001like to reconvene into regular Open Session and it is six o'clock um report any items from close session we do not have any items to report on from close session tonight and then we have uh item number seven communication reports uh board member reports Bob trust Anderson I know that uh this is back in February I went to visit uh um the celebrated infant program and the preschool program and uh I think both the teachers were absent that day and they had substitutes both of them did so I met with Mrs Simmons who was the substitute for the infant program and talked to her for a while I felt really good about what was going on there in both in both uh programs and of course always fun to go to Sierra house for their
002Community night that was a really really terrific event really I I just love the community support watching those kids walk out of there with a new book big grins on their faces fabulous thank you trusty Manfield I have no report trusty kamacho thank you I'll report I went and visited South Tahoe Middle School with uh principal Martinez and had a great tour of the a short because their time is so valuable but she was so great and um showed me uh some of the programs that they've implemented and it was just very satisfying to see all of that and then I got to visit Tahoe Valley yesterday and um just seeing the campus and knowing what's going to come from our new Bond money is so nice to see just a real relief so we're
003looking forward for that to progress and then last night we went to the PQ which I had no idea what that was but I was so proud of the parents who graduated last night and it was um it was just a real feel-good event and then I also went to community night with Sierra house and I think trusty Anderson forgot to say that he uh got his picture with Batman Batman yeah Batman there it was great it was just a great turnout and just a lot of great energy that night yeah that was a great night yeah that was a family engagement night it was focused on reading and um yes I got to pet the nice dog that came that you could read to the dog that was I know we all were there
004it was it was a good showing so thank you and I had a chance to see um the students perform I think it was the it was the fifth graders their final performance at Tahoe Valley on I learned a lot of history they did a a play about uh Egypt and the Euphrates River and the Tigers I thought wow those kids U they know a lot I mean I felt like they were ready for Middle School um you know Mrs Brown's class in history so anyway they did a great job okay with that student board member report I don't see a student board member she was unable to make it snow sure I understand we'll miss Mia Valenzuela all right superintendent Cutler president keer members of the board thank you so much I'm gonna make
005mine relatively short tonight um I wanted to talk a little bit about the power outage last week um and and be because it was a very difficult situation and and I know the took some some criticism and and and and that's fine I just wanted to make sure that talk about what happened a little bit and in our decisionmaking process the power outage went out about 720 and we had buses already picking up students and parents actually already dropping students off at school um and and also when power went out we needed to confirm that where it was out of course we learned it was out everywhere um but you know we didn't know that right when it went and dropped right that that takes a little bit of time and then the next thing
006we need to do is is do we have a sense of how long it's going to be out so so um as students were getting picked up on their buses and getting delivered to schools we had a lot of folks going are we canceling school what are we doing and we really aren't in a place to cancel school once we have picked our students up um there's a term called en local parentis we become the parent as soon as we take them onto the bus and then and they deliver at school and so we really needed to make sure that we got our elementary students especially into the campuses and um and in the meantime we were working to say okay it when when would we cancel or when would we determined that if we
007got the power back we we would stay in school and so as we worked as a team we actually identified if we knew the power is going to be back on by 10:00 since we already have our elementary students there and it's actually approximately 8:30 now then you know what yes it's cold but there're you know that power's out everywhere hopefully we get our our our power on and we'd be able to have school that day we started having rumors of 11:00 and we said okay you know what we need to go ahead and cancel so we were putting a little pressure because we thought maybe in this window between Elementary starting and middle and high school not starting we could do that and it was a little messy A little sloppy but but I
008thought the team did a great job navigating it a really big shout out to our our site staffs they they especially at the elementary level they got the students there um we had students arrive at the middle school as well um just because of the process of parents dropping um so all the sites and and the staff were there maintain the you know their professionalism of not worrying about you know getting out of the themselves making sure our students were picked up following up calling parents making sure students were home um just did a great job and and so I always wanted to explain that we right ever if there's ever a situation that occurs and we are already in school we're going to have to take some time or are in process of going
009to school so unique timing on that I just wanted to make sure that I shared that um snow day today it was is actually really relatively easy I do want to compliment our our team um I I gave Dave Zebo a hard time um I said ah I got to the office I said there's only six inches here or so you know I said Dave we we could have pulled this off and had school today um he said no you know and and and and there are areas that had such big drifts and and so much snow and and obviously not safe for our students to travel in and our buses to travel and and and just to reiterate when we make a decision to to cancel school it means that we really don't believe
010our campuses um can be safe and for the day or or or our buses can transport through through the snow so great job to Dave and his team I'm getting our campuses ready for tomorrow um right now it looks like we will have a school tomorrow I wanted to mention PK which stands for parent Institute for Quality education and um I've really been proud of that program that's a program we instituted um um back in 2021 um and we've been doing it every year and and so excited about um watching our parents get excited about how they're learning how to support their students um through this academic process and uh and uh trusty kamacho thank you so much for being there last night I know that others weren't necessar specifically aware or weren't able to
011make it but um you know we can't make everything and I wasn't able to make the Sierra house and so I so appreciate when we cover those and and have our visibility it's really appreciated with talking about attending things we do have an annual event coming up next Wednesday Wednesday night and I just wanted to make sure that I highlighted it we have the state of the district um we start welcoming folks in at 5:30 we'll start at 6 um I will open up the meeting TR president keer will do a welcome um uh superintendent mon Sala from elderado County Office of Ed will be here and they'll also do a message keynote message and then we'll actually just myself Dr rer and um Miss Miss B will go through what what what's been going
012on with our our district um our facilities I'll do a brief thing about the the bond activities um uh we'll talk about budget we'll talk about education and then we'll have a round table conversation um and I I believe Dr reer is going to have our tabletops talk about the survey results and giving us some additional information around that so that way they can help us think about changes in the future we will end the night um with a panel of folks just to talk about how we in essence do Wrap ground Focus support for students in our in our community um all that in about an hour and a half it's kind of crazy kind of fast but it's really exciting and I look forward to it and I hope that we'll have a
013great turnout we've for those that maybe haven't attended before we've had as many as 160 one year one year I think it was 90 to 100 um so really a big event for our district that's my report tonight thank you I said it was going to be short and then I ended up talking a lot longer my apologies thank you Dr Cutler I appreciate it I did hear good feedback from parent parents just that they thought the school district did a great job that power outage outage day you know they I think people recognize the conundrum yeah the challenge thank you um do we have any employee Association reports yeah I do not believe I see any employee associations here this evening so um no no all right and then we have uh item 7e
014which is public comment this is for items that are not on the agenda tonight do we have any public comment yes are you are you going to read about public comment um I this is the only one okay Jake um if your comments on an item that's not on the agenda your name will be called at this time Mr Nester if your comment is on an item that's on the agenda your name will be called after that item is discussed please limit your comments to three minutes or less if there is more than one speaker on a particular topic the board president May limit the comments to less than three minutes and no more than 20 minutes of public input will be taken on any one item we appreciate your cooperation and helping us facilitate
015the timeliness of our meetings also I'd like to remind everyone that the brown Act only allows the board to address items on the posted agenda the board is listening and cares about your comments but we cannot respond to any of them at this time all right all right so we have uh Jesse Krab um speaking about Sierra House special education thank you Jesse hello uh thank you I spoke here last year after Darren Miller cacac community action committee had two meetings one with just you Dr Cutler Allan Valerie I still ended up having to sue you we went to court and looks like we'll be going again so I just wanted to read a letter that you received in the board May 1st 2024 from your employees at Sierra house says we are writing this
016letter today to share our concerns about a staff as a staff about current and Future Special Education placement in the Sierra house Elementary to begin with we feel our school's greatest strength can be found in diversity of our school Community this especially true with the inclusions of students with disabilities however this PR program can only be successful if our school is giving the support it requires our special education classrooms are suffering from high case loads and an overall lack of administrative support our school is suffering from lack of classroom space space to adequately run intervention groups space to properly administer State manded Testing and space to safely Park vehicles in our parking lot teachers are being asked to differentiate and increase levels due to the inclusion of special education students multilingual awareness and high levels
