001Hi, Andy. Looks like everyone's joined. >> Awesome. We're ready to begin. and just let me know when you've started recording. >> Oh, yes. We're good. We're ready. >> Okay. Uh with that, I will call this meeting of the uh ASD Board Governance Committee to order on Thursday, November 20th at 10:03 a.m. Um that would be my time. I'm out of state at 11:03 in Anchorage, Alaska. And I'm going to let folks in the room uh go around introduce themselves. >> Wonderful. America Sullivan, executive assistant. >> Riley, senior director of diversity, equity, and community. >> Kelly lesson, board member. >> I'm Emily Brewaker from West High School. >> Charlotte Nelson from South High School. Carl Vick with board member Bryant superintendent. >> Marty Lang, chief of HR, >> Andy Ralph, chief financial officer. Brenson, deputy superintendent,
002>> MBA communications. Peggy Reagan, senior director, talent management. Amber Brewaker, general public health. >> And online, we have myself, uh, member Higgins, and member Wilson, >> um, and Miss Grant from the superintendent's office >> And member Donley. Thank you. Um, so I'm going to ask first u a motion to adopt the agenda. Uh, but I would entertain an amendment to move the SAB resolution to the front of the agenda. Uh, we do have students that are present. We we'd like to hear from them and then we'd like for them to go back to school. >> Mr. Chair, you it's a committee meeting. You don't need to adopt or amend an agenda. It's yours. Who would you like? >> Okay. Well, in that case, um, [clears throat] we'll make it more of a monarchy. We will
003go by the agenda, but I will move item seven up to the first slot. Um, so with that, what I would do is I I know we have some guests that made a presentation to student advisory board and I think they're going to do something similar for us. So, turn the floor over, ask you to identify yourselves for the record and uh tell us about your resolution. I'm Sylvie Wh. >> My name is Emily Brewaker. >> My name is Sha Nelson. We're all part of Girl Scout Troop 436 and we have um presented to the student advisory board a resolution to in its essentials um ban plastic litter from the school district and um start an effort to replace it with biodegradable eco-friendly alternatives. So, um I'm not sure if any of you are familiar
004with the resolution. >> Could you tell us a little bit of background about how how the resolution came to be? >> So, we created this resolution because microlastics are an ever growing problem in the encourage community. uh resolution focuses on planning on banning plastic litter in schools because that's an example of an everyday intentional micro plastic. You guys [clears throat] can see um yeah example microplastic uh the official definition of microplastic is any piece of plastic less than 5 mm in size which is the pencil. So our solution is a project that we've started called the bio glitter initiative and um for this project we have decided to um start a resolution to ban plastic litter from the Anchorage School District. So um so we can talk a little bit about um our idea of
005getting rid of the plastic that is currently being used in um and what we're planning on doing with that and then we can continue with our other ideas. >> Okay. So we have a plan to do an art project with the remaining glitter and circulation turning something that's really temporary into something a lot more permanent. We're hoping to do a student letter art project at Polaris where we'll create a resin and glitter sculpture um that we're hoping will be displayed at the museum. Um so we're starting a drive with the Girl Scout Council and also um once this resolution hopefully gets passed in ASD. So, we'll be collecting the glitter that is currently being um not used by art teachers and will not be used by art teachers and we will use that to make
006the project that Sylvie was talking about. So, um while we have thought about what we should do to counteract the glitter that is already in circulation in the anchor school district um we have also thought ahead for the future. So, for example, I have written, resigned, and published a children's book called All That Glitters is Not Bold. And this centers around um a girl who lives in Palmer, Alaska. And it's basically a book to introduce young children to microplastics um and teach them about their harmful effects. So, we're really hoping for this book for ages 5 to 8 to be put in MSI libraries. And we've already spoken to multiple librarians about doing so. Um, and we think that this book would be a great opportunity for young children to learn about the environment in
007an understandable environment. So, I'd like to um talk a little bit about another thing that we're doing concerning our initiative in our community. So, we will be hosting a Girl Scout event called the Glitter Gala and Governance Workshop and that will be on November 22nd. Um, the workshop has over 70 Girl Scout participants signed up and it will consist of fun-filled biitter activities from a photo booth to glitter face painting to anformational station concerning microplastics in Alaska. Um our main event of the workshop will be a governance panel where we will have four inspiring Alaskan women in government um to share their experiences. They will be Mayor Suzanne Lef France, Senator LBJ Jackson, Representative Carolyn Hall, and school board member Kelly Lessons. Um we have gathered wide widespread support for this resolution across our community.
