001we have previously discussed and we are in the process i think it was me i'm good and then looking at our spending priorities to see where we are at um and then to have a broader conversation about how we look at lcap board goals district goals and spreading spending priorities so my my hope is that we can uh really ground ourselves quickly through the the budget review and the legislative outlook and the forecast in order to spend our time having a substantial board conversation off of priorities jason thank you maggie hi um so yeah tonight's if you uh if we can go to slide two thank you so tonight's workshop is um you know has three purposes one we're going to take an opportunity to review the budget um and it is a you know
002like like all budgets of the snapshot and time uh we just recently did the second interim so paul is going to take an opportunity to review that with the board to kind of just give us the most recent numbers um we're in an unusual time when it comes to legislation and so we're going to take an opportunity to also look at some legislative impact on our budget um this is forecasting unless projecting because you don't know what's the result of a legislature or budget making at sacramento but i do think it's important to note because there's big changes that are potentially on the horizon and then what we'd like to do is take the majority of this meeting in order to look at our goals particularly with the focus of 22 23 and then also
003examine spending priorities particularly new spending priorities in relation to those goals revised or the old goals so that's the purpose for tonight's meeting if we do one more slide for those that may be watching there we go is that is is that the delay or up there or is that yeah slide three please thank you so um these are our three district-wide goals that were established in 2122 um each of these priorities i mean like you know like are the foundations of all that we do um and when we adopted these goals last year we did adopt them with a three to five year mindset recognizing that it was foundational in nature um so we hope to continue to build off that in tonight's meeting slide so next our distinguished guest the president of hermosa
004beach education foundation aaron smith and the president of hvpto becky scholten are here to talk a little bit about where the organization's finances are and what they're projecting for the current year and future out year ladies would you like to come up to the podium and speak thank you slide please christine hi all hi here we go okay i'm aaron president of hpef i'm honored to be here today um what you are looking at here is um i'm just going to talk to the numbers and you will stop me thank you we for um aaron yeah it's not picking you up as well oh sorry not all good thank you okay so we have an actual uh amount raised that was raised in our last fiscal year that was applied towards this school year and
005that's the 20 20 21 or actually i can't see yeah we're actually blocking because that's an updated i'll just tell you the distribution from hbf last fiscal year that was used for programs this school year was an amount of 1.09 million dollars and so and that was during a challenging year so we're very proud of that and then i will tell you um because like i know it that our projection for funds raised this fiscal year and hbf's fiscal year ends on june 30th and the monies raised will be applied to next school year and so conservative estimate you know we aim to be around 10 of the the district's budget we i have a high degree of confidence that will be over a million um i came in at 1.028 that was run by
006our treasurer and i'll tell you what that comprises that that number it's basically where we are today with annual giving dollars a hundred percent of that campaign goes towards the district um so it is a little conservative in that it is taking account of that number as at the end of this month so if we didn't raise another dollar it's that component but that is about half of our revenue so we always that's a very important piece of our revenue chart um so that's you know giving we're happy about that really um grateful to all our supporters and um and that's actually up about 30 year every year and then the next component that comprises that 1.028 is our big event which in october was skechers and um great thanks to carla and carol for
007putting that together and leading that team that brought in uh 207 thousand dollars which was a record-breaking year we also had a record-breaking number of registered runners and walkers so that was amazing um so we have annual giving we have skechers we have um sponsorship is included in that number and these events i am taking eighty percent of those because as you know twenty percent of those amounts get uh wiped into our or swept into our endowment so it's an eighty percent of the two hundred raised from sculptures um the last piece of that that will is not included is the endowment contribution the endowment committee will be meeting and they're gonna be developing a more formulaic approach towards their component of our distribution um but we could probably guesstimate around you know maybe 75
008an additional 75 000 to our end of the year raise so that's that's where we are with that number and so i'm here for questions aaron thanks for your stewardship on that and thanks to all your committee folks and volunteers who do the work thank you want to open up to the board for questions anyone have a specific question i'm curious what um what if any survey work you guys have done in terms of understanding community you know we're here to talk about budgets and priorities and just curious for your guys's perspective on the community priorities yeah i i'm interested in that too we have not done anything we thought if we did a survey we'd probably do it in the summer after we kind of end formal fundraising i can tell you we're at
009about 50 participation for annual giving um so i feel like there's um there's a a large share of people that we have to do a better job communicating with and making our case to um so i'd like to know you know what we can do better to help with messaging so that's absolutely i know that carol uh did some surveys it may have been last summer um or the year before um so but now that we're back in school i def i definitely think it's a good time to do it it'll probably be on this summer and don't feel bad about the 50 i think that beats most of our uh neighborhood areas and you guys are doing great thanks anything else from the board no okay becky hi turn all right well i don't
010probably have any trouble you can hear me just fine um i like to be loud um so as you can see in 2020 2021 we definitely did not spend very much money as you all know why i coveted and we just really tried it just didn't happen so much but this year we're also a little down um we were hoping to spend over 200 000 and we're only tracking to about 160 000. there's lots of reasons for that um new president new principals everybody getting their you know feet under them and figuring out how this actually all works we're actually in a crunch right now to try to get more teacher grants approved and spend all that money we really don't want to carry any money over for next year but um we probably will
011a little bit and that's okay um we are looking at a projected budget next year of 248 000 which is huge compared to i mean 2017 was 143 000 so we're like a hundred thousand dollars over what we were just five years ago it's insane um but that's just a testament to the families in this community and their willingness to step up and help pto have make sure that the school uh family is having lots of fun and having lots of school spirit and all those great things so we are really pushing before this end of the year to spend as much as we can in a meaningful way of course and hoping that next year we can really blow it up and really really spend our budgets thoroughly one of the things that um
012will happen next year because we weren't able to spend likely won't be able to spend most of this is that we'll have another large uh special projects reserve fund which will be great um because we know we have a lot of things that we want to do next year the board's really excited about a bunch of programs that they're talking about and i know we have some things that we've talked about doing for the school maybe like marquees at other or a sign at valley maybe next like we're we're being conservative to make sure we're keeping money where it needs to be to support the school and the district and the kids so hopefully we'll be able to spend all 248 thousand dollars next year that would make everybody happy but tbd on that so
013that's what we're looking at for next year is 248 projected and about 160k this year unless i can really push them and spend a little bit more are there any questions questions from the board um thank you i was going to the list the priorities are listed in the funding aspects and you mentioned special projects with regards to the the sites and obviously with the expansion to vista as well as the new construction view i'm just also if you could just talk to i think um like library and books as a key area but any other sort of things that whether they're imminent in the next six months or you're projecting ahead for the next year or two i'm just wondering in terms of furniture or new classrooms or any any other aspects just as
014part of our expansion uh back into our final resting place of three sites well i will say that heather meyers is all over us like white on rice and wants more books so we definitely are in discussions to um to take care of that uh it's a big priority for us to make sure all of our libraries are fully stacked for our kids to be able to go and i think she's looking at like 10 books per pupil which is a lot but um we are up to the test to make these libraries awesome um i think so that's a big priority that we've been talking about on the board and actually it's on our next board agenda to really like dive into how we can fulfill that um furniture things like that up at
015view we really haven't discussed too much of it i know we just approved the pe shed and we approved the marquee up there um i struggled a little bit some of my board members wanted to really really just go to the students and they're like how does a marquee help the students but it does because it drives enrollment there's so many great benefits to having a marquee pto could put all their awesome things on there like sign up for the dolphin dash things like that and it it it helps kids indirectly so um we're just working through those bumps and trying to get them to understand that it does in the long haul affect and help all of our kids in in this community so um [Music] next year we're looking at things like um
016a new sign up valley possibly possibly digital which would be very exciting um we'll have to see if we can afford that or not and of course whatever the school is gonna need we're all ears to try to help and make it happen that's what we're here for um so come to us with your special projects grants next year because we're hoping to have another probably seventy five thousand dollars in that fund next year which should be able to buy some cool stuff amazing thank you yes anybody else yeah i had a question thank you aaron and thank you becky um can becky can you talk a little bit about the fundraising side and how you guys are doing this year um you know is the the big jump for spending next year due to
017money's not spent in previous years or is it due to increased fundraising or a combo it's definitely a combo i think dolphin dash last year we were not expecting to be quite as success successful as it was uh but opening it up from k3 to k8 just was gangbusters and we're doing it again this year it's going to be even bigger and better and we're really expecting to see you know at probably about the same amount we raised almost 100 we raised 100 000 last year just from the dolphin dash and um i think we'll probably be able to do it again i've told the chairs to just kind of calm down and what we raise is fantastic but they are gung-ho i want to smash some records so i'm all about it and that's
018fine and we're doing it if you guys don't know it's on april 30th on this strand we're really excited about taking it out into the community on a saturday morning and so yes it's totally twofold um the principals and i have committed to really about we've already had our budget meeting for next year and um we actually have to continue it after spring break because we were after two hours we couldn't finish so um we're having another meeting after spring break and we're really going to figure out where that fundraising where those fundraising dollars are going to make the most impact for them because we don't want to just raise money and then have it sitting in a bank especially because our pto account at bank of america gets 0.005 we're making nothing i'd rather
019see that money go into the endowment or do some you know we need it to be working for us and for our kids so um we don't want to pull the brakes back on fundraising because the families seem very never the families are very excited about it but um we also want to make sure we're spending spending what we're making so fundraising our big events are obviously the halloween carnival and dolphin dash from those two events we're looking at probably 150 000 in fundraising plus a few other small things that we do throughout the year yum raisers family fun night et cetera they're technically not they don't make a ton of money but it all incrementally adds up for sure but that's really what it is twofold that's it thank you questions just appreciation thank
020you so much for all the things you guys are doing and all the families that are contributing it's a it's really amazing to hear 30 growth every year i mean that's just incredible so thank you uh becky i had a question for you and thank you again to you and your team for all the work you're doing um off of libraries so on a recent um walk through through vista became aware of not i wouldn't say it's an equity issue but the fact that like some teachers have been able to really invest and build out classroom libraries and and some haven't either from changes in grade levels or pick a reason uh curious how you're thinking about this myers library and classrooms so that's a great question we actually are i'm expecting a grant tonight
021to help build some classroom libraries um that we kind of do through the teacher grant process or through special projects but we i actually would last night approved to grant for our spanish classes to get a new book that is written by somebody who lives in hermosa beach i want to say and they talk about heroes beach but it's a spanish book we approved that last night so we we are trying to help build classroom libraries through our special projects and teacher grants but it's up to the teachers too to like make sure that they're reaching out to us i mean i was very clear in the beginning but you know they're so busy and they i think they lose sight of that oh wait we have this so we put a big push in
022at the beginning of this year and said you guys we can't leave this money on the table so we've seen a lot of grants coming through since then and um i actually just got a phone with jessica right before i came in here and i we decided that she wanted to know tonight i have to go through and figure out exactly how much we left because we're not leaving a penny on the table that's the plan so one of the things she talked about was more classroom libraries for i believe third and fifth that's what i'm thinking i'm expecting tonight hopefully we get it anything else from the board stephen um i'm just curious i guess thinking ahead um what are the things that keep you awake at night i'm sure as well but also
023conversely what and what excites you the most so i guess it's sort of like what and i say that in the framework of how could how do we support you and can think about things differently you mentioned like you mentioned information and you know critical touch points are particularly when it's back to school and it's parents like physically in a room because you know sometimes people can tune out emails or whatever else so i just things that you're thinking of like kindergarten enrollment we you know moved it up three months and were sort of radically over you know redoing things and i know there's great team collaboration between all partners um supporting each other but i'm just curious with what's keeping you awake at night what you're excited about in the framework of what we
024as a board or district or team together can do more to support each other i'll tell you what keeps me up at night one of the many things bringing uh new young families into the volunteering fold it's been it's harder and harder as we see more dual income families and i don't know just everything that's gone in the last few years it's it's not so challenging to find people who want to be in the classroom or in at the school site with their children but getting people to help do things planning things being on boards you know chairing events that has been somewhat problematic trying to find people it's the same old thing you always hear it's the same people doing the same you know and we really are going to make a concerted effort
025to really try to pull in the younger the younger the little young ones who have young little kids aaron's helping me and she keeps our but it keeps up at night too that's great so that's really i mean for me that's it it's not fundraising clearly we're doing great i don't think it's a education piece on especially from pto i think hbf always has we you know have to keep explaining the difference between us and why we're so important together and you know but i think we've kind of got that down i feel like to get people to understand they actually just have to open their ears and listen sometimes there's not a lot of that going on but um we got to get new families involved we got to get those younger families involved
026and get them excited and make them really understand why they need to be involved okay great how about you um i think for me it's uh the mental health of our kids um you know even before the pandemic we saw the increases it's a big deal after the after the pandemic even more so um i don't know i feel like if it's not if we're not addressing this in the schools then where else uh i'd like the schools to think about themselves as a first line of defense uh surveillance system first for kids um i you know i'll paint a picture for you the last two years parents got an inside view into the classrooms which was really unique and if you didn't appreciate teachers and administrators before i don't know how you couldn't after
027um they're up there with the nurses and the health care workers and all the people that work through this pandemic and in hard circumstances and we're so lucky to have them and i'm so grateful to be in this district in this community and to see that um that that love that and that sense of compassion that that comes from the teachers and and thanks to you the administration the board for making safety foremost in your minds for our kids um but i'll just tell you you know so kids came home and and they and my kids are little so you know we have different perspectives but kindergarteners first graders being told that their schools were not safe places for them and school is this you know besides the home it's the safest place in the
028world for them and then to not really understand why that was but to go through that um i think there's an untold story yet to be written about the knock-on effects that our kids have endured and i i would love to think that as we think about curriculum as we think about tech ed and the use of technology in the classrooms like it all stems from mental health and my priority would be counselors and a constant touching in with with our children who have lost two years in a classroom setting so all that social development and the milestones they they sat at home they missed it and now they're being asked to get back to school i don't know how good a job systematically we've done to explain what happened over the last two years
029because adults are still dealing with it and and so i think they're they probably have a lot of confusion and i think just in the conversations i've had with admin and principals and teachers the children are kind of two years behind and they're showing it behavior-wise and i think if we don't address it now and and in a repetitious way we're gonna lose an opportunity and we have to be careful because i think they were struggling before the pandemic and and even more so now and um i i also just i'd be remiss if i didn't speak on behalf of a few of parents in my cohort who again saw little ones uh be schooled online and then are going back and the use of tech ed you know is is a little jarring to
030some parents because imagine the story you get from your kids you've been a fly on the wall for the last two years in their day in the life of a kindergartener first grader and now they're back in school and they come home what did you do i was on the computer all day and that's literally a quote from children and of course that's not true but they have no sense of time and all of that and i feel like parents are recoiling from technology in their little ones you know school day and it doesn't take a deep dive to understand the preponderance of evidence shows the benefits of tech ed we know this it increases iqs it increases uh test scores it's it's a great tool to have the one thing i might ask you
031all to think about is maybe to have maybe town halls to because just bring the parents along this ride so we know the thinking behind that implementation and how it's being utilized and that it's really just one facet of learning and it's not replacing teaching because i think again if you have your child at home and now they're back in school the one thing you want to emphasize is a teacher-student interaction and a student peer-to-peer interaction and then you know just digital literacy i think for the older kids at valley i think truth decay keeps me up at night we have a serious issue with that um truth decay i come from rand i'm going to give you some rand speak truth decay and i just think digital literacy and just helping our kids navigate
032social media we put a big emphasis on don't do drugs and all these kind of programs that we show work i think we have to look at technology and social media as the new drug of choice for our children so that thank you for letting me talk about that thank you so much no that keeps us awake as well and i think we'll come on to talk about a lot of that stuff so we appreciate you sharing that um and uh yeah i mean just keep buried his mind obviously as you think we process these things i think one of the big themes from this evening is is that we have an incredible amount of known unknowns and a lot of things are going to change and shift you know i'm incredibly thankful just to
033build on like the board support you know coming out of a pandemic to have these sort of numbers and support going into new facilities and to sort of almost have this fresh start and calibration i'm incredibly excited about i'm excited about it for our families and for our community and you know i think we're cautiously optimistic about some of the numbers you know and where we're going so but it's great to to hear those things and just as there's ever anything we can do just let us know yeah i mean i'll just end on a positive like this is the most amazing community we're all growing up together we're all tight-knit you know uh we need to continue to be the community that every child is your child no one falls through the practice like
034if if that's not our foremost priority then you know that's the benefit of being in this small community and we have great support and parents are great and we're involved so utilize the parents you know because i think you have a receptive audience in the parent group thank you anyone else i have uh one thing christine can we do one more slide thanks i just aaron if you just take a moment to just highlight our the grants that hbf has received in our community partners i just think that it's been a banner year from that and i'd just love for you to tell a little bit about that this year yeah i mean i think our director of sponsorship has been great he's lived in this community peter sprague i'm going to give him all
035the credit he's done the work cultivating these relationships and we're so grateful to these big businesses i mean peter and i met um he came on the roll this year as did i and one of the things that we were both very cognizant of is our what we were asking of businesses that have been shuttered have you know uh also withstood all the knock-on effects of going through a pandemic and the fact that you know they were there to answer calls and to give money to the schools just shows you know what a generous community is so uh you know i'm not the list is there but we are really grateful to all our businesses we have a great relationship with the chamber of commerce um a great advocate for us and a lot of
