001The time is now 6:49 and we will now reconvene into open session. Please rise for the pledge of allegiance. I'm going to move this so we don't inadvertently walk her back up into it. I'd like to apologize for the delay that we had uh prior to coming out. We will now go ahead and report out of close uh session. So I'll first entertain a motion for interd district transfers 1 through 19. I move we approve inter district transfers 1 through 19. I'll second. All in favor? I I I I I will now entertain a motion for the claim 651877. I move we reject claim 651877. I second. All in favor? I I I I with that we will go ahead and move on. Oh, and then also to let the audience know we will be
002reconvening into close session. um once we're done with the action items and information items of tonight's meeting. With that, we'll go ahead and move on to our presentations. Our first presentation is Santa Lucia. Good evening. Tonight, Santa Lucia will be presenting our wonderful superstar student council. We have two presentations tonight, but we'll be kicking it off with our student council that is led by Jensen Hall. I wanted to just say thank you for having us here tonight. They have been working really hard so far this year. So, we're excited to share everything we've done and what we have coming up. Oh, can you guys just really quick before they begin, please? Are we good with the monitors? I know somebody was fiddling with it. Are we good now? Okay, thank you. Hi, I'm Angelique and
003I'm the student council president. Hello everyone, my name is Monnique Bamo and I'm the school's treasurer. Hello everyone, my name is Nelly Sadana and I am hysterion history. Oh my god, historian. Hello, my name is Sophia Guad and I am a school secretary. Hi, my name is Lorine and I'm a representative. Hi, my name is Jerusalem and I am a representative. Hi, my name is Sergio and I am a representative. Hi, my name is Clarissa Madrid and I am also a representative. Hello, my name is Liz Maria and I am also a representative. Hello, my name is Anthony Garcia and I am also a representative. Hi, my name is Vanessa and I am a representative. Hi, my name is Benito and I'm also a representative. Hi, my name is Joseph Busio and I'm also a
004resident. How do you say representative? Resp. I'm a rep. Go ahead. We have we have had many dress up days this year. We will end the year with May motivation dress of days and blast off to summer spirit week. Every month, student council hosts a superstar dance party during morning recess. It is a fun time where kids and teachers come out, dance, and let out some energy. You did a good job. Each month, teachers in TK through third grade sign up to have a student council members to come in and read to their class. It has been a great way to build the school's community among the primer of upper grade students. Reading to the younger kids is fun because it makes them happy and it helps them learn. In January, we'll be hosting a
005great kindness challenge. In December, we had our first fundraiser where we sold smeencils. Smeencils are scented pencils. It was a big hit. In February, we sold the remaining stencils as Valentine's Day grams. So in January we'll be hosting a great kindness challenge week. During the week, we'll hold chalk drawing day where students go to decor decorate I mean walkways with positive messages and drawings for read across America. We invited members of the community to read to classes. We had several retired teachers, member of King City Union School District, first responders, high schoolers, local business members, and even a therapy dog to come to classrooms. To kick off testing season, the teachers will be participating in a the Great Inflatable Race. For the race, teachers will be wearing inflatable costumes. This will be held on Friday,
006April 18th at 10:15. Field day will be held on June 2nd from 1:00 to 2:15. We will have various games and activities to celebrate the end of another successful school year. Thank you very much. All right. And it is my pleasure to introduce Mr. Juan Mendez, Santa Lucia's teacher of the year, to come up and talk about his afterchool group that worked with Minecraft. Perfect. Okay. Um, good night. Thanks everyone for coming. I didn't know so many people were going to come and see me, but thank you so much. Um, we have um I don't know if you guys are familiar with that. That's Minecraft. You guys know what that is? It's kind of like a video game um that you can use for building things and it's very famous now because of the movie.
007Um at the end of this presentation, we're all going to be trashing the place. We're just going to take all the popcorn and everything. We're going to throw it on the floor like it like has been happening in every theater in America lately. Um, so anyway, I just wanted, obviously that's a joke, but um, I just wanted you to see what we've been doing. We've basically been building Santosia school from scratch. It's something that has been that's taken over one year now and we're kind of like halfway done. So, we're still not finished with it. It looks incredible. This is not something that we're just playing a video game. We've been measuring things. We've been making sure that everything is proportionate. We've been checking out maps, checking aerial views, everything to make sure that it's
008as close as possible to um to the way it's supposed to be. So, I'll just show you a little bit and then I'm going to give the microphone to Benito for Benito. Look at that guy. Look at that. Look at that smile. Okay. Aban Vanessa Dam. Okay. And uh let me just show you a little bit warning. Some people they get dizzy when they look at this because you're kind of flying around. So if you get this, it just don't look too much. But anyway, here we go. Okay. So, okay. So, this is the way everything started this. Okay. So, when we started with this world, I'm just going to fly up. There was nothing on it. It was a flat world. Okay. And then we started building everything. And we started with a playground.
009So, we're just going to be flying over it. And it's as close as possible to the way the playground it actually is. So that's Santosia playground the structure and then we can go here. We can see all the basketball courts. We can see [Music] that. Okay. This is us playing um K basketball. That's the staff lounge. And okay, yeah, we couldn't make the mural exactly the way it is because it's impossible, but we made it as colorful as it is. You can see the portables here. So that would be P27, 26, 25, and so on. This is my room. Room 20, 19, 18, all the way there. That's a library here. Let me just go a little bit faster. Okay, we got more permanent classrooms. We have the portables there. And then this is where
010we had to stop because we we didn't have any more time. But the next thing we're going to be building is the cafeteria, office, kinder, all that. And the the goal is to finish the whole thing by probably next year because it takes we meet twice a week and we just spend like one hour each time and we have to this takes quite a while. So now Benito is going to be showing you um classroom and then B maybe you can show them the staff lounge. Is that okay? Okay. Bonito, you take over. Where do you want to take us? So each one of the classrooms has been decorated. Okay. So do you want to take us to to our classroom first. Okay, so we're going to be going to room 20, which is mine.
