Regular Meeting - Martinez Unified School Board - 12/16/2024

001e e e okay I'm calling to order the December 16 2024 meeting of the Martinez Unified School District Board of Trustees um the second item on our agenda tonight is the oath of office and we're going to ask um Pittsburgh mayor Chanel skull Preston to come up and administer it for us again well it's definitely an honor to be able to swear you in I'm G GNA put your hand up in a second okay yeah yeah can I say something nice about Logan Oh only nice things only nice things definitely only nice things but you have been a a real good friend and um that's why I said it's definitely an honor to be able to go through this election cycle with you but also this where you in this evening um so let's get

002started um I I get to say your name Logan Campbell do solemnly swear do solemnly swear that I will support that I will support and defend and defend the Constitution the Constitution of the United States of the United States and the Constitution and the constitution of the State of California of the State of California against all enemies against all enemies foreign and domestic foreign and domestic that I will bear the true faith that I will bear the true faith and Allegiance and Allegiance to the Constitution to the Constitution of the United States to the United States and the Constitution and the constitution of the State of California of the State of California that I will take this obligation freely take obligation freely without any mental reservation without any mental reservation or purpose of invasion or

003purpose of evasion and that I will and that I will well and Faithfully well and Faithfully discharge the duties discharge the duties upon which upon which I am about to enter I am about to enter congratulations thank you all right I'll have you raise your right hand I I you say your name Courtney Mella O'Brien do solemnly swear do solemnly swear that I will support that I will support and defend and defend the Constitution the Constitution of the United States of the United States and the Constitution and the constitution of the State of California of the State of California against all enemies against all enemies foreign and domestic foreign and domestic that I will bear that I will bear true Faith true faith and Allegiance and allegiance to the Constitution to the Constitution of the

004United States of the United States and the Constitution and the Constitution State of California of the State of California that I will that I will that I will take sorry this obligation freely that I will take this obligation freely without any mental reservation without any mental reservation or purpose of invasion or purpose of invasion and that and that I will I will and well and Faithfully I will well and Faithfully discharge the duties discharge the the duties upon which upon which I am about to enter I am about to enter congratulations thank [Applause] you all right bless you all right um please raise your right hand I hi Annie horac Mar do solemnly swear do solemnly swear that I will support and defend that I will support and defend the Constitution the Constitution of the

005United States of the United States and the Constitution and the constitution of the State of California the state of California against all enemies against all enemies foreign and domestic foreign and domestic that I will bear that I will bear true Faith true faith and Allegiance and allegiance to the Constitution to the Constitution of the United States of United States and the Constitution and the constitution of the State of California of the State of California that I that I take that I take this obligation this obligation freely freely without any without any mental reservations mental reservations or purpose of invasion or purpose of evasion and that I will and that I will well in Faithfully well and Faithfully discharge the duties discharge the duties upon which upon which I'm about to enter I'm about to enter

006congratulations thank [Applause] you you want to be little bit little bit how about yeah so I can see the flag Maybe all right and before I take public comment I'm just going to give if um anyone that just got sworn in wants to say anything we'll take just a couple of minutes cuz we do have a long agenda tonight but go right ahead I'll make it very short uh I want to thank everyone here um that came out to support me and throughout the entire election uh it was definitely a new experience for me and the love and support I received uh was just overwhelming and I also appreciate all the voters uh whether they voted for me or not to have their trust in me to serve as their uh area 5 trustee and

007I'm very excited I know there's a lot of talented people here and a lot of wealth of knowledge and I'm just excited to get uh start on work thank you I I was just going to say when Annie and I um did this the first time four years ago we first had to come and um our Superintendent at that time gave us the oath and like we were standing six feet apart with our masks on and then um we all had to go home and get on Zoom and uh for our meeting so it's just really nice to be here again with a crowd a room full of people um and this feels kind of more special um but you know that'll always be a good memory a memory maybe not a good memory a

008memory um and I feel like we accomplished a lot in the last four years and I'm excited and we still have a lot to do so I'm excited to start the next four years thank you and with that our next agenda item is public comments do we have any public comments no okay with that we will um adjourn into Clos session and our public meeting will resume at 6:30 thank you everybody e e e you okay before uh before we get started we have a very special person in the audience tonight that we wanted to take a few minutes to say thank you too e [Applause] I I'm going I'm going to make you listen to me talk for one more time so um yeah um well I was going to say so we still

009have a facilities committee and we're now going to have a new Bond committee that is going to need new people um good people and we know that's you so um we appreciate your service we really do I know you and I didn't always agree but I always thought you were very respectful and you always made good points and easy to talk to and I did really enjoy working with you we're going to miss you and um we do hope you will you know you you've you've done so much for this District the things you do at the high school I know you're going to keep doing so much for this District I hope um you do and please don't be a stranger that I'm gonna get my Monday evenings back and thank you all very

010much I I have I have say um I didn't really prepare any words but thank you thank you for the opportunity um I know it's a little chaotic getting onto this board and kind of uh unexciting getting off of the board but I did appreciate the time that I served and hopefully made a change and and an impact on some students lives made life easier a little more uh helpful with the staff and I appreciate um appreciate everything you've done Helen thank you for your dedication and support and guidance and and tutelage um you've made this uh position very uh eye openening to me and um I will spread that word of the the value that you provide uh as a conscientious superintendent a caring and loving a member of the community and um I

011think we're we're in great hands with you here and appreciate everything you've done so thank you all and have a great night night well you're not done yet cuz I had a few oh that was it you know so we just passed this bond which is amazing and I really credit this man here a lot I think people who watched who are close Watchers knew that I was very I wanted to do it I wanted it to pass but I was very nervous about going out for it a second time um it failed two years ago and I just I was really nervous about you know what our community was going to think and how they were going to react to us asking for more money um but Carlos really I mean in that meeting

012you are really an advocate for it and you're like we like our facilities are great we have an opportunity here we have a duty to our community to provide the best facilities so I think that just the fact that we I mean you kind of like dragged me along on getting on board with that and um and it passed and that's phenomenal and we are going to do so much work and I agree with Courtney that I would love to see you on on that oversight committee um and to come to some of those facilities meetings because that Master facilities plan is going to need a lot of work but I do specifically want to thank you for for the bond and I think we really wouldn't be here if it were not for your

013advocacy um in this room for that so thank you thank you thank you very much yeah and I just want to also say thank you very much and again you were the um very welcoming when I got on the board and I appreciate all our conversations and I thought I learned a lot from you so um good luck to you happy holidays Merry Christmas and don't be a stranger I'm still gonna be on the facilities committee and um if you want to come on that you should still on my calendar okay good great thank you all very much thank you thank you have a great night happy Merry Christmas and with that we are um I will call the meeting back to order from closed session and uh we do have something to report out

014from closed session so the board considered the recommendation for a suspended stipulated expulsion for student number 2024-25 d04 is there a motion to approve the suspended stipulated expulsion so moved second and so we have to do a roll call vote um Welcome to our newest board member board member Campbell how do you vote Yes board member horak Martin I board member buger I and I also vote I so the motion passes four to nothing four to zero okay um now we will do the Pledge of Allegiance okay item number n oh item number eight is um approval of tonight's agenda are there any changes to tonight's agenda there are no changes is okay is there any questions or discussion okay I'll move to approve the agenda seconded okay all those in favor I I okay

015item number nine is organization of the board so each year at this meeting in December um the board um reorganizes itself um electing uh new officers and and um establishes committees approves a governance calendar and the dates and times of regular meetings for the calendar year so with that being said we are going to start these are action items we are going to start with the election of a new president for the calendar year of [Music] 2025 okay I got to remember not to think in fiscal year year so it's calendar year not school calendar year either I know calendar year so um nominations I think that's how we normally do this correct I would like to nominate Tanya buger for president I will second that nomination if she should we ask her if she

016will accept if we nominate her do you want to do this wonderful job yes I would love to and anyone else any other nominations I also nominate Tanya sounds okay like we decided though okay does anyone so you make a nomination do we have to make a motion yeah probably okay so let's make a motion I make a motion to nominate to or to elect Tanya as the board president I second okay all those in favor I I all right now do you now let's uh do the the well let's wait let's do them all and then we'll do the musical chairs okay so next we have vice president okay do we have a nomination for a vice president I would like I would like to nominate Annie hork Martin as the vice president any

017other nominations I would I know Logan's new but um I'm just wondering if he might be a good nomination for vice president okay he's been on a lot of boards can you tell us a little bit about your experience uh sure yeah so I serve as the up until the end of this month the chair of the alcohol and drug Advisory board for the county and I've done that for the last two years and two years prior to that Vice chair and then I serve on three different nonprofit boards as vice president and CEO the reason I um nominated Annie is only because um we are going to have two brand new board members and um if for any reason Tanya is not able to be at a meeting then Annie or the vice president

018would have to run the meeting and I just feel like that's a lot just to start out with absolutely not saying you couldn't do a good job but um perhaps maybe waiting till next year or in the future would be better yeah I think also um I mean this year is a little unusual because was vice president normally we move in that order and so we have a skip because Carlos is no longer on the board but typically we move you know clerk vice president president just to give everyone a little bit of experience and I have done the president's I've done that role before so going into vice president is not really quite skipping one so um that being said I mean it's not I'm not um you know I agree with Courtney I'm

019sure this I'm sure this would be great I also think that we do have a really new board someone new coming on so it might be good to give people experience and then um Courtney Tanya and I have all completed the um executive what is it called the leadership what that you just did board president Workshop so um you know to be in that vice president role and then have to maybe run a meeting and not ever having done that it would just be a consideration too yeah the only question I would have because I've heard um that you're doing your Masters so congratulations do you think you'll still be able to I'm assuming because it's just like any other board meeting you'll make uh so I'm not sure about any other responsibilities for the