036these businesses have children in the school and they see the symbiotic relationship with raising strong strong students and having that be a benefit to a community at large so we're ever grateful to these businesses and of coming out of extraordinary circumstances to to still have the public schools um at the top of their list so a shout out to all of them and again to peter and i just want to take a moment that you know we're we're always looking for ways to further engage our partners for example um the ceo of marlin equities recently volunteered to come teach a lesson in mrs brown's class about financial literacy so we're just continuing to look for ways to be you know better partners ourselves with our business partners and hermosa beach thank you so much we're
037in for a long night tonight so thank you for your presentation thank you thank you and for all you guys do so thanks thank you guys thanks for your support thank you so much thank you next slide please hi i guess it's my turn huh okay so we're going to go through a few slides and recap second interim and some of the key points next slide when we talk about discretionary budget um six percent or nine hundred thousand dollars is our discretionary budget eighty-one percent of our budget sleeps and eats that's our teachers our administrators our para educators our m o staff our food service people it's all the people that work for us takes up 81 of our budget next line per pupil funding um this slide demonstrates a comparison from year to year
038so this is the intent of this slide is for you to be able to compare year-to-year expenditures per student and year-to-year revenue per student the blue band of course is your lcff funding the orange is other state and federal funding the gray is hbef and other local funding like leases and miscellaneous local income that may come in and the gold is the shortfall between the two next slide when we look at the district's grants covet has been good to us over the course of the last year and a half we've received 1.5 million dollars in one-time funding that has helped the district run programs and do extraordinary things with our students in addition to that the governor added um a new program the expanded learning opportunity program or the elo which again additional money 550
039000 um for this year and just after second interim closed i got a grant packet from the selpa for an additional 50 000 for special education funding which will go towards staffing next slide these are our assumptions that were built into the budget the governor's budget of 5.33 cola in and we're using our conservative enrollment projections for budgeting of 1223 and our ada of 1176. as we know enrollment is key um as of today our current enrollment for 2223 is 1222. so we're cautiously optimistic that we will meet our conservative goal for short and that we'll meet the moderate goal as well which will be 1253 moving forward next slide calstrs and calipers are built into our budget they have grown year after year and doubled in the last decade for 22-23 their rates have
040increased in 19.10 for stirs and for pers 26.10 at this point in time the governor has not proposed to buy down those rates so the district will be absorbing all the additional costs 100 in the budget when you look at our multi-year projections um included in the conservative enrollment projection is the cola what's not included in the budget is any negotiations that we have with the union next slide sorry christine and no this is the current funding model so what the the lcff funding is does not include any potential increases with any of the legislation that's on the table these are harder numbers later in the presentation jason will share some forecasting numbers based on the different legislative models projections versus forecasts um revenue for economic uncertainties equals cash cash is king we need cash
041to operate daily so our revenue is our cash and we look at the 22 22-23 um year with sorry christine slide 3.9 million is in our reserve for economic uncertainty which represents roughly three months of salaries and expenditures um and then you'll notice year over year the reu percentage is decreasing and closing out projected to close out 23 24 at 23 percent you want and it is a recommendation by the state and school services that smaller school districts should hold a larger reserve to be able to address cash flow uncertainty and emergencies as it's called uncertainties what if we had a large special ed settlement that we had to pay for what if the plum you know we had a huge plumbing problem or anything we need to be prepared to able to address those
042with our reserve percentage of reserve economy for economic uncertainty you can see year over year it looks like our reserve has been pretty healthy these the percentage is based on that year's expenditures versus the reserve for economic uncertainties for that particular year so this chart is just a comparison for for year to year when we talk about budget cycle um typically your uh where the business office is in two budget cycles depending on what type of time of year it is so currently right now we're in the current year but we're also building the next year's budget and then at other times during the year we're in that that budget but then we're closing out the previous year so we kind of have our feet in in both years at at all times and the
043budget cycle is unpredictable we could have large swings of expenditures and we could have swings in revenues like i spoke of where just money just happens to be coming our way due to the pandemic one-time funding yeah and i did share earlier about to sell the money that um just a week and a half ago we got a grant from them for another 50 000 for our our special ed department so that is not reflected in the second interim but we will be spending that money this year on staffing any questions okay at the top of the chart is the 45-day budget revised now we all know that the budget closes and is adopted by the district and the state on june 30th um our budget is final on june 30th we've made all we've
044had our community input the middle of the month it's set in stone okay we have it we adopt it but due to the legislation that's on the table timing is of the essence so if there are material differences between where the governor signed his budget and with what we had projected we will need to do a revise and that'll come in september or actually august will be presented so the month of august and july we'll be preparing that thank you and just to kind of highlight this year like any year it has presented unique that on august 31st we could learn that our budget just changed by a million dollars due to the home hold harmless proposal that i'll talk about later in the presentation so it just makes budgeting extremely challenging in that sense
045just to prepare because uh this year's fiscal cycle is more unpredictable than usual right because currently the budget is built on built on what the governor proposed in january which is greater prior year ada or current year ada whichever is greater and that's a lower funding model than um all the models that are on the table right now that's the lowest so that's the worst second interim would be the worst case scenario budget something to highlight as well too that may make this more of a challenge is that we're also required to have our lcap approved by july 1st and so in turn an lcap attaches dollars to educational outcomes and goals in sylvia gluck's department so it's it makes it um challenging uniquely for us because of our loss of enrollment i mean like
046in what hold harmless means to us in relation to our budget i i dare anyone to find a district that lost 12 percent and that's just the uniqueness of our size and location so you mean like in in some ways right i mean like we're looking at a difference of 10 percent in our budget while we're writing our lcap plan so you know we're gonna keep on planning for those contingencies but just kind of demonstrates you mean like the challenge right you mean like in trying to prepare us the board you mean like our staff for those wild swings that will take place in the course of maybe less than a month okay any questions let's move it into questions jen you want to kick us off yeah just so jason just so i'm clear
047so by by the end of august we could know whether we have a million more dollars it's not that we'd have a million less dollars that's correct so we can i mean scenario planning to to spend a million dollars is more fun than scenario planning to reduce a million dollars it is much more fun um that is a way of putting it you we also have to plan for a million dollars less as well because that could also happen or it could be as you'll learn later eight hundred thousand dollars less or five hundred thousand dollars less um we'll we'll present on those scenarios in a in a minute okay paula can you help me um understand that there's the per pupil funding and then there's the reserves and the reserve chart that showed the
048multi-year it's in percentages so they're not i'm not i'm not entirely sure how to compare them but the per-pupil funding chart is showing shortfalls every year but the reserve chart there's a lot of years where it's growing and in some of the same years where we're showing significant shortfalls and my simple mind says gee if we're short that should mean we're digging into the reserve and yet i'm seeing the reserve growing so help me understand what i'm missing there yeah so these two charts like when i was presenting they're they're meant to be compared within that chart and not compared to each other because they're totally different things i see how you would want to compare them but the per pupil funding is compared to year to year for funding and expenditures it doesn't take
049into account the reserve at all i think i understand i mean i i think i mean my simple understanding is you've got revenues you've got costs if your costs are higher than your revenues you got a shortfall and if you've got a shortfall you have to cover it on your bank account which is the reserve and so i i get that they're different but it's at some point they should it seems like they should connect unless i'm missing something like if you're if you're always short you should be digging into your bank account as opposed to your bank account getting bigger so like it feels like there's some maybe maybe per pupil funding isn't all funding or is there funding that's coming in so that we're not in deficit every year is that because of
050one time fund there's been an incredible amount of one-time funding or is that there has been an incredible one-time funding but that's been incorporated into the per-pupil funding um maybe we can go back and re-look at these how we set up these slides doug you have a comment uh yeah i can tag in a little bit if it's helpful so if you look at the reserve the percentage chart you will see for the two years going forward in the myp that the amount goes down just as the per pupil it's like a 1.1 million dollar deficit next year and like a 440 000 deficit the prior year so you are right when those numbers are negative and we run deficits that number goes down the other thing to keep in mind though is those numbers
051in the historical are based on the actuals that we're budgeting off of projections worst case scenarios ultra conservative and a lot of times the actuals are not that bad that we find ourselves with surplus because we got one-time funding or we got this or we got that or you know something something changed something changed and you know our actuals were positive and therefore um i was there historical and we can take this offline we don't have to go down this rabbit hole tonight but like in 1920 and the per pupil funding chart we're showing a short fall of i think that's 1300 a pupil and in 1920 we're showing a big increase in the reserve so that's that's where i'm disconnected well one thing is that i would notice that like that the percent on
052a reserve is not necessarily like just like more cash each and every year because the reserve is calculated based off expenditures in relation to relative cash flow and that also varies so yeah i i think it would take us down a rabbit hole you know but we can continue to look at that i mean like you know the per people funding the slide is really just to kind of demonstrate for i think particularly for the ed foundation just sort of like where we like to go and like what that shortfall is we didn't really uh interpret it as a tool to be able to compare it to our reserves so we'll keep on taking a look at that and see if we can better align those things just trying to rephrase it in my head
053so like the broader question is why why is there deficit spending when we have reserves or um if we're definitely spending if we're deficit spending every year intuitively i would think that the reserves would be going down you'd be going deeper and deeper and deeper into debt or chipping away your savings right and that's not the pattern we're seeing in the reserve so that's that's what i'm trying to connect thanks um other ways to dig in off the budget and we can come back and we'll up that for another point budget reserves multi-year projections um i think it's really interesting off of the projections that they put forward so we have a lot of different scenarios we're looking here does anyone want to dig into these assumptions or projections that we have stephen uh um
054i was just gonna say uh there's a lot of moving parts paula rosetta thank you for putting all this together um i one thing i wanted to just ground myself on because for anyone tuning in but it's also just good to always understand the dynamic of where we are as a district and our unique factors is our that per pupil funding and the reason why we're sort of so unique we don't have a high school the way the lcff is calculated the fact that we can't tap into basic aid which is around property taxes so it's sort of this multitude of factors that unfortunately become sort of headwinds which i think are always i'm looking at aaron because that's the story she has to tell um and and you know it's interesting i know that
055i recall always seeing the unfortunate data that compounds that is the fact that california is at the bottom practically of the us in terms of uh per-pupil funding i mean new york i think and east coast states has like 25 000 per pupil funding i mean it's it's sort of it's incredible um you know and then you look at places like laguna beach palo alto they're also in the 20s but they have they have basic eight they have other factors going for them um you know then you have the lcff and the fact that we don't have that unduplicated student count and the other factors that sort of weigh into that um there is also these other areas of funding and i think that's one of the things obviously we'll get to later on but
056that's why there is a gap in state funding why there is an absolute need you know our community has come together for years uh through the ed foundation and through our partners to help bridge that gap in in funding okay that was all the sort of uh 101 of uh hb you know hp finances but um stop me if i missed anything but i guess my question paula jason or team is where are we because it's often an interesting data point to sort of go we're the fifth lowest funded or the third lowest funded or what have you um i know that's sort of a glass half empty thing to look at it but i'm just curious what that data is um and also just sort of how are per pupil funding correlates to our
057neighbors manhattan beach has had you know um successful bond measures they have other sources of funding in addition to their respective ed foundation um and i'm just wondering sort of you know redondo beach has their tech bar you know on another and other factors so i'm just curious how we stack rank um against our neighbors and other places thanks stephen um yeah i i think that it that it is it is very fair to say that we are one of the lowest funded schools in la county and the state and that is based off the lcff funding model and that is because of our lower free and reduced lunch population on the flip side i would say that we are one of the highest funded school districts by the contribution of our pto and ed
058foundation um if you look at just straight percentage um we recently spoke with um our auditor and we were doing some budget analysis and they spoke to that the fact that our ed foundation contributes you mean like almost 10 percent of our budget is truly remarkable when you think about like a school community contribution i can tell you in coming from radon though that it does not make that that percentage it doesn't represent 10 percent of the budget um and so we should be really proud i i that the thing i think i've said this before but i'll reiterate that um we have the smallest school district in in la county but i do really feel that our community um very much earns that privilege to have so i mean like they they literally um
059contribute with their blood sweat and tears in order to make it happen so that that's something that is a huge uh strength and a potential um but i do agree with your assessment that we we have to acknowledge that we're lower funded as well as look continuing to look for creative ways to create better sustainability for small school district programs and that's alternative revenue um you know one of which is you know for example the endowment right like that that is like a a long time project that the community has has worked to have as an ongoing support system but there there are others and you're right manhattan beach for example is i think in the in the process of passing another personal tax in collaboration with the city and residents and that is how
060they get around also being one of the lowest funded school districts in the county and in the state um because their free and reduced lunch population is is almost or i think equivalently as low as ours thank you and i guess that's our typical we almost always that's always the typical story i guess my the flip side to that and the glass half fullers is that things seem cautiously optimistic and i think that that's you know um that's testament to administration and management of of our budgets um this year we've not had to give any layoff notices which you know that that that sort of process um is always hard and so that's a real positive and the enrollment trends and other things that i'm sure we'll sort of touch on tk kinder etc like
061that's our shoots of sort of growth back into uh things and so you know i think the with those reserves and bridging into increasing enrollment and leveraging now the the new facilities we have and the great programming we have you know uh you know cautiously optimistic please please do aaron and thank you for sticking with us aaron yeah he's got to flip that switch and if you can't get it i'll come up okay i think that's all um the endowment um this is uh an interesting and a great resource for alternative revenues and it's kind of a longer term project it's been on my to-do list a dedicated endowment campaign and i've spoken to our chair of that campaign because i think what would work best is kind of a working group uh among board
062district because i'd like everyone's kind of buy-in because before you go out and ask for millions of dollars and you we're gonna need to cast a larger net outside the south bay um i'd like to have a concerted message about why hermosa beach what the money will be used for and that involves a larger conversation so if we could put that on our minds to maybe do over the summer or something i think it would be a productive use of our time so that we could go out and and make that effort and and develop a campaign because it'll probably take a few years but you know we should have dedicated streams of you know is hermosa beach going to be known as what you know the uh tech you know we have a small
063community we have to think about how we're branding ourselves so that we can justify these large ass and just an interesting historical the endowment was actually the larger source of revenue for annual giving and it's something i just learned that it was in 2000 that the money got uh the 80 20 got moved to the district versus the 20 got moved into the endowment so i was interested in the history of the endowment and if that was seeded by an individual or a few individuals and it was really just compounding growth on annual gifts so that is the power of an endowment and that is why it's so important endowment is a capital preservation so um it's important that it always be there and that we use it very wisely but we have a great
064committee and we look forward to working um with you guys to develop good reasons to build on that so thank you thanks for sharing that more thoughts i just have two takeaway thoughts and um one of them was uh quentin uh jason paul and i were recently on a phone call with the auditors and we were talking about how to how to tell the story better and and what tools and data might be needed to really explain the the budget to the board into the community but there was a takeaway from that which is you know districts regardless if you're a small district or big district you have the same problems you have the same logistical procedures that that somebody has to file the the perks of being in a big district is that you
065have more people to help with the paperwork and compliance and uh the auditor's takeaway is like you know a perfect size district is actually like 3 000 students that gives you just enough staff per student ratio to do that like we're never going to be a 3 000 student district right we are always going to have those challenges of staffing administrator shortfalls where we are asking people to work overtime um uh you know and work miracles with with budgeting and with compliance procedures required by the state and county to get us where we need to get because we're not going to get there at the same point actually paula i always keep documents and so i have my 2019 document from the budget workshop we did where we had asked the question of like what
066is it what's the enrollment look like to do a bare bones program versus what's the perfect size enrollment for a district right and the numbers at that point were like bare bones was 1374 students if we were to get to 1837 students we would have a fully funded set of programs right so again getting to 1837 students that's a lot more students than our district could hold so like for me that's then looking at you know back in 2014-15 when we had a district of 1400 something students like what do we get to cover that that shortfall of 450 students basically like that's that's the gap we're looking at to have annual funding to get us to programs that parents want that families want that the community wants so that's where my brain goes as
067we start getting into like visioning work of like we're looking at that 450 student number to get us to the kind of programs that we're not having to be like oh god please run the dolphin dash go do another loop right you kindergartner out there you know more laps um so like how do we get out of that mentality where we can actually you know sell the fact that even though we're the lowest funded district in the county we're in the top 10 of achievement right so like what we do with so little magnifies and is amplified on all the different metrics but getting to that 450 gap number of students is where we should be visioning around for fundraising as an annual growth piece up five percent which includes top ten okay any comments
068or reflections as we move off of multi-year projections into legislative see you thinking good i was just wondering what our largest enrollment has been i want to say it was like 14 50 ever 14 14 14 15. you're right it's about 14 15 and it was within the 2010s yeah yeah that was in 2015. yeah something like that slide please dr johnson all right so um as i mentioned earlier in the presentation we have a lot of legislation um that's on the docket it's it's a banner year for legislation and and i i want to give the board um and our little school district a lot of credit uh because uh we really were at the forefront of this legislation it was just i don't know steven was it like four or five months ago
069that we were sitting at the uh the gum the gum tree uh talking to senator uh ben allen um talking about how we needed him to do something for us so um i to his credit he's coming through um so we're gonna talk a little bit about the legislation and and sort of how those could potentially impact our school district slide i'm gonna roll through this um so ab1 1607 the miraci bill is what they call three-year rolling average for ada you can see it's current in previous two years the state of california recognizes that across the state school districts have lost enrollment not just during covid but there was a declining enrollment trend across the state and in order to remedy that i mean like you know while they recognize school districts need to
