HBCSD Regular Board Meeting 10/8/2025

001Good evening everyone. We're going to call the meeting to order at 5:05. Um, Dina, could you take the roll call, please? >> Board member Van Landingham. >> Board member Clue, >> present. >> Board member Bob Lmon Monica, >> Vice President Clerk Barrow, >> present. >> President Cole, >> present. >> All present. >> Thank you. So, any um public comments, communications regarding close session? I don't see anyone in the audience tonight. Is there anything in the Okay, great. Um I'll just make this comment. All public um comments from the audience board for items on close session to the people that are not here. Members of the audience may address the board regarding close session agenda items. Comments from visitors shall not exceed three minutes unless weighed by a majority of all members of the board. And

002we will adjourn then to close session. We'll call the meeting to order. It's uh 603. Dina, can you take the role for us, please? >> Board member Van Landingham. >> Board member Clue, >> present. >> Board member Bo Lammon Monica. >> Vice President Clerk Barrow, >> present. >> President Cole, >> present. >> All present. Thank you, Dina. Um, if everyone there is no report out from close session, so if everyone can just join us in the flag salute. >> I pledge allegiance to the flag of the United States of America and to the republic for it stands, one nation under God, indivisible, with liberty and justice for all. And then can I get anyone to approve the agenda, please? >> Move to approve. >> Thank you, Maggie. Second. Thank you, Rachel. All in favor? >>

003Um before we do an announcements, our announcements, we just wanted to take a minute and um stop and thank our lovely um assistant Dina who is moving on. And we just wanted to as a board just say thank you so much for your dedication to Hermosa, to us, to the superintendent prior and to Susan. And we know how much you um have done for this district and for us all the time. And you are so behind the scenes and we will miss you terribly. And you are a great party planner. And so they are getting a really great party planner person. And um they are lucky to have you. So we are very happy for you. sad to see you go, but I know we have a wonderful new person that is going to replace

004you, but no one really will replace you. You do a great job. So, I'm excited for you and your family, and we will miss you. And we have a little something that we all have kind of contributed to to give you Oh, you helped us a lot. So, thank you so much. Um, all right, moving on. Hard to move on from that, but thank you all for being here. And I see my neighbor Kelsey is in the audience tonight. So, I'm very happy to have the Herosa Beach >> Neighborhood Herosa Valley Student Council come on up. Even if you're not Kelsey, you can come on up, too. Hi everyone, I am Noah Valley's ASB president. We are excited again to be here tonight and update you on what has been happening at Valley. Dr. Buddy

005Clemens is making moves with the HVS band. Fifth grade beginning band students had the opportunity to use a band instrument petting zoo to try out different instruments to help them decide which band instrument that they might be best suited for. All band students, including fifth grade beginning band, intermediate symphonic band, and advanced concert band, are all using a phenomenal webbased program called makeamusic.com, which is a virtual practice assistant to track practice and enhance the music learning experience. The Hermosa Valley multi-purpose room stage has been transformed into the new band room, providing them with the opportunity to rehearse where they will eventually perform. The band students recently were provided with new chairs specifically designed to promote optum sitting posture for use by musicians. >> Hi everyone, I'm Anha Kang, Valley Student Council member. In Senor Fusino's

0068th grade Spanish B class, students completed their first penpal letter to the students in Lorettto, Mexico. Liz Maria Ramirez Ramirez, a retired educator of the South Bay, ex-president of Hermosa Beach/ Lorettto Exchange Program and current resident of Lorettto, is delivering them this month. We hope to get the letters back soon. Our public speaking and debate students are preparing for their second formal speech, a persu a persuasive speech that requires research, the incorporation of the rhetorical devices of ethos, pathos, and logos, and a call to action. In Miss Brown's personal finance class, students continue to make investments and follow the stock market. Students presented personalized projects about their fi financial decisions given a fake salary. They are now starting their business unit. Hi everyone, I'm Tara Sarino, Valley Student Council member, sixth grade vice president. In

007Miss Gonzalez's leadership class, students have been exploring what it means to be a great leader by developing a growth mindset and recognizing that mistakes are opportunities for learning and growth. They've reflected on the power of positive self-t talk and habits that make a strong lead. Currently, they are focusing on teamwork and discovering what it takes to be a positive contributing team member. In idea lab 5, students are building and programming Jumo robots for sumo battles, designing marble roller coasters, and creating 3D printed keychains using Tinkercat. PLTW students have been have explored design through spaghetti towers and catapult competitions. completing a music montage with voiceovers and are now designing 3D printed fidget spinners. Steam 7 students are finished an app project and a mini golf unit with moving parts and sports and are currently filming and

008editing music videos. Steam 8 students completed a sport team rebrand, developed a tech website, created a grid self-portrait, and coding a JavaScript animations of themselves. >> Hi everyone, I am Arya Cavikar Valley student council member. In yearbook with Miss Ripley, students are working on photo projects to build skills in photography, composion, and lighting. We will take a walking field trip to the Hermosa Beach Pier on Thursday to take photos for in the community. In art, sixth graders are learning facial proportions and drawing their own features from observation. Art seven students are working on their eye project after practicing colored pencil techniques. Art eight students are learning how to create a still life composition. Hi everyone, I am Kelsey Kler Valley student council member. Um, Hermosa Valley Hermosa Valley's first ever math olympiad team has begun

009practices with Ben Lewis and Miss Brown. They are busy learning how to solve problems that require creativity, persist persistence, and strategy. Students are learning how to approach complex tasks, break them down into man, manageable steps, and explore multiple strategies to find solutions. Science Olympiad has also begun practices and will continue to practice before their first science competition. Model UN club is up and running. High school students in the Mira Costa program come every week in order to prepare students for being one of the best diligent. Um students are working on improving public speaking skills and preparing for high school. Hi everyone, I'm Mia Rubo Valley Student Council member. In honor of our participation in the United Against Hate campaign, Hermosa Valley students participated in a powerful digital citizenship and literacy assemble assembly presented by digital

010forgood # I can help. Students and staff participated in interactive activities, managing online conflicts, AI misuse, and other digital challenges. HVS athletes is busy competing in their fall season. Practices and games are happening weekly for our sport for our fall sports teams both home and away. All teams are undefeated. Let's go Valley. Thank you again for allowing our student councils to share what is happening at Valley. We look look forward to sharing more information with you next month. >> Great job everyone. Thank you. It sounds very busy and I just wanted to get clarification. I did have one question about the petting zoo with instruments is like it's just as like you can go and try any instrument. Do you know Does anyone here know? >> That's funny. That's funny. >> Tell us, Kelsey. >>

011I just love that. It's such a good idea. >> According to Dr. Clemens, sometimes you pick the instrument and sometimes the instrument >> instrument picks you. I just I do know that. You don't know this until you pick it up, pet it, play >> was just the thing or the bassoon. You never know. >> You got to feel your way into the instrument >> that that if you haven't gone to see a music performance in Hermosa yet and your parents here, you totally should go. He's incredible. If you're going to have like an incredible music experience and we do have Miss Brown in the audience and she is also an incredible math teacher. So lucky that your your students get to to go through her class as well. So, thank you all for being here.

012Um we're going to move on to um 7.2, A local indicator update for priority one teaching assignment monitoring outcome data release. Not as exciting as student council, but Miss Gluck, >> local indicators must be shared as a non-consent item at the same meeting in which the governing board approves the LCAP. The 2324 teacher assignment monitoring outcome data, which is part of priority one local indicator, was unavailable at that meeting. School districts are required to report the 2324 teacher assignment monitoring outcome data to the governing board upon its release in a manner consistent with the local with other local indicators. The California Department of Education released the 2324 teacher assignment monitoring data file on September 24th, 2025. The district had one teacher um out of assignment, meaning the teacher had a credential but was missing their

013English learner permit. Thank you, Miss Glack. Moving on to public comments, and I see Emory has one, but I'll read this announcement ahead of time. And public comments from the audience to the board in person. Members of the audience, Emory being you, um may address the board on any topic regardless of whether it is listed on the agenda. However, the board may not discuss issues raised that are not listed on the agenda. Topics not on the agenda that are brought to the board's attention may be investigated by the administration in a report made to the board either publicly or privately at a future meeting. Comments from visitors shall not exceed three minutes per individual speaker unless waved by a majority of all members of the board. Welcome Emory. Um as always we are happy to

014see you >> uh good evening for President Cole board members Dr. executive team and committee members. Um Emry Chen, director of wellbeing services at BC Health District. I'm proud to announce that this year marks the 70th anniversary of BC Health District serving the cities and communities of Rosa Beach, Rodo Beach, and Manhattan Beach. um in order to appropriately you know uh celebrate and acknowledge this landmark year you know I think it's only fitting that I came here to thank the district you know for our partnership um you know our ability to collaborate together at least in the five years I've been with the district has been quite notable and you know um it's allowed us to sustain like true impact u for our community students our families and the broader adult community and so um

015a summary of our accomplishments um with the district along with the neighboring school districts are kind of summarized in the school district health report that I've uh provided you. So in your leisure, please flip through it. It's kind of like a bit of compilation of our greatest hits together. Um again, could not have done it without our work together. And you know, special shout out again to Sophia Glug who I have access to on a monthly basis and we get things done. So, thank you for allowing us her time. Um, I do want to take a moment to highlight the fact that this new fiscal year presents an opportunity for me to not only formally change my title, but I am now the director of well-being services. In the last, you know, four or five

016years, I've been the director of youth services. And so um that's giving us an opportunity to restructure our programming across the lifespans for BC's residents while still maintain a commitment to you know empowering our community through wellness and care. Um my particular department still while these changes are occurring is committed to prevention and um you know focusing on mental health and substance use as well as physical health. Um you know we know that all coities is celebrating its third year. Hard to believe that November comes around. So, what this does is it gives my uh time an opportunity to kind of shift towards our younger ages, you know, and so um we're really thinking about focusing on 0 to 11 and in doing so with that younger age, we have to think about the adults,

017these young people's lives. And so, this includes our parents and also our education workforce. And so, um my new department will kind of bookend uh all but still continuous and And so we really look forward to kind of innovating new programming as we know that there's higher um you know parental stress, teacher burnout, you know we're in the middle of a loneliness epidemic and so we want to work with the district to continue to kind of fill those gaps and so look forward to having you know another successful year with you and so thank you again for your partnership. >> Thank you so much Emry. Anybody have any questions before he heads out? We just we appreciate all the work that you do with us and um I think all of us would be willing

