001Good evening. The time is now 6:36 and we will now bring into open session. Please stand for the pledge of allegiance. So I will now entertain a motion to um I will now entertain a motion for inner district uh transfers 1 through 29. >> I move we approve interd district transfers 1 through 29. >> All in favor? I >> I During close session, the board of trustees met and um approve took action to approve entering into contract with the McLastley consultants to conduct a phase one and title 5 hazard study for $6,000. This action was approved by a vote of four to zero. Uh one board member was absent. That is all we have to report out of close session. We will now go ahead and we will move on to presentation introduction of new
002staff. >> Okay. So, one of our favorite meetings of the year. I guess they all are because we love our student presentations, too. But we have a room filled with our new hires, many of our new hires tonight that we're excited to introduce. So, site principles, if you can come on up and get ready to introduce your new hires, that would be fantastic. And then we also some of the directors I'm not sure we'll see if they're introduced at the site or if you'll be introducing them. Okay. So looks like we're starting with Delray. Here we go. All right. We have a great new crop of teachers. We grew by two teachers this year by adding a transitional kindergarten class and an SDC class. So, let me introduce them. We have Blanca Ramirez. Please stand
003up. Our new TK teacher. We have Emily Herrera and Amy Soliss in kindergarten. We have Jayen Abadinas joining us in our SDC class and we brought on Alyssa Richardson teaching fifth grade. We're very happy with the progress we've made. It's been uh a transitional right three weeks, first three weeks of school, but it's going well. Thank you very much. [Applause] Okay, good evening. So, we are excited to introduce our new superstar staff for this year and representing in the back row over here. We have successfully completed our first year with our DLI program at our site and we are now adding two first grade classes to our program. So, we're pleased to welcome our first Earth first grade DLI team, Esther Marino and Pearla Alonso. We are also welcoming Karen Quas to our second grade
004team and Alex Madano to our fourth grade team, but she had a prior engagement tonight and couldn't join us. And with those two both embarking on their first year as educators and last but not least to Mr. Terren Pado who joined us last spring and he will continue to work in our amazing SDC program teaching in combined class of first and second grade. So welcome to our superstars. [Applause] Good evening. Shalom Peaks Middle School offered uh a couple of positions to fill this year and we have some of the staff with us tonight. So, first we have Emma Rubusiius who is an SDC teacher and we have Cynthia Pangantihon who is also an SDC teacher. Joining us tonight is Michael Boyce, who we stole from Southern California, seventh grade history. And my mama heart, teacher
005heart, is super happy to welcome a former student to our sixth grade math and science, Miguel Zena. [Applause] Not able to join us tonight is also Andrea Espino, former student as well. She is our sixth grade counselor this year. We also have Bernardet Cave who is our seventh and eighth grade history teacher. And then joining us as a teacher this year but did some subbing for us is Mercedes Parra who is our eighth grade English teacher as well as someone coming I think within the next couple of weeks. Mr. Daniels next couple weeks, right? We have one more SDC teacher. Um, Ava de los Santos will be here. Miss Hamley is covering for her until she arrives. Thank you. >> Okay. And Mrs. Panteon, do you have a new member of your team? >> I
006do. I would like to introduce Audrey Carr, director of curriculum. Just kidding. Behind me over here, we have our new EL Tossa, Amy Bowen. We are super excited to add her to the team. She'll be working um at the middle school and working very closely with Miss Reed and the admin team there. So, thank you. >> Before I go on to management, do we have any classified members that joined us this evening? We have we also have many new classified members of our team, but I'm not sure that we have any here this evening. Okay. We introduced them uh at our orientation day. And then as you approved and met last spring, our two new directors here at the district office, we have Mrs. Audrey Carr, director of curriculum instruction, and Miss Ponte Leeon, Kristen
007Pontleon, director of multilingual education and special programs. Okay, looking around making sure we didn't forget anybody. All right, that will be it. Welcome everyone to our family and we wish everyone a a successful year and look forward to working side by side every one of you. We want to go ahead and move on to public comment. This is an opportunity for members of the audience to speak on something that is not on tonight's agenda. Um we do have a public comment submitted. It's just a reminder for the audience that during public comment we as a board don't respond back. it is uh how things are run. It's not because we don't want to respond back, but we just can't. Um so with that said, I'll go ahead and call Charlie Delgado Santa Lucia. Um we
008have a incident that happened uh last Friday. I think it was uh first grade uh special uh student uh left the school and came all the way to Little Caesars and we just wanted know see if there's any way that the safety could be a little bit better and uh we have a kid there his name is Santgo Delgado and uh well he's concerned that's it. Thank you. >> Is there any other members in the audience wishing to make a comment on today that's not on the agenda? Having no further public comment, we'll go ahead and close public comment and move on to the superintendent report. Okay. So, good evening and welcome to the new school year. We've had a lot that has happened in just the last few weeks and certainly since we all
009saw each other in June. Uh we kicked things off at the end of July with um getting ready for year two of our dual language immersion program and ATDLE. Kevin Chavez was here and led our staff in the morning, our teaching and our par educating staff, educator staff and our administrative staff on um all things DI and getting ready for the new year, including working with the staff to develop a tool that we will use when we visit their classroom throughout the year and provide feedback. So, it was really great to be able to engage in that activity with both our teachers and our parent educators. Um, so that they had a voice in that process and we look forward to continuing that work when they return when Kevin returns in September. But obviously we
010visit classrooms and and have a lot going on between his visits as well. We had our orientation with all of staff in August and kicked things off with a message from Consuelo Kickbush. provided a keynote for our staff reminding all of us of the impact that we have on our students and families and the role that we play and under the whole theme of being a superhero that anyone in education is a superhero. There is you ask any student of someone that had an impact on their life and it you never know who it's going to be, what position they held or what year in school but you're guaranteed that everyone in the system is a superhero to someone. So she she reinforced that with some some stories and some messages. Back to school nights,
