistent with uh the
162titling of our other technology. >> And the senior director facilities planning, maintenance, and operations. I think um there's something there at the end that I thought, "Oh, no. It can't be that loosey goosey here where it says any combination of or uh or any of I I I think uh we need to be more a little more clear on what the very last page 23 of 23 >> says any combination of training and experience equivalent to a bachelor's degree. Well, to begin with, who's going to identify what the equivalent of a bachelor's degree is? But I get it in engineering and construction management. Um, I don't know if that can be worded a little differently to be a little more precise that we do want someone that is qualified. I think this kind of stayed
163there from the previous. >> Yeah. So, so um the reason why it's stated like that um and I'll be happy to work with uh Mr. Romero is because in this particular fields many times the there's two ways of of going in. One is on the outside. someone that's work been working for example for a construction company or for a developer etc. So that's one way. >> Don't get me wrong, my husband used to say it's the street cup that knows better and here comes the FBI that's just books smart and never worked the streets. So I get it. >> Yeah. No. And then the other one is that someone that comes from within the the district that may is maybe started many many years ago as a custodian and has worked his or her way
164up. And so, uh, the reason why we don't don't want to discard the the the work and only say the we don't just want to say a bachelor's because we can have someone that's coming in with 20 years experience that could be a real asset because of that experience working for example with a developer. So that's why we say combination. >> Okay. >> Uh that way we can have the flexibility of of uh looking at both. >> I have a question with regard to that. Thank you Trusty. Let me said about this. Um would it be like if if they were within the district or this combination would those require certificates to like certifications? >> Mr. >> Thank you. Yes. So a lot of our professional organizations uh like cash and CASBO provide um authorizations
165and and qualifications. So some of you know our current people or some people from the outside go through these training programs. So they they're either licensed uh they have these uh academic uh connections but they may not have a a typical bachelor's degree but still have certifications in these areas that would make them qualified for the position. Okay. >> It just broadens our ability to to attract a wider uh candidate pool. Um but still the district has an obligation to make sure that those qualifications meet the job description and the duties responsible for the position. >> Yeah. >> The needs. So is this position if we approve it today is it going to be posted? >> Correct. So so if you approve it then we'll we'll work well it's it's a >> two prong >>
166two yeah two part. So today so one is approving it. If that's what you want then you would approve it. Then the second piece is there's another board agenda item. I think it's uh >> later on >> T or S one of those where where we or you where we are asking the board to consider us hiring uh this company to to recruit help us recruit the right person. So then we would have to change the name on that item to reflect because right now it says COO so we would change it to say senior director. >> Okay. and then we will post it. >> And then as soon as that then tomorrow Mr. P will work with the company. >> Okay. >> Is that for job descriptions because I know we're still in C.
167Is that good? Okay. So then I So that was I have CD because that was one job description and then the rest of the job descriptions. Um I see trustee Domingue Serant CK which is I see it as promotions. >> Yes. There was just a reference to switchboard operator there. Was that intentional to leave it there to for us to recall that that's what it used to be? >> No. It should have been >> H7 of 11. >> No, no, no. What's what's the new the new name of the of the We changed the the name last >> That's what I thought. Yes. >> Meeting. >> Yeah. We approve a change in the job description, >> right? >> So, it's just like we we forgot to change it here then. Okay. >> Yeah. >> Seven.
168Uh, was it in promotions? Is that section? >> Yes. CK promotions. >> So, Mr. Rome, >> just for clarification, it's parenthesis. So, we're just we're referring to it used to be the switchboard operator, right? The current title is listed right next to the parenthesis is just reflecting what it used to be called for for the community >> awareness. That's what I just want to make sure that we're not going to leave that. It's just to help us transition out of that mindset. And then CL um trustee Ram Ramos CL >> start us where will let us because you all had CL so I'm going back to I'm going back around >> consultants. >> Yeah the consultants. So if you can start us with >> no I think >> I think I got confused between this
169>> job descript and the hill situation but yeah. >> Okay. And then trustee Tolson. >> Same same. And then trustee Dominguez Cvantes. Uh, page nine, consultants authorable incorporated. >> Which one? >> Authorable incorporated. >> Page eight of 23. >> Oh, at the end. Okay. >> Yes. At the very bottom. My question um again like I asked um before about the um the activities that are provided to a school just which schools provide these activities. Ms. Morales. >> Uh, one of the things that hopefully has been helpful is that in our ISS board update, we have been putting um descriptions of our ICAS just because we handle so many throughout the schools that you'll be able also to refer back to those. So, this is an ELOP lead program and we'll have it at 12 schools
170and it's an it's a really awesome opportunity for our students to learn about what it takes to publish a book. And so, what the company does is they provide information about ideas for a book and those ideas are vetted by our certificated coordinator in lead. Um, and then the students write and learn how to be an author. They learn what the publishing process is, how to create a cover um to hopefully inspire them to one day become authors. >> And the schools, the the 12 schools have already signed up for it. >> Yeah. So, what we do in our LEAD program is we identify schools that are have an interest in this area because LEAD classes are also supposed to be indicative of what the interests of the students are. And then also balanced programming.