018to also do any sort of brainstorming with you if you if you want want that help as well and we appreciate Miss Gluck always being on the forefront of that for us. But >> yeah, >> thank you. Have a good night. >> All right, moving on to uh public hearing number nine 9.1 open public hearing. Um, open. We're going to open the public hearing regarding the statement of assurance for the people textbook and instructional materials incentive program. The hearing is open. >> The board will hold a public. >> Anyone have any questions? Do you need to make any announcement? >> Nope. You just need to take a vote to open. No public comments and take a vote to close. >> Okay. Can I get a motion? >> Move to open. Thank you. Can I get

019a second? >> Thank you, Maggie. Um, all in favor of opening. >> Okay. And then we'll Oh, we're closing at the end. Okay. 9.2. Um, hearing on resolution number uh 42526, statement of assurances for the pupil textbook instructional materials incentive program. The board will hold a public hearing on the adoption of resolution 425-26 statement of assurance for pupil textbook and instructional material and incentive program grades K through 8 fiscal year 2526. Public comments are requested at this time. So what it's important to note that this is the Williams Act and so this resolution um is assuring that every student in the Hermosa Beach City School District has access to core materials in all subject areas that includes um technology and Chromebooks in for upper grades. >> Does it just out of curiosity does it always

020include Chromebooks and >> it's been a a newer um >> that's an addition to the Will Williams Act. >> Yeah. As as as times have evolved over the last especially post pandemic. Okay. Um it's the Chromebooks are considered part of the instructional materials. >> Great. Thank you. That clarification. Um can I move on or do I have to take a motion to approve that? >> You just have to uh take a vote to close it. >> So I just can move on to 93. Okay. We're going to move on to 93. We're going to close the public hearing. >> I second. All in favor? >> I. All right. Moving on. Uh public hearing is closed. Byebye. >> Um number 10. Uh yeah. Um board member reports. Do I have any board member reports? >> Yes.

021>> Um the wellness committee met last week uh and still working on revamping, revitalizing, reforming the the wellness plan for the district. Dr. Wilds has everything divided up and folks are are progressing and we also reinstituted I think is a good body shaming subcommittee. >> Great. Thank you, Maggie. >> Yeah. The South Bay Community Coalition Against Hate is gearing up for its United Against Hate Week, uh which is October 19th. I'm really excited that the district is participating with uh uh the events that they posted this week. Um there is across the board uh actions for people starting with yoga for unity sponsored by beach city's health districts 6 p.m. on Monday the 19th and then there is a whole list of events that are published the website and I'll make sure that the district

022has that information and pushes it out um candle light vigils peaceful celebrations uh different districts are doing um events within their community so really excited Okay. All right. Moving on to um 11 reports to the board in discussion. 11.1 Mr. Alan Rising construction delivery model. >> Good evening, Madame President, board members. I'm here today to talk to you about the very exciting topic of uh project delivery method tonight. And as we get started, I'll take a moment to uh uh to uh apologize in advance. I have a little frog in my throat, so I may have to stop and take a drink or or a small cough, and I apologize. Uh I don't know if we have a great Thank you very much. So, project delivery methods. On tonight's agenda, we'll be we'll be presenting

023to the board uh options for lease lease back and some some proposals and resolutions about moving forward with some of our construction delivery methods. And I wanted to take a moment to really explain the world of construction delivery methods. There's a whole wide range of uh options for the board uh and for the the district to take in in in moving projects forward. All of that have various different advantages and disadvantages. I routinely that there's no one perfect delivery method and uh it's really up to uh individuals that really understand the desires of the district and needs of the project to determine what's the best delivery method moving forward for each individual project. Today I wanted to give you a quick overview of those delivery methods just so you can kind of understand where they

024where they come from. Uh I'll be coming at you pretty fast with this stuff so if you have a question please stop me and and ask the questions. But I do want to get through it pretty quickly so that we can have a little bit of a conversation about uh about these leasebacks at the very end. So I always like to start with a maybe I should turn that on. There we go. I like to first of all a disclaimer. I'm I'm not legal counsel. Uh but I have many many years uh almost four decades of working in this field and working with each one of these delivery models uh many many times over. And so uh it comes to you just from my experience, not necessarily as legal counsel. So we will be using

025legal counsel as we move forward to make sure that we guide the district really through all the various different regulations and requirements. Uh I like to start with a concept of just universal contracting rules, right? There's a universal rule that exists in our industry and basically says everything must be bid. Everything we need to do needs to take take it out to the streets and bid it in an open market to get get the best price for our students and our communities. That's the general rule except and we're going to talk a little bit today about some of those ex exceptions that exist in the law and in the public contract code that allow us to look for better ways and more more uh ways that allow the district to have some flexibility in how

026they move forward to ensure that we get the best results for our community. Those universal contracting rules start with our bid limits. This isn't per the public contract code. The district is free to award contracts, uh, negotiated agreements, they call them, with vendors for up to $114,800. These are just negotiated, uh, contracts. We we pick up the phone and we call a plumbing supply house and we buy products all the way up to $114,800. And that doesn't require us to go out to bid. We we can issue those. That's either service contracts and other things for the purchase of equipment, materials, and supplies for what are called non construction services. This is where it gets a little inky and cloudy in the in the law. And for repairs, including maintenance services as defined in the

027public contract code that are not considered to be public public projects for uh public contract code 2202. Okay, I'll talk a little bit about what does that mean. There's a requirement for formal bidding in our in our state where school districts must formally bid all public contracts, including purchase orders for services, equipment, materials, and supplies that exceed the $114,800 threshold or any public project that exceeds $15,000. Quite a disparity there in in the number, right? 114,000 versus $15,000. And don't ask me why. We've tried for years to get the legislature to change that. We just don't seem to be able to get some traction there. Uh public projects are specifically defined as construction, reconstruction, erection, uh alteration, renovation, improvements, demolition, and painting, but does not include maintenance maintenance work. And trust me, there's a lot

028of cloudiness there in in what what does that mean and how do you define that as as you move forward? Uh when we talk about formal bids, uh there's a very specific connotation to that that we're all pretty much familiar with. It's called design bid build or in the industry we call it hard bidding it. This is where we put a bid on the streets. They give us a price we award a contract. We have a onetoone relationship with contractor in a district as we move forward. Typically that traditional method involves a district hiring some form of an architecture architect or a designer or someone of knowledge of the project to come up with plans and specifications. We use those plans and specifications to solicit bids. If those plans require the approval of the state

029for the for the state uh ar the division of state architects rules will we get approval from the DSA prior to uh soliciting those those bids. Those bids are openly uh they're solicited they're they're opened and public. It's a very formal process. Uh and we award the the agreement to the contractor who provides us the lowest responsible and responsive bid. Those are very two different concepts. Responsible contractor themselves do not have anything that precludes them to work for the district. They've done something wrong. They've been they've been banned. They've been barred. Those type of things. Responsive means that they follow the the the requirements of the bid. Did they put in all the necessary forms? Did they have all the requirements, the licenses and the insuranceances and all that kind of stuff? So, we check

030all of those to make sure the contractor is both responsible and responsive to what we asked them to do. And then the district awards the contract to that lowest bid. There are challenge that I'll talk about in just a moment. Uh this is what that relationship looks like. Again, the district has a architect that that they have a direct relationship with. They also have a construction manager, the person who's actually helping them to make sure that everything goes smoothly with that contractor. They have a single relationship with the contractor and then the contractor themselves has relationships with each one of those subcontractors. Pretty traditional environment. We're all pretty well comfortable with that. There are some pros. uh pros are it's a very traditional method. Everybody understands it. It's pretty easy. It's pretty cut and dried

031on how to do it. There's a lot of legal familiarity to it. Uh you typically get a very competitive bid at the beginning. Let me say that underline at the beginning. And it's pretty simple. There are some limitations to it. Number one is uh there's very limited collaboration between the district and contractor. In fact, the laws specifically preclude us from collaborating with contractors in order to ensure that there's transparency in all all the work. Uh so the contractor has very little time to actually look at these plans and specifications to be able to provide that bid to the district. There's a potential for that adversarial relationship. So if the contractor doesn't have a lot of time to work through these plans and specifications, their job now is to come back with these beautiful things we

032call change orders to be able to make up for those that they they didn't include in in their bid. There's a much higher risk for those change orders. Remember this, this contractor may have only had just a few weeks to look over these bids. And sometimes we have those contractors that specialize in looking for change orders, looking for opportunities to be able to get their money. Remember, all of those change orders are nonbid changes and non-bid expenditures of dollars. And so that's usually where a lot of these contractors can make their biggest profit in those areas. So there's a high risk or uncertainty in what your final cost could be at the very end. And it really becomes a game of of working with this or maybe collaborating against this contractor through the process to

033make sure that you get what the district is paying for throughout the entire course of the project. Uh could result in in sometimes justifiable or even non-justifiable delays in the project. And so maybe you do get a little bit little bit better cost up front, but if the project took six months longer, we really benefit from that. Not trying to knock a design bid build. It can be a great tool for certain applications, but we just have to be cautious of what we're walking into when we actually use that that delivery method. There's another delivery method which is really a variation of hard bid. It's called CM multi-prime. It's essentially where the district uh hires architect, develops plans, gets them approved by the state, district advertises for bids, but instead of awarding to a single

034entity, general contractor, they award multiple different subcontracts to each individual trade specific contractor. So, what it looks like is uh this arrangement here where there's no general contract. The district now owns multiple different contracts with multiple different individual trainers. It can have some advantages and disadvantages. Uh you can have a greater degree of of cost savings largely through avoiding your contractor markup uh because he's not making a profit on this. So so we benefit from that. It allows us to bid out individual pieces of work and possibly start those earlier as opposed to waiting for everything to be in a big in a big uh package from the general contractor. Yes. >> Uh just to clarify, what is the difference? between a subcontractor and a trade contractor. >> Essentially the same thing, just a different