017of students coming from socioeconomically dis advantaged families most importantly our principal Karen Holmes has been asked to take on tasks far above those of her peers she has attended over 72 IEP meetings so far this year and she has spent numerous days assisting in special education classrooms due to staffing issues this polls her from daily responsibilities of an already overwhelming workload and often makes her unavailable to us before and after school all these factors have increased inequities among our elementary school we ask that you please consider how do we adequately manage these programs in our school spread these programs around the district district one this would ensure equity and physical learning spaces for all schools equity and special education inclusion among staff and teachers equity and IEP responsibilities and Equity administrative requirements most importantly this
018would allow ltusd students to benefit from Full inclusion two if these programs must remain at one site provide a full-time on-site administrator to support the day-to-day proceedings of the special ed program and to support appropriate inclusion and differentiation while guaranteeing special ed requirements being met under ID ensure all special ed positions are adequately staffed and case loads not too high to manage provide inclusion and differentiation training for all staff including teachers and structural assistance and to support all staff to ensure we are truly providing an educational and social setting that meets the requirements of a free and appropriate public education in the least restrictive environment like I said we had a few meetings all I got out of that was you worried about your reputation we met Valerie and you started off by the meeting
019by saying oh I felt stabbed in the back I feel like I was kicked in this how do you think I feel you guys knew about these problems when I met with you the first time you told me you known for four years I don't think any of these things that they suggested have been done I know Karen Holmes is struggling I know she's in the same position she hasn't got any help my son's class has less AIDS now than it did at the beginning of the year and more students you know I'm sure you going to have a big dog and pony show when Karen retires next year but you're not supporting while she's here and you know how hard it is to go out on a limb and write something like this you
020don't think they faced any repercussions nothing happened I'd call that a repercussion they didn't help get any the help they received you know I know the return on investment isn't what it would be for say a lacrosse team winning a trophy or state championship and there's a cost benefit analysis to everything when it comes to more school but if you don't support your employees why would I think you would support me or my kids so we'll see you in mediation thank you than thank you okay Mike uh is there anybody else that had public comment this evening okay that is all the public comments right and then um item number eight uh the student celebration which we are postponing to a future meeting and so item nine is our Lake Tahoe School District partner organization
021updates and we have the city of South Lake Tahoe here all right so excited to have um Joe Irving and our student Representatives here this evening city of South Lake too thank you very much Dr Cutler uh president keer and trustees uh for those of you who don't know I'm Joe Irvin City Manager for South Lake Tahoe uh I love our partnership we have with the school district and I just wanted to be brief and highlight a few things that the city's working on right now uh first of all I'm grateful to see this miracle March out there today uh I have a junior in high school and she was very excited about the snow day so um but it makes the city manager very happy to see a late snowfall gives me a little
022ease that our forests are going to continue to have some moisture in them the lake uh Stay full and maybe delay the start of our fire season that is really on the front Forefront of all of our minds and speaking of fire you know that's one of our top priorities at the city uh we've been building our fire prevention Bureau over the last two years to a level where we're doing a lot of uh inspections for defensible space uh working with CTC United States Forest Service uh Lake Valley fire district to do treatment along the wooy areas and take care of the lands that are in the city that are owned by public agencies to treat those to a manner that's appropriate so I do not anticipate fire uh prevention falling off of our list
023of priorities and I'll put a plug in for a fire Forum that's being held at the tadada uh uh theater on April 17th and I'd welcome you all to come and listen to what the agencies are doing to help protect all of us and keep us safe in a coordinated effort and just to note that I'm so excited we could partner in that activity so thank you yeah no it's great I appreciate it like I said it's a a really healthy partnership uh second of all that's probably the top priority I'm focusing on right now is we're uh I'm sad to say we're losing a a wonderful police chief that we've had working for the city of South Lake Tahoe Police Department for 30 years he's a HomeTown boy grew up here South Tahoe High
024grad and it's going to be very hard to replace David Stevenson uh good friend and an excellent police chief for the city that recruitment's ongoing I'm managing it personally uh and uh I know that we will find the right person to step in and uh work with all of us to keep our community safe and uh be an approachable police chief that focuses on community policing and the things that I think we want to see uh an approachable inviting Police Department that is a good mentorship for our students and you know the Youth of our community and so that's uh something that is on the horizon you know we partner on the SRO program that's something I see of Great Value I hope you guys all do too I know when I go to the
025basketball games I see some of our police officers there and our SRO officer and it's just nice to have their presence there in my opinion so uh I have confidence the police department will be steady and strong going forward and then finally uh this coming Tuesday our city council will be holding their annual uh or the biannual strategic planning Retreat so we uh develop our strategic plan in a 5-year increment and every two years we look at updating it and look at what needs to be refreshed based on you know it's important to do that every two years because we have new elected officials and they need to get their fingerprints on the documents that set our priorities and policies and so um that'll be a facilitated Retreat you're all welcome to tune in or
026attend if you'd like and uh with that I'd like to turn it over to our assistant city manager Hillary roverud my partner in crime she's a wonderful addition to our executive leadership team and she's got some highlights as well as introducing the wonderful students that we are working with thank you Joe good evening trustees thank you for having us here this evening to give this update uh I have a couple more things to highlight that the city's working on the city continues a lot of efforts in community engagement and Outreach um putting out newsletters holding workshops all through town uh the last couple of years we've had quite a few housing workshops uh planning efforts that are underway the forums that we've talked about just to really engage the community more also several public surveys
027that we have put out and really looking at different ways to to get people to engage with the city and uh get informed and also provide their feedback we have been working with the um City's public information officer Sheree Warz as well as staff and a variety of different departments on a redesign of the city's website um we conducted a public survey we did a few uh focus groups to get information or to really explore how people are looking for information on the city's website and how they navigate to try to find it it was very eye openening to see all the different ways that people think as they're trying to navigate through a uh website so um with all of that we're looking forward to July launching a designed with a fresh look uh
028City website that is more user friendly um other efforts on community outreach and engagement you know the city teams are always coming up with uh very creative ways to get information out to the public and I want to uh encourage all of you to keep your eye out for a video that we're working on now I'm not going to spoil it for you but uh really highlights all the capital Improvement projects that the city has coming up this summer and I think you're going to find it very entertaining so keep an eye out for that um also developing this Community Academy this is one of the uh strategic plan priorities of our city council and we've really had the pleasure of working with the student liaison Sasha picket and Sebastian Guero on this project uh
029they're both phenomenal really commend the district for appointing them and letting us work with them it's really been uh fun for us and I'm just so impressed with how engaged they are and Innovative they are and um just the the value that they've brought to the city in working on this Community Academy so with that I will let them take over and uh tell you all about it hi I'm Sasha picket and I'm a senior at South Tahoe High School I'm Sebastian Guerrero and I'm a junior South D high school so we've been working with the city and with the superintendent Council to develop the Community Academy and all right so what is the uh soual Community Academy well the academy is aiming to engage community members around our city ride behind the scenes look
030at the city operations and understand decision-making process while showcasing the services that the city provides the academy plans to welcome 30 participants who reside work or either learn here in the city of South Lake Tahoe and in fact our application is already open so the program it's a six- week program and it starts on April 16th and ends May 28th there's s weekday sessions from 6:00 to 8 and three Saturday sessions from 4: to 6 and each session has like a different topic ranging from like Finance to sustainability to housing and the last weekday session is a graduation ceremony so looking at week one that would be about the city government overview that would be Wednesday April 16th from 6 p.m. to 8:00 p.m. and our topic will be city government structure IC plans and
031Communications and our activity for that day would be a mock city council meeting week two is finance that's on April 23rd it's a weekday session and the topics are City count City Finance budgeting and spending and the activity is a budget budgeting exercise for week three we'll be looking into public safety and this week we'll have two sessions one will be a weekday on Wednesday and the next one will be Saturday for Wednesday the topics will be fire and police departments crime prevention investigation and what goes on usually during emergency response for our weekend session our activity will be a tour of the police department and fire station week four is in infrastructure and sustainability and this is another one where the activity is kind of long so it's on a separate day so the