020vice president um but other than that that would just be my only my only take away so other than that uh I'm fine with doing whatever before he fit with that being said do we want to do I um does anyone want to make a motion I will I'm I'm going to move to elect Annie as our vice president I'll make it easy I'll go ahead and second it okay thank you all those okay all those in favor I I okay and now we have to elect a clerk and um I would nominate Logan for that job I'll second y I'm happy to would you like Helen to explain what tell me what it is you have to sign a lot of papers ask ta she's been doing it for a year that's fine y

021most importantly you show up to meetings to sign papers but yes done or I'll let you guys vot on okay so so how about uh we have someone make a motion I'll make a motion to have uh Logan Campbell be the clerk okay and I'll second it okay all those in favor I I all right okay so this is something that I hadn't seen on the agenda before but as I was researching all of this and wanted to do everything correctly apparently um the superintendent according to board bylaw has to be appointed as the secretary at every reorganization meeting so the board president has to appoint this superintendent as a secretary meeting that I will make sure that Nikki has the agenda and all of them know it's done so isn't that funny huh so

022um I need a motion to appoint uh Howen Rossy superintendent as the secretary for the board so we we do a motion and vote but then Helen but then Tanya actually has to appoint you yes so why don't we do the the movement and then then do this and then do this one okay okay so Tanya Annie Logan and then Courtney and and we have to leave the gav I know I'm gonna give it to her I was GNA pass it over and and I get to sit next to Logan I don't have to be like the lonely person off in you get to sit there until the until the seat is filled and then it goes alphabetical between you and the other person they thought I was going to steal the gavel from your

023name plates go with you and your e e um I'd like to make a motion to appoint Helen Rossy as secretary effective for the year 2025 so all in favor I I so moved okay so the next item um is the establishment of committees and so I've broken this down um the first part is um let's see we're going to do the two B board um Brown act committees so the uh City Council martinis Unified School Board committee it meets two times a year the fall and the spring and the fall we meet here in the martinis Unified School District and in the spring we meet in the city council chambers and um we have two representatives from the school board and one alternate in case someone can't make it the agenda usually consists of

024one or two um items such as things like we've done um um safe routes to school we've talked about different city projects the street closings um the different projects that they've had uh we've talked about Workforce housing just various uh Community items that have come up that fact impact both the city and the school district and it's we pick an item they pick an item and we meet for about an hour and a half sometimes a little bit more sometimes a little bit less so uh in the past um this past year we had Courtney and Carlos with Tanya as an alternate is there anyone and remember we do have an opening so um if we leave a spot or two or if you sign up for something as a placeholder that's okay because we

025will have another member who may be interested in being an alternate or being on a committee so um don't worry about that okay we can always fill in I'd like to be on this committee okay anyone else like to be on this committee yeah I would like to be on this committee I was alternate last time but I never had a chance because you guys were always in attendance is there any discussion no I think I think um both of you would be really great on the committee I'm happy to be an alternate if um if Annie doesn't if you want yeah I think I I think that would be really good I know that um both of you have really good relationships and with people at the city and I'm sure that um it'll

026be a very productive committee we we our last two meetings were really great um the the city council seems really into this committee also and really wanting to hear feedback and talk things out with us so I think it'll be good okay and I think last year was satender and uh Brienne so I'm not sure he'll be on it this go round but um I have Logan Tanya and Courtney as the alternate okay and the second Brown act committee we have is the curriculum advisory committee and that committee meets uh four times a year um quarterly sometimes an extra meeting or two is thrown in when uh there's an adoption or there's some um unanswered questions that have to be um explained or some extra materials or so on and so forth but the purpose

027of this committee is to facilitate uh and coordinate the tk12 curriculum it advises the superintendent and board in making curriculum related decisions um we are looking they meet at about 3 315 to 415 or a bit longer if they need to we're looking for one representative and one alternate and they are non- voting members they do vote but their vote doesn't count towards passing or not but um um they uh so we need one representative and one alternate anyone interested in this committee I think I was an alternate two years ago um and my my only question is what do they have a that day of the week that they meet or Amy yes we meet on Wednesdays all right then I'm out I can't do Wednesday afternoon so thank you [Music] Amy same I

028will say I I have served on this many times both as a teacher and as a board member I think it's an extremely important committee and I really enjoy these meetings but I do have a Time conflict um but I would highly recom either we leave a space for the new person or I would recommend for you know one or both of you Tanya and Logan it's a I think it's really important and also really informative yeah I've been on it before um and I've gone as an alternate a couple of times um if Logan's not directly interested maybe we'll leave that open for right now and just look at the other three um board ones that we've got and then if we don't have an interest in some of the other ones we can

029always roll back to that or leave it for the new person okay we can move to Contra Costa County School boards Association this is a um Association that all of the school board school boards are a member of um anyway they meet at the County Office of Ed six times a year um I've actually gone to one of their uh programs I think about a year ago a year and a half ago on um trafficking human trafficking or sex trafficking of Stu of children um they sponsor programs on timely timely topics for school board members superintendents and the public they're advoc they Advocate at the state and National legislation um and policies affecting Public Schools they meet six times a year and we need one rep and one alternate and anybody essentially can go to

030any meeting that you want and they do I think they have zoom sometimes and sometimes um in person but it's it's they do have interesting meetings I I find it they have a Blog they have a website their blog is interesting they they have updated articles every month on a on a a related topic something in education anybody can go and look at it so I find it interesting is that evening yeah yeah it is okay that's what I thought okay so I see Annie you are the alternate are you interested in doing okay well then I'd be I think I'd learn a lot there so I would love to uh be the person to do it okay I'm happy to stay on is the alternate list some else wants it I'm happy to just

031in case you can if in case you ever miss it I can usually okay moving right along to um MEF Martinez Education Foundation they meet monthly on the second Thursday um Annie has been our rep on that board for I think as long as I can remember at Courtney's the alternate but I think Annie pretty much is there every Thursday um are you staying on the committee or you what's what are you yeah I mean I do I've become very um I would say entrenched in MEF and I run um the readathon so I would be happy for someone else to join but I will not be leaving because I have a lot of responsibilities within MEF but um I think it's you know again you learn a lot and learn how the um how

032MEF supports our schools so I think it's you know interesting to go to the meetings and see what they're all about out so did you want to be stay on or be the alternate I mean I'll be there every time no matter what so all right well I'd like to also be on this so okay you can't be on everything Logan yeah I know I know well I know what I wanted just two of them came up Logan I'll put you as the alternate and then you can go to everyone you want and if you don't want to go you don't have to have the pressure sounds great okay okay we have the liais on to Super supervisor Glover's office which is not supervisor Glover's office it's Chanel's office right okay and I'm not really

033sure um I've never received a report from this position and I'm not sure how often they ever met um from anyone ever in this position but in case we ever needed someone to meet in this position I get that's what we have it for yeah and I know Logan was integral and her getting elected so I'm pretty sure he's going to want to be on this well he would be a goodly aison yes I would like to do the role feel I figured you would okay now you're gonna have to not vote for anything else Logan because you've been on everything so far you're killing me okay um superintendent advisory committees the uh huge commitment but and a hugely very important committee is our elcap budget advisory committee which also looks at athletic Finance when

034the need comes uh to us from the site four times a year sometimes more um but usually four times Amy is um elcap is our committee that revises uh looks at our district data on a yearly basis revises our goals and creates action plans and allies our funding to those goals um and meets in the evenings maybe I want to say six o'clock 5:45 5:45 to 7:30 on Wednesday I was close 545 to 7:30 on Wednesdays and I'm looking for one rep with an alternate you're going to laugh but this this is the last one I wanted to be on this would actually be really good for you because it's a really like this is kind of like every how am I help me Amy like this is what this is what we do this

035is this is the reason for our job yeah so we're talking about data student achievement well-being all all of it and then we're tying the budget to it this was the main one I want yeah you'll learn a lot um and anybody that I mean I think we've all served on it now right I'll Tony you have two right yes yeah so every board member should serve on it at least once so you know a lot of the questions that you do ask Logan I always tell you it's part of the the lcap I say it's in the lcap it's it's our goal in the lcap so how about an alternate for when Logan is busy at another meeting okay Courtney I'm writing it fast can I ask um when the agendas go out can

036you whoever is making the agenda or reminder that you list who the alternate is and who the um main person is because I know in the past there was some confusion and possibly two people showed up or or no one can you just put that when you listed is it possible to list that so they know yeah I can send you a separate email because I don't list our attendees on the that agenda for that committee on the curriculum advis Council I do list them by uh role okay just so that way if the person main person can't make it then the alternate knows thank you Amy for that okay health and wellness integrated Pest Management they meet once a year I'm gonna do it this year I think an alternate I can stay as

037the alternate unless someone else wants it um facilities advisory committee it's it's says twice a year you might meet a little bit more um I'm not sure what that's going to look like but at least twice a year I would like to stay on that okay okay doac meets monthly on Wednesdays um I can stay on that one I've been for no good reason not very great about showing up this year just it seems like I didn't ever have the scheduling rate but I shouldn't have a conflict and I can plan on being there okay and the Dei the diversity Equity inclusion committee oh de oh shoot I'm sorry we also leave some open because we do have we I mean we already have so but it I mean I I don't want to prevent

038Al go through that in orientation with the new um member when they're um appointed okay okay well if they don't want it I'll do the alternate okay I'll go through it and then we'll I'll ad make adjustments and I'll bring them back to the board okay we'll say that in at the end and then we have the Dei committee um meets four times a year on a Thursday and their responsibility is to um keep review and revise and update uh the Dei plan plan for the uh district do I have any um volunteers to um sit on this committee it looks like they have two members that's that's awfully heavy two members and a and a alternate but I think we did that last year because like we all wanted to be on it okay

039that's what that's what I recall okay that's fine with me yeah and I'm happy to be on it or if somebody else would would like to or we could leave a spot for our our new board member um I can move to alternate if you want to do that and maybe leave a spot any is alterate I think that timing on that one that's afternoons too right um yeah it's that one is from 3:45 to 4:45 on Thursdays and it's quarterly okay yeah I'll do I'll be an alternate on that one and then I'll stay on that all right and and I'll ask the new person as well okay and then um I have Courtney I have Tanya and I have Annie as the alternate but I will I will integrate um the new member