011our elementaryaries the night before school started. Middle school just last week, great attendance at all of our events. First days of school, everyone's been talking about what a smooth start overall. It really has been. We always have hiccups here and there, but overall it's been a very smooth start to the year. when if you go if you're able to visit the campuses, it doesn't feel like we're only finishing up the third week of school and not full uh three full complete weeks either. The kids are right back into the routine. Staff is back right back into routine. So, it's been a wonderful start to the year. We have construction still going on at KAM. If you've driven by, you've seen the new buildings and a couple days before school started, the KAM staff, anyone that
012wanted to was invited to take a tour of their new buildings. And so I know that administration in this site are excited for that. We're still on track for that movein uh after winter break. Um we all understand that with construction things can happen, but at the moment we're still on track for that. We have more trainings coming up. It's just it's that time of year. So you may hear about that uh staff is certain staff are involved in different trainings depending on what it is. But we have uh training for staff that have changed grade levels on becoming more familiar with some of their materials. We have our work with MCOE that you hear is referred to as a PLN that starts next Tuesday. And then Tuesday, September 2nd, we have our first full
013day staff professional development where it's not a school day for students. And on that day, we will have staff will have uh roughly two-hour sessions throughout the day that they will attend on uh in their grade levels or grade level spans specific to them. You may have also heard this year we have been transitioning to the online uh portal for parents with powers school. This definitely doesn't come without hiccups, but lots of kudos to uh our liaison, our office staff, Arland the registar, Dr. Ruby, and numerous others, I'm sure I'm forgetting, that are helping parents learn how to log into P school, how to get their accounts set up so that they can access that information. It's something we've done at the middle school for quite a while, but we haven't uh throughout the district,
014as well as the fact that we moved to online registration this year. So, this year, we're talking about getting every parent enrolled and up and moving, but if you think about future years, it'll only be our new students that are coming to us. So, it's a very large task this year. Um, but then going down the road certainly won't be as high in number. And we've also been having, of course, budget meetings. We're hearing all the everyone's hearing the headline uh hearing the news stories, seeing the headlines about potential budget cuts and tight needing to tighten things up. Uh so obviously Joanie and I have been in different meetings and webinars and looking at things. So Joanie, I'm going to let you share a little bit about that. >> All right. So we're going to
015touch on budget a little bit. Um but also um outside of budget, I've been evaluating our departments um in the district office and our classified staff just to ensure that our staffing levels are appropriate. So before we get into what we need to do with the budget to make sure we're fiscally solvent for future years, we first need to make sure that our staffing levels are appropriate to support the the district's needs. So, um, I've been working, well, we're in the process of evaluating our multi-year projections and coming up with strategies to identify some reductions that we could make in the budget. We've just taken into consideration some of the themes that we're hearing with federal funds and potential reductions in state money as well. And um taking all of that into consideration um although
016it it seems counterintuitive what I'm going to say to you, bear with me for a minute. After having completed our analyzation of the MOTF department, um I'm going to increase that. I'm going to recommend that we actually increase staffing for that department by three positions. And essentially what that's going to do is it's going to help us to support the demands of our fis our facilities needs um as our facilities actually grow and u it's going to help us to reduce our overtime costs and it's also going to help us to um reduce the needs of having to hire outside um contractors and support services to support that department. So, I'm I'm cognizant that we need to budget conservatively, but I'm I'm also I take it very respons I take I have this responsibility that
017I take very seriously to make sure that we're providing the the best services for all of our students, right? In order to do that, we need to make sure that all of our departments are staffed appropriately. So by doing um making these changes and bringing on three new positions within that department um um that it's going to help us to balance our long-term cost savings essentially. So I'm bringing all of that up to you and sharing that with you now so that you can be aware that in September at our September meeting we're going to be bringing forward um the approval to expand that department by three positions. in our personnel reports that um Wendy provides to you. Um it would be custodial and groundskeeper and we haven't exactly looked at the we're still analyzing
018a bit like our current staff. Can we have them focus in some areas a little bit more and now hire the support the additional support in the other areas that we're alleviating? or do we just leave everybody with their task loads exactly like they are and then do we fill in with two custodians and hire one groundskeeper? So, there's still a little bit more that we need to look at to decide exactly what the custodian and groundskeeper uh positions are going to look like, but we are going to be bringing them forward to you in the September meeting. So obviously in September that will also be an agenda item >> um for more discussion. So just putting it on your radar. The other piece if you think about the fact that we're adding six new
019classrooms on a campus then obviously we need to be analyzing the custodial staff to see if we have the current staff to meet the increasing need of um classrooms. >> Yeah. So again, that those pieces will be brought back as a an agenda item next month for you. Not sure yet. I think it depends on what the entire study. It'd be great if it was ready for vote. Although, even if it's brought back to you for a vote that night, remember, you ultimately are determining whether or not you're ready to vote on something or not that night. And that's already bringing into play where we're going to be at budget-wise and how it's going to work. The other piece is that you have in front of you, and I will come back to it when
020you reach board communications, but you do have a communication that was sent to us from our neighboring high school district requesting that we have a joint meeting. so that we can discuss the potential of unification. So I assume when you get to your board communications that you'll you'll come back to that piece. And hand inhand with that uh as you'll remember in June you asked that we request a feasibility study focused on our district. The feasibility studies that were conducted were really primarily focused on the high school and Greenfield Union School District should they uni should Greenfield Union become Greenfield unified. And so I did make that request to Dr. Gus at the county office. So Christy White, the independent auditor and uh the attorney that's been involved in that process for them, she contracted
021with them to come conduct the feasibility study as we requested focused on us. So, when we're looking at advanced planning, I'm going to ask you about some dates here later in the meeting um about dates for conversations with Christie and as well as she can have the report ready by our September board meeting. So we can spend our at our September board meeting, we can discuss her report and have a presentation from both her and Margarite for our district so that you can have the conversation because you haven't really been able to have much of a conversation yet because we haven't had the information. So I know that we'll come back to this later in the meeting. Our unity conference is three weeks from tomorrow. So, there are three of you and myself that will
