001starting live youtube stream and unmuting your mics board members need to turn on their mics to speak you ready everyone ready item five reconvene into regular open session the time is six o'clock we will there is nothing to report out from closed session we're moving into item six or uh six we do not have anything to report item seven communication reports 7.1 board member reports [Music] i have a feeling this is going to be a long meeting and i have nothing to report anyone else um i'd just like to say that um today is the last board meeting that we are um and this is the last week that the school is is required to have uh to require students and staff to wear masks and i just want to thank everybody for all the
002work they've done uh thus far to keep our kids and our staff safe i think the data has shown that mass still are one of the best tools for preventing um outbreaks at schools and i just hope we can support each other if if individuals students or staff choose to wear masks moving forward and um i think that you know i'm i'm okay with the notion that we won't be wearing masks next week mainly because of the local data that i just wanted to share that the county data since mid-january we've been seeing significant reduc significant and consistent reductions in covet cases since mid-january and as of this week we have a seven-day average of 5.8 cases for 100 000 in our population in el dorado county and our positivity rate is now 3.7 percent
003and so i just want to congratulate all of us for basically getting to this point and i hope that um we can continue to be safe and um just support each other in whatever choices we make about we're in mass and hopefully we all stay healthy to the end of the school year so thank you sure i'm going to report out on march 1st i was with a group of people for the lcap in the vision workshop and i just want to commend everybody that was at that workshop i was really really impressed with the enthusiasm and the teamwork and just the dedication of creating a list of what we do well and then creating a list that we need to be able to put in that category of doing things well it was really
004really a positive experience thank you um and i'd like to um add a little bit to trustee kemper's statement today in my visit to the ally club i i just asked kids how they were feeling about uh moving removing masks next week and in my highly unscientific study more than half of them want to keep them on which was a really fascinating to me there's definitely some anxiety around that um i also would like to mention that i met um our future student our current student advisory committee representative at sofia maroquin it was a delightful experience i really look forward to her joining our meeting next week they've the group of students who are representatives to different uh governmental bodies around the community have all been through two training sessions to give them a sense
005of you know what their role might be and how to best uh work within a team like ours and so it's really exciting i'm i'm really looking forward to having her join us um also i just wanted to add that the we have only one more facilities meeting at this point we're down to the very end of that at this point we're just talking about are there any omissions and what is it what projects are we really deciding that we cannot fund um also um i'd like to add that in uh january the board and superintendent received numerous correspondence regarding a recent hiring process after reviewing the concerns brought forward the superintendent with support from the board requested that district council douglas freifeld conduct an audit of the hiring process dr mr fryfeld reviewed numerous
006documents as well as interviewed several staff members and has concluded his review and provided the board with a written statement of the findings in conclusion mr freyfeld found that the district's hiring process was adhered to appropriately his summary findings did acknowledge perceptions of a lack of fairness and provided suggested adjustment to the process to adjust address this issue the hiring audit memorandum is available upon request via email to info at ltusd.org thank you and um so my report's pretty short i um our two by two with the city was cancelled uh rescheduled um and then tuesday i went to the celta chamber meeting um on behalf of the school district what was talked about was the bond survey and the facility master plan which was both attached to our our current agenda um but what
007i'm also excited about with the chambers that they're doing something very special historically for our community and it was just really nice to see the collaboration and the ideas and different members of our community coming together to make that happen and then lastly monday the 14th is the el dorado county california school board association awards dinner i have been working on that representing tahoe and designing creating putting it together with um kimberly stewart who is dr ed monsala's executive secretary and today we finalized everything on that so i'm pretty excited about that thank you and with that we move on to item 7.2 student board members report is miss krieger available tonight uh i i just was informed she's not okay thank you so shall we move forward to 7.3 um that would be you
008dr cutler superintendents report president turnbull members of the board thank you very much i'm gonna make mine as short as possible tonight as well as trustee mansfield mentioned we do have a long agenda tonight and a lot of folks i think wanted to share some thinking with you um i want to just say i really appreciate and i want to acknowledge trustee bannister for her work with the el dorado county school boards association and you know i think she's been a little modest because she is the person that has planned and prepared um for this next monday evening and we're excited that she has taken that leadership role with the el dorado county school board association i was going to kind of shorten it and i look forward to the event next monday and i
009know that we are recognizing um the boys and girls club for their partnership with the school district that evening so and also just thank you for that um i always want to acknowledge uh both trustee kemper and trustee riley for attending the vision revisited workshop that we did ask you know we did a presentation of all of the work that's been going on towards the vision and the lcap activities as well as ask the attendees um what do we what do we do well and what do we need to continue to basically work on to do well and i thought that the information was was really valuable amy christensen from beacon results didn't necessarily facilitate that evening but supported that evening and then the following days held focus groups with with staff and with parents
010and she will be returning march 24th um to provide the board an update on that week of what she gathered from it so just wanted to let you know that um we just mentioned and we're i was going to say it during the facilities um master plan update tonight but we are having on march 15th a community um presentation of the of the plan prior to asking the board to approve the plan on march 24th so just want to make a shout out to our community to consider going to that event and i know that ms chandler has already sent out information about that night coming so i just wanted now and i was going to mention it during that agenda item but just thought i'd say something right now last thing i want to
011do is um just as as i you know as everyone is aware the state mass mandate does end this week starting monday march 14th masks are no longer required this change includes all staff students and visitors as well as passengers on school bus while the face covering mandate has been removed it is still recommended and it is important for everyone to understand that each person retains the individual discretion to continue wearing a face covering wherever and whenever they choose and how to we would encourage that and should be permitted to do so free of any explanation criticism or judgment and i will tell you amy christensen had told me that in the meetings with students that there were fear of the masks coming off and so we got to support our students and hey wear
012the mask if that's what you feel like you need to do we are committed to following cdph guidelines and such they are no longer mandatory that is my report this evening thank you thank you so with that we're moving to 7.4 dr cutler do we have any association leaders who would like to report i i was just saying let me see i don't believe we do i don't think not at this time all right then we are moving on to 7.5 public comments public comment on items on or off the agenda is welcomed in the following ways in person in the boardroom at the district office by completing a communication from the public card available at the front desk in the lobby if your comment is on an item that is not on the agenda
013your name will be called at this time if your comment is on an item that is on the agenda your name will be called after the item is discussed and prior to final action being taken if any please limit your comments to three minutes or less if there is more than one speaker on a particular topic the board president may limit the comments to less than three minutes no more than 20 minutes of public comment will be taken on any one item we appreciate your cooperation in helping us to facilitate the timeliness of our meeting and obviously you know if you want to continue without youtube we could but i prefer we give it a few minutes i'm i'm cool with that so that doesn't mean i have to reintroduce myself another one no i
014don't i just want you to i want you to pull back on [Music] get a um extra time i'll take it i'll take it okay so once again my name is annalisa tilson and i am an english teacher at salto high school i'm also the eld department head um i've been teaching here at ltusd for 13 years but i've been a teacher for 23 years and i'm speaking here on behalf of our english language learners at sao tell high school recently it's been brought to our attention that we are gravely out of compliance for our english language learners at salto high school everyone knows including karen goldberg about these issues and that we are in direct violation of their civil rights and california ed code in a school-wide meeting back in january on january 27th
015we had school administrators department chairs and counselors we calculated that we need approximately seven teachers at southau high school to cover the needs of what we need um so that we are no longer in violation of ed code and their civil rights um the projected number that you may hear from admin must actually show those proficiency levels of our students meaning that we can't have kids that are at a second grade level english proficiency with students who are sixth grade level you can't just mix them together we have to keep them separate by level based on what research shows us in addition california state law requires that we have these students um in eld classes or either designated or integrated for the entire school year and under the 4x4 schedule that's partially why we need
016so many teachers so what if what we're aiming for in the school district is that people want to come here that teachers want to come here at the high reliability schools conference that i just got to go to in texas we absolutely were told that we need to go recruit and go find what we need for us to do that we need to fly these positions now we have people in our school district who have already applied and interviewed to go work at other school districts if those school districts can do it we can also do that as you know our contract requires that we have to fly those positions for in-district transfers first which means we need to do that now so that we can then go out of district um because for us
017to find seven teachers that's going to require more than what we currently have in the school district if you need any information statistics data if you want to come to our classes 30 seconds we absolutely invite you to come to south towel high school come to our classes come see what we're doing um and please share with us we will share everything we have with you thank you so much for your time but i really encourage you to look into this issue because it needs our immediate attention thank you thank you all right thank you um next up is heather hart hi good evening everyone nice to see you now um i'm here this evening to bring your attention to the extraordinary wrestling program that coach ryan wallace has built in south lake tahoe he
018simultaneously coaches three teams at south tahoe high school varsity junior varsity and girls varsity this season south tahoe high school can be especially proud of having 35 wrestlers he coaches our south hall middle school as well we currently have over 85 wrestlers in middle school that's pretty remarkable coach wallace has worked tirelessly to build a positive inclusive environment that emphasizes sportsmanship character development and leadership development as well he ensures that these athletes support our south lake tahoe community they are the first kids to set up the tree lot they help with emergency supplies at local organizations they help their neighbors in need what is most impressive is the amount of success this team is experiencing south tahoe has had three state champions two coached by ryan wallace most recently our very own sierra house graduate
019mansfield um senior and heavyweight state champion jesus chewie chevron thank you we had a record number seven wrestlers representing south tahoe at the state tournament three of those athletes returned as state medalists this is undoubtedly attributed to the extraordinary level of commitment from their coaching team as you're all aware these student athletes have had to overcome extreme obstacles this year our evacuation kobe challenges cancel tournaments canceled practices school closures transportation limitations and more disappointedly our school district did not fund their uniform requests this year and our athletes had to wear a mix match of incredibly worn dated uniforms it was pretty embarrassing additionally meals for our athletes were not funded or provided despite this concern being raised by brittany layman at the january 13th meeting despite these unforeseen challenges our wrestlers never quit their will
020to win another waiver high quality coaches and programs at this caliber need to be supported by our district collectively so that our coaches and volunteers can allocate their time and energy um to the most important element coaching our kids 30 seconds thank you it's incredibly exciting to imagine what this team will accomplish if we as a district together do everything possible to recognize honor and support them these student athletes leave their hearts on the mat with each and every match i'm right there i see it and so let us as a district match their commitment thank you all right thank you um i believe that's all from the in person so we have off the agenda and we'll have ms chandler read those at this time yep okay this says dear mr sanchez mr brown
021dr cutler and school board on march 1st 2022 at 12 26 p.m parents received a message through the lake tahoe unified school district's communication system that a shelter in place had been placed on the school due to a threat in an adjacent neighborhood luckily for everyone there was no incident and the day continued as normal what if this was not the case what if there had been a more serious threat to south tahoe middle school i hadn't thought much about of the situation in the days following until a meeting with one of our son's teachers this week it was brought to my husbands and my attention that the overhead speaker system for the school wasn't working in many classrooms including the room our son was in during the shelter in place our son's teacher was
022blind to the threat and had no knowledge of what was happening in the rest of the school while an active threat was occurring our son's life could have been in danger and there had been had there been a more serious threat we send our son to south tahoe middle school with the assurances that the school is keeping him safe during the hours he is in attendance the school failed to do so in this instance i look forward to your response that the overhead speaker has been repaired at the middle school and our son is no longer in danger when in attendance thank you for putting our kids first melanie turner this public comment is from chelsea calver to whom it may concern i would like to bring a few things to your attention today that
023i believe have flown under the radar for the past three years my name is chelsea vermillion i have been teaching math for nine years four years with this district at the high school the year i started here class sizes for freshman math 1 were ranging from 34 to 38 including math 1 support classes after my first year we had one math teacher move and two retire the district chose to only post positions for two math teachers not sure why with class sizes that high the following year we had to drop our support classes for math 1 since the position was never posted for another math teacher to remind you this was before covid my math 3 classes started with 42 students i had to personally set up an appointment and meet with the counseling team
024in order to lower my class size 2 days before the semester started and they were still trying to add more students who needed math 3 to graduate we got my class lowered to 38 students and it stayed like that all semester seniors that needed this class were getting last priority over sophomores who were doubling up in math classes that year because they had parents fighting for them and telling our principal what to do the outcome of this there was one senior who moved here his sophomore year he couldn't get into a math three class to graduate we brought this to our principal's attention and she discussed it with his counselor come to find out the counselor titled the student's math 2 class from his previous school with a different name because he took math 2
025here again with us this made it look like he had taken three math classes on his transcripts in order for him to graduate are these types of decisions you want our counseling team having to make because you won't hire another math teacher three years later we have even more students extremely behind due to covid and the lack of support classes offered we are unable to offer classes to help support them let alone offer regular math classes because we are still short a math teacher and our class sizes are still over 30. six math teachers were asked to buy out their prep periods this year four of them said yes the two that said no are returning from maternity leave one teacher said yes all year not being tenured he felt the pressure to say yes
026the long term sub sub that has been helping the two on maternity leave all year was also asked to work her prep but of course administration offered her much less pay than a regular teacher to do this this is a total of six math classes this is a full-time math teacher that should have started at the beginning of the year is this what you expect us to do next year can we please try to do things the correct way and set our students up for success by simply putting them in the correct class and by giving them the support they would so badly need now more than ever by hiring another math teacher i can guarantee you teachers have students that as their number one priorities but we are worried our district does not we
027are worried teachers aren't being looked at or considered people anymore think about your job would you be good at it if you had no breaks during the day while at work and then had to bring work home with you just to stay caught up when are we supposed to get a break do you want to burn out teachers you currently have okay thank you well done big breath that brings us to the end of our public comments at this time thank you so we are moving on to item eight educational services headed up by our associate superintendent anna marie cohen um 8.1 is our single focused plan presentation which is being done by elevated digital learning academy this is an information item did you name president turnbull and trustee focus plans first principal kelly mark
028our leader at elevated her team will present their single focus plan following jennifer klosko and her team will present their tahoe valley elementary school single focus plan each school is developing a single focus plan as part of their school improvement process aside from aligning with the district's lcap plan schools have the autonomy flexibility and funding to plan implement an identified need tool these teams presented to the cabinet members recently and are now prepared to present to you this is an agenda this agenda item is for information only please welcome principal martin first do you have it chan okay you want to show us go ahead thank you good evening president turnbull and trustees of the board the elevated team is excited to share our single focus presentation with you today our team is here to
029present elevated single focus experiential learning taking a page from the gaming world our theme is level up with experiential learning you'll notice the xp in experiential is capitalized throughout our presentation this is a nod to the gaming experience gaining experience points or xp as you would in a video game you're gonna go it's not advancing press there's an arrow on the right hand side present full screen there it goes thank you we've been hard at work since october narrowing our focus to fit our new school since then we have met eight times as a whole staff to discuss our data and single focus ideas this team has also met an additional four times to gather information talk through ideas and work on our presentation let me quickly introduce finicky okay let me quickly introduce our
030team first we have jill de souci our second and third grade teacher next we have amy rice our fourth and fifth grade teacher and last we have jillian raymond our fourth through ninth grade history a teacher i'll pass it off to mr susie so she can share more about experiential learning so what exactly is experiential learning experiential learning is an instructional approach and philosophy that uses a cyclical understanding of learning the simplest explanation is that it is learning through doing and reflecting it encourages students to have first-hand experiences with the subject matter instead of passive experiences like lectures students engage in the learning process by going through the stages of thinking acting experiencing and reflecting there is a quote by benjamin franklin that states tell me and i forget teach me and i remember involve
031me and i learn it is this idea of involving the students more thoroughly in their learning that our site is excited to explore more and make a cornerstone of our school's approach to education it is said that we retain 75 of what we do compared to only 5 of what we hear or 10 of what we read many strategies we know to be highly effective teaching fall under experiential learning having students involved in the act of doing through the graphic you can see that experiential learning includes things like project-based learning research peer tutoring field trips service learning and so much more in an online environment where it is easy for students to disengage our staff feels very passionately about providing an education that is going to be more involved and meaningful for our students we
032feel experiential learning is the best instructional approach for us to do that here are some examples of experiential learning that elevated teachers have already been using in the classroom and with our students service projects like the shane and conkey eco challenge hands-on science experiments stem challenges earth day activities these activities and more like these provide our students with valuable learning experiences and must be approached differently in an online environment in order to provide equitable opportunities for all students so how does this experiential learning relate and tie in with the goals that our district and already has in place for its students staff and families the first lcap goal relates to student achievement and through this instructional approach and philosophy students will be learning by doing and in so be able to better relate their classroom
033learning to real world situations experiential learning will also assist students in increasing their soft skills such as communication creative thinking self-assessment problem solving teamwork and more which in the world today are just as important as the academic foundations they take with them into life the second lcap goal relates to providing quality instruction and professional development and with experiential learning our staff is fully committed to making this a cornerstone of our school and something students will partake in across all grade levels and subjects this will not be a one-off experience for our students but rather a new way for them to approach their learning instantly engage with the curriculum with our guidance the third ocap goal relates to building community and that is something that as a new school we are currently striving to establish and
034grow experiential learning will help our learners feel more connected to their school their teachers and to each other we believe it will also help our families be more involved in their students education and by providing these experience experiential opportunities we can grow together the ltsd vision and mission is really aimed at helping students recognize and reach their full potential experiential learning will help students recognize the skills they already possess and how those skills relate to the real world it will also help them engage more in building the skills they do not yet have students will be able to reach their potential because the cycle of learning allows for students to move through at their own pace to involve themselves and their passions in their education and to grow by reflecting on their experiences with that
035type of engagement and motivation for the students they will also be able to look beyond themselves and where they are currently and look to the future and what is possible for themselves so why experiential learning when a year and a half ago our staff was assembled and we had a blank slate to create a school that we would be proud to be a part of it felt like a new beginning we were all very excited for the opportunity in front of us we had a vision for the school we wanted to create and the ideas and the conversations were happening were truly inspiring at the heart of all of them was that as a staff we wanted to create a unique educational experience that was currently not available for students and families in our community
036we wanted it still to be rigorous we wanted it to be engaging we wanted it to be student driven experiential learning is at the core of those ideas where students become active as opposed to passive learners where students are engaged and connected to each other and their community where students are seeing how what they are learning in the classroom relates to the real world where students are using their unique talents their passions their drive to learn and grow not just academically but socially and emotionally a focus on experiential learning for our students can do this and so much more regardless of their home learning environment and supports in a primarily online study staff faces different challenges than a brick and mortar school and experiential learning can help us tackle the and equity challenges a focus
037on experiential learning as a guiding instructional approach and philosophy for our school is extremely passionate and motivated for our students and families and now here is julian raymond hi so as part of a data driven district and a data driven site we wanted to also look at and bring to you the science excellent so in um grounding the why it's really important for us for our single focus but in looking this and grounding in educational research it's really important is to understand how we're going to get to where we want to be and so looking at john hattie's work it was really important if we are aiming to improve student outcomes what does the educational research show us is doing that and so if you can see here the practices on the left and the
038level of efficacy we were so happy to see how well that aligns with our single focus of experiential learning the first one there being collective teacher efficacy we've all been around long enough to know the buzzwords in education and right now collective teacher efficacy is like all over the place it's out there and it really comes down to this shared belief that the teachers actions will improve upon the student outcomes the motivation to do that work and so it's really ambitious but our school site and our staff is unique because we're small and we all have come together in this unique way to be able to build this and so not only is that really significant in terms of its efficacy but everything i had to google mnemonics by the way i don't know if