040throughout this okay and then the board policy committee um I did talk to Tanya about this and I did talk to Carlos and it it was kind of really difficult to to um to arrange these meetings and it it almost takes the responsibility of all of you knowing what's in these board updates and takes it away from you and gives it only to two people and I'm not sure how effective that committee was and I'm wondering if it's something that we could do differently in terms of how I did it the last few times with Tanya and Carlos was I would put the guide sheet in the Google Drive and I would highlight what the Chang were and what the why of the changes and if that wouldn't be more clear to everybody rather than

041to reviewing all the whole policy um and try that and see if that works better than just two people sitting with me and me just talking at you for an hour about changes in law um I wanted to bring see if that might be a better I think that's fine yeah because that way everyone sees specifically I mean everyone gets the gets it in the board packet anyways but you may not read it as thoroughly so I think that's a good idea it really helps when you've highlighted it and just it's the guide sheet instead of you'll still have all the policies but before you get the policies the the guide sheet is the blurb on each one and it just highlights the why it was changed and why it wasn't and of course the

042Sheets if you had a question you just look at that sheet and it shows you exactly what was changed unless you want to stay with the two person committee reviewing them all that's up to the board I mean I try to look at them anyway so I'm fine with not it I think you get more there's so much information but if there's an important one you kind of can see it some of them are mandatory we can't even opt out they're new laws right we don't yeah so I think I think it's fine not to have a committee it seems like it's kind of just extra work for you Helen okay I just think it's it works better the other way because when we had to do it because no you know we couldn't find

043a a time it seemed to go better to me so okay okay um that's it for committees so how do we make a motion on this I was going to say you can put me as an alternate for the curriculum advisory committee and then if for some reason whoever you whoever the new person who gets appointed would be they would um you know they can take it over as the main all right we'll take a look at this again after we have a a fifth member on the board okay all right so um do we have to make a motion on I think we should make a motion yeah so does anyone want to make a motion I'll move to approve the um newly established committee the newly established committees seconded all those in favor

044I I I and so passes okay okay then I guess Helen approval of governance calendar okay so another thing that has to happen tonight is um we have to approve a governance calendar and bylaw 9100 um states that we have to approve a schedule of regular meetings for this year and a board governance calendar calendar calend that states when the board will address important governance matters but on February 1st we're having a workshop with a csba um facilitator who's going to help us develop this calendar so what I did was put a draft of this governance calendar from a few what we've been using in the past two years and I took out some stuff and I left some stuff but it basically says um when we're going to look at csba conference when we're

045going to do the 45 day revise when the first interim conference uh first interim report is due and it's a draft and we're going to I'm going to ask the board to approve this draft tonight and then after we meet on February 1st and we finalize a draft bring it back at the first meeting in February and approve a final governance plan okay so just to be in compli compliance with our bylaw 9100 I am asking the board to approve this document as a draft of a governance plan any discussion questions no any motions just a quick question are we so our our February first um Workshop is open to the public correct yes and are we are we talking about just the governance calendar or other things other things as well okay we'll be

046talking about um um it's called New Beginning we'll be talking about how we function as a team we'll be talking about governance we'll be talking about governance plan um uh Norms uh just basically how we're going to work together and what we're what our goals are and how we're going to accomplish them this year all thank you okay any other questions I'll move to approve the draft governance calendar seconded all those in favor I I so moved thank you okay then we have the approval of time and dates of the regular board meeting for 2025 so in August we reviewed our meetings through June because of course I work on fiscal year and now I realize I have to work on a calendar year um so I have brought back um August of next school

047year through December and the only um date dates if you scroll up a little bit more you can see our current dates are all fine in August September October is fine we get to November and there's that pesky Thanksgiving break okay we obviously are not going to come in on Thanksgiving break and have a board meeting do we have last year we juggled things around and we ended up with two board meetings in a row that were really short remember but we don't want want to really have that happen again but we didn't want to cancel it because we didn't know if something came up that we had to have it for oh we did we had the um developer fees we had a timeline on developer fees and we couldn't cancel it so what

048I did was when I looked at this I flip to the next page I looked at by simply keeping everything the same and moving October's you see octob Octobers I moved Octobers to the 1st and 3D it takes it off of the professional development day on the 13th so that board members with children in school who wanted to go away for the weekend could solve that problem go to November takes it off of Thanksgiving break and then we go back to December 8th where it was we don't have to worry about the late board meeting this year because it's not an election year it's an odd year it's not an even year and everything fits perfectly so what do you think I love that okay I think I met everybody's need right down the road

049so can can we look at one other date or you can she's gonna kill me which one so August 11th is that a teacher work day school doesn't start until August what is that day the it it's a PD day it's professional development day um and then the 12th is there's two professional development days in a row yes okay could we possibly move that to Wednesday the 13th the first day of school no the first day of school okay well then can we move it to um then you got the holiday you're messing it up okay all right I guess we'll have to keep it sorry I never get the dates I want okay just kidding I did I did on this one here but no no it's funny because every time we want another

050one no I got shut down this year a couple times but that's okay we can do the 11th okay I'm asking the board to discuss and decide whether or not this meets our needs for um board meetings for the fall I think it's great yeah do we have to make a motion yes unless there's discussion make a motion to approve these new changes seconded all those in favor I I so moved so you're gon to update the um the board meetings on the website okay perfect I was program them into my phone so I know thank you all right do we have any employee organizational reports today no one how about com ments from the PTA no one okay um then we are on to staff reports Helen Rossy superintendent report okay so a couple

051of weeks ago I attended the csba conference with board members uh Tanya uh buger and newly sworn in board member Logan Campbell I wanted to speak tonight a little bit about one session in particular that I attended on insights from the nine California school Workforce housing developments that have been completed in recent years to address the challenges in recruiting and retaining staff these statistics just touch the surface of the results experienced by the districts and a full report will be forthcoming in February of 2025 all develop all developments have staff weight lists and none have had difficulty leasing units tenant feedback is very positive with satisfaction linked to unit size and organization Community time and affordability many tenants plan to stay for at least 5 years with below Market rents allowing for savings as a

052primary motivation getting started surveys studies goals feed feasibility plans are all critical to sustaining momentum that's what the team of the four of us will be doing this spring um as we work with csba site selection and design most districts evaluate sites with the help of Consultants key factors are zoning land use design standards location local government support dis decision making should involve facilities subcommittees housing focused groups labor partners and Community Partners financing multiple financing sources debt financing certificates of participation housing tax credits property tax exemptions City and counting city and Counting County sorry funding private grants other funding sources are available development process takes six to eight years or slightly less now design architecture happens on one one and a half to 5 Acres the densities are from 18 to 98 per acre with

053projects from 50 to 135 units two to five stories per unit limited Studios mostly one in two bedrooms and a few three bedrooms raci R rent and tenant policies are significantly below Market rents often tied to project financing requirements all of them have property management and The Innovation is what you um want it to be so some of them incorporate um some of the housing complexes started with incorporating um um let's say um storefronts and so on and so forth some of them have Parks some of them have uh community centers some of them now are looking at putting in their um early childhood and their TK um um facilities into these housing complexes some districts are working with other districts and combining their properties and their their um their work together with County so

054there's this is becoming um bigger and bigger throughout the state of California I think you know whatever comes of this I think Martinez is very fortunate to have been chosen we are um I think the smallest District to be chosen for this all of the other ones we're in with our are rather large you know San Francisco Unified and and and uh La has done it um you know just San Jose um we are a small district and and we'll see what comes of it and we'll take a look at uh what they have to say but um anyway um it's just exciting to think about and and it just I I wish I had this report now before I go but I don't but I just got a little glimpse into it so it

055was really exciting to hear how um successful it was but there you know there are challenges that go with everything that you do but it was exciting to hear um what's working so anyway that's that's what I have to report tonight well thank you Helen and I'm glad you went to that uh when's your first meeting January 14th and 15th oh great okay yeah it's very exciting so hopefully we can get it moved along faster than six years but yeah awesome okay um on to public comments so under government code 5495 4.3 members of the public have the right to address the board on any matter within the board's jurisdiction however the board may not take action on any non-agenda agenda item individual speakers will be allowed three minutes to address the board 20 minutes

056have been allocated for this portion of the agenda additional time is allowed at the end of the meeting if there's not enough time to speak speak during public comments so our first um speaker is Craig lazaretti good evening and happy holidays to you all thought I come out uh tonight and welcome our newest board member Logan I've got to know Logan a little bit over the last couple years to his community activism and I know how much he cares about the uh well-being of the city's youth and students and I think he'll do a great job and I'm really excited uh to see beginning your uh tenure on the board congratulations congratulations to utan as the new school board president I was very impressed last year um during some of the meetings I attended by

057your commitment particularly to transparency um and making sure the public and voters received all the facts um about the particularly the uh Bond measure in making sure that uh you know all of us who were voting on that measure uh knew fully where the money would go and what it would find and um there was some Temptation unfortunately to downplay the uh Adult School uh portion of the bond for Fears that it would uh dampen support but um you were really a cheerleader for transparency and ultimately transparency comes first because if we want our voters and our residents to believe in our elected representatives in our governmental institutions and our democracy they have to believe that uh those bodies are honest with them and transparent with doubt and uh thanks to you your leadership and

058the rest of the board and District you were and you were rewarded by getting that approved and um you you know i' I've been a big Advocate over the years of uh school safety and particularly the uh District's partnership with Sandy Hook promise and uh this type of time of year out is always the uh anniversary of the Sandy Hook tragedy was two days ago some of you may have heard we had a private school shooting in uh Wisconsin today where sadly lives lost um so I want to again applaud the district for its continued work with Sandy Hook promise and all the good does for our students um and making them feel secure and safe on campus and building a climate of inclusion and um it's very important too that as we go forward