022be attending the unity conference with the California Latino School Boards Association. So, we'll be reaching out as well to schedule some car pooling in preparation for that here in California. And then finally, as always, the pitch. If you know of anyone that's interested in being on the citizen bond oversight committee, please direct them to our website so that they can apply for that. And that is all I have for today. You have Oh, you have your activities. Lots of activities starting to roll in for the year. That is all >> any questions or comments from the audience or the board. >> Having none, we'll go ahead and move on to reports from administrators. Board members, is there any questions or comments? >> I have a couple of questions. My first one's for MOTF. John um
023on your report it's um like it's been go ongoing that you guys are still working for a process for a vehicle use. Do we have a timeline more or less when that might be because I know that we had talked about or I had stated something scene if there was any leeway to use them for somewhat of a transportation for our sports department um for probably not all students but at least for some. So, do we have any timeline on when we'll know what the vehicle usage is allowed and what isn't allowed? Okay. So then right now it's just a waiting game until we hear back. Any clarification? Thank you. And then the other one is for Mr. Daniel. So hearing all the new staff and all that. So we're fully staffed within our spread
024department are >> and then that should drop down cases and all that from our current staffing to get them where we need. And then I also saw on our uh events that there's a par educator training. Does that include the special ed or is it just their general for September 3rd? >> Okay. So, and those would help. I mean, it's for every it's for everybody. It's specific for SPE. Do we know first bad severe needs and classroom RSP ones. Okay, so those those should be good since I know that they do a lot of pushing services right now. So trying to get them up to where they need to be. And then Dr. Ruby's not here, I believe, right? Oh, yes, she is. So for do we know if our project uh program is full
025or do we have a waiting list? Okay. Yeah, cuz I know that since I believe last spring we were talking when we had our LCAP that we were going to be working on the waiting list and not having a waiting list because I mean a lot of parents are and since I guess we have the yellow funds to be able to support that and is there any way and well might be for you guys um to get some type of presentation from them like how you know how we have our student presentations or some type of presentation from a pro youth perhaps not from all their staff just since um some of them are hourly But perhaps like the area manager who's more like just an overview of what the their program, what they consist
026of, what their numbers are and what their waiting list looks like. Thank you. Any other questions or comments from the board? >> Terry? No, I do not have any question. I know. I know. It'll only be for tonight. I'm trying to cut him off a break. It's the first meeting. >> That's fair. Is there any administrators or anyone not in the audience that'd like to share anything since these reports were submitted? No. All right. Moving on. We'll now go ahead and move on to the consent agenda. Is there anything that anyone would like to have discussed separately? >> If not, I'll entertain a motion for the consent agenda. >> I move we approve tonight's consent agenda as presented. >> All in favor? >> I [Music] Moving on to our information item. Our first uh item
027is CSBA board policy updates first reading. So you have attached there the first reading which means next month it's brought back for your second reading and vote of numerous uh policies as is typical at this time of year and again numerous that are based on recent um legislation. So and there's some that as you read through these you'll see that they're kind of all tied together. There are several related to Title 9. So regulations have changed once again uh in regards to title 9. So that kind of trickles through several different spots within our board policies. Uh so they're there for you to read through uh ask any questions you might have. You will see that we are beginning to get things from CSBA in the area of artificial intelligence. Um but it's it's not
028very indepth yet. It's kind of some some entry level pieces, but it's a good start. good things for us to have in place as as we as a district continue to look at that and as a state as they uh they will continue to send us new um updates and proposed language. If you have any questions, we're happy to address them. Any questions or comments? No. Okay, moving on to our second information item, summer ELOP presentations. >> So, we're very pleased tonight that yes, our new Oh, and I didn't introduce you Patty earlier. Dr. Ruby, we forgot Patty. Patty's been with us a while. So, um, >> correct. So, at the end of last year, Patty was promoted to the expanded learning opportunities program supervisor position and she kicked that off by coming to Cinda
029and saying, "Can I do a presentation on the things they did this summer for ELOP?" We said, "Yes, of course." So, Patty and Dr. Ruby are here to share. >> I'm just here for moral support. >> Yes. Okay. Good afternoon. My name is Patty Vasquez. I am the expanded learning opportunity program supervisor, also known as ELOP. I'm excited to share with you the program we were able to provide for the children in our community this summer. This year, we successfully ran four different programs simultaneously, giving students a safe and fun opportunity throughout the summer. I'd like to also extend a special thank you to our food service team who made it possible for every child in this programs to enjoy both breakfast and lunch every day. the MOTF department for always ensuring that the cafeterias
030and classrooms were clean and ready for students and our nurses for carefully reviewing student files and making sure that all necessary medication is in the right program for the child's needs. Sean's going to make me look good today. Okay. Our summer camp took place in San Lucia Elementary and Shalom Peaks Middle School from June 10th through to June 30th, running daily from 8:30 to 11:30 a.m. At St. Lucia, we had 16 different classes and Shalom Peaks, we had 11 different classes. Each class included an academic intervention in math or reading paired with enrichment activities. Here is a short reel showcasing some of the exciting classroom experience our students [Music] Heat. [Music] Heat. [Music] While running our camp, Our summer camp was run. We were also running pro youth and the migrant education program at the
031same time. We would we would be able you would either be able to start at 8:00 a.m. or transition at 12:00 p.m. after summer camp. Both programs were offered at St. Lucia and Shalom Peaks. Here is a few pictures of what they did at Pro Youth. And then um here is a little more that they did um activities they did at the migrant program. This summer we had launched a brand new partnership with First T. The program ran from June 9th through August 1st from 7:45 a.m. to 5:15 p.m. The focus of First T was helping students enjoy their summer through fun activity learning experience. Each day began at the Selenas Valley Fairgrounds with breakfast after which students split into three groups and rotated to different community sites. This included the King City Recreational Department,