032topic on the May 7th week day session is streets facilities airport Transit storm water sustainability and the activity on the Saturday is tour of the corporation in airport week five will include Parks and Recreation and all the topics will include Parks and Recreation and one of the coolest ones I think is our new W rec center and that's in fact going be inter activity on that Saturday during the rec center week six is the last week and it's May 21st and it's going to be on Planning and Development so the topics are planning building and housing and the activity is project development exercises now the seventh week that would be the graduation for our members and some activities that will go on that day would be the ceremony uh introduction of a challenge coin and
033we'd also like to see some feedback because hopefully if we have enough participants we'd like to do more cohorts thank you if you have any everyone who's interested definitely have them fill out the applications but we're really excited to get it started fantastic I love the the grouping that you guys are doing with the city just having that two by two having the student Le it's just I think it's amazing I just wanted to know your second week two the finance that's senior scholarship night uh oh Sasha sorry Sasha well Sebastian could cover for out there Sebastian can cover Sebastian can cover for you well it I you guys did a great job and are you you're you both will be participating as much as you can in the academy and then um are you
034helping with the presenters or are and are you know working with different departments in the city then for each of the um topics we're both trying I'm trying to meet with um Sarah to like learn more about the sustainability section of I think that's what I want to go into in the future I think Sebastian's um trying to meet with uh his name is Zach so yeah I'm kind of looking more into like real estate and development so Planning and Development learning more about like planning and Parks and Recreation I have a question another one um when you said 30 participants what age range are you looking for are you looking for kids mostly like high school ltcc kids that kind of stuff or what is your demographic demographics I think the age range is
035really anyone just because anyone who like lives works or Goes to School in the city is like affected by you know like how the City Works so I think it's 15 and up but definitely High School definitely ltcc but also anyone who works here or has worked here like they would be obviously welcome too because they live in the city or they work here and they could always benefit from learning like more about the background of how it works and can you have EXT extra people who weren't enrolled in the academy do the tours of like the new rec center and so um yeah we we we're starting to have discussions about some tours that we can organize oh great yeah well I I really you know actually I'm very excited about the I I
036know in the past the city has been a partner in like leadership programs like I think I was I years ago you know there were these leadership programs that were the Chamber of Commerce would sponsor and the idea would be it would be over the course of the whole year and so each month you'd focus on a maybe a different agency or something you'd learn about around the Basin I did that and it was really informative you know to learn the different roles and and things going on even though my job was related to regulation in the Basin I was still very you know I don't know much about fire and police for instance or whatever but um so I I appreciate that you guys are doing this just focused around the city and hopefully
037encouraging people that they'll be more engaged that they'll have younger people who want to run for city council or or anyone like you said I'm not worried about the age either and um I I might even sign up because I looked at those dates and I'm actually like I I'm actually like have those dates clear on my calendar which is like a miracle but uh but I I don't know if we'll see how many people show up but um I'm hoping it's it's successful and I hope like said newcomers as well as people have been here forever like me no I'm just 40 years but but uh that there an opportunity really for everyone to learn something about the city right so thank you for doing that I really think it's really creative and a
038great program and I just have to say I am so proud of you for putting this together the city is so complicated isn't it there are so many different areas that you have to that that they touch and to have these students get this information as such you know why does they're trying to decide what they want to do with their lives you know um like you said Lori our president president camper um it it helps to expand their Horizon it helps us to get great leadership and what age can they become City Council Members because I think I see two right in front of us here real soon right 18 thank you very very much we got the future 18y olds ready too the school board you only have to be 18 to be
039on the school board as well so these are all aspirations so I appreciate that thank you so much I would just like to say um I can't be more proud of Sebastian and Sasha um and our student super student advisory members and and just for folks that may not know um you know we have our superintendent student advisory that's made up of of 10 students and to are assigned to the city and and they've done such an amazing job but also to to Joe and Hillary just thanking them for welcoming and working with our students and and as you can see the opportunity to do this work gives them the opportunity to to engage at a different level to be in front of us to do this this this uh just growth and Leadership mindset
040right um and and so so thankful that we have the partnership that we do the things we do but also that we can really get our students engaged and have and have an impact so thank you guys anything else from board members on with this all right because because you know yeah Joe you have something yeah yeah really in closing uh I can remember early in my career when I had a mentor that uh I thanked him I said I know thanks for being such a great mentor were to me and his he said well it's easy to Mentor people who are effective and want to learn and that's what we have here like these two schedule meetings for us or seban me at 11 o'clock and like are we ready to meet tomorrow the
041the go-getter attitude of both of these individuals is really something special and it gives me hope for the future So yeah thank you well um you know I said to Teresa well Teresa said hey we forgot to get our our giveaways and and and and so I said well run and get them because you know we always uh when we have our our our partners come in and and speak so I've got each of you a nice water bottle this evening from Lake Tahoe Unified School District thank you so much for being here tonight thank you courseid heyan take quick you the board we'll take a quick pick right here and then yeah we'll throw the students throw the students over the board you want no hey students why don't you jump out in front
042of the board real quick and we'll get you in there yeah board if you stand up are right there all right thank you thank you guys thank you good job right match that hey mat Karen Karen match that it up another level from that put some pressure on her great so awesome thanks thanks guys be safe out there definitely they said they if they have your daughter school tomorrow they'll do more they'll do more cohorts they might schedule more throughout the year all right we have um item number 10 Educational Services Dr readers's program but we have the multilingual learner update tonight good evening board president keer and board trustees I'm pleased to be here tonight to provide additional data related to multilingual learner Equity as well as some program updates for you our work
043is authentically driven by the vision to discover and Foster the unique talents and potential of all students with a focus on comprehensive literacy Innovation and whole child approach the mission really comes to life is our program promotes equity in service to lifelong learning and academic Excellence um I'd also like to just quickly clarify the state continues to use the term English learner uh we have transitioned as of many districts in California to multilingual learner you'll see both uh the reason we've transitioned is it really emphasizes that asset of bringing another language with you into schools and building bilingualism and towards multilingualism as the asset it is that so many adults are striving for also um tonight we revisit some data for multilingual Learners and then build on top of it with data specific to long-term
044English Learners a new metric on the California school dashboard additionally we'll review the process for reclassification as fluent English proficient and in short how students successfully exit the English learner program we'll then turn to program updates and as well a snapshot of our partnership with the lake South Lake Tahoe Family Resource Center okay so tonight I'm going to start by revisiting some data that we shared in October for multilingual Learners um with the purpose of providing a platform to build on top of it new data specific to long-term English Learners which is that new metric on the school dashboard additionally um I'm very sorry so during my last update as I said we looked at this and it will provide our backdrop a key point is that we saw here um that our elac data
045that is kids coming into our district in the first 30 days we're coming in with about 5% lower levels of proficiency simultaneously we had our alac results after a b as we know 2223 previous cycle we know in the 23 in that previous cycle since we leapfrogged over our previous uh rates that we exited a lot of students successfully so I just wanted to revisit this that these are some factors going on and those are factors that also we see with our long-term English Learners that we exited a record group of kids we backfilled for reasons somewhat unknown kids just entering our system with lower levels and then um we see of all that we've kind of regained our equilibrium and we are lower on the dashboard this year and you'll see that continue as
046we look at the data another um just quick data review we also took a look at uh the Casp esac English language arts and math metrics and this slide summarizes um that that smarter balanced English language arts moved above State levels which we're very excited about it and then in math multilingual Learners also increase their performance but remain below the state average whereas data for all LTD students um in ela saw increases but f below straight State levels and all LTD students increased but also remain so just kind of that that tuo as we look forward so another data point that um we took a look at it in October and I'll be really CED in saying it it hurts to look at it um this is remains a focus for us we match the
047very low State levels of proficiency in science at around 2% of English Learners um we're continue to address this with professional learning science exam as I've mentioned is incredibly language Rich science curriculum is incredibly language Rich uh just a focus practice that we have been working with principles and with staffs on is a language protocol practice and play make that vocabulary play fun bring in sentence frames bring in oral practice that thing pair share it's an oldie but a goodie but there are whole lots of versions of it and then mandatory partici ipation the sticks or the classroom dojo and so that's a practice that is supporting science but supporting across the curriculum also okay brand new contextualize with the data we just took a look at I'd like to present data for long-term English