171So, if we'd like to increase programming at a certain school, we might offer this vendor. >> Okay. Thank you. >> Any other in in C? Because I see that's the end of C. So that we can make a motion. Are we good with C? Conversations >> to approve 11 C >> right? >> Yes. >> With the condition on the job description for the director of communications to add the grant >> to leave it. Yeah. And then the language on training the C. No. Okay. Okay. Second recording. Secretary, please call the vote. >> Ramirez Dominguez. >> Hi. >> Tolston. >> Hi. >> Dominguez. >> Hi. >> Tamayo. >> Hi. >> Ug. >> I. Motion carries. 5-0. Okay. 11D. Trustee Ramirez Dominguez. >> Uh, first of all, thank you. >> 11D. I want to Oh, yes. I
172thought that this was a great idea. Um I feel that supporting and recognizing our administrators, it's it's something that um and leadership and everybody that's making an effort to make this district a better place. It's it's an amazing idea. My only question here is why are we not celebrating Hispanic Heritage Month or Hispanic History Month? Um, again, I don't know if there's only like one we can do a month or why that's happening, but um, again, I love that we're doing the administrators, but >> so it's not directly related to this resolution. It's about we can have that conversation with Dr. Reyes after because cuz Hispanic Heritage Month is now. So, we would have had to put it through. >> Oh, okay. Okay. Thank you. >> Thank you. Um, a mo do I have a
173motion? >> Motion to approve. >> Second. >> Recording. Secretary, please call the vote. Ramirez Dominguez. Hi, >> Tolston. Hi, Dominguez. Hi, >> Tamayo. I >> Motion carries 5-0. Okay, so I have a lot of people with S's. So, trustee Ramirez Dominguez S. >> I do want to pull. >> Yeah. Do you want to explain it first and then um and then we'll go around. So, I forgot they pulled it. >> So, just uh correction. So on the fiscal impact uh it says currently states uh 25,200. Uh the correction is that it's actually 32,400. >> Where where you at? >> Uh >> fiscal impact for >> the fiscal impact at the bottom. Fiscal impact it states 25,200. >> Right. >> Uh the correction is that it's 32,400. >> Okay. Now you're if you have questions. >>
174Um I want to know >> why are we doing this right now? So just so you know uh anyone in the district that uh unless they have a contract uh that drives for example from uh the district office to Sunnyside and back they do the mileage they get mileage reimbursements. >> Oh okay. >> Okay. And so there are some positions that do a lot of driving. A lot of driving. So instead of doing from for example from sunny from here to sunny side sunny side to Hardy Jeffers then to Kellogg and back and jot all the all the miles and at the end of the month turn in the the reimbursements uh turn in the the sheet for reimbursement. it's much easier uh for them because many times they could they can possibly forget they
175it takes a lot of I it's a lot of wasted time and accounting wise it's just easier just to provide them with a stipent a gas stipent a mileage stipent um they are allowed anyone that drives uh for business purposes uh is allowed to have a reimbursement >> so with this stipen it would mean that the administrative staff would get $300 a month or $3,600 a year if they drove or even if they didn't have to drive that much. >> So, it's it's a stipen. So, it's it's a standard $300 a month. So, so, so for example, let me give you an example of uh you have the the senior directors. Uh you have the senior directors of um um uh leadership and learning which is well they're not here now but it basically is
176is uh um uh their whole job is to be at sites. >> Yeah. >> Uh and they're working with principles. So they're visiting schools every single day. So they're going from one site to another to another to another. And uh I I'll be honest with you, I know many for the most part they don't even put in their mileage reimbursement because it takes a long time. So it's not a it's not fair to do that. >> So what I'm hearing is that there are positions that use it a lot. >> Um I have worked in businesses where they actually had a mileage tracking application. Have we considered that and be able to pay that? They don't have to do the mileage and do in Google and see what road I took and do all that.
177They actually there's applications where they can use that would actually indicate what mileage they they were able to track and it would take away a lot of money. It would take a lot a lot of a we will actually be paying for the money that it's spent and the time that it takes to do it. Um my issue here with the stipen is if it's across the board to these people. I'm not saying they don't use it. I'm saying maybe there's other ways that we can be accurate in the mileage amount that we're using than just giving them $300 because again we we're very tight in money. So finding those opportunities to do things more automated, more you know we've using Raptor so I know we use technology so I think that looking for those
178other options than just doing a stipen um and I know I've done mileage I've done like I've worked places where I had to drive all the time so I know it's annoying and take time consuming or you might forget something but again we can use technology to help us just for the reason of the money. Um, if we had the money, I don't think I will have any issue with this. I understand. But I think that this is not 12. But if anybody else wants to comment, >> so I had a few questions about that, too. So 3600, it's a 12 month calendar. So >> correct. It's it's uh $300 per month for 12 months. Mhm. >> So, well, I guess a suggestion maybe would be to reduce the months for to the school calendar.
179I understand that they keep driving, >> but maybe during the amount of time, say, I don't know, between whenever summer break is or the whatever that time is, then they could ask for their exact mileage. Say for example, you give them 10 months or whatever the school is, the school year is, and then for the the the months that are a lot slower that they might not be driving so much, then they can claim their whatever the mileage is, 50 cents a mile or whatever, however it works. >> Okay. >> Would be a suggestion. >> Just do. >> Okay. I I know I read on here efficient, but efficient versus accurate, I think we can have both. I'm sure there could be a grid created. I know we did it with the county and if
180we didn't have the funds or the support to go use technology, get a one pager for the month. There's a grid. We know how many miles it is from the district to Sunnyside, from here to so and so to another district. They don't have to write the miles. Just went to Feaster this date, this time. So the miles are already they have a grid that tells them how many miles and uh June, July, August um well especially June and most of uh July uh there might not be as much driving. I I just think that mileage it we can be efficient, we can be accurate and doesn't have to take a lot of time. If they forgot to put their mileage in, they're looking at their calendars. They have everything on their calendars. Oh, I
181didn't list the 10th of January. I went to Feaster and I went there. Just put the Feaster. How many miles it was for Feaster? You were at Feaster. And it's it's accountability. >> Is there a time that they spend more than $300 a month? >> That's okay. So, so just you know, uh so in the past, uh I know the executive directors um used to have a stipen of uh $600 a month in the past. So they used to have contracts and the stipen was $600. Now how much they use? Well, again, a lot of it is because they um so it could be in in one day. It could be five different places. So, it's not just >> district to the place. It's from place to place. Uh it could be uh the county
182office of education. It's the I mean >> true school driving. >> And I just did a quick calculation. I just want to make sure we we reimburse at the IRS level which just changed to 70 cent. So just right now I did a quick calculation. Our district is fif you can get 50 miles easily in one day in one in in trips back and forth. So that would be $35 meaning in 10 duty days >> $350. >> Well, whatever it is, then we should give them the accurate amount because if in fact they're doing more driving and $300 is not going to cover it. And if it's supposed to be $400, then that's what we should be >> can't be having them travel and out of pocket. That's why I think that's more accurate that
183if it could be a lot more like President Rugata said, it could be a lot more and it's the right thing. >> We want to make sure we're accountable. >> I mean, the AR I know that you want to be accountable, but the argument I'm hearing, the major one that I was hearing was about saving money. And this is standard a stipen for driving is a standard practice with these within these types of jobs. And so, and and it is to save time. it is to be efficient and it is with the understanding that these positions cost are costing wear and tear on their cars and driving. And I know when we interviewed for superintendent, one of the big things that came up was one of the candidates mentioned having to drive from one side
184of Chula Vista to the other side, north, south, east, west, and and the amount that they did that and within one day they had 50 miles. So, and I'll be I'll be honest with you, a lot of it is honestly is uh it's time intensive. You know, it does waste a lot of time to to do I know that Trusty Ram Dominguez, you mentioned that there's >> trackers. You mentioned that there's uh might be doing like a grid >> grid. Uh but it's um there's a lot of it's very time intensive especially because many of our folks if there's an emergency at the site they just go and support the principal and and for them to so it's not many of them our calendar but many other they just go there's there's emergency and they