011Okay, we're flying. Flying. Okay, now we're going down. So that's room 20. And as you can see, the windows, the benches, the fountains, everything is kind of the same. That's my classroom. You want to fly up a little bit so we can see it from above? So that's a classroom. You can see all the kids learning uh fractions. That's what we were teaching. And then you can see the Prometheium board, TV, my desk. You can see the kids desk, the counter on the back, all the windows where you can see everything behind. Do you want to take us to It's a surprise, but I think you're going to like it. And I think you're going to know whose it is right away. So, we can go to room 17. There's something pink there. Does anyone
012know whose that is? Do you know who it is? Miss Johnson. Cuz she loves pink. So, we made it as pink as we could. So, there's posters, there's kids learning and all that. Do you like it? It looks very cool. No, doesn't it? Okay, Van, do you want to take over and show us the staff lounge? So, for those of you who have been to the staff lounge in Centroia, it looks pretty close to the real one. You want to take off, sir? You want to do it? Yeah. Just take us to the staff lounge, please. Do you want to do it? I need to help her. I think she's used to using a touchcreen. So, take over. If not. Yeah. Yeah. And then B can tell us. Okay. So, right across from 17, that's
013a library. And then if you wait, you're going the wrong way there. That way. So, that's a staff lounge. And you'll see if you've ever been here that it actually looks very, very close to the way it's supposed to be. That's me, Mr. Roberts. And that is the staff lounge. And you can see all the copy halls. You can see this the printer. You can see the B. You want to show us the bathrooms even everything is like built. Even the bathrooms there. See everything has been built from scratch. There was nothing there. This was an empty world. There was someone there forgot to lock the door. Okay. Should we What do we do now? Like the last one. What should we see? What do you want to show them? Like another like a portable
014maybe. Yep. Okay. Let's check out a portable and then that'll be the end of this. So again, please understand that there was nothing here. Nothing. This was flat. It was like what I showed you in the beginning. Even like all those flowers, the trees, the benches, the shed, the planters there. We're growing some melons and carrots. That's one of the portables. That's I don't know which one that is. That's P 12 11 12. Yeah, Miss French. And you can see even the ramp, everything was measured. And uh that room has a partition there. I think that's why we built that. No. Can I say it in Spanish? One second. Well, that's it. Do you like it or not? So, the goal is to finish Santos School. Maybe in the future take over the array because
015they're right next to us. Maybe KAM. I don't know. We'll see. The sky's is the limit. Okay. So, yeah. Oh yeah yeah yeah. Don't do any construction because I don't want to redo the whole thing. Okay. No new construction for this is the way it is. Okay. Thank you so much everyone. Thank you for coming. Thank you. Thank you Benito. Thank you Bonnie. Take it up. Thank you so much. Oh yeah. Mhm. Yeah. Virtual construction takes a long time. Oh it does. Yeah. Over a year. Um, we're halfway done. So, yeah, absolutely. Thank you so much, guys. So, Mr. Menendez, I just have a quick question. Oh, yeah. So, do does each student Well, one, how many students are in the Minecraft? Uh, it varies. Normally have like 18, 19. Some of the other clubs
016have been poaching my kids. So, not cool. But anyway, so it depends. Um, we go Tuesdays and Thursdays, sometimes Fridays. Uh, normally I have an average of like 17, 18, 19. I'm not supposed to be having more than 20. Um, and I think the day I had the least was like seven or eight. So, it's pretty popular actually. They like it. And it's open to fourth grade. What I did is I opened it to all the classes in fourth grade. And then if I had room, I was going to open it to fifth grade, but I never got any room. So, I think fifth grade is also doing it. Miss Johnson and Miss Merit, I think they're also doing a Minecraft um club. I'm not sure. I think they're building like different cities in the
017world. So, do do you assign it like per child or per group? No, no. It's a it's a it's a group thing. Basically, what we do is um at the beginning of the year, we said this is what we're going to be building. We go and check out the classrooms um all together. We do some measurement. We just want to make everything proportionate. Um we check out maps like aerial views and um and then we start building and then each one of them they work in groups. So it'll be like imagine Benito and Vanessa, they're working in one group and these guys will be in charge of the staff lounge and then someone else is going to be in charge of room 20, room 19 and all that. So they work in groups. Um they
018change all the time so they get to work with each other. So it's not always the same um the same group and then when they get tired because eventually I mean there's only so many week so many days in in a row that we can do this because they want to also build their own thing. we have a different world which is like a crazy world where they build whatever they want to but uh there's no measurements there's nothing there like there's no there's no architect uh logic or anything there nothing makes sense but it looks very cool and they have fun u making that so that's it thank you you're welcome any other questions no hard work oh thank you student council yeah I do a very good job too Anyway, thank you so
019much, guys. Really quick for the student council, just to confirm, it'll be this Friday at 10:15. Yes. Okay. All right. If anybody's wanting to place bets on who's going to win, is it all teachers and admin? 13 teachers. And it's going to be in the the grass area in Santa Lucia. I've just that's something I was actually gonna uh bring up two sites whenever I actually had the opportunity because I've seen videos pop up like I like that would be nice if we can do something like that, you know, except none of the pushing and I don't know sure if y'all having obstacle courses or anything like that. Okay. Yes. have them sign a waiver of liability and all that. We're good. All right. Thank you. So, for the student council, because I see the
020parents are already starting to leave, and I just wanted to go ahead and and um share how how exciting it is to see a bunch of young leaders come and spend their their Wednesday evening with us and show us how they're taking a stand and becoming leaders for their for their peers and for their school sites. That's something that we as a board have always enjoyed and appreciate um hearing. So all of you guys that are in here sitting having a seat and um that were up here before us, you guys should be very proud of yourselves. I know it could be sometimes scary or intimidating to face a bunch of people you don't even know, but I want you to know that what you guys are doing does make a difference. And I might
021sound like a broken record for all the adults that are in here, but a few years ago, there was a group of kids that also came in and they shared what they were doing and they made a huge difference, not just for their peers, but for King City. And I don't know if you guys recall uh out um by 7-Eleven where they have the the food uh vending trucks and all that, the Cosina. Well, a few years ago that was going to be shut down and the community didn't want that to happen. But what what made it stop or what the change that really happened was a bunch of students started getting involved and they started writing letters and and they they advocated they they met with the city leaders and that's what got the