039anyone else is looking at that being like what but i did i googled it um sorry this wasn't in the rehearsal dr cutler but i had to because i was like wait a second but this sense of the simple act of you know roy g biv and pemdas right like those ideas and you're all like yeah thanks dr raymond um but the ideas of evaluation and reflection feedback goals all of these are integral parts of experiential learning they can't exist without them so in adopting this is our single focus we're basically embedding within our school the pedagogy that we want to and to reach those outcomes so how will we get there in looking at a three-year plan part of our vision was where do we want to be in year three and how are
040we going to get there and we did a bit of a backwards design so if we're thinking about year three we want to be in momentum right we want to be continuing what we're doing not backpedaling not worrying not still kind of you know chasing around so as we continue those we also have to evaluate them in their effectiveness it's one thing to put a program into place but if we don't know how it's working and why it's working we can't improve upon and continue and so that's us in year three continuing to expand those tools and those strategies as well as creating a plan for future funding we want to be sustainable we also want to be sustainable beyond the staff that currently exists so as we're building that our school embodies that and
041it just becomes embedded in who we are and then again us analyzing our school data for our smart goal which is super significant to them meet those larger lcap and align with our school district's mission and vision so in year two a lot of that is involving um the creation of things what can kids take home because experiential learning as you saw in some of the photos might be a hands-on science lab that the kids are doing at home that's experience they're setting a goal they're reflecting they're creating but they need the access to that and then also us implementing and continuing to grow the tools and technologies and the access we have at our el taho site implementing our best practices online which we're all very invested in doing as well as those field
042trips looking for a goal of twice a semester and also implementing things school-wide k-9 and next year k-10 i'm a trimester and again looking at our school data and going back to our smart goal not just writing it but knowing that it's kind of guiding this vision and our focus moving forward so here we are in year one aiming to build scope in sequence also focusing on professional development we as a staff has have already um undergone our edging protocols training and we're starting our experience experiential learning training um on the 13th we also began to outreach to potential partners in the community as well as curate our list of best practices for online learning so um our smart goal really important i think for accountability i know you can all read but there's such
043a power in saying things aloud and saying them in a public audience to be oneself accountable as well so for us at elevated over the next three years we will implement experiential learning opportunities across all grade levels this is to connect knowledge from the classroom to real world situations as well as an increasing student engagement online and cultivate a sense of community the pedagogical framework supports all students by giving students access to the resources and rigor they need at the right moment we will measure this goal through map data pre and post surveys as well as analyzing the course content our school schedule and calendar to ensure implementation thank you here's amy all right someone said did we practice and we did all right so thank you uh trustees for being here tonight and receiving
044our message i'm amy rice and i want to thank for their awesome work and presentation you might be wondering no if experiential learning its success will be manifested not only in our students commitment to teacher advocacy the best and most or letter grades on inspirational learning shifts the paradigm criteria to concepts you'll notice that there are common threads for the success criteria for all of our stakeholders our students staff and families we will hold ourselves accountable expecting to see a change that experia experiential learning will improve and increase a sense of belonging and connectedness as we invest in our own growth and learn the process of implementing our single focus together most of all teachers and learners alike will become highly motivated and engaged given the opportunity to apply standards to real world experiences ultimately
045students teach their education the expected experiential learning will result in critical thinking skills in our further success will be reflective practices can be used to monitor progress the awareness connections and to meet our lcap goals so there will be obstacles there will be doubters there will be mistakes there are no limits said olympic medalist michael phelps here's the limiting obstacles that we can overcome that are in our vision at this time first student turnover the dynamics of our classes are constantly changing i started with 14 this year and i have 25 now um so when we're comparing data we have to be careful to ensure that the analysis is longitudinal in-person attendance do provide these opportunities currently is another obstacle when students are challenged with as you have already mentioned tonight we can overcome this
046fear by ensuring that safety protocols that we use our protocols as well um often we are limited by technology equity do the teachers students and families have the appropriate and updated tech tools that we need for success hope to combat this issue with technology and skill training families we'd also see in our future providing a computer lab a makerspace and a digital lab for our teachers and students to use publicly transportation equity is also an obstacle and as it is for the whole district right now trying to reserve a bus but when providing experiential learning opportunities in the field we often wonder how will we get all of our students there many don't have their own transportation and often decline the invitation um possible solutions for that would be fundraising for buses established a carpool
047system we have recently established our pta to hopefully start funds for our school as well another obstacle anticipated for teachers students and families as we shift the paradigm to learners becoming the leaders experience is the possibility of resistance and robust to change so it is our goal to communicate a strong message and hook announcing experiential learning as our single focus for students staff and families will offer training and support during this transition and finally uh this is a anticipated breakdown of um our budget needs these are the needs that we anticipate to be able to initiate and sustain our single focus plan and you can see that most of the funding would be to um paying staff for training planning and prepping and then um the remaining amount would be for transportation costs and materials
048for students i'll make up the rest david cole the author of the first quote brought experience to learning to the modern era as you can see from these two quotes experience reflection and reflection are key components to experiential learning thank you for allowing us the opportunity our concept to the board we have some additional resources on the following slide if you're interested i have a question thank you principal martin um i love the presentation thank thank you all for the work and uh just for the enthusiasm the excitement around experiential learning and i and i think that concepts and project-based learning are all you know like said supported by research and just a really exciting way for kids to to learn and and have a lot more agency and and initiative too in their own
049you know to be able to follow their own passions so i i think i have my question really is i really like the idea that you are looking at making kits and supplying stuff at home i mean you've mentioned the challenge and and i know even last year i think i attended a field trip and it did seem like it's challenging to get students out in the field when they've basically signed up they've signed up for elevated the online academy and so um i guess i'm just wondering you know i hope can you answer the question i guess you're gonna have training next week but how much i mean is there a way to get more training to really be better at delivering online experiential learning like that's really what focus is on this year
050so edge of protocols are basically um i'm not sure if i can come up with the right word for what how to explain education yeah like strategies where you would take things that would exist in the classroom and how you then you know use the platforms that you have access to online that our kids are engaged with to be able to give that immediate feedback and to have them using you know tech tools to create and so i would say that was kind of like one of those little like stepping stones into it and then to feel that sense of wow this is really elevating what we're doing on our online platforms now how do we take this a step further and i i really appreciate your question because some of our students the the
051safety that they feel in the online environment is very clear and it meets their needs because they get socialization in other areas in our community and um last year and shane is in the room i don't mean to call you out but we did a book project in our eighth graders actually read to the second graders online and it was like the first sorry can you not hear me i can be louder i'm just kidding you know what i apologize if we can hear you it's about getting it's about getting you reported on youtube i'm sorry that's that's a kid um had second graders these little the kids were they're so stinking cute right i'm a secondary educator and so the kids are all up in the face and doing this and our eighth graders
052went in and read the children's books that they had written based on heritage heritage journals that they had wrote based on um the jason reynolds texts we read anti-racism racism and youth so for us in the humanities we had a thread of this book project through the whole year that as i'm learning more i'm like oh this was experimental learning all the way kind of culminating in this public project and all of it was digital so i think for us part of this refinement is really about how does that become part of the eighth grade what the eighth grade does whether it's me doing it or years in the future it's another you know eighth grade social science and ele ela teacher working together but that was executed um with a lot of work and
053planning and as you spoke to kind of those challenges and roadblocks but fully um online and i will say with the experiential learning training that we're engaging in next week we had an opportunity to do a really basic level but was already so we are doing one that is specific for building engaging activities online differentiated learning activities on so it's a six-week course that we will take for the next six weeks starting next week thank you just a couple comments um i enjoyed reading your presentation a couple times over what i liked was that learning should be an active process which engages the learner not a passive process that happens to the learner to see sort of a twist of that is i think where the direction of public education should go i mean when
054you focus on the learning process rather than the outcomes one who was in the classroom we did no child left behind and it was all about test scores now you know and so forth and so on so the process of learning sort of the way what you want to do you want to ground it in experience and the thing that this is sort of an interesting thought when i read your stuff i went out to my garage and i went through my fly fishing stuff and i took down about three of my journals because it took me into my 60s to understand that the opportunity for reflection is a great teaching tool and i don't i want to commend you on it it took me a long time okay and i'm a slow learner i'm
055italian i'm a slow one okay but thank you i mean this is i i think pretty exciting we'll see we'll see where it goes so thank thank you i think i i want to thank you for teasing apart experiential learning i've never thought about how many ways that that can be manifested you know and then trying to really understand what is the most the most valuable strategies of all that because i think we all have our feelings and opinions about that but you've actually looked at the data and um i just love that you started there um i would i'm going to be really interested in you have so many things that you're trying to that you've that you're targeting to improve you know your whole success criteria and i'll be really interested in what
056kind of measurement tools you arrive at that are that going to work for all these different elements that i mean i think that's going to be a journey figuring that out but i would love to you know have an update on what you're finding to to measure some of those things that you're really trying to gain and um lastly i really did appreciate your realistic evaluation of your challenges because by looking at your challenges you can turn around and say what can we do with this we're a powerful team right and how do we go forward so um yeah i really enjoyed the presentation thank you very much thank you i also enjoyed the presentation what a great team you have this important um just knowing what you guys know and knowing what i know
057from my experience and that you guys are actively going after it is just i love seeing this so thank you i just want to tell you guys how proud i am for getting the school up and off the ground in a tiny amount of time and making such a strong impact and that being said since we are the only district in el dorado county that got this going in a matter of like it seemed like days but i know it was longer than that [Laughter] um i'm just wondering if um elevated has reached out to other districts to offer their students this opportunity or are we just staying here in the basin offering it to to the kids i know at one point at a county meeting it was brought up to but have we
058like followed up do we want to follow up kelly if you'd like to say anything but so i would say this that actually um i am just to echo something very proud of this team and the work they did to get the school off it's you know from may when i talked to of 20 when i talked to kelly to starting school in in august of 20 i'm also you know now they're accredited high school right so all of this work i just want to share that is that's a lot to pull off and to be successful in um actually we did offer our program it would be to other schools but of course there's an inner district transfer process and and of course that's letting go of students and and so there's a lot
059of dynamics on that but uh i i believe that our program will be something that a lot of districts will look to to see if they can replicate in the future and i will say i'm also actually working with a school district in the salinas area who is a board meeting i think is next thursday so they will approve to be starting an online our model uh quite a bit which will be really interesting to have kind of a partner school miss rice just wanted me to share too that we are um really dedicating a lot of time this spring to seriously this followings a little bit more out there and how can we um and i think that's will be a really big deal for um our school and the district in the months
060yeah and i'm glad that was mentioned because i mean the reality of it is we do have students that don't attend our school district in other schools school charter schools and different pieces uh different opportunities in our community we think that elevated is a great option for those many of those kids and we are we do currently have a six students from alpine county which is a pretty small county we just got three this last week um so we are pulling a little bit from outline at this point so we can pull more from el dorado i think that'll be the goal yeah and i should have said that you know we did an agreement with alpine county because of their their needs and uh dr cohen and i had worked with their their superintendent
061on that think that's all thank you very much for a wonderful presentation and with that 8.2 single focus present plan presentation how valley is out yes it's green does it mean it's on already it means on [Music] okay good evening president turnbull on the board of trustees tonight we are honored to be here to share the single focus and three-year plan for tahoe valley joining me tonight is our single focus team representing our entire staff i'd like to take a moment to have our team introduce ourselves i do want to mention that nicole mora is part of our presenting team and she's not able to be here tonight because she is cheering her son on in a big basketball game so she's with us in spirit hi i'm don carmichael school psychologist hello i am
062alexa little the music teacher and performing arts teacher hi i'm tasha thomas i'm the physical education teacher at tahoe valley erin lovejoy intervention teacher i'm really appreciative of the team for being here tonight to represent tahoe valley the work of schools right now we've got to get moving it's actually a moving picture the work of schools right now feels a lot like this image starting and stopping whether it was the pandemic fires or even epic snow gaining momentum in any initiative is not easy right now tonight we would also like to acknowledge the ongoing challenges that continue to exist for educators students and families in this pandemic however we are also optimistic about the future in this plan simon sinek shared in his book start with the why what is our purpose at tahoe valley
063our why is this we want our staff and students to be successful safe happy and loved with this in mind we are excited to share our tahoe valley single focus thunderbird smarts an acronym for a comprehensive three-year plan designed to help all students grow academically and socially while keeping arts at the heart of tahoe valley what are smarts you might ask and why are there so many letters these component components are what we believe to be the key ingredients for school success we believe school should be a place for students to discover their passion develop positive personal relationships where health and happiness are the main focus and every student is known both by their name and their specific needs connecting all of these components requires a comprehensive approach you might have noticed that arts we
064want to make sure that arts continue to be at the heart of tahoe valley why are the arts so important they teach students innumerable can have large effects collaboration leads to creativity the arts also teach children that there are several paths to take when approaching problems and um can have more than one solution as we describe our plan we wanted to be sure we include three thank you again to simon you'll hear more about our why our purpose we will also outline the how our process and finally we will share next three years for each year we will focus on specific smarts letters and year one our focus s for systems and t for targeted instruction and tier two small group literacy we will share more about the tiers later in year two we will
065continue our focus on literacy and we'll focus on tier one and targeted classroom instruction we will also relationships and stem in year two in year three we will finish out the smarts with arts and movement it is important to note that our work on all of the smart but we wanted to id to accomplish each year i think it was my turn i had an old script um sorry okay so foundations to build [Music] passionate and talented staff our single focus is also directly aligned with the lts decision statement to discover and foster the unique talents and potential of all students and the mission statement cultivating a collaborative nurturing environment which embraces diversity promotes equity and develops confident like along learners resulting in academic excellence civic responsibility and emotional we think our is a perfect
066match our plan also aligns with the lcap and sips of goals of increasing student achievement ongoing professional learning and building connections and culture within our school community this single plan was developed through a collaborative process beginning in september and through ongoing conversations and a draft plan was completed in november a team was formed to represent our school with cabinet and board presentations and our plan goals were finalized in december and january our plan has also been shared with staff for feedback at several collaboration armed with practice this plan was developed not only with the input of staff but it's programmed high expectations for students rti relationships and parent involvement this graph impact of each however we know that our belief in each other as an entire together has the greatest impact of all and can
067result in as much as three years growth for students all right let's get into our plan in year one we begin with targeted instruction thank you as we begin our work around instruction it is important to understand the tiers for that instruction that we will need to have in place for our school the bottom tier the one in green is our tier one instruction whether for academics or for behavior we expect 80 percent of our students to be successful excuse me to be successful in classroom instruction tier 2 the one in orange is for our students who may need additional small group support and instruction to meet the target this is typically 10 to 15 percent of our students tier 3 shown in red is typically typically represents 1 to 5 percent of our students
068who may require intense interventions to meet the target often through a 504 an iep or a positive behavior support plan at tahoe valley we have identified challenges excuse me we have identified challenges in this area a lack of targeted instruction to support student differentiation and intervention that results in growth for all students especially following distance learning challenges and achievement gaps with targeted instruction we also need to identify ways to measure literacy achievement we have selected three tools to measure student growth the bpst that's the k2 phonics assessment as well as map and cast in grades three through five we are excited about the increased instructional support in k rights with support from both our intervention team and tk teachers through five all students participate in a differentiation block four days a week for 40 minutes
069during this language arts block students receive both support and challenge depending on the need here are you some of the groups in action the first graders with mrs dayberry up here on the top right is mr lovejoy's second grade group and the kinders at the bottom are identifying uh their letters smarts also relates to smart goals specifically working on target instruction we can go into depth on a plan to achieve our goal using measurable data to track student progress ensures implementation methods are effective creating attainable time frames in which we analyze data we can narrow in to areas to focus on and adapt the object is relevant to our goals for students to be successful and having a time-based plan for year one to implement tier two objectives and year two to implement tier 1
070objectives allows the staff to understand the end game goals we have been collecting and analyzing data using a school-wide spreadsheet this way we can holistically look at growth in specific areas of each grade level and track the progress of the targeted instruction methods being implemented at tahoe valley here we have tk and k letter identification you can see wait where was i okay uh looking at the pie charts we have blue time to develop and as you can see from these two pie charts uh the growth being made and here's a tk and here's kinect um as we move through our first year of tier two instruction we can see that students have been progressing in tk and k at a steady growth rate getting closer to meeting end-of-year goals as you can see the
071blue piece is getting larger looking at phonics data we can track trimester one light green trimester two green and end of year dark green proficiency so here is kindergarten first grade phonics results from beginning of the year to trimester one looking at the pie charts here you can see yourself the growth being made so right here you see these are trimester ones like green eventually we want to see this whole thing dark green end of the goals looking at second and third grade phonics data you can see our progress the big idea is that we're seeing more and more students get into this dark green end-of-year proficiency level here is the second through fifth map grade map reading data a district-wide benchmark assessment that is given the blue represents 80 to 100 proficiency green sixty
072to eighty percent yellow forty to sixty percent orange twenty to forty percent and red zero to twenty percent we will be looking at end of year results to track our progress to note as of now we only use a map test to track grades four and five reading abilities map data is a bit different from our other data collection assessments in that other assessments we use for reading are one-on-one assessments which allow for more student accountability and a complete comprehensive understanding of their reading abilities the map assessment is a computer-based multiple choice assessment which plays an important role in the big picture but doesn't give us the complete picture so for year two you'll be looking at using another one-on-one assessment method to supplement map data for grades four and five [Music] with this data
073in mind we have established goals for tk grade phonics and map in grades three through five with phonics our goals are to increase the number of students meeting the end of year standards by 10 over our baseline data from this year and then by 10 each additional year additionally for students who do not meet the standard our goal is for those students to show growth of 10 from where they started with map and cast our goals are to move students in the average high average and high ranges by 10 each year by the end of 2022 we will identify additional reading data to be gathered and will create goals based on that baseline data to be gathered next fall to accomplish these goals we have identified next steps and staff outcomes for the next three
074years specific to targeted literacy instruction these checklist checklists will serve as our accountability piece as we accomplish the work outlined here in europe one we will also be focusing on our overall systems why did we select system as james clear shared in his book atomic habits you do not rise to the level of your goals you fall to the level of your without a clear system we cannot achieve we have also identified challenges that exist at tahoe valley we need a new bell system to reflect district-wide changes to school start times sb 328 a new instructional schedule for 22 23 to provide for continued targeted instruction groups and to increase grade level collaboration we are also seeking an organized system to document and can clearly communicate tahoe valley procedures like pbis and our source system
075expectations safety discipline and staff expectations and finally there is a clear need for training new staff on all systems especially when hired mid-year our systems work includes an action plan and results that will be accomplished by the end of this year we will develop the 2223 bell system and review and update the pbis soar expectations we will also create a systems handbook for all staff to include safety behavior and instructional schedules that will be updated annually along with a plan for training current and new staff in august of 2022 we expect to fully implement these systems in august of 2022 with reflection and revision in september to address any changes that may need to take place here you can see specific next steps along with staff outcomes for the next three years in our work
076on in on academic and behavior systems this checklist serves as a tool to track our progress along with staff surveys we also have big dreams for years two and three in years two and three our work will grow to include the remaining letters m for movement a for arts r for relationships and s for stem we plan to add more school-wide movement activities and to work on connecting as a school community we also plan to add staff to support stem and expand the arts to include visual arts experience experiences for each grade we are excited to share that in the short start to our school year almost 100 days we have already had some early smarts wins and have plans for more by the end of the year a few movement highlights include ski week