035term for those. So, uh, a subcontractor is is a, uh, an entity that that is second in in the line of the contract. We have a direct relationship with a contractor. He then has a contract with a subcontractor. Sometimes we call them trade contractors because they're usually uh differentiated by the trade that they that they support whether they're plumbers or carpenters or electricians, those type of things. >> Uh so just a uh when you have this number of trade contractors, it's assuming that the district has the expertise to manage the different trades. >> I'm I'm sorry. >> It would have it's making the assumption that the district then has a a contractor level of knowledge that they are managing those trade. >> Yes. Absolutely. Absolutely. Uh if I back up a couple slides here, typically

036at the bottom that the district would still have to hire a construction manager. It's even it's even more uh necessary if you use CM multi-prime because essentially the district is now operating as a general contractor and all of that coordination both the advantages of controlling that coordination and the responsibility of controlling that coordination now relies on the district to manage that. I'll say and sometimes it's beneficial to tell a contractor it's his problem to coordinate when the the carpenter and and the plumber comes into the job that's really on him to coordinate that with CM multi-prime it's now on us to coordinate that to make sure so uh when I get to pros and cons with CM multi-prime that greater owner responsibility is one of those those cons and there's a cost to that there's

037a cost to that in not only staffing to make sure that you have enough people on board in order to manage that work but also there's there's a cost on the back side on the administrative side. So now rather than processing a single pay application each month for a contract, you may be processing six, seven, eight, 10 different individual uh invoices each month with different contractors and all of the resulting uh work that was associated with that. >> But that's where your construction manager >> with the construction construction manager would be involved. Yes. And they would be managing that. But there's also the the office of the house. So construction manager because they are an outside consultant, they have limited access to district's accounts and and systems and so you would have to have internal

038staff to actually process those invoices and with the county in order to get those paid >> versus the general contractor doing it. >> Yeah. >> Uh and again lastly, there's no single point of contact. You know, one thing, one nice thing about a general contractor is you have a single point of contact, somebody who's responsible for the whole project and and they're responsible to make those those uh those decisions to ensure the contractor the the whole contract is on time and within the allowable expense. We also have a uh when we I talked earlier about there are exceptions that the bid limits. Now we're going to talk a little bit about those exceptions. Uh we talked about the formal bid, the informal bid process. When we get into design build and some of the talking

039about these are those exceptions where you don't have to go to formal bid uh with those bid limits that that I spoke about earlier. Design build is one of those. So design build is a situation or it's authorized per uh education code 17250. It has a minimum contract value of $1 million. So below a million dollars you cannot use to sign bill. This is where the district uh develops a set of project requirements. What is it that you want to build and how need to work and how do you want it to look and all of those kind of things. Uh you then uh which you to do that you typically hire a third party uh either architect or third party design services to come up with what those expectations of your project are. It

040could be everything from type of science labs to how big and and wide the building needs to be. Whatever the district can imagine is the expectations that come out of this project. Those are all developed into these project requirements and are considered to the minimum requirements that the district has for the project. Those requirements uh and in in the development of those requirements, the district also develops a set of best value criteria. This is where the board of education determines what criteria other than price or possibly including price is considered to be the best value to the district. It can be everything from uh artistic elements if you're looking to maybe design a uh state-of-the-art performing arts center and you're really looking for our potential artistic nature of it. Uh it can be form and

041function. It can be life cycle costs. It can be a lot of different factors that we determine are the best interest of the district in this particular project that we'll be focusing on determining which design entity we will we will uh we will use. The district then submits proposals from design entities which are typically a partnership of a contractor and an architectural firm that come together to to not only design and build this this project and they solicit for the district their proposal based upon those those best value criteria that the district has has uh has approved or the board has approved uh and then the entity is selected from there. There are some concerns about design build. Design build is a wonderful tool but there are some issues with it. So quickly I wanted

042to show you what that looks like. So again the district has a program architect. This is someone who helps them design all those requirements. They also have a contract directly with the design build entity. And then the design build entity has their design subconultants, which is all of the engineers and architects and everybody that work on the project, but they also own construction side of the house as well. So all of those those different functions go through the design build entity. So there are some concerns with that. So uh I guess I haven't got there yet. So I want to talk a little bit about sum. There's two different versions of design build I wanted to talk about. So, one of them is what's called a stipulated sum and those are projects that have to

043be over a million dollars. Uh, this is really where you come to an agreement very early in the project with the design build entity. You determine what that price is even before the designs have really made made it past those initial project requirements. Uh, there's limited flexibility with the design build entity after that that agreement has been forged with them. And it really fixes that price very early in the process. There's a newer version that's only just a few years old that the that the legislature has approved which is called progressive design build and this allows for the district to select and go into award with a contract with the design build entity with an yet to be determined value of of the the project. It allows a greater collaboration between the district and the

044design build entity to finalize the designs before that price is finally determined and we finalized the agreement with that design build entity. Uh statute limits those to only projects that are greater than $5 million in size. Uh but it does allow a much higher level of collaboration between the district and the contractor. I would say a little akin to what we're going to talk about at least lease back where there's some flexibility uh to work towards a price that that both sides can can agree to and be able to bring bring together. The pros and cons uh there are pros. It it allows a single point of responsibility between the the design and construction team. So a lot of times uh what you find in projects is a disagreement between a designer and a contractor

045and that creates in those beautiful things we call right? Uh where the the the designer thought one thing but the contractor thought another thing and that creates an ambiguity there and it turns into delays and it turns into costs and all those other things. With a design build, it all goes back to one entity. They're responsible for both design and the construction. So if they can't build it the way they designed it, it's on them right to make it right. It allows for faster project delivery. you know, you can begin to work pretty quickly uh towards that development of the design and and the start of that project directly with those design entities. Much improved collaboration between the district and the designer through the process and it gives us a very early cost certainty with

046with fewer change orders to the process. The con the cons are once you've agreed to a price, you're releasing that design over to another entity to finalize that. If your requirements were not built in those turnover documents or those those those uh those requirements documents, then it's going to be up to that contract to determine what's the best way to do that. So, uh if you're in a position where you're able or willing to give give some of that design control over to an entity, it could be a a good uh a good tool. There's definitely a higher potential for those scope gaps, right? You thought one thing, but they thought another thing. And unfortunately with this tool, uh they kind of have have the authority the way that they think is best unless we

047go back to an amendment or a change order. Uh there's somewhat limited uh transparency. Uh the contractor and the architect own all of those agreements. So you don't necessarily see it. All you see is that lump sum. So you're not really certain how much the various different elements of the project are costing. And it's not really suitable for all projects. It really it's really kind of a specialty project where it really is provides it best uh applicability to the district. So lease lease back which is kind of the the topic for tonight and it's on tonight's agenda. I wanted to talk a little bit about lease leback and what it is. There's a lot of misinformation about lease lease back. There's a lot of comments about it's not legal or that it shouldn't be used

048or you probably heard them all but I want to talk a little bit about what what it is and how it works and the legalities behind it. Uh so lease leback is one of those alternative delivery method. It it is authorized per education code 17406. Right? And what it specifically says is the school district and this is where the where the trouble starts without advertising for bids may let real property that belongs to the district that the lease requires that the lease the contractor to construct a building or buildings for the use of school district for the school district. It requires a district to lease the property to the builder for a minimum of $1. that solidifies the lease and the lease lease back builder then constructs a project and leases that project back to

049the district for an agreed upon period of time. That's the lease lease back part or the lease back part, excuse me. So, it's essentially a situation where we take a piece of land, we lease it to a builder with the express purposes of constructing a project, that that builder constructs that that project and then the district leases it back from that that builder uh for a prescribed period of time. So you may ask the question, why are we doing this? Right? What's the reason for doing this? If you go way back, way back when districts were fairly strapped for cash. This was a if you think a little bit about folks that would come in and maybe develop a housing track, a housing community, and then over time they would sell off those those houses

050to buyers and then they would make their profit in time as they as they uh brought it back. This is where it originally stemmed from there. the developer would bring in a high amount of new capital money into the project, build that school or that resource for the school district, and then the school district would pay pay it back over time to that to that developer. It's kind of where it started from. It's obviously uh changed a lot over the years, but that's that's the basis of where it started. So, one of the reasons why we would do that, it does give the the district a lot greater flexibility in how they begin this process of collaborating with the builder. They build a high level of of collaboration directly with the builder. The district again

051will typically hire an architect. That architect would develop those plans and specifications and get those approved by DSA. That is a requirement. Uh the board establishes what they consider to be the the best value lease lease back criteria. What what does the board uh believe is the best uh the best value for that contractor to have? And it goes beyond price. It can be the ability them to perform their experience, the level of staff. We're going to talk a little bit about what our recommendations are tonight, but it can be almost anything under the sun that the district feels is appropriate for this particular project. The district then solicits proposals from qualified biders and selects the bidder based or builder based upon those pre-established board criteria. And then uh here's some of the other advantages

052associated with business act is you can do this very early. There's no requirement that the plans and specifications be completed. In fact, there's no requirement the plan specifications even be started when we select the builder for the particular project. We can base it on things such as past performance, things like their market cost, things like their what are called general conditions cost and other factors. Uh and then a district can negotiate on what's called a pre-construction services agreement. spec. This allows your builder to work hand in hand, shoulder-to-shoulder with your designers to provide design support to do things like constructibility review to ensure that there aren't any gaps or misses in the plans, anything that can't be built, anything that's going to potentially create a problem, whether that means increased costs or delays in the

053process or other issues. It allows us to work closely together for real life estimating. So, uh, we don't want to get to the end of a project where it's fully designed and approved to find out we can't afford it. So, this allows our contractor to work closely with us to let us know what the reality of the cost of construction are process so that when we do get the plans approved, we can move right into construction and know that we have the funds and we have the money ready to be able to move that project forward. It also allows a contractor to do various different early start work such as selective demolition, investigation work, things like identifying electrical panels, electrical sewer lines, all of those other things that tend to be a little stickers to

054projects and creating problems for us. So they can get out there and start really doing a lot of that reconstruction work, really ensure that the project or as many of the potential gremlins have been identified. The the law allows a district to negotiate a contract based on either lump sum or what we call a guaranteed maximum price or potentially a fee based structure where cost plus a certain fee. They'll they'll do it for 4% 5% whatever the the market fee is that the contractor would have. Those are less popular. Uh typically it's a guaranteed maximum price that happens on most arrangements. Now, uh this is what it looks like. Again, the district has a direct relationship with with an architect. uh that architect then works closely with your lease lease back contractor through the process