059during this uh uncertain period for our nation um wake of the election that we we stay true to our values around inclusion diversity Equity continue to make progress on issues that you've been working on the past few years around the lgbtq community racial Equity because two-thirds of the voters in this County voted for those values and so let's not let what happened in Wisconsin or Pennsylvania distract us from those priorities thank you thank you Craig I have two from Craig no okay they're different items sorry okay here we go okay all right that's it for public comment okay moving along to the consent calendar do we have any changes there are no changes you have a motion to approve the consent calendar making motion to approve the kinson calendar second all those in favor I

060so moved I it looks like we have a public comment for item agenda item number 15 we'll take that after okay apologies okay sorry um so next we're on to the information action item um project labor agreement Andy Ganon uh thank you uh tonight I wanted to get um information from the board and seek um kind of your input on the prospect of continuing on or renewing a project labor agreement um as many of you know we've had a project labor agreement for past projects specifically with measure r that have um worked to rebuild our elementary schools and for that to work with some of the projects for the high school the junior high and and and others so tonight um I'd like to hear from the board if you want to look at uh

061renewing a pla agreement as we look towards measure o and the projects that are going to come out of that Bond measure okay so we currently we need to renew the pla to move forward with um the traits correct you it is the board's discretion on whether or not you enter into this agreement by entering into this agreement or by looking at it to renew this agreement you would be saying that you want only Union um labor um to be used for the projects if you chose not to renew this then you would be opening the door to any um groups to be able to provide the services yeah so I think it's real important that we um you know use the unions I think we've used them in the past and I think it's

062important for the community but um let's hear from other board members I I would I have um a few things to say but I I would like to wait till after the public comment if that's okay oh that makes perfect sense Craig whoops we have Craig larti on this topic so I'm perfectly fine with you doing another project labor agreement as long as it serves the public interest and it's Spar to the taxpayers that's the number one thing now for a little history lesson because I was attending meetings back when the last project labor agreement was approved and that was a very contentious process that dragged on for well over well maybe close to a year and for me who was coming to these board meetings trying to advocate for issues I thought was very

063important were very important to the welfare and safety of our children it was very frustrating for me to see so much board time and staff time taken up with these drawn out negotiations which weren't really necessary because it became clear at the end of the process that all along the trade unions knew they had the board votes to get exactly what they wanted and so it was a big waste of time and I have emails uh from that period I obtained through a public records request um that show that now I bring all this up now because if you want to do the pla then I think you should do it and I think you will do it because the bottom line is the ibw gave $20,000 to support the bond measure and you got

064that Bond me you're passed by 1% so they're going to get their pla I mean that's just the way it works whether it's that's the way politics works right or wrong now I don't deny that pla's have real benefits both for the community for the local workers um the the city's actually going to take up a similar issue in two days at the city council meeting and they actually compiled a staff report that looks at the projects that were approved and funded post their PL and prea and whether those projects came in over bid or under bid you can see their staff report and they're going to I'm sure they will they will uh renew it I think some of the you know the information and data is kind of mixed and you can be

065interpreted different ways um but my bottom line is I don't want to see another dog and pony show that takes time away from our students and from because I had two students in the school district back during that per period and again I was frustrated because there were a lot of important issues that needed to be addressed then similar to the issues you guys have been addressing and they weren't being addressed to the degree that I think they should have been I'm not saying that was because these pla negotiations but was just example of how too much time was taken away I'll say this too the PE the construction work the they got their pla hand to them on a silver platter a year later they stabbed this school board and this school district in

066the back by supporting putting that cannabis dispens near our high school with the entire board and our superintendent and Helen was at the city council meeting too to speak against it they stuck us stabbed Us in the back so I will not forget that but they'll get their pla so just don't take time away from our thank you Craig discuss I'll make a motion that we renew the pla unless there's more so I well uh I actually I do have a few questions and also this is on for information possible action but my understanding when I asked about the agenda is that it was supposed to be on for information I mean I guess we could take action but that would be the it's not really supposed to could change that but right now we're

067just wanting to know if if that's something you're interested in if it was a yes by the board by head nods then we would go back and start working on a pla contract and then we would bring that back to you because there would be some Provisions in that we'd want to make sure that existed for example one of the important elements of this contract from the past was that this is only would apply to projects that were over a million dollars because under a million dollars would put us at a kind of a disadvantage of trying to work out agreements to do smaller projects that may go here that you know as they come up so it was really around those large projects over a million dollars so again a yes or a head

068nod by the board would then allow us to work on something and bring it back and at that point you could approve or disapprove okay so then I do have a couple of questions so um largely because we did spend to Craig's point a lot of time no one no one on this board but the last board spent a lot of time and negotiating with the different labor unions by and large it would stay the same like it seems like people in general the language is fine it worked out well for everyone well I I I think to your point um because of how we went about construction using the design build process you still whether you use union labor ship through a pla or you choose not to if we go through a design

069build process we are sending out um the specifications for a project we are taking in bids through a formal bid process and then we are choosing the lowest responsive bidder for those projects that can be done with a pla or not without a pla depending on what you do there so that is always going to be part of just the labor code of choosing contracts is how do you you know choose someone in something as large as this because every one of the projects we're going to do that are above I think $155,000 requires us to go through a formal bid process okay okay so I will just say I mean I am I'm very much in favor of moving forward with the pla so I would be happy for tonight for staff to move

070ahead with making the necessary adjustments to bring back for Action um I think that from what I have heard from at the time Helen was in Andy's rooll facilities and CBO and from my understanding it worked well for for all parties um the trades happen have been very supportive of us and of our bonds so to me I feel like I do want to move forward um but not taking action tonight because it doesn't sound like there's a finalized the action we were looking for was um do we want to move forward Direction the action was direction to contact the unions and start the revision process okay the action was not an approval because we don't have we don't have a doc document okay so I guess follow-up question we don't from my understanding from

071my conversations it does not sound like we anticipate that it will be as extensive as a process as it was the first time because we already have this framework that is correct okay thank you and just to clarify um it's always been all of our projects have been um within Budget on time and have been done very well through these plas at this point I'm going to say within budget budget had some clean up recently with Mela Park that we're still working through okay all right any other discussion or we okay moving forward no I'm I'm I'm happy to move forward I think um you know this is important for our community it's I think you know I don't think it should be much time it we have a a good pla we just need

072to make sure it can apply to the measure o funding so let's let's move forward okay let's move forward thank you um so we'll be putting something together and bringing it back to the board thank you okay um we have an action item 16.1 filling a board vacancy Helen okay Joe can you pull up the okay so a board vacancy was created when trustee yis was elected to the contracosta County School Board um on in the no on the in the November 2024 election so as the results were certified on the 3rd of November trusty yam's term with the um contracosta School Board started on the 13th of this month so um that resulted in a vacancy it wasn't exactly that she resigned the position but it's a resignation of the position because she obviously

073is not going to hold two seat the two seats at the same time so go ahead and flip uh the slide so when a V when a vacancy occurs so as her term did not end until the uh her her term here at this this board does not end did not end until the end of November of 2026 it's longer than the four months that is indicated in bylaw 9 9223 the Board needs to fill this vacant seat either by ordering an election or making a provisional appointment the cost of an election is approximately $55,000 which would come out of the district's general fund the cost the only only cost for a provisional appointment are the posting of the press releases and uh legal notices and the copying costs and of course staff time so

074I'm asking the board tonight to make a decision as to um whether or not they want to have an election or if they want to do a provisional appointment because the 60-day timeline that we have began on December 14 and ends on February 11th which is right around the corner although it doesn't seem right around the corner it is right around the corner and um ideally we would like this person on the February 11th to be seated the last meeting in January um because we want them to be involved in the New Beginnings the SBA training on February 1st because the training cannot happen without all five board members being present in this boardroom at 9:00 a.m. to 2 P No 3 pm um on February 1st so um that being said I'm asking the

075board to make a decision to discuss and make a decision as to whether or not they would um want to hold an election or do a provisional appointment so um I think we all know that um we potentially have budget cuts not potentially um but we don't really want to spend 55,000 50,000 for a special election so um I think in the past we've done provisional appointments um I I think that's the best way to go at this point in time any questions discussion yeah I mean generally I think elections are better because all the voters get to decide but unfortunately we definitely have um a shortage of funds and um I I I would like that whatever money we do have to be go towards students and not another election so I agree with

076you I agree with what Courtney said and also for someone in such a short period of time it would be inequitable for somebody that could not raise the funds if they wanted to run for that position uh you know it it'd be a big task so I support the uh provisional appointment so um can I have a motion for that I make a motion that the board goes with a provisional appointment over the election second all those in favor I I I so moved so um Helen consideration proposed timeline and procedures for filling a board vacancy you want to open up the uh PowerPoint that has uh board vacancy nope the other one okay okay so um eligible person anyone who anyone regardless of sex who is 18 years of age or older a citizen

077of California a resident of the school district and of trustee Area 3 which is um over by Mela Parkway kind of sort of in that area correct and who is not disqualified who is a registered voter and who is not disqualified by the Constitution or laws of the state from holding a civil office is eligible to be elected or appointed a member of a governing board um without further qualifications go ahead that is the trustee area right there so tonight the board will determine to fill the vacancy via provisional appointment which they did meaning tomorrow um Nikki will send a press release um outlining the process and the timeline um and put a legal notice of the board vacancy and application information in the Contra Costa times and on our website January 8th we will

078hold an informational meeting for any candidate this is optional and not mandatory but it will be here in this boardroom on January 17th uh will be the end of the filing for applicants um at 4 well I'm I changing that to four o'clock because the office I I'm afraid it won't be open at 4:30 and I want to make sure somebody's here go ahead on January 21st the subcommittee and I'll get to that in a minute will review applicants um applications for eligibility January 22nd a press release of the names of eligible applicants will be posted January 27th is a board meeting in this boardroom interviews will be conducted by this school board during open session of of the board meeting and the provisional appointee selected and seated and on January 28th the notice of

