001All [Music] right. Can I get a roll call? >> Present. >> Here. >> President >> here. Right. Moving on to number eight. Unless there are any changes to the uh approval of the agenda. Can I approval of the motion to approve the agenda? >> So moved. >> Second. >> Thank you. And we did amend um item 14 A3. We corrected there was it was the number it said seven and it should have been five but that's already the amendment's already made in the agenda. >> Okay. Thank you. >> With that amendment, can I get approval? A motion to approve the agenda. >> Move to approve as amended. >> Second. >> All those in favor? >> I move on to number nine. Can I entertain a motion to approve get approval of the minutes for August
00219th, 2025? >> So moved? >> Second. >> All those in favor? >> I I >> And then let's see. We are reporting out of close session. So the board reporting out of close session. The board approve the suspended stipulation expulsion by a vote of three to zero. Moving on to communications. uh board report. Anybody's got anything to >> uh I don't have a whole lot, but I I was able to go to Teranova's back to school night last week, which was good. Nice to see, you know, some familiar faces and also just to see the joy of the students and parents that evening. Um, and I that's pretty much all I Oh, well, and I was able yesterday I was able to go, I think, march in support of our labor friends in San Francisco
003as well as, you know, demonstrating against the current federal regime. So, it was it was good to be out there and and uh be amongst, you know, several thousand people in San Francisco. So, that was good. >> It's awesome. >> Great. Um, so last Monday I um I'm with the Commission on the Status of Women for the County and we hosted a women's equality day event with our three um women's supervisors um who were um panelists and was a really great empowering event. um you know it marked uh the passage of women's right to vote although you know for me it not every woman was actually able to vote because you know good portion of u of women of color could not vote until 1964 is it 64 65 the the voting rights act so
004you know is it really women's equality day. Yes. Okay. I will I will accept it. But I always look at from a different lens. >> But if there's something to celebrate, it was worth celebrating. It was a great event. >> I I think if anything, it's a good reminder that we need to that hold steadfast in those values. >> Oh, yeah. Because >> because we are being >> chipped away constantly. Yeah. >> Constantly. >> Yeah. Well, I I didn't get around to doing much these past couple weeks. our family was sick with COVID. So, um >> um I do want to thank Miss Prea for a nice email she sent out to some of the schools for their awesome, you know, jobs on back to school night and all that good stuff. So, I wish
005I was able to attend. So, um yeah, I got to get back into it. So, feeling better. Yeah. So, moving on to Miss Presto for our superintendent report. >> Thank you. Um yeah, I I did send um emails of thanks to the staff at Westmore, Jefferson, and Teranova. Um so those are the back to school nights that have happened so far and I've attended them all and they've all been wonderful. They've all been different, too. I I remarked with uh Miss Shrieve who comes with me to these events and they they all have such a different flavor and they're all great and just different. Um, and so the school years opened up well at each of those schools and it was all were great nights. Well attended actually all three were very well attended. Um,
006and the only other thing I wanted to mention is that we started with back with student advisory. Last Monday was our first meeting and we've got a great group of students. We've got oh I don't know maybe a little less than half but many returning students. So that's great because there's continuity. Um, and I'm really looking forward to a good year ahead. >> Yeah. Yeah. And I completely forgot I was there for that. You were there. >> We got to do some pretty cool exercises with the kids. It was pretty neat. Some some team building stuff. So, it was really cool to be able to >> interact with them for a change. >> Yeah. >> So, >> good. >> Yeah. Thanks for putting on. >> All right. Are there item 11 C? Is there are
007there any board subcommittee reports? >> All right. And I don't see Monica here or anybody probably to report out for local 1481. So, we will move on. Um, can I entertain a motion to approve the consent agenda items? >> So moved. >> Second. >> All those in favor? >> I um let's see. >> Yeah. So move on to item 14. >> Oh no. So 13. >> 13. Yeah. >> Yeah. So there we do not have public comment on non-aggendaized items. >> Got it. Are there any public comment on items? Got him. >> Okay. And we are moving on to discussion items. 14 A1. >> That's me, >> Miss Tony Preston. >> Yeah. Um, so I was going to do these all as one, but I think I'll go quickly over each one. These are all
008discussion items for So it's the first read. This first one, 14A1, is for board policy 9320, meetings and notices. And we've been doing a really good job at just updating our board policies with current CSBA recommended language. And that's why we're doing this one. And this one is specifically um uh mainly updated to reflect new law AB577, which extended and modified the ability of a board member to join a meeting by teleconference. I just found that my battery is running low in my computer. So, I'm going to take a moment. Um, so if there are any questions about that, it's pretty self-explanatory. May I do you mind if I kind of read all four of them? Okay. And then, um, 14 A2 is board policy update for, uh, board bylaw 9322, agenda and meeting materials.