048learner lels uh we see here that a long-term English learner is a student who has been in their English learner program and has not exited or reclassified within seven years so if we think about a kindergartener used to be TK we no longer um as of last year are allowed to test TK to assess for English learner status but a student becomes an English learner with that initial Alpac in kindergarten and if they have not been um exited by sixth grade then those students will be considered a long-term English learner here we see that the number of students identified as eltel has declined year-over-year and then we took a look at it with a regard to percents um because our English Learners are also dropping part of that is economic part of that is reclassification
049successfully um so English learner population is also declining we see about a 3% drop um for this year in our population of long-term English Learners which is something I'm really pleased to see okay on the following slides we look at several of the new metrics on the dashboard comparing El and LEL students those long-term English Learners keep in mind that the ltel data is subsumed it is within that El data so it's part of that group here we see how both groups are doing on the English learner progress indicator so this is something that comes directly and only from that lpac exam that end ofe test that 100% of English Learners need to take um we see that both groups declined and as we noted earlier this is based in part on that large group
050of students we successfully exited in the previous year the group that reclassified included a very large number of long-term English um Learners which is a factor in this decline also another Factor again to be candid is that by the time a student is in elel a long-term English learner they've been taking that test for seven years they are in Middle late Middle School they are in high school it is an additional test it is a test that they get pulled out from largely um parts of it are with their teacher parts of it are with retired teachers who are very kind but might not have that that close connection and um we hear early and often from kids that they um can be resentful about that and so we know that we're might not be
051getting the best data that we're looking for and I think that's another Factor thank you so here we see that ltels show greater growth than the total eel group while still falling in the orange orange Zone we will continue to focus on Improvement in Ela with professional learning and onsite instructional support that is just not right apologize for that it's jumped a ahead of you so if you look at this LTS are and English Learners are in the red none of these areas are where we want to be we were in the blue we didn't have ltel data prior but in the English Le we were in the blue for Progress um and then cleared out a lot of successful kids we're in we're in a growth here next we see math thank you we
052see math um and we see increases for both groups significant room for improvement so increases of 9.6 points 12.5 but still plenty of room for growth um best practices such as our work with the CED Partners In Math support kids across the curriculum and they also are really supportive of English Learners because those are some language Rich um academic strategies also okay uh graduation rates we see both El students and eltel students improving moving towards the 92.3% um graduation rate for all ltusd students and seeing um about the same growth as all ltusd students on suspensions we again see similar eel and ltel data with suspensions going down for both groups that's a great thing to see and while the LEL group has higher rates of suspension um a reminder that the ltels are in
053middle and high school where there are greater rates of suspension across the board um we see uh this decline which is an improved data declines are um ahead at 1.3 and 2.4% decline ahead of general student population with zero change okay as I mentioned earlier re classification has is how our students exit the program after meeting state requirements the guardian at the gate is an lpac little yellow box you see they have to get a level four the highest level on elpac on that English language performance assessments of California once kids get um a level four we work wildly to look at the other metrics because that's the we can't consider them until that we are looking at a Test of Basic Skills we use I ready we use Cass we use some other Assessments
054in lower grades um we look at a threeyear c in ela and teacher recommendation and then teacher and then um parent input so that is we see that um after that banner year our rates have lower dropped a little bit but was pretty pleased to see that they're they're still relatively High still a good percent uh what you also see there is an image of one of the the certificates we use to celebrate this amazing accomplishment of reclassification it's showing really high levels of academic English to to achieve that okay so here are some updates um initial elpac continues to be given all year to any student new to the state or the country coming to us with a language other than English we have 30 days to do that all year long we're currently
055deep into our Summit of end of year alpack testing for 100% of elel students assessing Reading Writing listening and speaking um and again we use um wonderful retired teachers in combination with current staff um professional learning continues across the district working this week with the staff at Tahoe Valley we got into grade level uh collaboration with them and worked on instructional strategies for um English language development uh Miss Lana Kabab continues her work with teachers districtwide she works on one-on-one or with teams on data on planning on co- teing and on modeling strategies in the classroom and she's available by appointment and she has a regular schedule as well um and then when we start getting our results back from elpac this year then we jump into another cycle of data analysis and of working
056towards reclassifying another uh crew of kids while I'm here I just wanted to talk a little bit about the programs that we're hosting in support of students and families in our district through our partnership with the South Lake Tahoe Family Resource Center uh we know are hosting parent meetings twice per week as the name citus indicates there's always coffee and something nice and sweet the more formal English uh learner advisory committee as a state requirement is taking place monthly for each site that meets a threshold number of English Learners and this week we held the district English learner advisory committees uh principles for multiple sites parents and families from multiple sites we um also provide an online option if people weren't able to make it and it brought the this team together looking at our
057alcap looking at programs and inviting interacting between the principals parents answering questions getting some meaningful authentic input um through the community school ground we have two F FRC employees who are placed full-time at school sites Mount Tac and Sierra house providing bilingual support family engagement um and working with students additionally another employee with the Family Resource Center provides bilingual support advocacy uh supports parent engagement one day we K Tahoe Valley and that same day also then going over to South Taha high school and um doing a flex class borico um we know that offering basic needs Wellness advocacy legal support enrichment and engagement opportuni supports families with the resource they needed to support their kids it's been an exciting year and a half in partnership with the South Lake Taho resource Center and here we
058see a lot of the benefits that local families have received but I just want to focus on how the F FRC supports families with schools with enrollment with registration with monitoring student progress with communicating with stool staff how we facilitated transportation to parent meetings to events like the fall and spring welcome um and we also host forums frequently sometimes twice a week with Community Partners this week so far Barton shared information on prevention with the director of community engagement and a nurse and when uh this Wednesday and then tomorrow live violence free will continue an ongoing discussion on healthy relationships we'll conclude uh I'm sorry we'll continue our focus on assessment professional learning instructional support and reclassification with a focus on supporting students staff and families both at the district and at the Family Resource
059Center and in conclusion I'd like to thank you for your time and for your focus on these important topics and I invite your question I do um thank you for the presentation and I know you work amazingly hard I do understand that my question is though how long how many years in school is determines whether they're just an e or a long-term e if they haven't exited the eel program and the only way to exit isation process they haven't exited seven years um thank you Karen uh as always it's you know we know you're working really hard and I know there's we're seeing progress even if the numbers don't always show it and I just wonder I mean it's so frustrating right not to be able to see um more growth and more proficiency you
060know we all understand that um the potential is there right and I just wonder uh with the Community Schools I mean I appreciate that we've got like more people kind of hands- on Deck but I'm wondering about like one-on-one opportunities for students how much of that they get or tutoring after school tutoring or even I know um we still are doing the required extra time each right for all English Learners maybe you could share that with the new board members how much time that is but I feel like we need more you know oneon-one time but I don't know what are your thoughts about I'll just briefly answer one on one time is primarily provided or one-onone or very small group for the newcomers that is being provided um and in partnership in training with
061um Alana and so um there is more of a need we do you know from the banner year was only blue on the dashboard and I was up here jumping up and down um we do see that it's coming back up after clearing out that group of high achiev um but the requirement that I remember I went to the training that that the the yeah that designated time that they're required to have again and I'm watching carefully for getting hook you're okay there are um by state law we provide every single English learner with two things integrated ELD and that supports within every content area class that provide access to contary content curriculum those are those vocabulary practice sentence frames that built-in oral language practice and again that mandatory participation so that every kid turned
062to your table partner so everyone's participating all those things are supports within that's called integrated ELD then every student is also required to receive designated ELD that's protected time and minimum minutes has been removed in that but it is meant to be protected time it's meant to be as close to daily as possible um we work towards a minimum of a half an hour um Less in uh TK and Kinder uh but that's that time every day or half an hour per week every day half an hour um our collaboration schedule is usually an exception wnes um and that the only thing I'll add to that is based on Feld D standards and the goal for that is to prepare students for and a response to content area so imagine what you do you pull