008Um, as you can see from Girl Scouts, um, from students and teachers, we have received over 100 student signatures um, on an ASD approved petition for the bio glitter initiative and the resolutions task. Um, additionally, our troop has begun to implement our mission in Anchorage um, through teachers in ASD. On the October 23rd um art teacher inservice meeting for elementary school art teachers, we presented our project and the resolution. Um we also provided them with free teacher kits containing biodegradable glitter as well as free lesson plans and materials for the teachers to implement in their classrooms. Um during this art teacher meeting, we also handed out a survey and 100% of teachers who replied and took our survey agreed that they would swap plastic glitter in their classrooms with environmentally safe alternatives such as bioglitter.
009And um we have also gained recently momentous support from the ASD student advisory board on November 18th where we presented our resolution. We have also been nationally recognized by the Aspen's Institute Center for Rising Generations and Carnegie Young Leaders for Civic Preparedness. These national institutions believe that our mission is vital to the preservation and health of our environment and see as a worthwhile cost to support and their funding is one of the main reasons why we were able to provide free bioglitter to teachers as well as resources for students. Oh um we hope you consider our resolution as well. We want AS to become a leader in sustainability and passing the resolution would be a me momentous step towards that. Your support would be vital in order to reduce the amount of microplastics affecting our
010community. >> We would be happy to take any questions. >> Oh, go ahead. >> Okay. Um I think your resolution calls for an education component um among students. Is that right? >> So um that would be regarding the book that I've written. Um potentially we would have that be taught um as a small unit or a addition to the curriculum just as a readaloud for young elementary school students to introduce them to me classes. [clears throat] >> And that it's it wouldn't be for all students. It would be certain grades. Yes. >> Okay. >> It's written for a certain age group. >> Okay. >> And we would provide the books to teachers. >> Okay. Thank you. >> Of course. Does anyone else have any questions? >> I'll say to the committee uh and and to
011our guests that our position on governance is we decide whether to pass something to the full board for consideration. We don't actually adopt at this level but uh if assuming a positive vote we will put it on the non-action items for the first meeting in December and then it would come to the as an action item on the second meeting and assuming the board adopts it which I I suspect they will but when that happens I would come back to the administration to see if this should take the form of an administrative regulation whether or not it's something we actually need to to put into board policy um you know what the most appropriate action is. But my my thought to the other committee members is that a positive action on this puts it on
012the agenda. Positive action by the board means we we do something concrete that's lasting um that reflects the spirit of the resolution the details of the resolution. So with that uh any other discussions either questions to our presenters or discussion among the committee speak. >> Yeah. Member Hollerman member lessons. Um I had the privilege of attending the student advisory board the other day and the students asked a number of really important questions that I actually wanted to amplify here. So you can respond to to those questions again because I think they were really savvy. Um so the resolution says uh that the district would prohibit the purchase and distribution of plastic litter in classrooms, art programs and school sponsored activities. And I think the students in SAB really keyed into we wear glitter in our
013sports activities. I think runners and skiers maybe more so than the swimmers. um they didn't specify their sports, but so how um how would ASD were enforce you know would ASD enforce the personal use of glitter in an afterchool sport competitions >> and that was a very good question that we got from the student advisory board. So I myself was part of a cross country running team for West earlier this year and we did use um plastic glitter initially for these um races and events um for the sport and actually I took it upon myself to bring bio bioderadable glitter to the events and people use that instead. And of course, um, this resolution would not affect the students since they're sort of out of the school district's jurisdiction on like prohibiting the plastic litter
014and things like that. Um, so we would, the resolution aims to prohibit the Anchorage School District's purchase and use, but it would not apply to any students who decide to bring it um since that is their own personal property. >> Thanks. I thought it was a great question and I think some some members of the SAB were very passionate about >> their personal use of glitter. >> That was that was my main question that I wanted to serve up to you guys. >> Thank >> Yeah. Thank you. Thank you for your presentation and your time. >> Of course. Thank you all for hearing that. Yeah, please. >> Hey, I just wanted to from a communications lens, you make me proud to work here. I really am impressed with how you presented. You're very thoughtful, personable,