032CPM strength and performance with Mr. Roachchip while summer camp was running um the local golf course or they stayed at their fairgrounds for sports and games. The program was possible thanks to several strong partnerships with the local businesses and organizations. Here is a short film to showcase all the activities the students have. [Music] [Applause] [Music] So over all this [Laughter] replay >> over all This summer was filled with meaningful learning, enrichment, and fun for our students. I'm proud of the teamwork across our school staff, our community partners that made this program such a success. Thank you for our support in making it possible for us to provide this opportunity for our children and giving them a safe place this summer. [Applause] I do have a question for you. >> Okay. I did say I wouldn't
033ask but no. Okay. Well, um this is great. Obviously, we want our kids to be active throughout the summer as well. Um my question is though, have we are we still continue to look into the music side of the house and in regards to instruments, guitar, anything like that? Have we searched and seen if there was anybody willing to provide that type of service and where are we with that? >> We are in the process of actually starting our ELOP programs um right now for our after school. We do have a few teachers who have applied to do some sort of um guitar lessons or beginner um guitar things that I've seen. Um I don't know if we've had any other >> um last year we did have our music teachers um as a part
034we had um Mr. Contreres who was doing um mariachi and I've heard that he's wanting to do it again this year but I have not seen his application come through yet. Um and then we do have Mr. Lopez at Chlo Peaks who wants to continue and um he has more students interested in his guitar um class after school. So that's currently where we're at. Um if teachers want to teach music, we are more than happy to purchase the instruments and and have that be something that they can do. Um we haven't had a lot of interest just those two teachers. >> Has it been put out though to parents? And because I know, no offense to our local organizations, but I know there's some organizations that do charge like let's say for an hour of
035guitar lessons and etc. Um, are we putting it out there for parents though? It's like, hey, if your child is interested, we would provide the instrument for them so that way they won't have to worry about there will be a fee or a cost associated with it. So this year because of um Patty and and Vleta having having dedicated ELOP people um we are able to put it out to parents so that they can actually enroll their children and sign up for the classes so we will have you know what the classes are being offered and they can sign them up. Um it's a good idea for us actually, you're right, um next to the guitar classes to make sure that we do state that the um instruments are provided um so that nobody misses
036out thinking that they have to bring their own. We can we can definitely make sure that that's noted. And then I also have a question for you guys. So um I've been hearing a lot about the adventure clubs from last school year, so I know those will be coming back. Um, one of my questions is, do those students rotate to a different club? Because I know some of them have been to Disneyland and it's always, it seems, I mean, rumor was that it was always the same students going over and over. So, is there some type of rotation for students or is it how are they dispersed into different um, clubs? >> Well, with the open enrollment this year, we're having it a little bit different. it's being offered to all students um as it
037was and we will have the applications to go out and we will I guess be selecting students to be able to go into those clubs. Um I know that they will be a lot of changes um to the adventure clubs as it is. Um I know that we are changing the structures. >> Yes. So we uh we have notified all staff that field trips will be changing. Um I am requesting an educational kind of plan for every field trip that is uh that's that anyone will be going on. Um to state how it ties into the educational value of the club. Um ELOP clearly states that field trips are not to be for entertainment purposes. So, there needs to be that component. Um, you mentioned Disneyland. The reason that Disneyland was an option last year
038was because there are classes that you take um and there's learning you can do building up to those classes. Um, but uh Disney is a bit far um and so we do have this year um a 15-hour max. So, field trips have to be minimum of nine hours, maximum of 15. Um, and as far as the kids that get put in the club, the clubs, like I said, we're doing now where parents enroll their students. So, it's not going to be just teachers handing out the enrollment sheets. It's going to be put on parents square. There will be um paper copies in the office so that parents can sign up that way with a QR code or they can just on the form and then it gets sent to us um and we get them
039signed up so it is a little more equitable to everyone so we can ensure that all of our students have access to all of the clubs within their club >> well the adventure club that we've seen come through with the applications they are doing from when we open it up coming up soon to um Christmas break and then when we come back from Christmas break till um the end of May because June gets really chaotic and so we're just kind of trying to get them to focus on finishing the year and so it's just we're doing two quarters first half and then when we come back the second half and so there'll be new students >> on the second half. >> Yeah. >> Okay. >> For some some are using the same they're having the
040same students for the whole um year um just based on the club. So not all clubs are going to be cutting the students >> and but so now that you said that someone will have them for the full full school year. So, but would those actually be taking multiple trips to the same spot or would it vary from >> more than anything it was just, you know, giving everybody the opportunity to because I mean we have a lot of our low-inccome students who can't >> travel to a theme park and so if we can give them that opportunity here as a district, >> I mean that's I just want you know it to be equitable for everybody across >> and so that's why we're now parents can sign their kids up versus just somebody handing
041out to whoever walks up to my door. >> Okay. >> We'll push it out on parent square. We'll send flyers home with parent with kids so that everyone is aware of what's happening and they can sign. >> Thank you. >> Sorry, last question. Well, maybe um I'm not sure who can answer in regards to this. Um I know that some of our teachers are ones that volunteer their time and that could they could be part of the ELOP um to provide these type of classes. Um and of course our teachers are go through the process of live scanning and all that as part of their um requirements. If we do have a parent or someone outside who would like to be a part of ELOP um to volunteer, is that a requirement that we have
042for them as well? >> No, it is only staff. that is able to do it. And it's the same thing like when they're going to field trips, it is only staff, no parents. Um, and that would be a whole safety concern >> because we had talked about if parents had >> Yeah. Okay. So, right now we're just strictly to our staff that >> Yes. And that can be across the board. Any of our staff? >> Yes. They can both apply. This year we actually have five classified who are wanting >> running >> we're actually running their own program this year compared to last year where we didn't have any. >> One more. >> Okay. Wait wait wait wait from her. >> Not from me but if no one else because we also have a parent.