009So uh it is updated to move material regarding public comments to be with content related language, amend language to be more closely aligned with code language and material regarding the means for in-person and remote public comments and again reflect new law of AB 2449 which requires boards to maintain and implement a procedure for receiving and swiftly resolving requests for reasonable accommodation to board meetings for individuals with disabilities. So there are just updates that were recommended by um CSBA also reflecting new law AB 2647 which clarifies how districts can without opening their offices after normal business hours comply with portion of the Brown Act that requires writings or documents distributed to a majority of local legislative body less than 72 hours before a meeting to also be distributed to the public. The next is board policy
010update for board bylaw 9323. This bylaw is updated to reflect new law um SB1000 which was passed in 2022 which authorizes the board president to remove an individual for disrupting a board meeting. Establishes a procedure for warning the individual prior to the removal and defines disrupting and true threat of force. Finally, there's board policy update for the board bylaw 9323.2, actions by the board. This bylaw is updated to add that the governing board may take action on a request by a board member to participate by teleconference due to emergency circumstances if it is not on the posted agenda so long as there was not sufficient time to place it on the agenda. Um, additionally, bylaw was updated to remove language related to the authority of a district attorney's office or an interested person to file
011a civil action asking the court to order the board to stop or prevent a Brown Act violation and replace it with language requiring the district attorney's office or interested person to first present a demand to cure and correct the alleged violation. uh and when such occurs for the board to consult with legal counsel on if and how to respond. So all of these um proposed updates are in line with language proposed by CSBA. >> Thank you for that. Are there any comments, >> questions? >> So next month they will be placed on the consent agenda for your approval. just thank you because I know there's often a lot of uh new legislation that comes through that takes us a while to catch up on or to know what how to address that specific language. >>
012Yeah. Yes. Thank you. >> Yeah. Thank you for keeping us up to date. >> Okay. >> All right. Moving on to 14B student services. Uh 14B1 board policy updates. Dorian, I think we'll let you do the same thing. Kind of run through them. >> Yeah, I'll go through them. Um, first of all, I just want to thank uh Chelsea for doing all this work. Um, so the first one is BP51162, involuntary student transfers. This policy updated to reflect new California Department of Education guidance regarding legal requirements and recommended best practices governing voluntary and involuntary student transfer. Second is BP 5117, interd district attendance. The policy updated to reference new law which authorizes a district to enter into an instruction collaboration agreement with another local agency LEA to offer the same or similar courses and coursework
013to students from another LEA who have been impacted by teacher shortage disruptions or cancellations in science, technology, engineering, and mathematics classes or dual language immersion programs. And board policy 5131.2 Two, bullying. Um, policy updated to reflect new law which requires that district's policy prohibiting discrimination, harassment, intimidation, and bullying include a statement that the policy applies to all acts of the governing board and superintendent in enacting policies and procedures that govern the district. policy also updated to reference new US Department of Education guidance addressing discrimination and reflects CSBA's policy brief school safety bullying and cyber bullying which encourages districts families to model respect behavior contribute to a safe and supportive learning environment and monitor potential causes of bullying. >> Thank you. And obviously we're seeing why it's so important to keep these things updated. Um, are
014there any questions or comments on these? >> Just one question on BP5117. >> Have there been any instances like that for us? >> No. >> Okay. >> Not yet. >> Okay. Thank you. Okay, good. Moving on. 14C, business services action item one, board policy update. Uh, Christina Van Raphor, you want to take the next three with us? >> Thank you so much, President Gyos. Good evening, everyone. Policy 3100 has been updated to clarify that the budget advisory committees may not comprise a majority of the board since that would constitute a quorum and require uh that we agendaize it as a board meeting. Additionally, the policy updates references to new laws about the local control funding formula, which could impact us if we ever flip back from community funded status. And lastly, that policy is updated