055to ensure that uh that we we have a buildable set of plans and and a buildable project. That lease lease back contractor then awards individual trade contractors or individual subcontracts to to all the different packages and it could be electricians and plumbers and you know HBAC folks and all of those things that they would they would control all of those individual subcontractors or trade contractors. And I apologize for the two different terms. So similar to a hard bit other than that that high level of collaboration through the process forward. Uh one thing I'll point out with the lease lease back uh it is what we call an open book environment which means that in the solicitation of those trade contractors and in the award of those trade contractors the district has a high level of

056engagement during during that process. We know exactly who they're bing it to. We know exactly who they're it to and that becomes a a decision that the district is involved with. Uh it can be both on best value criteria. We can establish that to ensure that we pick a subcontractor that meets the general best needs of the district or it can be simply on price and that's something we determined as we as we move forward project building. So there are pros and cons. So the pro of lease back is allows very contractor engagement. So they're they're able to collaborate with the district for months and months if not years ahead of when the project actually starts. So they they uh ultimately become the most familiar with that project of anyone other than the designer to

057ensure that they're ready to go. better quality controls which usually results in fewer disruptions or disputes uh issues that happen on the project because again they've been working on this process for for a while and in fact in most cases the subcontractors have also been working on this project for a while. They bring out electricians and plumbers to the project to make sure that they look at it to ensure they know exactly what they're getting into when they bid on it. Uh it minimizes those risks we talked about earlier with low bid methodologies uh in a much higher level of cost transparency because we open the format of these packs. There are some cons uh we've all heard and read about the legal challenges associated with I will just make a commentary to that. I

058think most of those are because they were poorly administered right and and poorly handled from the very very beginning. Uh there is a public perception about >> I have a question on that on the legal challenges because I have not heard the legal challenges since this district did use um the lease back for both of its projects. Did we have any legal challenges to ours? >> No. When we first started looking at this because I think the law turned in 2014 or 2015 and that's right when that was right as we were entering in the new project. So it there was a robust conversation that the district took place back in 2016 2017 when we started looking at these models again because it was so new. We're now 10 years past that legal ruling. And

059so, you know, we can talk about opinions later, but it's been 10 years since that, >> but there's a new legal case on the 20 like as of 2023 or something like that. Yeah. So, >> but challenging the challenging a particular project, a particular >> Yeah. The the challenges were associated with uh the the way that the loose lease back was administered by by those individual districts. uh the the at least accusation was that there was a a lot of uh conflict of interest that was happening throughout that process. Uh some of these districts were not engaging with any level of competitive uh work with other other contractors. There was zero solicitation. They literally had a contractor that they gave all the work for their entire bond program to without any level of solicitation or

060or uh competitive I I don't want to call it bidding but it's competitive solicitation >> but this doesn't require competitive solicitation this lease lease back technically doesn't require >> it doesn't but you can put that in like an agreement one of our >> yeah the laws as they exist now there's been several different pieces of legislation that have passed that now requires us to go through a solicitation process >> and what we're doing tonight which is developing what those criteria are up front in a trans open public format so that everyone knows what the expectations of this board is of those ly specters. Those were not a requirement. As I said earlier in 17406, it basically says without advertising bids. So quite literally districts were just selecting their favorite contractor and awarding them $40 million

061contracts. And and that's what where the trouble started. And and there was lots of court cases that that went through the process from there. Again, with cons, there are uh public perceptions, right? There's still some lingering public perceptions out there about about this back and whether it's legal or not. It is legal. There's been various different pieces of legislation been passed to to I'll say short up so that we all now know what the rules are and how to how to administer it. Uh they can be complex relationships. You know, instead of one contract, you're not talking about three. You have a a lease, a le back or a sub lease where the contractor now leases it back and now you have a pre-construction agreement. So you have at least three different agreements now associated

062with this with this uh contract. So it can be somewhat complex as you manage those. Yes. >> Uh as part of that legal uh complexity, how does it work with uh um with the construction firm having the lease over the school site and the school site still being an active school? >> Yeah. And and insurance and there's all kinds of protections but if you could just walk through what is that? >> Yeah, it it's really no different than any other construction site is that we make sure that we isolate any work that's happening to school site from any school related activity. That's just a normal and process of safety. So those areas are typically zoned off or wardened off with fencing and other other ways to to separate those activities. Uh it's really more of

063a safety related issue than it is. >> But it does seems like it's a liability issue because as a lease holder, wouldn't they take on a certain level of liability? >> There absolutely are because uh in a in a legal standpoint that that contractor now has legal lease over that that area. Uh and and yes, that exists. We look at it more of a safety related issue to ensure that there aren't any school activities happening in an area where there's construction. And so, but yes, they they kind of coexist in those same areas. There are there are there are uh liability issues associated with the district using any of those spaces that are under lease to a contractor unless those uses are specifically detailed out in that lease document. >> I have answered your question.

064>> Sorry, >> I have a question. How long are those lease backs typically? What amount of time? And is that discussed and decided from the beginning? That's a great question because that topic is one that is uh bantered in court even as we speak, right? What is a uh a lease back? What does that mean? Uh during when some of these court cases were going through, uh many districts would immediately as soon as the project was over pay off those leases or buy them out, which is pay off all the remaining sums of money that they owed the contract and walk away and the lease was done. There was really no there there was zero time where where the the contractor still held the lease and the district was sasing it back which which was

065tried in court to ask the question of is that really a genuine lease and the court has opined about it but there hasn't been any legislation that's really uh really come about. The recommendation is that it's at least a 12-month piece. And that's usually what we go forward with with our agreements to say that there'll be a period of time, that there'll be a sum of money, an amount of money that the that that the district pays back to the contractor over a 12-month period. It's usually a pretty small amount. It's usually in the neighborhood of about 5% of the overall contract value that we pay back to the contractor over that 12-month period. And and that solidifies that lease back component. I just had a question. Paula, we did this the last time, correct?

066And I still recall, you'll recall this too, that there were a lot of disagreements with the contractor uh that Jason had to get really involved and like get things moving again. Like there wasn't it wasn't like uh fewer disputes, I would say. >> I think there were fewer um disputes. I think there was a couple of issues with delays due to materials not being available and then um findings on the on the site of asbestos which delayed the project. So we did have to negotiate back and forth through those um and there was financial compensation to the district for those delays. >> Yeah, I'll say about disputes uh construction is always a bit of a dirty business, right? And there's lots of unknowns that exist in the construction. If anybody's ever done any work at

067home, you understand what I mean by that. Uh the the question is is through this relationship that you have with builder that's a partner through the process, you're avoiding a lot that maybe you never saw, right? Things that were resolved when it was just on paper or before it was bid. So that you now have a collaborative relationship with your builder as opposed to an adversarial relationship you do with some of these other delivery methods where again on a on a hard bid environment, the contractor who won the contract is the one who uh we always joke in industry, the one that that missed the most. The one that left the most out of their bid is the one who gets the bid. So now their job is to figure out ways to get that

068money back. So it turns into this adversary relationship throughout the process. A least back bidder assuming we choose it the best ones uh typically partner with the district to get the project done as quickly and effectively and efficiently as possible. Most of their cost that they're going to make on the project are already determined well up front. So there's not a lot of incentive to them to uh to extend cost or extend time and delay the project. I was just say I think what I'm recalling from some of the disputes that happened was also between so uh again pros and cons. There's no perfect delivery method out there. What I always uh you know recommend is that we just leave all the options open. We analyze what the expectations of the district are, what the

069needs of those particular projects are and use the most appropriate tool in your tool box to be able to meet that need. Like any craftsman, you're going to use different tools for different purposes and that's really what this is about. Uh and so today with lease back just kind of moving on, we want to talk a little bit about what the next steps are in order to be able to leverage lease leback. Uh there is some process that we need to go through and it's on the agenda tonight to talk a little bit about uh what the criteria the recommended criteria to the board is to adopt by resolution tonight's agenda. uh our recommendation uh currently is to use the least lease back delivery model for the promos value modernization project and we want to

070establish what that selection criteria is and the scoring methodology for selecting that spec builder tonight and there's a board resolution on on tonight's agenda. I wanted to quickly talk about what that is. In the resolution, uh we've recommended some some pretty normal, pretty standard scoring criteria. Uh the modernization project at the Mosa Valley is is a pretty typical project. So we really want to look at uh the qualifications of the firm. So we we assigned 150 point value to the qualifications of the firm. This is whether that particular firm has worked on these type of projects and what they're experienced on their qualifications with this specific type of work. But more importantly and is the qualifications that keep personnel. We want to make sure that we get their 18. We want to make sure that

071we get the people that actually have the most refined skill set working with this type of work. So we assign 175 point value to the qualifications of those key personnel. It's really important in a project that's as complicated as as Hermosa Valley that that the contractor have an appropriate approach and a methodology for how they're going to approach that work. Modernization by it by its very nature is complicated. But we also want to make sure that contractor really is bought into the project has thought about it has given us a good process and methodology moving forward. So we assigned again 150 point value to those. Those are the three highest point value except for price in the process. Uh we also want to make sure that the district that the contractor understands what the project

072goals and the district goals are what we're trying to attain at that site. They've done the work that they need to do to make sure that that what they're providing the district. They understand the district's goals and what what's unique about city school district and what's specifically unique about Valley School. So we assigned value to that. We want to make sure that they're that they look for local uh participation and community benefits to the project. So, so we expect them to go out to whatever local resources will be available in the community to help support the project. These are local bond dollars. These are coming from local property taxes. So, we want to make sure that we reinvest as many of those dollars into our local community as possible and we want them to show

073that to us. And so, we've assigned a 50 point value to that in the process. And then we kind of have a which is the overall responsiveness and the proposal quality. How how well did they do and how well did they do they represent themselves to the panel that viewing them? Uh from there we're actually going to be uh bringing them into an interview and we'll be looking at things like what is their total price that they'll be that they'll be proposing to us. What is their total uh value? It's 250 point value. So, it is the biggest element of of this uh this evaluation, but we really want to make sure that we're giving the best value for your community and overall what their interview performances, how well do they represent what they're going