070make budgetary adjustments it'd be very hard to make that budgetary adjustment coming off of a crisis period like covid um school districts costs have skyrocketed something that erin brought up like for example mental health you know and so to suddenly pull the cord on um funding based off of uh enrollment loss would be a detriment to students um and staff and families so the rolling average you mean like you know would create maybe a softer landing so to speak when it comes to calculating districts ada and we'll talk about the implications of that financially later mirasuge kept going though he he also proposed ab 1609 which is um effectively a hold harmless you know you can see the calculations there where the murasuchi bill differs from the allen bill is that the mirasucci bill allows
071districts that have grown um to also get their ada in an out year that is not relevant for us so i won't go into detail about it but for us going down to the allen bill i mean like the bills do effectively the same thing for us as a school district we support both we've written advocacy on behalf of both and i uh the hold harmless uh going into the 22-23 school year we'll also talk about the financial implications of that and just to clarify hold harmless means that we would be able to take the greater of our enroll ada number for the past years you see there that being 1920 which was 1306. 1308. thank you yeah um so the next bill is sb 830 it's the portatino bill um this is enrollment based
072funding so california and a handful of other districts are the only states sorry other states are the only states that calculate on what they call the the ada or the average to daily attendance the purpose behind ada is to ensure that school districts are getting their kids to school but many states and california legislators and educators have pointed out that this is very problematic especially in the era of covid where attendance is getting out of the hands of school districts and school districts still have to pay for services regardless of whether or not kids show up it's not that mid-year when i realized that some of my students aren't showing up that i can cut x amount of staff like a private business could right i mean like you know we have to pay for
073our customers regardless of their tenants now this school district is part of a model school attendance review board and we work hard and do our due diligence to make sure that our kids attend case in point we are reporting a 95 to 96 percent ada in the period two period one thank you and that's at the height of covid so we're doing our due diligence there and many school districts are also doing their due diligence as well so enrollment-based funding makes much more sense for us and we would be higher funded at enrollment-based funding and it's not unusual for states to fund schools based off of their enrollment and then finally the governor's budget proposal it's at five point three three percent cola this i know that we look at last year as the supe
074they called it the super cola the 5.07 percent yes okay but that is a little deceiving because there was no cola for the prior year so really that cola was split in two across two years the 5.33 cola this year truly is a super cola because it really is a five percent cola increase and it's not split across two years so um the state in the governor are proposing something very generous um and i but on the flip side something we have to notice a lot of these this cola is going to be eaten up by cost particularly costs that were based off of covid and the one-time fundings that we received it's not suddenly that we want to pull the plug on all our one-time spending programs that we desperately needed in order to
075support students during covid for example as i brought up mental health services so the cola is great we're excited to have it but one of the reasons that hold harmless is so important to us as a school district is because we are still very much in a crisis situation i mean like it's just now playing out on the school campus and it's the after effects of coven slide if i could just a quick second i checked in with the alleged teams on this and so um right now uh al mertzucci's 1607 and 1609 have been referred to assembly committee on education they're supposed to get a hearing next month so there's uh either on 4 20 or 4 27 um so that's exciting that they go to committee um allen's bill is uh awaiting a
076committee assignment on the assembly side so it's passed out of the senate it's in the assembly now portentino's has been re-referred to the senate education committee and amendments were made so that should be up again and still then has to go to the house but if ben allen's bill makes it out of the assembly committee it will likely be incorporated in the governor's budget so right now the leading horse yeah is alex bill yeah i mean who knows but that's where that's what has the most traction right now that's test okay sorry that would have been not good um uh thank you maggie that's really uh helpful and yeah like that our understanding shared that allen's bill is the lead horse and that's a good that's good for us um and it seems like as
077well too maggie correct me if i'm wrong like my interpretation of that is that alan's bill is running alongside the budget proposal as well too which makes sense because it's going to have a dramatic impact on the budget so governors may revise may 15th yes may yeah may 10th we'll hear may 10th when we'll hear the next update probably on that um so yeah stephen just weighing in on that if there's an opportunity do you know if obviously we were able to testify at those committees and things like that opportunities i mean just because our story is both compelling and unique and and i think it's it's one that yes we're not la usd or these other sort of huge ones which naturally they pay attention to but we have you know equity and needs
078in our own sort of way and that um you know that story is a really i think it was a powerful one so um if there's an opportunity to testify further or whatever else that would be a good thing i was just curious also this is dated for 22 23. i was curious if we know what else is further out maybe not in this fiscal cycle but further out and i say that because csba was putting off its full and fair funding um to november to the november election for 2022 originally that was like back in you know everything got shifted and whatever else they're not bringing it up for this year they're not bringing it up because of all the one-time monies coming out with merits you know there's so many competing bills for
079one-time money that okay but hopefully in the future all right back to new york getting 25 grand and where else yeah yeah and i think that stephen raises the point as well too it's just that other states fund their education and per pupil funding in a much richer way yeah we're on schedule we're still on schedule okay so um this is so these are our you know soft softer numbers but projections that we calculated the potential impact of these various pieces of legislation and i i won't go through them deeply you can kind of see you mean like the the differences in that the only thing i would note is is that the three-year rolling average ada is more of a moving target um as far as you know benefit goes because that's going on
080year to year you know the whole harmless bills it's a million dollars i mean it's a million dollars in the course of the year and it also is a one and done um and enrollment based funding same thing it i would say it's less of a moving target just because it's not calculated on per years but like you know that could have you know pretty significant implications for us you mean like 10 years from now you mean if we're on enrollment-based funding um and then the governor's budget proposal is just in a because we've already demonstrated that the projections that you saw earlier from paula that that is incorporating the governor's proposal and that i would just note that that is also pre things such as negotiations you know further staffing that we realize in
081the course of spring that we're going to need with our various needs such as special education slide this is just another window into that timeline all bills you know have been introduced so kind of stephen's point i don't there's nothing else on the horizon for the cycle um but the budget bill you like you know should be signed off by july 1st um hopefully and then but you know last bills uh could pass by august 31st um so that's why we we discussed that you know we could see a whole harmless come in you know a few days before school starts so it just it creates um you know some scenario planning for sure which that's where we're going to continue to advocate to plan you know for with with vision in mind you mean
082like and we are going to you know aspire from a budget standpoint and then ground it in reality as we get through the course of summer which we recognize it's going to be having some changing scenarios here slide oh i know we've been taking questions but i'll pause there for for questions about the legislative impact i feel like it's the next couple slides that really get into it let's let's forecast as a way to and then we'll take a break after forecast thank you i was just going to mention we've got our board we have a board workshop planned for beginning first week in august which seems opportune right i mean obviously if there are updates between now and then or as they come up or whatever else but whenever like we're going to go
083through a lot of data and a lot of scenario planning to your point but then you know we really won't know where more of the goal posts are until that time so whether it's that session or another dedicated session to get into things i think you know it's good to sort of plan ahead for that as well like if we have further questions or things we need to figure out between now and august that are in our control or things that we do want to figure out to quentin's point in the past you know hbf has done surveys we've done surveys we do but more pointedly based on the things that we want to sort of either think about with that vision yeah or where we want to go so that's just something that is
084my mind for l cap by june 30th in budget by june 30th yeah yeah we can talk during the course of our goals conversation about the impacts of lcap which is the foundation document for expenditures and we you know i i think i are still like you know planning for aspirational here you mean like and you mean like we'll we'll draw down as necessary and make it work but i would note as well too that i think this is the quentin's point that we view this coming year and the following i mean like as opportunities to utilize our reserve to bridge us to a better enrollment program i mean like that's that's been this that was the story last year that hasn't changed it you know it's a bridge it's not a highway um so
085we we have to view it as a short term to get us where we need to go um but this i i do think that regardless you know when we planned last uh summer you mean like we knew that we were staring down a million dollar deficit or more our situation has gotten better because our enrollment has gotten better so the loss is less catastrophic um but i um i do think though that we we should you know the the hold harmless buys us a longer bridge i mean like but ultimately enrollment has to go up for us to retain the programs that we want and then we're still reliant on you know like our ed foundation pto who work tirelessly you mean like i think we've contextualized their contribution in this meeting as well
086too that it is unusual to have that level of contribution from your community so i i think there's a lot to be proud of and i think we're we're moving good and we have a good plan that i don't think that if we don't see hold harmless that it's like oh and all bets are off i think that we proceed with our plan i mean like um but we have to temper it in the longer term um slide please thank you christine so i i just want to preface this with the forecast not a projection um so you know uh uh business managers and finance people get real get real nervous when you start talking about forecasts and stuff like that so you know they like hard projections because they're always planning for a rainy
087day and i agree with that that's that's brought us this far thank you paula um but um i i do think though it behooves us because it's such a unique year you mean like to look at a forecast and potentials just to sort of contextualize where we're at and i i think what you'll see is as i'm kind of like leading up to is that right now we're faced with a deficit i mean like our relative break even that that's that's our two scenarios here so let's take a look at um some of our forecasts slide so this is a multi-year forecast and it's really like a setup slide now you'll notice that in our earlier slides when we were projecting we based that off of the conservative enrollment projection which was from decision insight
088that we showed to the board back in january we're basing our forecast off of the moderate enrollment and that is uh 1253 in in relation to i think conservative was 1227. 12 23. thank you paula so we um why moderate we believe we're forecasting that we're going to hit our enrollment goals i mean like and that's not you know that's because we're watching the trends we've had the experience of last year yes it is rolling in weekly again this year that you know and we have done things with our enrollment pushes as well as our permits um as well as our tk full day program that has uh made us more confident in hitting that number um so the reason it's a setup though is because this is this multi-year forecast is without hold harmless
089you can see that there and it just helps put in perspective the how the legislation will impact the budget multi-year um because we are still talking about a lot of one-time dollars withhold harmless it's still one-time dollars so i'm going to move to the next slide so on a multi-year forecast hold harmless you see there that um in the 22-23 year our current deficit is 72 000. i want to put that in context for a second as well one thing is this is still pre-negotiations with our labor union um it's also again unanticipated costs that may come with increased enrollment when it comes to staffing we've projected out but inevitably i mean like you know for example we realized that we were you know with our population we were going to need more percentage of
090a nurse which we showed in the three site plan that's not based off the three site plan that's based off of our student population um so there are unexpecteds another thing you'll notice too is that if if you're paying close attention that the deficit is actually uh more under a moderate enrollment funding scenario than under a conservative enrollment funding scenario that's not to confuse you it's because under hold harmless moderate enrollment assumptions is actually less valuable than conservative because it'll take more staffing in order to support moderate enrollment versus conservative enrollment and so in turn if you're under a hold harmless it kind of doesn't matter what your enrollment is that year right i mean like so more kids equals more costs now you have to look at it from the long term right you
091mean like you're building this foundation so when the whole harmless ends then you're in a better position so that you see in the 23 24 and the 24 25 scenarios again though i i caution at drawing like oh look there's a surplus you know one thirty eight thousand is hardly a surplus you know that's you just call that break even i'm sure we'll figure out a way to swallow that up and two is is that in those out years so the thing that we're not necessarily projecting is the result of you know what the our negotiations will be along with the unexpecteds i mean like you know for example lawsuits um these are just things that are just really difficult to project out i mean like and we have looked like for illegal for example
092we looked out back and we said like hey let's look for a trend in our legal costs so we compared the last six years of legal costs and what we found was there's no trend that every year is entirely different and sometimes six figures different so you mean like you know like if i'm paula which sometimes i feel like i am you're so close look how close we are now that the i i want to be more conservative because like you know i no one's no one's getting fired because they had too much money uh you mean like and so in turn i think it's just it's it's a scary tight rope to make sure that we have enough cash flow to get through the rainy day and we've negotiated and this board will continue
093to talk about how much is too much how much is too little when it comes to a rainy day so those are just important considerations when we when we talk about the benefit of hold harmless if we go to the next slide rolling average um which i i do think is a is a viable long-term solution for california and dealing with its enrollment trends but it's kind of trickier to calculate and and we had to do some guesswork honestly in order to try to like you know create like a projection or forecast like this so um you can see that you know it's still a loss but it's you know it's a loss that is um balanced by um are the years where we're still held harmless so if you think about it you mean
094like when you look at that um 22-23 year the prior two years are based off of 1920 2021 which are hold harmless ada years plus our current ada um the the challenge with this is you know like our ada i mean like has not been dr we've not taken a dramatic loss like we were afraid of um but still it's not 100 it's not enrollment-based funding so we will see potential um losses over time and i i don't think that that under the rolling averages i've i've i've clarified in each slide that this is necessarily the worst case scenario in this forecast i think that our our expenditures are likely to go up in each of these forecasts um so just something to keep in mind and you can see how the [Music] uh dollars
095you mean like uh continue to you know at the end of the day like like we're looking at like at best a break even with this legislation that that that is like the best case scenario and that's that's good it's in mind that the uh i'm cutting out aren't i it also keeps it i get can i get a battery peter peter test test so it also thanks um thanks aaron that's kind of you the it also um definitely demonstrates that we we need a long-term more viable solution you know that that the the legislation is not going to solve our problem in the long term and especially for i think what this board and what our district aspires to do so we need to be looking at alternative revenue sources and we need to
096be aggressively growing our enrollment each year and that is the best hbf fundraising pto fundraising you can do is bringing students to our district um because i think what maggie brought up that alt optimal enrollment number that is that is the best plan and i think the best way to do that is with good programs and clever enrollment push okay slide do you want to take a break or you want to take questions let's just see if there's any questions on the table and then we'll take a take a break on that a lot of different enrollment forecasts projections scenarios not projections forecasts and scenarios does anyone need clarification off of them i thought that was helpful jason thank you i think everyone needs a break so let's take a 10-minute break and we'll come
097back to this thank you like this anymore [Music] so why wasn't it working talk about it so if you move your mouth a half of a degree oh um did you change the battery though that's half full you can't change it though it was still fine it wasn't working is anyways it's this one test look at that scene like that there it [Music] yes i already i had more than my share already actually vegan vegan fruit gummies i hate the beef flavored ones i just know he's very very particular about his sweets i figured if they're vegan that means they're good for you um okay what do we need folks anyone need tech support mic support that was our break so here we go hammer through we're working through it we're gonna pick up christine
098what do you need are we just gonna share this uh you let me know when we're ready yeah just want to make sure i'm talking into the microphone [Music] peter wanted me to do a reminder to speak into your microphone and not turn your head when you're talking everyone thank you i will keep my head face just towards maggie you were there okay we left off right before the break doing financial forecasting looking at the different scenarios and impacts to the budget based off of legislation that's coming forward um i do believe there was one more um at least in my packet we have the projected cost where are we going to move that to a different area no that that's that's part of here that this was like the the hangar slide that we
099couldn't figure out a good spot for so perfect we are moving into goals and spending priorities and uh excellent timing everyone we're taking everything we have brought to this point on budgets expenditures and taking a high look again at goals um and then from goals going in and i would like us to uh we have some new projected expenditures some long-term potential expenditures but also i'd like the board to think to think about um how we tie back to these these three to five-year goals and what the vision looks like take it away thank you maggie and so you know as far as process goes here um one suggestion that i might have is to have me go through each goal and explain the expenditure and then like then we workshop for the remainder you
100mean like so we get through all the slides and then start to come back and work through the document does that sound okay to the board okay thank you um so uh oh i'm sorry christine slide hold on i don't want to turn my head too much so the uh this is just something to keep bear in mind and as we negotiate our our goals and i mean like you know like our expenditures is that you know when paul and i look at the budget you know we were like you know what are our three you know heavy hitting costs that are hardest to predict um and and they really are kind of in in this order by their unpredictability and their cost so first is para educators para educators support students with special needs
101particularly students with high behavior needs they're a danger to themselves or others that results in a one on one to one um or a shared a depending on the severity of the need of the student um this is you know captures almost a million dollars of our budget i believe that's seven percent of the budget does not sound right um and that is a heavy number for what represents i can tell you far less than seven percent of our students you make our special education population alone only represents 12 percent uh the number of students that have um instruction or sorry paraeducators supporting them is a fraction of that so while we are making adjustments then we put before the board some positions in order to try to better support our para educators make them
102more effective and move students through their progress um more efficiently we really have to have our eye on this cost because it can um definitely either support our long-term budget plan or it can for sure hinder it and i i by no means say that by like you know we just need to make sure we cut this cost i i think that we are working towards and this gluck is working towards being more effective with the human resources that we have to better better support students and that in turn will reduce cost as well as better support students so it's just something we have to be really mindful of and we actually met with our special education team today and discussed in this among many other things and planning for the future years next is
103the legal expenditures you know during this year our our legal costs have certainly been up more so than last year which was the year of school closures um it does seem that much of that is you know um a result of school closures i mean like and covid restrictions that has impact on our students with special needs as well as other related costs such as concern about health and safety protocols in our students and it's very hard to predict that cost you mean going into future out years we hope for it to go down um but as i mentioned earlier that any given year we you know we budget for our legal costs but like the last six years have been remarkably remarkably unpredictable um so this is something that we're airing on the side
104of caution you mean recognizing the troubled times that we're in you mean in context but um i think the board needs to be aware that this you know could impact i mean like our long-term vision if not handled with care and then this is a more controllable cost because you can see it coming which is you know human resource position increases that comes from a result of growing enrollment or growing student need sure you can say it's related to the paraeducator costs as well too but you know more students also equals more necessary staff and that comes in many different ways we're also moving towards a three site plan and this board saw in a prior board presentation that that inevitably will result in fte increases because you have more facilities regardless of the number