022the city leaders attention was just how involved these this group of students were and how much of an impact um closing the cosina was going to have not just for them but for everybody in town. So, believe it or not, but they were able to go ahead and pull a meeting and that changed and that was just one of the small things that has happened since people get involved and become leaders. So, you guys should be very proud and for the parents, you guys should be very honored and proud for for your students as well. So, thank you for coming and and spending the evening with us, but thank you so much for everything that you are doing for your your schools and your peers. So, I just wanted to make sure that I said
023that to you guys before you guys take off on us. But we do have another presentation. And we have two more presentations. We have migrant education acknowledgement of 16 CPMS students. There must have been a mixup in communication because they're not here this evening. So, we'll have to circle back. I was just kidding. You see, you see how you it could be embarrassing even for adults that always talk in the microphone. So, all right. So our next presentation unless it's it's not here but I see John is um our M mot check. Okay. Hello. Good evening, board president, board members and audience. The maintenance operations transportation department facilities, better known as MOTF, uh has put together a presentation highlighting some of the repairs and projects and the day-to-day operations that our department has accomplished this
024year. Uh maintenance department we have three grounds keepers and maintenance staff 10 custodians six custodian/bus drivers transportation one bus mechanic bus driver facilities we have a director supervisor and support staff maintenance we have three major categories repair and replacement, preventative maintenance and critical systems, routine maintenance. Uh the work is done in addition to the daily work orders we receive. Example, the grounds maintenance crew. It takes up to three days to mow all the lawns at all the facilities. Um that's routine maintenance as well as sprinklers and timers, all the stuff that goes with grounds. This is the early ed center. We replaced some planter boxes. They had some old dilapitated wooden boxes that were just falling apart. Uh we put together five cedar wooden planter boxes and topped it with five yards of top soil.
025I went there today and there was a lot of nice flowers and vegetables growing in there now as we speak. Sorry. Another example of routine maintenance. We evaluate the playgrounds. We redistribute the chips. We recently replaced the large green slide on your right slide up there and some of the couple of those stepping pods. Those are a couple ping pong tables I believe at Delray we put in last year. So the new classroom furniture, this was the big one. Um Shalom Peaks was the last school to receive the new desks and chairs. Uh we did San Lucia Del Rey and Arts Magnet last summer in the winter break. Um we replaced over 2,300 desks and chairs at all the sites. That's not including the TK and the Kinders. Uh they had um multiple counters, shelves,
026desks, toys. Um, all the furniture was donated to local churches and other schools that were in need. Uh, we did have some damaged furniture that was went to the recyclers. So, to my knowledge, none of it went to the landfill. So, we're happy about that. uh our plumbing and asphalt repairs. We have purchased new equipment for our crew, so we save money on uh our outsourcing that cut down costs and we do most of our plumbing and drain clogs. Uh we also do concrete and black top work uh just right out of the truck. Uh there's a lot of equipment involved, so everybody pulls together and get it all done. So now I'm going to hand this over to John. I'll let him jump in. So, just a few statistics for for you all. Um,
027in the last year, we received 1,367 work orders and we completed a,333 as of this morning. Um there is a difference in the numbers due to the fact that work orders come in in different fashions. Some of them are um regular repair items, right? Like my HVAC doesn't work and so I need to have my my uh heater working. and then others are more um capital improvement uh type of projects. And so we try to bulk those together to make sure that we get the funding that we need to accomplish um all the capital improvements that that come across the table. Um our average resolution in time is 3.7 days. So from the time that we receive a work order, we get it out to our crew. they go out and take care of the
028problem. It's an average of 3.7 days. Now, if you take into consideration that a lot of the things we do, we have to wait for parts to come in. Uh we have to wait sometimes for outside vendors to come in and take care of the problems for us. And so that's that's pretty good uh pretty good accomplishment in my my opinion. Um, our biggest or excuse me, our our our peak time when we usually get most of our stuff done is between July and September. And that's mainly because we don't have a lot of activity with students and staff here. And so we're able to accomplish a lot more uh during those periods. Um and again the difference between maintenance repairs and capital facility projects I think that's important for us to understand. Uh capital
029facility projects could be um something as simple as we need we have multiple rooms at multiple sites that need to have their locks replaced to coline function locks which is the new state regulation. And that's something that we would receive work orders on from individual teachers, but we would need to bulk those together into capital facility projects so that we can do it all at one time. Our custodial operations uh custodial division plays a key part in the educational program. Our goal is to keep uh provide a clean, healthy and safe learning environment for all King City Union School District students. Our custodians are very busy in the evening and into the night. These are some of the jobs they do nightly. Uh these are photos of uh vacuuming, disinfecting, mopping, cleaning bathrooms, sweeping, cleaning,
030sanitizing our sinks. These are all jobs that each and every custodian do every night over and over. So, uh they're very busy and as well other tasks. They shampoo carpets. They strip tile floors in the summer. So, our crews um work schedule, we have crew that start as early as 6:00 in the morning and our night custodians work until 10:30 at night. And on top of that, Saul and I are both on call in case we get fire alarm calls or, you know, burglary calls. So, we're uh very active throughout the entire day. Um, this picture is awesome. I have to give so credit. He was out there early in the morning and took a really nice picture of our transportation yard. Um, however, it is a little deceiving because we share our yard with
031uh King City High School. So, unfortunately, we don't own all those buses. There's only four of them that are ours. Um but uh our drivers start early in the morning and um part of our responsibilities in transportation is to make sure that our equipment is safe for our kids and it's safe for us to put on the road to transport our kids. And so our mechanics and responsible for making sure that every 45 days the buses have to be checked um in an indepth uh fashion. and CHP comes and inspects our terminal twice a year to make sure that our records are in place and our records vary from uh smog checks to drivers hours. It's quite extensive. Um but every morning when our drivers go and uh get ready for their bus run, they