074to do, what the project is, what their approach is, all of those other elements in the uh in the process for total maximum point value of 100. This is the kind the criteria that we're that is embedded in your uh resolution that's before you. I didn't expect you to read all 300 pages of of those documents. But, uh, this is what's embedded in there, what we're recommending as as a criteria to move forward with the, uh, with this resolution. So, I'll pause there and and hold to see if there's any questions you may have on the recommendation >> or anything else that we talked about tonight. >> I'm curious, Madam President, do you want us to talk through our opinions right now? >> I resolutions, we don't take board action to the end of [Laughter]

075Sorry. My question is knowing that there's um I'm not sure I would call it legal precedence precedence precedent but there have been people that have you know I don't know whether they make it their job to sue districts that go after leasebacks we just can't afford that >> you know like that issue if that issue was to arise we that's not we just don't have that money just sitting around like we would like we we did that already in the other school. We lost $5 million from ourselves. >> Yeah, there is a there is a firm out of San Diego that has made it a large part of their firm's business to go out and seek these lease back contracts of which to uh to sue. Uh but know that since the legislation has been

076passed a few years ago, AB2316, which established the criteria that the district would follow, since then there has been no uh legal lawsuit that's been brought against a contract contract that has followed those requirements. So what we're presenting to you today and the documents we're presenting to you today, follow those to a tea to ensure that we're fully in compliance with those requirements. So the firm is and associates and Mr. Carlin has not brought a lawsuit against a firm that has followed these requirements. >> Seems he's moved on to some other topics >> questions. Um I don't know just for the the board's consideration on this where I feel um one we've done it before um but also just looking through the um underneath board action where we have the the resolution right there is

077a competitive process that happens up front as we're looking for the right leback firm to be our partner and so like that for me is a competitive process so that that takes away any issue for me of it not being competitive where there is there's a process for us to hear bids and to find the right partner. It's not that you know we're just blindly um uh meeting up with someone one night stand of lease back here is not happening. Um but the uh the other thing I really appreciate is you know these have been going on for a while and then additionally like the the part of the contract where we're asking for community input. you know, 10% of our our our um process has to be done locally, right? Like there's different pieces

078that the contract has that I think put in place um good protections for the district, but also um put it just puts a lot of our negotiation now as opposed to it being an ongoing negotiation. So, I think, you know, the struggle is for right now on this and that makes me feel better that we're just we're dealing with it um up front. In the last bond, we did the lease lease back and we had no lawsuit. We follow the AB 2316. Correct. So that's kind of our guard rail, right? >> Yes. >> But it makes sense to me. >> But you can go on and if you just Google issues with >> police. There was something in 2023. >> I'm saying from our from our perspective, >> I'm saying they it was a very

079similar I mean I don't know if they followed the rules. I'm just saying there was a they did have a bond a little more money than ours. Yeah, there's been an ongoing case that's that goes back and forth in the courts related to the Fresno case, >> saying they haven't been able to build their stuff. >> And it I'll just my commentary is that that case has gotten so in the weeds now that it's almost laughable about what they're what they're arguing in court. Now, the latest was whether or not even local bond funds can be used in the manner that they use them in Fresno. So, they're beyond even the con back into proper use of forms and other things that that they're talking about. So, uh that may be what you're talking about

08023 in 2023. Uh and I'll just say, you know, in our society, anybody can sue for anything. Uh so, is there a possibility? There always is. Uh but there hasn't been any meaningful challenge to the rules associated that were put in place with AB2316 since it was I So if for some reason there was a challenge, can we cancel the lease and go to a different um >> mechanism? >> You could, but unfortunately usually those challenges they don't they could come at the very beginning at the at the award component. >> Uh but when you look at a lot of these challenges, uh >> they almost universally wait until the project is over. because that's when the biggest harm has happened to the community. Uh which ends up having bigger uh more substantial work in

081court which creates additional time opportunities for those legal councils. >> Trying to be nice in how I say that. But yeah, like the Fresno case, the the project was over and the school had been occupied for just over a year before the lawsuit was brought >> and the uh >> there statute of limitations on that. >> Unfortunately, no. Because what they said was that the very basis of the contract was was was uh was invalid. And so they wanted to what's called disorgge the contract, which meant that not only was the contract uh void, but that the contractor had to pay back every dollar back. essentially getting a school for free. So you can imagine why people have been fighting this now. >> It sounds like a good deal. It's not. >> I'm just kidding.

082>> But they will typically wait till the end of the project to file lawuits, >> but that was under the old framework in which you didn't have the competitive process that was underlyed to >> Yeah. pre preport actions and preab 2316 that it happened. >> No, I feel a lot better knowing that we have the criteria and there is a competitive process. We're going to have to get to a competitive process whether we do sign build or we do this. So, this just uploads it and keeps us from doing it each and every time. But it sounds like >> there is some competitive type. It's not bidding but proposal seeking from those trade contractors, right? >> Yes. And so, uh when you talk about contractors. There are really two mechanisms by which we can hire

083those those folks. It's we can use best value and it's really a collaboration between the district and and the eastback contractor in how they secure those individual contracts. But if they do use best value, they must follow the model that is that that the board will tonight. must be the same exact selection criteria that they use to choose the the subcontracts or they're allowed by by statute to just go to hard bid for those indiv. So, uh generally speaking, you see a mixed bag. There are some subcontractors that are critical to the schedule and you want you want to select the best one. Most notably things like steel construction or others that are that are critical to to the success of the project. Sometimes we'll use those folks to ensure we get the best contract

084that in line with our schedule. Many times though, it's just a hard environment. >> So since AB 2316 has been enacted and people follow that, there have been no challenges. >> There's been no meaningful challenge. I'll just I don't want to say none at all, but there's been nothing >> significant meaningful challenges at all against Yes, >> that makes sense. Could you help explain the the monetary the financial part of this because I I know that financial stability the the financial wherewithal whatever builder we that should be part of the criteria but I don't understand the exact mechanism of how why we wind up paying them but do they put money upfront out for things and we're going to end up paying them back and how is that determined of how much they can spend?

085>> Yeah. And so there there are lots of versions in that in the whole scope of back could work. In one hand, you it could all it could be uh the contractor provides all the money up front and we pay everything over time at the end. Those are exceedingly rare uh where the contractor becomes your your funding agent. Most typically it follows a traditional construction process where uh every month they they uh they prove to us what their level of completion is and we agree to what the value of that work is and then we process a progress payment to them for the approved amount of work. We do retain a certain amount of those dollars for that lease back component. So even at the end of all the work when the district takes over

086that improvement there is going to be a sum of money that we owe them that we then pay them back over that predetermined level of time. All of those individual criteria will be determined through negotiation working with superintendent and presented to the board when we come back for an actual agreement with the vendor. All of those terms will be included in that. Right now, we're not approving any agreements. We're just approving criteria. I just had a quick question just about in any of these um processes because you've been in the business for 40 years clearly, you know, you have relationships with people and um contractors and builders and people who know you. Um how do you uh how do you in the process make sure that you're kind of impartial? How do we know, you

087know, it's like in the in the just since you're our representative and you're g I mean it's just a who you know business. Honestly, I'll take I'll take the lead from the district. I I've uh I've worked as both a uh part of the your interview panel. First of all, there'll never be an individual, right? It's always a a committee of folks that that review these these proposals. Uh but I've acted as part of that committee. I've also stood down and let the committee make that determination and just been in the advisory component answer questions. I'll really take your lead on that. What would you like me to help you with uh as we go through that process? But >> I'm probably just looking at it from a legal standpoint like what would be the

088most the safest thing for us to do legally. >> Uh we can we can consult about that. I mean I >> we probably should do that. Just >> I will say on a personal level I've worked with all of them. I've had problems with all of them. Uh and I've had successes with all of them. Right. It's part of the process, right? Uh I I don't I don't have a favor at all. I try to remach. >> Right. just know it's coming from we have some scar tissue from years past that we just want to make sure we're walking in with our eyes wide open as open as they can be. >> Just from a quick Google search, it does seem like this seems to be the method for the delivery method that seems to

089be the most frequently chosen across California. Is that a fair assessment? Uh I would say yeah it's a it is a highly popular delivery method because it allows a district to select a bidder based upon proven performance and not just because they came >> low. It is particularly suitable to a project such as Herosa Valley where it is a modernization which means there's a whole lot of unknowns that exist in an older school site like we have there. Uh you may notice that we have two other projects in the district both with Vista in view that currently tonight we're not looking at using it may not be the best met solution for those problems but when you're when you're able to bring your contractor early and crawl around in the attics and crawl around underneath

090buildings and open up walls and and really kind of identify what those gremlins that that are waiting for us. Uh it will really pay in avoiding issues that are going to prevent us from being able to provide the best project on time to your community. >> Like fewer change orders, >> fewer change. Yeah. Avoided change orders, right? >> Fewer to none. >> Okay. >> Thank you, Alan. >> Well, thank you. Great questions. I appreciate it. So, next steps for tonight uh is on tonight's agenda is the uh the resolution for the luc criteria and the RFP. Following approval for that, we will put out a solicitation to these back builders across the industry. Uh we'll begin to pull a panel together, a committee together to evaluate any proposals that we receive. We'll be selecting the

091the best value project based upon the criteria that the board approved and we'll be bringing a loose back agreement back to the district back to the board at a at a future board meeting once once that process has completed. >> Thank you very much. >> Thank you. Thanks for the time and the good explanation. >> Very informative. Helped me wrap my head around >> 40 years in the business gets you right there. Thank you, Alan. >> Thank you. >> Good job. >> But doc, I have a question for Dr. Wild. So the the resolution that we're being asked u for the criteria today, how is that assembled? Is there a model one that CS Okay. >> Okay. Um we're going to move on to superintendent report. uh three-year strategic plan. Dr. Wilds, >> embarrassed to

092say that little run up the stairs right there just made me a little winded. >> That's probably That's probably not It's the heels. Okay, it's the heels. All right. So, um we are very excited tonight to bring um later to the board our three-year strategic plan. This feels like we've been talking about this since last February. So, it feels like we're just kind of giving birth to this baby. Um but we are very excited to to to share our plan >> exactly. So just for anyone who all the thousands of people who might be watching at home, what is a strategic plan? Um it's you know one of my favorite quotes is if you don't know where you're going, you might wind up someplace else, right? So, it's a very clear roadmap, not just for