105of students you have you have to serve those facilities and there's just some logistical problems that cannot be get around and i i can only emphasize that our staff has been gangbusters about trying to negotiate that and figure it out but there's still some things that are difficult to get around you know like if you have a special day class you mean like you know in students no matter the the number you still have to be able to serve those students across three sites and if you only have 11 students total in the district that is a huge logistical problem when trying to serve them in a meaningful way so we're going to continue to look at those things and and share with the board as those adjustments come but we wanted just to kind
106of begin this conversation with making sure the board's aware of those uh projected costs that don't necessarily fall within our goals but you know like our big ticket items i have a clarifying question um when we're looking at these are these um uh annual costs so at this projected cost would be re-evaluated every year based off of the needs of the of the student bodies we have absolutely i i will say that also a change in recent legislation has made negotiating the paraeducator costs more challenging [Music] this board you mean like recognizes that just recently legislation passed that classified staff are now under the same as certif certificated staff when it comes to layoffs same timeline yeah so and that timeline is very restrictive and their rights have increased as well too you mean like
107to appeal so the you know the difficulty with the layoff notices is that you have to make a decision in march for as we've already seen budget and enrollment implications that may not be decided until august 31st so you know to make those decisions based off of classified staff and para educators i mean like when you know we have students with special needs show up on our doorstep or leave you mean like during the course of the summer it makes it even more challenging to gauge for our classified staffing and we're much more restrictive now in our ability to adjust and react without being able to do layoff notices during the course of the year which this district has done so that is um something to bear in mind i was just looking at the
108legal expenditures and thinking thinking that number seemed a little low yeah i we we took this based off of our current legal expenditures that we're looking at as well as we did bear in mind the last six years in projection but i i think it is very fair as a board member you know who's experienced the last two years to look at this number and and feel like you know i think it's gonna be more than that i i i don't disagree with that you know this is our our best projection it's a projection not a forecast though um so i i think you feel like slightly more comfortable i i think that will will will come in at december if if the way that we in looking at the remainder of this uh this
109year and next year if um if things go according to plan for the most part you mean like you know and we built in a little space there but still i you know it's it's an approximation and it's like well jason how do you how do you try to you know frame that you know we're looking at our exposure right you know and we're looking at whether it be special education litigation um or you know the the legal implications with the covet uh 19 procedures so that that's that's how we're trying to project that out and we do um jen look at uh our month-to-month legal costs and me sylvia and paula both review them and look at where those costs came so that that also helps us gauge um what we're looking at to
110have a better sense but your point is well taken and then thank you um i'll just keep an eye on it i guess but i it just feels it feels like it could easily you know go in multiple directions hopefully you know obviously we all wanted to keep stay down but which kind of relates to the first question which is the para educators in terms of do we just this may be normal practice but um in districts like ours that have a high number of para educators do we get any um is there an auditor from like selpa that comes in and like walks through our program and stays with us for a few weeks to see what's in best prac maybe making sure that we're kind of ticking the boxes with all the best
111practices that's a great question i'm asking because i feel like that can you know that's where you get in legal quagmires and that's where so it's it's not necessarily like as you're describing it like as like a period like a you know like you bring in a consultant to like kind of you know um look at program effectiveness in that sense but it it's it is an ongoing review with the selfa for a lot of different things so you know one is iep compliance right and and that really is where school districts get in the most trouble when it comes to special education and litigation or you know costs that balloon services is the lack of compliance via the actual iep document itself and adherence to the goals programming like programmatically during the course of
112the year that's that's ongoing and like there's there's literally audit reports that call them case miss errors that is taking place on a monthly basis and then there's closeout reports this date so that's one feature we have uh ongoing selpa meetings so there's the directors meetings and there's superintendents meetings i mean like where program comparisons are made and best practices are shared on an ongoing training basis and then the selpa provides training themselves we do bring in selfa consultancy when it comes to certain cases i mean like as well as looking at our service model i think the thing that's difficult about hermosa in relation to most districts which presents a challenge for the self bud to give us you know feedback to the degree that you're saying is that because we're the smallest school
113district in l.a county our special education program is is very unique because there's a term that's called low incidence which just if anyone's not familiar low incidence is what selpas were kind of born out of that you know you may have a child who's deaf and hard of hearing right and in a school district though you probably don't have a deaf of heart hearing program because there may be only one or two children that represent that in a you know 10 000 kids school district so the selpa is a is a a cohort of school districts that work together i mean i can pull their resources in order to provide support for low incidents so if you think about like that you mean like you know as far as you know system goes do you
114mean like in like you know what we get feedback for from the selpa about our system almost every kid is low incidence in a way in hermosa beach because there's only a hundred students with special needs so you know as i mentioned for our mod severe program we have i think currently 11 students that would that qualify under that designation and so like if we compare like our neighbor like redondo they have eight elementary schools but their moderate severe students attend one's elementary school in the district they pool all their resources to create one program with that low incidence disability into one site whereas we don't have that and so i think that like when we work with the selpa you mean closely sylvia does a great job comparing notes with them getting resources um
115they they struggle with with that about our site and so do we and we're working through it i mean like we have to be creative each year with our programming based off the students who we have so i guess my follow-up would be would it be wise for us to potentially add into projected costs a consultancy of some sort to potentially come and and review just review our best practices and make sure that we're in a like it just not not that our practices are gonna cost us no one's doing it intentionally it's just sometimes you make errors and that's where in the process you get so lawsuits sorry i i so that that's really what i'm asking is like should we should we consider that it's just a consideration something to think about it's
116a great consideration um and i apologize i was referencing just selpa we we do bring in consultants so we have dr han ready who is our inclusion consultant that we brought in via special ed funds to consult on an inclusion model because we are looking to really move our programming to having our students with special needs participate more in the general education setting that requires program change mindset change and we're working with um we're going to bring in professional development with the to teach program which dr hand ready is a part of that consortium which provides professional development and consultancy to school districts that are looking to move towards more inclusive practices and then on the legal compliance side we have had several and continuous syllabus and a great job of working with aalr our
117our legal special education team and they provide consistent um professional development and legal compliance um i i attend those meetings myself um and that is the constant need to keep up to date with the law and then prove iep compliance and we have identified needs procedural needs uh one of which is that we've had some change in staff right i mean like and needed to train them on the most recent practices so you're absolutely right that the need for consultants be brought in is is needed and happening we'll continue to look at it questions here or should we keep moving cool let's keep moving you good steven yeah okay okay uh slide please so in in our district-wide goals that we set last year and and you know and we we looked at these you
118know with you know a three to five year mindset right i mean planning for you know short and long term we have under each goal area which is the goal area is our culture of excellence equity and inclusion and financial stewardship we had three more specific goal areas i mean like which are still broad because they're district-wide um so this is the culture of excellence goal or area you mean like and this is one of three goals in that area which is to you know establish a triangulate a triangulated benchmark system clear baseline and collaborative achievement goals k568 so in short you know we are really working our staff and our school community towards a goal culture right that rather than treating each year as you know like we hope for the best you know
119what what are we working towards you know when it comes to achievement and and i i applaud the board i mean for allowing our staff to go about this what i would say in a meaningful way i think many districts fall victim to setting goals outside of their school staff and then that's where they live and our principals have been working closely over the course of this year to analyze data with staff and then establish achievement goals which will present to the board likely in june at the end of the school year looking forward to the next three school years the in looking at the new projected expenditures and long-term potential goal expenditures one thing i just want to note is that there are many other expenditures tied to this goal these are just the
120new ones um and i i just that's you know and the other factor too is there are many other actions that are tied to the school however they don't cost necessarily money you mean like it really is staff development it's work that you're paying for when we pay our human resources bill [Music] so when we say new projected expenditures what that means is one of two things i mean like either it's new because it's an extension of this goal area that we plan to do next year or i mean like it's something that we did this year on one time dollars and we don't want to lose so we need to build it into the budget because it's a good practice it worked you mean like and we need to move forward with it the
121long term or potential expenditures like are looking on those out years looking more in the three to five year range and we're identifying a long term and consulting with our principals the educational leadership teams that are underneath the principles and our very staff that are expenditures that are likely going to be coming you mean like or we should deeply consider i mean like in their they tend to be larger in nature as well too so for example in this area the fontes and pinella classroom guided reading collection so we've done it built a great base with the fnp benchmarks but now the next step is is that we really need to support our teachers with resources in order to provide small group reading instruction in the classroom right they're gaining a foundation of understanding of
122where their students are performing at baseline i mean like and now we need to continue to support them with resources so they can provide that small group reading instruction in the classroom we don't think that this is an extensive cost i mean it is one time dollars and like grade levels can share a library of guided reading books that is not the same as having a classroom library of various readers i mean like these are instructional tools it's not just a teacher's classroom library you've also identified yeah you can jump in jen my thought was to get through the slide and then ask questions but if you want to go one one by one but you can yeah okay so the next is a reading coach we've been working with julie everyone loves julie um
123she's someone we came upon this year when we were building our capacity for a level literacy intervention and then we started utilizing her more to support coaching of our teachers to perform the fnp the thing that's been key about julie is the staff has brought bought into julie and she provides a level of expertise when it comes to fmp which is dense i mean like that has really built the capacity of our teachers and also our principles um in grade level planning vertical articulation and data talks this is really paying for subs um we've you know this year we used coming out of covid we uh built in grade level planning days i mean like into the school year that we use in order to help teachers plan out of covid but now we're recognizing
124in order to continue to meet these achievement goals we got to give teachers embedded time we like to work together and our schedule doesn't naturally build that well into that and we're looking at various areas that get there we've talked about that as a board as well but this is the most sure-fire way to ensure that it continues to happen and the principles sit in on these vertical articulation talks and we found it's been very beneficial and we would also you mean recommend to continue that cost but it does need to be built into the budget you see below there the math curriculum and english language arts curriculum these are long-term needs we have a strong math curriculum k5 eureka math and they use big ideas six eights there are two different curriculums from elementary
125to middle school i do think that we're seeing a changing math framework um and then we're due for an adoption in 2027 for math um so the board needs to start thinking we need to start thinking honestly sooner than later to get this right many districts got this wrong when they adopted the last time they did the frameworks um you know and i think that eureka math emerged as the winner kind of like after the fact um so it's just really important we start to wrap not just around like the pedagogy but also the the finances around that as well too and then english language arts curriculum like most districts we you know do not have a set ela curriculum at the elementary level in particular you know i i've heard it described as a
126mosaic approach there's a lot of reasons for this we're not alone in this but i you know there are districts near us that are starting to move towards an ela elementary curriculum and up and i think that as we move forward into you know the 2020s we we need to consider have it under a consideration in kind whether that's just pushing forward with readers and writers workshop i mean like as our model or adopting like a curriculum in itself um example be written wisdom which is the publishers of eureka math some questions jen i i'm going to go faster you mean like in the next slide just because i had to like lay out like sort of the groundwork would it be possible for me just to kind of zoom through i mean like and
127then item off of this one and then we'll come back we have she has a line item question off of this oh i'm going to start okay i can do either one no go ahead yeah i i really i mean maybe teachers can uh guide you on this but i'm a strong believer that we should not have shared guide readers and that we should have classroom sets of those things so as much as we want to share those things amongst grade levels it is you know i'm having my reading class the same time you're having your reading class and it really is it's frustrating i think often to teachers where it's like we just have one for grade level i mean if we if if we need the pto to like we need to do
128a grant for that but maybe that's another way to you know get get money for something like that but sharing guiding reading collections is not it's not fun it's hard it's just hard to plan your activities and it's it's way better to have that resource in your classroom that's fair feedback and then who's julie is she a fondue some pinell person or is she a district person just right literacy just right literacy and and she's a consultant uh and we we found her we found her as an expert in in helping to implement do to do level literacy intervention trainings and that's what kind of led us to just her broader expansion of fmp and and and i really do think that um you know sometimes the consultants hit this but she has proven to
129be valuable beyond just the average consultant she's like nancy she's the nancy of literacy great we love nancy's of literacy that's and then if i have an addition to a new projected expenditure is that when you'd like me to discuss that at the end yeah let's get through culture of excellence and then we can do that thanks jen so let's go ahead and move to slide [Music] in this area this is related to the development of our professional development and strategic plan i mean like for to help teacher learning you know we talked a lot about vision for culture of excellence i think that any school that demonstrates excellence has good spaces for teacher collaboration research shows us that the greatest impact to student achievement when it comes to professional development is teacher collaboration time
130so when you have teachers that are articulating with each other and sharing practices that leads to better instruction and that leads to better achievement so we invested heavily in professional development days we added a professional development day at the beginning of our year we think that that has been a sound investment we look to continue to invest in this though our calendar is negotiated eventually we would like to have non-people days if we continue to try to build that into our budget of a full day of professional development during the course of the year um and we have found we wrote we did write a grant to in order to pay for this as well too which we get into more at the end the fmp days and f p coaching so this is a
131sub cost um we uh provided subs in order for our teachers to have um uninterrupted time to do the f p the f p can't be performed while your students are doing an independent activity but it is hard kind of as jen pointed out especially as our teachers are learning how to be better at providing the fp assessment the fmp is an art it's not just like a test you give and i also consider that administering the fmp assessment is professional development in itself why do you say that because understanding your readers on a depth-full way during the course of that assessment helps you understand how to provide instruction to your class that is like that is the strength of the fmp assessment so we believe that that is part of our professional development investment
132and it also creates happier teachers who have more time to provide the assessment in a meaningful way and then we've also identified that we need to better support our principals and related administrators in special education training to jen's point about consultancy or program development we are looking at a self-a sponsored training to send our administrators to there's associated costs it is during the summer we on one hand want to give our people a break but at the same time too like those are opportunities to have them participate in professional development that will i think lead to better outcomes and then also for the purpose of this conversation and help our costs so that is an expenditure that we have on the table as well and the long-term potential i mentioned the nom people staff and
133service days i think that that is a strong investment most school districts have non-people in service days and then we are also looking at a new teacher orientation mentorship you can see that cost there is relatively small because we're looking at the stipended position it would have to be negotiated um but we we need a better opportunity to flesh out what that would look like but we just really are recognizing that in our small school district when people start we want that to be a positive experience not a sink or swim and some of this naturally falls on the grade level leaders i mean like and we just think that we can just be better and part of that is you mean like having someone who's designated to be that person um because you know
134as you know our you know everyone's stretched then i'm gonna keep on going if that's okay i'd love to see are there any line item questions off of the side go um next is the um for culture of excellence it's you know uh it's really about programming right i mean like our goal is always to continue to get better and in order to expand that programming this one can be a little tricky because we have you know limited amount of dollars but i won't go through each line item there but because i think that most of them are pretty self-explanatory but um the biggest ticket item which we have budgeted for is our social science curriculum credit to sylvia and the social science adoption committee team they've done just a fantastic job um and i
135think they're arriving at a recommendation to the board pretty soon um and then we also bringing in our pre-k so you know we're we're on the the verge of launching you mean like you know a you know we've been doing it with like the new pre-full-day pre-k uh community new title too it's not tk anymore it's pre-k and so we want to make sure that we're supporting that expansion we have currently i believe 40 tk students and counting so we're going to at least run two classrooms so we're going to need to bring in curriculum and train ali pang has been awesome and she's been we've been feeding her content and and we're looking forward to better developing that program and our newer teacher the pre-k program as well too um uh i'm gonna move
136down to long-term potential expenditures [Music] with the spanish expansion um this is just looking at the potential you know every year they're sort of like are you aren't you gonna offer spanish in seventh grade you mean like or can we you know bring that down um you know language development is a priority in this district we we believe that language articulation in particular and so i had a conversation with a parent just recently that brought up a good point that you know a lot of times we're focused on the high school requirement um but perhaps you mean like in some way we should really just for ourselves be focused on just providing language i mean like you know it's just it's enriching programming and so maybe looking at a sixth grade option i mean as
137part of like our elective cycle i mean like at least as a start you know it's i don't think it's quite where we want to be in the broader terms but i think that it's a bridge to get get more out of our spanish program and then you see there there's also when it comes to programming i mean like the a hardware need this board has negotiated a hardware need for you know the last you know probably longer that i've been here definitely and we created a temporary solution a temporary longer term solution with our coveted one-time dollars but we have a real um long-term problem you mean like if we are you know the best little beach schools then we need to have the hardware chromebooks staff laptops classroom technology in order to ensure
138that we'll be the best for the next 10 years not just the next two to three years so we've estimated cost of 10-year cycles and that's an estimated cost i can assure you it will only go up technology is getting more expensive not less and then you see there below the library program this is we've talked about the need to make sure that we have three strong library programs and that is an associated human resources cost right now we have our library clerks where we plan to have split across districts but with that said sorry across sites you mean like you know a dedicated um a library clerk to each site doesn't just provide the library resource for the students during their designated time but also during non-designated time you know what about lunch what