015to clarify that the district may adopt strategies to fund contributions to state retirement systems. Policy 3400 has been updated to reflect new law SB1 1439 which is related to conflict of interests for those involved in making contracts on behalf of the district. It also clarifies reporting requirements and the use of internal controls to to strengthen fraud prevention. And the last policy that I have 3530 is updated to address the basis upon which insurance decisions should be made and the provision of safety related training and protective equipment for staff. It also clarifies timelines for reporting to the board on risk management activities. And same as all the rest of them, if uh there are no changes, they will come back on consent for your approval in the next meeting. Thank you. >> Any questions? >> None
016for me. It's >> okay. Thank you. >> All right. Thank you everybody. Lots of good work there in those updates. Now, moving on to item 15, A1, job description updates. Uh, Miss Dana Luhan. >> Good evening, everyone. The item before you includes six job description updates. The purpose of the updates is to clarify that these grant-f funded positions are temporary in nature and as such individuals hired into these positions hold the the position of classified substitute a one-year position. Um and we just wanted to provide transparency so that um we made the updates to clarify that. >> Thank you. Any questions? >> Okay. Can I entertain a motion to approve the job description updates as presented? >> So moved. >> Second. >> All those in favor? >> I. >> Thank you. Uh >> President Gos
017for 15 A2. Yep. >> We do have public comment but um >> we will entertain it after the presentation. >> We'll listen to public comment after the item's been presented. >> Thank you sir. >> Yes. Okay. 15 A2 salary schedule revision. Miss Dana Luhan. >> Good evening again. Before you this evening is a salary schedule revision for the administrator salary schedule. The redesign of the salary schedule rewards longevity for administrators who remain with the district to ideally promote retention. This uh the update also includes a reclassification of the position of director of bomb projects and constructions. This reclassification aligns with the reclassification work that we were doing for the classified unit. Um mostly engaged in the work we engaged in last year and I welcome any questions. >> Um any questions from the board comments?
018I would rather wait until after we've had the public comment. >> Okay, sounds good. Call the public comment. >> Hi. So, our speaker is Bernardina and you may come up to the de and you'll have three minutes and the timer will be on behind us. >> Thank you. Good evening, school board, administration, staff, students, and guests. Hello. My name is Bernardina Aries. I've been in the district for six years. I am a training assistant for the adult transition program, and I am on the union executive board. I am speaking this evening to in response to the proposed administrative contract changes and I speak for many of my colleagues. We respect the integrity of the board and the administration and I want to support the intention to reward hard work and retention. We need to examine
019the difference between intention and impact. The impact of this intention is being overlooked. The impact is systemic inequality within the pay structure of our district's employees. Where did the administration find the additional $95,000 to pay themselves this school year between the $40,000 increases for both deputy superintendent and the $15,000 of increases for all other administrators under the new pay scale? The financial information shared with staff led us to believe the district could not fund new positions or salary raises beyond 4%. I understand the intention behind this proposal. I acknowledge the discrepancy report which indicated that our administrative team was paid in the low to mid salary range compared to others in the area. I also know that many of our district employees make less compared to other districts and the same report failed to include
020classified staff and focus on certified positions. Over half of our union membership is classified and make less than $56 an hour. The BIS salary schedule only goes up to step seven and the OSS to step five. Shouldn't they also grow four steps? Additionally, classified staff working less than halfime do not get benefits and those with jobs less than 7.5 hours a day don't get retirement benefits. Our cafeteria workers make the lease in this district. And the last and in the last board meeting, you were hoping to cut seven of those positions through attrition, but at that wage, those employees, like many others, can't afford to retire. The impact of the motion's good intention lack transparency. The meeting agenda was published on Friday before a 3-day weekend, and the vote is tonight. It seems like you're