093myself and for cabinet and our team, but also for all staff um to kind of see um not only where we're going, but how we're going to get there. Um and those kind of benchmarks um and kind of helping us keep focused um because there's so many times in education um it's that you know, oh squirrel, there's a new thing, we want to do this new thing. Well, we want to do the things that we're doing right. Um and so a strategic plan provides that roadmap for achieving those long-term goals. Um it will always have uh it's rooted in the vision. Um it will have clear direction. We'll uh are allocating our resources to it, actionable steps. Um how that we are going to execute it. Um as well as timebound measurement so that um

094we have a cadence for reporting our progress on it. So back in 2024 25 um we spent months um going out having parents staff listening and learning tours and really kind of hearing from the district and from our stakeholders what we're doing really well, what they wish we would do um even better. Um and one of the questions I always ask is how what does success look like? How are how do you measure success um um when we think about Hermosa? Um we then sent out a survey in the spring of 2025. Um we had more than 865 responses. Um they were coming in even after our um first board workshop. We held in May we held a board workshop to analyze the data and provide um so the the board could provide us some

095direction. Um and then June and July we also looked at statewide assessment and preliminary CASP data that's actually just been released this week. And so we'll do a presentation on that in November. Um we then drafted the plan. We sat down with our leadership team, had them look at it, give us lots of feedback. Um and then since September 15th, um we had the board workshop to review and reflect. Um and all of those suggestions um were given to staff that we tried to incorporate. Um it's important to note that the strategic plan is a living document. So as we work start working through it, there will be changes. um six months down the road, staff may give us feedback and we're going to want to take the bring it back and take a look

096at that. So, first and foremost, it's rooted in this vision that all students are empowered to achieve and thrive and the mission of Hermosa Beach that in partnership with our community to prepare students to thrive by providing a relevant education, a safe and healthy environment, and an inclusive culture. And so, these didn't change. So, these are really the driving force of our strategic our our three-year goal plan. Um, still rooted in the same three goals, community, inclusion, and excellence. But what you're going to see tonight, um, we love this logo, so I really want to I don't want to change the logo, but we really wanted to pull out excellence. So, the blue at the bottom, we're going to pull out um to the top. So, for excellence, we want to increase academic rigor and

097achievement for all students. Rigor was a term that we heard from students, from staff, and from parents, and we heard it very, very clearly. And so our hope is that um it rises out for people as they read through this plan. Um for inclusion, we want to foster welcoming, inclusive environments where every student feels valued and safe. Community strengthen family, school, community relationships that support student success and well-being. So within the plan, um, by the way, all of this is live on our website right now, so everybody can can go in and just dive through the document. Um, but within each of those goals, we wanted to have actionable steps. So what how are we going to just increase academic rigor and achievement for all students? Um, and you're going to see some bullets, and

098I'm not going to read all of the bullets for everybody, but we really wanted to make sure that we focused on increasing rigor in all of the core subject areas. We also brought in in under excellence. Um, we wanted to really start looking at AI technology and enhance use that as an enhancement for students teaching and learning and for teachers to be more efficient um in in their work. Um, we also wanted to really examine what extracurricular activities are then supporting um, excellence and and rigor um, inclusion. We really want to focus on pro-social s student behaviors, positive behavior campus cultures. We want to very intentionally I want to thank the the work of our um, equity and inclusion. We really want to go after this idea of um, tackling anti-hate. You heard the student

099our um student council tonight talk about our first big assembly. Um and that was really the focus. How can not only we identify um this uh hate uh call it ugly talk um speech that's happening and we wanted to tackle it. How do we do it online and how do we teach kids how to spot it, identify it and do something about it? We also want to reduce incidents of bullying and mis mistreatment and in doing so increase student resiliency and grit. Um how do we get how do we teach kids how to say again now in person see it spot it help stop it for our community. We wanted to increase parent and family educational opportunities. Our parents said that they wanted um more opportunities to learn not only about the curriculum but by

100cyber um safety um all the different ways that they can support their kids. Um we also heard that um they wanted more um opportunities for shared decision- making um not just at a district level but they wanted it at their individual school site level. So um we're excited to work on that. And then safety. Safety is a non-negotiable for us. So, we really wanted to kind of focus on making sure that um our students, our staff, and our campus um are safe. Um you'll see the bond in there because that's obviously a key component of supporting our community and our IT infrastructure. What's new in the strategic plan um that we haven't have previously is this idea that um we have very what we call smart goals that they are specific, measurable, achievable, relevant, and

101time bound. So where we say by June of 2026 we have very specific our goal is to increase ELA achievement in grades three through eight by X percent. And so you're going to see those in the plan as well. Um we also wanted to make sure as we went through them are some of our things um achievable right we do we are a small district we're uh we do not have a robust um district staff and so are these things that we can actually do and deliver on so this is the document that is now up on our website and this is not the pretty version's going to work on a pretty version that will be frontf facing that will take on road shows with the community um But after um later on tonight, we're

102going to be asking the board to adopt this plan and direct staff to get to work. Um and then we will first thing tomorrow morning do a more indepth um unpacking with our leadership team and our teachers as well. I did want to share some of the metrics for measurement um because I I do believe if you don't have a target um oftentimes you can um get distracted. So, our expected outcomes, you're going to see it right in the document underneath all of the actions. We want to increase math, ELA, and science scores. We're in the business of teaching and learning, and that's what we want to focus on. We also want to reduce the percentage of um we call SST, which is student support team referrals that are leading to psychoeducational assessments due to

103in-class interventions. Um what we know is that very strong rigorous tier one which is the core instruction um works for 80 to 85% of students. So we want to make sure that it's actually doing that that we're not jumping to um an intervention um we call it we don't want a tier two to have to fix a tier one problem. So if we strengthen tier one it will do that work for us. Um we also want this is part of our strategic plan survey. We want to increase the percentage of parents and guardians that strongly agree that their child has access to rigorous instruction. Um, typically you won't see us say things like 10%, but we think 10% is um is is a good goal. We want um we want parents and students to really

104feel um the increase in rigor. They want to see it, touch it, see it coming home. And then we also want to increase the percentage of students uh that strongly agree that teachers and staff go out of their way to help um their students. So that was number was lower than we would like it to be. Um, by the way, if anybody wants to see the raw data, it's all on our website as well. Um, from in inclusion, we want to keep increasing that average daily attendance. Um, 94.82% that was in last year. We want to keep increasing it because attendance is is is money, but we also know that students do better when they come to school, right? Teachers are happier, students are happier, anxiety is down. We know coming to school matters. Um,

105we also want to increase the sense of belonging and so that is part of our Tri City um, city's annual data. That's very important to us. Um, we want to increase students um, identifying at least one trusted adult. Um, and so what we want to do is make sure we understand from students. We're asking them the question, but are we asking them what that means to them? What does it mean to you? What is what do how what do you define a trusted adult? Um, we haven't had that conversation with them. We want to dis decrease incident of mistreatment. We want to also increase the percentage of students that strongly agree strongly agree or agree that they feel connected to at least that one trusted adult. Again, promoting um diverse racial, ethnic, and inclusive school

106environments. And um the last one is one that um is very near and dear to all three of our hearts. Um, and this was a lot lower than we like, but the percentage of staff who strongly agree that my school views students service to students with IEPs as a shared responsibility. That one is really important. And so, we're going to be coming at that um full full tilt. And in community, we want to increase that. We want parents to to feel that we are um seeking more of their input. Um we want them to um uh strongly agree that they have opportunities to learn about what's happening um not only in their school but how to help um parent their child. Shout out will have a a record a recording of last night's digital citizenship.

107It was so good and I recommend every parent whether your child has a smartphone if they have access to the anything technology I highly recommend everybody watch it. Um we want to actually increase attendance at family experiences. So we don't we haven't historically taken that data. So we'd like to take that data and try to get the numbers up. Um we want to increase training and preparation regarding cyber and fishing attacks 100% compliance with Prop 939 which are those bond requirements. We want clean continue to have clean audit findings on measure HB no lawsuits. Um and we want no cyber security um breaches. So, next steps is later on tonight. We will be recommending that the the plan be adopted um by the board with direction to staff. It's posted on our website. Not only

108is the plan posted, all of the data um including access if you love a good deep dive in um open comments. It's there for for everybody to take a look at. Um and then we're also um going to be starting we're going to start tomorrow with the leadership team and then with our um with our sites is starting to develop this um HBCSD learner profile. So we use the term thrive a lot with our kids but we want to define for them what that actually means. Then we want to communicate out to the greater Hermosa Beach community and we will provide updates to the board no less than twice a year. questions. >> Maggie, would you like to start? >> It's awesome. I love the the outcomes. Those are so important. Just kudos to Dr.

