001thank you all right good evening and welcome to the board meeting for March 13th 2023. we are doing things a little differently we're piloting our Zoom um so people can participate from home and I want to just go over the guidelines for public comment for the board meeting so they are as follows as as follows in-person speakers will be provided the opportunity to speak prior to zoom speakers in-person speakers will complete a speaker card and place it in the basket provided all Zoom participants must register a name upon entry to the meeting and be present and engaged by having their camera on three minutes will be allotted for each speaker speakers will be called upon in the order in which they raise their hand additional minutes cannot be added by using a second speaker's minutes
002time limits will be enforced so please plan your comments accordingly so having said that before we adjourn to closed session are there any comments public comments related to our closed session all right seeing then we will adjourn and we will be back at 6 30. foreign all right good evening and welcome to the regular meeting of the board of education for March 13 2023. we are reconvening from closed session and we do have a few items to report out so first we have in closed session on a motion by trustee bruger and seconded by trustee Melendez the board voted four to zero to appoint Patricia Crespo as principal Los juntas Elementary School beginning July 1st congratulations and we'll get to some more info in just a few minutes here we'll do a formal recognition but
003congratulations we have two more items on motion of member Melendez seconded by member horak Martin the board voted in closed session to expel student number 2022-23-02 from the Martinez USD by the following vote four yeses zero knows zero abstentions on motion of member Bruegger seconded by member yamas the board voted in closed session to expel student number 2022-23-03 from the Martinez USD by the following vote four yeses zero knows zero abstentions all right with that we will go ahead and do our Pledge of Allegiance if everyone was stand and join okay Betty begins I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right and before we get too far in here I
004did this before closed session but we are piloting um Zoom participation as well for the next few months and so we have a few guidelines for anyone who is participating via Zoom regarding making a public comment so the guidelines for public comment for board meetings are as follows in-person speakers will be provided the opportunity to speak prior to zoom speakers all speakers will complete a speaker card and place in the basket provided so those of you in person the cards the speaker cards are in the back um where we have lots of students currently but there's a basket back there and you can complete those speaker cards and then bring them up here to our assistant superintendent Janelle ayat all Zoom participants must register a name upon entry to the meeting and be present and
005engaged by having their camera on three minutes will be allotted for each speaker speakers will be called upon in the order in which they raise their hand additional minutes cannot be added by using a second speaker's minutes time limits will be enforced to please plan your comments accordingly all right so we're on number eight on the agenda it's approval of the agenda and I've just been informed that there is a change to the agenda we have a non-emergency but a necessary change to the agenda um what has to happen and we haven't done this before as a new board but what has to happen is we need to have at least three three board members vote to to put this on the agenda and what it is is we need to have three board members
006vote to take immediate action as the need for this signed resolution has to be in before March 18th and this resolution is a resolution from our business office for FEMA for water damage to recoup some of the losses from the water damage I believe in the creek right Andy yeah so we've been working diligently to find ways to to pay for the damage that happened the erosion at the creek at the junior high school so this is one of the processes that we can go through so in order for us to get it on the agenda and then move forward we need to move forward with this resolution tonight so we're asking that you guys put this on the agenda and then we can talk about it as it's will be an action item um
007a second is that just being added as item four for the action items yes it'd be added and it's 19.4 yes sorry I'm saying which number four okay okay all right so with that we can approve the oh I apologize we're there any public comments on move to approve as revised student vote hi all in favor hi opposed abstentions motion carries all right number nine is our introduction of our new hire and this is going to be presented by Dr Carolyn Kota all right it gives me great pleasure tonight to introduce Patty Crespo to you Patty was born and raised in Los Angeles to parents who are Mexican immigrants she was the first in her family to go to college and that experience left a lasting impression that sparked her desire to create positive change
008in the world of Education amazingly enough in her High School yearbook Patty wrote that she would one day become a teacher Patty earned her bachelor's degree from UC Santa Cruz she attended Columbia University's teacher College in New York City to become an English teacher after teaching English for seven years and starting a chapter of the Puente project a program for first generation students who want to go to college she realized she could positively impact more students by becoming an administrator she attended UC Berkeley's principal leadership Leadership Institute where she earned her second master's degree in education Administration she has worked as an administrator in high schools for the past 15 years and is currently working on her doctorate in educational leadership through UC Davis after having spent the first half of a career working with
009students at the end of their educational journey journey she is excited to transition her work to the beginning of the education Spectrum Patty lives in Martinez with her nine-year-old daughter July who is a fourth grader at John Muir Elementary she's ecstatic about working at Las juntas Elementary because she strongly believes in the power that can be harnessed by a community for their local school as a resident of Martinez Patty's eager and excited to listen to the LA sientos community and respond through collaborative efforts to meet the needs of teachers and staff families and most importantly our students I introduce to you Patty Crespo [Applause] foreign good evening buenas noches superintendent Rossi and the board I first want to start by thanking all of you for the opportunity to join the Las Fuentes in Martinez unified
010family I come from humble beginnings and I grew up with hard-working parents who came to this country to give me everything that they didn't have an opportunity to do in Mexico thanks to my parents I understand what it means to be a hard worker in order to accomplish your goals working in the world of education is hard work but it's work that I am so passionate about because I know the difference and impact that an education can have on a child's life like it did on my own I know that through hard work together as a community we will be able to help our students achieve their goals and dreams together I am ready to work hard for the students the teachers and the parents of Las juntas I'm going to also say this in
011Spanish for our community is Martinez metas trabajar is uno Apollo [Applause] well thank you so much and welcome to this new role we're really excited to have a current Martinez member um be part of our team but anyone else have any comments thank you well and welcome aboard very happy to have you I met you at the interview panel and I'm excited that you're accepting the position congratulations welcome thank you very much for choosing us and working with our district all right were there any public comments on this new appointment all right well once again welcome and um we're excited to continue working with you and seeing how lasantas grows under your leadership I did yes uh moving on to item 10 highlights and recognition number one is music in our schools month and I'll
012let uh superintendent Rossi present so tonight we have two groups we have our first is a performance by our recorder performance by Morello Park students of different grade levels are all fourth grade all for all fourth so I'm going to ask them to come up to the microphone and Joe you might want to take it off of there or make it a little bit lower and if each student would State their name and then you can go ahead and begin come on hi my name is Haley Neary and I'm in fourth grade hi my name is Leo montegrande and I'm fourth grade hi amazing I'm it I'm Xavier garon and I'm in fourth grade hi my name is Bo Garrix and I'm from and I'm in fourth grade hi my name is Jacob begin and
013I'm in fourth grade Arwen Silvera I'm in hello my name is Olivia Peterson and I am in fourth grade and hello I'm Mrs Robbins the lucky teacher who gets to work with these fantastic students we have a couple of songs for you in celebration of Music in our schools month which is March foreign [Music] [Applause] [Music] [Applause] called side steps and the second piece I'm going to do is called Eau Claire's [Music] thank you [Music] [Applause] uh now for the famous love cross box [Laughter] [Music] foreign [Applause] foreign [Music] [Applause] [Music] foreign [Applause] thank you to all the performers and feel free to head on home I'm sure there's some homework and a little bit of a bedtime ritual waiting for you thank you so so much thank you all right we do have an
014additional uh highlight and recognition so we have with us tonight the Alhambra High School GSA Club that's you I know go ahead and sorry so tonight we also have tonight from Alhambra High School the GSA Alliance or the gay student Alliance Club um the two M's we have Marin and Mars [Applause] hello my name is Marin shahady I am a senior at Alhambra high school and I use shivay he pronouns hi my name is Mars Kersey I am a sophomore at Alhambra high school and I use Dedham or he him pronouns I wanted to first start by introducing GSA which we first formed this year GSA stands for gay straight Alliance and we basically just create a safe space for any lgbtq students at Alhambra we hold weekly meetings on Thursdays and recently what we've
015what we've been doing is we've been having bake sales to support a local queer-owned animal shelter Jelly's place to help them not shut down also in the beginning of February uh me along with other GSA Representatives put together a slideshow to help inform staff members about lgbtq awareness in the classroom and then presented to them at a staff meeting which I feel like really helped represent us as a community and make us feel more comfortable in our school environment and I think helping lgbtq students feel more safe there is really really important thank you for your time thank you girls hey could you share that slideshow with me just so I can take a look at it I would appreciate it thank you so so much for coming tonight and you too may feel free