079the appointment shall be posted in a minimum of three public places in the district and a legal notice published in the newspaper of General circulation within the district and on February 1st they will attend the meeting here in this boardroom from New Beginning csba training at 9:00 a.m. to 3 p.m. very quick turnaround but it is a 60-day timeline and it is um has to be done that quick so um candidates will be interviewed they will have six questions everyone will be asked the same questions they will not be able to sit in here and listen to each other answer the questions um prior to board deliberations public comment will occur board members will vote for the selection of an appointee um by dots and the candidate will be sworn into the position right here

080and seated go ahead um they will need to run again in November of 2026 which would be the end of uh board member or trustee uh uh yam's uh term she was to due to end in November of 2026 they would run again if they wish to continue the position any questions about the timeline or the process I just have one suggestion uh somebody like myself that doesn't have kids in the district I'm probably not going to look at the district website and some people don't read newspapers so just to get as many um potential qualified candidates uh I get a lot of information from the city's postings so I I'm not sure if that's an issue but if we could also uh because the city has a social media page with Facebook and Instagram

081uh or their newsletter could we could I ask that that be included to them as well so that we have a further reach for people in District 3 or trustee Area 3 that's a good idea yeah I was gonna say I think that's a good point I know Area 3 has a lot of um County also like unincorporated so I do think it's kind like they won't the city won the city won't them that's why I post the cities so but I still think it's a good idea but it just that one's tricky because there's some people I'll Dr Lauren I mean it could include the supervisor's office as well but just I I get the county okay and then the city doesn't so we post for each other sometimes so I'll I'll make sure

082I get it out thank you okay okay um before we move along um Craig lazaretti has um a public comment about this okay but I'm not can I just I want to say one more thing okay hold that thought Craig um the subcommittee so I will need a subcommittee or a committee of two board members to review the applic and review the questions I have a a bank of questions that have um that are given to me and also that we have used in the past I have them from the last three or four times we've had to do this um just to see if that which ones we want to use and to make sure that the candidates are all eligible by the list of criteria I have and it doesn't matter which one

083of you ones of you do it I can only have two so you have to select two of you to to do that okay okay so I would be interested on being on that panel is there anyone else that is interested yeah I'd like to do it I'm assuming it would happen during the day anyone else I'd like to do it too but um that process doesn't start till the 21st is that correct it's only on the 21st it's got to be just that day um what day is the 21st I don't I have to look it up hang on did we find out what day of the week it was Tu is it Tuesday so Annie you can make that she can do it okay all right so Andy and I okay and we'll

084come up with a time we'll reach out to you guys for a time okay it's all okay Craig now you can come up and speak please sorry he has signed up for public comment but did you take it on 16.1 it's no he's on 16.2 I did not ask no so that means I get six minutes right get I don't remember that we've ever asked on every agenda item but I will I never okay I will make sure I do that going forward thank you um so oh by the way I live in Area 3 if you want to recruit me right now okay pull up a chair there you go uh so as far as the process I want to talk about the process because as I'm sure those of you were around the

085last time you went through this the process got all screwed up and you had to resend the appointment uh because your little dot thing you do where you count up the dots that's not enough it's not just counting what rest of most dots wins there actually has to be a major vote of the board so I think that's what was missing last time that's that I I will make sure I read it read it well yeah so basically a majority of the board is going to have to agree on this appointment that's what didn't happen last time okay so there will have to be a motion and say I Nom that's I nominate this person and three of the five of you or three of the four of you have to agree and uh I

086watched the a couple of these over the years and uh I I don't have any hard evidence but my general impression I should say is that the way these things have often played out is that before the meeting where the candidates are interviewed and asked questions uh basically I think what happens a lot of the times in the past different boards is there's some maneuvering behind the scenes there conversation people are talking and this is who I really want to be on the board and I think there have been cases where it was a foregone conclusion before the meeting who was going to get the appointment that's that's how I came away feeling so I just want to say in the interest of democracy uh let's have a very open process and open-minded process I

087mean I hope all of you try to recruit and try to put out feelers and get a broad spectrum of potential candidates to step forward but I hope people don't go into it with thinking that this is who I want to be my Ally on the board because I think too often what I've seen is in politics locally everywhere nationally State relationships too often Trump values right it's more important than ever that values come first in terms of the value someone will bring to this position in terms of fighting for the interests of all children and bringing uh important you know breath of experience and lived experience and I think it's important as we pursue our diversity um Equity efforts that we continue to focus on inclusion and so we've lost the one board member

088who was a person of color on the board so uh hopefully we can get some C Ates of color from diverse backgrounds and what the experiences thanks thank you okay moving right along um oh I guess we do need to vote on that yes I'll make a motion that we um approve the timeline as proposed by uh superintendent Rossy second all those in favor I I so moved okay approval of the sports management to course of study Amy espanosa good evening board members and superintendent Rossy tonight I'm here to bring back um for Action the sports management two course which is um the Capstone in the hospitality tourism and Recreation pathway that we hope to offer in the future at Al Hur High School okay do we have any public comment board discussion and this

089would this be offered next year I I think we asked this last time but I don't remember the answer yes it will be as a offering for next school year it would be eligible to be offered for next school year upon approval but it will be based on interest and Staffing all move to approve seconded all those in favor I I I so [Music] moved okay review and Adoption of resolution 2025-the signatures resolution by Helen Rossy each year school districts are re requ ired to adopt a new authorized signature resolution um to submit to the CDE at the time of their annual organization meeting so tonight the board is being asked to adopt resolution so who are you putting on that who can you pull it up for us Joe please I believe it's just

090Andy Helen and done with the signature okay any discussion or someone want to make a motion make a motion to approve the authorized signatures second all the those in favor I I so moved okay and now we're on to Andy first interim report good evening board I think that everyone was so excited for this report that the board meeting has moved along really swiftly right in anticipation of how can we get to the first inter report as quickly as possible um tonight I'm going to be presenting the first interim report and this is something that we do each year at this time our first interim report is going to be looking at um what we've done from the beginning of the fiscal year not to be the calendar year so to stay on that thread

091which is July 1st all the way through October 31st um what we look for is we want to see that what changes especially if there are any significant changes um from the budget as we look at this time period and we also want to look um to make sure that we are able to meet all of our fiscal responsibilities and duties duties that we can pay all our bills and meet our obligations um not just for this year but also looking over the next two years when we begin to look at building a budget or even you know looking at adjusting our budget we go through certain assumptions and so I'm going to go through this chart with you um what is firstly significant is the fact that we see our enrollment at 3,800 students

092and that is a positive thing for us um this is the first time since 19 excuse me I should say it differently 201920 not 1920 but 201920 fiscal year where we've seen an actual increase in enrollment um we have been trending downward since then the real question is going to be as we look forward over the next couple of years is this a one-year blip because of birth rates because of covid or other things or is this a trend that we can count on so at this point in time we are still looking at declining enrollment but we are cautiously optim istic that that Trend may change we probably won't know until next October if truly our enrollment is going to continue we don't want to put a trend based on one year of an

093aberration in data um but we'll continue to monitor that funded Ada is how we get money it's not actual Ada funded Ada allows us to use the better of a three-year average last year's average um or our current um Ada amounts or projected Ada amounts to be able to determine what our funding is and what you notice here is that we're starting to flatten out we still have declining funded Ada um but it is not as severe as we've seen in the past I have upgraded our 88 percentage based on last year's amount um last year we were looking at about 94.5 we are projecting um even better than our budget time we're projecting 94.9% our unduplicated pupil percentage has decreased and you'll see it decrease over the next couple of years um we are

094seeing that not as many families are completing the meal application and or they um their incomes are simply um being increased above the poverty line so when we looked at budget time we thought we'd get about you know 1,275 uh that did this we are down 20 so we had 1255 that were registered as unduplicated pupils when we did our October census report in Cola um this is something that we've talked about over and over again we have a 1.07% cola this year followed by a projected 2.93 and then a 3.08 um we'll see about the 2.93 next year the legislative analyst office is telling us it might be in the 2.4 range so we'll see what that looks like that might be something that that could affect our budget um we will know more

095as we get towards the January Governor's proposed budget so we're about month and a half away from seeing what that looks like um we also put in here our California Consumer Price Index which shows that inflation is slowing but it's kind of flat we really don't know I think there's a lot of things that could cause this to increase um right now the political climate of you know our tariffs going to cause inflation to go is a common talking point right now uh amongst economists so we're going to see what the impact of that is as we continue throughout the year our stirs rate continues to stay even there at the maximum 19.1% we also get a contribution from the state to help offset the cost of stirs um employment rates but our responsibility is

096that 19% purs has slowed in their increases but you're still going to see a small increase from 27.05.2012 go through a few different charts because I want to make sure that I paint a broad enough picture for folks to be able to see kind of how we look at um the numbers that we're going to get into around our revenue and how we project it so I mentioned that we have seen an increase in our first since the 201920 school year so what does that mean um we're expected to still decline by 60 students over the next three years if this is truly a trend where we're either flattening out are increasing that could make significant differences to our budget that could actually see our lcf funding and other funding sources increase again it's too

097early to be able to change that now and that's why I continue to bring it up here our funded Ada is 131 lower than last year so again that's our three-year average so this is the anomaly that sometimes it's really hard for people to wrap their minds around how can you have more kids but you're getting paid for Less kids and that again that's because we're using that three-year average so our threeyear average was considerably more and we'll I'll show a next slide about what that dollar amount is that reflects that 131 loss there as we project out through 2627 um we do see a flattening of that funded Ada which is about a 31 um student decrease and again we're using the 94.9 just as a reference point I pulled up uh our student

098attendance today to kind of get a sense of it 94.9 % seems like a lot and we're doing really great but that is the equivalent of about 194 students absent each day so one thing that if anybody takes out of this presentation parents especially is if your kids are well enough to be in school if you're able to plan trips vacations and other activities outside of the school day that has a really great impact for our Revenue which in turn goes to be funding programs for our kids um today day um was not a particularly good absence day we had 225 so that's more than the 194 on average so looking back to last year and projecting out ahead I want to continue to look at enrollment Ada and revenue so last year was a