109Wild for the systematic way that she and very thoughtful way she went about this. >> I was just going to say something similar as well. So, thank you for that. It's um you know those of us that love data, it's good to see numbers down and dates that we hope to achieve it by. So thank you for that. >> Smart goals are important. I mean it it has to be achievable and have it has to be rational and logical and >> so that you don't just like pie in the heavens kind of idea. >> That doesn't make sense, but whatever. >> Pie in the heavens. >> We'll take some pie in the heavens. >> Pie in the heavens. We'll take some of that, too. >> We I agree with you. Pie in the heavens would

110be good. >> Okay. I like it. I like it strategic. It's really great. >> Um I did have um what can we do to support you guys? So let us know how we can to support you. And >> I think coming by you know school visits are always good. Um giving feedback to if we see something whether it's because we have a kid in the school district or we see school sites other places. I think >> you know some of us I know Maggie and I are out in schools. You know, Rachel, you're at a higher higher ed education wise, Carol. You know, you've got, you know, we all have college age kids, you have babies, you know, so it's like, let's or grand issues. So, you know, let's really make sure that we're observing

111it too with like an educator lens when we walk into those places and we can kind of bring our our other feedback. >> Absolutely. >> And I think um you know, one of the things we wanted to do, we wanted to make sure that every staff member, no matter what their role is, could see themselves in the plan, right? So that they could Oh, that one's mine. I can I can I can work on that one. Um, and so making it tangible. So, thank you all for all of your work and coming into the board workshops and reading all the free comments um is a it meant a lot. So, thank you. >> Yeah. And it it takes a while for people to answer that survey. I mean, there was everyone was like, "This takes

112a long time." I remember seeing seeing some of those comments. >> So, hopefully people see their comments in the plans. >> Yeah. And I hope the staff does too, like that we are definitely like listening to what they're saying and hopefully giving them as much support as they need to kind of make the classroom >> absolutely >> the best place for them. So, >> um, oh, sorry. Yeah, >> the the student profile, which I think is amazing. I'm really excited about about operationalizing what Thrive means. Is this it will it go through a similar process? We get community involvement >> similar. So, um we're going to run kind of a um a model exercise tomorrow at the leadership uh meeting and then um I've got an exercise for principles to do with their staffs to

113start brainstorming all the things. Um and then that will make a good kind of basis for the work and we'll bring students in. Um we'll bring some parents in kind of a smaller group to kind of land on which ones we want. What does thrive actually mean? >> Yeah. How does it get shared with the staff or like internalized by the staff? Because obviously like we can be up here to the making and be like this is an amazing plan. >> Yeah. So you gota Yeah. You've got to run a proto it's basically like an unpacking protocol. I'm going to do it once with the um with the leadership tomorrow. But like the way I think of it is like you know when you go to a wedding and they stack all the champagne uh

114glasses and you pour it the champagne at the top and then it cascades down. It's that same kind of cascading protocol, right? Where everybody has to, you know, it's not just me. I have to pour it in. I have to pour it to my leadership team and then giving the principles an actual hey here's a presentation here's a protocol for everybody to unpack it slowly right um unpack the big goals unpack the the um kind of sub strategies and then really looking at the actions and saying okay um this is this is the one I see myself in um and kind of in this idea of keep coming back to it but I also think you have to celebrate right um um celebrate Like even, you know, you heard one of the student council members

115tonight talk about activities from PLTW. PLTW is an action item right in here. So, like it's really celebrating U Mr. Kaplan and his like embrace. He went this summer. He got trained and the kids are already in the in the modules. Um, so I think it's just celebrating too and kind of like lifting that up and saying, "Hey, I'm so proud of Mr. Kaplan and action 1.4." Um, I think it's 1.4 really in kind of like going and highlighting that, too. >> And things like the when we say like we want staff to kind of feel like every kid that has an IEP is their kid. Yeah. And how are we do we have a plan for that? Yeah. >> Like and >> so it's Yeah, it's already started. I mean, it starts by Thank

116you. hiring two principles who have special ed passions, right? So that's their lens. Um but it they've already done um all three principles and all three sites have already done um uh behavior. What is behavior? How do we think about behavior? Um we've got um Martine Romero who's our special ed TOSA who's going out and able to coach directly into classrooms, classrooms with teachers. Um so it's going to be a process. Um but I think also then celebrating the wins. Um I was reading uh Dr. 's um staff newsletter and she had she does shout outs at the beginning and in a shout out she was shouting out a kindergarten teacher who tried a new behavior support plan for a student and was successful right it's just that that you know we all we just

117have to learn you know general education teachers were not provided any special ed training no teacher training I got none Kathy I don't know how many we get you get none so it's about giving people the training that they they should have gotten in a teacher prep program. >> Great. Thank you. >> Um, two other things I do want to shout out Beaches Health District for walk to school. Thank you so much. Thank you. Later on, we're going to be um um hopefully adopting a contract for uh wellness and for staff wellness. So, I want to thank you for that. Um and then, um I do want to uh thank Dina. We our team had a celebration for her today at lunchtime, but we will miss you dearly. So, thank you. Y >> you tell

118Torrance don't make me come over there. >> Okay. Is that is that it, Dr. Ross? >> That's it. >> Okay. Moving on to the first reading of the board policies and administrative regulations. I'm not sure who has that. >> That's mine. So, if any questions about any of the board agenda, the board policies for the most part, all of these are just um updates. Um both of these come from September uh 2024 and September 2025. Great. Anybody has any questions? >> Thanks for putting the updates in the Friday. That's all. Um, can I get them? Oh, we don't have to motion on that. All right, moving on to consent. Let's see. There's 12. So, we got 12.12. >> I move to approve consent >> four five and then we have six, seven, eight. I know.

119I'm looking through 12.9 12.10 12.11 >> 12.12. Thank you, Maggie. I'm just reading it. I can I haven't accepted your motion yet, but thank you. >> Somebody want a second? >> Want a second? I just wanted to hear myself for a second. >> Thank you, Kathy. Um, all in favor? >> I um moving on to action items. There we go. Superintendent Wilds, we have uh 13.1 resolution 012526 in support of the United Against Hate Week. >> Absolutely. So, in alignment with HBCSD's goals of community partnership and equity inclusion, United Against Hate Week is a call for local civic action to stop hate and implicit biases that are a dangerous threat to the safety and civility of our neighborhoods, cities, and towns. Since its inception, United Against Hate Week has spread to over 200 plus communities,

120including all of Los Angeles County, and encourages communities to engage in appropriate programs and activities that include seven days of action by people in every community to stop the hate and implicit biases that are a dangerous threat to the safety and civility of our schools and surrounding communities. Staff recommend that you adopt this resolution. >> Anyone have any questions, comments? >> Make a motion to Second. >> All in favor? >> Sorry, that was Maggie and Rachel. >> Yep. Um, moving on to 13.2. Uh, adopt the Hermosa Beach City School District's three-year strategic plan for 2025 2028, sorry, 2025 through 2028 and authorize the superintendent to implement the plan and report progress annually. Dr. Wilds? >> Yes, absolutely. So, we're bringing forward to the board's consideration the adoption of the Hermosa Beach City School District's 25

121through 28 strategic plan. As shared earlier, over the past several months, our district has engaged in a comprehensive and collaborative strategic planning process. This process included input from students, families, staff, administrators, and the board through surveys, in-person meetings, and workshops. We identified the priorities, goals, and actions that will guide our work for the next three years. And so staff recommend that the strategic plan for Herosa Beach City School District be adopted and authorize the superintendent staff to get to work. >> Get to work people. Um, anybody have a comment? >> I think it would be smart >> for them to get to work. Yes, get to work. >> Smart. >> Can I get a motion to approve? >> Thank you, Maggie. Thank you, Carol. All in favor? I um sorry 12.3 um resolution uh number

12242526 statement of assurance for the pupil textbook instructional material incentive program. Miss click >> California ed code requires school districts to ensure that each pupil has a sufficient textbooks and instructional materials. As part of the pupil textbook and instructional material incentive program, districts are required to annually provide a statement of assurance to their governing board and the California Department of Education verifying compliance with these requirements. It is recommended that resolution number 42526, statement of assurance for the pupil textbook and instructional material incentive program for grades TK through 8 fiscal year 2526 be approved. Any questions, concerns? All in favor? >> Oh, sorry. >> Sorry. Can I get a motion? Sorry. Can I get a motion? I move. Oh, I >> Thank you, Carol. Thank you, Maggie. >> Jeez. All in favor? >> I move it

123on 13.4. Collaboration agreement with Beach City's Health District for a work site wellness program. Miss Luck. >> I'm really excited about this. I'm just gonna start with that. But um supporting staff wellness is critical to fostering positive and productive workplace. The work well to live well program um will be facilitated by Beach City School District and will provide resources and opportunities that include activities, supports designed to help staff um improve their overall um health. Um the program will be led by school counselors and site administration. It is recommended that the collaboration agreement with Beach City's health district for the implementation of the work well live program be approved. Anyone have any questions or concerns? >> I love Beach City's health district. They're amazing. What um what is kind of part of the five um >>

124smart >> the five essential elements that they're going to do? >> Purpose, social, financial, physical, and community. >> I mean, do we have like um an idea of what those are going to look like yet? >> Right now, what we did is we did a survey um just a baseline survey. They're taking that data and then it will be individual for each school site. Um that data will be provided to schools on October 29th at a staff meeting and we will provide a challenge for each school site based on um their input and what was important to the people that work at each school site. So we're making it very tailored for our employees. >> And so this was initially piloted with Beach Cities Health District and the Roondo Beach. Um, and there I mean

125there were so many I mean there were um financial well financial wellness seminars you could attend. There were like um I'm looking at Natalie because she was our challenge leader um in our department. But there were like walking moi groups. There were lunch and learns. There were like 10-minute yogas that you could do in the morning zooms just in your chair. Um there were all kinds of things and you collected points and then you got prizes. >> I was the evaluator for the Golden Bell Beach received off of this program and uh it it was really thorough. It was really great. My biggest concern that I expressed to Dr. Wilds before is that they because they were like an early mover with it, they got a lot of money from Beach City's health district to

126like give out prizes which seem to highly incentivize uh people's participation. So like that was my one concern with it. But you know the fact that we can offer something that provides this kind of level. I think we started doing it during the pandemic and I do think it's a >> and we are um very fortunate that our um our health insurance um companies donate money to us to be able to address staff wellness. So we'll be using that money. >> I was going to say we could also >> Thank you, Sigma. Yeah. >> Yeah. Asks, you know, the PT sorry, not the not the Ed Foundation, but the PTO. >> Yep. For right now, we have enough money. >> Okay. Well, great. Don't ask them. Save that money for the kids. >> Um, amazing.