032have to pre-trip that bus and they have to make sure that everything is uh in good condition in order to transport our kids. And if it's not, then they make contact with the mechanic. And if it's something that is extremely detrimental, then they have to check out another bus and take a different bus on on their bus route. Um, our drivers in order to drive a bus, uh, first they have to go through an extensive training class, which is 20 hours of classroom time and then 20 hours of behind the wheel time. And they also have to do a minimum of 10 hours of inservice every single year. and keeping track of those records is something that um our department is in charge of doing. So, we're going to move on to facilities. And um
033in this particular slide, if you if if the board remembers here a while back, we uh went over our 5-year deferred maintenance plan or excuse me, not our deferred maintenance plan, our master facilities plan. And the board approved that. And so, we're constantly working off of that. And that document is a living document. It's it's something that we constantly evaluate and constantly look at because circumstances change. You know, uh we may have an emergency situation where that has to get bumped up on the priority list. Um and our five-year plan also helps us keep our facilities in good working and operating condition. And it also allows us to um apply for state funding. So, it's a it's a very useful tool for us to use. Um, as uh in the [Music] virtual thing you saw
034from our students at San Lucia, um, construction takes time and a construction project from start to finish usually runs anywhere from 3 to 5 years. And the pictures that are before you right now are actually physical results of a lot of hard work at KCAM. Uh that's our TK project that is currently underway at uh our KAM facility. Planning ahead and forward thinking is extremely vital to keeping our facilities going. And in front of me now is a conceptual plan of what our TK facility will look like at our Santa Lucia site. And there there's a this is kind of deceptive in a way because there's a lot of pre-planning that has to go into a drawing like this before it can ever be presented. And first of all, we have to hire an architect
035to do that, which takes time. Then once we get an architect, they meet with us. They go over the plan. We present it to the board. The board decides what plan they want to go on. And then that goes to the California Department of Education for approval. And CDE looks at the plans and they decide uh whether or not the path of travel is going to be right. Um Americans with Disabilities Act is being followed for all the handicap requirements that we have. Once CDE approves it, then it goes back to the architects for their final drawings. And that can take anywhere from six months to a year just to get through the approval process. Quite often the drawings are are done up by the architects. They're sent to the state for approval. The state
036evaluates them and then they come back and come back with their suggestions or um changes that they'd like to see. And then our architects have to redo those changes. and then submit it to the state. Again, with California passing the bond uh statewide, um that timeline can actually be even longer because there's going to be more and more projects uh coming down the pipe as a state. We're really pretty fortunate to be where we're at because we deal with the Oakland office and our Oakland office tends to have a little less of a workload than the Los Angeles office, for instance. Once we get approved uh DSA plans, then we can look at bidding out the project. And um that again takes a few months for advertising, getting qualified biders, and making sure that we
037have uh good pricing connected with that. Um, in fact, later on in your consent agenda, if you haven't looked, we've got a couple of other prerequisites that have to take place, which is the topo study, and they evaluate the um the layout of where we're planning on doing the school site to make sure that we've got proper fall for sewer and all that kind of stuff. And then also, we have to do a soil study where they actually come in with these big drill rigs and they pull plugs of soil out and get it tested and all that good stuff. So again like the virtual uh drawings that you saw from the kids, it takes a lot of time. Okay. So um looking ahead is always a moving target and we've always got to keep
038pushing to stay ahead of the game because it does take a lot of time. Um with funding sources, funding sources come and go depending on what the state budgets like, right? depending on what kind of grants are available out there. And so, uh, we really have to look at needs versus wants. You know, when we have when we have a lot of funding sources that we can take advantage of, that's when we want to try to not only meet our needs, but also get what we want. Any questions for us tonight? Come on. There's there's a short list here of some of the things that we are looking at um as our immediate projects for some of the different school sites. Um, you know, mares have been on there for a long time for Delray
039and Shalom Peaks, and we've had to do some cleanup work um at those sites, and we're in the process of doing that now to make sure that we can get the school sites um cleared through DSA so that we can move forward with uh those projects. So security fencing for all the sites. Again, that goes back to our legacy projects and um the sites that we have cleared out already. And an example of that is with the KCAM project. Uh, we had to go through and make sure all of our legacy projects were completed so that we could do new construction because sometimes DSA will look at that and they'll say, "Hey, wait. You can't you can't build this until you get this up to par and certified." And 99% of the stuff that happens
040with DSA is just there's lack of documentation. Um, our school sites range from 1904 to the current date. And there's some projects that are out there in the legacy realm that are from the 1980s. And that's back when some of you may not even been born yet. I was in high school. So we we're trying to clean those up as we go along. Um part of what we're trying to incorporate into the Santa Lucia project is the all the exterior fencing. Uh so that will be part of the TK upgrade and um then as we move to Delray with the TK project where our goal is to try to accomplish the additional fencing that's needed at Del Rey at that time. So it is something you all have in mind as coming up in regards
041to fencing for science because that's been at least from all the schools as of right now Santa Lucia is the one with the least amount of security in regards to fencing. So then as part of the TKK plan, that's already included. It's not on here, but that's part uh included in your TKK plan. That is our objective. Yes. Okay. Yeah. In fact, um hopefully within the next few months, we'll have something to bring forward to the board in regards to our uh conceptual look at what the TK is going to look like and what the improvements will be at the San Lucia school site. Yes, ma'am. are CHP inspections inspection. Yeah, they're they're uh semiannual. So So do you on your older equipment, are you getting lower scores and getting close to having to retire
042any of that equipment? Uh not yet. Uh but that's coming up and part of our responsibility to make sure that you know we ro get our equipment rotated out. You know the buses we have are are fairly new so we haven't ran into that problem yet. But with California going green and going all to electric buses that's something that you know we've been looking at very closely. Um because eventually they're going to make us go all electric from what from the way it sounds. So CHP usually comes in and does our physical inspection on our buses um during the winter months and then the summer months they come in and they check all of our records and bookkeeping and all of that. When I drove bus we didn't we had to do our daily inspections