063a kit out and now you making him an expert whether it's an expert on how to do a Power paragraph or an expert on how to think about cause and effect you've given them that vocabulary you've given them the sentence frames they've practiced IED it now you know maybe it's cause and effect in their small group on what happens when I hit my brother but they've practiced the language on cause and effect they've practice um vocabulary around cause and effect or sequencing or whatever and then now they can shine a little bit brighter in with their class doing cause and effect on the water cycle something more complicated so those are the two components thank you yeah I did not know that the minutes the required minutes had changed so that's frustrating but keep yeah
064but let's keep having appreciate that one thing I'll add in response is that we have had a lot of outpouring of community support at the Family Resource Center as of late and one thing that we've gotten a list of is volunteers who are interested in doing tutoring that's going to be a bit of a process I'm actually uh speaking with that group shortly so I'll excuse myself but of um fingerprinting and those sorts of things if you're working with children so we don't have at the Family Resource Center a tutoring program in place but it's something that's on our goals I really like the idea of having a flux program for that so I know that trusty Kam much had something I just want to thank you for everything you're doing I've been able to
065see a couple of um uh classrooms where the the students are getting the one-on-one and it's just they're excited uh the the instructors are just so are praising the students it's just it is really great to see and I just really appreciate all your all your time thank you so much yeah personal goal of mine is that the ELD can be the most most fun part of the day it doesn't have to be a punishment it's a right it's a service and it can be the fun part you know I just want to say this and trusty Mansfield you said it I mean she really I I don't know if I've ever seen anybody work as hard and she has two halftime jobs that are really two full-time jobs and and and Karen we're just
066so proud of the work you're doing and yes and I know that sometimes you're frustrated when you see little pieces of data that don't match your expectations but what I do know about you as you're driven to continue to strive and we've shown significant growth in your leadership and and you're and and just as you said you you got to run off and then go do something else for a Family Resource Center tonight you you give of your time I just want to just acknowledge that in front of the board tonight thank you thank you all right item number 11 facilities and transportation Mr David Zeo Zebo to talk about phase one Bond projects good evening president keer and members of the board since the last board meeting on February 13th The District staff along
067with our Architects and program manager had a chance to talk a little more about the approach of our phase one Bond projects and what would be the most proficient we did determine that focusing our bond projects with a campus by campus approach does make the most sense in doing this we would leave enough funds in Phase One to address districtwide energy projects projects the soft cost for our design and permitting of phase two and an overall reserve for any unexpected costs I have Brian Whitmore here this evening with us virtually and he's um going to present an updated approach for these projects and it is the staff's recommendation for the board to approve this revised plan hi Brian good evening everyone uh Brian Whitmore Studio W Architects um glad to be here by Zoom again
068um hopefully it's a winter wonderland out there you're getting a good wall up of snow there before the end of the season um but nevertheless I wanted to take you back through presentations very similar to the one that we gave you a month ago and um give you an update as to some of the things that we've talked about so that we can really finalize the phase one approach to the bond measure um that's also resulting in the uh contracts that we're bringing forward here this evening as well so let's go into the first slide so this is just a recap in fact this is the same slide that I shared with you last month this is um an indication of how we think the Bond issuances are going to roll out so what we're
069talking about really here tonight is phase one that early 2025 Bond sale of a gross $35 million of which we believe you have somewhere around $4.8 million in net proceeds after the sale uh we anticipate that 2 years later you're going to sell somewhere around that same amount maybe 35 to $40 million and then depending on how things go with the value of properties in the South bake Tahoe region um it maybe a third and final sale of closer to $75 million or perhaps a third and then perhaps a fourth sale 2029 and 2031 um of around $35 million each getting to that $130 million in Gross Bond sales so there's a cash flow component to this of course that you need to be aware of as we're going through and itemizing projects getting ready
070for design and construction next slide so this is similar to what we showed you the last time there are some changes which I'll go through in each case it was really the effort as Dave just mentioned um that both your administrators ourselves and also um your oncoming program manager coming Corporation was involved in as well so we got some of their feedback based on what they see the lay of the land and and what they recommend moving forward so what's unchanged from this um or from the last time that we presented is the fact that we do want to focus on the first project being the Softball Field improvements at South Tahoe Middle School U that project is DSA approved um we want to bring that to u to bid uh more than likely here
071this spring and then go to construction this summer um we've estimated $800,000 outlay for that um I do want to say I think this is somewhat conservative we're hoping that construction costs actually fall underneath this there's a little bit of dollars built in here for remaining soft cost there's um some construction Administration components that we have to cover there's an inspector of record there will also be some finalized DSA fees associated with this project that we'll need to cover um but I mentioned earlier the U project has largely been funded through the S Optimus program here locally in South Lake Tahoe and um they have even this evening I've been corresponding with rosemary otman from the S Optimus International there's been talk of them continuing to contribute to this project and so we'll find out
072probably in the next few weeks uh the amount that they're also willing to contribute that might also bring this dollar amount down even further um so that's been a great partnership obviously for the district um what has also remained unchanged is the focus on Tahoe Valley Elementary School the desire to want to get that done allinone shot so that includes both the modernization and new construction components and we estimated that at about 22.8 million in total project cost closer to about 17.5 million in construction um so that has remained unchanged since the last time that we presented what has changed a little bit is we talked about trying to maybe spread some dollars around in phase one various campuses for Safety and Security projects in particular at the parking lots and maybe in the administration
073offices that sort of thing we recognize that sometimes that can be a challenge with DSA because um oftentimes DSA wants to pair projects with things like path of travel requirements and fire life safety requirements so that we meet certain minimum Code Compliance when we go from Project to project and so it it really makes it easier to sort of look at things campus wise wide uh by campus wide and so um the conversation really started surround the idea that South Tahoe Middle School was probably the next most important um in terms of a lot of not only the the parking areas and the administration office and that sort of thing but also the athletic fields um the field and track U the baseball field amenities the tennis courts a lot of the things that's suround
074that um that are in dire need of repair um and so what we looked at then was um including really all of the modernization at South Tahoe Middle School with the exception of um there were three Wings there classroom wings that we had looked at um potentially modernizing a lot of the interiors that we can come back and do later um and so we we came up with a dollar amount this $9.3 million that we think is sufficient including soft cost to cover all the things I just mentioned with the exception of some of those interior improvements with classroom wings that could be done at a later time um that leaves some money remaining for districtwide energy projects um the district is working with a company called verigy who I believe the board has met
075before so we've allocated around $200,000 for projects associated with that that could be things like lighting HVAC repairs and other sorts of things um it was mentioned earlier and we talk about this again that in order for you to be very strategic about how you go about delivering these projects you want to be ready at the next time that you sell your bond so in two years to go to construction immediately you don't want to start with design of the next phase of projects um when you sell that Bond because you're going to be a year further out and potentially a year further out in construction escalation so what we're looking at in phase two or rather in phase one is to isolate some of the soft cost the design costs and the DSA plan
076check fees to start the design for phase two projects in phase one so that when the phase two Bond sale occurs you're ready to go and we've estimated around 800 $1,000 to cover that we're not sure exactly what phase two Bond projects will look like but we'll probably start to address those later on this year if not early part of next year so that we're ready uh for the early part of 2027 Bond sale to get ready for construction that year and then that leaves you with approximately $900,000 for what we're calling program-wide expenses and reserves the reserve portion of that is really meant to be there in case some of these projects go over budget by a certain margin uh we have some reserves there available obviously if it's not spent goes back into
077the pot for phase two um and then other program wide expenses that we may or may not fully understand including things like trpa um some of the program management expenses some of the other things that are sort of not maybe Project Specific um but will come up in the process of the phase one Bond program and then that totals that $ 34.8 million so the real change here is that rather than focusing on a lot of different campuses we're really focused on Tahoe Valley Elementary School and South Tahoe Middle School along with some districtwide energy projects the soft cost for phase two um and then having enough of a reserve there uh to cover any any unforeseen um scenarios let's go to the next slide so again when we look at Taha Valley Elementary School