021giving management a substantial raise the day after Labor Day. It looks like the district cut three librarians to fund admin raises. It feels like anyone making over 200,000 a year should pay for their own cell phones and vehicles just like the rest of us in lower tax brackets who need to travel and use our personal phones for work. The impact of any district raises is disrespectful to all other district employees who work diligently, efficiently, with integrity, who can hardly afford to live in this area because they don't make a living wage. Rewarding the top with more money is national level politicking and in bad taste. How can we stand behind the district mission statement with this proposal? Thank you. >> Thank you for your comment. >> Thank you. Would anybody else like to comment? Yeah,
022this is this is one of those one of those things that's not always the easiest knowing knowing the discrepancy. We just know that that is what it is unfortunately. But I also we're also well aware that our administrators compared are in a similar position compared to similar districts in our county. And and I think this is probably the the easier way. Frankly, I don't know. I I know this is this appears to be the appropriate way to to handle this type of thing to be able to ensure that we maintain the leadership that we have in our district. We've been fortunate that we haven't had significant turnover amongst amongst the district leadership and I know there's been some turnover at the site leadership level over the past couple of years, but we've been able to
023be fairly consistent and and given the environment that we're in right now, I think it's important that we have consistent stable leadership uh through these next couple of years and this certainly will help ensure that we can stabilize the staff at this level because I know that it'd be very easy for in the same way that it is easier for um art certificate and classified staff to to find work in higher paying districts, but they choose to stay here. And I'm grateful for that. I know it's the same case with with administrative level staff as well. And that's the unfortunate reality of being the lowest funded high school district in the county. Despite the fact uh things have improved, it's still when you look at the chart against the other districts, it's it's not fun
024when you see that it's a you know, we're at 130 of base funding and Samonteo Union and Satoya Union are sitting at 180 or 170 and that gap has persisted the entire 10 years I've been on a board and will continue to do so because structurally that is unfortunately how how it is set up given that our district comprises of four communities. Um, and that the tax property tax base of our district is right around 30 something billion dollars. And that is the exact same property tax base as one city in San Mato Union High School District, the city of San Monteo. Or if you go to Satoya, Redwood City has the exact same property tax base. And that's not before we start talking about the higher wealth communities that are part of those districts.
025So, we have a structural structural problem and that we're never going to close that gap. But to the extent that we can continue to fight for more revenue to be able to find ways to monetize our property as we hope to be able to do with with our property up the hill. Um, I think these are the sorts of things I know I will commit to continue to do. And I know that's, you know, that's the best I can say today and that there's and we know that this isn't one of those this is just not one of those easy things to to take care of. Thank you. >> I really want to thank you for speaking. Um it's I have to echo uh Mr. Lee's sentiments. It's uh I've been on the board since
0262014 and um being the poorest high school district in the county is rough. It's really rough. And those other districts also have education foundations. They also have um well, South City has Janantech where they can get the property tax from that. Um and um and then or there's Oracle and Sequoia. um we don't have anything like that. So, we're always fighting for more revenue. Um but we also understand that our administrators I mean we've in those years that we've been on the board um we have seen so much upheaval because we've lost administrators like sometimes full teams to begin a school year and the people who get hurt the most are the students. Um there's no continuity. Um, and it's not a perfect situation, but um, everyone adds value here. So, I think this may
027be I see this as a way to keep our our administrative teams together. Um, especially now when um, we need continuity more than ever. um because we have a bigger fight ahead of us and it's constant um and we I really I mean this is one of those things that you know um I think we have to do um to be fair but it's it's not an easy decision but it is a fair one I believe >> I I I don't have a lot to add to that I do I want to thank you for getting up, being brave, and speaking up for your constituents and and and you know, being that voice. You're you're here by yourself, and that's that's a big that's a big task, you know, for you to to get up