077and snowshoeing for the 5th graders a dance fest coming up this spring we also had a blast with our first global school play day on february 2nd in the arts we continue to have music in tk through five instrumental music in fifth grade and grade level and school-wide musicals that have returned this year gonna have some coming up real quick here you can see a tk class learning steady beat simple rhythms and no reading using the african tubano drums the next picture is our photography art show during one of our open houses a few years ago and then miss mora with the cast of on with the snow which was our third grade grade level musical some highlights in building relationships and connections include spirit days kim milvento our new counselor and our to recognize
078students each month here you can also see our staff collaborating creating and learning together at one of our december collaboration meetings we made balloon dogs our students also really enjoy our friday so with stem we are excited that we have plans to organize and utilize our stem lab and materials hopefully this year we are also looking forward to our first virtual family stem night in a few weeks our fifth graders recently took a hiking trip to christmas valley and in tk they were pumpkin scientists even dr cutler got into the action finally our three-year plan also includes a plan allocating financial resources due to challenges in finding substitutes as well as limited opportunities for conferences and professional learning we will be working together over the next few months to finalize our annual budget however our
079budget will include four key parts instructional materials professional learning collaboration time and smarts program support of both staff and time as we wrap up our presentation we would like to circle back to our why our dream for our staff and students to be successful safe happy and blood our thunderbird smarts represent an intentional focus on health and happiness for our whole school a commitment to know every student by name and need and a strategic three-year plan to allocate time and resources specifically to the smarts components as truckee resident logan laplante asked in his 2013 tedx reno talks why are health and happiness not considered education we believe at tahoe valley that health and happiness may be our most important initiatives in increasing student achievement i'm afraid if i click it might go to the movie
080let's see nope we would like to close with this idea thunderbird smarts are our recipe for success to help all students grow both academically socially the valley we are not sure what hearts at the and our future holds but we know that our sex success will happen through working together and our belief in each other together we can help all kids to soar thank you for your time today we appreciate the opportunity to share with are there any questions or thoughts for our team i have a couple of questions first of all you know that i love the arts and the music and all that kind of stuff um one of my first questions is the fourth grade musical coming up in annie in person audience in person we think so we're waiting on the
081guidance because we're also maybe hoping that even our fourth grade musical can be in person we're not sure about that we think annie qualifies as an extracurricular activity and perhaps in the evening like some of the other events but we are anxiously awaiting word on the guidance so we do want to have a bigger audience and then i have another question that was actually on uh slide 17. you said you were going to use map four times a year not three so are you going to add an additional fourth time or was that a typo okay and i wanted to say that i'm really proud of your the high goals that you set for achievement you know that takes courage and pride in your practice and you know you're not going to get there if
082you don't at least aim there right so i'm yeah that really that shows pride in in yourselves in this school so i just want to um i want to thank you for um just a great collaboration i love seeing the movement and the arts and the counselor and the intervention i mean this team is awesome and i really think it is wonderful that um you guys have highlighted the importance of connections to making connections with students and this goal of health and happiness and really getting to know our students and and making sure they all feel loved and known and you know understood so thank you for doing that and um i'm excited and i've been excited just to see all the great things you guys have been doing having fun at tahoe valley it's
083really been fun to be a part of even this year thanks just to add the i agree with uh president turnbull i love your high goals after finishing the 40 pages of your presentation well okay 52 once again i'm a slow learner i actually went and researched this this this concept of teaching in the smart program so forth and so on and there's a great article that says nine reasons why smart classes are good for your child now not to put any pressure on you guys whatsoever but part of that is the visual learning using smart technology which i know you're going to bring in these are elements like graphs images charts presentations games puzzles they're considered highly effective in making students grasp the subject quicker but the real challenge for you is that in
084this article it said that it will simplify teaching and teacher clarity and i saw you had that up there and so that's the only reason i bring it up and it basically stated that smart teaching applications simplify the subject in an easy to understand form which makes it easier for students to grasp and remember for the longer period i am a person who believes less is more okay i'm a hemingway guy i'd read hemingway declarative sentences so i really applaud you i can't wait to see what's going to happen next couple years thank you i just want to thank you guys for your presentation um one of the things that um really stood out to me is um i went to three of the four uh zoning start time meetings at each elementary and your
085your meeting was the only one that had music playing in the beginning which was nice and kind of funny because it was christmas music but it was still like music which matched your school um and i also really do appreciate um you know i'm a big believer in safety and then kids when kids feel safe they can learn easier so i really love that you have a focus on health and happiness because that plays into the emotional mental health piece um and so i really applaud you on that thank you very much for your presentation [Applause] and with that we move on to 8.3 map data and extended learning opportunities elo this is an information item good evening president turnbull and trustees we wish to provide you tonight with a brief update on our mid-year
086winter map as well as talk to you a little bit about some expanded learning opportunities that we're really excited for right as you recall we began our efforts to assist all of our students three times a year using a math asset with dr cutler coming on board these assessments will help us learn more about our students academic skills and needs additionally we are engaging our teams with goal setting and sharing results with our family our winter map assessments concluded at the end of january and our spring assessments will begin after our casp assessments at the um at the end of may and early june this slide represents the percentage of students in one of three categories for reading in the fall and reading this past january we would like to see the blue and green
087numbers growing at the bottom table you see from the falls up top the winter is at the bottom unfortunately those numbers did not did not grow as much as we hoped that they would this is the same the same tables for winter map that similar to the previous slide we want to see those blue and green numbers growing and our red numbers shrinking again although not as significant we did see our numbers sliding slightly in the wrong way this slide demonstrates the average or mean rich scores for the fall and for the winter in reading by by grade level and again we're seeing growth here in those numbers the the column on the right is is larger in most cases but they did not meet the expected growth that we would want to see except
088for the kindergarten growth [Music] this is the same with our winter math as you see growth with most grades but not at the level that nwa would anticipate that we would at mid-year our slide here fix the expected mid-year growth in reading the diamond represents the nwea the map folks their expected growth and the blue lines demonstrate how much we grew as you can see we did grow but we missed the target in just about every grade with the exception of our sixth graders here is our mid-year map for math and again that diamond is the expected growth we would like to see but and the blue is the actual growth seventh grade math we did meet that but it did fall short in the other grades so granted we've had several challenges this past
089fall and and although we don't wish to make excuses we do have some things that were beyond our control resulting in loss of instructional time as well as staffing shortages additionally even though we've been emphasizing map tests it may not be as strong of a focus for our team just yet so we'll continue to emphasize that value and benefit of map testing shut that off [Music] um so we're hope let me go back a little bit we're hoping that that we're going to see improvements with the uh with the rest of the school year thankfully we're seeing this decreases in our coveted cases our staffing shortages um and availability of subs is not as significant as it was earlier in the year and we're optimistic that we're going to have a more consistent finish to
090our school year and be able to provide that instructional time for our teachers and our students additionally we're working on implementing an expanded learning opportunities grant that focuses on our tk through 6th grade students which will provide support through the end of the 24 and 25 school year and possibly longer this expanded learnings opportunities will be partnering with the boys and girls club one of the requirements is a nine plus hour student day we take care of them for six hours in the school day and then the additional three hours would be to the partnership called the south lake tahoe within that they would support academics uh provide enrich enrichment and social emotional learning for participating students on top of the expanded day during the school days part of the grant also requires a minimum
091of 30 additional days most of those days would occur in the summer time but we would they would also be open to in many of the holiday breaks that we that we have so very excited to be working with our wonderful partner the boys and girls club miss jude wood her and her team are developing a program right now to increase the number of students they currently are able to serve we'll utilize our content area specialists our elementary counselors and other staff to provide professional development and support to the boys and girls club this item or informational purposes only do you have any questions for me would you just clarify for me who gets to have to take advantage of the opportunity at the boys and girls club is that um limited to the student
092to the students that are already attending the club the students that are already attending i think they have about 60 on their wait list we're looking at a major expansion for that it would not only take care of those students um preliminary uh plans that jude is looking at is to uh you know take advantage of their new facility as well but still use part of the model but also um open up another satellite you know they have the bijou boys and girls club and then another another satellite boys and girls club in meyers that's the current plan but they're they're working through the process right now and looking at um you know staffing there's quite a bit of money involved here so they're really going to be able to extend this this program it's
093a very exciting time for them and for us um is there any way and this might be a dr cutler question to obviously if they've got 60 kids on the wait list they are understaffed you know they probably right and especially to open myers is there any way that um our aides that we have could then okay good dr cohen um has advocated for that as well you know currently our our aides they have uh they're on a 5.75 hour a day now and then they could get eight hours additional three hours after our school day um we get nine hours a day much better thank you moving on to 8.4 2021 to 22 organometrics survey results this is an information item president turnbull members of the board orgometrics survey was distributed district-wide to all
094staff in february the survey was distributed in order to assist our district in its efforts to assess the old ultimate to achieve i'm sorry district alignment of our system specifically to our vision and in the work of our leadership through our all of our staff and tonight we have joe bird from orgometrics that will present the a presentation of that data collected joe i hope he's here good evening everyone can i be heard here okay we hear you joe go ahead thank you perfect excellent i'll jump in i know we're short on time there's a lot to discuss so yes the the organometric survey this is our uh second year um uh running here in lake tahoe so what we did is surveyed all employees to assess the alignment to mission vision and strategic plan
095and if i may share my screen here we'll go quickly through here but today we'll look at the overall score and just go down into the data in as much detail as we can get to uh here in a short amount of time but um the concept of alignment um you know we really want to make sure that we're reiterating what we measured so um in in the assessment all uh lake tahoe employees responded to items where they were able to determine um you know how well are we doing here in terms of what we what we set out to do what's the purpose what's the strategic plan and how are we doing with that and so uh we use this illustration to really uh you know drive home what alignment means um and what
096we measured and one way to look is actually think about what we what we didn't measure we're not measuring employee satisfaction we're not measuring engagement we know that everyone throughout the district is working hard um and so as demonstrated here in the in the throwing analogy the folks in all three of these boats are working really hard uh in fact uh you know some of these folks are working so hard that they're getting in the way of some of their teammates um messages are not as clear uh plans aren't just clear and therefore we're not able to uh you know keep going straight and and true so alignment is really made up of nine specific components and so we measured all these and so we've got scores here that we'll share with you that employees
097were able to rate the district rate district leadership administration and this was actually distributed to all employees so everyone you know from teachers to administrators to support staff everybody had a chance to give their feedback with a new miracle score but also with comments and so we got quite a bit of good uh good info back and a good opportunity to uh not to go to work on specific areas so that's what we measured here's how we measured it so when we talk about our overall score we're talking about the nines and tens of the folks that read the statement and strongly agreed um you know the data will also show who's in the semiline space or seven and eight um and then six all the way down to one so again as folks responded
098they somewhere they were somewhere between strongly agreeing and strongly strongly disagreeing and as you'll see more folks in 2022 than in 2021 we're in that strongly agree uh category so our baseline data year one uh again with last year um 27 of folks uh we're strongly agreeing with the statements um here in 2022 um now we're up to 31.2 um and so that um again that's uh looking at 353 people responded this year i think it was right around 347 last year so up a little bit in response rate and then up a good amount here four points here in the overall score as well and if we get another layer deeper and look at the specific scales are the focus areas you can see obviously again our overall score from 27 up to 31
099and then now we can see you know accountability being the focus area that has the highest score uh down to communication um as the lowest score and that um is not uncommon and that's that actually should i should mention as well that communication that's specifically about the mission vision and strategic plan not general communication throughout the district as we see improvement in all the areas this is a way to look at it uh just you know again seeing the two lines next to each other you can see we've kept a very similar pattern um you know but continue to move things outward so we continue to see improvements there in those those areas and so just going one layer deeper looking at the specific items now we can see these are the the three areas
100that have the highest scores so one of our accountability items 63.5 percent of folks strongly agreeing with that saying yeah i absolutely feel a strong sense of personal accountability um one of our empowerment items um and one of our teamwork items uh we're high and so and this actually is a comparison so the larger um the larger graphic shows this year's scores the smaller graphic down here shows last year's scores and so you can see we've you know actually kept a pretty consistent pattern here these areas are the top three they were the top three last year and the top three again this year if we flip that around and look at the scores that have the highest percentage in the one to six those items are slightly different from year one to year two
101but you can see one of our communication items one of our best practice items or best practices items and then one of our creativity items are in that top three you can see that's slightly different from last year's last year's top and bottom and looking at our alignment scale so all of these things together the nine components are going to give you a picture of overall alignment we also ask employees just flat out how well aligned our resources how well aligned our rewards and recognition and so in this case you can see we've we've definitely seen some improvement these are always lower than the overall score in all all other districts all corporate environments all law enforcement government uh wherever we measure uh we see this this type of pattern um but it's what's positive
102is that uh from year one to year two we definitely see some improvements from uh on both of these so definitely good news there and then we've got some demographic comparisons so employees had a chance to respond to each item they also had an opportunity to identify their you know who they are and where they are in the district they of course had the opportunity to say that they preferred not to answer so no one was ever you know forced to identify any information they didn't want to but um just to give you a quick um summary here so we've got um above the bar here we've got our our score the blue bar is this year um so we're looking at uh you know 2022 scores are the blue um 2021 scores are the
103red and then here in the green or red you can see the difference from from last year to this year as you can see most of those are higher this year than they were last year so they're plus and then the end down here just again the number of responses that we had on the survey this year so our first first demographic was location now we're looking at our job title or department now you can see some differences here and how folks responded based on what type of role they're in and then throughout the survey um as we you know look at all the data that's come back um there's a lot of really good information uh that's you know been discussed and so one of the reasons that uh the difference is here between
104year one and year two uh last year being able to discuss with dr cutler and team you know what some of the priorities are with some of the steps that have been taken over the last 12 months and clearly there's been some changes here one of the things that you know we wanted to mention is there's some observations that came out of the data that um you know that we think can can definitely make a big difference and one of those is accountability and so as you can see um the um feeling a strong sense of responsibility to meet performance goals so employees are feeling a really strong sense of personal accountability that is is always higher than the ability to hold each other accountable or group accountability um but you know the question is
105always you know what would it look like if we could you know really decrease that gap and so we actually saw a change in that gap last year so from 21 to 22 we actually saw a better score in that group accountability and so being able to look at um you know look at each other and say okay we know what our responsibilities are we know that we can hold each other accountable not just you know look at ourselves and then say well you know we're not sure what everyone else is being held accountable to do so that's definitely a an important aspect to continue to focus on one of the other aspects that jumped out is teamwork and so seeing a bit of a gap here between how each team views their work together
106compared to how teams are working with other teams or across department lines building lines things like that and so this is actually interesting here with um you know with the pandemic we've actually seen this gap widen uh in a lot of organizations because you know locally we've had to really just kind of hunker down and tighten up around um the you know the closest closest folks we work with uh and and really in a lot of cases figure out as we're going along um and so again not uncommon to see a gap here um so to see that only go up by two points um you know throughout you know 2021 to 22 um is you know definitely a good thing as well but i think that the biggest thing to look at here is
107that they've both gone up um overall so you know we wanted to point out the gap but we also want to see that you know teamwork is is definitely higher now than it was even last year so good to see there and then the other uh you know gap that we see quite frequently is this empowerment gap and so we saw one of these being one of the higher uh top three items again the uh having an authority to do my job without being micromanaged so people aren't feeling like there's someone over their shoulders saying hey i need you you just need to do that do it this way do it that way but when we look at system wide in my empowered to do my job without getting slowed down by bureaucracy there tends
108to be a lower agreement with that one um and so it's definitely better both are up um and the gap is only one point larger um you know but this is an area that we that we've talked about quite a bit um just in terms of really communicating the system communicating the processes that are in place and why they're in place i'm really helping people understand um how their jobs are made better how they're improving others you know how it's going to support the students and the focus in overall the strategic plan and so that's again an area that we can continue to see improvement on by some of those other areas and then our comments we had quite a few comments from folks again over 350 responses quite a few folks decided to to
109share comments on at least one of the particular areas and so these are just some of the things that that came back the most most frequently so communication um was a big one um just you know making sure that things are consistently communicated uh really being clear and as we talked with the team about um you know improving some of these areas just really thinking about tying everything back to the strategic plan whenever possible so anytime that there's a you know a reward recognition anything that is communicated a new initiative this is how these things are going to help our our plan how we're going to help our students the most creativity and best practices are definitely an area that people have some i should say just more questions on i'm just really thinking about
110you know how transparent is the process do we really have a clear picture of um you know where the best practices are coming from uh and so and that was an area that kind of varied by varied by sight so depending on where people are located how they uh how they responded to these um you know accountability thinking about that gap and just really trying to make sure that we're you know looking at the plan itself when we're looking at each other and thinking about our accountability and what we're what we're to be doing development we did see some some comments just about you know resources just making sure that resources are aligned to you know our performance performance of our students what the students need both you know in the classroom but also and
111what what you know teachers are able to you know provide um and then as far as the teamwork goes again you know we don't expect um you know those those two aspects to be equal again obviously you're working more closely with the team than you are with other teams um you know but really the you know the more we can um you know kind of support that synergy and support the um the connections between teams so we've seen it work well where districts are able to really help teams understand the the impact they're having on other teams and we saw in some of the positives that we've talked about as we read the data seeing the you know food service nursing staff being so high um people are definitely you know relaying the importance of
112those roles in those departments and really connecting that to the strategic plan which um is is often a big challenge in a lot of districts so it's great to see that and then as far as leadership goes again i think both teamwork and leadership very similar comments uh where they're just people again depending on where people are in the district what the role is they're having different experiences and seeing and hearing different things and so really tying that together and really trying to be as uniform as we can with our messages is going to be key which empowerment um the more we can you know communicate what people's um you know roles are um what they have the ability to do there's a lot of in in the absence of uh you know the direct
113uh plan a lot of times people feel like they they aren't able to do as much as they are probably are able to do or you want them to be doing and so really making sure that that mission and vision is you know not just communicated but but translated and demonstrated into that action so that people can really live it and act it out on a day-to-day basis and then again with that alignment when we talk about really what where are the resources dedicated and why uh where are they coming from um how are we able to really make sure that people understand those things so that there's again in the absence a lot of times it's easy to say well they're it's just not enough when we know that there's a lot there and
114and everyone's working really hard so we just want to make sure that we're you know rewarding those things and letting people know how that's contributing to the plan hey joe i'm going to go ahead and stop you for this moment and actually i think that you've thoroughly covered all the data and one of the things that i i wanted to share is that in this slide that you that we just were showing um we there's numerous comments that staff have written and and some of which is you know not really fair to share out you know it's talks about some people and components but i want to let you know we we look at every single comment read every single component to the to the survey so that we can as a team talk about
115well how do we start to address these issues um and that's really important hey joe it just just in regards to time i think that we've covered most of that data there and these are just some closure slides so what i'd love to move to is just to ask if the board has any questions at this time actually compliment you dr cutler because you know having talked several times now about uh collective teacher efficacy this is one of the ways that we can try to measure that i think the only question that i would have is do we have a sense of what kind of gains are typical or even possible in a year because you're trying to move so many things and i was just wondering i mean can you give us some perspective
116on that joe i think that yeah it's actually yeah it's actually uh it's actually impressive that so many of the areas are have improved all at once uh actually what we usually see is um you know superintendents and leadership teams will really hunker down on one particular area it's not uncommon to see communication be the lowest and so they'll just say communication communication communication let's focus on that and while that drives other things um usually it's hard to see improvement in you know in this case you know eight of nine categories have gone up over the year um which is which is quite impressive um and then as far as the you know the the improvement in each area um you know two three four points a year um from what we've seen so far