078this was uh based on the master plan this is the existing conditions let's go to the next slide and what we're looking at here is really everything shown on this um particular slide so modernizing classroom wings uh the parking the improved drop off uh demoing the Portables building a new classroom facility again this is just a concept as to where that new classroom facility May lie um but really transforming this Campus U from the inside out let's go to the next slide and so everything on this list um as you can see there at about 22.5 million um we had a few other items that we added in there just to make sure we have enough in terms of soft cost and other building components but about $22.8 million identified um for Tahoe Valley including
079all of the items on this list next slide and then at South Tahoe Middle School this is the existing conditions let's go to the next slide really looking at everything here with the exception of where it says Next Generation classrooms uh in those wings there those would be removed uh but the refinish the artificial turf and track a new Roofing at the multi-purpose building modernizing the multi-purpose um and gym the uh entry signage excuse me the um improved entry signage parking areas drop off refinishing the tennis courts uh improving the path of travel and the amenities associated with the um baseball field all of those things being part of this I'll say modernization of South Taho Middle School next slide and so when we look at the um itemized list here we've lined out the
080item in blue that's the item associated with modernizing classroom facilities which could be done later and then we lined out the improved the softball fields because we've identified that of course as a separate line item uh in the program uh but everything else on this list list is what we anticipate having um to do in Phase One at South Tahoe Middle School and that's where roughly that $9.3 million amount comes from let's go to the next slide so the next steps in terms of the schedule um here this evening we have both the architectural um what we call supplemental agreements to our Master agreement that authorizes the design of phase one that includes um the Tahoe Valley elementary school project and the South Taho middle school project um what we want to do and we're
081already working on that along with your legal counsel is to issue the lease lease back um request for proposals um after this date I think um we're we're well on our way to getting that out very quickly um to where you can have that lease leaseback Contracting partner on board uh as well um and the way that's going to be written is to either have a combination of those two projects or individually each one of those projects so Taho Valley and South Tahoe Middle School could go to one contractor potentially two contractors uh depending on how that RFP is responded to and how the district decides they want to pursue uh lease lease back um procurement the um the idea again is that we have all of the players in place and I think even
082this evening you're probably approving Cummings a contract for program services so essentially you have your Architects on board program managers on board and very soon thereafter your contractors on board to move all of this forward just a tentative schedule the design and documentation for phase one would occur from now through roughly um September of this year we look to um probably submit to DSA somewhere around October um perhaps November so then that agency approval occurs until early next year probably February of 2026 um we can one of the Beauties lease leaseback program is we can actually do some of the bidding of the sub trades while we are in for DSA approval we don't have to wait necessarily until DSA approval is done um but generally speaking we may end up that we're out of
083DSA quick enough that we can get bidding completed um around that Springtime which is an Optimum time to bid um and then have construction ready for summer of 2026 with a lot of these projects being completed by summer fall of 2027 um so really looking at targeting occupancy of a lot of this new work by summer 2027 the softball field of course we want to complete by this summer of 2025 um so that would be the first project out of the gate to be completed so I think that's it for our presentation here this evening happy to answer any questions that the board might have um and really looking forward to uh getting this started it's exciting very exciting thank you Brian and Dave any questions yeah are there any questions for Brian and I
084I asked Teresa to put back up the slide of what we're actually asking you to basically say yes the this is this is the projects we want and we will get going this is an action item so if no questions or comments do I have a motion move to adopt phase one Bond phase one Bond projects that's correct I make a motion to accept the phase one Bond projects as they're written or did trusty Anderson yeah he just made the motion so do you want a second were described as the described described so yes all right so described so we have a motion by trusty Anderson seconded by trusty Mansfield all in favor say I I I all oppose say nay all right motion carries thank you Brian thanks Dave thank you Brian exciting times
085exciting right we have item 12 a long list of uh agenda items under Miss Butter's name you just like me to be the MC of yeah of the whole meeting okay so we have 12a series a bond sales this is a presentation good evening president keer and board trustees series a for measure you Bond was sold to investors on February 25th we have Rick Han from da Davidson here to explain the process and answer any questions thank you Kelly and good evening uh board president uh keer and board trustees it is for those of you in the audience who don't know who I I am I'm Richard Han I'm with da Davidson the bond underwriter and uh it is my distinct pleasure to present the results of the bond sale that we had on the
08625th of February so if you turn to the first slide um this was the first 35 million of the district's 127 million measure U authorization um some of the highlights of the sale you know we sold this on the 25th of February and it was was uh an unusually strong day in the market um and that was not by design a lot of times this is luck sometimes the fish are biting more than other days um but we had a very good day uh on the 25th and in particular there was strong demand for Lake Tahoe Unified School District's bonds we had um 30 distinct investors which is quite a few um and the combined orders exceeded 263 million uh we had a lot of big investors come in uh a fund called eaten Vance
087put in for about 40 million um we had others putting in for over 20 million so the combined total was 263 million and the result of all that was you know when we um when we sell bonds you know uh uh trustee kamacho you can relate to this but we use a lot of analogies with home sales and mortgages and so when you have that many offers or that many um orders that gives us the ability then to um lower the interest rates and so in certain uh maturities where certain Bonds were maturing um we were able to lower them by as much as a little over a tenth of a percent which is pretty significant and so the net effect of all that was that um the overall interest rate for the district was
0884.29% that was the what we call the true interest cost which was um 35% lower than what was estimated in the January resolution and the all-in cost of borrowing was 4.36% and that would be similar to an apy um and uh because of the lower interest rate the total uh principal and interest payments on the series A bonds assuming they're not refinanced uh sooner uh would be $890,000 less than what was in the resolution and uh there were other comparable sales that week um Lake Tahoe did quite well and I'll get to that in a second and um you know Brian mentioned needing uh 34.8 million he helps you spend the money and my job is to get you that money and this morning uh da Davidson wired 34 m810 into uh the district's project
089fund at El Dorado County so it's there for you to spend when you're ready uh moving to the next slide uh when I said that we did well uh relative to other sales um I I'll give you a couple of anecdotes uh during the order period on the 25th we were getting feedback from investors and one investor said um yeah you know I like the credit I like the name obviously uh it's a marquee name but um you guys are too expensive compared to San Francisco Community College District they're in the market with a larger deal um oftentimes larger deals attract uh more investors because they like the liquidity the size the block sizes of the bonds and so the comment was um I'm going to go buy my bonds uh from San Francisco C
090CCD because they're cheaper they're offering higher interest rates and so um that piqued my curiosity so I put together this comparison you know San Francisco CCD as you'll see sold on the same day had the same credit rating it wasn't insured um so you know again that's an advantage for Lake Tahoe that we had the bond insurance but you'll see I mean in 2026 um Lake Tahoe had a 2.46% San Francisco had a 2 .58 so a difference of um 1200s of a percent and so you can see in that last column the difference the lower the number the better and you know we have what's called um I mentioned this to Dr Cutler and and Miss buttery during the call that um we have what's called uh the municipal Market data um curve and
091that's basically the Benchmark that uh Underwriters use when they're pricing Bond and setting interest rates and um for these purposes when you look at that the lower the number the better this is a function of being in California right now and you know being that we're in a high tax state um there's just strong demand for California bonds so these bonds are pricing under the AAA curve and you're at an A1 so that means you know there's AAA there's double A1 able A2 and then A1 so your three notches below that but your interest rates are below the AAA curve so that's pretty impressive and um you know to give you some additional perspective uh I was in the market today with uh a double A3 insured deal from somoma County and you picked a
092perfect day to get into the market because since Tuesday the 25th um it's gotten very choppy in the interest rates uh in the mun Market um interest rates have risen by as much as a quarter of a percent and so um you know we saw today um some difficulty with some Bond sales ours went well others uh other Underwriters struggled I heard of one deal that actually got pulled because they couldn't get the sale done and just to give you um a point of reference uh Redlands Unified School District pric today and that is a double A2 credit so two notches higher in credit rating than late AOE and they had a rather large deal of 100 million and if you look at that 2054 maturity you'll see that you um have a yield of
0933.98% and Redlands in that same maturity with three times the bonds um was a 4.23 so you were a quarter of a percent better and I know that Dr Cutler you know I've known Dr Cutler for 10 years I think this is our seventh bondage issue together and he's one of the few superintendant who most superintendant rely on their Ma and uh defer to them but Dr Cutler always says so how did we do and tell us and so I thought that um uh that you all would appreciate um these anecdotes about how Lake Tahoe performed so all in all you picked a great day to be in the market compared to where we are today and there was just strong demand for Lake Tahoe's Bond in general and so you really outperformed and so