028here and do that. And, you know, we're we're regular people, too, and we understand where you're coming from. We deal with that stuff in our own lives and our own jobs and everything that we, you know, have to deal with and contend with. And I think that, you know, from from our perspective, I I just want to reassure you that, you know, we are trying to systematically bring equality and equity to everybody. And it it's not going to all come at once, you know. So, we kind of have to figure it out piece by piece. And we really need this team to do that. And you know there's there's if we don't somehow figure out a way to keep these people together, we have that big turnover and you just don't get that consistency out
029of what you're trying to do when you're setting your goals, you know, and it's really hard to keep doing that. And and I think that this this district and this board and and this administration have already done a lot for the people that are living in, you know, say 705 ceremony and trying to give them opportunities to save money by, you know, providing housing and stuff like that. I mean, there's there's definitely been a lot of work done to try to bring, you know, equity to everybody. And I know it's it needs to come from the bottom, too. And we'll figure out how to get there, you know, and I mean, we're just it's we're not we're not heartless in that sense. I promise you that when we're sitting here making these decisions, we are
030putting our hearts into this stuff. And I can promise you, we're doing that. You know, it's not I know when you sit and look at the numbers sometimes it doesn't make sense the way it makes sense when we're all sitting around talking, you know, talking about how we got to get to these to these numbers with our budget and all that kind of stuff. It's really complicated and um but keep keep speaking up, keep, you know, keep keep making your voice heard. I mean, it's it's not falling on deaf ears. We're hearing you, you know, and and I appreciate you getting up and and saying what you said. Any other comments? Okay, thank you again. >> All right, moving on to 15. >> This >> Oh, I'm sorry. >> Yeah, we didn't move to approve
031the salary schedule revision for the administrator salary schedule. >> Second. >> All those in favor? >> I Yeah. >> Thank you. All right. All right. Now we can move on to 15A3, Deputy Superintendent Business Services Employment Agreement. >> Good evening. The item before you this evening is uh puts place removes the deputy superintendent of business service position off of the salary schedule and places the deputy superintendent of business services position on a contract. Um this practice is common throughout HR teams and uh it also helps promote sust stability and longevity for the position. >> Thank you. Can I entertain a motion to approve the employee contract for deputy superintendent of business services? >> I I I will in a minute. I'll just say I I'm just grateful for this particular solution because I know this
032is um it's important to be able to keep our seniormost team intact and it guarantees that they'll be here for the next three years. So, thank thank you. >> I agree with you. >> Unless unless they break their contract or something like that. Yeah. >> I'm look for you. >> Yeah. Um motion to approve the deputy superintendent business services employment agreement. >> Second. >> All those in favor? Hi. >> Hi. >> All right. Item 15 A4, Deputy Superintendent of Educational Services employee agreement. Miss Dhan. >> Thank you. The next item is also an employee agreement. This item uh the deputy superintendent of educational services was also removed from the salary schedule and placed on an employee agreement in the interest of promoting stability and longevity for the position. >> Same same comment as before. So
033>> all about stability and longevity. >> Well, I I I think it's clear we see what we have, you know, and it's important that we take care of that, nurture that just like the rest of everybody else. So >> yeah, this team is um vital to our success and has been for many years. Um like I said, we're we're in a fight right now, so we need you. And it's also the there's also the hidden cost of of having to replace these particular positions should there be a vacancy. And that's really um you know that's really the other concern is that the time the loss time the lack of continuity that can that can occur and and without the right types of votes the um the you know the risk that's inherent to the district