043>> Okay. Go ahead. I wasn't able to I tried to push him to do another one and he wasn't >> so there's a 20 to1 ratio that we have If we have more than one teacher, more than one adult, we can add more than 20 kids, but if we don't, then it's 20. And so we are working to push those capacities this year and make sure that we are getting to that 20. And then if we're able to um if you're another staff member then We wouldn't know unless they weren't able to get electronic track. I wanted to jump in and clarify because I know that not everyone in the room is familiar with the uh ins and outs of the ELOP, but because we spoke earlier this evening about budget, I just wanted to
044clarify that in the state of California, the state legislature determined that these would that ELOP programs would be available for students. So it is a completely separate funded program. This is not something that is um when we're looking at our budget that is not a program that is impacted because it has its own funding source from the state providing us the ability to do these things for students both in the staffing of it as well as what we're able to do and then also with lots of guidelines that Dr. Ruby's referring to such as the limitations on the number of students or requirement of number of adults. So, it's it's something that's providing us the opportunity to do fantastic things for students, but it is completely separate. >> I want to know who authorized that
045whole 49er cuz I I was I was a fan of this up until that slide. So, >> I forgot to tell you that. >> Oh, your reaction was to the students. >> That was a very short student. I should have known better. >> I did not uh I didn't catch that until it was on the screen. >> So, I'm going to pretend that I didn't see that even though I did. >> I've only been here for a short time. >> And that's why I'm going to just pretend it just went under the radar. >> It's my first my first board meeting and my first presentation. and she volunteered for it >> and and you set her up for it right now with just it was an accident. >> No, no, but um I I just
046want to welcome you to the role and say that I look forward to watching you grow within the role itself and also the program. So um I look forward to hearing more of of what you are doing with the the program and and our students. >> Thank you. [Applause] Okay, we will now go ahead and move. Oh, >> no. Go ahead. >> She's following my directions, so please be at the podium and ready. >> All right, we'll now go on to action items. Our first action item is notice of public hearing. Uh time is 7:23. uh Williams sufficiency of instruction materials. So Mrs. Carr is here for her first official item, which of course is the William Zach that you're familiar with, but we will open our public hearing. Um so this is my first
047time doing this, so please bear with me. And um good evening to all of you. Um at this time we are compliant um in as far as our instructional materials go because we do have digital access. So there are some things that have not come in yet workbook wise but the students all have access digitally um to suffice until then. So digital I have been in communication with Monterey County and the digital access is sufficient for being um in compliance. Okay, it's now 7:24. The hearing is now closed and we will move on to the voting portion of this action item B. I move we approve action item B, approval of resolution 2025 uh 2601, sufficient of instructional materials. >> I second. >> All in favor? >> I thank you. Thank you. >> I'll go
048ahead and move on to action item C, approval of 45day revised budget. So, um, the state requires us to if when the governor signs the budget act in June, if there's anything substantial that has changed since the May revise when we bring you the original budget that we present to you a revision within 45 days of when that was um, signed by the governor. So, we weren't really required to bring anything to you this year, but we did have some changes. So, we wanted to point that out to you. Essentially, our changes are that we were um there are a couple of revenue that are included in with the trailer bills and the the state budget act that was not finalized at May revised and um Betty increased our revenue by the amounts of those
049two things. One is um a learning recovery emergency block grant that we are getting back that they took away from us um for not spending all in 21-22. And the other one is this new block grant that is student and professional development discretionary block grant. They named it student and professional development because they thought that would be a good idea for you guys to use it for. But it's discretionary so you can really use it for whatever you want. and we have already found ways to use it. So, um, essentially with those two changes on the second page of that, you do see the sidebyside comparison of what that looks like of the adopted budget to this 45day revision. And with that increased um restricted column that you see on the blue right hand side
050um it brings our total projected ending fund balance from previously projected 22.8 million to 23.8 million. So increases up that 1 million there. And essentially um what we are looking for, we're recommending that the board approve this 45day revision. >> Any questions or comments from the board or audience? >> Having none, I'll go ahead and entertain a motion. >> I move we approve action item C, approval of 45day revised budget. >> All in favor? I >> I Okay, we'll go ahead and move on to action item D, approval of resolution uh O2, authorization to request an exemption from the 180 calendar day separation from service requirements for Patricia Jud for the position of mentor support provider for intern pre-inter induction support from cers. Any questions or comments from the board or audience? Bring it back
051to the board for a motion. >> Action item D. Uh, approve resolution 202526-02. I moving on to action item E approval of award of bid for the REF RFP copier MFP printer software whatever that is. So, a couple of months ago, I don't know if you remember, Sean came up and gave a wonderful presentation about um having an analysis done of our copier and photocopy machines and stuff like that. And that what we were looking for at that time was to be able to go out to bid or have a call for bids to see um if it would be uh cost effective for us to change vendors for our copy machines or what kind of services are there out there for us. Well, that has completed and we did have a call for bids
052and um Sean, Betty, and I have had a couple of meetings with Optimizing was who um the company that we went with to help us go through this bidding process. Um they guided us through that a bit. And so essentially the decision that we all kind of came to together agreement um was to stay with dataf flow who is our current vendor and fortunately they're able to expand our services. We're looking at doing ondemand printing um which essentially is you can be at your computer and you can say I want to print and it doesn't actually print it holds it in a queue anywhere in the district. So, if I need to go to KM, I could walk up to a photocopy machine, punch my code in, say, I want to print this thing that
053I wanted to print, it'll print right there on demand. You can save that in your queue and go to another school site and print from there as well, or you can clear your queue and um not have that in there anymore. So, that's something that we currently can't do. So, I don't know how long ago, but there was a decision made to buy some printers that for confidentiality reasons. So, we've got various printers throughout the district that are in locations that because I have something that I need to print that's sensitive, I'll print it to this printer and not to the photocopy machine, which is um less expensive to run print jobs on a photocopy machine and to maintain as well. So with the the decreased cost of a contract which we're getting from dataf