117is is successful right you're moving things in the right direction you're genuinely moving the needle um and so yeah i would be very um i would be very happy about results from year one to year two um and then you know as a team we've we've we're already excited to see year three because um you know the communication that we're hearing about the the the work that's gone in um in in the first year um you know as that continues um hopefully that it's magnified and people are seeing and hearing more um and then you know can continue to go up even more yeah and let me just uh just say that you know the orgometric survey and talking about nine tens being alignment and that's a tough that's a tough score to get to
118it's a hard it's a tough bar but i do want to share that you know we presented the data at our chat with the superintendent and with with staff members this tuesday and some staff members uh communicated they felt it was difficult to answer not sure about some of the questions and i think part of that is just brand new kind of survey and somebody one staff member said i think this is more for businesses or or other organizations and and successful organizations have the same common themes no matter if there's a school organization a private organization non-profit and these are the elements that that identify a system that is uh is an alignment and i think that we just as a team have to continue to build that um what are we looking what
119does these things mean but you know staff gave me some really good input on tuesday about it as well so i'll be following up with joe on some of that yeah i'd just like to add that when i finish the survey i try to be reflective and i just came out two simple concepts one it's a learning document okay it's starting point in the second two years ago this board made a decision that we wanted to be data driven okay versus let's say one person making all decisions and so i think it's a beginning it's a good beginning and joe thank you i appreciate your time and effort um i have a couple of questions and i don't know whether joe gives input to you dr cutler or if basically that you've got the results
120i mean i'm curious to understand the leadership's um approach now for next year in terms of you know response planning like how do we how do we as a district um you know what some of our focus or some of our ideas for you know improving scores so that's one question and then i was concerned to see that two of our sites showed lowered scores from the previous year that was to lack and i know there's new staff there so that might have something to do with it and sierra house which was more um seemed like an anomaly but i'm not sure but i was wondering if those sites um if the leadership there are working on response or delving into those scores so those are my two questions on kind of responses yeah so
121i would say this is that um i think we work on all of the components as a leadership group of how do we you know i'm just going to talk about the first one how do we lead with mission and vision and and part of that is actually talking about the vision and talking about how we align our activities to the vision and mission how do we build team um we train and work on with our leaders all the time about we you know the statement of this we don't do any of this at work alone this isn't just the superintendent up sitting in an office making all these decisions it's not a principle and all it's it's everybody working together the single focus plans are an element of it or example of building that
122team and empowerment empowerment want to be one of the words of of empowering staff to to really think about what what is data telling us from our site and what things can we do to improve um you know i want to say this there's a research um statement of when you start to implement you'll often see an implementation dip it's research based you'll you'll see sometimes a fall before you see a growth and and i say that just from the point of is that oftentimes we're doing some things different staff aren't necessarily comfortable with it it's change it's whatever it may be and it causes some uncertainty sometimes the lack of trust i mean you have to be consistent through that process and so i would tell you that seeing a dip in a school
123you know it's two things number one we gotta make sure that we are aware that we're that these are things that are these are elements that are really important and we have to lead with them but it also can be you know maybe let's pushed a little too hard on something and it maybe didn't work i will tell you for example karen holmes communicated to me that she was just devastated that the data had uh and maybe that's the wrong word but she was really upset about it that it went down and i said hey just have to keep moving keep working keep working with your team develop leaders empower and and and we just had a conversation with that you know interesting for mount to lack is we have a really complete change of
124that school from how we are doing the school itself period graduation requirements new teachers new staff new administration so you know they start from a new place this year so i think that's what i'd say joe i mean i don't know if joe would want to add anything to that but yeah the only thing i would add um it's definitely definitely important to think about that that dip um which in a lot of cases um can be you know what we are more aware of what we should be focusing on and now we're going to judge it a little more harshly and so that does happen um in in all types of organizations um the other thing i would i would add is that um you know dr cutler and team have the site data
125um not just the overall scores but the scale scores so they can see how each of those areas um you know if you're looking at a particular school um it's important to see which areas were strong which areas were maybe a little bit lower and the focus in those particular areas looking at the comments um as mentioned earlier to see what people are saying and why they responded the way they did um and and yeah it's it's learning right it's a baseline this is where we are today at this point it's a snapshot in time um and you know each of the things each of the areas are are actionable so we can we can communicate directly and help people um see hopefully see these areas improve and hopefully next time they respond they're going
126to say yeah you know what i am seeing us do that more thanks joe thank you all right okay thank you [Music] joe appreciate your time thanks for jumping on two hours later in his area so all right thanks everybody have a great evening um we're moving on to 8.5 school start times in school zones this is a discussion item good evening again president turnbull and trustees wish to provide you an update to our start times and zoning proposals for discussion this evening we originally brought an informational item proposal to you in december our proposal has changed after we received stakeholder feedback as you recall senate bill 328 and education code 46148 requires us to move our middle school start times back to no earlier than 8 o'clock and our high school start times no
127earlier than 8 30 for the start of our 22-23 school year within the community meetings the question arose regarding south lake tahoe being identified as a rural school and we may not have to follow this new law as a rural school we have since researched this topic and although the language is a little vague we believe that we are not considered a rural school yet we could consider a resolution or board policy declaring us a rural district and possibly not have to follow through with this state statute on november 18th at the board meeting board members were asked for their thoughts around sb 328 do we look to implement these time changes or do we look for options to try and bypass the law at that time the board indicated that based on the research
128they felt that we should start planning to change our times and implement three sp 328 for 2223 school year we know the research supporting a later start time for our older students is solid as their bodies change so do their biological clocks they just don't get sleepy until later in the evening and we all know about the negative impacts of inefficient sleep for for all ages now we can leave everything as is no zoning changes and no transportation changes if we decide to just push the school start times back for everyone have no zones we would be looking at elementary schools starting after the middle school at eight the high school at 8 30 with elementary starting anywhere between 9 15 and 9 55 with an elementary releasing as late as 4 15. [Music] so
129some of the things to consider are some of the challenges is if we have no zones and students can shoot any of the four schools transportation we're going to have lengthy bus rides as we've shared previously some students living within a walking distance will be unable to attend their nearby school late release for for elementary schools uh will impact their after school activities and there's likely to be a necessity to have both before school um child care support as well as after school supervision and this could potentially be a more challenging impact on our expanded learnings our learning opportunities grant that we're currently working with with our boys and girls club so our initial proposal was to have three zones and all the zones would be overlapping there would be two schools in each zone
130and families would have a choice to attend either of the two schools this proposal reduced student time on bus it provided choice for families and allowed families to finish the elementary school at their current school the challenges of this overlapping zone proposal included possibly compromising our bijou twbi program by not transporting students from our zones two and three so we listened to the feedback from our staff and our parents here's what we heard that there's concerns about the earlier start time for our students that there's concerns about the late release for our students the visuals twbi program for students living in zones two and 3 would be compromised that after school opportunities for our elementary students getting out late would be challenging we talked a potential benefit might be to impact the diversity and differing
131quality of elementary schools we're not so sure about that but that did come up and then the other challenge of grand for grandfather and students in their current existing schools could we still do that and also admit the neighboring students the students living nearby so we've got some revised proposals based on the feedback that we heard at the community meetings reviewing the research on the school start times listening to our stakeholder feedback and here's what we're proposing again for ltusd next year as you see these times are approximate and in the coming weeks we're going to work with our transportation department and identify more concise times within these ranges for all schools additionally please note we are currently working with our boys and girls club on that expanded learning opportunities funding source to provide academic
132and enrichment opportunities for tk through sixth grade students next year again jude really hopes to expand this program drastically and be able to support the students as they have in the past past years we're hoping that this could alleviate some of the challenges of our elementary schools getting out at 2 20 or 2 30. additionally uh regarding the initial proposal with the three overlapping zones we made some adjustments so there would not be overlapping zones we are proposing sierra house to be identified as zone one tahoe valley is zone two and myers is zone 3. we're also suggesting that bijou remains a twbi school with no zone and be able to provide transportation to and from the three elementary schools with one dedicated bus for bijou picking up at the other elementary schools within this
133revised proposal we still achieve our goal of reducing student time on bus allowing students to attend the school closest to their home reducing some of our transportation challenges and keep the integrity of the biju twbi school by providing transportation from the other areas with this revised proposal with no overlapping zones will give priority to students wishing to attend their zone school we'll also work to accommodate requests for students to stay in their current school and we believe this will be feasible if we have more requests and we accom can accommodate we can give priority to the incoming fifth graders and incoming fourth graders and so on we could also take requests from families for schools outside of their zone depending on space availability now as we were reviewing these notes looking at zones and trying
134to accommodate bijou's unique twbi school and scheduling another idea and it's just an idea that emerged do we explore an idea around expanding bees use twbi program into an eventual tk through eighth grade school with interested sixth graders staying at bisu next year then keeping entrances seventh seventh graders at bsu and 23 24 and finally keeping interested eighth graders at b's you in 2425 again this is just an idea at this time we may bring this topic back to you for a future board meeting we obviously still have a lot of questions around this idea and some more research on the ttk through eighth grade twbi programs i think principal martinez is here to answer any questions you may have no i'm kidding i have plenty of questions i'm sorry cindy yeah not for this
135not for this evening we have plenty of questions so our next steps on march 24th we plan to bring uh the start times and the zones to you as an action item unless we hear more feedback and and need to make some adjustments if we'll get to work on surveying families on their preferred choice do they want to go to the zone school with transportation or attend another school and provide their own transportation we know this is the perfect situation we know that it's still going to be impacting families existing b students will receive transportation from an elementary school site will then need to start sorting family requests given priority to neighborhood students and then meeting the fifth and fourth graders and hopefully their siblings attending space availability we have more request if we have
136more requests for a school or a grade that we can accommodate we could conduct a lottery similar to our passport you know doctor let me just just reiterate something on that because we believe that as we looked at these zones and we looked at the number of students in each of the areas that we really feel as though we have the flexibility and ability to truly create the zones create the transportation within but also have some flexibility to help meet students families needs if they want to attend a different school so we really think that that it's it's going to be feasible um of course we're cautious with our language just to say that you know the zones if we move forward this students in the zone would have the have obviously the priority and
137then we go forward but we believe with how we've set this to the the lines and and then the movement that's going to be towards going to bijou and the numbers of students in each of the areas that we have some flexibility to accomplish what i think would help everyone so just want to share that thank you dr this is a discussion do you have any questions for dr cutlin or myself or i would be um interested to see where the numbers fall out after this initial survey that's coming this month right so are we that's coming this month and we'll have the results by march 24th no no that was not the internet i'm going to get an action item um and then from there we would we would begin the survey process at
138that time yeah oh got it thank you what that process would be is okay so now that we have this this is what we're doing now let's get out and make sure that we work with our families to uh get them into the locations that they choose to be in understanding they have transportation in their zone and not in the other areas what is the question i've been kind of following up on trustee mansfield's question based on those numbers uh we saw you know the demographic survey that was done is that is that part of when when you said dr cutler that you think we can accommodate people or you know obviously i have kind of two questions like have we done the numbers or at least initial numbers to say hey if kids now
139are going to attend their neighborhood school are the numbers fairly balanced you know based on the demographics as well as recognizing that then if they are we know each of the schools have capacity you know to kind of yeah so um we we are actually very pretty close on each of our zones and what the numbers fall i mean i could share this of those if you'd like um but my concern is that when i share them with you ago that doesn't sound balanced but actually to my mind it is we're over 700 students in zone one which i understand we have two schools that are basically in that area including bijou and we have many of our students that attend bg within that zone we're just over 500 students in the tahoe valley zone
140zone two and um in the about 320 number in zone three for myers okay and so when we looked at that now understand that myers elementary has the smallest uh is one of the smallest in regards the size of the school um as within sierra house and so we're aware but we also have capacities um that are now if everybody inside of the tahoe valley school would be close to capacity that we can fit but we also know that we have families that we go into bijou and such out of that area as well so we really feel as though it's uh the numbers are going to make it really come we believe it's going to work of course understand and and i want to make sure that this is understood is that in everything
141you do you always reassess its effectiveness i mean for example do you move vines you you reassess every year yeah um i used to always say that you know sometimes you might need to hire some staff member and and then a year or two later you go you know what that that position was great but we don't necessarily need it anymore and so what are what are our needs i think we have to do that with plans on everything we do so i hope that helps i i just want to make a comment which is i really appreciate the staff has taken the time to listen to the community and and to teachers and uh try to craft something that's creative and does address a lot of our needs um i was a little concerned
142about this using the the one bus for bijou i mean but i now that i think about it more just having um i mean i recognize for parents to have to drive their kid to a school site to pick up the bus is maybe not as easy as they have it today um and yet on the other hand that seems like a safe place for kids to meet the bus and it gives maybe parents a little flex time that if they had to leave their kid dropped off a little early you know there's supervision there and it's kind of a safe place to wait for a bus so i appreciate just the thinking around that and and trying to come up with the way that kids that are going to the two-way version have an
143opportunity to take a bus and just just to say once on that specific point we really wanted to work to reduce the bus time to be under 45 minutes and we and really accomplish that you know we don't need students on a bus an hour an hour and a half i guess i just have to had a comment and i'm i really appreciated the um upgraded plan it's really clear that bijou is an exception exceptional school and we need to find ways to support that as best as we can on the other hand it's also very important to me that um that we are clear that every student at every school has this opportunity to discover their unique talents and potential and so having really different perceptions of different schools um i don't feel like
144it's a really healthy thing for our community and even with having two schools available it kind of perpetuates that and i'm um i'm just uncomfortable with that legacy um and yeah i think that's really so and so i'm i understand that this is pretty wrenching and um we're at a point where it's hard to handle even more change but as long as we're changing a system we should do it well and um i i feel like this is uh an improvement uh president trump will just do one thing and so i'm gonna do a play on words because i think that um all of our schools are and will be in the future exceptional um you know they're they're special places twbi at bijou is a special thematic school that is very unique and that's
145what makes that um you know and we heard from parents a lot that if you don't have transportation for that specific school that's where we if we want to be there and we get there then we miss out on that uniqueness of that system and that's why it really became well we really have to separate it out and not have a zone so i just wanted because you know what i think what does that help we hear we heard this from from a parent and i'm going to share this and and it may or may not be popular but we heard this from apparent in our in our journey that she was in his essence not treated well because she has her child at tahoe valley and that that she needed to get her child
146to another school she said this in a meeting and we said tahoe valley is an extremely amazing school with an amazing staff and we need to overcome that that all of our schools are exceptional and that's an important piece i just want to show it add to that we just saw tau valley do their presentation come on yeah we're all excited about that but here but here's an important point that i think we all have to come to grips with bijou those those those students make a commitment k through 12 to be in a program and i think we have to make a little bit of effort to allow them to do that and i think by having a bus take them to these you i i that works okay it works and that would
147go into your conversation dr reader that maybe we have to look at because bijou is unique and this has this commitment of k through eight i'll just keep it k through eight you know thinking outside the box would that help with some of the issues that we're facing we had anna-lysa tilson talk to us today that we got to do a better job with our el program yeah i'm not saying to do all this i'm just saying the thing i like is at least we're talking about it okay and that's a real plus yeah you know as as dr rita shared as we identified that really we need to have bishou not have a zone that was how it was born out of the idea of doing a kate because some of the challenges that
148we do have as we move our students up into our middle school and the twbi expectations and requirements and it's it's a challenge and so that became an idea from that and born out of that um and we wanted and i know that some people might say why did you muddy the waters with it we just wanted to simply share that it was it was born out of the conversations around this and wanted to share that i think that inviting new ideas and thinking and creativity is one of the important ways for us to improve our system uh are there any public yeah we do have several and and we'll start with the folks in the in the room um so my eyes aren't working well uh melissa opendahl [Music] good evening board and trustees
149and staff my name is melissa uppendahl i'm the director of lift literature i'm a lifelong resident of tahoe and i come to you as the parent of three school-aged kids in my opinion elementary school choice is one of the best things about our school district and i believe that the revised zoning proposal will will push our district back in time rather than propel us into the bright future that i know you're working so hard to achieve and it's really upsetting that such a big change in school zoning has been proposed under the auspices of a change in school start time have we considered the impact of a single system zone on low income um have we thought renters that move between school zones because of the current housing prices what about divorced parents that live
150in separate zones have we considered the long-term consequences of this plan including any systematic inequalities that it may cause what about changes in home values or the advantages that homeowners will have over renters in school choice have we analyzed how many students attend the school outside of their zone and they may get wait listed for the next year and have to switch schools we ask ourselves is this fair and equitable and good and have we really done the research and got the data and the statistics to show that it really is i'd really like to see that so board please consider looking at zoning separately from school start times and let's not make a hasty decision about this because i think it will have real long-term impacts in our community thank you thank you okay
151thank you um i apologize if i mispronounce any names jamie orr trustees you've heard from me at least via email on the exemption to sb 328 as a possible additional option and i appreciate that that was brought to the attention of the room tonight i also want to really thank the district and staff i recognize how much work has been placed on this issue and how much work has been placed on this compromise proposal after listening to parents and community members over the past few weeks and i do think that is paramount to having a strong district however i also think that having open enrollment as a philosophical core to our district is paramount as well and i do have a lot of concerns that a return to zoning is a step backwards as ms
152eppendall also said our community does not have traditional neighborhoods we have many parents that again many people that work across town residential homes do not dictate our community our schools are our neighborhoods and i think that point needs to be first and foremost in any major decision not a decision based on a school bill or excuse me senate bill that we could file an exemption for in order to give us time to better weigh our options and decide that if this major philosophical change in our elementary school choices is the appropriate and how to do it correctly so i would urge you again to separate the rezoning and prioritization from any changes to the start times if you do decide to proceed with that if it is impossible or you feel that you do need
153to combine a change in school start time and the transportation system with a change in the zoning and how elementary school prioritization happens file an exemption and look at complying with sb 328 in one two or more years down the line once that decision can be made and made well thank you okay thank you thank you melanie i'm is that shawsha did i say hi my name is melanie i also have two children at um in elementary school um i was actually the parent two years ago who was complaining that we had to do an uh a lottery to get into our neighbor's school so apologize um we live in the magnet district what i'm concerned about is that we're using this system for this process to brainstorm new programs i don't think that's appropriate
154for the middle school at the spanish immersion i come from my kids are at a school where it's a spanish or science magnet school but has no science instructor just sitting here we apparently need seven el teachers apparently need more math teachers i don't think it's appropriate to start brainstorming new programs thank you okay thank you kathy haven thank you once again for giving me a few minutes i appreciate all the time you guys have put into all of this um first of all i want to thank dr cutler the staff and all of you because i really feel like like me personally that i've been heard um i'm really happy to see that the two-way immersion program is going to be something that's available to everybody in the community at least on a lottery
155system with this new proposal and i really appreciate that that was taken into consideration because for me it felt like you know kind of what we were working towards over the last almost 20 years now um and i do really appreciate the changes that have been made to the original pro program i mean the proposal but i do have of some concerns and oh wait can i understand it i think i understood the presentation the k-8 idea for bijou will be back on discussion at the next board meeting so i'm gonna let that go because you know i'm gonna have some comments on that until the next board meeting so going back to the proposal without the k8 part of it um [Music] since this is a discussion i thought i would just share another
156possible solution that i see in terms of the start times and transportation i do think it's great that we have a new proposal that is i mean way better than the last one as far as i can see but i would propose that if we took the zoning out and had no school zone but that the transportation is limited like like it's being proposed to be limited for bijou for all the schools let's make transportation hubs at all four elementary schools plus el taho and leave the zoning out of it so that the parents or the families still feel like they have a choice basically we would do to all four elementary schools what we're doing for bg create transportation hubs run lotteries and let families have a say we have truly amazing elementary schools