015articulate. You looked at everyone here. Are you there, mom? Very proud mama moment. Oh, yeah. But just from a communications lens, I'm really proud of what you did. I'm proud um to work for this organization. So, you did a very good presentation. >> Thank you. And I will say that um uh Mr. Raker has had shared this project with me some time ago and [clears throat] I talked about um sort of the general timeline and sort of that the resolution should move through the SAB first um in order for the board to consider it. And so she's put they've put quite a bit of hard work in, but they had already done so much of the work ahead of time, including that national recognition um from the Carnegie and Aspen institutes um which I think
016is just really fundamental. So thank you. >> Any other member comments or any other discussion? >> I I would echo uh Mr. Tim's comments as well. I I think the idea of writing a book that can go in our school libraries is an awesome addition to this. I mean, obviously, you're looking at far more than a simple resolution. And uh it speaks really well, I think, in terms of accomplishing what you set out to do. I'm going to say the past couple of weeks I've been privileged to walk up and down the beaches in Maui and I I pick up little pieces of plastic like the vast majority are no bigger or not as big as a thumbnail. Um, and the idea is I'm saving them from being microplastics in the near future because they're
017just washing around on the beach. There's a lot of it out there. Um, I I don't know what it is we're making that's bright blue, but boy, there's a ton of it in the ocean. So, with uh seeing no hands, seeing no one else, looking for discussion, I'll ask Miss Sullivan to poll the committee members for a vote. >> Yeah. Uh Mr. [clears throat] Chair, you might just ask if any committee member objects to uh moving the resolution forward to the full board. >> Um can do that. Um I'll I'll say without objection, this will move to the next ASD board meeting. I'll pause in case uh either member Wilson or member Higgins wants to make an objection. >> I have no objection. I have no objection and I'm very impressed with the presentation and
018appreciate um the great generation. Thank you. >> Okay, thank you very much and again thank you to the presenters. You know, get back to class, do your homework tonight and [laughter] but thank you for bringing this to us and uh like I say, usually as a non-action item, there won't be very much discussion on it during the first meeting. uh but in the second meeting uh it will come up as an action item and be voted on. So this this will be done this coming month. Thank you. >> Thank you. >> Yeah. >> Thank you. >> Good stuff. >> Okay. Um, moving >> moving back to item one on the original agenda, the policy review for the 4,000 sections. Um, again, I'm not going to set time for all of us to read this uh
019at the moment, but if anyone had things they wanted to raise under any amendments or uh anything they wanted us to look at in particular in this section. I will say member Hollowman that the um administration has reviewed these and doesn't have any concerns with this batch uh policy review items. >> Okay. Thank you. Seeing no hands, no indication of discussion, move to item two, uh, policy changes on resignation. I assume this is brought by the administration. I'll turn the floor forward to you to discuss it. >> Yeah. Items two and three are um were part of our triannual policy review. At the last meeting, [snorts] uh, we noted a couple of changes that we wanted to bring forward. Um this is just um those track changes that we're proposing. Um one just a slight
020change under uh the resignation policy. Um it had language basically saying once somebody's u resignation had been um processed that they could not withdraw it. we do at certain times allow people to resend their NO um when the vacancy still persists and we still have a need to fill it and um so we just added language consistent with that practice. Um so that was the one change here other than some housekeeping items of just capitalizing the the district for for stylist and consistency. Any [clears throat] questions from committee members or those present? I can't see the room very well, so people can feel free to speak out. Uh if there is no objection. Oh, go ahead. >> I don't have any objections. Thank you. Hearing no discussion, um I'll say this will be passed to
021the full board for their consideration. Um we move to the next item. Uh changes to language about teacher aids and parent professionals. >> Yeah, similar to the last one, um this is a lot of this is just housekeeping. Uh we no longer use the term predominantly teacher aids. We um just use pair of professionals to describe those folks. uh who work on the classified side in our classrooms in support of students. And then down below, the substantive change here is just striking through the previous language that existed in statute for what they were what they were required to have in terms of education. Um and it substitutes the current statutory language. [clears throat] >> I I can't help but notice the change from small D to big D. And I'm wondering if anyone in the
022room knows how long that controversy has been going on now. I I remember something from the very early 2000s where was a linguistic argument. >> Anyone in the room have questions, comments about these [clears throat] changes? >> Member Holland and it's it's member lessons. Um, the only thing that stuck out to me, and I'm not a member of the committee, um, is that the words and volunteer in the first sentence sort of stand out as maybe not appropriate if we're talking about credentials that are required. I think I understand the sentiment that volunteers are welcome in schools, but [clears throat] that seems like we don't have a volunteer pair professional workforce. that I think that's that is true. I think you would pay them, right? If you're a pair professional, then you're on the >>