139about before school what about after school so you know anyone that's been in the vista library knows that that space is intended not just to be designated library time i mean it it it would be a special thing for a student to be able to go there after school and spend time reading in a library that overlooks the ocean um i think that that's a key programming component you mean like and you know i still have not forgotten i think it was my first board meeting what was it a hundred public comments about uh heather meyer who i do adore so i i think that that's just something for the board to really strongly consider in the long term is considering our library spaces as beyond just library time um and then finally a supplemental
140science curriculum you know we've we've spent the better part of this year trying to figure out how to better implement amplify science and alignment with the next generation science standards and i do think one piece of feedback i continue to hear from you know our mps survey and from our staff is that perhaps amplify is is not the mark i mean like maybe it's not going to get us where we need to go in the long term so we are an adoption cycle this is not unusual you mean like i came from a district where they realized mid-cycle that their math adoption was perhaps not the best fit and so i do think that we need to consider a supplemental science curriculum i mean that wouldn't necessarily replace amplify but would enhance us enhance it
141or be a better tool for our teachers i mean like this already exists it's called mystery science we are we have it we're using it i mean like it's a supplemental tool teachers and kids love it it's not a curriculum you mean like and that's short i mean we'd be asking too much of our teachers say like okay use this as a curriculum it's a supplemental resource so looking at other supplemental resources it's you know what do we another takeaway that i have and you know talking with jessica and her meetings with our science team teams is that you know what is a good science program right and the answer that i heard here i mean like is you know a a science program that's rooted in labs and experiential learning right and that's you
142know maybe not the best next generation science standards answer right i mean like but i i think that right now we're looking at is we as a district really need to consider student engagement above all else when it comes to science and i really you know in hearing my principal and and her staff that engagement probably should be our primary focus when we think about what does success and science look like and you know this is a really simple barometer which i promise you will will be better about measuring it but like when we walk in the classroom what are the students doing you know are the students engaged that really is like a great form of success and it's not just me saying that you mean like you know the the social emotional wellness
143standards in case also backs that up as well too so i i think that that is a is a good starting point you mean like and i think that when we look at a supplemental curriculum we need to look at it from the lens of what engages our students you know like and what is you know is this experiential learning you mean like you know is this going to get kids hands on and i and i don't know if amplify is hitting that mark um and we're not the only district that adopted amplify i mean like you know and i i understand that probably that adoption took place in the similar cycle to neighboring districts so that's a a long-term long-term um that we need to address um all right that's culture of excellence we
144can pause and take questions let's positive questions um sticking to the theme of uh culture of excellence uh thanks just i'm curious like process-wise so i think i understand the new and projected expenditures are kind of like baked in we're planning to do this stuff long-term potential expenditures are sort of around the corner it's not like these numbers have all been baked in and planned and done this things that could come up could get budgeted for but maybe aren't yet what what gets you from could be budgeted to budgeted like what would trigger us to do spanish and say next fall we're expanding spanish is it is it demand is it money is it direction from us like what yeah it's a great question and and you know like great questions it's like has like
145a dense answer right like that i think it's a combination of all those things i mean like you know what like one that we've laid out here in this meeting right is scenario you know that if we're a million dollars shorter then chances are that like we're gonna be more constricted so like that sets like the bar and like you know i hope that we've done a good job laying out those potential possibilities the other is um the board's direction you know at some point right like we have like the board has to you know prioritize like hey this is where we want you to go and this is you know when we want you to do it and i recognize that we've laid out scenarios that make it very difficult for the board to
146do that um and then the third is is looking i think stephen brought up is looking at indicators right you mean like and that can come from you know their staff recommendations from like the teacher and teacher leadership and the principal and the district side but then there's also indicators that come from like the student nps survey right which did have data about science there's survey data that's from what was last year's hpf foundation results which i do look forward to hbf doing another survey or perhaps you should conduct a survey about needs so i think it's i think it's a it's accumulation of that i i would say with some of our i think i think you brought this up last year but like that you know when we talk about the hbf programming
147we want it all right you know nothing's going to be cut so we we've tried to identify here areas that go beyond just what the ed foundation funds um and and that are rooted in our goals so everything that's on this list i recommend i think that we should do um i do think though to your point we have to prioritize and i and i do think part of that has to come from the board as well too that you know hey you need to lean into making x happen and i couldn't just just to a foundation set christine could you go to slide 22 22. so i just want to make sure so when when we were looking at um the moderate enrollment 24 24 sorry it's not it's okay yeah so when this
148is the scenario that we have budgeted off of though right slide slide 24. um actually the scenario that we have budgeted off of is the cons right now and this snapshot is slide forgive me 13. what's that am i right yes 13. okay with the 1.1 million deficit yes that's correct and and and that goes back to like the you know this gets into like the county requirements i mean like you know in the count the county requires us to budget on conservative numbers and conservative formulas for good reason but then we also have our internal local conversation about what we expect and so then looking at the conservative enrollment projection how much of these new projected expenditures are we assuming go into this budget some that's a great question and i probably would want
149more time to give you a more accurate answer some of them are built in because they are the they were the one-time expenditures and some of them are not built in for example on slide the principal sped training is not built into the budget and that's a good question and i we probably can do a better job and trying to guide the board and and what is built in and what is not built in go ahead uh quentin back to you i just wanted to level set thank you i have to remember what my second question was um well i'll just just to tie a bow on the first one so so you need some direction from us we need to know kind of what i guess capacity would be right i mean we can
150say hey this is first and this is second birth there's no money for any of it that the prioritization doesn't matter that much but um uh yeah i guess do we need do we as a board need to sort of give some guidance tonight or is there some follow-up where we say hey you know we've decided to rank i don't know the library program number one and supplemental science curriculum number two and spanish number three how does that how mechanically does it work so that you can actually yeah you have what you need yeah that's that's a really good point like and and my honest answer is like i don't think i've found a good mechanism for that yet full transparency um you know last year we did like the survey on the hbf items
151because we were facing cuts you know so it was it that's the not fun conversation so i i i do think that you know we need to definitely make sure we've considered that the goals that we currently have and the direction that we're headed is still where the board wants to go um i think that that's like a um a factor um i i think that in these discussions yes it would be helpful for the board to rank i know it's such like a blunt object way of doing it but like rank you mean sort of like those priority areas and i think that we can continue to do a better job and helping ourselves and the board understand how we're baking it into the budget i mean like you know and what's possible what's
152not possible we we think under the forecast scenario that the new projected expenditures are all within the budget or can be done under the forecast sure the long-term potential expenditures i mean like are going to be dependent on future colas future one-time dollars whether it's rolling average enrollment what our enrollment is so kind of your point i think the best that we can do is to create some type of ranking of priority i will say the challenge that may be when you say capacity right it's not just funding i mean it's also a capacity of staff and the pd we're rolling out and such so i think that that list might be a little bit of a moving target so if the board gave us like a ranking order we may probably have to come
153back and say like okay we've conferred with staff and like let's kick this back back and forth this may be a question for maggie i'm not sure like when do we have that conversation i mean i like i'll throw in some random ideas of priorities right now or but i don't know if right now and tonight is the right form or or if there's a better way to do that so my thought on process and i'm open to taking some time right now just to to think about the process but we can save some time at the end because i think we're probably going to have a lot of different little priorities are gonna come out by the time we get through the other two areas um we can circle back around and like create
154a list on that but to jason's point on this like coming back and and having a little bit more clarity let me speak closer to the mic having more clarity on what is a new projected expenditure that's baked into the current budget and what is still on a wish list and what's on a longer term wish list will probably help us then do better guidance because let's say for um curriculum long-term curriculum adoptions or supplemental curriculum like maybe we want to have a science committee that gets together and says our vision for science for this district is x right and like that should guide expenditures yeah um does anyone have any other thoughts just on processes trigger for my second question that just came back to me no no i i um i think that
155was my it was it was in the general vicinity of my second question which was around the science curriculum and you know we've talked we've talked about that on and off as i've boarded before and um one of my struggles as a non-educator is you know what does great science look like i know you know we all want to have really good teachers and we all really want to have great curriculum that we believe in and then and then i kind of like run out of any kind of real specific knowledge you know i could make stuff up and dream about cooperative programs with spacex and flipped classrooms and experiential learning and labs you sound like you know you're talking about it and you know i'm just making stuff up though as you know jen
156um so like i can throw out all kinds of random ideas but i really don't know what best practice is uh i don't know what those things would cost i don't know where the bang for the buck is and um and and i feel if if we're to give you guidance then you know maybe we need to get educated and so like an idea of us getting involved in in learning more about that working with some of the professional educators i know principal bledsoe has a really really deep background in science um you know other folks in the district or outside the district that can help us i think that would be that would be very interesting to me well i was thinking about the process part and then i wrote a note down there
157was just a lot going on at the same time um we did we did survey our stakeholders recently in the mps survey and so i think a lot of this does is generated from that i'm not saying this is like the answer and i definitely think staff should 100 percent be and all and stakeholders should be weighing in on like did we get this right are we are we in the right direction if you're telling me what i'm hearing you say is that the new project new and projected expenditures you think are going to cover be covered in the budget that we've projected except the principal sped training you think yeah i'd like to go back and check on that yeah i i believe that these costs can be brought into the budget i mean
158like under the moderate the moderate enrollment um [Music] hold harmless scenario for next year i mean like you know and because like i know we're having kind of the same time like a a one year in a multi-year conversation and the new projected expenditures are things that i we would like to make happen in 2223 and then the long-term potential expenditures am i to understand that we should be thinking about those or saving for those that's a great question it's trickier depending on what the line item is um for like for example the new teacher orientation mentorship which we've identified as like it's a low cost money is not the issue there it's really building the capacity of what we want out of that um whereas the curriculum adoption for math or ela which you
159see is high is something we would you know we would need to start yeah budgeting over time now to save for that curriculum or what sometimes inevitably happens is the state gives one-time dollars that we suddenly come into and that we can pay for it i i i i know that's a mixed answer but i i think that that's where it's a combination of those things it's less predictable of how we plan to afford it but i think there could be a sequencing right i mean i think it's sort of like this would be the priorities and if you you know when the bank account gets to this yeah i i totally agree and i um there was a conversation that was had um that you know it's important one of the things that we've
160learned is that it's important to have a plan for when you come into money um so you can go and so we don't have to come back to the board and say like can we do this you know that by the time all that's said and done it's that you know the year is passed so that that i think to quentin's point about creating a priority orders makes a lot of sense so in the spirit of giving some suggestions or just asking some other additional questions to maybe i mean i'm not i'm sure you the three of you on this side are going to have other just norm setting information to get off of this but i am wondering if it is possible to move science and our pri i the way i read this
161slide or this document was that the first section is the priority you know on our slide 29 is like number one priorities am i am i reading this out what's on the top of your slide so culture of excellence uh ela and math so i would i would love to be able to move science into that those three items together i think science needs to become more of a priority for us than the social science curriculum those i mean if i was to just jen i think these got bucketed based on yeah i know they did yeah i'm just asking us to take it out of i'm trying to expanded classroom program and potentially as a board i want us to discuss adding it into ela math and science you um jenna if i can
162play it back to you that you you um feel that our overall achievement as a school you mean like is linked to the performance of our science correct yeah i think that that is a an area that we've been pointed out to for multiple years that we need to kind of if we're going to become a um a cultural of excellence i would love to pray like just me personally think that this district needs to prioritize that and move that up into parallel with ela math and science and i say that also because in our conversation here tonight it came i'm so thankful that you brought it up jason it's just that it it ends up being the last thing we talk about in cultural of excellence and i would like it to be amongst
163the the first things we talk about i think you talked about it fantastic and i can see the plan i just want us to really talk about it all the time like we talked about english and math and science like i think that's very fair and and i and i also think that the board has made it a topic of conversation several times so it shouldn't catch staff off guard no no and it's not just the board i mean the our mps survey said it um i think staff is is eager to like get more so i would love to then if i if i was to in my own if we're just throwing out wishes i would love to have a coach julie for science and i think that would become a priority to
164me over many of these other things where a coach julie could help with labs or help develop an excellent science program and lead us with that so miss bledsoe can do some of it this other you know potentially another person could do it and the science program feels that they're being super supported or on you know no that that is very fair and and miss bledsoe and i have talked about a potential for a consultant to support that that has come up so i think you're right on the target there and then the other thing i was going to say quentin for our own and maybe maggie we can figure out how to lead this with don and jen han and da vinci they have a da vinci science program that's very strong in this
165community and they have tons of connections with aerospace and you know just it's a very robust program um and so maybe it's something that we are able to learn from them like what a robust science program looks like in high school so we can start building our you know continuously building our program that's a great redondo and miracosta have strong some strong science i'm not sure you know and project lead the way and there's all sorts of like ways that we could maybe just um vertically articulate ourselves with high school together i think da vinci is a is a good suggestion there's a relationship there as well as with our high schools who we are working with them um in regard to articulation building that relationship um but yeah i i do agree at looking
166at programs that are niche which we are also niche you mean like in the way that our model set up makes a lot of sense and i don't know i can roll over in bed and maybe ask my better half what she thinks um yeah she she's the director of educational services she might know something about what they're doing over there that'd be good i'm sorry i didn't even i was not even thinking about allegra oh thank you dr like you're welcome clarifying question off of jen's point for um what is our slide 29 with ela math did you was ela math specifically grouped for a reason yes um and and um that is because uh two things one is that they um sorry forgive me the when school districts are evaluated for achievement i
167mean like they're evaluated primarily on english language arts and math and when these goals were developed they were developed because there was concern about potential learning loss and so we brought in the system i ready in order to track that because the cast went away i mean really it's coming back this year but it's an amended form so we'll never we won't see like the statewide assessment you mean like probably for another year in in fidelity so that is the focal point it's not uncommon for districts of that focal point the the science is is assessed by the state it's not every year like um the uh casper does for ela and math so i i do think though to jen's point that embedding science into that is not a departure from what the state
168does um but for sure is an added emphasis i think it was more just my clarity like this slide and the and the way this goal was was based off of our coveted recovery conversation that we started with the lcap on academic absolutely yeah so i think like yes we can refigure how we do it but i think like this slide was specifically about covered totally i just want to so since we're having a since it's the decision yeah i mean i didn't know when if we're going to have a different discussion and then my like my last bit jen can i can i build off something for something i'm sorry i think um because you know we've talked that we're kind of kind of like taking two tracks right now we're talking about our
169goals while also talking about expenditures to jen's point something to note for processes we may consider revising this goal right to add the emphasis of science that's i think that's fair i just had one other sorry one other thing was like on this new and projected expenditures on the third section which is improving expand classroom programs there may be some of these things these low-hanging numbers the small numbers that people could potent if they're student-focused watchdogs for one could write a grant first pto to sponsor watchdogs i mean i i to me personally i would take that off this list and ask pto to pay for that yes just something to bear in mind that we we include pto's budget in our budget so pto not hp i was thinking it's just hbef i was
170thinking this is a pto grant like their their grants the 78 thousand dollars we happily accept their money but it when we budget it is it is all part of the budget um for expenditures so okay so we could maybe direct that we could 100 yeah yeah and we we um we get very creative with with those and watchdogs would be a great program to have pto sponsored because it's not it's not necessarily instructional yeah it would need to be a grant i'm sort of to triple down on on jen's points i was going to say we have a history and a strength in technology and i see science as sort of being around that camp um you know i know that the teachers and like a valley we've already lent into media st you
171know development and we're sort of they're innovating around these things which i think for elementary and middle school is is really cool um i would also say we in years past we've we've been and visited other schools we went to um spacex we went to adastra elon's private school and saw how they do critical thinking and like we went with our principals and we saw these things in in sort of learning it was all about inspiring and sort of what can we do to sort of um go beyond you know something building on science would be i think about the exceptional work that ms brown's doing with math in the real world and i go what about science in the real world what about science in hermosa beach and sort of i think about a
172thematic way that the students could apply data they could apply their learning around sort of the ecosystem or whatever else and there's tons of opportunities there so i you know i'm sort of tripling down on things both there's things that we could do going out on tours and and things like that we've also yeah i mean our relationship and our sort of um we've had them at our strategic offsites da vinci and like they would also talk about tools you mentioned about teacher collaboration obviously having that ability to have it in person whatever else is great but you know tools like slack that are free i think to a certain degree you know that could be facilitate that grade level collaboration and inspiration and things that could also be things that we could consider tripling
173down on technology and science i won't quadruple down but yeah um so my question off of this is when we start looking at ela and math um how do we know we've reached excellent on it you know so like and and i'm saying that with a lot of hesitation because i think putting like percentage growth year by year is fraught with problems i think saying 85 or 95 is also saying we don't believe all students can get there right so like i i am hesitant to say like how do we measure it but like how do we measure it right like how are we knowing when we're hitting what we need to hit for um for achievement yeah so i think that doesn't have to be at you that can be i can look over