016to go home get some homework done thanks for coming and now we're down to a very small audience [Laughter] all right so following it up with more Student Activities we'll hear from our student representative kill me go ahead the school reports for the March 13 2023 regular board meeting are as follows Los juntas thank you to all the readers who came and read to our classes for our read Across America week our third graders were able to go to the Cal Academy of Sciences to learn about the life cycle this tide this tide with how some of their classroom butterflies just hatch our TK class is about to finish up their ABC boot camp and will celebrate their hard work soon fourth grade show is on March 17th open house is on Wednesday March 29th
017a minimum day will be on Thursday March 30th and no school Friday March 31st John Muir Mrs galletti's fourth grade class just had rainbow trout egg delivered on March 2nd they are learning about the life cycle of these amazing fish and watching the transformation from egg to Alvin to fry at the fry stage they will be released at Hidden Lakes this past this past month fifth graders made kindness rocks to pass out in their own Community or around school to promote kindness and caring our character counts trait of the month third graders are learning there are multiplication math facts and all about fractions in science they are studying the water cycle and weather they also they're also enjoying studying the characters in their fiction books in our community in our community science Workshop students made
018a circuit with potatoes and oranges that illuminated a light John Muir PTA stem fair is Friday March 24th from 6 to 7 30 PM John Muir's open house presents art music and activity Festival and it will be held Wednesday March 29th from 5 30 to 7 PM John Muir will have a guest speaker on March 15th in honor of women's History Month John sweat John sweat successfully hosted our annual book fair where kids into students kids and teachers were able to explore and experience tons of new books New Leaf eco-lit was able to travel to classrooms to give presentations about how students can do their part to help the ecology ecology first grade is having a March Madness book battle where students choose their favorite classroom book in a tournament type Style virtual PTA meeting
019is tomorrow evening at 7 pm third grade field trip to Los favoros Reservoir is on March 20th Morello Park our PTA hosted one of our two special person events our bowling event this was held on March 3rd and it was very well attended and everyone had a great time thank you to PTA for organizing such a fun event our TK students have been working on an ABC boot camp to learn all about the letters of the alphabet as the accumulating activity our TK students did an ABC letter did an ABC fashion show Parade Where each student were best decorated with items that started with each letter of the alphabet our students enjoyed celebrating the hard work of our TK students our classes participated in another buddy day where they made bookmarks bookmarks with each other
020it was another fun afternoon spent with their buddies our first grade classes are doing a March Madness book challenge each day in March students hear a news story and they vote for their favorite to finalize the winner at the end of March super fun our next PTA meeting is this Tuesday March 14th at 7 pm on Thursday March 16th our fourth grade our fourth graders will attend their Sacramento field trip where they will visit the Capitol in Sutter's Fort on Thursday March 16th our first grade our first graders will have an in-class field trip from Heather Farms our next assembly will be from axis Dance Company on Wednesday March 22nd this will be a performance that incorporates people of all abilities to choreograph different dance performances our next color Awards is on Friday March 24th
021open house is Wednesday March 29th from 6 to 7 PM with Kona Ice coming from 5 to 6 p.m 6 30 pm Martinez Junior High congratulations to our boys basketball teams that finish their Seasons last week with League tournaments our bullpups showed so much growth throughout the season and what it means to be a Bullpup thank you to our PTSA and The Bash team for kicking off the Fun Run fundraiser while reigning while rain has postponed our actual run it was so exciting to see all the support from our community and working towards reaching our goal Bravo to our sixth grade Performing Arts students who took the stage for classmates and family members for their end of quarter performance our students showcased what they learned both on stage as actors and in boot and in
022the booth with tech spring spirit week begins tomorrow March 14th through Friday March 17th 8th grade science Testing Begins the week of March 20th PTSA meeting is on Tuesday March 21st at 6 PM in the mjhs staff Lounge Tuesday March 28th Community Event open house is at 5 pm Alhambra High School mayor Zorn visited leadership classes to this to discuss vacant seats available in the hopes of including the student voice in decisions at the city level we are looking forward to the blacklight dance this Saturday March 18th tickets are currently on sale March Madness has begun every day except Wednesday in the month of March students are competing in the big dance at lunch it is not only fun to watch but with the rain it has been nice having a place for students to
023go during lunch to stay out of the rain save the date the athletic boosters are hosting a fundraiser on May 20th from 7 to 10. tickets are on sale and must be purchased by May 12th Ela Math and Science aspect testing for grades 11 and science Testing for grades 12 begin on March 20th attention artists you are encouraged to enter the con Congressional Art competition by April 17th students can check their email for more information students are participating in March Madness attendance awareness this month students are competing in teams for highest attendance each week in the attendance Champion will be awarded at the end of March students will receive rewards for positive attendance throughout the month good luck vmhs Vicente open house will be on March 28th at 5 30 pm Martinez adult education participated
024in Alhambra High School's College and Career Fair on Wednesday March 8th students were provided with information on different career paths at the adult school and about the career Expo scheduled for May 3rd the marketing for small businesses for small business class learned about 2 500 grants that are available through the cut the county and how to apply for them UCSC health will host a zoom presentation on Thursday March 23rd from 12 to 1 pm about careers in medical billing and coding thank you all right thank you did you have anything else to add this week all right we'll move on to number 12 which is employee organization reports do we have anything today 13 is comments from the PTA do we have any comments from the PTA and 14 is correspondents can be correspondence this
025week no correspondence staff report so first up is a superintendent party hey um today was the tk12 professional development day I had the opportunity to attend parts of each grade span this morning and focused at Martinez junior high for the afternoon elementary teachers spent the morning learning about reading research and brain science from Karen Eaton from the Contra Costa County Office of Ed they were then introduced to a daily decoding routine in instructional strategies to help improve student achievement in Reading special education teachers spent time covering the topics of using data to inform instruction and monitoring student progress they also worked on data collection for IEP goals and curriculum alignment and goal writing for some of our specialized programs like Pals and me IPP the afternoon included a credential Bridge training for all sped teachers
026who earned their credential years ago and need to meet the new requirements of today so that they can meet the the needs of their students the junior high excuse me spent time this morning reviewing reviewing achievement data and results of the healthy kids survey they then documented progress on their sipsa goals and created a foundation for new ones the afternoon was spent aligning curriculum to pacing guides and s-back testing Alhambra worked on their rosk focus groups in the morning and then in departments in the afternoon unpacking standards and developing plans for course sequencing and pacing I have a meeting next week with the Martinez Chief of Police to discuss the community warning system in relation to the musd and protocols in light of the recent incidents in town I'll be sure to leave some time
027to discuss them and some possible resolutions as well that's what I have for today all right thank you we also have an achievement data update for tk-12 presented by Renee Lopez hahaha I haven't even presented yet okay I'm going to start with Elementary so this is our achievement series I'm going to start with Elementary kindergarten through fifth just to brief overview kind of our of our multi-year enrollment by subgroup um oh there it is so you can see our total enrollment fluctuates I know I know okay um so just some highlights uh English Learners have slightly decreased our foster youth has decreased our homeless youth kind of increased and then our socioeconomically disadvantaged subgroup increased when I pulled this data I pulled it from a data source called Data Quest and through calpad's report so
028I don't have the students with disabilities overall for each like Elementary or the junior high or a high school but I was able to pull this with some support from Stephanie and Helen with calpads so this just gives you a general overview can you can you explain the the social disadvantaged from 19 to 18 why those are big outliers like 3.8 4.2 yep so um let me think so 1920 was um it's a it was a different way of collecting that information so previously our socioeconomically disadvantaged is um free and reduced lunch and students and parents had to fill out a form and then in 2021 with covid they didn't have to fill out a form anymore it was just based on information that they provided us with income so that's the big discrepancy and
029now we are going back to having parents fill out the form and we're having a a little bit of a difficulty having parents actually fill out the form because all students receive a free lunch so that's how we gather that information there was also a change from 1617 to 1718 and that's when the governor passed the the law that if a kid didn't have money for lunch and went into the lunch line you have to give them a lunch anyway so some people were paying some people were not but either way the parents knew that and then they stopped filling out the forms no that's a good question yeah um our next slide is about our elementary achievement data for fast Bridge so fast Bridge is a universal screener and it's also a progress monitoring