043but we didn't have to document it. Do you have to document it now? Yes, every daily inspection has to be documented. And in fact, uh, they added some additional stuff just recently in law that requires additional stuff for our bus drivers to do. You know, they have to check the oil. They have to know where the transmission stuff is. And that has actually increased their pre-trip time, which is why they start at 6:00 in the morning. 45 minutes. Yeah. Instead of a half hour, now it's 45 minutes roughly. Any other questions? Thank you for your time. Appreciate it. Um I think Saul needs a an applause. He did a really great job on these pictures and uh did a really good job for his first board presentation, too. It is. Now, one of you guys
044has to let Mr. Menendez know that you guys are making changes to the San Lucio campus. It's funny that you mentioned that because prior to this meeting, he came into my office and he's like, "Check this out." You know, and we were looking at it and I said, "You know, that's going to change." He goes, "No." Thank you. We will now move on to public comment. This is an opportunity for members of the audience to make comments on something that is not on tonight's agenda. Is there anyone in the audience wishing to make a comment that's not on tonight's agenda? If so, please go ahead and stand to the podium. Hi, um members of the board. I'm here to ask I think it's going to be um not the first time that had parents asked
045to support our middle school transportation during sports. I know it's been I've been um carpulling some of the girls are have car pooling with me and I know how difficult for parents cuz they can't really make it on time because of the the work they do. It's sometimes 30 minutes away from town, 45 minutes. So, it's hard for them to um look for someone to carpool and take them. I a big believer that there's a lot of changes in our middle school cuz I have seen it. It's been improved a lot. So I think um supporting now our kids um with sports transportation that's going to be a big hit for them too that they know that it's not the only um that it's not the only district that it's going to be um without
046transportation because to right now it is. So I just want to put that on the board um if there is anything you guys could do partnership or something to help out those students cuz they do they really do deserve it. they're they join a sport and that's an achievement of seeing themselves to do something and get better grades to be able to be in those sports and not having the support of the school. Um, basically because of a bus, they had to struggle looking for someone else to take them because it's there's even parents that don't even let their kids join soccer or volleyball or basketball because they cannot take them because they don't want to be them to be late or struggle looking for someone to take them to their games. So, I just
047want to ask the m the members, the board members to if there's a way they could help him out, I really would like to seek a change in that because I think it's not the first time it had been brought to this to our board. And then my second um public comment is um I know it's um I know I have seen and re research researches research uh sorry my English is everywhere um researches where it says that uh person online therapy and person therapy is almost the same or it has the same disadvantages or advantages, I don't know. But I noticed that I I asked if there's a way that you guys look for a person therapy in person because I feel that face to face with that person it would open more the
048idea of a kid being into a classroom where there's more hand on hand where there's more involving with the group together where there's more support on hand on hand when the student or whoever needs to help is able to help them physically in that moment. Um, so I'm a parent who has a kid with IEP with an IEP. This is the reason why this is not the second time. We had asked before too if there is a way that we could have a speech a speech pathologist therapist on Compass or anywhere that could support those kids cuz it is I think it's not easy when it comes to having online therapy when I don't know where the kid or the child has um an behavior and you're expecting what could you do you know in
049that moment you're online even though there's someone might be helping out, but it's not the same. So, I just wanted to throw that in there if there's a way you guys could support us with that, too. Cuz there's a lot of parents and I I it came to I came to across and or Li F Li that there's a lot of parents that could benefit their kids too if their therapist is in person instead of online. Thank you. Thank you. Is there any other members of the audience wishing to share or speak on something that is not on tonight's agenda? Having no further public comment, we'll go ahead and close public comment and move on to the superintendent report. Okay, good evening. We've had a lot of presentations, so and I've shared a lot in
050updates, so I don't have a lot to share verbally tonight, but I did want to update you on TK and K registration. We are now as of um today we're up to 248 combined between those two grade levels. So registration continues. Keep filling our classrooms for next year. We've completed all of our site budget planning meetings for each of our uh school sites with all of the various departments throughout the district with this was our third year having those conversations. It's been very productive and it keeps improving every year how we refine that practice. Obviously, we're in the throws of recruitment for 2526 for various positions. And then we also are beginning to look at, we don't have anything to bring you yet, but we are beginning to look more and more at artificial intelligence
051because we need to look at what does that mean for our district and um where might we be going with that. So, we do have a group that is looking at u potential board policies. Uh Sean's obviously helping us with that, but you may you'll see more of that coming here in future months. And towards that artificial intelligence side, we're also have an LCAP software tool that we are onboarding to help us with the efficiency of that. And for that tool, it's using all publicly available information, not it is not um individual student identifiable information. So we don't have the same concerns, but it's under that AI umbrella. So I want to point out that when it comes to our privacy issues, we're working on that piece to bring more towards you. On this LCAP
052size side, we're talking about publicly available information. Lots of events have been going on. It's that time of year. Peter Pan Jr. production was fantastic. Thanks again to Shalom Peaks. It takes effort from many behind the scenes to make that happen and a lot of patience on the part of the site. It's a great production for the students, that end product. But if you think about what that means for the site functioning daytoday all the months leading up to and then during presentation. So thank you to the different departments in the site for that. Um Dr. Gus the county superintendent uh had her annual visit. She visits each district in the county and so she was here with us uh just recently here at the beginning of April. She was running a little bit late.