023That's right. >> You're on a salary. >> Remove the volunteer. >> So, I would I am not a member of the committee, but I would suggest striking the words and volunteer before this moves forward. >> And I'll ask the administration if they want to make that change. >> Yeah. No objection. Okay. >> Okay. >> Thank you. >> That's great. Although there is actually as I look at this now, there is a um reference to volunteer assistance. That's >> uh I mean right there CF 1240 volunteer assistance. [clears throat] >> So I don't really know how to >> if you want we can we can this back one more time and look at that and cross reference it with the volunteer assistance um policy and and bring it back in December. I don't think there's any
024sense of urgency around these changes. So I appreciate that. >> Just one more member, not a member of the governance committee, but >> yeah, happy to do that. >> Okay. >> Uh in that case, this will be withdrawn from the agenda for today and brought back at a later time. Uh that moves us to item number four, lottery admission procedures, etc. any questions or does the administration want to discuss? >> So, we've been working on changing our lottery procedures. Um, and this uh is the culmination of developing AR for the lottery um procedures. There is a pretty significant change in what we're going to be doing on here. So, I'd like Robin who's been leading that to kind of explain what that is. >> So, um the biggest change in the lottery procedures is no
025longer holding on to a weight list for students at any lottery school. Um having a clean slate at the beginning and end of every year. Uh we came back to the meeting today. Um, I know member Jacobs had requested that we add add a sentence that states that we will be um giving an annual report summarizing our lottery trends, our compliance areas and improvement and is presented to you at the school board. We do that currently with our guardrail um with underrepresented students in the lottery, but we certainly can be pulling data from the lottery itself to be able to make sure that that's what we are doing and documenting. So in addition to those changes, we as principal supervisors will be working with our principles um making sure that students are not declined from
026the lottery. um meetings are being held within the schools to speak to what they utilize as curriculum, how they can support students, what that looks like for the students, etc. So, but the biggest change is the um release of that weight [clears throat] list for all students and we're hoping to get communication out to families starting in the next couple of weeks. Um you know, making sure that they have that understanding when we hit February 1 when the lottery opens. I had one question. Um, under on the first page under applicability, the last sentence says it does not apply to 10% assignments or immersion programs in the IBHG. Could you explain what you mean, what administration means about it not applying to immersion programs? Because my loose understanding is that you have to lottery into
027any of the immersion programs. So, what does that sentence mean? It's a it's the last sentence under applicability. >> It does not apply to immersion programs. It's sort of the second section in that sentence does not apply attendant to attendance zone assignments or immersion programs in IB that should not >> okay. Yep. We can take that um that the immersion programs out of there. So >> and IBHD as well. >> That that whole sentence. Yeah, we can strike that sentence because it does. >> Okay. >> I don't there. >> Okay. So, a whole sentence needs to be >> Yeah, we can we can scratch that whole sentence. >> Okay. >> Except for >> I think that probably why that was there originally and it might have got moved over in some way is that those
028students that qualify for HD, they're automatically um enrolled. they can enroll in there's space for them and then those students that qualify for immersion that would be at say a government hill or attorney they aren't they don't have to enter a new lottery to get into the middle school or the high school they can travel right through the program >> as soon as they get in then they're in so right from Rogers Park to >> you know west and so that's where we were thinking that they wouldn't go into the lottery necessarily. They're just rolled into that program unless the family has declined to go into that program >> from there because we were having those conversations at the same time that we were having the weight list and lottery um conversations. So, >> so
029it can be expanded upon. >> I think you take that out of there. Okay. >> Okay. Okay. >> We I mean we're we're going to be starting this for this upcoming lottery. Um, >> and we want it to be very clear for >> parents. So, we'll make sure we'll get that out. >> So, par I mean, so if if I was a parent who I'm 57 on a weight list in some school this year and my kid didn't get in, that means that I need to put in a new lottery application next year and I'm 14 or 83 >> or one2 >> or 402. Okay. But but if you're still interested in that choice program or that non- neighborhood school, you just need to keep watering. >> Yeah. So everyone will apply every year. >>