054flow and the additional services the total amount for the entire contract would be $105,000 if we go with this with dataf flow and and that equals $37,000 savings every single year of the contract. And so our recommendation is that the board award bid of this RFP to data flow. Any questions or comments from the members of the uh audience or board? >> Having none, I'll bring it back to the board for a motion. I move we approve action item E, approval of award of bid for the RFP copier MFD printer software. >> All in favor? >> I action item F, approval of addendum number three to the superintendent's employment agreement. >> So she said this is addendum number three. you've had a similar item presented to you that you've approved um each year. The difference
055on this one is in this particular addendum for this year, it is only an extension of my contract by one year. There is no additional salary increase included in this one as there had been in previous years. So, I'm requesting approval of amending the contract as presented, which would make it a contract from now through I should know this off top of my head, June 30th, 2029. There any questions or comments from the audience on board? >> Okay, having none, I'll bring it back to the board for a motion. All in favor? >> I now for the fun discussion. More member communications. Do you want to lead this discussion? >> Whatever you want to start with. >> Know if you want to start with that or end with that among you guys want to start
056with this or you guys want >> end with that. So, just on the communication on my part, um, I had the opportunity to visit CPMS, their back to school night. It was nice being out there. Um, there was a lot of parents. You saw a lot of happy faces. I stopped in different classrooms. I don't know everybody's name. There's a lot of new staff, but it seemed very well organized. The PA system went up, but I mean, Mrs. Mrs. Reed was talking in Spanish through the PA system, but it was a nice it was a nice event. Um, I also had the opportunity to stop by today's cafesito. Um, she did also and it was a very well attended. So, good to see what's going on on our campuses. >> Okay. Um, for my part,
057just I just wanted to reiterate and just reminder for everyone. Um, I had mentioned this before, but I just want to do a refresher since we're starting a new school year. Um, whenever, um, we do have public comments, of course, we cannot answer at the time that it's being discussed, but if it affects your school site, I did a request that with the next school board meeting that it would be in your reports. I'm not sure if y'all remember that, but I'm reading again. So, if it affects your school site, please make sure that however you addressed the concern in your school site is brought forth in your report. We would like to know, at least I would like to know what was the followup in regards to that incident or concern for that parent
058or the one who spoke. That was number one. Uh number two, the Raptor system. Um if somebody can also refresh my memory on that. um when somebody goes in the first time I mean you have to present your ID etc so you can get your your um sticker your visitor pass does that system let's say I would get arrested tomorrow if I were to go back to the school or some some if I had that history like sex registry whatever maybe does it track that pretty quickly or do we know the turnaround time Right. >> Tomorrow morning system by itself every day. That's why it takes so long after that process. >> So when the person checks in, that's already a given that the system will do as it want to check in. It's not
059something that the clerk has to like, you know, click to >> no >> do that. It'll automatically do it >> as long as there's Yes, it does continuously check, >> but they should be IDing every time. Okay. How does it work? Again, refresh memory. How does it work for those that do not have a state or federal ID? I know that was a caveat we had last time. Like I just can't remember what it was. That's Okay, thank you. No more questions for me. Stop. >> I mean, no, I'm good. It's the first meeting. All right. Any other communications before we move on to another subject? No. No. No. >> No. Okay. So, apparently we've been invited to uh do a a joint meeting with our high school and it's in regards to the unification
060discussion. Um so, Let's communicate. Any communication from you guys? You guys have read the letter. Okay. So, they're asking for us to meet with them and to have a joint meeting. Um, ideally sometime I believe they said se October, November. >> September, October before the November. >> Okay. >> Meeting that they have. So, I would probably lean towards the October since in September we're having our um findings report. Um, I will say that I've been very cordial with my communication about the matters and I don't find myself to be that cordial at that meeting considering my humble opinion of I'm still waiting for the discussion of how this is going to be for students because all I've heard about from either of the meetings that have already occurred have been adult leads. So, I'm looking
061forward to some real discussion about um how this is going to impact students. Um so, I just want to give my fellow board members a heads up that I will be addressing all concerns at all levels with the other boards and districts. Um, so looking at the dates and I'm just going to kind of have to tie these dates into this communication. Um, we clearly have to pick dates that you're going to provide to us for the September meeting for the findings or are we doing that? >> Um, correct. They we are assuming that in September it would be an information item on our regular September agenda versus an additional meeting. And then this joint board meeting would be in um would then obviously be October because we need to have the time to have
062our own presentation and our own discussions around that first before the joint meeting. For the joint meeting, I do have a proposed date because obviously we want those that have all the background in this, meaning the the independent auditor, the attorney, and of course our county office. And so we have coordinated dates to a date to propose to see if it works for all of you. We don't have other he we looked at our se what's typically in September. We do not have other hefty items on the agenda that night. And so we do think that we could have that discussion that night, but it it's it's going to depend on how many questions we have. I think we're also um assuming that the other districts involved won't participate in that meeting. So considering who
063in attendance will be there and will participate with questions and comments, um we might be looking at a lengthy September meeting. And I'm just going to throw that out there because we were cordial. We went, we listened. Um, and I'm not saying that they won't be cordial by asking questions or participating, but I am saying that considering that we're looking at possible, you know, community members and parents plus staff and then plus, you know, the other district guest. So, I just would say one, let's assure that we inform our parents and our community um, and staff of this meeting and give them the opportunity to participate and attend. I feel like we owe it to them to be as transparent as we can be. Um, so I would encourage participation throughout King City. Um, and
064then with that, I would also say we should probably consider what that meeting might look like because if that's not going to be a lengthy meeting, I know that we're going into a joint meeting. So just things to consider my my opinion. But what do you guys think? >> So do you think the best bet would be for us to do a study session and do a separate meeting in September just for that? Because you are right the once we put our parents obviously the invitation out there. We don't know how lengthy the questions will be and comments back and forth. So >> my concern will be the availability of the auditor and the attorney because they're assuming our September board meeting is obviously things have to be planned quite a ways in advance for