157and amazing programs to choose from i mean we saw it again i've been here now for all these single focus plans it's really exciting um and ltusd has done this they've created all this and i just hopefully hope to find a way to [Music] find a solution that allows families to continue to choose thanks thank you okay thank you um we have several written comments um that i because i don't think we have is there somebody else for this specific one okay so i'm sorry okay my name is lynn wallace i put five kids and two nieces through the school district two admirers two it's your house one at tahoe valley and also through the middle school and high school and i was on the school board when karen tinlin the principal of myers came
158to me with the idea of creating uh schools that had slightly different emphasis so that parents could feel like they had a choice in their schools i pushed that proposal the board voted for it and it's had amazing results i was in real estate for a while and parents would come to me and say which zone do i move into you don't have to move into a zone you can go to any school that your child seems to have a probability in i would really hate to see that go away so i i think kathy haven't proposed made a lot of sense i really like the start times because they allow for the oldest child to be the last one so the youngest kids are protected that's always worried me so i think that that's
159a really good thing but i think the zone should wait if you're going to do a bond issue and you throw all these new things up at once as exciting as you are and as progressive as you are that might be a mistake so i think you ought to break it into two parts do the start time let the parents have choice but they will this area comes if you want to take your kid somewhere else you're going to have to drive them thank you all right all right thank you um there are several um [Music] submitted comments that in our in writing so we'll let this channel go through them of course we'll do our timing of it and uh president turnbull if you feel as though we're going past the 20-minute time frame
160that you want to tighten please let us know so that we can move quickly through it um this does feel like the the topic of the day we should probably finish for you okay this first comment is from hillary rook hi i have a question my two older children are currently enrolled in myers magnet school with another sibling to enter kinder in a couple years but we live in zone two will they all be able to continue to attend magnet it states we can request but does that mean there is a chance my three children won't get in each year and we will have to change schools this would be devastating we are wanting to complete our children's education at myers magnet school without fear of moving schools please clarify the timeline requesting to stay
161at current school for currently enrolled families please do not change the school enrollment so drastically we live in zone 2 but attend lte sms two of our kids are current students with one more sibling hoping to also attend the same school when he is old enough we love the elementary school our children attend with this new proposal would we be forced to request our school and possibly not get in every year our children have been through so much to uproot my three kids from their school to a new school would be absolutely terrible please let us continue our education in our choice of elementary school transportation is not an issue for us but school choice most definitely is the previous two school zoning plan was better than this single school proposal which will cause much
162distress to many families please for my children's sake do not take our school away are currently enrolled students and their siblings going to be allowed to continue attend the school they are currently at even if outside their home zone will space be saved for currently attending students or will we have to request to attend every year with the possibility of not getting in and being forced to switch schools please reconsider the two school zoning plan okay this comment is from jennifer bridgewater miller i live in myers and would like my children to have the opportunity to attend a preschool other than the magnet school specifically the spanish immersion program at bijou my preschooler has been attending the bridge academy with the hopes that he would have the opportunity to attend the immersion program as a
163kindergartner or tk the elementary school in myers is not very diverse and i would like my children to have the opportunity to go to school with children from various socioeconomic backgrounds and different cultures i understand that ltusd has other challenges such as the bus schedules and start times however our children should have the opportunity to attend their schools of choice not just in their neighborhoods i work in midtown south lake tahoe and would be okay driving my children to school and or working out a carpool with other families to make the transportation piece work thank you for your consideration this is from sarah rogers extensive child development research shows that elementary school to age children require 10 to 11 hours of sleep simplistically shifting the harm of early start times onto elementary school students in
164this rural community is disastrous for many families i support later start times for all children and i urge the board to seek the rural exception in order to allow for more flexibility in how our community responds to these valid new requirements in order to accommodate this change our family will attempt to move the bedtime routine to begin only one hour after i complete my work day and before my husband completes his i am not confident we will be successful in shifting my child's natural sleep schedule and i anticipate that anticipate many days that we will be late to school further the early start time means that my child will complete his full school day four hours before i complete mine and far more on early release days and will often be home while i work
165unengaged the limited capacity of boys and girls club led to our family being cut from the program last year hearing the superintendent clearly indicated personal bias by saying he's heard from families who are able to transport their children to after-school activities while casually dismissing the repeated recommendation to survey families leaves us men leaves many of us feeling unheard and disregarded families who have a parent with a flexible schedule during the day or families who have access to boys and girls club may find this earlier time slightly more convenient but for families this time change leaves us with family routines that are shattered and no options for us there is great harm and i deeply urge the board and superintendent to reconsider this massive impact to start times for elementary school this comment is from dana
166lincoln my name is dana lincoln and i am a parent of a fourth grader who attends lte sms we live in what is considered zone one my husband and i are both full-time working parents our daughter rides the bus to and from school coming this fall if the district follows through with the proposal my daughter will be displaced from her friends teachers and staff members that she has known for the past five years she is aware of the pending changes and has terrible feelings and has expressed much sadness about the possibility she has even talked about it among her friends i am against this change and i truly believe it really isn't about the change in time zones that is a cost saving measure and it is a distraction pointing fingers in another direction i
167believe the district is looking at it from a business standpoint not for the welfare of the kids and families in this community i know what the district has been through with staffing shortages bus maintenance gasoline bus purchases and other measures in the past years i also know too well about the programs that have been removed jobs that have not been replaced for financial impacts not necessarily for the good of the children i believe there should be more consideration to this community and that they should know look at slowly integrating this change so families can better prepare and find suitable after-school options or before school options the challenges our kids have been through in the pandemic for the past two years is reason alone we don't need to add any more stress to their learning abilities
168if ltusd and the board make these changes please consider having kid-zone programs for our children before and after school or more programs like the boys and girls club which is currently at max capacity for our children to continue in their home schools respectfully dana lincoln okay this message is from jenny hatch dear ltusd board members and superintendent cutler i submit this email as public comment in regards to the proposed rezoning and school start times in addition i attended the sierra house elementary school meeting to learn more about the proposed changes to our district as a result of the requirement of sb 328 and provided public comment at that time i hope that the following points will be considered in your decision-making process i am pleased to see that the middle school and high schools are
169being considered for later start times that said contrasting this improvement with a drastic change to elementary school start times poses many challenges to elementary school children and families i support later start times for all students coupled with providing before and after school care resources at each school to support parents needing to arrive at work earlier support after school needs for working parents and can complement accommodate bus limitations in the short term in my humble opinion the best way to get the least resistance to this proposal is to keep the elementary schedule as close to its current schedule so families and students don't have to experience such a drastic shift to lifestyle if more time is needed to consider how to best support schools and families with changes to school structure pertinent definitions of rural from
170a website she lists our district could qualify for exemption with this information i feel that a more thorough consideration of the impacts and approach to implementation of such a shift and how it will impact the rest of the school district should be taken some additional comments related to rezoning are listed below in sub-bulleted reorganizing elementary schools to neighborhood schools is a large change that could negatively impact equity in our community to me one of the best benefits of our school district is the ability to choose your school i agree that all schools should have an equal emphasis on science art and wellness language specialty at bijou should continue to be open to all this could be done without changing zoning the district needs to provide more resources to support schools and families this includes more
171teacher support especially at sierra house where all special day students have been placed teachers at this school are strained and are unable to give equal attention to all schools with the current structure before and after school programs on site need to be available at all schools the boys and girls club is not large enough to support the community's needs working parents need more care support and this could help accommodate bus demand and the 30 seconds for some children to arrive earlier seek funding for additional buses and drivers instead of limiting transportation seek to grow it our community is spreading out we live in meyers and have a bus that comes to our street corner but my kids cannot take it to sierra house because the routes are not efficient or comprehensive for our community consider
172how time shifts will look in different seasons of the year earlier starts will be challenging when snow removal is necessary for example thank you okay this comment is from amber goligoski i am not in favor of the school start times and school zones plan rezoning enrollment prioritization and start times are all large issues that need to be addressed individually these three different decisions need to be data driven and focused on equity ltusd has done a good job giving families choices for elementary education and taking that choice away will have long-term consequences for our students open enrollment is key to keeping the integrity of our elementary schools theme programs open enrollment and lotteries allow families and students to enroll in the course of study that is best for their needs by zoning those choices are taken
173away what is best for the educational needs of our students should decide based on data and not driven by transportation concerns the district has not provided the evidence to justify why the zones were selected outside the needs of transportation i would like to see the information that shows that our community wants these changes and that all changes are being addressed in an equitable way thank you for your time and effort in finding solutions that fit our unique community this comment is from fawn hayes as a parent with two elementary age kids in the school district i am against the late start time and late out due to after school activities i realize the impact of having a later start date for middle school and high school students and agree they should likely start later but
174why don't we have the elementary school start at the same time as bijou and middle and high school could begin at 9 15 to 9 55 therefore they would get out at 4 15 which likely would be better for the middle and high school students little kids seem to wake up earlier than older kids i've found just my two cents for what it is worth i also really love the idea proposed to have bijou community school go k-8 grade over the next three years that seems like a perfect way to segue the bilingual kids to high school bilingual classes without losing gains made in elementary school with less available spanish speakers i am very much in favor of this idea as i think it keeps the students engaged in the immersion program longer and can
175have beneficial impacts to the curriculum thank you for your hard work dealing with so many opinions and ideas on this topic keep up the strong work i don't know that any answer will be without some backlash and lastly this public comment is from jennifer peterson i applaud the district for finally taking up the issue of the start times stms and sths and not seeking an exemption from the state bill even before i had kids i was shocked at how early teens and tweens need to be at school here i think being at your desk ready to start your day at 7 45 is far too early for students in that age group for kids who are taking buses to stms and sths they are likely leaving their homes by 7 am and getting up probably
176at 6 15 or thereabouts i was thrilled when the state finally took action on it and i'm glad the district isn't trying to get the exemption i truly believe that stms and sths should start later these early wake-ups and start times are very challenging for these students i don't know of any students who jump out of bed for school i have never heard a single middle school student or parent praise the early start time it's terrible everyone is dragging in the mornings the kids don't like it parents don't like it it's hard for everyone and needlessly so since there is another solution later start times most employers don't require people to be at work before 8 am but we are requiring our kids to do that and it's not fair not only will the later
177start times give the kids a chance to get enough sleep since they won't be getting up at the crack of dawn but it will also keep them in school a little longer in the afternoons currently stms is out at 1 55 most days and 1 o'clock on wednesdays my experience with younger children based on talking to friends with younger kids in my experience with my own is that most not all naturally get up earlier so doing an earlier start time for them makes sense i understand that there are discussions about after school care to accommodate families that need to have child care for their younger kids until older siblings are out of school i'm sure there's a solution to that issue i know jude from boys and girls club has been working with dr reader
178to address that need i also think that making myers a neighborhood school completely makes sense why should the families who live in christmas valley myers and north upper truckee have to do a lottery to go to the school that is closest to them they should get priority for that school otherwise they have to drive to tahoe valley or sierra house or bijou or put their kids on a bus there it's not fair for those families to be forced to go to a much further school if they don't get into myers through the lottery all of the schools will still have an option to let people in from outside the zone if there is space that's what sierra house and tahoe valley currently do and will continue to do 30 seconds the only issue is that
179there won't be buses available for kids that don't go to their neighborhood school unless the district does more work to determine who will actually need the bus transportation next year if these changes are implemented i think with rezoning it's possible that we may not even need as many buses because people who are using the buses now might not need them if their child is going to the school down the street i think the district should add to their survey to parents whether or not they anticipate needing a bus if they are going to a neighborhood school if we don't need as many buses as we currently thank you that was the last one that was the conclusion of the comments thank you and with that we move on to yeah you know before we do
180i just okay um obviously this is a a topic that brings quite a great deal of interest and you know we we have had had a information item just to talk about it and explore it in november brought a proposal in december met with with staff groups in december and january met with uh parent groups in february um and obviously we're here in march and uh and so any direction that the board has whether it's right now or would like to meet with me in one on one or in groups of two to give any additional direction um what is hard for us is is that if we don't make some decisions um if we're going to make changes next year it's uh it starts we're getting to a place where we have to do
181that right and we we are actually when we talk about um being on time of planning for next year and hiring for next year we're pressing on time so i just want you to know that um obviously you've heard some ideas this evening you've heard support for ideas um some different ideas you've heard some challenges to the proposal so we'll just be looking for you to communicate to us um one-on-one that's getting back to us if you want to talk about it more tonight i mean it's a late night um but we just need to hear from you um in the next few days to get a sense of the direction the board wants to go okay thank you it seems like it seems like i i appreciate that the timing you know and i
182um and i appreciate you saying earlier about um just assessing you know like whatever decision we make as a board you know that the district is willing to um see how it works you know and we can revisit it in a year or you know two years or whatever in terms of whatever we do moving forward um and so related to that timing is that at the next board meeting we're being asked to make a decision and then there'll be surveys and then you'll be able to uh come back and let us know how it how it looks just from that standpoint right i mean yeah so you'll be able to tell us hey the numbers are working out or we're gonna have to move a bunch of teachers or or you know whatever it's
183and then i mean the reality of it is is that we would have our initial timing for this process remember we had a first meeting in november um would have been to bring this conversation in our february meeting so that we could be tonight making making sure we could launch off to whatever we need to do we have a we have a timing process um if we're going to start time different that's that's one piece if we're going to do the zones another piece to it um you know i would say this uh district district staff have put a lot of time into this a lot a lot of [Music] problem solving a lot of considering a lot of research as well um but that with that said we want to go the direction that
184is appropriate for our district um yeah and what meets meets our needs now and our needs into the future so just to of course as we whatever is the decision we will begin to implement and always continually assess so any further comments from the board okay um so 8.6 a through g completion grant plan information item for those that are exiting thank you for being with us all this time yeah i'm about to wow you with any of your defaults you haven't even [Music] okay good evening president turnbull board of trustees and community tonight i'll be reviewing the a3g completion improvement grant program and a3g learning loss mitigation program this is an information item only and will be brought back to the board of trustees for discussion on april 14 courses in history english mathematics
185science languages other than english visual and performing arts and electives that are uc csu approved students must complete 15 year-long high school courses with a c or better to meet the minimum admission requirements the university of california or california state university schools the letters assigned to the courses are done so by uc csu and do not have a qualitative measure or weight the state of california is providing all school districts across california with funds to increase activities that improve the number of high school students who graduate with a through g eligibility criteria for funding includes overall a3g completion rate of less than 67 percent at this time ltsd is at approximately 40 percent for the 2020-2021 school year making us eligible the minimum amount of funding is 75 000. in addition ltusd qualifies for a3g
186learning loss mitigation funds due to our being eligible and receiving concentration grant funds we will receive no less than 75 000 the funding exhibits for both of these grant opportunities has not yet been released a plan is required to be written by april 1st 2022 with details of activities based on the lte ltusd allocation we will work to develop a plan describing the specific services and activities that will be implemented to support increased a3g eligibility completion and access to uc and csu schools proposed uses of these funds include teacher administrator counselor professional development development of comprehensive advising and tutoring programs and expanded access to targeted courses student measurable success targets include ltosd funding advanced placement test fees for unduplicated pupils funding activities to ensure students receive a c or better and at g courses increase
187credit recovery opportunities ensure students who did not who did receive a d or f in an a3g class be allowed the opportunity to retake the course reporting requirements include reporting to the school board the lcap task force during plan development and reporting out implementation progress no later than august 2024 and final grant expenditures and outcomes on or before august 31st 2026 thank you i look forward to bringing the planned and funding specifics to you on april 14th 2022 are there any questions i got two questions do we have a meeting on april 14th because i thought that was during is the spring break that maybe it's the 28th oh it's our yeah our next our next board meeting um our board meeting in april is the 28th april 28th yeah okay my apologies i'll correct
188that that's okay i just wanted to be sure i wasn't you know gonna i was not gonna be here i don't want you to be i should have got it and then um and then is there an opportunity to um use any of the funds to support um dual enrollment at the community college as a way for students to meet these requirements yes so one of the activities is expanded access to post-secondary education institutions and activities that allow greater access for students we're waiting to be honest to see how much funding we get that's why it's a very big information item tonight i i was just really shocked to find out that you can get into the uc system without a science class in high school at all is that am i misunderstanding that yes
189all of the classes that i listed you have to have those so maybe i don't understand it you must complete 15 year long high school courses with a letter grade of a letter grade of c or better i see in these in the courses of history english mathematics science languages other than english visual and performing arts and then electives out of the total list yeah all of those you have to have classes in all of those areas yeah you got to do two years of laboratory science got it okay most kids if they're going to go to ucs they're going to take biology then they're going to take physics and they're going to take chemistry for the most part and all of those are ap that they decide to do it that way which would
190get them a higher thing but no science is there it's two plus years with an emphasis that if you really want to go to uc i i got this firsthand okay i asked i asked an expert to just it was 30 minute dissertation so i got this i wrote it down okay so no you gotta take science any anyone else all right okay thank you we look forward to knowing how much money we get all right um so with that we're going on to 8.7 the 2023-24 academic calendar information item yes president turnbull members of the board the 23-24 school calendar has been drafted based on parameters approved by the board of education and the proposed calendar is submitted to allow staff members and community to preview and the dates and submit any comments uh
191the calendar has been shared with our associations as well as the school administration and we have already received different but differing comments and working to update um the calendar and we look for any comments from you as this is an information item or questions or comments i have a couple questions um looking looking at this calendar i did not um see the graduations are done on the same day the 14th of june but i didn't see um the times for middle school versus the high school we got a lot of families with kids and so we'll work to have some clarity of time timing okay and then my other um question was um staff development day was delayed this year and on this calendar it shows it's um right at the start of the year
192is their work with like changing that date so we'll work with our association um because we did get feedback of an interest of making a change to that we need to work with stea on that professional development day um also i will tell you that we're looking at making sure we have a very clear identified date for new staff orientation as well okay again um we are gathering the different input we'll bring it back at our next meeting for discussion so we're moving on to section nine business services and operations [Music] not yet um yeah go ahead okay i'm sorry we're moving down to nine point i got confused because the reaction there wasn't oh they were thinking that amber was finally going to get up it's coming up 9.1 bond survey results this would
193be an information item president turnbull members of the board i some advisors approved to conduct a community bond survey in february um with the intent on determining if voters would support a bond identifying the projects they'd like or dislike and voice whether or not they're willing to pay for it and what it would what raid tonight we have uh greg eisen from ism advisors here to present the data from the survey greg thank you for the introduction and i'm excited to present the survey results um from the community members in your school district boundaries can you hear me todd yeah i was just are you going to share your screen to show that show the presentation or would or would you like us to do that if you could do that that'd be great okay
194so we were numbers happen in their packet as well correct yes so we'll scroll through it very quickly with you thank you i'll guide you so while it's pulling up um so as you guys recall the methodology behind the survey uh is you guys have you know 19 000 plus voters registered voters in the school district um we started the survey friday february 18th that went through february 27th asking them a variety of questions about you know projects what they think of the district you know certain aspects of the district the bond taxes all this fun stuff um 489 households were contacted give us a margin of error plus or minus 4.92 percent the goal um for a survey to be quote unquote statistically uh accurate is plus or minus five percent okay so we're
195we're below that so this is this is an accurate survey portraying uh a snapshot in time so next page so we kind of give them a little bit of um fluff questions some some warm-up questions before we just kind of hit them with the taxes and bonds we say well tell me overall um things in south lake tower generally hit in the right direction or you feel like things are on the wrong track you know 44 is the wrong track 39 in the right direction 70 didn't know this is pretty standard just when you ask questions statewide um and communities this question because people don't even really know what you're technically asking they're like right what are we talking about right now so i as i said i like to compare this to other communities