185go and they take care of things and so for them to really sit down at the end of the day >> but they don't have to write down the mileage they just feast >> so harbor side Okay. >> So, what I'm saying is that it does take >> time for them at the end of the day or at some point to be >> so if it is found that they do spend a significantly amount of money more than $300, we could always re-evaluate this and bring it back to the table. >> We can't keep putting things off to the next time. >> Right. So, what I'm doing is I'm moving to approve. If it's a cost matter, I think we're on this the low end of the cost matter and we can look at this
186with regard to grids and those those great ideas, but right now the fact of the matter is I know these people need to be paid for their time. >> I have a question. >> Mhm. >> Though I I see most of these positions, yes, they go to the schools a lot, but can you help me with human resources? the executive director >> and the senior director, how often do they visit sites? >> Well, so for example, they go to uh visit and I'll refer to Mr. Romero. >> Thank you. Uh great question. Uh daily. There's not one day um throughout the our academic year that they're not at school sites. Uh Jorge Mora, who's our executive director, is responsible for every single uh charter school. So he was at our board meeting today. He also
187attends six board meetings a month for our charter schools. Every charter school that has a board meeting or Moora attends. So he's driving to those board meetings. Every investigation that happens in the district, uh coaching that takes place, any type we have parenting complaints, emergency responses, all of those things. Uh we're at school sites daily. So um I'd say that uh on on average um every single day they're at school sites. H >> I just don't want to save money on the back of the staff. >> I'm just going by the first argument that I heard. So I'm I move to approve. If I don't have a second, then I don't have a second. >> I'm going to second. >> Recording secretary, please uh record the vote or call the vote. >> Ramirez Dominguez. >>
188Nay. >> Tolston. >> I. >> Dominguez. >> Nay. >> Tamayo. I >> I motion carries 32 T comes before you. So Dominguez cervantes I know my alphabets. >> I have to say them out loud sometimes too. >> Authorize the district to enter into agreement with Orb Architect. My question is, is the $3,615 $61510 from beginning to end? >> Um, Mr. punk. >> That's what we're projecting right now in a preliminary estimate, but the way that the contracts are it's uh scale depending on the cost >> because well, I understand there's unforeseen issues that come up. >> I sometimes wonder if they don't already build in I know my I have contractors in my family as well. They build in unforeseen issues. So, I just don't like seeing them come back and get more money when
189if that bid was accurate to begin with, then maybe another company could have gotten that contract, but they're just putting it off to then come back and ask for an amendment. Just a comment. That's it. Oh, and on that same note, because I know they're going out to some of these schools, did Tiffany get their sunlights, Dr. Reyes, for these classrooms? That's a project that we'll have to work on next summer because um there wasn't um sufficient uh planning available to have it done over the summer. So, we're working on that next phase. >> Yeah. Because I don't know if the public knows that those classrooms do not have windows. A lot of those inside no windows. They're in bunkers. How sad that when the lights went out there a few months ago, Tiffany had
190to cancel their classes. No school. That's really sad. Some of these other schools have all these windows. They they have none. I'd like to see that come up as a priority for when we're doing these structures. >> Yes, that still is. >> Move to approve 11T. Second. >> Recording. Secretary, please call the vote. >> Ramirez Dominguez, >> I. >> Tolston, >> I. >> Dominguez, >> I. >> Ug. >> I. Motion carries. 5-0. Item 11U. Trustee Ramirez Dominguez. >> Okay. As it was stated before, um, this is a different third party source that we are paying for for technically the same position. Um, the first one we paid over three $13,000 and now this one we're paying, sorry, this one we are paying you >> 20,000 for >> we're going to pay 30,000. If my math
191isn't wrong, and I know it's not, >> 20,000 20,000. If my math isn't wrong, and I know it's not, it's over $33,000. And even if we changed it from COO to the new position, that's only saving us $18,000. So right now we've we're in the red even to hire someone uh for this position. And I'm doing the math and it's almost another 1,600, like $16,000 just to pay another person to bring in this one person that we don't seem to find. Um I want to know why do we need to pay another outside source? >> So we don't uh we don't need to uh you know we we could recruit ourselves uh however because it's a very specialized position. So for example if we were to hire a principal well that's our field it's education.
192If we were to hire a curriculum curriculum and instruction director and that's our field it's education is instruction. This is a very specialized field. So because it is a very specialized field our circle of of of uh uh influence professional influence is more towards the educational component versus the facilities and construction. So it you know behooves us to select someone who company that is that works in that field with with those uh uh candidates to select the ones that they believe are the best qualified. Having said that uh and then they would do the screening and they would do the recruitment and the screening and then they would give us the top x amount of candidates for us to uh continue the interviews. However, if um if the board uh does not wish for us
193to go this route, then we can do that ourselves. And uh >> because I was thinking, we already have a person that's doing a great job at this. Why don't we use his expertise? He's an expert, right? Like that's why we gave him this job. >> Yes, he is. >> Okay, perfect. So, why don't we draw from what we have? Don't spend $20,000 and make sure we can bring someone that is qualified. And I'm sure he's professional enough to be able to choose his replacement. >> And that's a decision that the board would have to make. >> Discuss. >> Well, we're all we're you all pulled it. So, yeah. So, Trusty Tolson, >> uh, you basically answered most of my questions as to why. Um, and I guess I would say they gather, just to
194reiterate, they gather the proper pool of candidates. >> Yeah. Mr. P, can you can you explain what it what the work will would entail? >> Correct. So they would help with the recruitment. Um MGTT is a national company and they actually assisted us with our um demographic study. So they have um a a background in facilities planning and all of that. And so they have a lot of connections um through the cash organization um the coalition for adequate school housing um which is where a lot of facilities um staff are members of. Um, and so they're one of the top industry leaders that >> districts rely on. >> How long does it take from start to finish from when they the pool to where >> they bring them to you? >> Uh, that part could
195be between four to six weeks. >> maybe there's a in between um a hybrid of what we're just talking about. What I'm understanding also is that uh this LLC h just has a bigger pool of candidates which I don't know if our our in-house uh expert has or not to be able to pull people from different areas. Maybe the in I don't know can it be negotiated to a different dollar amount where they don't do the interviewing aspect of it and we we we use Mr. Tom or something. I don't know. I I I don't know. I'm throwing out ideas, Mr. >> Yeah. I think part of the work that they do because they do the first screening, correct, Mr. P? >> Correct. And we did get multiple quotes. So, we did um request another
196leading agency and they actually were almost double the amount >> that was with cash. >> No. Um leadership uh associates or something like that. >> How we looked at uh school services of California doing their recruitment. >> We can get an an additional quote from them >> being that they they are statewide here in California and some of the construction probably would benefit if we stay in California and not national. Um I would recommend for that. So at this time I would move to table this item. A lot of sorry a lot of times um school services because I did check their website if they did have any recruitments for this type of position and they didn't really they mainly recruit for either CBOS or even superintendent um or HR assistant superintendent. So that's why
197you know we had mainly recommended this one. >> Yeah. So >> and Casp does the the facilities training and certification. So that's why I'm I'm saying that they could be a resource um because they do uh through Caswell that you can get the certification for for facilities um management. So that's why I was recommending to look at them and then if if they come back and say we want 30,000 then yeah we can go back to MGT. So I still table. >> Okay. Dr. Reyes, are we still within um I'm imagining some of this push also is you're you're are we foreseeing Mr. Tom leaving us? Is that what happen? >> So So I am uh trying my best to convince him to uh stay forever. >> Yes. >> You can't hide behind Miss Rosie.