099particularly good year for us when it comes to Cola you see that 8.22% and we saw an lcff increase of $2 million again to push the point of cola the cost of living adjustment and what the state gives us is based on our Ada so even though you have an 8% increase in Ada it may in this case um actually be a 4.75% revenue increase so Cola as a percentage is clearly much higher than what our actual income increase is and during that 23 24 year which was last year we gave out a 6% raise so the if we the percentages aren't equal because they refer to or and are used on different things but you have an 8% Cola you have a 6% raise but only a 4.75% revenue increase when we look at

100this year the 1.07% is actually the negative 2.7% Revenue decrease so that 131 students that we've lost for funded Ada because of the prior years three years average is actually meaning that our lcff Revenue has has decreased by $1.3 million almost as we get to 2526 you see some healthy colas and you would think those are going to make some really great Improvement for the district and they are but at the same time if you look at 2526 the lcf revenue is $45 million it is still less than our 2324 lcff Revenue so even though you have a 1% coal a year and you have a 3% coal a year you have not um made up the ground from where you were in our best year 2324 we start to see that Revenue increase from

101that prior 2324 number in the final year of this budget projection 2627 but again we have a cola of 3% but yet we have an lcf increase of 2.4% now that is not all to be Doom and Gloom that is simply to be able to express as clearly as we can how enrollment your Ada your Cola and how that impacts Revenue increases um and if that wasn't enough I got one more for you right so here we're going to look at more of the visual standpoint so what I mentioned is those really good years and you can see 2122 was a great one 2223 look at this 5% Cola 133% Cola we've talked about the 8% so you see these dramatic increases during the co years where a lot of money was coming in um

102to us there was a lot of financial health and prosperity with the state with tax revenues only to now see this blip of getting into the current year of that 1.07 so you've get dramatic growth followed by a pretty decent Decline and now we're going to see that steady increase going up even projecting out past our budget report here into 2728 we'll can we'll see a 3 3% increase so all the is to say is that Co is not done and how it's impacted our budget we'll start seeing kind of that steady normalized more predictable growth over the next few years at least that's our hope because economic models can change fairly quickly so now into the meet and ptas of what is our Revenue um so our Revenue has broken into multiple different sources

103so lcff includes both um our state contri ution and our local tax base and so from our adopted budget we're seeing a very small um decrease of 0.5% um our federal revenue is increased by 26 2.6% the majority reason behind the federal revenue being increased is that when we go into un audited actuals we actually see how much carryover federal dollars we have so we were able to carry over um a little bit of those federal dollars and then we had some new money with CSI um going into our state um we received the equity multiplier um and that's for viente and we also got a college pathway Grant of $90,000 so that's increased our state our local um we went back to look at our rental income based on what we've been trending over

104the last few months we see that um the request to rent our facilities has increased which is a good thing for income for us and we've also entered in and increased uh the contract for rental of facilities at the lower campus for a non-public school and so that's bringing in a bit more revenue for us um likewise we have some tuition for some special education students we have class- siiz space in a few of our programs and our director of special education has worked with some uh outside districts to be able to bring in Revenue by accepting those kids um under contract and then we're seeing some donations so all that to say is our other local revenue is up to about 14.2% higher than we did before overall we're within a decent variance of

1051.1% increase for Revenue as of what we've expected at our budget time with expenditures um certificated salaries is right on point just a little bit of a decline there classified salaries increased by 1.4% not a whole lot of change there benefits um again right about where we are you see our first real changes are on books and supplies and this is looking at that um funding um that we don't necessarily need to to put into books and supplies really the precursor for how can we start adjusting our budget now knowing that the reality of what we can afford and what our ending balances over the next years um may put us in some difficult situations so we need to start looking at um non uh essential um spending already uh the next big one is

106contracts and services of 18% um that one is um quite significant um I think superintendent Rossy spoke a little bit at the very beginning of this meeting about how the cost of special education across the state and in fact for the nation is is increasing we do have to use a lot of contracted Services U we have all sorts of different Staffing positions and non-public schools that have raised their rates and require us to spend uh an extraordinary amount of money for that special education loan is respons responsible for about a $99 million contribution from the general fund um and so we're seeing costs that again for special education contracts for increases in transportation for kids to get to um their schools and then also unfilled staff positions um we've just had a couple uh

107real difficulties filling those in um as we're going through the year we are constantly keeping those positions open looking for qualified teachers but in the meantime we have to fill them with contractors with other outgo we see a small reduction in uh tuition for County programs um and then the indirect cost we are starting to u to adjust that just based on what our expenditures are all in total we are looking at an increase of expenditures of 2.5% for our multi-year predictions projections we're required to show our current year and our next two fiscal years that we're able to meet our minimum Reserve which is 3% and that can be found in the second from the the bottom line there so that second from the bottom shows how many dollars that we have to keep

108in the bank in our unrestricted account um to meet that statutory requirement by the state um at the very bottom so I'll skip to kind of the end of the story you'll notice that on our current trajectory which does include um reductions in 25 26 and 26 27 our current path leaves us with just $16,000 above our Reserve so we are now at the point where we are spending down um our Reserve to the point where um we do not have a lot of room um to Gap um for any unexpected expenses there now in this chart and let me make sure I speak to this you have both unrestricted and restricted but I've kind of blown out a few places to specifically talk about the unrestricted part so the 3% Reserve is only on

109our unrestricted fund and the unassigned unrestricted is only for that as we go back up to the top um I want you to look at the excess deficiency so in the first uh or excuse me the second column under 2425 what we're saying is that we are spending deficit spending between both restricted and unrestricted $5.1 million we had a beginning balance of 12.4 that means what we have left is 7.2 and again this is both unrestricted and restricted together and then as you move into 2627 you'll you'll see that we will again be deficit spending and by the time we end 2627 we will have about $2.4 million left with the majority of that being in our restricted accounts um what this chart doesn't show is our unrestricted deficit spending of 1.91 million 1.74 million

110and 1.61 million and that is going to be and I'll talk about that a little bit more in this next slide with our deficit spending so when you saw that chart we are able to made our 3% 2627 we have just a little bit over $166,000 left in that projection above our 3% but yet we are spending almost $2 million this year in deficit 1.7 and then 1.6 in years out what that means is we've got kind of two different scenarios that play out here either as we progress through the next few years we have to find ways to reduce our expenditures and unrestricted or we need to have an increase in our revenue and the one that we can control the most are the expenditures right and from the revenue standpoint we can control

111to some degree student attendance which will increase that beyond that we look at what the economic forecasts are and then we make good judgments and we use things like the governor's proposed budget as that starting point in January what we know is that um part of what I've put into this budget that says we have our 3% Reserve is that we have a $360,000 expenditure reduction for 2425 so that's already built within here that's not identified as anything in particular it's just a total dollar amount um and if we were so courageous and we found a way to do so and we wanted to eliminate deficit spending we would have to cut $1.9 million this year um which is a very difficult task to do for restricted um expenditures um we've already identified U materials

112and supplies of a little over half a million dollars um but we know that because Staffing costs make up about 80% of our expenditures um the way to you know reduce the expenditures uh as rapidly as you can but all with cost and impact on programs is to reduce those Staffing cost and right now built with within um this budget is to reduce our restricted spending which is our one-time dollars that are going to be expiring these leftover funds from the covid pandemic that was given to us by the state um which we were required to use on adding Staffing to provide services um we have to find a way to reduce those expenditures um and you can see that right now those additional Staffing cost are at $910,000 2425 and almost $700,000 2 526

113so there's a lot of work to be done in looking at that um we know that our general fund budget may change as we see other things know that um the business department along with cabinet and with the superintendent we look at our budget um constantly um we go back when there's opportunities to rework contracts we ask about spending and how we can reduce especially our supplies budget um but it it's not it's something that can change and we can look at what that may be as we get to second interim again at second interim we'll be able to look at the governor's proposed budget we'll be able to update um hopefully attendance and see that maybe it went up after our our first attendance reporting period to the state and be able to give

114some information on that we do have other funds besides fund 01 which we spend the bulk of our time and it's one of the largest funds and what is kind of our operating fund where we do our educational program but we have several other funds that have specific purposes and they're listed here along with their projected ending balance so fun8 is our Student Activities fund and it's been healthy for some time and growing so it's at 310,000 projected adult education is at 1.8 uh our cafeteria fund which continues to be positive there's no encroachment or contribution from the general fund to provide that we're projecting at about $380,000 fund 14 is a carryover at one time when um we were doing really well and getting a lot of increase in lcff we made a determination

115to put money into our deferred maintenance fund since that time with budget cuts it was reduced and that was a way for us to save um people's jobs and not reduce over the last couple years but it still has about $32,000 left OPB is for our employees who have retired from the district and helps to pay for the increased cost for retirement um for them around Health and Welfare our building fund we've seen millions of dollars in here and so I don't want you to be discouraged to say there's only 210 that's good news because that means we are spending dollars on the elementary schools we expect uh most of that to be gone by the end of the year um we're still working on the final um adjustment for Morel Park uh fund 25

116is our developer fees and that's grown by over last year by about $185,000 so now we're at 370 the board will see the developer fee annual report in January and we'll talk more about what fees came in and where they came from fund 35 is essentially our reimbursement from the state as we finish these large projects the state reimburses for a part that they um are willing to pay based on our submission and this has grown quite a bit and this will be a a very helpful source of Revenue to butress up against whatever projects we do with measure o and also to be able to extend out their time because even when measure o is gone and it's hard to think that way now with $90 million how did you spend it already um