196and you're this is pretty average on how everybody else responds uh second bullet point from what you know or what you've heard how would you rate the quality of education provided by the lake tahoe unified school district excellent good fair poor you can see nine percent excellent 34 good 30 fair 50 don't know 12 poor the only um color that i actually look at when it comes to the survey i don't care about the excellent or the good i want to know do people think that you guys are doing a bad job you know as weird as that sounds that for for me interpreting data i look at the poor okay and only 12 think you're doing a poor job i i think that's perfectly acceptable in today's day and age with with covid with
197everything else was going on you're kind of in the middle to to lower end um compared to other school districts that we do surveys for so that's good news next page uh from what you know or what you've heard um would you rate or how would you rate that the conditions of the classrooms and facilities provided by lake tahoe unified 12 excellent 41 good 22 percent fair 20 don't know 5 port that's actually i was shocked on how low the percentage of people that said poor normally you know you can people just when they drive past the schools oh man that looks like the school that i went to when i was in high school or when i went there and so they kind of think it's a little bit different so that number is
198actually a little bit lower um than i thought it would be but that's not a bad thing it's just lower from what i've seen and the reason why on the previous page and this page you'll see a lot of people say it don't know don't know don't know at the end of the survey we say hey for statistical purposes would uh can you tell us if you have any children or grandchildren or have you ever had any children agree on children who are now attending school in the lake tahoe unified school district 61 of the people surveyed have no connection whatsoever to your schools okay so that that this that's the number i want you guys to think about on the results of this survey 61 no never you know 22 yeah currently 17 yes
199in the past almost two-thirds no connection next page so a lot of people think this is the popularity contest page and it is not the popular contest page but we want to know what do voters think about um certain aspects in your community you know rate rate them excellent good fair don't know poor teachers and we kind of ranked them in order of excellent good but once again when i look at this page all i care about is the green for the poor okay so teachers everybody always loves teachers districts response to the coven 19 pandemic shockingly pretty high okay when it comes to excellent good principals superintendent district jobs managing finances board of trustees that's typically the order that things go and what i call a normal school district okay a normal school district
200it's supposed to go in this order where teachers principals superintendent district job managing finances and board of trustees so sometimes those two will flip-flop um but once again what i really want to look at is the green which is the poor component and unless something is over 20 percent poor that tells me that generally things the perception of things in the district on these aspects are fine okay i've seen districts that you know 25 percent poor on on district's job at managing his finances because 15 years ago 20 years ago they were you know they had a negative certification and they had to make some fun and that was 50 20 years ago but for whatever reason the perception was still that they're doing a poor job even though they've been doing a fantastic job
201the last 10 years and so there were some things that we needed to kind of fix before they could go to their voters in the future but once again a normal school district it's supposed to look like this next page um ideological questions uh would you agree or disagree that good schools help improve property values 91 agree with the statement if you're over 90 that's actually very positive we have seen in recent years those numbers start to slip and get into the high 80s or mid 80s because people say it doesn't matter where i live my property values are going to go up um but it's actually very positive to see that 91 agreed with that statement uh we then asked because the state continues to limit funding for public education local voters need to
202do more to protect the quality of education the local public schools 83 once again that you want to be 80 or plus um and that's considered to be normal if you get into that you know high 70s mid 70s then i say yeah there's a little bit of a perception problem okay so that's also a good indicator um that i always use the word normal and you know i say kind of jokingly but it's it's what i want to see as a person looking at the data next page so this is where we kind of hit him in the gut remember i i told the superintendent i told you board of trustees don't let people know that the survey is coming because we want to see people's reaction um and get their true gut feeling
203from hearing information or and and from you know we don't we don't want to prep people or campaign to them because i think that the data can get skewed that way so we start off we say hey at this time lake tahoe is looking to make some classroom school district improvements considering placing a school improvement bond measure we do use the b word before voters in your community on an upcoming ballot let me read you the proposed measure and then we actually read them that yellow box okay and this yellow box isn't isn't a priority of projects it's not how it's going to be 100 you know on the ballot if you guys were to do something but what we're limited to is where you see the shall lake tahoe uh all the way to
204where it says sixth sense with annual audits all that legally has to be thrown in to the 75 word ballot language that the four sentences above or fives that's all fluff that that just depends on what i just wanted to say you know i have to throw in some classroom projects handicap accessibility projects root projects um and then the very last sentence just no money for salaries because we're letting people know that this can't be spent on teacher administrative salaries and all money's staying local you know like meaning all money you know has to be you know spent on local projects that the state of california can't come take your bond money away from you once again we can kind of change this language around but for the most part this is this is pretty
205accurate on what a normal school district um taxpayer would or voter would be reading at the polls yes we read that to them say would you vote yes or would you vote no then you can say that 60.9 percent of voters right out of the gate said yes 27.8 said no 3.6 said i don't know and then you had a these other votes over lean no undecided lean yes the 2.1 lean yes and the one percent lino is represented by voters who said i'm undecided and then the survey person said well okay i hear that you're undecided but are you leading us or are you leaning no and the person well you know i'm undecided but i'm leaning yes and then the 4.6 percent of people said well i'm actually still undecided i don't know
206yet okay so generally when we kind of take a look at the these numbers we add up the yes and the lean yes because you assume you know conservatively speaking that the undecided is in the lean nose and the donors will tend to vote no by the end so we're in pretty good shape you know we're kind of at that 63 percent level uh plus or minus you know the five percent of the margin and error you say right now we're a winner but what we need to do is figure out are there any projects your community doesn't like and at the end at the end of the day what about taxes okay next page so what we did um we asked eight nine ten eleven project questions you know say that a lot of
207these are super broad um you know and the reason they're super broad because this is generally how it's listed in the legal uh bond resolution you know on the detailed project just to give the school board flexibility because things change but you have to list certain projects that are detailed we need to have a little bit of of wiggle room um for legal purposes so what we did is we actually uh prioritized um which ones were the most popular um out of all the projects and so we say repair replace leaky roofs eighty percent of the voters that i'd be much likely much more likely to vote for the bond if i knew is going to do that what about replace outdated hvac systems over 80 update updating that inadequate electrical systems over 80 percent
208fix bad plumbing over 80 percent these are all winner projects and for some people say wow people really want to spend bond money on on some deferred maintenance projects or some stuff and for the most part the answer is yes because a lot of voters would say if i had a bunch of money and i needed to fix some things up what would i fix up at my own house aren't these the probably the first four things you'd fix up at your own house as opposed to build a brand new district office you know like that's not that would always tank right um so these are the top four and once again let's take a look at the orange and that green on the far right hand side are there any projects that may be
209popular but are super negative not yet next page make health and safety uh and handicap accessibility improvements 78 79 student access to computers and modern technology 78 79 just to very generally modernize and renovate outdated classrooms restrooms and school facilities very strong 70 79 replace temporary portable permanent classrooms you can see that one had a little bit of negativity over the 20 level but mostly unless you have negativity of like 30 or or higher that's kind of like yeah maybe maybe we should rethink maybe this project a little bit but clearly people don't like portables next page upgrade pe fields and facilities for school and communities shockingly very high in my opinion most of the time that project doesn't always receive over 60 and you're kind of you know right around 65 70 percent make
210energy efficiency and premiums including um installing solar panels normally that one's a little bit higher and that one is is kind of being towards the bottom of the list make safety and security improvements including gates surveillance cameras and door locks that does not sound like a super sexy project but even then it's still over 60 and the negativity isn't even at 30 okay so for the most part i would say that your your community actually is open to the idea of all the projects that you guys kind of have on a list you know once again these are all broad this isn't broken down by which schools and what because normally on a bond resolution you kind of have a bunch of bullet points explaining the concept of what you're spending bond money on okay
211but it's good um to see such strong support and not a lot of negative support for all the projects you know even though they're general that we tested next page taxes we remind people um that there's a cost to bonds a lot of people are unaware of that okay um but we want to let them know and because we don't want to hide the ball whatsoever because we want to be upfront with them so we say well if you knew that the proposed measure would cost property owners 60 dollars per 100 000 assessed value would you vote yes or would you vote no 57 percent said yes 36 said no 2 were undecided leaning ass four percent on the decided one percent mean no but what about if it was fifty bucks you can see
212the numbers we gained uh what is that six percent yes and we and and we actually lost three percent of the negative vote by dropping it by 10 bucks next page what about 45 a year 68 percent we gained five percentage points from from 50 dollars and we dropped five percentage point on them you can see that that lean no undecided number keeps getting smaller and smaller well what about if it was 35 bam 70 percent super high number 25 percent said no um and then you can kind of see the lean yes two on the side of two lead no uh is one percent okay so while these are important questions you know we don't want to follow up the percentages of how we spun what's most important is the next question on the
213next page and i will explain why so you say now that you've heard some more information regarding the proposed projects and cost and we intentionally ask this question right after the tax rate question because we know we want actually that's somewhat on their minds if the election helps today would you vote yes in favor or would you vote no to oppose the measure and what we have seen is that a lot of your your undecided voters so if you look on the right hand side pre-education means prior to the tax question prior to the projects okay so what happened was your um lean yeses your don't knows and your undecideds swung a little bit more into the yes camp we lost one and a half percent to the no camp um but as i said
214support went up so what that tells me out of all the surveys that i do which as i said i believe i do more k-12 school district bond surveys and tax stories than anybody else when your percent goes up from pre-education that tells me that your community is more pro bond and less anti-tax okay normally if we see the results stay the same you know i've seen them almost be like within half a percentage point from before to the after that tells me hey you know what taxes taxes are a concern but project you know but they like the projects but it kind of balances itself out when we have seen the response go for down that tells me that your community is a tax sensitive community and and you know i was in buyer
215beware because the you know there's a concern on taxes that that they're sensitive to that rather than being pro project so your results tell me that the average voter is okay paying in order to get these projects done that the b word i always say the b word isn't a big you know scary monster to these to these community members and i go back to that one page when i said how do you have any connections to the school and over 60 percent of your voters have no connection and yet shockingly you still have this strong of support so uh my recommendation you know i always say the survey is a snapshot of time this doesn't guarantee victory right all this means is that you ask the questions we wanted to figure out what the
216average community member and the district feels like and i could say that if this election were held you know two weeks ago you you would have won okay that's just what the numbers say but the next possible elections in november there's a lot of things that can happen between now and november there's a lot of things that happened from when the survey was done to where we are now look at what's going on in the world right now i mean so many things can change okay and so as i said this is just the first step of the process of trying to figure out is a bond viable in the lake tahoe unified school district you know this doesn't this doesn't mean we're moving forward this doesn't mean that i give my stamp of approval
217for moving forward this is the first step where i say hey it's worth going to the next step so what's the next step um if you just go to the next page on page 15 this is kind of the highlights once again the results are there the strong yes vote is there they like the projects they were supportive of all excuse me of all the tax rates don't you don't even need to be that afraid of the 60 you know i probably wouldn't go for the full tax rate if it was me you know but once again there's still just you know a discussion that needs to take place um and so the next part of this process is is reaching out to key stakeholders within the district boundaries sharing with them the results of
218the survey saying hey just fyi this this is what the average person thinks sharing with them probably some of the you know the needs that the district has and and seeing what their opinion is and and the reason we do that is so that if if the stakeholders are big supporters of it well then you can take the stakeholders you take the survey of the average community member you marry them together and use a school board all you're doing is you're saying hey we are giving you guys the opportunity to vote on something that you told us you that you want us to put up there okay and so as i said we got you know two to three months to reach out to stakeholders and if everything looks good then our resolution would go
219before you guys probably at your june meeting and then at that moment is when you make the decision whether or not you want to do this because up until this point all we're doing right now is still just exploration on what could work within your district and that is the survey i told todd i'd keep it as short as possible and i'm open for any questions you guys may have i have a couple questions um in your previous um presentation you had mentioned that the survey um calls were going to be mostly going to landlines i do know of three people that got the actual survey calls um two of them were on cell phones so i'm curious where you got the number the phone numbers to call in terms of your statement of its
220landlines no i probably said most people still have landlines of a certain demographic the only um where we get our phone numbers from is from the county so we get a third party source who gets their numbers um from what you guys el dorado county and whoever has their phone numbers is listed where we have landline and then to the right of it if community members gave their cell number um to the county that's how they get called and then being the 60 plus percent of the people in the survey do not have kids in the district or kids in general um how does that equate with your statement of the average voter is okay with the bond i mean that's a huge number of people that don't have kids in the district and that
221are um a higher age population how does that affect you know the whole broad range of the community so i don't know the exact numbers of how many people have kids in your school you know what's what the percentage of your population actually have kids typically people that do have kids in the district are going to be more supportive of a measure like this and so when i say that 61 know never and i'm seeing results in the mid 60s uh of people that have no connection there's no even campaigning to anybody in the community and already you're starting off right there that tells me that that generally you know that that's that's pretty strong support you know and has there ever been a bond that's ever passed at 100 never in the history of
222mankind i think the closest ever was a district i got 89 four years ago that i did in fresno county besides that the average passage rate um is probably low 60s you know and so passing a bond in the 60s even in the 70s that that's that's a big um vote of confidence for your community being supportive of something like this even in the absence of most of those folks not having anything connected with our school district totally i mean i i don't know i i'd have to take a look and dive super deep to figure out the no numbers how many of them are like senior citizens how many of them are transplants how many of them you know i don't have that number in front of me but that's an extremely high number
223one of the highest that i've ever seen with no never to have results that high for a bond surprise thank you i have a question that's a little bit irrelevant i suppose i was fascinated that you said that the response to district's response to coven 19 pandemic was shockingly high is did i understand that correctly yeah i i've seen i've seen other surveys where the poor was was very high something to be proud of i guess there's a lot of there's a lot of angry a lot of angry parents out there you know um you know and i thought that maybe it would have been more i don't know but as i said that's why i always say you know from what you've heard or how would you rate it but uh yeah i thought
224that was actually a very positive result but i think it is relevant when you say that because there's a set of confidence in how we handled i mean that's part of the piece of you know is there confidence in the district and that shows some confidence of how we handled the situation i agree i agree with that everybody worked very hard to keep the kids in school yeah hey greg thanks it's great data a lot to go through [Music] and now we're going to get a facilities report here but i do appreciate the ending of your report because it brings out that our role here will be to educate not advocate the public on the bond issue okay and that you know obviously just off the top of my head we're going to have some
225type of informational sheet for the public to buy into the things that you found what is really encouraging is that people in this community understand that if we have really good schools people are going to want to live here and part of that is it comes back to this and this is where i think i will go with this is that we need maintenance we need modernization in our schools but more importantly we need safety and health issues for students and staff has to be number one okay we've got some really really old buildings that have to be replaced but thank you for your time and effort you did a great job thank you anything else are we done actually dr keller what is our current bond rating for our school district yeah and actually
226greg and i discussed that today it's in uh greg when i say this right it's an a1 rating correct from moody's yeah okay thank you which which is considered the the average um like it you know they give a rating to every single you know municipality throughout the nation but when it comes to california school districts um the most common rating uh is an a plus standard and poorers or an a1 moody's right okay good thank you greg all right great thank you very exciting to catch all that information great thank you and now we move on to the related items 9.2 facilities master plan this is a discussion item all right you know what you're on i don't even need to introduce you right brian whitmore from studio w with our facilities master planning
227process well good evening members of the board and superintendent cabinet brian whitmore from studio w architects um very pleased to be here tonight in person we've been having some obviously projects or excuse me project related discussions both virtually and in person for this reason um while this is loading here in the interest of time tonight and i know this is a very late night since we haven't drafted you before what we're going to do is kind of focus on some of the changes that have been made in the last 30 days since we were here in february and we'll go through and go back certainly jump into the next slide here oh is that me you can do it all right so um we'll go back through history the master planning to date and really
228focus on the last 30 days of some of the things that we've been doing kind of skip over the conditions assessment findings we've gone through that in the past we've also identified the visionary and the facilities planning advisory committee participants kind of give an update on some of the other key constituent meetings touch on the demographics which was presented to you last month and some of the draft demographics that have an influence on the master plan go back through the master plan priorities in particular i think some of the costs and how we're starting to now prioritize some of these elements and then the recommended next steps and give you a chance to ask questions so um as we talked about before we really kicked off this project back in the summer we had a
229little bit of delayed start because of the cal door fire and the air quality but we were able to conduct the conditions assessments in late summer and complete those in september and started with a visionary meeting that included a large cross section of the community in late september we've been meeting with what we call the facilities planning advisory committee ever since then on a really almost a bi-weekly you know every two weeks basis and we continue to do that what you see here really as we get into february we we presented to the board obviously we continue to have fpac meetings but we also had a site principles meeting in the last couple of weeks so we got some information from each of the site principals and some of the their key administrators as well
230as maintenance and operations officials and then here we are today march 10th the conditions assessments again we've gone through this before that we covered a cross-section between architecture civil structural landscape mechanical electrical plumbing and looked at some of the non-compliant but also failing issues at the campuses really trying to get a good sense of the foundation of what we're dealing with there the district obviously has gone through and done modernization in the past and so certain areas of certain campuses are in better shape than others take for example the middle school obviously you have new construction elements there you have elements that date back you know many decades to some of the original construction of the school these were the visionary participants so that included the district the city of south lake tahoe your fire
231police department boys and girls club barton health even the community college district and then our facilities planning advisory committee that's really been our working group and you guys have been fantastic to work with you've got a really strong team consistent team of individuals that have been part of this process since day one and continue to come to each of the meetings and that is this group here so some of the other key constituent meetings that we've been having or have been discussed at the board level obviously ice and advisors with the presentation from greg again tonight is an influential factor in the facilities master plan i've mentioned this before and i'll say this again the facilities master plan is really separate from a bond measure it is intended to stand alone the course of the
232idea of the facilities master plan is to set a vision identify projects that need to be completed over a period of time and then as funding comes available whatever that funding source may be that you can move forward of facilities master plans across the state are funded by general obligation bonds i mean that's just the reality some of that funding obviously coming from the state you guys don't have state eligibility because you've used a lot of that in the past and you're not a growing district so you're not seeing new construction eligibility coming at the moment that may change in the future but right now that's not a possibility you have developer fees you have some deferred maintenance you have some other very minor sorts of things but what you'll see here is is that
233you're approaching in today's dollars about 200 million dollars of need um and based on that you probably only have about two million dollars you know something like you know one percent or something like that to actually work with so again um you know the the processes go through while it suggests the idea that yes a bond is going to be the primary function to fund this a facility's master plan still is something separate school works is presented on demographics and we've infused some of that information in here as well we've met with the city of south lake tahoe on the potential of a partnership and joint use in particular some of the outdoor spaces and athletic fields the new building institute for lake tahoe unified school district that's really the sustainability standards that you have
234in place in the metrics that you're trying to meet there we are meeting with furniture and technology folks at meteor um and they're really looking at things like your the um furniture and technology expenses and things like that associated with some of the facilities improvements we also have talked with solar providers while solar is something certainly you want to consider with the facilities master plan by and large and we have some notes further in the presentation that solar is often being purchased for school districts through what we call a power purchase agreement meaning that you as a public entity cannot take advantage of some of the tax credits that the private entities can take advantage of so rather than buying solar sometimes outright districts are often working with groups to lease that solar over a
235period of time take advantage of the private tax credits for a reduced rate a reduced monthly or annualized rate of the energy savings and that's probably the recommendation that we would make here is that you consider that not try to burden the facility's master plan with the cost of direct purchase of solar but some of these other mechanisms to uh to save funds let's see here it's not working on me now spent too long in that slide [Laughter] yeah do you mind just clicking to the next slide there for me oh there you go oh there it goes okay so this was one of the key bits of information from the draft i know this is still being worked through demographics information there uh what you see is the um 10-year enrollment history so prior