094with that um any questions any questions from the fantastic thank you for the presentation and I was really impressed even with the the summary that was in our board packet I was just I thought wow we really lued out and and uh yeah that was I don't know if it's just luck but I know uh Rick you've been really helpful at you know doing the work for us so I appreciate I was going to say Rick and our and the team that we have yeah just topnotch um and they're right on top of it and and we talked prior about you know if if the day we're coming comes up and it's not benefiting us then we need to not yeah move forward and when we got the information about how we performed it was
095really really exciting and I actually and I I appreciate you know that you asked to have it brought to the board and I I when I read the summary I thought this this would be a great press release because I know the voters um they were really concerned about the costs of this Bond and the cost to the property you know the taxpayers and um I think this information is just gives builds confidence in the community in knowing that um you know we got them a good deal and we're saving money and that whether we actually save them money but we have more money to spend you know for projects which is great that Savings of $890,000 just from the interest rates is yeah we should highlight that you absolutely and a 20 9e financing
096to get an apy of 4.36% um I don't know anybody who can get a a 30-year mortgage for anywhere close to that these days so exactly yeah yeah I think it's worth celebrating so thank you so much Rick was my pleasure thank you so much all right thanks Rick have a good night absolutely you as well thank you 12b is a supplemental agreement with Studio W for measure you Bond agreement for the Taho Valley Elementary School and this is an action item Studio W is approved as the bond architect at the January 23rd board meeting per the contract we will they will have additional supplemental agreements based upon each phase this contract is for Taho Valley Elementary School we have Reed Shannon from dwk to answer any questions it is staff's recommendation that the board
097approves the supplemental agreement for Taho Valley Elementary School in phase one of the bond read is online if you'd like to ask him any questions regarding the contract and and also um I believe Brian is still here if you had any questions for him as well any questions nope excellent so I'll make a motion to agree for the supplemental agreement with Studio W for measure U Bond agreement with Taho Valley elementary school and I'll second all right I have a motion from trusty Mansfield and a second by trusty kamacho to approve the supplemental agreement with Studio W for measure you Bond agreement to Valley Elementary School all in favor I I I'll poose n um okay I said I said I sorry I'll the motion passed thanks Reed for being here for questions okay next
098item is the supplemental agreement with Studio W for measure U Bond agreement for the South Taha middle school again this is a supplemental agreement with Studio W for phase one of the bond specifically for South Tahoe Middle School to staff recommendation that the board approve the supplemental agreement for South Tahoe Middle School in phase one of the bond do I have any questions or a motion okay I will make the motion to agree to the supplemental agreement with Studio W for measure U Bond agreement with for South Tahoe Middle School I second the okay I have a motion by truste Mansfield and a second by trusty Anderson all those in favor say I I all those oppose say n okay it's was motion was passed and the next item is 12d pro project program management
099contract if you recall at the February board meeting I reviewed the process for selection for our uh project program management firm we interviewed the three finalists and selected coming group as the project program management firm for the measure UB Bond project it is staff's recommendation to approve the coming group as a project program manager for the LTD measure U Bond I throwing in random letters today sorry um we do have uh George roas here to introduce himself and answer any questions like and and Reed is here as well who worked with negotiated the contract thank you thank you Reed for work on the contract negotiation and uh Mr Roos is here any questions nice to see you um no questions uh do I have a motion now it's your time come on up to the
100mic he at least can introduce himself and say hi of course George roas um pleasure to see everybody uh president keer and trustees and rest the cabinet just want to thank you folks for this opportunity uh we're very excited to be here of course tonight and then uh just really excited to just get going on this Pond program so yeah so have you thanks for coming up and the on the in the weather hopefully your drive back is safe tonight it's not too bad it was wet I know earlier all right so now do I have a motion all righty I'll make a motion to approve um the contract for cunning all do I have a second I'll second okay I have a motion by trusty kamacho and a second by trusty Mansfield to approve
101the project program management contract with the cumings group all in favor say I I I I all right motion welcome AB board yes all right thank you wow lot lot thank you for the work on the on the agreement thank you so much yeah appreciate that thank you and good evening everyone I know we'll have a long we have a long uh relationship with these projects okay item 12E is the California uniform public construction cost accounting act and it's a discussion at the February board meeting staff introduced the California uniform public construct construction cost accounting act or cupka to the board electing to become a participating agency will help us with maintenance and specifically to get moving quickly on some of our smaller Bond projects after tonight's meeting staff will bring a resolution to the
102board for approval at the March 27th meeting this is a discussion item are there any questions we have any questions for Miss FY my one question is that manual are we um prepared to implement it I mean how much training and or I mean I I read through it require a lot it doesn't require a lot of training it just looks like a lot of things we have to be sure you have toide by but um the a lot of it is the accounting system and educational accounting system complies with cupka so we don't have to make any changes with accounting um all the coding is the same that's the biggest thing I think most agencies struggle with okay cool thank you excellent all right any other questions comments okay um moving on then we
103have the uh fiscal year 2425 second interim budget report this is an action item as noted in uh Education Code 42131 the governing board must certify in writing whether or not the district can meet its Financial Obligations for the current and two subsequent years within 40 days after the close of the financial period being reported the financial reporting for the second interim ended January 31st 2025 and must be certified by the governing board by March 15 2025 the second interim Financial reports demonstrate that the district will be able to meet its Financial Obligations with a reserve for economic uncertainty or E of greater than 3% for the current and two subsequent years as a result will self certify positive this slide reviews where we are in our budget cycle I'll present this slide anytime I
104present on budget with where we are at that time highlighted so where we we're at the yellow second interim budget that's in March so we analyze any unspent funds which also adds to our budget for next year yes uh doesn't want to go there it goes thank you the V this is the visual representation that I presented to the board in our January retreat and the star highlights um where we are so that will move around the circle based upon where we are in that timeline The District budget is made up of many different funds the general fund or fund 01 uh makes up the majority of the budget while the first in the second inter report includes all the funds listed as well as some of the others the general fund is what we
105predominantly report on there we go this slide shows a distribution of total revenue for the district as well as a breakdown of total expenditures on the left you'll see that the revenue chart our Revenue totals 61.5 million which is an increase of 38 excuse me 387,000 since the first interim almost 70% of our funding is from the local control funding formula or lcff which is 42.9 million on the right is the expenditure chart the largest component of expenditures is made up of salaries and benefits for both certificated and classified staff at 53 million or 80% of the expenditures we've also decreased our expenditures by 2.6 million since first inter room the education protection account provides local uh educational agencies with General purposed State funding per the California Constitution the EPA funding is a component of
106an Lea's LC C FF entitlement as calculated in the principal apportionment as you can see our revenues and expenditures balance these are spent all on salaries this chart show is a comparison of the first interim versus second interim District funds the cafeteria fund uh shows and the actually everything is flat on this one uh we didn't have any real changes between U first and second interum this chart is a comparison of first interim versus second interim for fund 01 the general fund the increase in revenue is due predominantly to receiving the Community Schools Grant as well as some increase in CTE and lcff funding we recalculate all of the local control uh funding formula every time we do budget based on uh input from Edco so that makes uh adds to some of these adjustments
107o did I do it not touch there are a number of assumptions utilized in developing the multi-year projections if you recall were funded on a grer o uh of current year prior threeyear or threeyear Ada average for the 2024 2025 funding will be based on 32930 7 students uh of ADA in add in addition the district has projected flat enrollment over the next two fiscal years as always projections include step and column movement negotiated salary salary agree increases and projected pension increases I do like to say on this one we'll get now it's just going crazy I pressed it once do you want to help you get back through a slide this is where I want to be I'm good I I get to turn it on I think I can control it most of
108the time um this chart includes uh projections for fiscal year 2025 2026 through fiscal year 2026 27 the district continues to experience budget challenges through fiscal year 2526 due to a declining enrollment declining attendance even with this LTD is achieved a reserve for economic uncertainty above the required 3% by almost 1% we are projecting 4.8 Reserve um for and actually I think we may have adjusted that it is adjusted we made some changes um to this and but for 26 27 was over 6% but keep in mind that out years are a projection not a prediction so as we adjust at every time so we will make more adjustments when we start on budget at the end of this month for 25 26 with the assumptions from the last slide when we come around to
109First interim we make more adjustments based on those current assumptions so we're always making adjustments based on what we're told to do by this State oh and on this one I'm going to go back um we've also embedded $2.5 million in reductions into the 2526 and 2627 school year so we may be able to lower once we know what the funding will look like staff will bring options for reductions at the next board meeting on 20 March 27th the first inter or second inter projection indicates as defined in ab1 uh 1200 the district will meet its Financial Obligations for the current fiscal year and subsequent two fiscal years and as such self-certifying as positive it is staff's recommendation that the Board of Education approve the fiscal year 2024 2025 second interim financial report are there