053She tried to fit very too many districts in one day. So, we had to cut the visit short and we were only able to get to one school site, but we did visit uh King City Arts magnet because on that campus on that day, she was able to see our music and PE program, she was able to see collaboration, um she was able to see instruction in a classroom and she was able to see our outside construction that John and Se was just showing you. So, it was a perfect one-stop. It was a great visit. The medieval fair was last week, another fantastic visit. And then finally, the first tea gala was a couple of weekends ago and at that um myself and the superintendent for Greenfield spoke and there was an auction and we
054raised almost $150,000 the community raised for supporting first te in all of South County, not just our district, but it was a fantastic event that just keeps growing each year. Uh Dr. Idman actually had some students at another fundraiser yesterday. some of our middle school students um were able to go over to Tahan Golf Course which is a membersonly golf course um Clint Eastwood's golf course over in Carmel and so we have students that are even getting to experience that through the program lots of end of the year activities coming up so don't forget to check I forgot to put these on your table so I'll let you pass them out there are more in the back if you want one but we do have many events coming up our Civil War reenactment administrative administrative
055professionals day and staff appreciation celebr celebrations, the unification discussion with the high school district and Greenfield. Uh we've talked about that quite a bit. So the date has been moved. I put that in an update, but to point out to you, Wednesday, April 30th is the high school's board meeting. And I will put the exact anticipated or the exact start time um in the updates so that you can see that they're on uh spring break this week. So I wasn't able to confirm Easter weekend's coming this weekend. So, be aware that school sites have a minimum day on Friday and Monday will be a holiday and we'll resume on Tuesday. Finally, my monthly reminder. Anybody out there, we are still looking for people to serve on our citizen bond oversight committee. We have many spaces
056left. Another member has moved out of the area. That is all I have for you this evening. Pardon? The Greenfield board meeting. The Greenfield board meeting is May the first week, the first Thursday in May. Pardon me. The green filled me. I I fibbed. It's May 8th, not the first. We can all attend because we're audience members there to Is that Did I hear the question correctly? We are audience members there to hear the outcome of the external auditor's report. We're not participating any different than any other public member. It's not our meeting. It's not any decision-making. We are here to hear their report to them. And if at as a result of all that and we've um if we then determine as a governing team that we also want a presentation, we can certainly
057put that on a future agenda and have our own conversation where we're making decisions and talking about the impact. But that's our purpose of going to those meetings is to hear their discussion. Not that we can't ask questions, but that's the capacity we are there in as members um of the community hearing the report and the impact for our neighbor district. Any questions or comments for the superintendent? Okay, we'll go ahead and move on to reports from administrators. Board members, is there any reports that you would like to ask questions or comments to the administration? I have a question for Ida. She she's not here. She's a conference. She's at a conference. Is there anybody here in a representation of There's me. No, just kidding. Well, maybe our advent team would know. I was reading
058in her report in regards to barbecue being provided by the Knights of Columbus. When is that for? Is that like for just caf cafeteria? It was for Okay. Okay, thank you. Any other questions or comments from the board to the administration? Okay, have no further comments. Thank you, administrators. We'll go ahead and we'll move on to the consent agenda. Is there anything out of the consent agenda that anyone would like to have pulled and discussed separately? If not, I'll entertain a motion. I move we approve tonight's cassette agenda as presented. All in favor? I I [Music] I we'll go ahead and move on to action items. Our first action item is approval of certificated management personal report. Okay. So, we are very excited this evening to introduce to you Mrs. Audrey Carr, who is presented
059for your ratification as our new director of curriculum, instruction, and accountability this evening. Thank you, Audra, for joining us. [Applause] Is there any questions or comments from the board or audience? Having none, I'll go ahead and bring it back to the board for further discussion and or a motion. I move we approve action item A, approval a certificated management personnel report. All in favor? I I welcome to our family. Our next action item is uh approval of agreement with KCTA regarding article one for duration of agreement. Uh last year there was um an agreed upon language for um the article one or a um in for the KCTA negotiations and that was signed at that time but it was inadvertently left out of the packet as it came forward to the board. So essentially, we're
060wanting to amend the current bargaining agreement to include the article that was agreed upon at that time, which states that it it goes on until 2027. Any questions or comments from the audience or board? Okay, having no input, I'll bring it back to the board for a motion. I move we approve action item B, approval of the agreement with KCTA. Okay. All in favor? I I Okay, that does it for our action items. We'll go ahead and move on to information uh review of CSBA board policy first reading. Jennifer, so you have many board policy update recommendations here from California School Boards Association. The majority of them, as usual, are due to new legislation. This is your first reading. There are five pages. Please feel free to reach out with any questions regarding any of
061these policies. They will be brought back next month for your approval. Any questions or comments? Okay, moving on to our next information item. Optimize optimizing research result information. Sean, so a while back you guys approved a contract with Optimiz. They're a company who specializes in doing a cast analysis on printers, taking it to RFP and to a new bid to bring in new systems. Um, we completed the first portion uh after a conversation that uh Joanie, Betty, and I had with the company. They conducted a technically seven weeks, but we reason we did seven weeks was to ignore the spring break portion. Uh, and tonight basically I'm going to give you what they found and then the next steps that we're planning on doing afterwards. So right now in terms of benchmarks, so they have
062a set list of benchmarks based off of what you should see from a school district with certain number of students, how many pages they would expect you to be using, the whole nine yards. Um, for the benchmarks in terms of volume balancing, meaning copers like the Kioseras versus like the little printers we have throughout the district like Xeroxes or the HPs, we are actually right on par with what they would expect to see. um overall usage in terms of you know a balance between they would prefer to see a use of the big commercial copers because they're cheaper to operate than the little Xeroxes were about on par there and then the performance of the current systems. They evaluate how many work tickets have been put in for them, how many times maintenance has had