236to now in the six-year enrollment projection um so fast-forward six years obviously a lot of crystal ball and infused in the fact that we're looking six years ahead but really what we're paying attention to here is that the elementary school grades what's in orange there are staying pretty level and and we theorize of course that the reason for that is that you're adding a grade level you're adding tk and so where we normally see maybe a little bit of decline consistent with the middle school and high school levels um the the tk through now five uh grade level there is at a stagnant sort of that's not necessarily because you're necessarily students in the community you're acting at grade levels you're capturing the students what that indicates to us really is that we want to
237make sure the capacity the elementary schools is somewhat where it is today for the next several years we don't want to decrease the capacity we don't necessarily need to increase the capacity so we look at things like replacing non-permanent spaces we do probably want to look at one whereas probably at the middle school level high school level we have some capacity surplus so when we look at the potential maybe removing some or demoing the non-permanent spaces we might not necessarily replace those or we may leave them there if that serves the district better let's go to the next slide so one of the exercises early on was look at overarching master plan priorities so so one of the reasons that this was important was to understand sort of what are the things that collectively the
238community during the visionary meeting and the committee meetings were identifying as some of the more important items that the district ought to look at the other reason that we like this is because we're going to be using this to help us with prioritization later on so how many of sort of the individual projects these overall planning district-wide master plan priorities touch completing all code health and safety improvements ensuring students have access to modern learning environments meeting those district-wide sustainability goals developing equity amongst the campuses you know again i mentioned before you guys have one high school in middle school you have a variety of different elementary schools and how do we create equity in those in particular replacing non-permanent school facilities with permanent school facilities um we saw of course in the in the bond
239piece maybe that didn't rank as high as others but again if the opportunity is there in a long-term vision it makes sense to consider that developing high-quality athletic playground and outdoor learning facilities improving curb appeal ensuring all facilities meet lasting maintenance and operation criteria and qualifying for state matching funds where possible so as we go into the individual campuses there's not a whole lot that's changed i'll sort of point out where we have made changes in the various campuses one of the things i'm going to focus on as we get into some of the cost estimating is how we've begun to start to look at the prioritization of projects and then also look at how we're categorizing projects so that maybe that adds in the prioritization one of the things that's happening right now we
240haven't gotten the feedback just yet is another piece that we're looking at to help with the data collection when it comes to prioritization of projects is looking at how your district insurance group also assesses risk so we have a lot of different things that are happening you know you have the survey results from the bond we have these overarching priorities which gives some indication of perhaps how we might rank projects and then you'll see here in some of the color coordinated items as we move forward in the cost estimation there's categories there that suggest that how we might prioritize projects one of the advantages you have of considering the fact that the master plan is sort of preemptive to this idea of a bond is that we can align somewhat priorities with the idea of
241future bond sales so should the district obviously move forward this year decide it wants to pursue bond that money is more likely sold in three series we're looking at sort of priorities initially that would align with the potential of those bond sales and then sort of a fourth category that identifies then unfunded projects or at least the unknown funding that would be associated with those projects moving forward so let's just go to the next slide this is of course the al tahoe site it was existing this is sort of the proposed the idea of modernizing a lot of those spaces removing portables the concept and this is one of more creative concepts of maybe bringing the continuation high school to this facility enhancing some of the efficiency of what's going on there the sort of
242the multitude of different programs that's offered there one of the things you're going to see consistently is reconfiguration expansion perhaps a parking and drop off which is problematic at some of the other sites improving some of the entries that one point of entry eyes on the street reconfiguring the administration to support that potential of outdoor learning um but we even look at some of the uh ancillary spaces not just the classroom spaces but the multi-purposes the learning resource centers and even trying to create more stem and steam types of spaces at each one of the campuses let's go to the next slide so this is where we did make some changes and this is where you'll see some of the most changes there so on the spreadsheet that you see here you see the list
243of projects that's represented graphically with the slide be before that you see a total cost there column about three columns over that's in today's dollars and then what we do of course is as we look out in years we start escalating now we've seen some pretty tremendous construction escalation in the last few years we're right now carrying i think it's a five percent per year escalation that may not be enough we may collectively decide we want to add more certainly if we followed sort of um the the recent history or recent events in the last couple of weeks we're probably going to see construction escalation go higher for a period of time it's not to say that for the next five years that's absolutely going to happen we don't know we have to sort of
244figure that out the goal is that we want to put you in a position where that red line over there on the right hand side would be everything sort of that could potentially be inbond and then other things that might be out of bond that's where we really want to try to be as forthcoming as possible so that again this facilities master plan if you decide that a bond measure is in your future then you can sort of translate that list of projects very easily to a ballot measure and so on so forth the colors represent different things now we had sort of two colors before we had sort of a musty project and sort of a should do list of projects we now categorize those based on the feedback of the committee of putting
245those into different buckets that red is still sort of the must-do that's what we're considering sort of code health project that includes sort of a lot of the things that were high priorities coincidentally on ice and survey so things like all the deferred maintenance issues the re-roofing some of the ada access certainly a lot of the reason that these are in that first category and they're coming first you see that in sort of phase one a priority is because the state and the department of the state architect's going to mandate that those go first as the foundation for other improvements you're just going to have to do some of the path of travel some of the ada access some of the restroom reconfigurations those things to then support some of the other pieces that come
246along the blue represents the academic project priorities and that seems to be kind of coming next if if we're talking internally within our group um by the way next week we're going to be meeting back again with that visionary meeting another community forum so we'll sort of our assumptions but that seems to be sort of the next thing you guys are in the the business of educating students and so after the must-do code health and safety types of things are completed the idea is to focus on the educational spaces the yellow is really things like the administration offices the multi-purpose centers learning resource types of areas the green are sort of the outdoor spaces and playgrounds that sort of purple color is non-permanent facilities replaced with permanent we sort of categorize this down low on
247priority already it's interesting to see of course that isom advisors is there that survey is suggesting the same thing so while it'd be great to sort of replace those spaces yes they they do need to be replaced and repaired um but generally speaking that cost is also very high and so that's starting to find its way into that sort of unfunded column and then we also talked about the idea of providing site power creation we're not specific about what type of site power gym you know generally speaking a lot of going natural gas because of your sustainability efforts i think there may be some desire to have um you know solar with battery backup through some sort of purchase agreement but we've identified some dollars there and depending on the size of the site that
248goes up or down when we talk about cost tests we're still at a very high level so we built in even i think it's 15 contingency at this point for unknown so there's hopefully a lot of conservancy here we talk about contingency escalation even the soft costs and an ff e budget of about 5 of the individual building costs there let's go into the next slide a biju community school the existing um scenario there let's go into the next slide um and then this is the the improvements one of the things that we're looking at particularly at bijou and some of the other campuses where we have problematic with a parking and drop off the ability that once portables are removed that we have the ability to expand some parking particularly for staff in the
249back so we bring some of that staff parking that opens up and makes more safe and better access to parking and drop off there in the front the new family resource center being replaced and then modernizing everything but sort of the newer element that was built there on the right-hand side of the screen so really trying to bring the rest of those facilities up to the same level of that new construction that exists there let's go to the next slide and again here we can see those code health and safety improvements coming first there again really looking at modernizing all the platforms space there then focusing on administration multi-purpose modernizing playgrounds etc when we looked at sort of overall priorities we thought if you can touch each campus so all campuses and everything that's in
250red there we touched that in all in all campuses that was sort of the goal then the goal look at the elementary school campuses systematically and try to go through and say can we upgrade really all of the classroom and potentially even some of the shared spaces like administration multipurpose et cetera and then really it was looking at the middle and the high school last because of course the high school i think because of the improvements and the costs that have been invested there over time that that's in the best shape so that's sort of a consistent theme that you'll see when we go through each one of these slides we can sort of i think just pop through these maybe you know just keep clicking through them i don't want to go into too
251much detail because you've seen this before myers adding some more green space there at myers to take take advantage of the fact that you've got a lot of asphalt it's going up in price with oil and costs and things like that let's go to the next slide sierra house next slide again reconfiguring various things there let's go and we can click through what i want to get to here is really at the very end i want to i want to show you the overall synopsis of where we're at and the fact that we're still in a draft form because you're going to see some negative numbers there right it's not all still penciling okay this one here so what this shows is all of the campuses there all of the expenditures in today's dollars and
252we look at phase one so 23 25 27 and then a future unfunded which is sort of 2028 perhaps and beyond you can see the total there in today's is 206 million and change so that number has gone up and it's come back down a little bit one of the reasons it's come back down is because of some of the demographics not looking at necessarily replacing some of the permanent spaces at the school in high school when we escalate that out however to you know something like 2028 it's only about five or six years notice that number goes up to about 250 million you can see just how much that compounding escalation if we see five percent even you know year after year um on average kind of before the pandemic we saw probably three
253or four percent compounding the last three years i've heard quotes from contractors for example most recently up in paradise about 13 so you can see how things you know we're taking that average because we're hoping that things will level off at some point in the future but we really don't know but what that should show you is is the more time you take the more it's going to cost right and and so that's really important interestingly enough if we do everything in phase one that's that must do set of projects and we assumed um 115 million dollars of net bond sale roughly speaking i think at the 60 per 100 000 level you're closer to about 180 million dollars in that bonds and i think down you know at 35 or something like that you're
254closer to something like 90. okay so we kind of took an average in there just to look at say how does that work one of the important things as we wrap this up is to hopefully get a little bit better idea of what maybe the board is thinking of the possibility so that we can kind of line that up but at about 115 million in bond authority um that first phase works you're only you're only off by about one million dollars there um when we get into phase two and we say if we want to do all of the work at each of the elementary school classrooms so and so forth we're negative at about 13 and a half million so we're starting starting to slip and then by the time of phase three there
255we're almost 41 million dollars off we want to hit all of the middle school and all the high school so that the effort that's going to happen over the next couple of weeks with our with community and with our facilities planning advisory is figuring out we have to prioritize further uh more than likely um unless we want to assume that you know the bond potential is 180 million and and the district would consider that i think what we want to do is be a little bit more conservative and suggest that yes a lot of those upfront um deferred maintenance and other kinds of things that makes sense but maybe we don't touch every classroom every site maybe we look at certain areas of classroom we have certain core pieces of campuses that we improve maybe
256not all of them and then as we move forward into the the middle school and the high school there we may trim down um you know some of those projects but again the facilities master plan is meant to be sort of an overall vision and so it's really just for the bond effort would you look at sort of strategizing that i think keeping this total need out there really demonstrates the community that there is a tremendous amount of need even though schools look great they function well there are a lot of underlying pieces things that that aren't seen perhaps that are required or should be done certainly as you go through this process so that's where things are let's go into the next slide so moving forward we're really trying to finalize those those priorities
257we'll be doing that through march aligning those project priorities with the bond polling and the other information that we have the goal is right now to come back on the 24th and perhaps take action and we could talk about that if we want to extend that time out a little bit further maybe to have a little bit more discussion either way sometime around march april i think you want to wrap this up and be prepared for the conversation bon no bond you know that sort of thing either way this is going to serve as a road map for you this will serve as something that you can utilize to say if all we have is two million dollars to spend here are some of the things that are highest priority on the list right um
258but hopefully there's more money than that in the future if there is a bond in the future then you're really transitioning to more of a marketing approach so trying to utilize this as a marketing tool to identify that need and really hopefully get more of those folks as it was shown earlier and kind of the undecided in that yes category so that's it i'm happy to take questions you guys have some questions for me i have some questions um so i've been really trying to research this and understand it um i do understand that um the mandate is um by 2045 we're trying to be more green so no matter what we do we do have to move in that direction but i'm assuming that when you do any kind of construction you just naturally
259have to bring everything up to california's standards yes is that right so one of the things that that maybe is not well defined in here and i think we could do a better job of defining in the future is modernization when we talk about modernization say the classrooms and those sorts of things we inherently are going to have to bring that up to current title 24 standards here in california so some of the things automatically you're going to see led lighting occupancy sensors um you know we have to meet calgary environments so that includes things like toilet fixtures requirements um some of the improvements when it comes to the filtration and other kinds of things so a lot of that's going to be embedded already where i think the the mandate and what we have
260to sort of focus on is there is sort of an interest in getting away from such gas which is happening in california regardless to more electric type systems electric is a little bit more inefficient when it comes to things like heating and things like that so then how do we then supplement that with solar supplement that with other sorts of things reduce also the demand so i think one of the things that we may want to look in add in here maybe more specifically although perhaps maybe it didn't rank as high as some of the other pieces is do we want to actually systematically go through and replace some of say the the mechanical and electrical units the mechanical units for an electrical type of system rather than a gas system we are already identifying
261like the boiler system at the high school that needs to be updated revamped perhaps gone to more package style units something of that nature and there's some big costs involved in that at the high school but inherently yes the modernization is going to help you get there if you're putting dollars just generally into modernization of the buildings okay um so even though uh you did touch on the construction cost um how do we if the community chooses to do a bond how do we compensate when like you get into a project and you're finding things you didn't see before so automatically that offsets i know with the bond you have to be specific and i understand like there's organizations with the state that are keeping a sharp eye on the school district um but how
262would we compensate for something that you know like you open a can of worms unexpectedly yeah so i'm glad you touched on some of the state mandates and things one of the other aspects of the bond is you'd have bond oversight committee of some kind right and they would be making sure that bond dollars are actually spent with facilities not other things buses wages you know things of that nature when we talk about sort of overspending one of the things we're trying to do of course in the master plan is already look at contingencies and already look at escalation a lot of master plans are completed that have kind of today's dollars and there's no sort of outlook of what's the potential of the future hold we're already starting to think about that where where
263the master plan is going to break down sooner rather than later is if you don't have the funding there available funding is made available and you can get get to you know projects to shovel ready sooner i think take advantage of some of that construction installation that goes back into into projects rather than sort of sit out there um in in in question contingencies and we could get into a whole dissertation about construction delivery and all of that sort of stuff but let's say for example you pass a bond and we move into a project implementation phase you know you're going to go back through some sort of roq you're going to select your design team you're going to select your engineers you're going to go through the process of design agency approval and then
264you're going to select contracting team and there's a variety of ways that school districts nowadays can select you know design bid build is the traditional architect designs it goes out to bid lowest responsible bidder is awarded moves forward a lot of school districts are utilizing what we consider to be cons alternate construction methodologies things like design build or at least lease back or see them at risk and those enable you to sort of act a bit more like a private entity selecting a contractor perhaps based on qualifications not necessarily lowest responsible bid that's really general contractors you're still bidding all the sub trades more than likely a lot of those sub trades are going to be local subcontractors that are going to be working on these projects but the idea is that you build in
265contingencies again we set a guaranteed maximum price that guaranteed maximum price is a ceiling um so rather than big day with the potential of change orders and things coming because it's the lowest responsible bid we have a more robust contingency plan that says here's what we know we're going to spend and if we don't go through those contingencies that money comes back to the district you could spend on the next round of projects and what we're finding is that the bond programs that are managed that way across districts throughout the state do a better job of promises back to the community of saying we think it's going to cost this if it comes in less we have contingencies left over that's going to go the next project but we're not going to kid you about
266the fact that these projects are going to get at this level and then if they get change order to death of course that happens is those projects start to fall off the map i um so one of the things that is happening in california is that with like ada stuff often it has to be a specially certified company which actually charges more than like say prevailing rate uh wages um are those type of things happening in the state like considered financially in this master plan yeah so when we look at like i mentioned earlier when we look at right now we're sort of a very high level cost estimating but we are considering first and foremost the fact that most if not all of these projects are going to go through the department of state
267architects so they're going to meet field act compliance we're going to meet a higher standard when it comes to ada because california generally speaking it's enforcing that at least 20 percent the project cost needs to go into the removal of barriers and americans with disability act type projects at the same time we're considering prevailing wage certainly um so you're seeing for example new construction dollars it's six hundred dollars a square foot if that was a private sector or sort of cost we probably see something half or maybe 350 a square foot um and that's in not including 15 contingency not including some of the escalation that's built onto that because we're probably only going to see that dollar per square foot number increase and that does account for some of the fact that yes you
268know dsa's inspection costs are higher dsa's agency approval fees are higher that soft cost what we call the soft cost is at 25 if you were going to build your own home or do something like that in the private sector you probably wouldn't see ancillary permit costs and inspections and things anywhere near that high so we're already factoring a lot of those pieces in here trying to be overly conservative if anything about the approach when we look at the costs of these projects okay and then um with one of the things that um with our mount to lack school their location right now um it's kind of a fishbowl the office is in the middle so they could see all around but on the slides it shows that their office would be offset from the
269rest of the school is that like cemented in or it's like a work in progress it is absolutely it's really just a graphic to show sort of more organizationally on the al tahoe site where might that go and you have a little bit more land to the south of that property that could be used now grpa and other things are going to have a lot to say about that but again at a master planning level we're we're at a pretty high level we don't need to get real specific for example again you pass the bond now that mount to lack peace is actually much lower on the priority list so it's probably not going to be one of the pieces that goes day one but when you eventually hopefully get to that point there's going
270to be some sort of design exercise that's going to go through and say yes where is it where is its optimum location beside it what's that optimum way to reconfigure we did a similar thing actually it's under construction right now paradise unified school district for their new ridgeview high school which is their continuation high school we have the classroom surrounding sort of centralized administration multi-purpose based because they would like that transparency and that supervision component to the continuation high school so probably something similar to that okay and then i just have two more things um i don't even know if one of them you can answer but i really don't understand the concept with the um joint use of the city in the school fields um my concern with that as i've seen in the
271past like with softball and baseball like the adults come in and kind of bombard the fields so i don't i love that we're working with the city but i can't seem to like i'm just concerned on that i don't really understand it and then um my only other request is um to consider is in terms of the facility master plan if it can at least at the end be simplified like how we did covid phases we had the four so like say the community wants the smaller side of the bond i mean we have all these school sites the gra the best right so how how would we like um accomplish the safety stuff first um and then work our way down that list like is there a way to prioritize that as a whole
272sure sure um let me let me address your your comment or question with regard to the city and then i'll address that second piece as it relates to kind of the bond measure and marketing for the bond um to maybe go into a little bit more detail the conversations currently have been had with the city the intent there was to see if the city really did have any interest in any sort of partnership that could maybe help relax some of the capital costs and potentially ongoing costs of some of these facilities as we look forward their primary interest quite frankly was more at the middle school and the high school with the tennis courts um the tennis court area at the middle school in particular i think you know has i'll say some some ability
273to be improved um there's an interest in pickleball there's an interest in other things that can happen there it's on the perimeter of the campus obviously if you got into some sort of joint use agreement with the city there'd have to be some sort of way of hours of operations and who gets to use it safety and security and all of those things but i think there's an advantage to pick back up that conversation assuming funds are there to say is there a way perhaps city you could come in come up with something that works for us and it helps reduce some of our capital costs and and capital expenditures expenditures ongoing in that case um the other the other piece of that is and i didn't mention it but it is part of this
274piece is you have some other groups that are partnering with you already the cerro optimists for example are putting in some money towards the softball fields at the middle school so that's helped we've sort of taken some of the cost of that out of the master plan because they've made a promise to do that the liberty utility group is looking at electrifying the bus maintenance facility right for electric charging stations those kinds of things that cost has been sort of whittled out of the master plan as well so those things are generally good in a master plan if we have sort of a hard and fast commitment from some of these other private or public partnerships that's something that would improve but again there's that's very high level at some point you guys are going