030tool it's given to um our elementary schools three times a year so it's the fall winter and in the spring it's used to identify specific literacy and math skills that a student might be struggling with so it helps us give evidence-based recommendations and it provides actionable data that helps teachers address their core instruction and it also helps identify students who might need additional math or reading intervention so that's kind of how we use this fast Bridge tool this is fairly new to us so we started using this during distance learning and having teachers administer it remotely or for when students came back and last year we were really using it to identify our students who were struggling and this year we've Incorporated progress monitoring the tool so we give the screening and then it gives
031us a screening to intervention report and based on that report we can pull kids who are missing skills so this is more skill based and helps with our intervention groups so you can see a reading they're both this is a computer adaptive test for second through fifth so as a student answers or gets answers correctly or incorrectly the reading assessment adjusts and also the band for where they need to be also adjust so it gets harder throughout the school year and this is checking students skills for their end of the year grade levels so in the fall it's checking do they have the skills enough at that point where that we think that the they're going to meet the end of the year skills Benchmark for that grade level so you can see that it's
032pretty consistent right now not too much fluctuation for a reading when we look at early reading for kindergarten and first these assessments are given one-on-one to students you can see that there's a big jump from the fall to the winter for kindergarten and it's because of the skills that we're assessing in the beginning are like letter names letter sounds and then it quickly jumps to having students be reading consonant vowel consonant words so those three letter words where students need a little bit more time to start blending those words together because they're just learning the letter sounds and so those teachers focus a lot on letter sounds and then blending but you can also see that that kindergarten group from the spring to the fall had have increased so 46 to 56 percent but you
033can also see that there's a little dip from first grade from the fall to the winter and that's also because of the skills that are assessed so in the beginning it's for first grade it's those small words and then in the winter they're reading more of a passage so it's like assessing their fluency so this that's why there's a bigger jump because of the skills that we're assessing if you have any questions on that before I go on you want me to keep going well I I I do yeah I have a couple questions um so the how are how are the um the predictors the the ones that are on track how is that how is that uh determined where it says the percent of students on track to meet the end of the
034the grade level how are we uh predicting that so it's it's a computerized system and it has um different like benchmarks for each grade level so different scores for that for that student and that grade level so it's a nationally based assessment so the Norms are already made in that computer system and then in my correct in understanding or translating what you said um for the drop-off that's reflected in that last column for winter 22 for the early reading it sounded like that was kind of due to phonics just taking single letters and and combining them and blending right so the the fall is just like kind of identifying letters in kindergarten and the winter is really like the assessment's really assessing um them reading and so they're the skills it's almost like it's like
035a little bit too early for those students because they still need that extra time to learn how to blend all those three letters together to make a word and are we trying to implement additional phonics exercises to address that or yes so actually today our PD for elementary was based all about different decoding strategies that teachers can Implement within the classroom based on this assessment so using this assessment looking at a report a screening intervention report they can pull out those kids and then we also did a PD today about an additional kind of diagnostic assessment so they can really zero in like is it just the letter sounds is it blending all three sounds and then they can pull that small group together and do different instructional activities to support them and support their
036reading let's see so the next one is oh so this is um subgroups so this is for a reading and early reading for our subgroups um you can see it's pretty kind of it's pretty consistent for our a reading group one thing I want to point out in our early reading group is our English Learners are making um good growth so if you look at the spring and 20 they had 24 percent in the fall 37 percent in the winter they had a and we are I don't know if you guys know this but we have a bilingual paraprofessionals that support specifically support our K1 students but all for English learners but they all also are supporting um English Learners with skills that they need language development skills as well so when we're looking at
037our math data again a math is a computer adaptive assessment for a second through fifth grade students overall our students are staying consistent or increasing so if you're looking at our second grade students this is the first time that they're taking the assessment this year so there might have been a little bit of adjustment period but in the fall they were at 49 in the winter they were 60 but also you can kind of look at the grade levels scaffolding too if the second graders in the spring they're the kind of the same cohort might not be all of the same students but they've increased to 70 in the fall so overall we are seeing some growth in a math early math is the uh kind of the same concept so in kindergarten they were
038at 76 percent in the fall 69 in the winter again it's with those math skills where they become a little bit more complex and the winter and then in first grade you see it kind of um kind of consistent yep and then these are our subgroups you can see that uh overall we're consistent again in a math with some slight increases in our subgroups and then early math again our English Learners are performing quite well and making some improvement but overall K1 is a pretty consistent and then just to reiterate this this is district-wide at all the elementaries right what's the deviation from site to site uh every every site is uh is a little bit different yeah I didn't put that in here by differentiating by site but I can assure you that every
039site looks at their data and every grade level looks at their data to help inform their instruction so a few things that we're doing to improve our overall achievement in this area is that we have right now we have a K-2 reading specialist she's shared between all elementary sites we also have the elementary bilingual paraprofessionals that I talked about that help support our English Learners again we're utilizing these comma assessments to drive intervention in our instruction where previously three years ago like I said we didn't have this Common Assessment so it's nice to have it across all sites and something that's common so if a student moves from one Elementary School site they can just be picked up in our system at the next one all of our sites have been trained in fast bridge
040and progress monitoring and we continue to provide professional development to help support the teachers improve the students achievement again data analysis at each School site and then we just recently purchased decodable books those are the books that you can sound out so it helps with that blending of those letters for those lower grades so K through two we got a lot of books for their classroom libraries or they can check out to go home or they can kind of combine within their grade level to make small groups and then third through fifth with the decodable books we made a group of because not all of the older kids will need decodable books but we made them so they could have a group and a group set of them and they can check them out and
041then they can work with small groups within their classroom did anyone have any questions on Elementary or do we want to move to the next we can also come back to these if something comes up okay so the next one is the junior high so this is six through eight and again I went through the multi-year enrollment by grade um every year the junior high enrollment is decreasing so you can see that that this year we're currently at uh 764 students and you can see it by grade level also looking at our subgroups you can see a decrease in English Learners so we've been really um trying through our lcap goal and our paraprofessionals to reclassify our students by the time they get to sixth grade so we're really concentrating on the elementary site and
042we've had a we had a lot of reclassification students this year so reclassification means that the students have done well on their lpac their language assessment and they are proficient in two languages so their first language and then English as well so that's a good thing that we're seeing that decrease and then everyone else is kind of is pretty uh consistent throughout the year except again with that jump in 2021 to 2022 with the socioeconomically disadvantaged so again the junior high does fast Bridge as well they do a reading and a math so you can see that um overall for a reading we're pretty consistent between um for a reading not too much movement not too uh much increase or decrease also looking at a math there's a little asterisk there for um between fall
043and winter for sixth grade not all of our students were assessed so but can't really use that to compare and or really make an um a judgment that that has decreased that much to only half of our students were assessed in that grade and on the next one is our subgroups so you can see we again we're making progress with our English learners for a reading and it's pretty consistent with our other subgroups and then a math there's a little bit of dip but you also we also have to be cautious with that because that group of sixth graders weren't all assessed so I also put grades in here they're just another measure right so I would say each data point that I'm presenting tonight is um a measure so when we're looking at this
044I'm looking at kind of pre-covered and then kind of where we're out now because we know that last year um was that covid year we know we had a huge issue with chronic absenteeism when students are missing school they're missing instruction and that also affects their grades so our percentage of D's and F's is decreasing across our all grade levels so in English and I only have quarter one and Quarter Two because that's kind of uh where we're at for right now and then same thing uh with math so I think something else to note too that I thought was interesting is that when we're looking at grades and we're looking at students when we're looking especially like at our sixth graders our seventh graders in our eighth grade students that the last time they