063to come out for them. And right now we're about right on par with the benchmarks there. The one area that we take the biggest hit on is utilization. Now the utilization goes and says, "Okay, we have a contract for I'm going to use one printer for example. It's going to come up again later that says, okay, you can do 80,000 black and white prints in a month." Well, that utilization on the benchmark, what they say is that for a copier, one of the big ones, it should be 60 to 100% utilization. And then the little ones, you're looking at five. They want less than 5%. Be honest, I'm not sure I, as I told you, I'm not necessarily sure I agree with that in terms of what we have, but that's their benchmark. We came
064in at 36%. For copier utilization. The little printers we came in at 4%. Now that's after 7 weeks it came out to about 4.1 4.2 million pages printed throughout all five sites, four school sites in here. So where we have the problem right now is like I said the benchmark for the copers is 60 to 100% utilization. Out of the 64 printers only four of them were over 60%. One of them was at 110%. Which means it's being overutilized. Three of those commercial copers are right in the the utilization benchmark. The other 60 were below 34%. Meaning they are way way way way underutilized. Um and on top of that where I said they were all under 34%. Four of the most expensive printers to operate which is the little desktop ones are all operating
065well in excess between 10 to 11%. So, what it's really saying is that we have printers in some locations that are way underutilized and then we have some printers in other locations that just are being used way too much. So, when they did the cost analysis, they found that what we're currently paying per year is 114,282. Now, based off of their benchmarks and what they use normally with schools and everything, they're projecting that with the printers, they would be able to bring the cost down to 89,649. So, that would be a cost savings for the district of 24,633. Now, with that being said, we're going to move on to the next steps. And what it was is we decided that okay, we want to go ahead and let them take the RFP out because our
066current contract with dataf flow is July, Joanie ends in July, which means we're going to have to refresh all this stuff anyways. Well, with them using this data, they can go out and say, "Okay, we want to build an RFP looking for these printers with this utilization, and this is what we're looking for." But we're going to probably add two things. One is I want to bring in a different print management system. So, what we have on hand works great if you don't have 4.1 million per in seven weeks, but we've had big requests. We had a site that requested being able to, you know, like a PIN where you can't print without entering like your stu your staff ID or whatever. Um, one of the biggest issues we have with printers, and I hate
067it, but if you have somebody who needs to print at our for all four sites cuz they're a roaming staff member. The more drivers you add do the print server that go to your computer causes issues. I want to add it to where a person can literally if Jennifer is here and types up the document, forgets to print it here and then goes to Del Rey. She can hit print and just walk up to the printer, hit her code and it prints there. She doesn't have to select a printer. She doesn't have to worry about whether a printer's installed. So, but on top of that, part of the RFP development is going to require us to look at a standardization. So, it it's not really a secret, but over 11 years, we've done this up
068and down and up and down wave with printers. We start getting rid of all the printers and everything's going great and then we hear there's a need, so we buy them all. And then there's a com, you know, worries about what the school sites are paying or they're not being used or they're breaking. So, we come back down and we keep doing this with by doing this RFP, we're basically going to be able to set a standard in the district in terms of, okay, this is where the printers are going based off utilization that we now have hard data on and be able to eliminate some printers. Because you look at a lot of those printer, like the little printers I talked about that are expensive, they were purchased for special things like IEPs, you
069know, confidential information where someone's worried about printing it out. That worry is eliminated when you have to go and enter a code to download that file or to print that file. So that cost savings of 24633 is not solid. It could go up and it could go down. It just depends on, you know, what we look at and say, do we need 64 printers across the entire district? And that's, you know, so that's where we're at now is having a meeting with the company to say, okay, what do you recommend for your RFP? Here's our requirements for the RFP. ended up using that baseline standard that will be developed and the RFP in general to basically replace our entire fleet of all the printers in the district. And that's where we're at. Any questions? And
070if you want to see hard data, I've got a massive Excel sheet. It's awesome. That's a lie. It's horrible. Joan seen it. Thank you, Sean. I trust your your report. Want to talk about AI? As you can imagine, when it comes to copers, that can become quite the hot topic among our among our staff. So, having all of this information heads up is preparing us for future questions and conversations that might come our way. Thank you. We'll go ahead and move on to communication from board members. Board members, is there anything you'd like to share with the audience or with one another? So, I have the opportunity to join Dr. Ruby with the FLI um presentation with Consuel. It was a good turnaround. I think this time we saw parents fluctuate from day to day.
071Mr. Osborne and Miss Mutter were there. So, thank you guys for joining us. So, it was a great experience. Um it it's a nice experience especially seeing new parents and our parents who already went through the program facilitate the program. So it was great seeing it. Um we had presentations from CSUMB from all over the world. So um it was it opened up the communication with parents a lot of parents who had concerns and were addressed at that at that um meeting. Um hopefully moving forward to the next one, I believe it's next year, next school year, moving forward. Hopefully at that point, um I know our administrators are a little bit busy, but hopefully we can have them present at one point throughout the presentations. Um because when our parents saw our superintendent, it
072was like a wow moment. Um I think that's where brings down all titles and we're all on the same level. we I had the opportunity to present as a board member and address and I I think it opens up a little bit more the communication with the parents because we're at the same level. So, they have some concerns and we were able to address them at a real level. I mean, one-on-one, not as a board member, not as a parent, as members of the community and knows what issues are going on at the school and talk to them directly. be um be direct with them and they're very open because you have all these other parents around nodding their heads like yes and putting in their two cents you know that we need to work
073together as a community. So hopefully moving forward with this program that's working um Dr. Ruby setting the seed um planting the seed and I think at that point since these parents go back to their community which is their school site seeing their administrators there and present would then create the connection with their administrators and open up that you know conversation and but overall thank you guys for all your hard work. It was a great experience and hopefully we'll be able to join future FLI. Um I have several things. So um I also attended the FLI um and then the scholar scholar system. Is that what it's called? Um, so a lot of the parents did express how grateful they are that these programs were brought to the district and how they can continue to bring