065dates being held. So if we walk away tonight with a different date for our presentation, I do not know tonight if they're available. I do know they're available at our September meeting. Is there anything that we can move from our September meeting to a later date? Mhm. Correct. I don't get here until 6:30 almost and I really want to be part of this from the start. So we it wasn't discussed at all though for like a secondary option for September. It wasn't discuss it at all with a group. >> I had no idea where to go with dates for September, >> right? But or just asking them if you know if we already have our board meetings scheduled, but would if there would be another date, what would work for you? So, it's just that
066conversation wasn't had. >> It almost feels like we're being pushed into things, doesn't it? Um, and it's just interesting that we're entertaining all of this discussion, even though we've just discussed finances and what the future health of the funding and state and federal and all that good stuff looks like. But, um, what are we thinking? It's going to be a long meeting. Uh, Starbucks coffee, some snacks. I mean, I'm pretty sure we're going to have a lot of questions and comments addressed at that time. >> Just a quick question. Um, I know that what we were looking at is that for our September meeting, um, adding positions for MOTF. Um, but are we looking at something else that might affect the budget that might cause that our meeting to go a little bit more lengthier
067than usual? We'll be um bringing to you our unodudited actuals, which is essentially the closing of the books for our prior fiscal year. Um at this time, I don't anticipate any uh other changes outside of what I um that I shared with you tonight for our 45day revise. There's been nothing other there's been nothing kind of grumblings that we can expect further reductions at this point in time. So I mean pretty we're right now things look pretty stable and there's never a promise for the future. Um but we don't have anything out of the ordinary or big surprises coming to you in September. I mean, we can even do things like I mean, I know they're simple and quick items, but we can move the second reading of board policies that can be rolled to
068October. Um, I'm just taking a peek at last year's September agenda to see what's traditionally always on um the GAN limit. Um, Right. Yeah. >> Yeah. I was going to ask Jennifer, do you want to check in with uh the auditors? >> Well, I have a meeting at the county office tomorrow already. It's our regular monthly meeting. So, I can propose other dates. I just again I don't know what the availability is. I can ask, but it's multiple calendars. So, we could very well. And if that date, if we propose other dates, then I'm not coming back to you until September 17th with Okay, how about this date? We don't have a meeting between now and September 17th. Yeah. Yes, we could set a meeting. I mean, if you depends how you direct me this
069evening, but I do not see a lot of other items on the agenda that night. It shouldn't be this hard. So, we want to be part of this discussion, but we don't want to be told about when we're how we're going to participate. So, I would say check in with them tomorrow. Get back to us. Um, let's think of a plan B. Worst case scenario, I guess we're going to be looking at a long meeting, not the ideal meeting. Um, moving forward, as we move with this, let's put our community first as we move. So, that means that we're going to be moving and setting dates and accommodating our community, our parents, our staff, our people that are going to be impacted by this conversation. Uh right now it doesn't really feel like we're having
070that um option. It's pretty much being pushed into a corner. Not that I'm not going to push my way out of the corner. Um still being in cordial, I guess you can say. But um I I will say that um we want to be part of the decision making not just told this is the decision. So this one would be on me then because when we were trying to uh select the dates for the visit ne which is next week of when there when the auditor will be here to meet with any of us that want to have a conversation with her and when we were looking at okay what do we know is availability that we have that in for a joint board meeting in October uh as we were coordinating all those things
071I'm the one that said we have a meeting on September 17th are you able to have this pulled together that quick so that one is not them pushing on us. That one is my fault. Um >> right in September, >> no. >> Would we be able to flip-flop and be whatever our regular board meeting be? Can we do that when our study session would have been and then leave the 17th ideally for that meeting? >> Mhm. >> Do a resolution. So you're going to have to have another special board do a resolution to change your schedule. >> But we only need a quorum. We only need a quorum for that. Right. So three of us can show up to >> We do have to have the unudited actuals on the 17th. We cannot change that.
072And it can't be at a special board meeting. It has to be at a regular board meeting, >> right? The other piece is, and I know we we have all talked about whether we felt like we were we were drugged into this conversation. It wasn't something we chose to be a part of, but in the end, you guys are the voice of what do you want to do as a board? Where are you at the moment and what you're wanting to do as a board? So, it doesn't matter what the conversation back and forth is with the high school district or with anyone else because you as the governing board for this district are making the decision for this district. You can't be forced into that piece. Um, and this meeting, it's an information item,
073so it's discussion. You're not being asked to vote or decide on anything. And then at the joint board meeting, that's that opportunity for the two boards to have the discussion about all of this. But again, there's no action out of that meeting. It's the conversation that has to be in public. Correct. Yes. No, I I agree that this is not a short conversation, but it just to the again this one I cannot lay the blame on the assumption of September 17th is on me. That one is not on other entities coming in and saying we want this date. Okay. So, do we all agree to have a separate meeting specifically on this? We're all on the same page on that and that way Jennifer can then ask for tomorrow for other available dates. So it
074sounds like what I'm hearing is if you can try to come up with other dates, right, >> that would be the preferred choice and if not we will prepare for September 17th. So the other dates I'm assuming would be after the 17th because that was a quick turnaround on the feasibility studying coming back to us. So what dates between the 18th and the uh I know that the auditor was not available on October 1st. That that I did already know. So what other dates in September are all of you available? What dates? There's no sense in I might as well know what our limitations are before I then find out if it works for the others. Right. So September 23rd and September 30th. Those are both Tuesdays after because I'm looking after the 17th. >>
075Right. Right. >> I'm okay for the 23rd or 30th, but I cannot do 5:15. I It would have to be 5:30 for me. >> On both those dates? >> Yes. >> Okay. >> Yeah. And that's of course possibly tricky trickling in around 5:30. If Wednesday the 24th is a date that works for them, is that a date that works for everyone but at our 6:30 time? Correct. Correct. Yeah, this is our meeting for our presentation. I do have the proposed date where I already know where the um attorney, the auditor, myself, uh Dr. Gus, and the high school superintendent are availability in October because um they were all available, but I was not willing to go with fall break because I didn't feel that was fair to our staff who is off on fall break.