030So you know as we go through schools will keep in that say kindergarteners go into say Turnigan Elementary and the Russian immersion program and it's full and there's a wait list. Um if if kids move out those first couple years, other kids will get put into the school, but as as of you know, right before the lottery runs for the next year, those lists are pulled and then started all over so that everybody has a chance to get into the school. >> Okay. But all notification will go out to all parents. >> Yes. to hope in a time the whole communication >> we're going to be rolling it all out to to all families starting next month and then continuing all the way up to February well all the way through we're going to continue
031all the way for our first run of the lottery and even our second run in July. So, and those the first lottery they can be on that weight list until July and then after July those students can will continue until I'm keep saying the date January 31st because our lottery roll starts to starts over on February 1st. So, we will just clean it out every January to make sure that the new lottery is everybody has a new application. >> And that gives us the opportunity after the winter break if families leave over the winter break to still use the the lists for that first part of the second semester. >> Member Higgins, did you still have a question? >> Yes. Thank you. And I'm looking at this and I'm I'm trying to sort this. So
032this lottery system applies for all of our schools that have a lottery then it covers for all charter schools. >> Yes. So I'm looking at this and I see where um you know siblings first and then multiple and districtwide applicants will be my my concern there is you know we have like stream as on the east you know that that area has the priority and I can see that being other well potentially um is and can we make a change that issue. >> We You broke up really bad, Member Higgins. We didn't catch most of that. >> Let me try it again. Can you hear me? Okay. Right now. >> Yes. >> Okay. Um I'm looking at this this particular document and and it gives a priority of course you got a family kind of
033thing and then after that it talks about it being districtwide. We have within stream something that's a little different. It's it's it may be family, but it has it where you're living on the east side and then it goes districtwide. Is that need to be reflected in this policy? >> I don't believe that it needs to be reflected in the policy. It um it occurs without the without it in the policy currently, member Higgins. and they already are taking that the preferential to the east side first to fill their seats and then they pull from the rest of the district outside of that. >> For my reservation times we don't we we say we don't need to change policy because we're not following it. So I I would rather change the policy to provide that
034support because right now looks like that's a violation of the policy and I don't want it to be a viol. Hey, member Higgins, when you when you see attendance area students, that east east side would be attendance area students. That's part of siblings and attendance area students. Attendance area for stream is the east side. >> Okay. So, that's that's viewed as acceptable because I know it makes reference districtwide. That's why I asked >> because there is it is a assigned area for um a charter school. >> Yeah, there that's what that is for the our some of our schools have that attendance area also where applicable um including siblings and then you notice that districtwide applicance comes after that fact. Okay. So, so any school can say I'm designating a particular area if they want
035to be on that. >> Do you think that sentence would be appropriate? >> Is that what I'm understanding? >> We're kind of talking about what a verbiage would be like to make to cover what you're asking us. >> Yeah. I I just don't know what kind of verbage there if we need to do something. I'm just thinking we should probably do it and I do support what stream is doing. I think it makes a lot of sense. I can also see it being misused uh to some degree. Uh and I don't want that to happen within it. So I just like I said I was the priority categories I was reading that the siblings of course and families with multiple children and then after that the language is districtwide assign number but I just saw
036restricting uh what screen is doing and I don't want to restrict it >> you know if we if we just policy >> we have other we don't we you know we have other schools also such as the Denali lottery and stuff. I mean, >> I think this covers this. >> So, they do siblings and then they also do attendance area because they have attendance area um students that are there and then they have districtwide a after that for the monastery portion of it. So, it couldn't be necessarily specifically to charter because our alternative schools are also um doing that as well. >> Yeah. Let's see. Right. The attendance area does it. I don't know how the attendance area is determined, but I see the language in there now. And as long as we the district
037is working with them, I'm happy with that. >> Okay. >> Yeah, I think we're good. >> Okay. >> Yeah, I I do think it we might publicize that a little more. I I don't see a reason to change a policy, but I think just because it's a lottery, the immediate assumption is everybody's got the same shot. >> Yeah. But I think there's a good reason for the exceptions. I don't want to change it. But I do think it's fair that everybody's aware of that that there are some preferential areas. >> I I I believe that on the lottery application, it's written right there is part of the application, too. >> Yeah. >> Anyone else have questions? >> If if not, I've got one other suggestion. And again, I don't think this is something I want