198She's small. >> Hello. I'm Tom. >> Hi Tom. >> It's really good to be here. I really do enjoy working with the district. I am a retired annuitant uh because I want to stay in PERS and not come out of >> not come out of retirement. >> But what that means is I'm limited to 960 hours per fiscal year. When I was first hired in March, I was able to do full-time clear up to the end of fiscal year and get nowhere near that limit. July one, it starts all over again. So, I worked with Mark and I've I'm now effective this last week started on a three-day schedule so I can be prolonged here as long as possible until we recruit someone, get them in board, and then I transition with them so it's
199a smooth break. I'm not planning on going anywhere, but it's going to be limited. Uh, I do want to say, uh, when Mark and I first started working with this and Jason, I reached out to seven people that I know that would fit beautifully into either the COO or the planning part of it. And I don't know if they applied or not. I suspect three did not and because of what they own their own businesses, they're doing whatever else. But, uh, I just don't know what happened because I didn't see all the 30 applicants that came on in. But no, we have been doing active rec recruiting on my end through cash, through CASBO, through another organization called Sephi, Council of Educational Facility Planners International. We're trying our best to to get the right people
200in here. So, that's going on. Um, I do think hiring an outside company is a smart move because they do a lot more broader reach than what what we can do or that I can do with my little business and me. And as far as CASBO, I'm the facilities planning rep uh for CASBO for San Diego Imperial and also on the state, >> you know, level, too. So, we are reaching out. >> We're trying. >> But no, I don't I'm not planning on leaving, but I really don't want to come out of retirement. I'm having a blast. >> So, just a question. So, you with your expertise, do you think if we were to post it as the the district were to post it, do you think we wouldn't have >> no >> a good
201pool? Oh, I think you'd have a I think it'd be a much better pool with the with the making it a senior director than it would have been for a uh a COO to be honest with you. >> Okay. So, >> that's because the breadth of what's required. >> Okay. So, this move as senior director, do you think it'll be good enough for us to do it in house? >> Oh, >> that's a different question. I can't really answer that. >> Well, with with the people Yeah. for the pool just to have enough people to apply. >> I'll be honest with you. I think it'd be smarter to go outside to get a broader pool inhouse. We'll still be working that, not going away from it, but it would be it would be prudent to
202go to broader broader reach. >> Thank you very much. >> Um I'm willing to whatever the um majority of the board decides. I just I know that one of the reasons that this was even offered as a mention is because of the problem we had with the previous person in the position and so that we do have that broader reach. Um and I just want us to keep that in mind because we want to make sure that we're making fiscal decisions. Absolutely. And like I said, I'm listening and taking it all in. I'm including the motion to table. Um but I want to make sure that we also go back and reflect on the reason that one of the reasons right was the board conversation that we are broadening that scope as much as we
203can. It sounds like we've tried um so like I said I'm happy with if we decide to table however that plays out but I want us to we want to avoid the problems that we had before with this position. If I'm if to clarify, did I hear Mr. Pong say that you can put it back out again for a lot less because the parameters are essentially different? Before it was a COO, now it's the um >> I forgot >> the senior director. >> Senior director. >> Is that different? And like >> right, >> it's still the same level of work for the company. >> Okay. Yeah. >> Did I What did I not understand? Did you not say you had other companies or other groups that you could reach out to for a better quote?
204>> Yeah, we can reach out to more. >> Not necessarily for So, we don't know it's going to be We don't know if it's going to be a better quote. It's going to be a different quote, but we don't know where they're going to land. >> I have a question of just procedure. When we table something, it's that it's going to go back and they're going to find another. So it means that next month we would bring it back with uh hopefully other options. >> Okay, I second. >> And and wait a second. And it would come back not recruitment for chief COO. It would come back as recruitment for the senior director. >> Director. >> Okay. >> Yeah. >> So we do have a first and a second. Any other questions? >> Recording secretary,
205call the vote, please. And the motion is to table the item. >> Thank you. I was confused. >> Ramirez Dominguez. >> Hi. Tolston. >> Hi. >> Dominguez Cvantes. >> Hi. >> Tamayo. >> Hi. >> Ug. >> Hi. >> Motion carries 5-0. Item 10 or excuse me 11 W. Um, Trustee Ramired Dominguez. Item 11 W. >> Yes. I would like to have clarification on what the CASPO training is. >> Dr. Reyes, >> please. >> So, Mr. Mr. Pong, can you share about the CASBO training, but also the reason why um uh well ju just share about the CASBO training and and why uh all these people are attending. >> So CASBO, >> I'm sorry, the people listed here. >> So Casbow is the California School Business Officials and our district is a organizational member. So that
206means that um we have access to um we the association represents all the operational staff. So facilities uh finance, accounting, child nutrition, transportation. Um you know I'm I'm part of the local board, so I I help plan this uh conference. And so it's a full day conference that um normally at the state level would cost over $300 to $400 for the full day. Um this one is about $150. Um and there's four different workshops um sessions and there's 20 uh no sorry 16 overall that they can pick from. So um it really offers a good opportunity for our staff to receive professional learning and also networking with their peers in San Diego. Would this be part of like the rigorous learning for all where they receive professional? Is that like meeting that need? >> So,
207so this is uh more in the finance field. Yeah, the fiscal. >> Okay. Trusty Domingus. I was just appreciate that we're embracing these recommendations, FICMAT recommendations and the county board of education recommendations. I I just appreciate that. Thank you. >> Motion. >> Move to approve 11W. >> Second. >> Recording. Secretary, please call the vote. >> Ramirez Dominguez. >> Hi. >> Tolston. >> Dominguez. >> Hi. >> Tamayo. >> I. Motion carries. 5-0. >> Okay. Okay, moving on to item 12, public hearings. The public hearing section provides the public with an opportunity to address the board on specific items. Persons wishing to be to address the board on any public hearing item must complete a request to be heard card and submitted to the recording secretary before the start of the meeting. Speakers are requested to limit