076Um, and then we have our own board meeting the week after fall break uh on the Wednesday. And so Tuesday the 14th was a day that was available for all of the parties um with the exception of knowing your availability yet. That would be for the joint meeting, Tuesday, October 14th. The next night would be our regular board meeting. Um, >> 14th. Okay. Pardon me. >> Yeah, if that works for everyone, we can plan on that one now. October 14th. Do you know how soon prior? How many weeks forward you know availability what okay so September 17th if you if you don't find something out sooner on your scheduling September 17th you might know that's still almost a month out for us to try and recordinate again okay and if not we'll just keep Okay.
077So, Tuesday, October 14th at 5:30, that would be the joint meeting. Um, one of the things that Dr. Cota and I brought up was we are assuming for this joint board meeting that we will probably want a location that's not either district. uh both for both space and the perception of the conversation and where either side is coming from. Um I also don't want to assume that everyone at the high school is actually a proponent of this possibility either. We haven't had that conversation. We we don't know. Um but I understand the need to have a very public conversation about this. But again, in the end, you are making your decisions on as the members of our board. It is not anyone else's decision. >> For the September dates, I'm going to be checking into
078the 23rd or the 30th. I believe it sounded like those were the preference, the Tuesdays. Then followed by the 24th. And then the final piece is if we have to keep it on the 17th, keeping it on the 17th. Correct. >> Yes. And then also when you mentioned right now like the facility the joint facility can we also make sure that when we provide translation it's not by any district. >> Oh good call. Good call. Okay. >> I remember last time that >> Yeah. No. Excellent. Yes. >> Um >> I don't know if the county office has an interpreter they could bring or are we preferring that it's just not even a county office employee. It is >> probably just Lenny County. Yeah, outside agency. >> Okay. Yeah, good call. Thank you. Um the other
079piece on this, so on Monday and Tuesday next week, uh the auditor Christy White will be here to con to ask questions and then hear our questions for this feasibility study. Uh she is the if the name sounds familiar yes she also happens to be the audit firm that we started using last year for our district audit. The county office is who has hired the a um independent auditors and the attorneys for the under this whole unification study piece. So yes there is the coincidence again if that name sounds familiar. Uh but she will be here in district on Monday and Tuesday and I have a time schedule that I'm putting together. She will be meeting with um the directors of classified and certificated so that we can all ask our questions. She will have
080some canned questions. She has eight or nine different areas. If you remember the feasibility study conducted before and the report that came out, it was categorized in different areas that were looked at. Um, but again, we want to bring any questions we might have, things we're wondering about. She may not be able to answer them. They may be more appropriate for the attorney. She can pass those along. They may be questions that we have to, you know, send to them and then they are trying to find the answer in preparation for our meeting. Uh, but that is the the purpose of next week is to uh try and answer as much as she can and gather the information needed for her feasibility study. She will be meeting with the directors from uh our time slot.
081It may not take the whole time, but we have the 10 to 12 time slot on Monday. And then she's meeting with representatives of KCTA and CSEA at 3:00 on Monday. And then on Tuesday, um she'll be meeting Vina and I were able to discuss this. We went had the agenda overview so that I could schedule a time in. So she'll be meeting with Vina on Tuesday at 1:00. Obviously, she can't meet with all of you together. That would not be allowed. But we have plenty of time. I have left the rest of that open so that if you want to have appointments with her for your own discussion, I can put that in. So, we have Monday. We're looking at anything between 8:30 and 2:30. Well, actually 8:30 and 3:00 with the exception of
08210 to 12. So then if you want to come in between 8:30 and 10 or between 12 and 3 or you have all Tuesday morning until she then meets with Vina. So didn't know if you if you had an interest or if you want to send all your questions through Vina, you can do that as well. Right here the 26th Okay. Okay. Oh, and you know what? I'm thinking um I bet she I bet on Monday if you needed to come back after you're done um with your with work because I know you don't have quite as much of the the flexibility. I bet she could meet with you after them after the 4:30 time if you were interested as well. Okay. So, Cinda can reach back out to you um obviously going into the
083weekend because this is Monday morning when we're getting started. Um and then we can fill in the spots. That same opportunity is um going out to others that may want to come back also with the directors. um we're meeting as a group but then if anyone has any you know I I forgot about this I want to come ask this or I didn't really want to ask this in front of all 12 15 20 people uh we will have some time spots in for kind of popping in you ran and got the other calendar. That is why I finally transitioned to electronic. Okay. So, Cinder will um get connect back with you going by the time we go into the weekend. earlier is fine as well, but if she'sounding you going in to the end
084of Friday, that's why so that we can fill in these spots. Um, you have other questions. I know we'll have plenty when we have our report. So with that, we just discussed most of our advanced planning with us waiting for those other dates to be approved. Uh that does put us to our regular board meeting happening September 17th and the other dates will be posted as they come. So now entertain a motion for adjournment. All in favor have a good night everyone.