174there as well i'm sorry yeah you're my mic sorry i can't move my head so i have to look at you um so um i think that you mean like they're in this one there is no indirect answer there is really only one answer is that you really do got to measure it by a an achievement goal and and so you know we set out last year i mean like in order to try to build a culture that is rooted in data and rooted in goals based on data and i really give a huge amount of credit to our principals and our staff and our students who had to take all the darn assessments um and service and we have we are rich in data i i i'm laying out the challenge now i any
175superintendent that can tell me that they do more data than we do in our little school district here i will kick their butt so i i think that um we've built a strong foundation and a baseline to understand that we have these measures i think if anything my recommendation the board when we get to june is to scale back some of the assessments that we're doing to allow for more instructional time but we needed to create goals and in june i mean like we will present to the board you know three out years of goals that were developed by our teacher leadership teams with our principals and the reason we needed that time is because we had new principles that we really believe in i mean like and have done a phenomenal job this year
176and we needed that that that the understanding of what is excellent to come from our staff because they're the ones that are doing the job um and i think that is history shows that external goals outside the classroom don't work um and don't necessarily change anything and here's the thing we are a school district that has high achievement you know like so what this is a good degree you mean like a great degrader um so i think that is one i think that also too it's other measures you know that i think that we need to be looking continue to look at panorama california healthy kids survey our mps data i mean like because part of our achievement is also the quality of life right that's why i i do find myself i think down
177the road we will be recommending to the board to draw back some of our surveys and assessments because we'll we'll drive people crazy um so i think that that is a piece towards towards gay that it's it's it's a that's why there's a california dashboard it's multiple measures so and setting goals and those measures help us as a board at least you mean like for the ones that we meet per month to understand if we're making those goals in a way that is possible and then like there's the other things like being on campus you're walking through campuses yourselves right you mean like and you're gonna have those experiences so those are all measures for the board to know that we're meeting that excellence are there jason are there some measures that we could easily
178get our hands i don't know easily we could get our hands on that don't create more burden for teachers and kids so here i'm thinking about like how are hermosa kids doing when they get to miracosta how many of them are taking algebra how are they ranking compared to their peers uh how many kids are doing the advanced math you know or what percentage of the kids are doing the advancement like there might be a lot of sort of population type measures that don't require more assessments don't require more work from the teachers that we can just sort of extract i think i'll just speak maybe for you jason but it would require jason's department to analyze and ask for that data so i mean maybe it's not zero work but it was it was
179it was maybe it's a maybe a point about the students the more burden on the students and more burden on the teachers but maybe it is a i mean i'm just going to answer this potent as a potential solution would be maybe we find a small consultant to or something to add to a small you know someone who just has that soul task so thank you jen thank you both good questions so if you look they're not they're not highlighted in this presentation but if you actually look at our original gold document we have some bullets the board called out and one of those is understanding the performance of our students at the high school level because there really has been no articulation there and so we actually already did it i mean like and
180we worked with miracosta and the prince he hangs out in my backyard so i don't know why i'm drawing a blank on his name anthony brady at the high school to provide us with data from the last five years of performance for our students one of the things that we took from that and why we didn't present it to the board one is that it's dated and two is that the data that they're pulling right now is limited in scope so we saw a3g completion rates and graduation rates they couldn't pull prior gpa just the nature of their systems and and courses which is what you described so what we did is we spoke with them during in that conversation and we looked at that data which i can tell you just you know i
181generally speak like our kids perform very well when it comes to a through g completion just so everyone knows in public watching a3g completion means college readiness standards so like when a kid leaves the high school could they go to a four-year university and um not a uh not necessarily just a jc go el camino i win so the the the we perform hi there uh now since they have the data parameters that we're asking for we're trying to build upon that it is data intensive on that staff even a consultancy like really it's reliant on the high schools to compile and put together that data so we can present it to the board and for ourselves in a meaningful way so that is part of the plan we're also we have two alumni events
182that are planned for the spring this is a grand experiment we tried we tried to make like these alumni networks like uh this priority with our eighth grade class and really just got no takers so we're sylvia jessica and i are going to the school sites and we're going to have a lunchtime focus group and feed the kids and we have a set of questions that we're going to ask just as a first step one of the questions is how can we network with you yeah you know what it what is the best means of communicating with you and and so you know like like the foundation of baseline that we're building with the assessments and establishing goals that same work is taking place with understanding the performance of our students at the two high
183schools so it's in progress but i would say it's in its infancy yeah oh i just had a question then just kind of it it's going along with like it would require a question or some sort to to families but what sometimes i hear from from parents are there is a culture of excellence in our schools but some sometimes parents are supplementing some of that with outside outside programs or tutors and so i'm just curious as to maybe where they're spending their money now we're not not actually the place but like on what subjects or are there things that there there's some shortfalls that we're not we're just not seeing because when we're when when we're testing kids or when we're doing our ireties it's like so we're getting data but you know a culture
184of excellence to many of the families in this community means something at such a high even higher than our i-ready scores might even show you know they may be like we may be like yeah your kid's doing amazing they can read they can come you know comprehend they're doing amazing work for a second grader but but that family wants their kid to perform like a fourth grader i think that's a great point and and kind of to your you know like some of it we we know because it happens on our campus right like you know miss amigos is like this very successful operation on our campuses but it's probably a product of you like our families wanting more spanish than what we provide um but that is a great potential question you mean like
185of you know where do you where are you providing you mean like um supplement to your child's education or their financial or just your time that's a great i just think it might help us to help prioritize too potentially yeah i don't know my brain's just going to process on this and and how do we kind of help further this conversation over the next several months with the amount of data we have to jason's point we have so much data that we probably could do the legwork ourselves to try and pull the trends on based off of electives and parent satisfaction like where where they'd want to see more whether it's spanish science hands-on more hands-on experiential curriculum um maggie on the note of electives and kind of this is just to build on your
186point with a with it that way it was a while ago but jessica presented on our elective selection process which she entirely revamped based off of yeah student selection and she's trying to build her programming with her teachers relative to credentials because yes you got to be qualified by credential to remap our elective offerings based off of student requests that's that's never been done before in this district um well well like that she's in the process of of trying to build a master out and she's look like now we're doing a credential audit so um you know i i think that um to both of your points that like you know we're finding these other ways qualitative ways to try to identify those needs in a more coherent data-driven way sorry maggie thank you so
187what i'm trying to get and there's like a bunch of conversations that are going through my my brain um that i'm going to try and thread here so it's it's going to get messy but you know to pick up off of jen's comments of like science is a drum beat and we don't see it recognized in this how do we how does the board have this conversation to say we want to test the district with putting together a focus group on creating the best science experience for students that this district becomes known for statewide nationwide because of the ability of all the things that we can do with the dedicated focus and and where i guess i get stuck on how we do this is you know we have goals that laid out and we
188have our vision and mission um you know our best little beach city right like we don't call out best little beach city with uh you know alumni who go on and work for the world's best department of defense and engineering firms in the world right like we don't specifically call that out so how do we how do we do that i guess i am stuck on process of how how do we come to say like we know science is called out in the nps we know science is called out in student evaluations we know that science is called out in our data like how do we now take that into an actual item and is it just making a motion that the board then needs to vote on to say like we want to put
189science in the in the top three things that we're doing um is it you know i guess like that's where i'm getting stuck i i would just suggest that like we [Music] um sorry i could hear myself uh i would suggest that we that we continue to look at reshaping or revising our goals right that set that direction ultimately you mean like like the board can always come back to that and say like you know jason what the heck you doing so i i think that that's like important like that language i think the language is important i jen brought that's why i agree with jen that when we have like improved academic achievement and ela from like that if science is a priority it should be science because that message is from the top
190down right that you know that we as a district are holding ourselves accountable to that performance it's not i think right now it's a sub bullet it's not as a bullet it's a it's a priority you know i'm not saying that we have to like give up something in order to get something i i what i would say is that um we you know we should take that and recognize i think this board's been very understanding um to into processes action so i do like the idea of a science vision committee you mean like that's collaborative with the community and with staff to as a step and then i do think that you know we should recognize too that you know the district has taken proactive steps together you mean like you know with for
191example the hiring of jessica bledsoe part of her hire had to do with that she has a complete background in science and not just science but science to our feeder high school at miracosta so she is doing the work with her team as well too so i i think it's a combination of both those things but calling it out in the language of the goal i think is very important to set that direction which is part of what we're doing here let's do steven can do like we don't have to do motions because it's a workshop it's not um actionable yeah you can just tell me what to do is it the summer that we talk about our goals and reset them and tweak them or is it i see you on your head can
192you respond to quentin on that timeline for like when would be the next time that we would then tweet goals um let's tweak it let's do it yeah what are we waiting for no i agree i think that here is an appropriate form right because positively yeah and and then i also think that we should consider [Music] reviewing this in a future board meeting probably may because as we're making decisions with lcap and budget you mean like it does help for us to know to make sure that we are aligning our plans with the board's vision let's do stephen on this and we have two other sections we need to get to off of culture of excellence and i'll probably have opportunities to pull it in um i just wanted to make a thought and
193just an observation of how fortunate we are as a community the hard work that families put in teachers put in over the last two years because nationally testing schools are a time low yeah and am i right and here we are sort of you know we're stressing in different ways and we're going to talk about equity and inclusion and supporting the social emotional wellness like whereas but i just it's you know it's it's just a thought observation on the i think i want to pick up on the languages math thing um quentin you put up about looking at the data i would also even just foundationally what are our neighboring districts doing at what grade level so like are they teaching spanish from sixth grade from from lower grade because if they're doing it from
194lower grades then our kids coming in with less years just stands to reason they're sort of at a bit of a disadvantage so i think there's a competitive set of knowing what are what is mbusd doing feeding into miracosta high school and what is rbusd doing we had a lot of parents ask about spanish um looking back at the 2021 survey from hbf it was spanish and art looking back at 2018 it was spanish like i mean so to your point like with data rich um we sort of know the things in front of us the other thing i would just encourage i had one creative thought i just mentioned it the board's permission is like opportunities now that we're we've got our sites we're coming back we mentioned other things like reading is a
195priority always is um i spoke with a community member rabbi katz and she said there used to be a program called rolling readers and it would have like senior you know it would have our citizens of our community coming into the classrooms and so yes foundation we've got to get our classrooms we've got to get books we've got to do where else but i just go like as we look to our community and our strength as a school district is that we are a community and when we potentially want to go and ask the community for money's alternative sources of funding i just go the more we can not just be an island of parents passionate about this stuff but we can be a community that cares deeply from all aspects and i know our
196community does so i'm not trying to sort of but i just sort of go maybe there are other things you know we heard about peter sprague tonight like you know mvp dad and you know opportunities to involve more volunteers and other things but i just wanted to put that out there with you know reading and rolling readers could be another thing to to put in the mix okay can i add on to the spanish part just in that i know you compare this to mbms and redondo but i honestly think if we're going to be a culture of excellence we should be looking at chadwick rolling hills and the private schools up there which is where our audience goes our other half is going to martyrs they're going to you know st lawrence they're going
197to chadwick they're going to rolling hills and those are the schools we need to look at to be like what do we want to look at our programming spanish chinese thank you one of those two so that's just where i i also agree with you stephen and i we've got all this data i believe spanish needs to get off the long-term potential expenditures under the new projected expenditures and and maybe revamp some of those so moving into equity and inclusion i want to take a moment to apologize to peter he was right it's not the battery was my head movement it's working very well thank you peter i love you um okay next is uh equity and inclusion um and you know that the premise of this goal i just want to just preface with
198to kind of take the board back to was that you know um 75 to 80 percent of our students are high performers they meet or exceed the standard in english language arts and or math the um the challenge though is you know like how are we supporting that 20 to 25 you know we we have a fourth of our students you mean like who struggle now that is a great problem to have if you know we were just talking about statewide data where the average performance of students that meet and exceed you know ranges from 20 to 30 um whereas you know for us it's the reverse right like those are our lower performers so but like you know our our goal though is is that if you raise you know you raise them the
199expectation if you raise the support you know you raise all boats right i mean like that supporting high knee learners is also supporting high performers as well too anyone that's been in a classroom volunteering or teaching knows that it only takes one struggling student to slow down a class i mean like so it's really important you mean like that we really are supporting those students in a meaningful way so with that said you mean like this is the root of the equity and inclusion among many other areas but it really is centered on student wellness and student achievement so in the first area in our developed diversity equity and inclusion awareness and capacity with staff through i won't read the rest of the goal we had have invested in ucla center x and providing responsive
200practices training which really comes at an extraordinary low low cost now you may look at this and be like i mean like seems like we should be doing more however not a lot of the work that we're doing just doesn't come at cost i mean like it it comes through um our responsive practice specialists which you mean like our cost less than 5000 which we have embedded into the budget and it comes from the focuses that our principals have taken with the sst process or with tier one through three interventions it comes from the work that sylvia is doing with the selfa and providing like the pd to staff and a lot of if you look at our 12 point action plan you can see a lot of it is practice based it's not necessarily
201cost based um so i i just highlight that i don't want the impression to be that we're not focused here as a long-term potential expenditure we have three teachers that are serving as the responsive practice specialist they've been providing resources for the teaching staff you mean like in order to either address like a theme of the month you mean like like poverty awareness month or to provide differentiated lessons or resources like this is how you differentiate and it's really in its infancy we we're creating like this this data base or this bank of of these resources and they've been phenomenal it's um uh jen heather and andrea agar but i will say that it in order to take it to the next level would be that would have to be a part-time or full-time position
202i mean like it being something that teachers do in their spare time as stipended we can only get so far um and you know it doesn't actually have to come in this form it could be through consultancy or coaches outside of this but i i would say that the the board in the long term to reach i think where we probably want to go need to consider it to be a a more a more permanent position um i don't know i don't believe that's full-time but i think minimum believe that it's a part-time position so something for the board to consider that we've identified i'm gonna keep going if that's okay maggie sorry jason is that in here i don't see those i don't know which one you're i don't know oh my apologies that's
203slide 33 yeah i'm on 33. and it's the responsive practice specialist and it's 60 000. 32. 32. got it oh we got our numbers out of sequence yeah yeah i i think that we have sorry about that no problem um and then um for the next area uh target support improve achievement wellness of students performing below grade level or at risk um so we're very proud to report and ask the board's permission um to commit to summer school long term um sylvia paula and i um are have been working with the cde uh maggie saw some of that in action at ssda to secure the elope grant which is um very aspirational very restrictive one of the things that we believe that we have negotiated is increasing the amount from our minimum allocation of fifty
204thousand dollars to a hundred thousand dollars um and um i laugh because i think it may be been as simple as asking um which is a little frightening so uh we we are building this plan and and the way that we're doing it is is that we're working with our partner star i will present later to the board about the restrictions and this money um because you can see this is a big ticket item um but i want to assure the board that we have a plan in order to pay for this this is one of those items where i'm like it's coming but we can pay for it don't worry so not all details are firm and there's still a lot in play because it is changing policy but we feel confident that we
205can announce that we are doing summer school this year we think that it is a gamble worth taking and we really believe it's something that our students need one of the reasons we do feel that our achievement has been higher for that 25 percent as we see that i ready growth is because we ran summer intersession and and targeted all those students during the intercession period so we're going to continue to we'll bring more to the board about this and how we plan to go about securing the elope money because there's it has a lot of requirements to it but um while many districts are just simply turning down the money because they don't think that it's worth complying with the policy we are chasing it and we think we're going to wrap it into
206our summer program the other areas you see the orton gillingham curriculum that is professional that is curriculum that is part of our inclusion plan we feel that our special education teachers need more supplemental curriculums in order to better support accommodating or modifying the curriculum um sylvia will talk at a later date about this in more detail but it is a curriculum need that we've identified and then um jessica bledsoe piloted two programs this year air tutors and student academic support so student academic support is a period where um middle school students are identified can get support with executive functioning and just just school-based skills that's an identified period they're not necessarily they're not necessarily students with special needs and then the air tutors program isn't it ms bledsoe brought from manhattan beach and we funded
207on one time monies but we've had a lot of success with maggie recently shared an article with me about how that a lot of the success identified with students uh experiencing learning recovery postcovid came from tutoring services and so we've had success and and our students parents like it we need to use it on a measured basis because it is costly but it is a program that we we feel that we should bring back at minimum next year in order to support our identified need of of students you mean like coming out of covid so i don't know if this is necessarily a long-term expenditure um but i think that it's a necessary one going into next year on the long-term potential expenditures you see um intersession programming um that that is that is closely
208matched to the summer school programming so there's a little bit of overlap there but what we would like to do is we would sylvia and i have a vision to provide in a recession programming during winter break winter break and spring break for students that need it so during the break periods that could be an opportunity for students to participate in enrichment and or intervention if they're an unduplicated student um so we are working with the elope grant in order to secure that and our partner star so more to come on that that plan but that's a vision that we have in order to create greater equity among our students and then you can see below there the speech language pathologist assistant this may actually be coming closer to a near near projected expenditure when