208their remarks to three minutes and speak in a respectful and professional manner. The board shall limit the total time for input on each public hearing item to 20 minutes. With board consent, the president may increase or decrease the time allowed for public comments on each public hearing item depending on the topic and the number of persons wishing to be heard tonight. conducting a public hearing regarding the sufficiency of instructional materials and the Williams class action settlement and adopt the resolution for the 2526 school year regarding sufficiency of instructional materials and the Williams class action settlement with the state of California. Miss Montgomery. >> Thank you, President Ugarte and Superintendent Reyes and trustees. Uh the purpose of tonight's public hearing is to propose the adoption of the Williams resolution. This demonstrates that Chula Vista Elementary School
209District is committed to following the guidelines of the Williams set settlement. Each year, the team from the San Diego County Office of Education visits selected schools to monitor compliance. There are four schools that have been selected to be visited for Chula Vista for the next three years. Allen, Chula Vista Hills, Park View, and Valley Vista. These schools received their first visit this year in the month of August. And I'm happy to report that the results of those visits um really um we received a lot of positive comments and um our district departments worked collaboratively with our school site principles and school site teams to the point that we were given comments such as um spectacular, wellorganized and also we received an exemplary reporting um rating for instructional materials as well as no corrective actions for
210facilities in all four sites. Um, so this resolution is a commitment on our part as a district. Um, and adopting this resolution will provide us with the continuation of funding for quality instructional materials. >> Board comments or questions? >> Um, just great job. And can you repeat the four schools, please? >> Sure. Uh they are Allen, Chula Vista Hills, Park View, and Valley Vista. >> And is there a reason why we chose these four? >> We actually didn't choose them. Uh the county chooses them and it's based on um the dashboard data. And so, uh these four were selected for various reasons. Um it could be for attendance, fora academic data, or for a particular group of students. So, these are the four that were selected. This is the first year of three years for
211the visits. >> They will continue to visit. >> So, they'll get visited for two more years. >> Great. So, good job. Congratulations. Keep up the good work. That's all for me. >> No. >> I'm now opening the public hearing. Are there any speakers on this matter? Seeing there are no speakers, I am now closing the public hearing. This is an action item. >> Move to approve 12 A and B. >> Second. >> Recording. Secretary, please call the vote. >> Dominguez. >> Hi. >> Tolston. >> Hi. >> Dominguez. >> Hi. >> Tamayo. >> Hi. >> Ug. >> I. >> Motion carries. 5-0. Moving on to 13B. Adopt the resolution establishing appropriations limits for fiscal years 24-25 and 2526 pursuant to article 13B GAN amendment of the California state constitution. >> Mr. Pong. >> Tonight we have
212for your approval uh review and approval a resolution establishing an appropriations or budget limit um under the GAN uh amendment. So, the GAN resolution um the way that this works is that there's a calculator inside of the SAX reporting software where it looks at the previous year's um expenditures, total expenditures on the general fund. And then it also looks at um an inflation index. So um you know a cost inflation index and then also how your uh attendance changed and then it creates a calculation on what's the limit that we can spend. And so um for the 2425 school year the limit was just under 184 million and then it also creates a estimate for next year. So for this current year 2526 it's just under 192 million. Any questions from the board else? >>
213Sorry, just double checking. Um, the 191 million is the amount of money we can spend, >> right? It it goes through a whole cost calculator. Um, yeah. So it went up because of the cost of living or >> An inflation indexes. Okay. Yeah, that's it. >> I hear Did I hear a move? >> Second. >> Did you catch who it was? >> No. Who was it first? >> Tamayo. >> Okay. >> Um and recording secretary, please call the vote. >> Ramirez Dominguez. >> Hi. >> Tolston. >> Hi. >> Dominguez. I >> Motion carries. 5-0. >> All right. Adopt the Excuse me. Approve the submittal of the 2425 year end summary of revenues, expenditures, and changes in fund balances. Mr. Pong. >> Thank you, President Uarte, and good evening everyone. Tonight, we have for your review
214and approval of the submission of our 2425 unodudited actuals presentation, our financial report. So this is the final after we've closed all the books um looked at all of our revenue and all of our expenditures our final um statements. So we'll start with the changes in the general fund. Uh we have uh the first column showing the estimated budget from our budget adoption uh that for 2526 where we had estimated actuals and then we have our final unodudited actuals and it's called unodudited actuals because we still don't have our audit until October. Um but we already had our preliminary um and then the last column is whether there was an increase or a decrease um the change. So when we look at our revenues we had a total increase from the estimated actuals to the
215unodudited actuals of 2.4 million. When we look at our expenditures we had an increase oh sorry a decrease in our expenditures of 18.8 8 million which led to a total uh decrease um in the middle there of 2.9 million deficit overall for our combined unodudited or sorry unrestricted and restricted expenditures. When we look at our ending fund balance we're looking at um a decrease from 170 million down to 167 million. our non-spendables, which is our revolving cash fund, and our warehouse. We can see a decrease um from our estimated actuals there because we've been um lowering our warehouse stock. Um our commitments are at 50.9 million, which we'll see a little bit later. Um and we have restricted funds of about 83 million. So we had a change in our um reserve for economic uncertainty,
216an increase of 2 and a half% from what we had um at estimated actuals. So, all of this has been um thanks to the work that we've already started beginning in the 2425 school year with um really looking at all of our positions and expenditures and really examining whether we need to backfill those positions or um you know potentially reallocate some of those duties to other positions and really looking at all of our expenditures as they come through um and determining whether or not they're um necessary expenditures. So again when we look at the health of the district we need to look at the unrestricted which is the first column and the restricted which is the second column. Um we can see that the unrestricted uh we had a deficit of about 4.3 million. On
217the restricted side we have an increase of about 1.2 million. This is where um we receive funds in advance and we spend it over multiple years. Um, so that total combined we had a $2.4 million reduction. But the important thing on this slide is uh uh look at our unrestricted $4.3 million deficit. When we look at our revenue and the changes in revenue, we have um our local control funding formula which was our final LCFF based on our um final um average daily attendance. We have um our two restricted funds. So our federal revenue, there was a decrease in our federal revenue and that um we'll see an equal offset in our expenditures, but um those are for unspent federal revenues that we are going to be carrying over to next year as expenditures. in