275to have to negotiate that and say does it make sense or does it not with respect to the kind of packaging of this and everything else this is all kind of the raw data it's the very much expanded data i think definitely we want to whittle it down if the intent say around june time frame is the board wants to move forward on a bond we're going to have a very specific sort of probably marketing piece or something that is a component of the facility's master plan clearly in that bond manager whatever that amount is decided here are the projects from the facilities master plan that could be funded out of that and perhaps even the order of the priorities in which that would go thank you all right are we good all right thank
276you very much thank you for moving on here questions it seems like we're done have a wonderful night thank you did you spit by the way when you started you said hey you're going to make this a little short i know did you have something you wanted you do have you do have somebody in the audience who'd like to say something oh just mr walls oh yeah it's a discussion item on behalf of the chamber of commerce since i've waited so long i should get 30 seconds or i'm going to buy extra minutes and the board um i was asked to speak on behalf of directors tonight they were provided with copies and survey results and the presentation i think the most recent presentation on the facilities plan they asked me to come to you
277at this initial point with some of their questions and concerns because they want to be stakeholders as they usually are in some of these discussions so my questions are on the survey the facilities plan and then some general questions some of them it looks like have been already answered on the survey they asked with the potential approval rate of a yes vote of 60.9 percent but a margin of error of plus or about 5 doesn't that leave the measure very close to the minimum of 55. that was a concern does the survey accurately reflect the voter base in ltusd what percent of the survey respondents were called on landlines or cell phone clients i think that was already asked the questions asked to the survey somebody said don't seem to align with the facilities master
278plan projects and that's been explained because those are evolving what percent of the funds are going to be used on sustainability climate change prevention what are the roughly 2 million dollars for on-site power generation funds going to be used for solar diesel what kind of generators they were curious about as the district factored the current 7.9 inflation into the estimate are there plans to do value engineering if needed general questions were does the district have an explanation as to why the city of south lake tahoe population has grown by about 3 000 people but the district has lost students i guess has anybody figured out what the reason is the word out in the community was the district was awash in covid relief funds where the covert relief funds been spent and is there any
279surplus remaining possibly that could be used i guess what percentage of the general funds are the teacher salaries has that percentage shown an increase or decrease over the past three years and the same question on admin salaries what are the results of any staff surveys conducted i think there was one here's some of the concerns some of our board were concerned about the timing of this bond issue given the raging national debate over the direction of education with cloven issues crt battles and strikes especially in the big cities in the nightly news would that affect voting we're concerned but the highest inflation seen in the last 40 years is the effect it might have on people's home budgets and their willingness to support a bond we're concerned by the ttd plans to curb tourism and
280raise taxes of all kinds further dampening the elected boards from financing their areas of responsibility 30 seconds some were concerned about what has appeared to be an enlarged administrative staff our chamber has reviewed and opposed or bid for many measures measure g we had people on the citizens oversight that went well measure s we were supposed to get five ball fields we got one measure f we were supposed to get a fire facility that was prominent in the bond and we didn't get it at all so we are for safer better schools technology but as a de facto taxpayers organization we take our role very seriously thank you for your attention and we will be a part of the process and have further questions thank you yeah exactly 9.3 right all right let's move on
2819.3 abm phase update and phase two plan this is an information item president turnbull member of the board pouya i was close and frank gila are here from uh abm you know and i'm gonna make i'm not gonna give you the whole spiel but basically we're looking at what we did with phase one and what we're looking at going for phase two of our five year plan with abm it's been a long night good evening madam board president bill board members as mr cuddler dr cutler mentioned i'm going to be brief on this presentation again a short brief summary of phase one and what the district is planning to accomplish on phase two if you're going next page please basically when the conversation started with the district uh it was very apparent that there's limited
282funding there's a bucket of deferred maintenance items and there's also interest to do project reduction and energy savings align with the sustainability plan that the district had go next so uh with the dr cutler's leadership we had a conversation to come up with a five-year modernization deferred maintenance and energy efficiency to sustainability in 2021 there was a number of those components accomplished i will step into those items and going forward we're going to be looking at the next four years and also discussed today on the 2022 summer projects that the district is planning to accomplish we go next so last year some of you remember we discussed three big items were done about a hundred thousand dollar project with roughly about 55 000 annual energy savings and about a million dollars of savings over the
283life of the equipment that was replaced again building controls a maintenance program for the district and also a number of uh leaky pot valves but hot water control valves go next really this is the meat of this conversation is that we had a conversation with the district and the with the district's current budget of about a million dollar again limited dollars we decided to work with the district on how we can do different buckets of projects that are aligned with reducing deferred maintenance and also be cognizant of the district's initiatives on sustainability and energy reduction so with that i'll be brief but we can discuss any of these items further i bought seven hundred thousand dollars from the sr funding on the relay to covet some of the biggest items on this uh 700 000
284funding was the water balancing and water replacement in el taho basically there's not enough uh water distribution the hot water is not even so that the site is not evenly heated um the other item is that weatherization that's something that is again energy efficiency and also when the fire happened a lot of those dust particles would come into the rest of the campus and would be circulated in the uh part of the system so the other item that i would want to bring to your attention is the heat exchanger again that's another energy efficiency so this is a combination of deferred maintenance with the thought in mind that how can we accomplish deferred maintenance with energy efficiency and energy reduction and the remaining of about two hundred thousand dollars of measure g and about a
285hundred thousand of the general fund was allocated to this conversation again uh we discussed i heard the gentleman and about talking about title 24 of the architect water optimization is something that shrink is thinking about again reducing the water consumption inside the sites go next please another thing that has been very effective that is aligned with as districts looking into sustainability energy reduction uh this is a kids uh k-6 uh sixth grade from lombok unified school district in santa barbara county they have this this platform that has a solar panels energy on top and a battery on the bottom where the kits and also have this for you guys if you guys want to take a look at it it comes with a t-shirt guide get a chance to teach kids on different sustainability renewable
286energy topics so i thought i'd mention that to the board and doctor cutlets if there's interest we can connect you with the right company to to talk about those conversations with that uh this week we've been uh doing sidewalks kind of understanding and finalizing the phase two that was proposed today and also our engineers are gonna be finalizing the pricing the saving that could be associated with those kind of projects energy savings our plan is to have further discussions with the district and come back on the march 24th to present the final uh finalized scope for us this summer 2022 of the phase two which i believe is going to be very similar to what you saw today and with that hopefully we get to your approval on april 28th all right questions i have
287a i just have a quick uh question please thank you um if for the next board meeting um is there i know there's an opportunity for us to see the energy savings that happen from last year's work in other words we did some improvements on heating deficiencies right and i recognize it's march right now and um but i would think that in a couple weeks or maybe in a month we could compare last winters you know i think in december through february energy use it's from the year before we've we've had that conversation it's a little bit challenging because of the covet and non-partial of the covet and also the fact that we've had this conversation it's it's a little bit challenging but again we're going to continue that conversation to be able to really
288kind of compare apples to apples because again seasonality population attendance a lot of those data could skew the numbers because if you remember even last december december january february we weren't in schools right right we were actually virtual yeah yeah i mean there may be a school site it might i was just curious because i know there weren't necessarily all the kids here but the school was open you know at least maybe not the high school but elementary um and then the question another question on water optimization is that primarily irrigation systems looking at improvements for landscaping no this is uh about domestic water so basically the as we heard about the california going for more green uh basically reducing the water consumption inside like a and faucets and so forth by reducing the flow
289of the water okay for for sinks and things like that yeah toilets okay thank you the only thing i was going to add this is a great teaching point for all of us that listen to the presentation before you here you are seven hundred thousand dollars trying to take care of boilers water blah blah blah blah it's a drop in the bucket of what we need and it's i think it's a great teaching point that hopefully we do a good job if we decide to go with the bond that we do a great teaching point on educating the public that our facilities need maintenance modernization for the health and safety of the people that work there the students and the staff it actually answered a question that was asked where are some of the covid
290money going right well i know i when i saw mr wallace sleeve i almost want to go out there and grab him come on back yeah but thank you 10 o'clock all right so are we good you know we yeah thank you i know what you're going to say i just want to say this franken and we're driving up here like midday and been around and you waited until after ten to take and to have the shortest presentation right so you win thank you so much okay and 9.4 fiscal year 2021 22 second interim financial report this is an action item yes she gets your tents deb are you awake wake me up let's try to read quickly uh good evening president turnbull and members of the board as noted in education 42131 the governing
291board must certify in writing within 45 days after the close of the financial period being reported whether or not the district is able to meet its financial obligations for the current and two subsequent years the financial reporting for second interim ended january 31st 2022 and must be certified by the governing board by march 15 2022. the second interim financial reports demonstrate that the district will be able to meet its financial obligations with a reserve for economic uncertainty of greater than three percent for the current and two subsequent years and as a result will self-certify positive based on the size of the district ltusd is required to maintain a minimum eur of three percent but also recognizes the need for increased reserves beyond the minimum for future financial stability and will continue to study and implement
292cost saving measures at this time i will quickly go through a few slides total general fund revenue is 56.9 million with lcff of 37.4 million representing the main funding source for the district followed by state revenue of 20 and federal revenue of 12 total revenue fund expenditures equate to 59 million the largest component of general fund expenditures is comprised of certificated salaries classified salaries and benefits which equates to 44 million or 77 percent of total general fund expenditures ltusd will receive approximately 725 000 in epa funding which will be expended toward instructional salaries during our second interim procedures other funds were reviewed note the ending fund balance for the cafeteria fund is a positive 74 000 and this is due to a contribution from esser to funds in addition you will see that the ending
293fund balance of the county school facilities is zero at the end of the fiscal year 2021 the remaining fund balance was transferred to the building fund to be in line with compliance standards this slide reflects the difference between second interim versus first in term presented in december overall there is a projected increase of revenue of 1.2 million which is primarily due to additional state-restricted funds to include strong workforce educator effectiveness grant and an increase in av-602 the good news is that the district is projecting a healthy reserve of 5.05 which is a slight increase from burst interim there are many assumptions used in the multi-year projection in particular i would like to bring your attention to the first three assumptions first district lcff funding continues to be held harmless for fy20 2122 at the fy
294in 2019-2088 level of 3625 with future years being funded at the greater of the current or previous fiscal year secondly enrollment and ada are projected conservatively conservatively for out years lastly in fy 2021-22 the district received one-time funding one-time restricted cares funds of 2.3 million this is phased out over the two out years based on funding deadlines the multi-year projections reflected are through fy 2023-24 as has been discussed in previous board meetings the fy 2223 year has been referred to as the fiscal cliff as it is the first year that the lcf held harmless clause is eliminated in addition a significant portion of care's funding expires from that reflected you can see that ltusd continues to be able to retain a reserve of 3.6 and fy 20 22 23 and 3.66 percent in fy 20
2952324 i'll bite lower than that projected for fy21 note that there's note that there are some proposals contained within the fy 2223 governor's budget which are not included in the projections these include an averaging of ada over three years for funding which could result in an additional three hundred thousand dollars or so and the change of ab602 funding to be lea-based as opposed to solve a based this would increase funding by material amount as well as reduce the unrestricted contribution more will be known once the governor's revised budget is released in may 2022 ltusd is projecting to meet its financial obligations for the current fiscal year and subsequent two fiscal years thus the district is self-certified as positive it is staff's recommendation that the board of education approved the fy 2021-22 second interim financial report
296are there any questions um did i hear you right that on page five of your presentation that the cafeteria funds have a um a contribution yeah so i mean is that money can that be used towards our youth sports when they travel for i mean we are a title one district so are we able to am i totally misunderstanding this the the contribution are from esser funds which are uh cares related any other questions thank you so yeah um do i have a motion um i move to approve the 2021-22 second interim financial report i second so we have a motion and we have a second we have a motion by trustee mansfield the second by trustee riley um are there any um all those in favor say aye aye all those opposed uh motion
297passes 11.1 huh good one 10.10 personnel services 10.1 accounting specialist job description this is a discussion item um members of the board as brought forward in the february 10 2022 board meeting the organizational changes that occurred in fy 20 2021 altered the needs of the district and resulted in the necessary rearranging of tasks and responsibilities one area that has been specifically affected is that of the business office in which the position of senior accounting assistant has been tasked with higher level responsibilities in the fiscal year close budget and overall accounting duties as such a confidential position of accounting specialist is being proposed to replace the existing position of senior accounting accountant account assistant this position will report to the director of financial services and will be essential in professional fund accounting and budgetary work involved
298in establishing analyzing auditing reconciling and maintaining financial records it is the dis it the it is the district's intent to request approval of this position at the march 24 2022 meeting this is a discussion item are there any questions anything are there any public comments don't believe so i don't believe so either okay so thank you all right um so we are move uh 10.2 uh teacher's pension information item president terminal members of the board we're still alive but still awake um after 10 and you're speaking for yourself the district is interested in partnering with the teacher pensions and consulting firm and supporting uh creating an environment that advocates for dignified retirement for all district employees i'm going to leave it at that bob lee from teacher pensions is here to do a presentation just
299so you know the district business office staff have been meeting with bob and teacher pensions and so this is an information item this evening bob you there yes i am all right you're on okay well first of all i want to thank dr cutler and ms salazar and her staff for allowing teachers pension to work and partner with lake tahoe unified school district teacher pension is a company that has one primary focus and that is to help school employees both certificated as well as classified understand more about what they need to do in order to retire at an appropriate time as you know pensions cost of pensions has been going up not only for districts but also for employees so one of the things that we've noticed since uh 2013 is that more and more
300people have not been able to retire as they wish because the cost of pensions has gone up and the allocation of pension has diminished through different formulas and through social security changes with the wep and so we what teachers pension is attempting to do is to come to lake tahoe unified and help educate its employees to empower them to become more fiscally fiscal stewards of their own retirement system so with that i want to introduce my ceo and president of our company eric neville to talk a little bit more about what we do how we do our work and why we do our work so eric awesome thank you thank you so much school board dr cutler appreciate it i know it's you're tired i promise to only take two quick minutes to share a
301little about who we are what we do um so yes just as bob said our goal is to make sure all employees are receiving a financially sounded dignified retirement we know with calstrs and calpers the data actually shows that employees are retiring on average with calstrs calpers with about 55 percent of their final year salary but employees all this time saying well i could barely live on 100 of myself right now how am i living only 50 or 60 of my salary when i retire and so employees have that retirement income gap and we found that through the power of education we provided that financial health and financial wellness education retirement education with our robust curriculum so that all employees can take action we've seen as we provide this financial health with our curriculum and
302topics such as estate planning with living trust and wills to tax planning 403 b 457 social security where there's a big robust curriculum that we provide to help an employee have that financial education to take make good decisions for their future and so what we've seen as we've provided this in hundreds of districts across the country helping thousands of employees we've seen a drastic increase in employee engagement we've seen drastic increase in employee participation in supplemental plans like roth plans or 403 b plans but one of my favorite things that we've seen as we've known with this pandemic mental health is a real serious thing we've seen that part of somebody's overall mental health and well-being has and their stress and anxiety has been tied to financial stress and so we have seen improvements in
303that regard too as we provide that financial health and wellness education to employees and so as a as a education provider and a consulting firm we look forward to helping all the employees of lake tahoe unified classified certificated and again our goal at teachers pension is to make sure that all employees receive a financially sound and dignified retirement that they can retire on their terms if an employee wants to work till they're 80 or 90 years old it should be because they want to not because they financially have to and so again we're looking forward to partnering with you to help you as we've done for so many other districts bob is there anything else you'd like to add there yes um so what differentiates teachers pension we have a team of retired superintendents who
304helped do this work not only because they've been through the retirement themselves but they are very very trusted individuals who really like to teach that's why they got into the industry of education to teach the only difference now instead of teaching students they'll be teaching adults and as you know people who enter education they have a passion for education and one of the things that they sometimes forget they forget about themselves and taking care of themselves because they put so much emphasis and focus on the kids that they sometimes just don't think about things at the end of the light which is retirement so with that i just want to thank dr cutler the board ms salazar and her staff for allowing teachers pension to partner with lake powell unified thank you all right thank
305you bob any questions comments i hope if i'm working at 80 90 years old it's just in the garden that's right that's right me too [Laughter] thank you i have a i just have a question i mean is this i think i read this in the trail that is there a cost associated with having you partner with the school district and and then what kinds of choices are do you use certain um you know like vanguard or fidelity i mean how do how do what are people's choices in terms of absolutely so every district every district is different on their choice lake tahoe unified has a great selection right um so we have to operate with the the custodians and record keepers that that lake tahoe universe has so yes vanguard fidelity all of those
306we can help with employees on any of those right and so as we there is no cost to the district for providing this education as we get paid by those investment providers those custodians and record keepers the district doesn't pay anything for our education we'll come in and provide the education what employees do with that education is up to them they can do nothing that is their choice or they can take action and we can help them in that enrollment process we do a risk tolerance questionnaire with them we find out what kind of model portfolio that consists of lots of different uh investment providers that will make up their goals right and what they're wanting to try to accomplish thank you you bet okay yeah um there is we do have um a public
307comment on this or public question or and and shayna lucas has been waiting all night to get up and do that and i want to say just for a minute because i get to school early because kids get to school early and they need a warm place to be but these late meetings make it so families community members and teachers can't really be involved in the discussion and that makes me a little sad um i'm here on behalf of and we don't recognize a need for this service because we have cta we have 403 b plans and investment counseling that i've used um and we we feel like it's unneeded it's an unneeded service for the teachers thank you i'm going to bed thank you shannon um you know and what um you know one
308note just to just to share with the board um i have found since my arrival at the district that there is not necessarily a system built to support this this conversation with employees um with you know so maybe sdea our teacher association feels that it's a that they don't have a need for it but we have a lot of other employee groups and so i just think that that's something for us to continue to look at and consider i just want to say that i i've known a lot of teachers in this community i've lived here since 1985 and i worked for the state of california where there was a lot more education opportunities provided to plan my retirement and um yeah and i i just respectfully disagree with the statement from sdda i just
309know too many teachers that really didn't understand the choices didn't really feel like they were given enough information when they i think one of the the biggest most common complaints i heard from teachers over the years is that there was no one at the district to help them i mean that there was that the admin staff at the district office couldn't answer the questions and sometimes that was just because of turnover you know we didn't have people here long enough or whatever but it's also complicated a lot of different choices so you hit you hit it on the nose of why we looked into teacher pension well just just to add to that what's the problem of giving people options i mean i mean that's part of education right yeah and that's part of well
310the last time i remember that's part of your job to give us options yes give the teacher some and and and again we'll bring it back as a discussion item is a process towards action to bring a group in so thank you for the thank you thank you so um thank you for the presentation and the presentation i think we can move on to item 11. gentlemen appreciate your time and your patience yes thank you very much board governance this is 11.1 second reading of board policies administrative regulations december 2021 update this is an action item president member of the board second reading and we're moving forward with action if you are ready yeah so are there any questions or comments at this point okay do i have a motion i believe that we adopt
311the second reading of board policies administrative regulations for this december 2021 update and our second all right so it looks like we have a motion to adopt the board policies administrative regulations from the december 2021 update by trustee bannister a second by trustee mansfield with all those in favor please say aye all is opposed motion carries with that we can move on to item 12 the consent agenda president turnbull can i just make one statement in regards to consent agenda no no i just a unique piece i just want to make sure for the record that the um the personnel order was um adjusted and reposted today at 2 30 so it was a modification that you're approving this evening from original posting just want to make that no no okay okay thank you so
312um we are on item 12 the consent agenda um move we adopt the consent agenda um hi second and so here we go again um we have a motion to approve the consent agenda by trustee bannister a second by trustee mansfield with all those in favor please say aye aye aye all those in favor please say nay item carries and that brings us to 13 items for consideration at future board meetings are there any things that anyone would like to bring forward i don't think we need to add looks like we're doing enough that's okay um with that let's see what time is it 10 30 10 31 31 all right let it just make sure i get this all right yeah don't hit my phone right i got it i got it thank you
313i now adjourn this special this meeting of the board of education on march 10th 2022 at 10 31. here we go