110any questions uh thank you Miss B and thanks for making the adjustments um I appreciate the conversation we had earlier in the week about the budget and I and I look forward to our conversation we're going to have about where to cut you said you embedded that $2 and A5 million cut in that so can you explain how you did that or or where you did you just kind of sprinkle it through the different items uh sort of blanket like percentages based on expenditure categories it wasn't like based on knowing you know what the retirement it was based on knowledge of where we're going to have Savings of retirements parts of it are um but we did blanket just we're going to cut 10% from from each line item and when you think about that
111right that there strategies on how you're going to get to to 2.5 million um and you could say well we'll just reduce each of these columns by a certain amount and remember the the two years out years are so are such play it's it's but it's next year where we're we're looking that and I want to just point out a couple things and and Kelly said it if you think about we've actually reduced are spending this year by you said two almost three 2.6 so one of the things that I don't F think folks understand is we're always looking at how are we cutting our expenses when we see outward that we have some possible challenges and so like when you look at C this current budget and you say oh you know what really
112because we have to be at least 3% it's not a comfortable place to be and and we've been traditionally as a district in that out years in that four to five 4.5 4.8 and so you look at out years going six we actually I mean I'm I'm proud of where we're at with the budget we still have to be really cautious and careful and so when we think about okay as we got to that four and I'm I not looking down right now but for next year's out you know we have some cushion but we have to make sure we're really careful with that also when we get into next year's spending we're always monitoring where we are and that's what we did this year right we monitoring hey let's if we can get some
113savings so because we know it's going to be a possible challenging year we and then you know this is where folks don't like this but we actually roll money over which then next be part becomes part of a structural deficit spending because you're bringing money from previous year it's not part of your current revenues but those are all things you have to work on when you're looking at those tighter budgets I'm really excited about um what what Kelly and team have done with this budget and how they've worked through it um and and can show that we actually are really monitoring and adjusting throughout the the current year I do want to since I'm on the mic right now I do want to say this really proud of Kelly this is her second second inter
114room and that's the first time she's had a second yeah um and had it another well no I'm talking about this job and looking forward to actually dropping the term inum shortly right she's demonstrated over her period time of really growing and learning and and this is demonstrate that so thank you I'd like to thank you just and your team I read the our California school boards Association newsletters every day and so many districts especially in Northern California are not going going to be certified as positive so we you are doing an amazing job thank you thank you I thank you so much for saying it I'm I'm talking to a lot of superintendents that are really stressed out right now um and we've we and and when I say we it's along with you
115as well right we've really worked hard on making sure we're staying in tune with where we're at so so thank you for that acknowledgement all right thank you uh that we do need to vote on this so do I have a motion I would like to make a motion to approve the fiscal year 2425 second interim budget report and now second all right I have a motion by trustee Mansville and a second by trusty kamacho all in favor say I I I and all opposed say name okay motion passes thank you Miss buttery and now we're moving on to item 13 board governance president kimer members of the board um as you recall we spent a Friday afternoon evening and a Saturday today um here in this room working um on our Retreat our govern
116our governance work specifically we did we did a lot of work those two days but we worked on our board priorities as well as our governance handbook and reviewed the governance handbook so tonight's intention is to bring this back forward to you to uh finalize that these are the board priorities that you want um and commit to um and that we as staff will prepare all of the rest of our our documents in that manner um and and then also to then confirm on the board government's handbook if there is because we provided an updated board governance handbook um that has uh you know the adjustments as well as the board priorities in it so if you were looking to see them I asked I asked Teresa to pull up the board priorities and and
117in the government's handbook they're on page seven yes so I just I guess I turn to you for you guys you to have a conversation um if this is and give direction to staff if these are all appropriate and that we're ready to move forward with them okay so uh board members from The Retreat we had the um last year's priorities literacy and Innovation and the whole child which we reviewed at The Retreat and then um we came up with this fourth priority of everyone matters and um at the close of our Retreat we didn't have so I'm looking at page seven in our governance handbook which I know uh board members have a copy here and um anyway we added everyone matters and I think staff did a good job of capturing the conversation
118and and what we were after in terms of um supporting students staff parents family members you know and really all our partners in you know Student Success so does anybody have any questions or comments or can do can you live with these paragraph and the additional yeah and we weren't necessarily looking for Action just more direction that yes this is it this is what we agreed to and and board and then staff will make sure that it's updated on all documents and that we speak specifically not only to the previous three but now to the fourth priority right so you can see the poster in the room from last year the board priorities so um we would be adding the fourth one about everyone matters to that poster and I believe in your Bo packet
119you have the one that has the literacy and then all the components Innovation and all the components the whole child and all the whole comp all the components and say components just little more detail that's kind of actually the linked one um that we have that's on the agenda packet online as opposed to in the in the manual right not it's not well and actually the online we have online the whole board governance so it's in there yes so yes yes you're looky to make sure that you this is uh your directive and we move forward with these priorities so are we voting on this resolution we are not no tonight so um so the this item and and Dr Cutler we good with talking about both um item 13 Ai and 13 aoui you
120know basically that's that's this item that's it so I wanted to make sure that we're good with this language for the fourth priority under under the board priorities and then um the board governance handbook which is this entire package um there's a resolution at the back and um I I suggest that we bring this forward at a future meeting to adopt the board governance handbook so this with this is the example or the basically a draft um but this is not uh on the agenda for Action tonight so it would be your direction um last time you approved the resolution was uh in 20122 so it' be your direction to have this the resolution that is in the packet um on a on a upcoming agenda yeah that way that way it's um it's approved
121by this current board the members of this current board so we did it two years ago because we were made up of a few different members so um so I would recommend that we bring it back to approve um at a future meeting so okay so tonight is really any if anybody has any questions or comments or concerns about what's in this packet um you could voice it now before this is put on an agenda for Action basically yeah please because you know we just really captured what happened in the retreat um and wanted to make sure we brought it back forward to you and then ready to move forward okay everybody's good with that all right thank you thanks for bring forward thanks for the work on the everyone matters priority thank you it's
122nice to be able to do that in a quiet room instead of all of us trying to craft it together I think so the next item is 13B which is the csba policy updates and that's this is for Action yeah yeah president camera members of the board you uh at your last meeting had your first read of the the December 2024 csba um updated board policies this is your second read it is staff's recommendation that you approve the 2024 December csba policy all right any questions or comments or do I have a motion I move that we uh adopt the csba policy updates December 22 hey do I have a second I'll second it all right I have a motion by trustee Anderson and a second by trusty Mansfield all in favor say I I
123I all right motion carries and um next is our item 14 the consent agenda uh with the revised Personnel order do I have a motion I move to approve the consent agenda do I have a second I'll second I have a motion by trusty Mansfield and second by trustee a reluctant trustee um kamacho no uh to approve the consent agenda all those in favor say I I I I and um motion carries and finally the agenda item 15 any items for consideration at future board meetings anybody have any suggestions and I I did notice before the meeting Dr Cutler that um the calendar is it's in the in our governance calendar to talk about um our Cal school calendar or approve our calendars for next year and I just wanted to give you so I'm
124hoping that it's scheduled for March so I'm expecting to see that March 27th but I'm hoping to hear uh opinions about the snow day the new you know how we did it this year where we had the snow days sprinkled through January I will check in with our team about where we are with any you you adopted I believe next year's calendar already exactly um so um but I'm wondering if the have the team if there's suggestions for change or um any considerations I know you know I in thinking about it it would be nice to have I I like the idea of those floating days being later in the year since we had an extra day off this year and I heard from some parents that you know that was a bit of a
125concern they and and we could have used it you know for well actually right now um we're okay right now we we so right now we have two snow days and and we have May 2nd and now June 18th which we will now go to school June 18th yeah um so we've actually right now have the right amount of days um right but we will discuss this as a Cabinet uh on Monday and determine how we can pull together an agenda item either in this next meeting or in April for you okay okay thank you appreciate that all right and finally the last item is AD journ adjourning at 7:45