218our state programs. Um we had an increase mainly due to our ELOP the expanded learning opportunities program. Uh there was an increase um from the P2 to the annual. Um we had an increase in our interest revenue of about 1.6 million. And then there's this fair market value adjustment. Um, and this is um this is a entry that we only make at the end of the school year when we're closing our books. So, what we have to do is we have to uh determine the value the county helps us the county treasury helps us determine the value of our actual cash in the bank with the treasury. So, um, based on on all the treasury investments, it's kind of like, um, a your house. So, when you buy your house, let's say you bought it
219at, I don't know, 700,000, but it's appreciated with the market and now it's worth 1.2 million. Um, so, but even though you haven't sold it yet, um, you know, there's that 500,000 of unrecognized value until you sell it. So this is where um we're making an artificial adjustment because we have to we do have to recognize that value on our books at the end of the year and then come July we automatically reverse it. So we had to make an adjustment which increased our revenue artificially by 2.5 million. And then all our other revenues um they'll be reflected in carryover this 2.7 decrease um mainly from our Calshape and the CYBHI grants that we received. When we look at our general fund expenditures, um we look at our salary and benefits. Um we had some
220vacancies and then we also had some agencies that were filling in for some of those vacancies. Um and then we also had a large amount in um our ELOP funds, which um we didn't fully use. We used in contracts instead. And we also had a $1 million adjustment in one of our um again end of year book adjustments which is known as our stirs on behalf. When we look at our books and supplies um this might seem a little bit large but it's because we're going to carry this over into the next year. So a large part of this was from our textbook order. So over $6 million. Uh we were projecting initially that we were going to receive all the textbooks before um the before the end of the fiscal year, but we ended
221up receiving them in the middle of July, still before the start of the the new school year, but um not before the end of the school year. So that will be reflected as a first interim adjustment. Uh we have about $2.4 million in site carryover. Um we had um some other grants that were unspent that we'll be carrying over. Uh when we look at our services and operating expenditures, uh we had a decrease of about $4 million there. Um this was also due to some grant funds that we'll be spending down next year. And then we also um one of the we had mentioned it in the board budget workshop, the sexual abuse and molestation assessments. Um our latest assessment that we had initially budgeted about $1.3 million. They're going to let us um pay
222it in the next two fiscal years. So, um, in order to avoid that from hitting the books right now, we're having a higher um a higher interest on the cash. So, we'll split it across the two years um in order to save um more on interest. And then our other expenditures about 500,000 those were just some urine adjustments that we had mentioned earlier. So um our copy releases um and things like that we have to make a year-end adjustment on our books to reflect those as um it's really a a net net zero transaction because we record revenue and we record expenditures. So overall we had a decrease of about um 18 million uh of which will be carrying over um about 11.7 million in expenditures to next year. When we look at our commitments
223we have about 2.4 million in site carryover. Our um safety and security measures about 1.5 million. Again, these are um items such as the bus cameras um that we're installing this year. Um there's a need to update our phone operating systems and um our emergency radios just as some examples. When we look at our vehicle replacements um at 1.5 million, again, we're um still having to um replace some of our fleet vehicles. Uh we're continuing to look at electrification of our school buses along with those grants um to minimize the cost. And then we also have our landscaping equipment which um we just released a bid for for all those. Um we still have our student and staff devices because um we're spending that in the current year 2526. So we've committed that. Um and
224then we have our textbook replacements um that we know that we have our mathematics and um history social science adoptions um coming up in the next couple years. And then we have um our last category um for our postcoid services and staffing. So, all of our behavioral supports, so counselors, social workers, um instructional aids, behavior technicians, um and then, uh classroom technology. So, um there's some infrastructure projects that we're looking at like switch gear replacements, wireless access points to improve improve the classroom technology use. um those SAM assessments that I had mentioned earlier, that's still something that continues to come to the district um as those uh lawsuits are settled. And then also for our budget stabilization, which we'll see on the next slide, um when we look at our 2425 school year, we do
225have um that decrease of about 4.3 million um with about 7.8% 8% in our reserve. Uh we can see that in 2526 again that's a little bit higher than what we would expect because we do have that technology replacement that we have for the one-time purchase. So that negative just under 24 million. Um and we can see that um it goes on to $14 million deficit 19 and then we added another year on there um the 2829 of about 21 million. So um you can see here that >> the unrestricted fund balance which is the second row continues to go down. Oh, he's talking cold. >> Um, and our reserve is going from 5% down to 4% down to 3% and eventually down to negative 1.8% because we wouldn't be able to meet that 3%
226fund balance. Um and we can see that we're having to pull from that um that ending fund balance um the reserve and also our commitments um so as in order to meet that 3% to support the deficit. So, we do still need to even though, you know, this closing looked better, we do still need to um work on our budget solution plan because in that fourth year out, we can see that if we don't, we're not going to meet that 3%. So, um we do still need to continue with our plan. And with that, I will open up for any questions. So for these last slide you showed us um the unrestricted goes from 83 million to 5 million in 2829. Can you explain how do we get that number? >> I didn't catch that.
227Sorry. >> So it it really comes from that very first line where we're showing that decrease in our fund balance each year because we're we're operating on a deficit. >> Okay. >> So it's like catching up to us >> basically. Oh wow. Okay. Um and going back sorry to the to the second page. What is interest revenue? I think you explained really well the fair market value cash. >> Um just interest revenue. What what is that? >> So we receive interest from our funds that are in the treasury. Uh we're required to keep all our funds in the treasury. >> So we get some money out of that. Okay. Um and the page the next page on the bottom with the postcoid9 um the 23 million this is you mentioned it's um the behavioral health.