127Is there any way that we can partner with like Rodondo and like piggyback on some of their things? >> Possibly. We'll see what our staff want. So, we'll see what you know any what I like that they're doing for us and Roondo is everybody got the same you kind of everybody got the same thing, but different you know view is very different than Valley like they have different needs, right? You know, if you're a TK teacher and you are on for six hours, you have a different set of needs than than middle school. So, we'll see what our teachers want and tail it. >> Sounds fun. Um, so can I get a a motion? >> Move to approve. Thank you, Carl. Thank you, Rachel. And all in favor? Moving on to 13.5, approval of contract

128with digital for good. I can help for digital citizenship and online safety presentations. Miss Montoya. >> Oh, sorry. I'm going to take that. I'm going to take this one. This item seeks the board's approval and ratification of the contract with digital for good to provide the digital citizenship and online safety presentations to our students and families. These presentations are designed to educate and empower our community around responsible technology use, digital well-being, and online safety, aligning with the district's commitment to fostering a safe and supportive learning environment both on and offline. We recommend your approval and ratification of this contract. >> Any questions? Are these the same people that came today? They did yesterday. >> Yes. >> What's TUP? >> So TP stands for the tobacco use prevention education, right? So it's it's designated money. Um

129and it not only is necessarily singularly tobacco, but it can be anything related to kind of student health and kind of wellbeing. I move to approve. Thank you, Rachel. >> Thank you, Maggie. All in favor? >> I um moving on to business 13.6. resolution extending the authority of the citizens bond committee to include oversight of measure HB. Miss Montablo. >> Great. Thank you. On November 5th, 2024, the voters of um the district approved measure HB. On June 6th, um bonds were issued to the district for the repair, modernization, and improvement of school facilities. The citizens oversight committee has been effectively serving the district and its community by reviewing expenditures and reporting on the responsible use of the bond measure dollars for measure S. District staff recommends extending the authority to the existing committee also to

130include oversight of responsibilities for measure HV. This approach ensures uninterrupted accountability, leverages the expertise of the current members and fulfills statutory oversight recommendations. Also, I want to mention that there are a few openings on the committee. Um, tomorrow morning uh uh will be posted on the website, what qualifications you need to have, what positions we're looking for, and an application. Applications are due October 31st by 3 PM and then the board will be selecting the next three candidates that will serve on the committee to make it a full um committee. >> Carol, maybe you know somebody. >> Yeah. Are there um specific positions on the committee that we need like there's stakeholder? >> Yes. Um let's see. My screen just locked. So >> believe that business >> um tax a member at large and can't

131think of it >> and believe a parent because I believe the parent is is a child of eighth grade >> a business organization which is a member of the Hermosa Beach Chamber a bonafide tax file preparer and then a parent or guardian active in the HBPTO. Those are the three openings. So the recommendation is that resolution 52526 extending the authority of the citizens bond oversight committee to include oversight of measure HV in addition to measure S in accordance with Prop 39 and ED code 15278 be adopted. Can before we um adopt that um there just some errors in the actual um paragraphs because it refers to measure S. The first one is on I don't know who to tell this to. >> Okay. So, we probably should either note that in the minutes the next

132time that we do a a modification of that because it's it's there. Well, you'll see them all. June 6, measure S in that first paragraph. >> Y >> and then I think it's in this be the one I two >> Y that's my >> third paragraph. There's measure S also. >> This is what I get for doing your items, Paula. Sorry. >> I should not be in charge of anything business anymore. corrections made to the date and time of the resolution. >> Thank you, Rachel. All in favor? I. All right, moving on. >> Um to 13.7 lease lease back resolution 02526, Miss Montablo. >> Thank you. Um the lease lease back procurement is a construction delivery method that Allan spoke extensively about earlier. um used by school districts in California to modernize and build new

133educational facilities. This method of construction allows for greater collaboration between the district, contractor, architect, resulting in a more efficient project delivery um while also complying with the public contracting laws. Resolution 22526 establishes a standard evaluation procedure by determining vest best value, which Alan also referred to. um in his presentation. Recommendation that resolution 22526 establishing the standardization selection criteria approving the lease lease back process and the competitive selection process. Anybody have any questions? I move to adopt the move to approve. >> I second. >> Thank you, Rachel. Thank you, Carol. All in favor? >> I. >> Moving on to 13.8, proposal with Terap Teraphase Engineering for Consulting Services. Thank you. The district is recommending approval of the contract with Teraphase Engineering to provide technical consulting, coordination, and preparation of the necessary documentation to facilitate the coastal

134department permit application, the review process um for the Hermosa uh Vista Turf project. Um costs not to exceed $10,000. The recommendation is to approve um Teraphase engineering Any questions? >> So, I'm assuming the terase engineering firm has experience with the coastal commission. >> Yes, I believe. And Ellen, I believe uh she is a former coastal commission employee. Yeah. So, she can help us with the application and kind of help it move through this. >> I mean, it honestly struck me as a bit expensive. I'm like, really? We can't pull this out ourselves, but is it that um complicated that we really do need consulting? Yeah, unfortunately it is. So, not only does Teraphase themselves have experience with the coastal commission, but we specifically see reached out to the individual, her name is Barbara Barbara Weman,

135who actually was instrumental in the initial application for the school with the coastal commission to help the school district through that navigate through that process. In this in this situation, we will be looking to uh approve an amendment to that original application to allow us to change the field to synthetic terms. We've had quite a few conversations with the coastal commission and now we just need to move forward with that application >> and this is a not to exceed amount. So we put a dollar amount where our goal is not to get anywhere near there. >> Any other questions concerns? Can I get a motion? >> Thank you, Rachel. Can I get a second? Second. Thank you, Carol. All in favor? I. >> All right, moving on to board member roundt. any things they want

136to talk about? >> I have a couple things. >> Um, I first wanted to say thank you to HBF. They put on a really great fall cocktail party on September 27th and I was very thankful to be there. Lots of people, which means good things about their donation levels. So, um, thank you to them and thank you to Resin for hosting it, uh, at their gallery. And, uh, there's another big event coming up after that, which is the Sketchers Walk on October 19th. So, most of you know it's a event that's near and dear to my heart and it is the biggest fundraiser for HBF, which means for this district. Uh, it brought in $269,000 last year. uh in the last this is the 17th annual in the last I'm looking out there like there's

137all these people I don't know why I'm doing that but anyway um in the last 16 years it's brought in more than $2 million to this district which is a really big deal so or in through HBEF uh and everybody should register everyone and their family and their dogs and their grandparents and you laugh but I'm not kidding um there's lots of prizes and it is the only fundraiser where every $30 registration will get matched uh usually three to four times the amount. So, it's it's a big deal for us. Um if you don't have a team in the district, I have great news. I started an HBCSD uh board of education team and there is a spot for all of you and your dogs and your grandparents. Even though mine are not around, but

138you know, they might still be on there in spirit. Yes, there you go. So, uh you can go to hbf.org and you can find the team through the um the register here. If you have other kids like I do in other districts that also need to register. Also, good news, if you use a different email address, you can register them in both places. Um that's all I have on that. >> Thank you. Go ahead, Maggie. >> Okay, thanks. Um, one, um, at our next board meeting, could we get an update on how Dibbles is doing with the roll out with the new dyslexia screener? >> Talking as if you can hear me. There is an email going out to parents around 8 a.m. on Monday morning with a not our first notification letter. >> So,

139that will that notification letter has to go now. >> You're early. There will be a training for staff um in a few months and then our goal is to do a February uh assessment. So you'll get you'll you'll get all of that notification. >> Um next thing is kudos to the team for the golden bell award. We have a press release out there. You know it started uh with um board member Stephen McCall, former board member, but everybody has picked that up and run with it. So thank you to the community. Thank you to the police. Thank you to city council. Uh for everyone's support and to Beach City's health district for all of their support. Um, so way to go team. Uh, the Gabrielino Tonga tribe is hosting a free event tomorrow night at

140the Hermosa Beach Museum. It's a Native American history month. So, always a good time to have a special audience with one of the tribe I think it's the tribe secretary who's coming to talk about it um and their um significance here in the South Bay. Question for the board. Um, 1024 West Basin Harvest Fest has specifically invited a board member to participate. I can't go but um but if somebody else wants to go there they have a lot of opportunities. It might be worthwhile. >> No, it's a Friday. >> Whatever the Saturday is >> the 25th is a Saturday. >> I'm out of town, but I cannot be there. >> So, uh I think we all got an email from in there, but it seems like somebody from the board should participate. I've been in

141the past. They do feed you well and you get a notebook. Um my last piece is I was able to the uh Georgetown McCort School of Public Policy Certificate in Education Finance Program. Um, and I bombarded uh Susan and Jen with all of the information I received out of it, but there's some really interesting ways to think through um it it flips on our on our head the way we think about budgeting and allocation and and tying dollars to student impact in an equitable and measurable way. So, I'm not quite sure the best way that to the board um for us to have that conversation. There's different ways to look at um at action items um in terms of how the board uh receives information. There's there's ways that we can talk about um negotiation

142with uh the union. There's there's all kinds of ways of thinking through how to be more equitable and impactful with dollars. >> So, be a workshop. >> Yeah. I don't know if it's if it's sharing it out. I mean, it's it'll be in some I'm getting a lot of hours out of this this program. It's ongoing for for two hours for the next four weeks um per week and so it's a lot of information but there there ideas that I would love to walk the team through to see if any of it makes sense um for there were things I threw to Dr. and she was like, "We nobody's ever thought of that, right?" Like, so there's just things that are that are happening out there that are might be helpful to the district in

143terms of how we do business. >> Are there notes that you took that or >> a whole workbook? >> So, c can we is there any replication of the workbook or even just like could you put your notes like scan your notes into AI and like then give them to Susan and then Susan give to us. >> So, you don't have to write them out. I don't know. Did you handw write them? >> You type them. >> Uh, no. I have a workbook that scrolls with. Can we hire someone to give us a mini seminar? >> I mean, yeah, there's all kinds of things we could do. I mean, part of it is there's probably like eight things that I would love to share with the board out of this. So, I just don't know

144if it's at our next board workshop if I take an hour of people's time or it's >> is there anything we could read ahead of time and then we could like could you take your eight favorite pages and spring grab them and send them to Susan and then we'll we could thenate about >> Yeah. So, I just think there there's opportunities for us to think is excited. Yes, I think I think a worksheet often time I mean a workshop oftentimes anything having to do with negotiations has to happen in close session. So maybe we pull off that piece, right? But the rest of it >> more strategies than anything else. >> Totally. I like your excitement. >> Thank you for going to that and and sharing that, you know, doing double duty for that. >>

145Yeah. >> Rachel, did you have anything else you wanted to add? >> Okay. Just everyone before we meet again, the Halloween carnival will have happened, so people can find their way there. That would probably be very helpful um and enjoyable by all. Any other any other things? Maggie looks like she has one other thing she wanted to say. >> Okay, go ahead, Maggie. >> Thank you, Rachel. Thank you, Maggie. Thank you, Rachel. And all in favor? >> I