038to write in policy, but um it partly has come up in looking at the right sizing situation and the percentage of parents that do use uh something other than their uh zone, attendance zone, if there's some way to put a question in that ask why people are making a choice, why they're entering the lottery. And I realize we want to do this in a way that that doesn't make people think they've got to give a certain answer in order to be considered, but um you know I I look at Eagle River and I wonder why uh Eagle Academy students don't go to Birchwood and and I have some idea. I think I know why that may be the case, but just as an example, but it could be really helpful at moments when we're having
039to make some of these decisions to be able to look at what people's reasoning is for going somewhere other than their neighborhood school. Um, I don't know if there's an easy way to fold a question like that in and you know, obviously it'll take a year or two to really accumulate good data. But I did want to make that suggestion to the administration that there are moments where understanding why parents are doing what they're doing could be really helpful to the board, the administration in trying to make the decisions we have to. >> Thank you, member Hullman. We um can see if our current system, the legacy system is able to add have that additional piece included in it, but that is definitely what we are looking at in a new software system that is
040upcoming for the lottery. We are putting those in and we have multiple choices that parents would be able to pick. You know, we didn't want to give them like a paragraph to write, but we do have multiple choices they will be able to pick as to why they were choosing to go to one school over another. So we do have that in mind so that we can pull reports for you as well and be able to report on that. >> We do know that it does not work in the old system but and we are going to be using the for at least one more year member Holland because we are getting ready to roll out a brand new system over the course of like just this next week >> or February and the company
041um acts the whole software. So we're kind of back to square one. on that >> one one more reason I didn't want to put it in policy or anything but [laughter] yeah I I think we do need to move in that direction. >> Um any other questions discussion? If not without objection from member Higgins or member Wilson we will move this to the uh full board agenda. >> Okay. >> Hearing none uh that will take us to our next item. Um This is this is an AR. >> Yeah, it doesn't need to go to the board. >> Just get >> right. Okay. I apologize. Yeah, I missed that. Uh so that brings us to our next item number five also in AR uh personnel and harassment. >> So this is just an update from last
042meeting as well. Uh, member Higgins wanted us to um explore what would happen a bit more clearly if an employee wanted to um make a complaint against their direct supervisor. So, we added some language here. I worked with HR to also um add a form in our Jira complaints portal that's uh rolling out next month that is explicit to employee complaints. So, we just added an additional bullet point there that allows them to submit their employee um grievance through a portal for discretion um and uh just clear language about who they can report to. So, for fear of retribution, if they didn't want to report to their direct supervisor, they could report to anyone that's in um their chain. And then the other recommendation was around communication. We've set it up in the uh complaint
043portal so that all of our complaints have a response that would give next steps um and sort of a timeline and points of contact that would be necessary. So we can say clearly that as long as they go through the electronic process that they would receive that communication, but if for some reason it was received um in another communication, we don't have a way of tracking that. So that's the purpose of just the last sentence. Any questions or comments from those present? Member Higgins. >> Thank you. Um when you when you talk about the you can go to the supervis the supervisor trainer command within their division. What are you referring to with division? So it would be within the chief's either it would be like essentially within whatever chief's that chief that falls under
044the department falls under. >> So so if if the complaint was against the I don't know pick on the human resources officer for fun. Uh and if the complaint was about him where would they go if he's if he's the top. [clears throat] [snorts] >> So that goes back to the question. I think the third bullet addresses that the superintendent's office is their um opportunity if the complaint itself involves a chief of a division which would be the the highest ranking position within that division. So it then leaves that open to a direct communication with the superintendent's office. >> Is that language in here? Am I missing it? >> Yeah, it's it's the third bullet. >> It's the third bullet. >> Okay. through the portal. It's through anybody above their supervisor within that chain of