228So this is what it cost us to have them every year. No, that's just um a a a reserve for if the board decides to um continue with those services, then we would pull from this reserve. >> But really, in the long run, it's still supporting that deficit. >> Okay. Okay. Thank you so much. >> It's very helpful to have the colors, not just the big stack of papers. Just let me know. Justifying this is an action item. >> Yes, it is. >> Motion to approve. >> Second. >> According Secretary, please call the vote. It is Dominguez. >> I Tolston. >> Dominguez. >> IO. >> Ug. >> I. Motion carries. 5-0. >> General information items reports. Um this is the u portion of the board where you can request reports from Dr. Reyes trustee Ramirez
229Dominguez. >> Yes. Um a little bit of back end. I assisted the I know it's it's not part but it is. I assisted the DAC meeting and we had a few presentations that were very eye openening and actually made me think of reports that I wanted to bring. One of them is I want to know how much food are we throwing away? as a district because it was stated nothing is thrown away and I I've heard from other people that it is and um I've worked with as a nonundity so I know a lot of food is thrown away but I just want to know like it's not only one school I want to know how much are we throwing that's one and then the second one >> how would you like that quantified >>
230um is there any way we can quantify because what I was told sorry and we were told in the DAG meaning is that they use if the lunch food wasn't eaten, they use it for next day. >> so, so, so thrown away by students or by >> by the school. The district. Yeah, the students. There's no way. We're not going to go check the >> the trash kids, but that's as a district. Um, and the other one is the other thing that was said right there was that the lunches were actually subsidized, so it doesn't cost us money. So I want to know and I think um Mr. Tomayo had asked for it before but um to have second chance >> second >> breakfast. >> Second chance breakfast. Yes. So second chance breakfast. How much
231would it cost us? Maybe not to have the whole like I know the cafeteria won't be open and the staff and all that but to have those little like packets of already prepacked so they can have something. I want to know how much what it really cost us because again over there I was told it doesn't cost anything. So, I want to make sure that we know the real numbers and if it doesn't cost anything, you know, what are we doing about it? So, those are my two reports, please. Thank you. >> Nothing for today. >> I'd like a report, Dr. Reyes. Uh I've I think we all received some emails from some of the teachers out there. The benchmark adante materials for the grades three to six at uh non-charter DI sites. It's very
232extensive emails, but you know the the the staff the teachers are just they're practically crying through these emails. They're pleading. the growing concerns that I and other dual immersion colleagues have regarding the absence of benchmark adilante materials. After receiving several messages from DI teachers stating that he had not received these materials, she asked around and was informed that CVESD did not place an order for BM benchmark adelante for grades 3 to six. This directly contradicts what was communi communicated to them during their May training where presenters stated that the 20 2526 school year would serve as a pilot year for benchmark adilante. So the their questions and that's why I'd like that report to capture this information. Has the plan to pilot BM Adelante and DI been cancelled or changed? If so, why why was
233this not communicated to the sites or the DI educators there? Why weren't the materials for grades three to six ordered if a trial year was intended? Is the district moving away from a true dual immersion mo model? I'm reading it so you know what to capture in the >> Yeah. So, so I I had an opportunity to read the email. >> Well, there's several. >> Well, yeah, they're they're very similar. Uh-huh. >> Um, so I I had the opportunity to read the the email or emails and I just right now send you a response. >> Okay. >> Um, uh, that addresses the the concerns and with the timeline of of what happened and where we are, etc. Uh, that I got from uh, Miss Perez. >> Could you tell the teachers, they might be listening,
234what is the answer? because I would just have to forward that to that teacher who then has to turn around and forward it to others. >> What I'll do is I'll have I'll work because I'll work with with Miss Perez to uh so she can work with the teachers >> to communicate with teachers what's going on with that. Right. Okay. So that re well that report will be handled in regards to response. Also in um one of our um Friday updates, there was a section there about um achieve 3000 and uh and we know that was meant to be a supplemental tool and um Miss Rosie Martinez and I have spoken before about the concern of the the students being on in front of a computer all day, but because it was intended as a
235supplemental tool, the teachers that are using it appropriately might take reservation to this evaluation because it almost looks like we're trying to get rid of achieve 3000. And if that's the case, I wrote some notes for myself. most teachers don't use as instruction for reading used as an independent differentiated practice ad then admin might want to consider teach you know guiding the teachers of on best practices training the teachers um there's other uh assessments to check the correlation between CASP and achieve scores this is not a writing program but um it says deeper level and it's complex teachers should be trained to guide instruction on all levels comp uh complaint might may be because such a wide variety of Lexiles in each class from 20 to 950 turning off dumping ability do not eliminate without
236replacement. So if the intent is and if this is where this is going, teachers need to know that it will be they'll be provided another tool. But to be just doing this and they start hearing little rumors here and there that doesn't help the morale and it doesn't help to feel like the leadership is keeping them in the loop. So is there a report or something that we can be giving? What is the intent? Is the intent to get rid of a chief? So the intent is >> so the intent is to analyze uh whether or not the achieve 3000 is ying yielding the academic results that we want and that we need and that whether or not achieve 3000 uh results are aligned to academic results uh and not just oh yeah the so
237and so increased so many points but yet has no impact on on the CASP. >> Yeah. So or or CASP. So so so I know Miss Morales is doing a great job at uh really looking at and analyzing data on alignments. >> Now, now may I suggest also that you look at where some teachers are quite successful using it. How are they using it? Maybe the idea is to take a look at how they're using it, if they're successful with their students year after year. Then maybe how they use it is the difference versus those that are just sitting in front of the computer the whole time. So I think the tool is only a tool and and how you use it, >> how it's used. >> And just so you know, no decision no
238decision has been made so far. Okay. >> Uh again, Miss Morales's team uh and uh along with Miss Montgomery, they are working on on looking at the results, >> right? And taking a look at those classrooms or classes that these teachers are able to use it in a way that is successful and that it is used as intended versus maybe someone else isn't as trained on how to to use it and that's all they need is a little bit of guidance on how they can best use it. So, that was I needed to have a report on what's going on there. And the ebikes, the scooters, the e- scooters. I know we talked about it. You know, last time I brought it up, a couple of days later, there was that disaster. Do we have
239a policy for that? Have we informed? I don't know, but I know we have some of our high schoolers. >> Yeah. So, so not a policy. >> Uh because that not a board policy, but I know that we'll do a report. Yeah, we'll do a report because I I know that uh we were working with the city, right, to send communication out and inform. So, so I'll send a report out. >> Okay. And um combo classes, we keep getting all of us, I'm I'm assuming all of us get the email same emails. They're concerned. There's a few schools that are very concerned about the combo classes. What's our re could we get a report as to I know there was there that Miss Sharon Casey's working with several of the classes to see if we're
240able to minimize the number of combo classes that we have. >> So she has been working uh and actually we have reduced the number of combo classes but I will be happy to send a report out next board update. And keeping in mind that there's no way that instructional time is not impacted by virtue of the fact that it's two different grades and the wear and tear on the staff is immeasurable. So that's I think those are it. Could we get a report on the average daily attendance? I know you were working on a hybrid out there for a weekend or or after school. ADA recovery. >> Mhm. >> You'll be excited to hear to read about it. >> Yes. I I read a little bit something in one of the uh board updates, but
241I'd like maybe could report out on what's going on and um how we're doing uh with um Red Ribbon Week. I know that we talked about it briefly. So, you know, especially in light of just the harmful impacts that drugs has. >> Thank you. >> Do I see tomorrow? >> Nothing. Um, mine's more a little long more longterm. It's for quart the next quarter, quarter two. Um, I was in a meeting today and I heard that uh construction costs have increased like 47%. Um so my request isn't about construction. Um it's about if we can keep track right now as our baseline the increase in materials and supplies across the board um from now until the end of quarter two. So now basically until December if we see those prices surging um because if there's
242a 47% increase there then there's going to be an increase in other areas. Thank you for that. >> I I do want to report now that you said that. Um can we get a report on the timeline is going to take us to do the security at the schools? Um meaning the the the buzzers. >> Thank you. >> Okay. Board communications. This is a um area of the board um agenda where members of the board communicate to the public their most recent um district events and meetings. >> Thank you. Um as I mentioned before, I attended the parent workshop from brain my brain doesn't work anymore. Sorry. Brain balance. Yes, I knew that. Um and it was very very interesting. I love seeing a lot of parents there and I love the incentive of California
243Pizza Kitchen and they gave us this like little coupon of like one free meal. Um I don't know if that was from the district or brain balance but I thought it was great. More parents will hopefully will be incentivized to come. Um with that uh I also attended the DAC meeting as I mentioned before. Um, and it was very interesting to see more parents come up and talk about the food and the food quality and making sure that we're giving our children food that is nutritious. Um, and as I mentioned this before, um, not only our cheapest alternative, but nutritious. And a parent actually brought up like research and strategy and see like this is our food is not the best kind of quality. Um, and I know that our district was going to talk
244to him. Somebody mentioned they were gonna get his information to talk to him. Um, so I I'll wait for that. Um, and I that's that's all I could attend like I had shared. I wasn't planning to share, but I did have two debts in my family in the past month, so I couldn't attend anything else. And I want to apologize to Miss Rosie because I had said I was going to come to the community um school event and I was very excited, but again, I was I was in the middle of of a grieving period. Um, so thank you so much again uh for everything and I plan this month to take on more visiting schools and I'll make sure to invite you and I know I already told Arisali that I want to start
245visiting schools again. Um, so we'll tag along so you can come. Um, and yes, I am deeply sorrow for the death of Charlie Kirk who was shot today and died. Um, and for the families in Pennsylvania shooting. I know these news are heartbreaking and I just keep praying for these families. Um but that's all I have to report. Thank you. >> Okay. So, interestingly enough, um and based on this past climate these past three weeks with uh the Catholic school shooting, what happened today? Um I actually had the opportunity to shadow a lockdown drill at a Royal Vista this week. Um I we got the notice on Friday. I had always wanted to see it. Um, and I didn't imagine the the detail that it went into. We've seen fire drills. We've seen earthquake drills.