045had kind of a normal school year or grade so our sixth graders were in second grade our seventh graders were in third grade and our eighth graders were in fourth grade so I think that kind of puts it in perspective of that these students especially when we have the higher percentage in certain grade levels like math 7 where we have 26.2 percent of our students that are receiving a drf that those students have missed school or or maybe have some gaps so that's where we have to look at and do some work inspect assessments so this is something that we started at the junior high and we're looking to implement across other grade levels as well we focus so much on Fast bridge at the elementary but we will be looking at bringing inspect at
046the elementary and the high school but right now we are only giving these inspect assessments at the junior high so the inspect interim assessments are to be used to track our students progress towards standards Mastery so it's different than fast Bridge fast bridge is more skills kind of deficit for literacy and Mathematics and these are the actual standards that teachers are teaching within class so that's what guides our instruction as teachers our standards and this year we are really looking at again last year we implemented it and this year we're really looking at the data to guide instruction and it helps both the teacher and the learner inform the instruction so what we want to see is if when we look at the fall and we look at the red as far below basic so
047that's our students anywhere where they scored a zero percent or sixty percent we want to see that decrease and we want to see the other areas increase so we did see that from the fall to the winter with English language arts so if we look at it we the uh orange so the the below basic did increase so that means the students that were in far below below basic are moving up and that's what we want to see is progress um this again this is one data point and this helps our teachers really inform their instruction and also this is what we did today in our PD at the end of the day as both the English language arts and Mathematics Department looked at our inspect Assessments in the standards they're looking at their pacing
048of their instruction of the standards and they're also looking at the Casp of which standards the Casp is assessing the most so really this data is really driving our instruction to help improve our student achievement rather than even though it doesn't look that great it's really helpful and useful for teachers and our students yeah I know [Laughter] so just the ELA slide is very similar but I'm just going to focus on the I guess I'll say the next one the map you want to go to do you want to go to the math one yes okay let's go to the map we could just because I ran those numbers yeah so I'm trying to figure out correlation yeah Pi this pie chart is effectively telling me a b c d and f um I mean
049I don't look it as as a grade wise like that I just look at as like um and we and we do look at the actual questions too so I will have to say this about um the ELA and math2 that it's helping our students understand kind of how to take a test as well because for example there might be a question in ela or question math where they have to pick more than one answer and students will get it wrong because they're only picking one answer and then they're moving on so I don't really equate it to grades or like our students are failing I look at it as this helps us to improve our instruction of like when we're instructing the um or we go over the test like having students remind students
050that they have to read the directions very carefully and they can't just pick one answer and move on they have to really be critical in what they're doing and not just and also not blow off the test as well well that kind of speaks to the numbers I was looking at in that translation and I I'll concede to that it's not a direct reflection on on letter grade but but if you go back to the um the math grades slide that you had you know for the sixth grade Quarter Two dnf was about 15 math 7 was 27 and math 8 was 18.6 and so that's not that's I'll say passing rate is not being reflected in what we're seeing here of they're passing the class but maybe they're really not understanding that well and
051I think I think that's I don't and that's I don't really relate these to grades as either this assessment but um also this helps us to re-teach right reach and that's what the math department is doing Ela is getting there but the math department is taking this one assessment looking at the standard that the student that the students missed or the biggest percentage um of a question that the student missed and then re-teaching that skill but this isn't this doesn't go into their grades which I understand like I said I'm just trying to figure out because if you go to go back to the two slides yeah I get so you're saying math eight they're at an 80 18.6 DNS right they're not as as dire that doesn't reflect the percentage so it seems like
052they're passing but they may not be no understanding and it seems like there's a disconnect on our our passing and moving them along versus what they're actually learning and retaining is that I would I would think if the inspect test assesses knowledge of a standard and the grade is not assessing or indicative of knowledge of a standard but has a combination of skills standards and homework completion they're not gonna they're not going to line up because a standard is a standard the student understands how to calculate and use the Pythagorean theorem that that there that might be a standard right the skills for that are exponents they need to understand exponents they need to understand division of fractions things like that so when in the teacher's grade book they may have a skills test that
053says they can do exponents but they can't do division of fractions and then they didn't turn in five homework assignments so that that might impact that as well whereas what what I'm understanding Renee is just saying is that that inspect is just the standard the student knows the complete Pythagorean theorem so it's it's almost like it's apples to oranges bananas and pineapples because that's what's in the grade book and this is what inspect is just one part of that is that what I'm doing okay does that make sense yeah a little more it makes the problem more complicated yes yeah um so I mean I think that that goes into I think it's important to remember that the assessments are taken a moment at One Moment In Time right and we're taking all of these
054different data points and all of these different assessments that to help our teachers and help our students move forward right so based on um without this data we couldn't move forward with improving our instruction or improving um certain standards right or reteaching so I think having the data is important even though it's a little bit messy and I and I know that our teachers are working really really hard on using this um to take it to the next step so all of our students can improve so the last slide is um and so like I said again steps to Improvement all the grade level teams and the Departments are frequently doing data analysis um they're utilizing these common assessments across the grade level so that's good and then in like I said before uh based
055on the inspect assessment they're giving math skills checks so they'll re-teach that standard and then they'll give another shorter assessment just on that standard to see if the students learned the skill after the reteach and then we also have the math teacher on special assignments who is supporting the math department in the work that they've been doing last one so um for Alhambra High School looking at their multi-year enrollment again we're declining enrollment for the high school so you can see that over the years the decrease in enrollment uh for our subgroups they're very consistent between the last few years so not a lot of change in there I'm hoping to see the English language learner go down except another thing to say about English Learners we've had a lot of newcomers come so from
056out of the country and we've had more so in the secondary level so at the high school and the junior high as well I'm just gonna quickly kind of go through grades I put them in here grades right now and like I said we really want to start implementing inspect assessments as well to help support our English and math department but again when looking at overall in our grades for English and Mathematics we can see that the D and F rate is depending on the grade level and again I just want to refer back to our ninth grade students basically missed all of their junior high years like their last year in school was fifth grade so those are our ninth grade students um quickly just going through I want to highlight did you you
057have questions on Ela before I go to math I think I I had a comment for the subgroup on the socioeconomic percentages and I think it's worth mentioning that it seems like there's a drop off on social disadvantage percentage of approximately 10 percent from the junior high numbers to the height the AHS numbers and as it was explained to me that's probably reflective of a loss of a percentage that ends up going to Vicente which isn't represented here oh okay um I would say I think it goes back to that would would you say it goes back to the form and by the time talking about the difference between the junior high to the high school and numbers because we do you lose a a good number of students from the high school they don't
058we don't lose them they transfer to Vicente and the there's a high population there are title 1601 which means there's a high population of SED at Vicente so you pull those numbers out of Alhambra and if you put them back in it'll match more a line be in more alignment with the junior high numbers historically also high school students don't worry about eating at lunchtime as much and so their parents don't fill out the free application for for the application for meals as well so you historically see a significant decline because of that yeah yeah we should tell that to the kitchen because she just told me they're they're going up in numbers well the difference is now that it's all free so that changes things too so we have all sorts of interwoven complexities
059that we don't know yeah I had one mom mention to me at a meeting that she's like oh yeah I didn't fill up the form because my daughter said I didn't need to because she already gets lunch no it's okay let's go to math so I'm gonna go to math I just want to highlight that we know that math um has been a consistent uh a struggle especially with our algebra one algebra 1B previously we had a algebra Readiness class and now we don't but looking at um are high numbers of our D's and F's in algebra 1A and 1B this is another data point for us to make change and to really look at our instructional practices and that's what they're doing at the high school is looking at their pacing guides so their