045command or the superintendent's office if it includes the chief um which is at the top of that chain of command in each division. >> Okay. >> Any other questions? >> The thing that Pat, um, you're continuing to break up some. You might try turning your video off and that may make your audio come through more cleanly. >> Makes me look better, too. Is that better? A little bit. >> Yeah, we can hear you now, Pat. >> Okay, thank you. Um, and and like I said, it looks better, too. I understand. Um, I I I like the changes. I appreciate that. It's got to it clearly establishes a better better relationship. The only other thing in in here that I would like to see at some point, and I don't know how I want to do
046it, not right now, but some type of report just giving us something of an overview of how this system, a number of types of concerns that they're getting, safety concerns, this or that, or some other issues. But right now, I'm not I don't want to propose anything like that at this time. >> Any other questions or comments? >> Um, yes. I I just have a quick one. It's actually not an AR. It's a BP. So, I will change that. >> Uh, >> it is an AR. >> It was intended as >> Oh, okay. I'm sorry. I was looking at that first slide. >> Yeah. >> And I'll try to do a better job of alerting the full board. Um, also asked Miss Sullivan to send out to the full board notes when we've reviewed ARS
047for adoption. Um, because it doesn't go to the full board. I think it's good that we just let them know that these came before us and we're looked at because in essence we're reviewing this for the whole board. Any other questions? Seeing none, uh that brings us to item six. Um child abuse and neglect. This was brought by uh member Bellamy and she >> Yes. Um we were going to potentially move this one as well since she would not be available. um she said if it she wasn't able to um be present electronically if we would hold it for our next governance meeting. So that's my understanding of what she wanted to have happen with it. >> We are holding >> Yes. So she's not Yes. >> Can I ask one question about it >>
048or does it mean don't even bother now? >> Um this the the group that's doing the work was going to be here. Okay. that they we [clears throat] told them they didn't have >> I'd rather not, you know what I mean? >> Okay. >> And it also uh we engaged with um an attorney to get a legal opinion on this and some advice as to what language to add and we just received that opinion I think last night this morning and so we really had time to digest that. So I think a delay till December will allow all the parties to be in the room and and it's probably our best recommendation to go forward. >> We actually had two different groups of people doing parallel work and not realizing it and then we brought
049them all together last week. So >> I'll hold my question, try to remember. >> So Mr. Chair, it sounds like we're going to move this to next month and move on. >> Yes. Um, that brings us to item seven, which we have already covered. And that brings us to our next couple of meetings, December 18th, January 22nd. Anyone have anything to say for the good of the order? >> Hearing none, I would entertain a motion to adjurnn. >> Well, one second. Mhm. But >> I just want to talk, you know, we have a uh a focus on the audit type process and I want to talk about that just briefly. Um I I have um an option here because working with council grey city schools doesn't give us uh oversight over the audit. It has
050allows the superintendent to uh control that what we are on or not shared and that doesn't make it audit of the operation. Now, I think it will work very well for um some of the programs in um um dealing with projects and and and the buildings and things of that nature. We can do something with them and I want to go forward with that. But for the other programs, we don't have that. I haven't been able to get any names or contacts to even talk to the auditors with purchasing and we're going to use one of them for the over for the committee to implement the changes. Uh the president of the council of great city schools agreed that would be a good thing and I still can't get it. So I just feel like
051that's not a functional type of system. Uh but I can work on getting uh individuals in the community to do an oversight type review and to make a make something like that and I would like to go in that direction. That would leave it reporting to the board and not through the superintendent under under the superintendent's control as to what information we are allowed or not allowed. And I just thought I'd raise that to open it up for discussion. >> Anyone have comments or questions? >> I will add that in the 90s they had u uh groups of different communities coming in for different departments doing reviews recommendations. It got high marks from the community because it first of all showed a lot of effectiveness success on that on that standpoint. It was it was
052it gave positive feedback uh but it also made people reassured that we were doing good job in those areas and uh so it it served multiple purposes. There was some recommendations, but it wasn't a big significant impact. >> Kind of kind of hearkens back to the budget review teams um or budget review committees that we had quite some time ago. >> Y >> any other questions or comments? >> Uh Mr. Chair, only only just noting you [clears throat] don't need to ask a motion to adjurnn. You can do that yourself. True. I I like to share the power a little bit. I I can see that Jim is saying something, but he's muted. So, [laughter] um if there are no other comments, um I will call the meeting to a close at 11:51. And thank
053you all for attendance and uh participation. Thanks. We >> will see you in a couple weeks. Byebye. Ajourn.