246Um, uh, I met with the three SRO's and with Darren from our safety team does an amazing job. Um, we divided in into five groups and we went so they did the lockdown and we went into each every single classroom and I was so impressed and amazed at how and I got the littles. I got the TK first grade TK kinder second grade um and third and uh we'd walk into the classrooms and I actually asked Miss Landers, "Are they in here?" Mhm. >> Well, >> because they were not talking and they were not, you couldn't see anybody. They did an amazing job. We opened doors and they were barricaded with bookcases and tables and uh actually my son's teacher had like door like the door jammed. Um so the amount of seriousness that was
247taken with this with the kids, with the administrators, and with the teachers and I know this is just one school, like I said, because I got the notice, I asked if I could attend. Um, I know that every other school takes it just as seriously. Um, Darren showed me the Ajix app and how it works and he showed me that, um, it's been very, very effective. So, I do want to commend everybody. Um, obviously we saw it at a Royal, but I know that the whole district takes it just as seriously and it was very, very impressive and the way that these teachers and everybody keeps the kids so calm. Um, so that was, you know, a sobering experience. But then, um, and I also had the opportunity to visit Finny and Huades Lincoln with
248Miss Rosie. And I, that was such a pleasure to meet the principles and again the staff and get to know more schools. Um, I enjoyed how at Cuades Lincoln, the kids were checking out equipment, the sixth graders, how they were um, they're teaching them uh, leadership and inventory, and they check out the equipment and they turn it in. and at Finny how I we did we did did see a young lady getting her snack. So I know it's an ongoing thing and we say it and we will say it. Um we should keep on looking into it. It I'm glad to see that they were not obviously they were not denied but let's you know it it works. it works and the kids are happy. And um actually at Finny um the sped PE was
249beautiful to see and the way the patients and just the teachers so dedicated with with how the kids were they were playing what was it? Um obstacle teball and it looked like they were having a lot of fun. So they were in the NPR and they were playing that. So I appreciate that. I'm looking forward to more visits. Thank you. I have a grand nephew of Finny. So, uh I attended uh uh Vista Squar's ride for a bike and rodeo and safety and uh the the SRO's were there and they just did an amazing job and the kids were winning bicycles. They got helmets. They they had more helmets than they had children. It was a shame that we didn't have the showing that we should have had. Um they they had 500 the one
250of the ladies from the Rotary, she goes to my church and she came up to me, "Where are the kids?" They had 500 helmets and they couldn't give them away. They gave away maybe maybe a hundred. They had all this food and um they had activities for them to do and stuff, but I think we lost an opportunity there that we could have had uh other families there and uh taking advantage. There was bic they won bicycles and um we lost a big opportunity there. But I went there, the kids were having a great time running up and down and falling and getting up and crying and parents getting them like what a fair looks like. And um also I was at a meeting where there's a gentleman speaking about a program that he's trying
251to develop and about for teachers and and um admin people who are working on their admin credentials to help them with a down payment for homes. So, I'll share that information with you, Miss Rosie, to you guys can talk and see if that works for you guys. But I thought, oh, resources, you know, I'll just hand them off, see if that can help uh in the education field. So, I don't know that it's just for teachers, but he did say specifically in the education field. So, I'll give you that information. And um in regards to the um shelters in place or there are some schools and I know that Mr. Romero and I spoke before about some of these schools that have that hub in the center that they can't lock. They just the way
252it's set up because it has a safety factor on the opposite side. So that may be something we need to reook at again to see if there's another solution there. And um I think that's about it. Thank you. >> Nothing to report. Um, I had the opportunity not only to attend but be part of the planning committee for the South Bay Community School Summit. Um, and I was excited. I was in awe that we were able to bring together South Bay Union School District, Sunny Cedro um elementary district, um National School District, Sweetwater, Chula Vista in in one room and have alignment um with our community schools. um we were able to analyze the feedback and it was all positive um and asking for more because uh planning those days with the feeder schools so
253that you can combine resources and be able to meet the needs of our families and our communities. So, um I it was I was proud. It was an honor and I was very happy to see participation um at every level from school coordinators, teachers to administrators to assistant superintendent and superintendent um in attendance because they care about our kids and they care about our communities. So, thank you, >> Dr. Reyes. >> I just want to say thank you to to everyone for all the hard work. I hope uh I know we have a fall break coming up in a week and a half. I hope everyone has a an amazing break, well-deserved break. Uh stay safe, spend time with loved ones, get some rest, and just reminder that tomorrow is 911, so it's I think
254it's a time of uh reflection and um u gratitude for all we have. >> Thank you. >> Is there a motion to adjurnn? >> Motion to adjurnn. Second >> recording secretary, please take a vote. >> Dominguez, yes. >> Tolstoning abstain. [Laughter] >> Motion I I motion carries 41. The next board meeting of the Chila Vista Elementary School District will be held on October 15th, 2025 at 400 p.m. for close session and 6:00 p.m.