117it will go fairly quickly over the next few years and we will be able to use this to do more projects or look down the road to use these funds for even future projects and hopefully saving the taxpayers as much dollars as we can going through it fund 40 is our leftover from selling District property we've used this for furniture and Other M at the schools and so we're just at 300,000 there uh bond interest is for helping us to pay down our bonds that we do so the previous measure K and measure r that are still there and then donations of about $273,000 remain so with all of this um we are able to project a a positive certification which means we'll be able to meet our obligations for this year and our next

118two years so what does it look like at the state so if any of you have been following this um it we'll see again how the politics at the federal level level play into the state budget um but what we do know right now is tax receipts have increased they've come in better than what's been expected still not enough to cover the deficit of what we put together but they are increasing what we don't know is exactly how much and what that will do for lcff funding right now the going thought is that the increases would be able to pay back the rainy day fund and then may be able to stop the deferrals the additional hope is we may see some one-time dollars from the state and we don't know that again we have

119to wait until January to see more uh what's um striking a little bit is that different um economic agencies they're kind of disagreeing on what future Cola is going to be and our hope obviously is for the highest Cola possible because that helps to promote programs and we'll see what that looks like also so and I mentioned this already but our budget Outlook um and at the top of it is deficit spending uh we have to get on top of our def deficit somehow and make those adjustments um we will be looking at potential reductions every year for a while to make sure that we are fiscally solvent we do know that we have block grants that are expiring from the state and those were mostly for Staffing and for some other supplies and materials

120but mostly Staffing and we're going to have to look for ways to either move those expenditures into the general fund or we're going to have to look at ways to reduce those uh special education funding continues to grow the cost of contracts for student placements into non public schools and other vacancies um is really causing an impact to the budget and then as always this time of year we're generally not done with collective bargaining so I'll put that on there to say that we have unsettled U contracts for this year for both of of our bargaining units uh this slide I put in in every one of these presentation so going ahead um this is first in happens every year in December our next budget report will be in March and then before you know

121it we're going to be doing a new budget in 25 we're going to do a revise we're doing an unaudited actuals and just a year from now we're already planning for first interm so it goes by really fast almost like clockwork um so with that I just want to say that um that we work really hard in the business service office to put these um projections together we look at our budgets every day our main focus is to provide the the materials and the information necessary for our schools to operate efficiently knowing that we also have to be um good stewards of these dollars and it sometimes look at ways to to reduce um budget we know that over the past few years that we have done a re really fantastic job under superintendent rossy's

122leadership of offering attractive pay packages and benefits packages for our staff and uh you know that to say that we'll continue to look at ways to best meet the interest of the district and support this board's agenda as we move forward um and with that I'm open to any questions that the board may have about the first interim report so I know we have a public comment I don't if there's any others out there um I think we'll listen to the the public comment first so um Craig would you like to comment please uh so yeah I've been following your budget situation for a while and it doesn't seem to get any better unfortunately for any of us you know because I don't have kids in the district anymore but I'm obviously a taxpayer and

123a member of the community and I want to see the district do well and be able to offer all of our students coming up now the level of services they need to be successful uh you know I remember back during the Great Recession period when things were very terrible on the budget front and there was a big Community effort in Martinez I think there was a program called 20 for 20 to try to keep the class sizes at 20 and there was it really kind of brought all the school sites together and the community together to try to raise funds uh through private means um fundraisers all kinds of different types of events and I think it it it paid off quite a bit um it definitely did help and maybe it's time to really

124look at a really strong community outreach program because there's really just no easy solutions here um you know there's your revenues are what they are there's no signs your enrollment is going to increase significantly in the short term I really do think as I've said before that the way out of this hole for districts and cities up and down the state is housing affordable housing uh it'll make it easier for families to live here it'll it'll help your enrollment go up because families will stay here they'll have more children because they'll be able to afford to have children uh teachers and other workers will want to work here because they'll be able to afford to live here you have a great opportunity now with the bond passage to make inroads and do something really special

125around Workforce housing uh but those are all obviously long-term Solutions so in the short term uh I think it really is a matter of community coming together and doing what it can um although that's not going to solve the problem by itself I will say as a parent of a special education child who graduated from this District it is concerning to see the level of contracted Services you're having to use I understand the reason um but it is concerning not just from the cost standpoint but I assume when you're dealing with contractors you're dealing with more attrition as I've said before one thing I learned as a parent through my own experiences is for kids with special needs with disabilities it's really important for teachers and staff to get to know that child to get

126to know their needs over multiple years and when you have a revolving door of teachers coming in and out it's almost an impossible situation and so the more you can do to offer incentives to bring in full-time qualified special ed teachers um please try to do that as much as you can thank thank you um so Andy thank you for your presentation I appreciate that you spent a lot of time looking this all always um I did have um so a couple questions one is um the contract services that has gone up it was like 18% I believe are you listening yes ma'am W notes I want to make sure I write notes and that way I capture it got it got it um because I was trying to see the slide but um what

127I know you said that um it's because we need to get teachers um if we don't have a a teacher for a certain class but what about uh substitutes is that go in here too substitute teachers under contract Services um we pay for any substitutes because of absences out of our general fund okay so um that Contract Services is strictly for not having a teacher in a classroom is that the same as substitutes one so that's one no that's one aspect of it so if we um work with a non-public agency to provide a staff member so they are providing a one .0 FTE special education teacher we are paying them as a contracted service so we enter into an agreement those are things that go before this board um what we know is that

128that cost is generally more expensive than having a teacher who would be placed on our salary schedule they may have the same equivalent credential and may have the same equivalent experience but they choose to go through that contracted service instead of coming to us directly for employment and it has an increased cost there's an admin cost and oversight cost they essentially they put in all these fees um to be able to do that and for some contracted staff that's more lucrative or it's just what they desire to do and because of the teacher shortage we have a hard time filling those positions okay okay um perfect thank you and then for enrollment um and I don't know what we do for enrollment and you may not be the right person to answer the question it

129might be more Helen but um it used to be like in elementary schools you would reward kids even with just a certificate or you know if they had 100% attendance or something like that and I don't know that we do stuff like that anymore after covid um that might be something to encourage at least the younger kids elementary school kids to start coming more consistently um because they want to get that reward and it doesn't cost much money I think each school does their own thing I know John me has some kind of attendance um incentives I see it on in the office um yeah I in her um staff updates where she does attendance incentives yeah but maybe it's not a a a gift a a gift award but there's there's some kind of

130attendance and they have attendance assemblies they have attendance program so to say but I think every school does their own thing and I'm not sure how much they're doing so yeah I mean I know that I'm hoping that the enrollment you know stays going up but again it's the average the every year um so I'm just thinking that if maybe there was I don't know if we could and I know this may not be the right time to say it but if there's some kind of a committee we could put together or something we could look at really trying to get at least in the elementary students because I think the kids there are going to be like yeah I want to go to school and I think well beginning in uh January there's a

131a new way to a new um attendance um recoup from the state that I told Andy I wanted to Pilot remember yeah Saturday school yeah but it's a it's a different different type of Saturday school and I uh told them I wanted to have that in place in the to Pilot in the second semester and that I would give up some Saturdays to test pilot to see wow to see how it goes and what would it entail and how many people it would have to do but it basically for anybody who has missed instead of just being it's not the typical Saturday school there are different rules not disciplinary nature academic it's academic and it's it's anybody who's missed a day in so many days so it's open to students who want to attend for

132students who have absences within a certain period of time you can recoup that lost attendance and so essentially they get credit for making up the lost time as long as it's an academic program and there's some rules behind it that allows us to do so if we put it together and I pilot it I can see if it's doable about how many people needed to do it okay that's great because I think you were saying today there's 225 kids absent and I wonder if that's just because vacation's coming up and they're leaving early or maybe so yeah I think if there's some incentive that might be helpful to that okay those are really my um main questions on that and then this factors in so I know you said the deficit spending um and the

133three-year projection so that three years is okay without any cuts are you that what you're saying or you're saying that in three years if we because we're deficit spending that we would not make it if we made no cuts no we will have to make Cuts in order to maintain that in order to maintain that over the next three years yes the the majority of that is because of the onetime fund so it's been restricted right uh but what we have the opportunity to do as we go into January is to be able to work with the board on priorities about what those reductions would be and where those programs are so looking ahead we would be able to provide some of those options um and similar to what we did last year then to

134present them to the board in an open session get feedback before we enacted any reductions okay great thank you any other questions Bo I'm sure yes I have a couple but first I want to say um Andy I don't know if you remember but I was on your panel when you interviewed for the district and there was a question about like looking at the budget and making predictions and we were kind of like at that time riding high on the all the onetime funds and so I don't think anyone on the panel was like thinking in these terms but you were like okay so the number one thing is you're going to have to curb deficit spending and I just I wish you weren't right but um I wish I wasn't right either but you

135were and you kind of have been warning us so um so here we are so I just wanted to say yes you were right and we're listening and um it's really important to be on top of these things uh I have just a couple of questions and I wanted to kind of talk about the Ada stuff too to so the the one question I had and I know it's smaller than it has been in the past but there was like a slight discrepancy in projected spending for certificated and classified and sometimes it's bigger this one's pretty small but can you just explain what kind of causes those discrepancies um a couple of things that we do is um as we get through first interm we look at our substitute um cost and so we've seen

136our substitute cost go up go down different schools so we look at what we budgeted so we might say over the last three years one school had a $50,000 average um substitute cost and so we project that out that school may have maternity leaves the next year may have other illnesses that come in so $50,000 is enough and we make some of those adjustments those are some of the kind of just the ongoing things that we look at um the other piece sometimes we have unfilled vacancies that we have cost savings for this can happen in classified um there are some of our positions that are more mobile um par professional whether they promote up to something else or they move on and so those can be some discrepancies and changes in there um and

137the other is sometimes as we begin the year we put together um um vacant positions so like there's been a position at meip that we've been waiting to see do we fill it do we not fill it based on enrollment and so we've had a little bit of savings there so I guess all that to say is we we go through a process of of looking at all of our staffing determining did we over budget under budget make those adjustments we project out what the health and Weare increase is going to be and then we adjust through that and through that whole long process we come up with some of these variations and that's what you're seeing here mostly thank you and then um just on the Ada thing I I just want to put