209we um we think it actually we've figured out a way to make it a cost-saving venture sorry we literally had this budget meeting today so that's like a quick change um so we think we've identified it that we can build it in because it's actually it's actually a cost reducer so rather than replacing our 0.5 a 0.5 slp we want to replace it with this position which is a classified position and is not as costly but will better serve our need for services rather than case management and then when you see there the co-teach model and the inclusion consultant this is what jen brought up earlier just about expanding our partnership with to teach and or um dr hanready in order to better support our whole staff with an inclusion-based model all right jason where
210does the 240 thousand dollars come from okay so in order to truly do a co-teach model we would have to expand fte with our special education staff um you know and and that is a relative cost of you know approximately two ftes it would be an enormous investment i think that this would be on the longer term scale to apply ft to it i think that our inclusion model will be running is you know the shoestring operation but i think that if we continue to find success which i believe we will that expanding to a true co-teach model is is not just good for the district it's the future that is where it's all going in districts are adopting that model because it's just better teaching i'm gonna go to equity and inclusion um the
211last uh goal point and this is surrounding our scl programs um whether a counselor capacity or school-wide capacity um you know on the long-term potential expenditures i really think the long-term investment is having two counselors you know like that you know not to be boring but like i really feel like that that commitment is a huge commitment on the part of the district what you see there in new projected is some of the areas that we've identified as needs from our surveys so we saw reports from staff and have an experience that where we're seeing students that possess some pretty serious behavior issues and we do believe that's linked with coming out of covid with a combination of our students with special needs and that the population we serve so we need to invest i
212mean like in supporting that need you and i think that the panorama and california healthy kids survey data that you'll see in april we'll really bear that out that you'll see like why we've pivoted to that and then along those lines the wellness council put forth the need for better support during lunch and unstructured times we did pilot the play works supervision training program it was well received so we want to continue with that training for our new supervisors and or expand it with our consultancy because we think that that can reduce the amount of issues that are happening during lunch can increase the amount of engagement which helps with wellness as well as reduce administrative load because when kids are engaged they're getting into less trouble which allows our principals to focus on instruction
213rather than discipline so those are the some programming adjustments for the next year thank you i'll i'll take questions now equity and inclusion convo anyone want to kick it off line items priorities i like um jason i like how we've been talking about equity and inclusion and making clear the point that this isn't just sort of mushy soft-heartedness that this is actually complementary to the other goals about you know overall achievement can you speak a little bit more though so i was i think i got it as you talked more about it but the summer school that's not just a kind of a nice way to keep the kids busy and help the kids get ahead this is actually targeted at that 25 that maybe isn't at or above grade level to maybe reduce summer
214learning loss maybe even help them get caught back up et cetera is that the sort of that's 100 accurate so summer school is by invitation um and we base those invitations off i ready performance as well as student eligibility which you call unduplicated students so students with special needs english language learners students that are on free and reduced lunch that are under achieving so it is a targeted effort to cover that 20 to 25 percent of students that we have determined could benefit um from that growth time and then i think the added spice that we're trying to put on it is that we want to also offer them enrichment activities through star so it's you know i think that what happens sometimes with like that 20 25 percent is we skill and drill we
215provide the intervention and they lose their their enrichment opportunities so that's why we have this vision of also offering them enrichment opportunities through star whether through enrichment and intercession and or summer to also pro you know to extend both hands i mean wellness and achievement thank you jason can you talk a little bit about next year with the culturally responsive practices training um are we thinking we're doing the same kind of amount that we're doing this year does the staff want more um does you know what have you been hearing yeah with that i mean i know there's been some great some good feedback the feedback's been positive i you know it is it is limited it's it's trimester-based and part of that is cost and time you mean like you know trying to find
216the time to embed all these things um i would i do recommend that we continue continue with dr orange if she'll have us uh through ucla center x because she has done a good job building relationships with our staff i think that's a really key component is having the right person um and i applaud dr orange for really adjusting what she's done with our staff to where our staff was at she had a profession if you allow me she had a professional development during january which was at the height of the surge and she really pivoted in order to address the elephant in the room which was everyone was maxed so i think she's the right vehicle for us i i also think that we are bridging off in other areas in response to our
217panorama and california healthy kids survey data and the equity and inclusion committee so for example as one of our goals was about the response procedure in the event of a crisis or a bias incident i think that what we came out of that was that our staff probably needs better support with just handling difficult conversations in the classroom or facilitating you mean like when you mean like you need to have like that dialogue with your staff and there are many teachers that possess that skill but it's not universal because we haven't provided the universal training for it so we're bringing in dr aaron schoenberg who's actually a counselor at ruhs he works for a consulting agency to talk about social circles and crisis response like dialogue right so there's an example where it's still it
218is our training that we're providing in regards to our goals for equity and inclusion but it's branched off from you know just ucla center x because it's a meeting and identified need through our committee and i i think the other area is the social skills and behavior training so we've been looking at um whole body learning for our youngest learners who have really i think there's a general need that our youngest students have come back and they were out of school for two years and really did not have what like if you talk any tk or kindergarten teacher they call it like being school ready they just they miss that and and i i credit lisa tanita and the vista team have done just a really great job but have weathered a challenging year when
219it comes to social skills and behavior so we recognize that we probably need to put more efforts into that and i and i think it's aligned with the goal culture of equity and inclusion because it's being responsive to the immediate needs of our students and pivoting our pde and that way to support it so i i would like us to continue to lean into that and that's a balance for time i think i i would agree with you i just wanted to know you know i it seems like we might be ready to take maybe a little more time of theirs and hers potentially dr orange to just offer a maybe an another layer of services or another layer of tools that she wants i don't know what the need is but um i'm just
220i'm wondering whether three times a year is enough or if there's a way that if people have questions or concerns they can call her there's no resource you know it's like but but we'd have to account for paying her for some of that so that ucla center x has done they they recognize what our financial situation was and the fact that they're doing six professional developments for i think it's like five thousand dollars is you know that's they're giving us a charity pd i i mean like that's unheard of so i i think they're great partners i i do agree that we can be creative about how we provide that support and i'll consult with with the committee and with uh dr orange i would generally push back a little bit that i think that
221some of the covid related needs you mean like um need to be addressed you mean like in this year and next year and that may that that may you mean like i would say not hinder but like re-prioritize what we're trying what our teacher's capacity is to support would there be a way that that maybe if staff was interested in doing their own professional development also that we could provide funding for them to do their own professional development if there's you know things that interest them i know like you know some of them already have discussed things that they're doing professionally to enrich themselves but is that something we could offer like we did with like google classroom stipends that's a great suggestion we we've been supporting a book study um through one of our
222teachers who's been leading um book study groups but perhaps setting aside monies and having a conversation with some of those teachers about um supporting like their their group learning i think that's a great suggestion a lot of those things are free too so there's i mean there's just so many resources out there right now too but maybe there's a class they want to take or a you know another next level that's i think we should consider offering something like that we sent a teacher to uh on request to a conference and they came back and shared with the staff so that's something a model we can look at too to like a train the trainer type model that's that's a good idea okay equity inclusion ready to move on to financial stewardship let's do it
223so um financial stewardship is is pi the area where we can continue to to look at the the greater revisions um because a lot of it is rooted in our our uh three site plan romanian water um thank you so um in this first area you know it is you know i'm you know increasing enrollment and um we've made this year substantial investments and to try to support those efforts um the reason that we put in there the tk teacher and the tk assistant is we've we've done a good job in getting the tk enrollment we're up to 40 now so that means we're also going to need the staff to support them and that's a pretty big cost so it's a good problem to have um but we've also invested in our social media
224as well as our social media advertising the one i'd really like to note is the communication specialist position which is eileen levin um we went from working on a contracted agency a contracted basis with jonathan zaleski to you know like a more full-time employee well park actually a part-time employee with item 11. um i i we have found that she's been very successful in her work and her efforts um but i she has for sure worked herself into a job that has become indispensable and i think that she's very much a contributor to our efforts with bike safety to our online marketing to revamping our website which is almost done and so the the board really needs to consider this an investment um that's ongoing i also think this is the future of school districts
225that they they have to have these types of positions and the postcode world um under potential expenditures you see there's some n a there um the intercession day care isn't related that intersection program vision we don't have ss cost for that right now because it would not be a program that we necessarily run so we're working with star about what that may look like and then dual immersion the reason i bring up di in this conversation is that it is an enrollment creator there is a lot to implementing a da di program and there's even more implications to implementing it in a small school district um wise burn is a good model for us all to consider and the implications of when they implemented di i i can talk further about that with the board
226if interested but there are a lot of ramifications to bringing a d.a program into a small school district and many of those ramifications are positive but it is a major restructuring of your staff and your facilities it there is a very successful dia program in redondo beach at washington elementary it is their largest elementary school and um the benefits are are obvious i mean like that students that have the experience of learning two languages there's much much much research to demonstrate that they it has positive benefits to learning not just for them but also for the campus of which they exist um and i've seen that firsthand having been located at adams so it is a consideration for the board there are a lot of programming implement implications to it though uh i have a
227quick question um in terms of enrollment uh where were we like the day before the pandemic started how low did we drop and what are we up to now so the the day before the pandemic started you mean like i'm not just calculated by ada because that's the matter but like you know we're at 1300 you know um the day that um the the low point of where we ended last year was 11.90 where we're at today is 12.40 and our current projected sorry i moved my head our current projected enrollment is um currently sitting i think in the 12th uh a little under i think three peter i may need a battery i swear i didn't move my head that time two bars maybe i'll just hold the microphone um so that's the um
228that's that's the the growth you know it's like well why is it 1223 projected enrollments because we still have incoming enrollment that's occurring right now and just for context as well too we you know we we re we did calculate we recruit you know over 50 of the students that left us during the 2021 school year and the 21 22 school year and then we 60 63 permit students which the prior year we were at 18 so we we tripled the number of students that were on permit thanks steven i have uh just two thoughts off this page one um and i think i've brought this up at a board meeting or maybe jason's you and me conversation but i i do think we need to start thinking about creating a separate budget line to
229talk about communication marketing branding like if niche is ongoing if communication specialists aren't going i think it's something we have to pull out and then use as as a conversation around how much money do we invest in in marketing um the district so that's one piece the second piece though is to jen's earlier point on on who are we considering ourselves to compare with right the state experiencing declining enrollment this isn't a hermosa thing right and so for us to attract students it is us looking at marketing and then also building the best the best car possible for for people to come in and want to be a part of the best district possible so um just two somewhat related things um on enrollment competition it's getting late i can't i can't fully like that
230market competition as i think was where where i was going with that uh we're gonna win [Laughter] but we have declining enrollment so to the point that people aren't going to manhattan redondo they are going elsewhere because they we have families right on this cusp of means that can do different things and so how do we create that program i think it's hard with a small district i do think like you know if we if the board wants to have a real conversation of like are we going to go all in on being a science school or being a dual immersion school like time is now to have that conversation uh and then creating a road map to getting there yeah go ahead well i have an opinion about that but i mean i just
231have a thought only because i've experienced the dual immersion program from the ground up from the first day it started at washington so you know i i i think having a robust language program at our district would be very wise of us do i think it needs to be a dual immersion program i am not as convinced as i was maybe a couple years ago with like i think that's a you know really great idea um but i'm seeing the um it's very traumatic for a community it's very traumatic for teachings the staff like you know you have to replace people because you have to have classes of you know and then we just don't have the room to replace you know it's just there's just lots of logistics in a dual immersion program adding
232spanish or adding chinese is like a hey we're going to cut you know 40 minutes a day or 25 an extra time in our calendar time maybe we can negotiate or something it's like there's all sorts of i think ways to bring in language that would be a smarter move for us i think science and making us some sort of you know uh ib program where your international baccalaureate program where it's like you have a theme a thematic thing where it's like it's science or it's sea based or it's you know ocean or it's space you know it's like we are totally connected to those two communities space and sea and they're right here within our you know two miles of us it would be i think very smart of us to look at that
233that's where i would put my bang for my buck and i'd move it up to top priority i put languages as like the fourth thing something to consider too is that you know you the district you mean like you from just you know someone that came here in the last two years has a very successful itinerant program you know like that the model of i'll just take um idea lab um sparks sparks lab and the steam classes it's pretty remarkable you know it's it's a it's a k-8 robotics program that's not a lot i don't know of a district that really has that i mean like so i think that like that we've we it's also a model that we know right like that you know it's not like a reinvention it's not as scary
234because this knows it so when we think about language a parent actually just recently showed me i haven't fact checked this but they were saying back in whenever you mean like that there was itinerant um language that like a teacher would go around and they would provide language lessons in each of the classes and it just it got me thinking listening to that i'm like you know we already know this model of itinerant for you know for robotics for music and maybe perhaps considering you mean like applying that same model to language sure it is not as robust as a di program but i was actually meeting with a potential tk parent um this week selling them hard and i i the the out of the conversation i quickly realized because they want to apply
235to the da di program is that they would be enthusiastic about any language offering mean like and and that they you know like to get into the redondo di is you know such a crapshoot i mean like that they are just like you know what can you do so i i think that that may be something the board should consider is you know adapting the models that we go after for programming with things that we do well you know and i think itinerary is something we do well i agree with you um okay i wanted to just give a quick shout out or ask a question in the direction of more arts related stuff um you know we know mr harrison is just a fantastic and passionate music teacher and has been doing great things
236in the district for years um we've had parents talk about or kids ask about arts and theater and you know things like that so i just you know i feel like it's those should at least cross our radar screen they might get they might get overruled by our decision to focus on science and and and supplement it with some some kind of enhanced language program and there might be we can't focus on 10 things because that's not focusing but i just wanted to throw those out there and and where i'm coming at it from is really i'm channeling my friend stephen and thinking about it from a marketing perspective who are those parents that are sending their kids to other schools to the chadwicks or the wherevers and why are they doing it and what
237are the what how do they talk about those schools and what what attracts them to those schools and if for example you felt like there was a segment of parents who who want a well-rounded school who want a uh a school that serves their creative kids as well as their sciency mathy kids you know uh then you know that might be uh i was sort of looking through the financial stewardship expenditure ideas and we haven't gotten through all the pages yet i i thought this might fit on the third one but but i'm just wondering if um we should be thinking about programming that's specifically targeted to you know getting kids here because it's popular even if it doesn't fit thematically with some of the other things we've talked about [Music] i look i think
238art is great my girls love it i am terrible at it but i think they're amazing and they love it and it definitely attracts them i mean it's the electives they choose both here and in high school right so having a good art program might attract those kids hello hi i feel like quentin's comments are more important because he has multiple microphones in front of him it's multiple news outlets there i'm going to talk into my microphone like this um like i'm rapping i yeah i i think that that's yeah [Laughter] i'm just i'm laughing i'm thinking about jen's comment where she turns into a pumpkin after nine o'clock i'm i'm feeling very pumpkiny right now so yeah i i i think that's such a good point you mean like and and you know perhaps
239when we do our surveys of our newest families we should give consideration that survey to what programs attracted you to the district because one thing that i think is very telling from the nps survey and the hbf survey last year um carol and i talked about this a lot is that it's very interestingly service peter i'm gonna i'm gonna i can only hear myself so many times i'm sorry um it's a long day so i i what i would what i would say is that that um you know that what was the lead in the hbf survey it was small class sizes that was the lead it wasn't even a program you know and and that was like the most requested thing it was funny because in the small in the um in the mps
240survey the most frequently used phrase on strengths was small you know so that that kind of tells us something about marketing right like that it's you know it's it's kind of like the what what is it there's a phrase of it you know it's about the stupid it's about the economy stupid i mean like where it's about like the kind that the generalizing for what catches parents opinion and so that's where like jessica and i have talked about maybe it's not even necessarily our programs but just the way that we explain them um you know one thing that i think is problematic about our robotics program you know as i keep on calling the robotics program is that we call it sparks lab idea lab and steam i don't think anyone really knows what that
241means if you're not in the game i know how i know that because when i was you know researching to interview to get this job i took me a while to figure it out so i i think that's just like that's part of it you mean like and i also do think to the conversation i do think that language is an attractive feature you know like like that that has come up a lot in our tkk orientations so um it does hold weight and we know it's good for kids too so i i i think quentin that it won't get too we won't we won't find something that's too far off of what we're doing you know i mean like it'll be the simple things it's also laddering it back up to values and you
242know our the critical thinking problem solving all the things that you know we want our children to be to thrive k through life and laddering that back up i can make an argument that music is a language right i can make an argument that coding and robotics is a language you know these things are things that are having to train our children for things that don't yet exist so it is about multifaceted and i'd like that it's like whatever we can do to show that and complement it so if they're doing that in class at kindergarten but then in the afternoon or in in um the daycare or or other things they can complement it or at home or through apps they can complement it um modularly you know there's ways that you can sort
243of build that in i i do think clinton raises a good point though that perhaps we should better invest in asking the question what programs attract enrollment i mean like and look into that deeper i i think that we i could do a better job of that uh we're down to our last 20 minutes we have two slides left and then i want to give some space just to wrap up so let's get through these last two slides and then we'll have time just to wrap so um the next slide is in relation to the uh view construction project so what you see there that with the new projected expenditures is just a a required need for the three site plan it's not very sexy but it is a required need yeah we're in this