074them for next school year. Um, I'm also I haven't told them but I'll say here uh very happy and proud of the liaison because I know they were nervous. They would tell me that they were nervous for presenting. So very happy about that. And also the parents, several parents got to present um and they um were nervous, but they still did it. Um and they shared their experiences now that they've gone through the uh FLI and they were trained. And then I was able to go to the carnival right before the study session. And I was happy to see that there were a lot of parents there. And I also had a parent that came up to me the next day. Uh she works in the same school that I work in and she was
075actually sharing with me that she was very happy that uh the district is doing all of these events and she has noticed that more and more families keep going each time. So she would like it to continue. Um what else? Um I also went to Cave um on my own and I did attend uh Consuel's session with Dr. Ruby. So they did present on I believe it was no and um a lot of parents that were there and um they were very happy with what they were sharing especially about the district and how we are using her program and they even went up to them like really excited asking questions after they didn't even want to leave they stayed I think 30 minutes after um so they were very happy to learn about what our
076district is doing And I went to other sessions too. Um there is one thing that was kind of um important to me and it goes also with teaching and also as a board member. But they kept almost every session they kept mentioning how it's important to um hold on give me a second. It's basically important to not continue doing the same thing and expect different results. So that is something that I try to do now like with teaching and also as a board member. Um and then also what else? I was able to sneak out from FLI and go to the sixth grade honor role. Um so I was happy to see a bunch of parents there and a lot of my former students because they are in sixth grade now. And on Friday, I
077haven't sent an email, but I will tomorrow. I will be visiting the school sites this Friday. I don't know what times or anything, but I will send an email. That's pretty much it. Side note real quick. We want to go to Florida with She did mention that. She wants to show us. I haven't brought that up with Joanie yet. remember the money sign is over there. So really quick just to picky back off their comments in regards to the FLI program that I had the privilege to attend the at last time that Gono came in which was very impactful but it does bring to light the importance of parents wanting to see the engagement also of administrators and teachers as well. We we had a couple of teachers come when we came at one time
078that were impacted and were drawn back and it's like wow I didn't didn't know that these issues were that big but now it has come to light. Um it's just to put yourself in the shoes of the other person. The same thing as for parents when parents realize okay it's not as easy for teachers as you think it may be. So putting themselves in their shoes and it was quite eye opening. But we have always asked and we've always wished for parents to have more engagement with their kids at school and activities and all that stuff. But then they're also looking at what we are doing. So we're the ones that set the example as well. Are we the ones that are here showing their I mean they're being supported in these type of programs
079that are being provided. So if that is an expectation or a wish we have for them, they kind of even though they might not say it out loud, they want to see that as well coming from the other end. So um yeah, it's just I I do I do see the importance of having admin who are able to go and even teachers go and it it's a beautiful time that they're able to share. Um on a personal note in regards to the CPMS um awards, yes, I was there for the seventh grade promotions for the kids. There was a lot this time like the names could I thought the whole tables were going to like okay I think all the kids are going to be getting an award because it it was a very long
080line of kids which were extremely you know happy for them but there was also a new award that came out this year for progress and progress and perseverance. Um, I've always been the type of person that even in my my my job, it's just people don't always want to hear the bad stuff. And I think I've also talked to Hansen about it's not always about everything wrong. It's the things you highlight things that they have done well, you know, or done good. And so I'm happy for this one. That way it motivates them to do better and continue to grow, you know. So that was a new award. I was like, "Oh, I didn't know this one was here." So it was nice to see those students go up and get that award and hopefully
081that number will grow and then from there they can move on to you know the honor rolls and principal and things like that you know looking for their growth in general. Um uh as you all know I work at the police department and we lost one of our sergeants. I just want to thank all of you. I know Pastor Ken had gone out and given blue stars. Believe it or not, even though the officers might not say anything, but they do they do make comments when they come back now that we actually knew what it was for. Um I sent out an email and I said, "Hey, you know, the stars represent this or this is what it mean." It's like, "Oh, okay. Oh, now I understand. I I saw somebody, you know, flashed it
082at me and I was just like, "Okay." But I didn't I didn't know. So now they are aware there's some home the people that have it in their homes, in their windows. So it's good to see that support. Um, and believe it or not, officers do pay attention to that. They might be all serious, but they do pay attention to that. Um, taking the time to to be mindful of who is around you and be grateful for those you have around you. The sergeant who passed away was 42 years old, which I considered still to be young, right? And it's just it brings a lot of that into mind of be grateful that you wake up every morning and you're able to see your peers and your students because you just don't know. And um
083be grateful for every day, you know. And just if you have the opportunity to just say thank you to someone you might you might not know, but that might actually make their day when you actually bring that up cuz you don't know what they're going through out. Just wanted to bring that up because it it came to light to me. And um I'm grateful for all of you, all our classified certificated MOTF, you guys. You know, every time we go walking with our dogs and I see them late at night, it's like, man, I do not want to be I've had late nights recently, unfortunately. But just grateful for all of you and everything that you all do, the sacrifices you all make, the travel arrangements you all do, and it's just amazing work that
084you all do for a district, and it's greatly appreciated. and um I value every single one of you and I appreciate your support and just everything that you provide to the district. So, thank you. If I hadn't said that before, thank you. Thank you. Thank you. Thank you. Thank you. Thank you. You know, and um we'll move on forward and in a positive light hopefully. So, okay. So, with that, we will go ahead and go over our advanced planning. Um, yes, we will we will need to be scheduling a special board meeting for our superintendent evaluation. We have a couple dates available. So, you guys can get back to Cinda with the one that works the best if not right now. But we have May 5th, 6th or 7th starting at 6:30. Yeah. So starting
085at 6:30 and that's for the superintendent evaluation. So yes, we'll call you tomorrow. Okay. Uh with that, our next regular board meeting will be May 21st. Um followed by our staff appreciations award ceremony that is on the 28th of May. Our Shalom Peaks Middle School promotion is June 4th, uh followed by a board study session later on that evening because why not? And then we also have a June 18th regular board meeting. So, with that, we will go ahead and reconvene back into close session. Thank you guys for joining us. Don't be too excited to leave while we still stay. We'll see you next time.