060instructions so every let's say algebra one teacher is on the same pace and then we are going to implement the inspect assessments as well at the high school so that will help us improve instruction and support our students and also looking at kind of our next steps and we've already talked about this too is the elimination of the algebra 1A and 1B class for next year and implementing algebra one for all our ninth grade students but with that we are offering a support class for those students that we know will need that extra support when they move to Algebra 1 without having the algebra 1A I think we talked about this before too that students need to be in algebra one their ninth grade year so by the time they get to their junior year
061they're exposed to those standards and those skills that they're assessed on the S back because the S back is only taken in 11th grade at the high school so I think that's why it's important too to have these pacing guides and these conversations within the Departments and those inspect assessments to help us look for those missing skills and those gaps that our students have within mathematics last year this will be the last year that we have an additional teacher in ela in math to make smaller class sizes the the administration there and all the teachers have been doing walkthroughs so that's also another instructional practice that helps um teachers again I talked about developing the standards aligned pacing guides and they're using common assessments to drive their instruction restructuring our math Pathways to support all
062our students and then also implementing professional development on our grading practices so some teachers have done grading with equity and I know that they want to bring that back and have like a cohort of more professional development of teachers of looking at grading for equity and then also our Equity review I think will also support the work that we're doing at the at the high school did you say that you're eliminating an extra teacher in math just for these groups and when a and 1B or can you explain that in for more detail we um we had money or maybe you can explain this better than I can with our learning loss money we a few years ago right after we came back from covid we had money to bring in extra staff we to
063lower class size and so we did and we eliminated those at the elementary last for this school year and the ones at math and English at the high school are going this year but we also have declining enrollment so right now the class size average I just looked at it today for um math classes is 28 students and they can take 37 so we're doing pretty good on our class size average but we will be losing students as well as you know through decline the enrollment so it won't have as big as impact as it sounds terrible yeah perfect thank you any other board questions all right any public comments all right thank you so much this was a ton of information I know you worked really hard at putting that together so we appreciate
064that um agenda item 16 is public comments under government code actually I'll just make a really quick announcement just in case anyone's watching on YouTube I know the link for Zoom wasn't working at the beginning of the meeting it does appear to be working now I just tested it myself so if you were wanting to make a public comment and are watching on Zoom you should be able to hop over right now while I'm reading this lengthy piece of text so under government code 5495 4.3 members of the public have the right to address the board on any matter within the Ford's jurisdiction however the board may not take action on any non-agenda item individual speakers will be allowed three minutes to address the board 20 minutes have been allocated for this portion of the
065agenda additional time is allowed at the end of the meeting if there was not enough time to speak during public comments please see Zoom public comment protocols listed above which I also read at the beginning of the meeting and then in addition to comply with the brown act the board May listen to comments from speakers but can neither discuss nor take action on the issues presented members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda board members or staff may one ask clarifying questions two make a brief announcement three make a brief report on his or her own activities four refer a matter to staff or other resources for information five requests that staff report back on a matter at a subsequent
066meeting or six direct staff to place the matter on a future agenda of our regular meeting so with that do we have any public comments all right maybe I will say all of that next time and someone will have a comment 17 is our consent calendar approval of the consent calendar means that all items listed here under are adopted by a single motion unless a member of the board or the superintendent requests that any such item be removed from the consent calendar and voted upon separately do we have any changes to the consent calendar no changes all right any word comments or questions it's premature but there's an overnight request for the automotive Championship so wish him luck on their Endeavors there and then also would like to recognize uh Scott Zimmerman and Warby Parker
067for their donations to the district great any public comments on the consent calendar I think we'll bring it back for board action Sarah motion move to approve the consent calendar seconded okay um and I just found out that you we had been clarifying some things so you cannot vote on the consent calendar because there are personal items in it each time so I will not call for a student vote and that's why all right all in favor aye opposed abstentions motion carries and do we want to take is this now a good time to take a brief five minute break or do we want to keep going stop all right do we need to make a motion program all right we need to make a motion can we can I make a motion to take
068a five minute break all second student vote aye all in favor aye all right hopefully it'll take a five minute break and we will return at 7 46. all right welcome back uh we just had a brief five minute break and we are returning to item 18. these are discussion information items and we'll start with 18.1 CTE teaching practicum course presented by Renee Lopez tonight I'm bringing forward um for the board uh for review is a new CTE course um it's called teaching practicum it is the Capstone course within our CTE education pathway so the first course in this education pathway is called careers in teaching which will we will be which we have offered before in the past at Alhambra but we're bringing it back careers in teaching for next year and we need
069a Capstone for the following year because to be a CTE pathway we need two years of the program in the past we didn't have a Capstone course so tonight I'm bringing forward for your review the teaching practicum great great and I will just say from the curriculum advisory Council that people were really excited to see this course come back and also to see a Capstone added are there any other forward questions or comments public comments all right so we'll see this back here for approval all right perfect so we'll see this in two weeks thank you 18.2 is our transportation plan presented by Annie Andy Cannon thank you so we've been reviewing as a staff how to offer transportation services in alignment with Ed code 39 800.1 which requires us to develop a plan for
070how we're going to support our unduplicated students and those unduplicated students are Foster are homeless and our social or and our low-income students and also our English Learners so we are looking for a way that is that is effective both in terms of being able to get students to school and also effective in terms of our budget and so when we look at what we have available for Martinez we are hoping to utilize our bus transportation system to be able to provide those services but as you know in Martinez it is a small community and many of the schools especially the elementaries are within those communities um so what we don't know I'm fully is is how much this will be taken advantage of by our our kids and our families but we are hoping
071to be able to provide bus passes for our kids and our families who need to use those and those would be offered at no cost what we would ask is that students and or their families would fill out a request form and that request form would go through our Student Services office based on that we'd be giving out bus passes bi-weekly so that they can attend school we do want to make sure that our our students with disabilities also have opportunities and we already have current programs and how we do that that is mostly run and dictated by the students end of educational individual education plan or IEP and there are times when that includes bus passes there's times when that occludes different ride systems through taxi through buses and through other private organizations and
072again that's all dictated by their IEP um we do want to make sure that our homeless students have the ability to to engage in this Transportation plan through the bus passes there are also many other services that we provide uh Mr Renee Lopez is our homeless liaison so we want to encourage any of our families that may be experience homelessness to contact the the school district so we can get them bus passes and plus other amenities clothing items hygiene items backpacks school materials and supplies as well in additionally we're looking in this plan to include our summer programs knowing that some of our students do take advantage of our summer programs so again if they are unduplicated students we would be able to work through our Student Services office to provide those bus passes as
073well if you look down to the bottom there's a table that shows what that Revenue amount looks like so the state when they started putting this together looked at the 2122 Transportation cost and they're able to calculate this based on what we submit to them each year based on one of the components of our sax code reporting system so in this case using function 3600 for transportation we had we spent a little over a million dollars on Transportation during 2122 and this is for our special education students um they want to calculate that we would get reimbursed for 60 of that there is a bill and I haven't seen where it's at at this point but there was a bill introduced that the legislature or at least one individual wanted to make it 100 but
074right now under law it is established that 60 reimbursement so looking at that about 640 000 is what we'd be reimbursed for and then we would subtract almost 21 000 from it that's what we already received through our lcff funds so in the lcff calculator it has a transportation add-on so once we reduce that out we would be looking at you know 620 000 in revenue from this now mind you this isn't new money necessarily we as we spend money on Transportation are already spending a million dollars and so when you look at Transportation costs we're still on the whole um four hundred thousand dollars when it comes to this there is another way to look at it is you didn't have six hundred twenty thousand dollars yesterday you will have it tomorrow so that's