034in in both key positions. >> Yeah. and the enormous gap you could challenge from. >> So again, being able to have have have Deputy Superintendent Baka around for three more years is is good. >> Agreed. >> So move to approve the deputy superintendent of educational services employment agreement. >> Second. >> All those in favor? >> I Okay, let's go to 15B1. Click on that real quick. services and consulting contracts, approvals, replacement, Chromebook purchases. Mr. Jacob Meyer, [Laughter] >> you don't want to be in the middle. Come on. >> You're not getting me up there. >> He wants to be on TV. >> Hello. So, I apologize. These are supposed to be on consent, but we can talk about them and and take a vote. Um the first item with the Chromebook purchase is just, you
035know, our standard. We're replacing as many Chromebooks as we can in the classroom. And um I think this order was for 580, which would uh I don't know, 36 devices a card. I don't have the number in front of me, but it would provide a good number. And 500 just seemed to be the number that our technicians can handle and that we have enough storage for to keep on hand. That's it. Um, just quick, what did we what are we doing with the old ones? Are we getting a credit back for any of the old ones we turn in or how does that work? >> Reuse everything until it doesn't move anymore. >> Got it. >> I'm sure I'm sure they get abused. >> We've reached out to, you know, companies that buy back your
036old it and they always tell us, "We don't want it. >> It's not worth it." >> Yeah. Okay. >> Wow. Uh, move to approve service and consultant contract approvals. a replacement Chromebook purchase. >> Second. >> All those in favor? >> I >> Thank you, Jacob. >> You got the next item, too. Service and contract approvals for Johnson Controls HVAC system. >> So, this project is related to our HVAC system and the basically the network and server that control the whole system. Over the years, it's kind of a lot of components of it have fallen out. you know, it's the end of life and we need to uh upgrade everything. The servers are split into two different servers because of the version of the software they're running. So, we'd like to consolidate all of the the
037Johnson control devices into one server and upgrade all of the end of life network. Um, I believe they call them engines, which is basically the part that plugs into the network and and talks to the HVAC units. So it will uh update our entire system which is also a cyber security risk to not have them you know receiving critical updates and some of them haven't been for 10 years. So >> um I think this is a great project and I'm excited to get everything up to date. It'll also help making the management of our HVAC system a lot easier only having to go to one place to to update or you know make ads moves and changes to room temperatures and stuff like that. >> Yep. Well, there's also a lot of cost savings in
038making sure that that's running efficiently, and I know that firsthand. So, um, but do you know how long this is going to hold us over until it needs to be upgraded again? Roughly, did they give you like a >> So, I did find out, um, that version 15 is coming out, but I don't recommend ever going to a new version. So, I think moving from like version 9 to 14 is a pretty good jump for us and should keep us, you know, good for, you know, at least four or five years, I would imagine. All right. Thank you. And >> just real quick, where are they? Are they located here in the district office or is it or is it different locations? >> Servers are on uh it's it's a virtual server. It's really one
039big computer that has all of our virtual servers in it. Got it. >> So, um it kind of, you know, it's one place we have to go to for all the management of our servers. And we like to keep everything in there because it's robust and redundant and >> okay. >> So, it's not a physical ser. We get that all the time. the, you know, contractors come out and they're like, "Where's the server?" We're like, >> "Okay, >> it's in the cloud. It's not a physical box sitting somewhere." >> Okay. >> But this just takes all of that and consolidates it and puts it on into one area like you're talking about, right? >> Yeah. So, what happened is over the years because we had some of the network engines that were out, you know,
040really out of date, they could only run a certain version of the software >> and then as we do new projects, they could run on newer versions. So, we actually had two separate servers. some for the old stuff, you know, one for the old stuff and then one for the newer stuff. This will also help uh hu huge with the the new Jefferson building because we'll be able to, you know, deploy the latest network engines uh that are available with the new software. >> All right. Thank you. Any other questions? >> No. >> Move to approve the service and contract the service and contract uh for Johnson Controls HVAC system upgrade. >> Second. >> All those in favor? I >> I >> thank you. >> Thanks, Jacob. >> Thank you. >> All right. Unless there's
041any uh consideration of future agenda items, I'd like to entertain a motion to adjourn. >> So moved. >> Second. >> All those in favor? >> I [Music]