244month so um these were identified needs and the board presentation in february and you can see the associated costs that we must build into our budget on the potential expenditures you mean like that that special education staffing is related to the co-teach model as well as potential services like we're just calling that to fte because that's when we're looking at like gaps like that is the potential um and i think it is a sliding scale with that potential we could be it could be as low as you know 0.5 it could be as high as 2.0 and then you see also below there i mean like on the theme of construction is you know valley modernization that six million dollars there is what the state owes us it's what it's what governor newsom owes me
245um yeah i owe you and those are the state matching dollars which we we are in line for and we are building paula i and the valley team are building a plan to present to the board um a priority list of where when those monies do come what we've been what we recommend doing we didn't make it up we're basing it off of the gkk report that was done in 2014 and then also updating it for the things that we've done and a lot of modernization has taken place at valley mind you um and you know some things as simple as you know paving the parking lot which was in the gk report um to the ornamental fencing to the network infrastructure on that campus and we're painting it as well too was it sea
246gray an egg shell white maggie loves it um so that um i i'm gonna go ahead and jump down my last comment on this is on the the though the view construction project is over next year construction will not be over there's still a lot there's still a lot to be done we've learned this from vista that it it will still very much be on that doesn't mean that we can't move on to other things but i just i want to preface that it is not going to be over next year um slide to the final slide this is our uh expanding community business partnerships with local non-local organizations i really want to give a huge shout out to erin and the hbf team i think that they went out and they built upon hbf's
247work and continue just to get it done with those partnerships um on our end i think that every first brought this up at this point that you know we are looking for elective options selection expansion what you see there is the equivalent of five fte or sorry um point eight or yeah point eight fte and that is the five sections of additional uh electives potentially again a sliding scale based upon what you know what the potential need could be and yes that is rooted in a middle school type look of funding and we've talked about itinerant so that could come in different forms at elementary on the bond exploration we have been working for the last few months or you know six months i think i would say in investigating various areas of improvement that
248might be revenue generating and we've identified solar technology that's hardware and turf as potential investments that could create revenue either through facilities use through savings from [Music] maintenance and operations or from just a better purchasing power such as hardware where you purchase on a long-term agreement rather than in pieces in order to do a bond exploration there are upfront costs um you know we it's a sliding scale as well too you mean like uh we this number is based off a middle projection and speaking with a bond consultant group um it could be as low as sixty thousand dollars as well too which it probably will likely be in talking with multiple bond consultants it probably would likely be on the lower side because we're such a small school district and the scope of what
249we're looking at is much smaller but i think it could potentially have big impacts for our school district's enrollment as well as revenue generation i think it's just these projects are just smarter um and would make a lot of sense the community and the district thank you i'll just throw in um my hat off the bond exploration so going back to the gk plan right that was a long term facilities master plan that the board approved which started in 2014 we hired the consultants to do that we also then had the community stakeholder groups running a parallel side right so it's making sure there's the community involvement there's the technical assessment of what's needed in order to justify why you need the money right so you have to put money in in order to to
250show that where the money gets spent and be able to justify it to voters so it makes sense to me what you put out there okay um we had a lot of different thoughts tonight we are in uh the last week of march so heading up we have april may june basically the next three months to get our thoughts together in order to be able to have a comprehensive conversation in june for lcap and budgets and goal setting for next year right correct so with those next three months coming out of this meeting um jason i think you've heard a lot of different ideas from the board maggie can i intercept i know you're coming to the rap but can we ask questions about those last couple of slides sure i know you're jumping at
251the bit no no i was going to move us into process but go ahead let's do some questions on the slides well sorry i just there's a couple of things the valley modernization to me that's a large number you mentioned that's coming out of something that you know there's a lot of due diligence about and we've got hopefully money's coming to us from this does that also include a district office as well because the original plan was to have a district office at valley and i'm not i just i know that we talked about it and we talked about the plan potentially shaping as as we plan for next year and then maybe things move and wherever else but i just you know as we look to that bridge and that enrollment and that growth
252i also wonder where the ultimate resting place is it's a great question we are prioritizing valley um student facilities in our current what we're looking at in the gk plan um and we're still in the process of assessing with those identified items that we have really trying to ballpark out their costs in a way that you know is meaningful um so i think it's too early for me to be able to assess um whether or not that i would allow for a district office what i will say is that we are looking at it from the lens of prioritizing work at valley before any sort of thing i think including that was like science labs and other things right which feeds back into our earlier conversations uh yeah that's a great point uh yes it
253did yeah i guess the other thing i know this is another this is not a topic but food services obviously you've got a new site you need food but and there's new state because of um lunches and wherever else but it's just kind of food is also always on a survey from students and you know quality of food and how we provide that food and what we live in a world where you can sort of doordash and whatever else and and is there a more economical more healthy more you know better way of providing food than we are an option so that again is one for another time but i just as i see a trip it's like a trigger point for me because it's not only a financial implication but it's also like it's
254a high sort of our customers demand and we know that if they eat better they're going to be educated better so that's just we have not given up on the food piece i know that you're like i you know let's not go down this road but like it doesn't work on i will say that the changing lettuce legislation caught even those different food vendors that we were we were on the verge of partnering with by surprise and they're trying to figure out how to adjust their model so they can even enter the public school market um but it that is not that's just a that's a you know a road bump i i don't see it as a long-term barrier so we're still working on it we just we probably won't get there next year
255but that it's a priority we see it in the mps survey too and one of the things that we did is we you know uh met with asb off the mps survey and met with students and we um worked with the cde in order to give them to allow us to approve bring back the salad bar for example i mean so like there's things that can be done you know yeah and then on the last slide was around these bond explorations and with you i know i just support and i think where else the problem is is that probably with some of those did we need to have started three months ago in order you know because there is a and i know that you were going to fall on your sword about the you
256know nothing can start until we finish construction and get through somewhere else and there was i think that was the ball cassettes that's great and smarter but then there's the sort of wins we get wins and when can bonds actually happen and who's going to make them happen from our community who are going to step up to help that charge so it raises a whole series of like important things that you could explore it but you know is it going to happen by november you know or is it going to happen or do we punting it for two years and is that are we okay with that so i'm just curious of the board's input questions yeah no i i think i think that steven raises a great question and it's something i i also
257i also think it's worthy of discussion about timeline for a potential bond exploration people want to take a step at it i have thoughts if no one else does i'm gonna have thoughts but i'd love to hear your thoughts first yeah i i can jump in um i would fall on the same sword i don't think we're ready for this november i think we need to finish construction i think we need to show that we can operate three schools successfully uh something we haven't done something we you know there's just not time to show uh by november to be able to do that it sucks that we would have to wait two more years i won't argue with that um but i i wholeheartedly agree no this november is too soon i think i don't
258i don't think that sets us up to win yeah i i agree with doug i don't need to repeat it okay so just if you do the the math on it right so just to take it off the table so everyone like understands why the timing's off for a november election i think the board has to approve it to go on by july which means between now and july we've done everything we need to do to prove to the voters that we would want to put a bond on the november election so just to that seems crazy so then it's hard but then there's also okay let's assume it does push then where does what's the workback schedule going out so let's say we then choose to do a special election in 2023 then the
259district has to put out the money to call for a special election for so for quentin the best numbers we had on that if we had done a special election for that seat it was going to be fifty thousand dollars or a hundred fifty thousand hundred hundred [Music] thank you quentin you saved us money so there's there's that like it would cost us money but is that a worthwhile cost to put out like you're still you have to justify to the voters that we're going to call for a special election in order to do this in order to bring in x number of millions of dollars for for that so you go out two years and it doesn't cost us anything to put it on the 2024 election right and so if you work it
260backwards so 2024 november board has to approve by july right so that gives us then two years starting from this july um to pull together a bond exploration committee with community stakeholders finding a group that we wanted to do a master plan with having that master plan approved by community stakeholders right and then going out to to do the work so that's where i do think it is a two-year process for us to do it right for us to share the vision with the community and have everyone do it properly anyone want to go for 2023 like as the as the rookie here can i just ask a question for all of you guys more experience at this um the bond we're talking about here i think i mean at least some of the numbers
261in here you know we're talking about five six million dollars so it's a very different animal than 60 right it's and i think to jason's point it's in some ways it's i it looks to me not just because it's small but because of what's in it a much easier sell um you know because there's it's revenue generating or it's offsetting a bunch of costs which is sort of the equivalent of the same thing and you could talk about a stadium you know that that kids can come and parents can come and see their kids play baseball and soccer at and like so to my mind there's one of the things that's salient about this is that it's it doesn't seem like nearly as big or um controversial a lift as building a brand new school
262building two brand new schools so you guys know the timelines better than i do but how did do any of you think that that would does that assessment make sense that it's not as big a lift does it change the timelines at all we got sued over a gym yeah i think also let's look at our neighbors for a playbook like they did go in a special election they did you know do senior citizens being exempt they did certain things that like hey that's the playbook they've won they they built moved over a community that was failing before and they they got the thing so i wouldn't you know i think yes i agree i'm with you you know but i wouldn't rule out next year or doing it as a special because there may
263be better get out the vote and parent vote to get that one over the line [Music] there is um something to consider which um two things one in relation to manhattan beach who had to start somewhere right i mean like but i would say that that um trend wise you know winning the gets winning which the last bond did did win here so it's just something that you know winning is important you mean like if you're gonna go out for it to make it happen and then uh two is just that i agree with maggie that um no community is alike and that you know i i do think that bringing the community in is very important whether that's in a year or whether that's in two years like it just that is something that
264we we just have to get right um because even if we win we can still lose because you have residents who are not bought in and that ultimately costs the project money which is the story of almost every past bond measure in the city so i i think that that's um just something to consider i mean like and i know that this whole group knows that just you know put out there if for some reason some other entity in the city wants to run a special election next year is the cost go down i i i want to make sure i like to re-consult but like i do believe though that there is relatively recent legislation about bond elections on even years and i do believe that our options outside of a special that they
265need to fall uneven years i'm going to go back and i'll just double check that but i that that was the information that that one of the fund consultants that i talked to provided me about even year elections so one of the things that i think i'm hearing from people is you know by this summer jason if we could get two or three road maps that we vote between of like if we go for 2024 it looks like this and here's the timeline that the district has the capacity to move towards or if it's 2023 and we have permission this is what the district capacity looks like 2024 2023 just so long as 2023 is legally viable yeah okay yes and so by the summer time we have that as a way to jump off
266on the right foot um thank you yeah that's helpful and then to jason's point wins baguette wins we're yeah i'm in full marketing force around view and it being like a three site you know win and whatever like you know this is a big not only for an enrollment push and that but for our community as well but you know it's it's it's um we're going big yeah in in our last uh uh 180 seconds um i'd like to post two questions simultaneously one to jason and then one to the board for the board what information do you need in order to rank um priorities off of what we've been heard tonight and then jason what would you need from the board in order to understand where we want you to give directions off of
267financial priority so everyone can take 15 seconds to think about what i just said and then we can um answer that your answers have to rhyme though or rap i wish i was wittier enough right this minute so i'll start with you what else do you need in order to provide action at an upcoming board meeting off of what we've heard tonight like what what do you need what gaps are being are not being met i'm not sure there's a gap that's not me matt i'm just um i'm just needing a refresher of my own like notes of going back to maybe the mps and some of the other surveys just to confirm that we got like everything on the on the on the page then we can move things around i mean it is
268sort of reading between the lines on some of those surveys because it was more of a general yeah mps survey type thing so you're looking at the verbatims yeah that's what i'm looking you know it's like but i thought maybe we've had some we can yeah the last board workshop we did summaries and trends so we can maybe just agree and provide the next board update i'll include that presentation and then if any board member needs more information they can reach out what i would like to know is do we take what are the building blocks that were what are the pieces that we're sequencing or prioritizing because it could be as simple as just take the bullets from this deck yeah the potential and don't add anything don't subtract anything and just rank them
269it could be that simple or it could be more complicated than that a little guidance there would help i wouldn't you know not to make it so blunt object i mean like but like i think every section needs a starting point and we have done surveys for goals before so perhaps you mean like we could you know take this list and you know and i mean blunt object have the board you know rank them and then do something similar to what we did last year i mean like you know i that that could be done i also just would like to put out there as well too that i don't think the board should feel limited to what is in this presentation i know that goes against what i've said this whole presentation but i
270mean we do look to the board to set vision as well too so i i don't i don't believe or board members should feel limited not to suggest you know items okay so one thing then would be taking what we have in front of us and ranking off of new proposed yeah and or long term if it if we wanted to swap that in as a new proposed okay doug steven anything else you need in order to provide action as a board i'm good thank you i think i don't know how in-depth that is but it was looking at the competitive set or looking at our neighbors feeding into our high schools or maybe it's going back to that sort of high school aspect of what does mbusd offer on languages versus this versus whatever
271else and some of these things if they keep it you know if they don't make sense with like robotics let's just change them like it you know i don't know how easy that is to rebrand you know some of these things or whatever else it keeps on those that's a small piece and back to the budgeting thing um i think maybe a i don't know maybe because hbef has a history of doing it maybe it comes from them just to get kind of a more finer point on the nose in terms of programs and excellence and small class sizes and whatever else um i think there's also the stuff that we're doing already budgeted for the you know erin's like saying well these things keep me awake at night and we're like yeah we are
272we have triple down on councillors and yes so i worry that you know she's you know highly vested stakeholder and i'm like i want all the parents to know that we care about that wellness aspect and the intervention aspect and wherever else so i don't know how we continue to reaffirm those whether that's superintendent updates or monthly updates whatever else but just keep beating those drums so that people realize we're doing a lot already in achievement and excellence as well as wellness and intervention etc so moving off of spending priorities you don't have any suggestions or you don't need anything else competitive set stakeholder data but we have a state like so we talked about the stakeholder data that we have yeah do we need to just confirm with jason what of these items we
273can afford say that more time jen i don't think it's an affording question right i think it's a sequencing question and then sort of like if the money shows up this is the first thing you spend it on if you have more money left over this he's already telling us i thought just he was going to confirm that anything in the new and projected expenditure line is already accounted for for this year so that is like we can we don't even have to like think about that yeah unless we want to move something off that list and move something up right yeah i mean like a um roughly i think that quentin i don't speak for you but i think that quentin sequencing was in it not only but was mostly in reference to the
274long term and potential expenditures um so i think that maybe that might be the best starting point because the new projected for the most part is on its way short of that we run into the budget trouble yeah we're just looking at the long-term potential expenditure and just line those up and i think that might be maybe a good starting point at least you mean like and then we can build off of that i i probably wouldn't need a little bit of time just to kind of think about the list itself and to make sure that it's meaningful for the board and to try to what i'd like to try to do is try to shape that in a way that you can easily do it so in terms of looking at this then since
275we are 12 days out 13 days out from my next board meeting um give or take um it probably makes the most sense in april that we'll just that that'll be an information update off of where we are with this so if we have questions off of board update materials off of data off of um ranking processes we can address that at the april meeting and then we try at our may meeting to come to a better consensus on where we want our goals and spending priorities to live yeah right okay so we're going to shoot for may on that then gives us a month to fiddle around leading up into l cap and budgeted option yeah and i would i would like to try to get a tool to the board as soon as
276possible so i'll um we'll set to work on that and maybe coming out of spring break we'll try to have something ready for the board and oh if with the board's mission i'd like to work with maggie just on the vehicle of that and and to steven's point i mean maybe maybe it's a way to work with aaron and hb hbef to sort of do a survey right like you could like if it's a tool that we could easily fill out maybe it's a tool that can also be really filled out by others in the community it'd also be a marketing tool it's like hey we want a stretch to get to these things what you know you know give now if you haven't given now but you know for those that have given what
277are your views or whatever i i would love if it came from hpf and i will say why because there has been there has been feedback that we're over surveying our our community and students so um i think that you know since hbf does a natural survey i i made a note here to talk with aaron about maybe looking at when they're gonna put out that survey to align with our timeline that we're trying to shoot for i think that's good for them good for us and then we'll go back and we'll look at the mps survey and the board is welcome do the same but look at it from the programming lens um you know i think that we were looking at it from like you know how we doing lens and it was
278we were looking at it from the enrollment lens and and i think that maybe like looking from the programming lens might be it might be a different look so i i got to go back and i you know i'm i'm sure when we've got three years data of that haven't we as well um so there's an element of even going back for it i have access to the superintendent survey which i think is pretty much the same thing last year's and this year's so i which i think is enough to be relevant i think just for process part and we are now into people's bedtimes um like i think you can send out data that we have that we've previously presented and people need more like make that ask of what that more is and
279we can work to see what it looks like the workshop data has a lot it has the links embedded because it's like such a data dive so i think i'll start there and if and if if from that on this on this board update you know from that you're like hey what about then if someone puts forth that suggestion i'll not just share with that person but sure with the entire board yeah just a heads up i am on vacation next week so um oh we'll we'll uh we'll get it to you as soon as possible uh and then before i ask for a motion good luck to science olympiad this weekend off the stage yes yeah it's amazing those are our science programs all right can i get a motion so moved thank you
280second second uh all in favor aye all right well done thanks thank you thank you