075another Advantage but the point is is that we do not receive separately enough Transportation funds to cover all of our transportation needs for what we do at special education alone and anything we do with bus passes or other systems will incur a cost with it um so tonight we are just looking to share this plan we want to be able to have discussion get input from the board if there's anything that you would like to see or if you have questions about this we have looked at the bus route system and we do have bus you know times and things to go here I'm not a local in Martinez but when I look at that and look at the bus passes and times I think for our military schools for the most part they would
076get to school Faster by walking from their neighborhood than they would from riding the bus system and so that's part of a new learning that I did Kimmy here is the bus system isn't as from what I can tell on paper and from talking with the individuals at the the county connection it's not as friendly for getting around through the schools I don't think it was ever designed to focus on schools and that drop-off procedure it's more getting to and from like Concord and to Bart and Amtrak so it seems to be that at least you know for my conversations so one might ask and the community maybe you know asking why don't we buy buses and why don't we go back to Yellow buses that transport kids around school a yellow school bus is
077going to run you hundreds of thousands of dollars and that's not even including um the Staffing of it and all of the different specialized routes and things we'd have to do so 622 thousand dollars would not even be close to what it would cost to go to a system that many of us may have had when we were younger where School Bus has multiple routes they pick you up they drop you off and bring you back to your home so what we're trying to do is find a way that is cost effective that utilizes current Transportation Systems in the city and still provides that amenity to our families who want to take advantage of it so with that I'm open to questions or comments or discussion did you have a chance to find out um
078what grade or how old the kids would have to be to still have a parent to get a bus pass with them to take him to school so like for the Kinder's first grade if they choose that option and would it be for getting them home as well yeah we I did adjust this in here to um to talk about that when I looked at the bus fares so students under the age of six so five and younger right for free and so we'd be able to give bus passes to parents to be able to accompany them um in that situation we would take it Case by case some parents would be very comfortable with their kids going when they're in third fourth and fifth grade based on age for those who wouldn't then we
079could take that into consideration and give out bus passes for both if necessary that's what we do now only Case by case when we give out a bus pass a lot of times we'll give one out for the mom and the kid okay great just checking thanks Andy before you came I think it was last year a year and a half ago we had Tim Hale from the executive director for CCTA came and presented and this is one of the things that they talked about was utilizing bus service to move kids around neighborhoods um have has there been a follow-up or any reach Outreach to CCTA in that regard and because I know I think this was implemented in Walnut Creek if memory serves so there's a there's a test case already out there and
080I thought they were using student ID cards in lieu of individual bus passes and they were able to track it that way but trying to you know not have to reinvent the wheel when I when I contacted CC they we talked about really mostly about pricing and how that would work because there is the potential to use Clipper carts the problem with using clipper cards is that the district would be responsible for loading money to and from that and so there might be a cost consideration in what the cost is per month or per day but then we would own those carts and it would be part of our our system so we'd have to be very cautious that there was an auto reloaded that things go on so the management of it would be
081much more difficult so the extent of my conversation with them is really around that piece right now and and the reason why I bring that up is that they didn't really have any flexibility with Clipper carts so I didn't get a I didn't get a sense and although I didn't go deeply into it that there's a lot of flexibility with that um now I would say that if we're seeing you know a couple hundred kids riding the buses I think we'd be able to have influence with the company to say you know let's look at our times can we build it a little bit closer around our schools can we have a bus stop that actually stops right at the intersection next to the school because right now from what I can tell from looking
082I think you know there are some bus stops that were within three to six minutes walking from the front door of the school but they don't always stop there and they don't always run at those times it would be needed for pick up and drop off so I think this is a start of getting something on paper so that we have and then the secondary step would be working with the county connection to try to work through what those times are but they also continue on to other neighbor there's not just a Martinez from what I can see so that could be difficult if they're having a route that's from Amtrak to the BART station for example so asking them to change that and going down Alhambra I don't know that we're gonna make a
083huge difference there because they're dictated through different timing structures any um any public comment on this the one last thing I would just add is that we are required to update to this each year so next year can really be our trial year for figuring out what we need to do seeing how much interest there is and then we can always change services and work through that so each year before April 1st we should be bringing this to the board for any changes that may occur I guess one other question with that is are we going to be will this be administered by each site or is it they're going to defer everyone back to the district office to to manage that right now the plan is to manage it centrally and this will come
084back to us for action yeah our requirement is to pass something by April 1st so um we will have to pass something next week um and just to put the negative note on it if we do not pass something we would get the funds but then we would have to do an audit adjustment at the end of the year and pay it back so not only do we have to give the money back but it makes us look as though we didn't handle our finance as well which is just kind of a little check mark next to your name it's never nice but we could get through it so our hope is that we're able to make any changes necessary to get it adopted on the 27th see this again all right thank you for
085that and we will look forward to that on the 27th 18.3 is review of new job descriptions for driver Food Services lead technology specialist technology specialist network engineer cook manager cafeteria assistant cafeteria Elite Elementary and cafeteria lead secondary presented by Dr Carolyn coda all right job descriptions are used for potential employees and for current employees to have a clear picture of what their their duties are and occasionally they need to be updated because of new technology new procedures new laws that guide some of the things that we have to do and so in collaboration with CSEA we have made updates to several of our job descriptions were working batches of families of jobs and so we're bringing them to you for information today yo are there any board comments or questions on any of these
086descriptions public comment all right so we will bring these back for approval at our next meeting okay 18.4 is the administrative salary schedule revision for 2023-2024 also presented by Dr Kota so this is a companion to the the or reorganization of the administrative positions of the district office and so we're bringing for information the proposed 2324 administrative salary schedule where you're going to see that specifically has changed is we've added the John sweat Elementary vice principal to the um to the salary schedule deleted the CTE coordinator who will not be replaced and increase the number of days work for the coordinator position in the past some of our coordinators worked a certain number of days and others worked a different number of days so that's being aligned so that they all have a matching number
087the total cost of the change is approximately twenty thousand dollars there's also the addition of the the change of the wellness coordinator to student services coordinator that's not on here that's on the actual salary schedule but not in the description yes when I showed the reorganization last two weeks ago it's about 17 000 something so give or take it's a it's just under twenty thousand dollars okay board comment on any of these changes kill me anything from your parents public comments I think we'll see this one back again in two weeks all right so we have our agenda right here for two weeks we'll see all of these items back again 19 is action items so these will require motions uh 19.1 is approval of resolution number 28 23-18 layoff elimination of certificated positions presented
088by Dr Kota okay so bringing back for Action tonight due to lack of work or lack of funds the district must prepare to lay off certificated staff of the 2324 school year accordingly the district has determined that it is necessary to lay off certain certificated staff pursue into Ed code sections 44 949 and 44 955 resolution number 2023-18 lists the certificated position that the district intends to lay off for next school year and the board is being asked to approve the resolution board comments or questions okay public comments all right we'll bring it back for action and this is Personnel so right let me do a student vote no all right so we have to approved resolution number 2023-18 for the layoff elimination of certificated positions seconded all in favor I opposed abstentions motion carries
08919.2 is the 2023 csba delegate Assembly Election information presented by superintendent ruffie so at our last meeting um you had a list of delegates and their resumes on a voting card which I'm sure you all have right now in front of you the voting card and the Board needs to choose three members they're listed you want to pull their names are right um did we put the vote the vote up here the did you attach the voting card can you which one is it assembly ballot can you pull up the ballot so that just in case so there are four candidates their resumes have been provided and the Board needs to choose three of them vote for no more than three candidates and once you have had discussion and someone needs to make a motion
090on who we're going to and we will submit the ballot they give us one red ballot to submit yeah um I don't know it's not Personnel so she can give a vote it just her vote is a is a yeah okay so I know this was exciting reading for everyone so these are our cfda um representative I had a couple notes that I wrote but if anyone else wants to start go for it any candidates they felt really strongly about in particular so we have we will vote for three of the four so I I like Tamila and Meredith were the ones I felt strongly for I had um Tamila also I liked that she had some wasp experience and I also I kind of like that she's not an incumbent the other three are