138out there Courtney and I have gone to legislative action day multiple times and every year we advocate for a change in the way that it is that schools are funded in California not every state is funded this way and I am happy to put it on the record that I think it's a terrible way to fund schools I think it's really punitive I think we actually as a district have pretty High attendance I think what Eda funding does is it punishes schools where it's really difficult for kids to get to school to begin with so now you're really you know think about a lot of our school you can think of some school districts in California that have really high and duplicated um populations for example it's it's like a really punitive way to like

139if you don't get these kids to school we're not going to fund you but these are the schools these are the kids that have the hardest time to get to school anyway and so I want to also say in terms of you know this is where we are I think it's really important for us to continue advocating at the state level I don't know that it will ever change but I know it won't change if people don't advocate for a change um but at our level I I think it's a little tricky because I think when we do things like reward kids for 100% attendance I think what you're doing is you're creating a culture where it's okay to come to school sick it's okay to power through it's okay to infect populations it's not

140okay to give your body a break to recover when you need to and so I think that whatever kind of messaging we have has to be a balance because certainly people get sick and I think we learned in Co maybe it's just best to stay at home when you're sick um but I also think it's good to create a culture of you know to your point let's not schedule vacations if we don't have to um so I think it's I think we have to just be a little bit careful on the messaging because we're talking about kids and we're talking about families and these are humans with lives and we want to be really respectful of needs and also get the messaging out that this is the way that we're funded until someday hopefully in

141the future that we're not funded this way so those are my um many thoughts on that subject uh I had a question for Andy um and this might also be Helen as well so for the contracted services for a special ed do you know roughly like how much more that's cost in the district compared to where if we had those positions filled uh yeah right now we're looking at a little over a million dollars about 1.2 is what we're seeing the increased cost from what we expected and then obviously there's a teacher shortage but have when you put out those um um those uh job listings have you thought of trying to like kind of meet somewhere in the middle is offering these people more than what they would get paid through that contracted service

142so that we at least in the short term are able to draw U people in from other districts so we don't have the administrative and other fees that are attached to it we're not allowed to do that we're we have to stay within the salary schedule so we're not able to offer based on those things all right thank you question um kind of piggybacking on what um Annie and Tanya were talking about it we are in a really tough position because of this terrible Ada funding model where um and yeah and I won't get on my soap box like I usually do because Annie kind of already did it for me but um yeah we don't want people that are sick coming to school but if you're not coming to school um you know for

143not a good reason it hurts everybody and and that's true um for you know for staff members also because we have talked about how substitutes is a big cost to the district um you know like if I call in sick to work which if you're sick you should call in sick I totally agree with that um but my work my organization is kind of cost money because I'm not doing the work but um they don't have to pay somebody else to show up for me my work just doesn't get done um and so we're kind of at a catch 22 with that as well where um we don't want people to come if they're sick but if they are com not coming for different reasons and we have to pay a substitute essentially we're paying

144um for two two people to do one job and that really hurts us too so um I you know it it's just a really tough position I I think we've heard some good ideas about um we've done some really good things with donations and with some ways to increase the revenues like the rental and um unfortunately we are just going to have to look at things that a lot of it we don't have control over the things that we do have control over like like that um and yeah thank you you always give a really good informational report um and unfortunately lately you've also had to bring down the mood in the room that that's ultimately why I was last tonight I think wasn't to it unfortunately so but um but thank you I'm just

145going to reut real quick on the attendance um I'm not saying if you're sick don't go to scho I mean come to school that's absolutely not what I meant but I think there are kids that maybe are just like oh I'm tired I don't want to come to school um I think you've got sometimes um attendance policies and they don't want to have a tardy so they say well I'm not going to come to school because I don't want to have that tardy um I had a child tell me today that they may not come to school tomorrow tomorrow because there're only 20 minute classes so why bother it's a short class because they start finals and seventh period finals so on seven periods so I think there are good ways to overcome those things

146and I think just talking about it with the students and with the you know parents and the and the community um the school Community is a way to increase that and I think sometimes we forget that recognition doesn't necessarily cost you anything but to recognize that child and say hey you've been coming to school for a whole month and you've been on time and you know high five and maybe you know maybe have um a board member come to a classroom or say hey we're going to you know make lunch for you or we're going to you know at the high school okay we do car wash I mean there's things like that that we can do that encourage people to um be there for attendance because just like um it's important to have music

147in school and people want to come to school same thing with um attendance you know really motivate them and say yeah it's fun environment um and we get a little bit of recognition I think that goes a long way just my two sense um any other comments on this and this is an action item I believe y so have the comments okay um I will go ahead and make a motion to approve the 2023 24 is that right just first okay first I'm looking at the wrong thing that's why thank you um I make a motion to approve the first interim report second all in favor I I so moved okay and guess what Andy you're up again I promise you this will not be as long as the first inter it's okay um so

148as a backgrounds we are required to do an annual audit each and every year U so the document that you see here has a little bit of a summary of what we do um we work with an auditing firm called Christy white we've done so for many years we've had a great relationship with them and have' worked with them to clear um um all of our audits successfully um their responsibility is to look at and make sure that we've done and followed all the rules both state federal and that our financial statements are all accurate without um that are processes without the error and so they test U many of those things looking at um again those financial statements they also look at our attendance and how we calculate attendance and what were what you

149see um also attached is the full length of the audit report and they have issued an unmodified opinion um for again for all those state federal and financial statements and that's the highest that can be given out um and it states that the district has sufficient internal controls lacks material weaknesses and has no significant deficiencies but there's an aster there and that's the finding section so one would say well if you did so great why do you have a finding well what we did last year and this is part of my um continuing learning process as a CBO is that I did not request funds um from our investment account be transferred into our building fund 21 account in time before the fiscal year ended so we had plenty of funds and had it there

150but we had a cash deficit when we closed the year so the finding here is saying that we still have the internal controls we still have the process but I did not engage in that transfer of funds in time before those the fiscal year is closed so they do issue a finding here um the finding has already been corrected we made this adjustment in October uh superintendent Rossy walked me through the whole process and so we've we've uh corrected that now um the fiscal manager juny knows exactly what to do and so this is something that now we put on our list to make sure that we monitor so we don't have these issues before it did not cause any negative impact to the district and that's why you still see this unmodified opinion um

151and now we're able to move forward but I thought it was important um not only to give you a little bit of background about this audit but to be very clear about the the deficiency that I had in my office and making sure this was clear um so this is something that doesn't happen all the time and that was kind of the anomaly again with my learning in the process here so before you is the final audit report for the 2023 24 year and we're looking for uh approval to accept it tonight thank you Andy um any questions do we do this every December yes okay yeah it's a pretty extensive process it actually starts early in like June and may we start giving them documentation and we work all the way through once on

152audited actuals is over they're able to then apply all this information and then get the report back to us any public comment no any more discussion a motion i' like to make a motion to approve appr the financial audit report for 2023 2024 seconded all in favor I so move so now we have additional comments we don't need additional comments from the public we got all those so now we have comments from superintendent board member and future agenda items do you want to start us off Courtney sure um just want to welcome our new board member um and and uh looking forward to meeting um whoever our fifth member will be next month um in the meantime with there's what three and a half days left of school this semester and this year so um

153I hope everybody has a good rest of their week thank you all for your hard work I hope you get some rest and relaxation over the holiday and um we'll see you next year okay Logan I'll make it short uh yeah so thank everyone for uh putting up with all my questions thus far and I'm going to have lots more um but I'm excited to get to work and meet everybody from ptas visiting the schools uh learning more about what everyone does here at the district and uh get feedback so thank you so much and I hope everyone has a safe holiday yeah welcome Logan congratulations we're happy to have you and um for anyone who lives in Area 3 that is even a little bit interested I think it doesn't take a lot to

154um you know commit to just coming to the meeting and learning about what we do and I know Helen's really good at kind of walking through the roles so you don't have to commit to just like come and learn some information if you're even thinking about it I would highly recommend doing that and hopefully we get a really good pool of some new faces and people who are interested so we can forward to that process and I hope everyone has a great Break um first I want to say welcome Logan we're excited to have you here and you've already jumping onto so many committees you're like very goal oriented I can see so we're excited to have you um and yes I hope everyone has a wonderful holiday season I did want to say that

155um I went to the Winter concert on Friday and it was fabulous um it was really really wonderful Sarah you did a fabulous job as usual and uh she did something interesting this year she um she had Parents of the students that were there could come up on the stage and take pictures and I'm sure that scored like a ton of points um because everyone was so excited to run up there and get selfies and pictures of their kids and stuff but it was well the kids weren't yeah well actually they didn't seem too upset and yeah they she always does cute things she has like little um reindeer ears and they always do something crazy one kid had a askk and he blew his whistle or at the end it was really it was

156really comical um it was a wonderful evening and excellent program so um great job and if you missed it you missed out on something fabulous so you need to advertise that more because it was really but it was a packed audience so it was really wonderful um what else did I want to say um Helen thank you for going to the conference and all your hard work that you've done and to the staff um and hopefully I will learn and I will make sure to ask my public comments in the right order and not get critique to you know and get that down so that you guys don't have to like micromanage me um yes you got a lot of bosses here uh you know yeah it appears that way that's okay I'll learn and

157I'll I'll do it correctly next time I promise all right Helen well Sarah sorry I missed it I was busy hosting um the district office and all this uh Administration in the district a little holiday happiness cheer at my home um yeah they were a little crazy this year I don't know what got into them maybe the weather but um just thank you everyone for a great first semester um of the school year and just hoping everyone has a safe and happy holiday and we'll see you back in January and anyone interested in running for Schoolboard Area 3 I'm around the two weeks during break and just uh knock on the door or call my extension and I'll come down and let you in send me an email whatever you got to do but I'm

158here okay okay and with that we are adjourning at 8:48