091currently already serving so it's nice to give someone a new opportunity so I liked her as well and then I'll feel strongly okay so she seems like one good yeah I also had a tweet Dao Jensen and I liked that she had um so she's from Brentwood Union Rowan's a little bigger than us but it is you know it's um that all three of the other districts are not a unified district so they are either High School in Liberty or Lafayette and Moraga are both only primary so I like that Brentwood has K-12 um she's an Educators and work on Dei so I thought she would be a good one I had not selected her because of the Brentwood size comparison but I understand your point about the uh the union so I could be
092convinced I liked Meredith also I mean I had I had the bottom three I had um the last three okay but I'm open too okay um yeah so let's yeah okay so for um so the top I believe it's Twee Dow Jensen so raise your hands we picked three yeah so each of us can pick three so just if you were if that if she was one of yours I guess raise your hands is that what we're doing yeah yeah and then Helen will tell us where we are so I had her okay and then um Dr Tamila Holly yes yes okay uh doctor not doctor Meredith Mead I just gave her a promotion and then uh Richard severe so it looks like the bottom three so it looks like um the bottom three okay
093so someone needs to make a motion sure okay I moved to approve um Dr sumila Holly Meredith Mead and Richard savry as our csba representatives for sub-region 7A seconded student vote aye all in favor aye opposed abstentions motion carries maybe we'll meet them at the conference next time and you know let them know we support them the main course right all right good evening board trustees tonight I'll be presenting the 22 excuse me 2023 second interim report for our school district Ed code 42130 requires that we submit this report each year so we already did the first interim which was in December and now we are at the second interim um so the purpose of this is to be able to see the financial health of the district and to ensure that we can provide
094for all of our obligations um the period of time that we're looking at tonight is from July 1st to January 31st and it's going to show all of our revenues and our expenditures for the current year up to date and what we project through the rest of this year through June 30th and also is going to highlight the changes from the adopted budget and also from first interim so you're going to see that movement from when we adopt the budget the first interim report and second interim and at the end of this we are going to be able to show or we must declare that we're able to meet all of our financial obligations not just for this year but for the next two years as well so there are some assumptions that we use
095to be able to determine what our revenue is and how we're going to go out through the year they include enrollment average daily attendance our unduplicated pupil percentage our cost of living adjustment and a few other statutory items first off to look at it with our enrollment numbers you can see that we are projecting that to have a decline in enrollment and these numbers have stayed the same since first interim so you're going to see approximately a hundred reduction from this year to next year and another before we tail off and only have about nine or ten that we're reducing in 24.25 in terms of our Ada we are showing flat Ada we do not expect it to decline or go down right now we're a little bit ahead of that 92.6 we're sitting at
096about 93.2 according to our first attendance report which is our P1 report historically we drop off about one percent give or take so we're just right about that Mark for what we're projecting as you look at some of these other totals here the California Consumer Price Index is really a measure about the price of goods and services so you can see this year we're projecting or the state is projecting six percent and then we'll see inflation hopefully drop off over the next two years that can be adjusted as we move through depending on what the economy does in our stirs and pers rates so these are our contributions to our Employees Retirement Systems our stir system has stayed flat at 19.1 because that's where it tops out we can by law we are we do
097not have to contribute more than that 19.1 percent pers employer rates before the economy started moving in the way we did we expected them to decline for 23.24 instead now we see an increase up to 27 percent so that is going to have an impact on our overall budgets over the next few years and then our Health and Welfare increases are staying flat can I ask a question why is the purse going down in 24 25 in your estimate I thought that would continue or go up you know I think that is a typo so I found and I have another one in there that I'll bring out so I think that was just an issue that it didn't get changed correctly and then what's what's the asterisk on the cola that's what I'm going
098to talk about next so make a note there so Cola is supposed to be 8.13 and that was through the January budget proposal by the governor but right now many of the legislative analysts are looking at it and saying that's a bit High especially because tax returns are not coming in what they expect and then we'll see a little bit later on is that in our multi-year projection we're looking at somewhere around seven percent is probably what we're thinking the cola is going to be so the whole eight percent is going to be included in this report but we separate 1.13 out as a way to kind of show this is what we're thinking it's going to be and I'll show you what that is when we get to a future slide there and that
099amount that difference between 8.13 and 7 is about 470 000 a year and so we just got to see where that where that hits we will know more as we get to the May revise the May revise that happens uh is is when the governor comes back from with the legislature and says this is what we're looking at for the budget for next year and so we can adopt we can adjust our budget for June based on those numbers the third year out on the pers is 28.10 thanks there's also a grade span adjustment in here and we talked about it last time this is an increase I'm really focused on our TK because that way we can reduce the class sizes for transitional kindergarten down to that 12 to 1 adult to student ratio
100so when we look at revenues um you can see that our lcff sources from first interim to Second room have stayed flat they are what three and a half about 3.3 million dollars more than when we adopted the budget and we talked about this during the first interim after we had passed the budget for this board the legislature came back in and because of such high tax revenues they went ahead and added money into lcff but they didn't do it in a time in which we could put it in the original budget so the increase for first interim reflects that change in the lcff funding that's the extra 6.7 percent that we saw in the assumptions chart and it was based on that three-year average plus the 6.7 percent increase our federal revenues haven't changed
101much are other state revenue is declined just slightly at uh or actually increased sorry it declined by 0.9 percent other local revenue is is considerably different so that's that 8.8 percent and that is due to an insurance claim reimbursement so originally if you look at the documents online I thought that was based on some change in taxes for local taxes but when I researched more it was actually reimbursement from our insurance carrier based on issues that we had at PAB I think it was so at home or high we had a Insurance claim for water overall you look at our change in Revenue has not changed much we're talking about a point four percent which is really negligible when you look at the total amount of Revenue that we have but it does look considerably
102more than our adopted budget right so we're looking at about nine million dollars change there were quite a few there was about 5.3 million dollars worth of one-time funds that we received again in the fall that are restricted that went into this so that influenced part of that that change in what we had before so between the lcff increase and those one-time funds for other state funds we see that nine million dollars difference from adopted budget to Second interim right now when we look at expenditures you see dramatic changes in our certificated and classified salaries and that's due to our nine percent increase in salaries so at first interim we were still in the middle of negotiations and we had not officially settled and the board had not approved that so now we see it
103in the second interim so even though it seems like it happened a while ago this is the first chance we get it to look at it as a board and see where the board gets to see those increases so with that two and a half million dollars increase is what the nine percent raise cause to the entire year so that's actual Cost Plus projected salary cost all the way through June 30th books and supplies um originally we had we had increased that at the first dinner because we received all of those one-time funds and so we'd put them in different accounts since that time we have moved funds to some degree to be able to help us pay for different services so some of those Services actually went into the the next line which is
104services and contracts within Services contracts you see our largest increase by percentage so about one and a half million dollars the largest significant contribution there was half a million dollars that we put into special education so looking at some of our costs still coming out of covid and dealing with a lot of changes that we were doing we saw a half million dollar cost there so we put money in and then one million of that is available in in Balance right now so they're not necessarily spent but they are they are reserved for different costs whether site-funded costs or District funded cost whatever isn't spent in that would fall down to the bottom and that's something we'd carry over until next year I think it's important to know that of that one million dollars that's
105still available that shows that growth of a total of 1.5 less than a hundred thousand of that is in our general fund so what that means is they're all restricted funds a lot of one-time funds and so we we have to budget each year for that but we know that we're going to budget those one-time funds over multiple years so it looks like there's more spending there than it is and it's done on purpose and then we'll see that money fall down to the bottom and then get reallocated to other things over the next couple years so we have the the chance to use one-time funds now that are expiring and as those expire we can move expenditures to the other one-time funds so that we can continue those Services as long as we can
106for our kids and then last on there is other outgo we had a reduction in tuition costs for one of our County programs for sped so that's the difference of about I think thirty thousand dollars there the chart here is for illustration purposes only there's no numbers attached to it but always want to give the board a sense in the community of what we spend our funds on so if you look here between certificated salaries stirs classified salaries and Health and Welfare and employment benefits more than 80 percent of our District budget goes towards salary and salary driven cost so in our multi-year projection we're required to show not just this year but the next two years and how that we can meet our three percent mandatory required Reserve so we can show based on
107this projection that we are in excess of our three percent but we are significantly different than what we were at first intro and again this comes back to our salary increase of nine percent so if you look in this current year we were looking at being almost 11 percent in reserve we are now sitting at 5.64 percent and then you can see that Trend continue as you go through each of those years whereas before the nine percent raise we were sitting at 16.1 percent Reserve we with that raise are down to about 7.7 percent so still well above our Reserve but much lower than what we had started with so and and I talked about this over their slides so part of that asterisk with Cola was again looking at that would be about a
108470 thousand dollar decrease so that 470 000 is calculated in the total here with our Reserve but if we were to reduce that from each of those years we would see that that that Reserve percentage would decline so what we've discussed is really our general fund we do have other fund sources and they're listed on this slide in this chart we can go down through each one of them fund eight is our Student Activities so this is generally our our student raised money through ASB and so at the high school and the junior high there adult education is our program and we have quite a bit of balance there but all of that will be sent this year or the next year whatever carries over our cafeteria fund 13. we are still projecting a positive
109balance and it's grown so we're looking at ways to take advantage of using those funds to replace kitchen equipment to provide just that ongoing maintenance and upkeep of our of our cafeterias but we're still seeing a very healthy budget in that fund 20 is for our retirees it's their benefits after they retire building fund number 21 it looks zero here that's because it's all of the money that we have currently for building fund 21 is encumbered with other projects what it doesn't show is that we have about over 21 million dollars sitting in the County Treasury for this building fund so those funds can be accessed and put in here and will be as we continue our building efforts but at the moment in time in which we pull this down we were down to
110zero in what was held in our accounts here um fund 25 is for developer fees and this is the money we receive from businesses or individuals when they build property when they remodel their house or they build a business a portion of these funds we're looking to spend down through summer projects and again we're looking to to grow and to look at those summer projects and to figure out what we can and cannot afford for the summer and within the time frames we have as well fund 35 is our County Schools facility fund and right now it shows almost nine million dollars in there 5.1 of that has been earmarked for our construction projects now so when we get to budget time you're going to see that drop by 5.1 million dollars we haven't expended
111it yet but it is within the plans to expend this year fund 40 is our sale or lease of property and we have about a million 1.1 in there fund 51 is the interest for bonds measure R and K and then fund 73 is all of our donations and this includes all of our school sites so when we look at any of our interim reports we are asked to give a certification to the county office and So based on our our calculations and what's in this report we are projecting that we will have a positive certification that means we will meet our financial obligations for the current and the next two years there are two other qual two other categories which are qualified and negative but because we can meet all of our bills we
112are considered positive um what we're looking at and I alluded to this a couple of different times about what our forecast looks like financially and talked about taxes well when the governor came out in January he gave a pretty Rosy picture of what he thought our budget was going to be as we get closer and closer to the end of the year reports are coming out about personal income tax corporate tax and sales tax and so we're seeing that we are already four billion dollars um below what was projected and we're thinking that it might be in all the way up to about five billion dollars by the end of the fiscal year with tax revenue and that's just for education so that will have a definite impact on Prop 98 funding remember prop 98
113is our minimum amount that the state funds to schools and so that's why we're looking at using a cola of seven percent right now our hope is it'll be eight percent but our hedge against the economic Times is somewhere around that seven percent mark and we'll be able to show those updated figures as we get to June the other thing that gives us a little bit uncertainty right now is that the the federal government and the state are loosened some of the rules around personal tax completion so things may change there I think the state of California is allowing California residents to file their taxes by October and if they owe money they have to pay by April 18th but if they don't they can wait until October that means that they may have overpaid
114and that rebug goes back to them and so we could see revenues decline from that and the same thing with the federal government there's been some relaxing on on filling out those things which should only change our federal revenues but still plays a part in our overall overall budget um looking ahead I want to keep this slide probably and you know as I'm in here so you can see today we are going through the second interim once we go through this process the next time that we'll be talking about the budget at least in a formal matter for approval is going to be in June if needed in August if there's a significant change in what the state says it's going to give us either or we have significant change in our expenditures we'd bring
115in a 45-day revise it'll be followed by another unaudited actuals in September and then we get back to First interim next December and we just stay on this cycle of financial reporting so at the end of this um I want to I always try to put in some picture from our school district someone's going on the picture in front of you is from Las juntis and this is when some of our our police officers from Martinez came and read to both I think our third grade and our fifth grade so our principal from Los juntas was able to share this with us today and in conclusion with all of this we have a healthy Reserve at this point in time but we still have issues when we're looking at our declining enrollment which will continue
116to go for the next couple of years it is important that we continue to maintain attendance levels at least at where we are now and hopefully to increase that because any increase in our attendance Ada will provide additional revenues that we can use to help and support our kids and our staff and so we're going to have to be diligent about that and then lastly because we've mentioned a couple times is we will continue to Monitor and look at what cola ends up being because that can change and based on Cola and based on a lot of factors it's important for us to work with our labor Partners to make sure that when we do get back into the negotiation time that we're looking at the right data and we're making good informed decisions on
117what we can afford if we're able to afford anything in the future and with that I can answer any questions you may have go ahead thank you um question on the local Revenue I know it's a small drop in the bucket but I'm just kind of curious the revenue we're generating from our facilities you're releasing the facilitron and then also the upcoming Dutch Brothers what what is that value on an annual basis do you know um I don't I don't off the top of my head know the lease agreement for Dutch Brothers Dutch Brothers that they won't uh pay start paying rent for a while there's our agreement with them is they come in they build a new building they don't pay rent until so many months passed that maybe I don't remember what it
118is and then they start paying and every year it's got an incremental increase but it's going to be a while before we realize any money from them but the property will look better well yeah already does um facilitron it's not significant at this point in time um I think when we first brought facilitron to the board their organization thought we should be somewhere between 270 and 400 000 in facility rentals throughout the year based on what our space is and our community and what they know from their other communities um I think though we are still working on recouping cost from that I think we're somewhere in the neighborhood of like a hundred thousand dollars is what we're looking at and we're starting to see more interest tick in and more reservations come in particularly
119for the high school and so you know I think today I saw a couple more that you know 5 000 here 700 here a thousand there so we are seeing that um not in such a manner there's some camps coming into Elementary in the summer as well yeah um not I mean I can't I can't say that it's going to make a a big difference in terms of what we can offer to kids but it will make a big difference in terms of what kind of facility upkeep we can do so as wear and tear goes on as we're looking at you know just updating our our facilities it will be able to go back into it and support it that way and we have to keep in mind that field we maybe can squeak
12010 years because we weren't on it in covid because I was like the Knowles field police down there myself keeping kids off of it but it's um we'll have to replace that and the last time it was just shy of a million dollars so this all this facility money the rentals should go back into feeding and then one other question with regarding uh with regard to the cola are those numbers reflected um in the the upcoming years or is that not apply it just assumed constant and then when the cola hits It's when it gets applied there yeah it is going to be applied but it's based on some calculations that the state does so it can't change based on what comes in but if you go back to the assumptions tab they have projected
121Cola out for the next at least until 24 25 and so you'll see it those numbers are reflected in the values for those future the future year that's correct in our myp yeah they're in there all of those assumptions are in the nyp whether it's the increase in pers and stirs or the cola and so on and so forth yeah and while we're talking about nyp I did fail to mention that it's on slide eight beginning balance July 1st for 24.25 it reads 17.9 million so that was a typo it's supposed to be 11.7 million dollars and that is that is just in this presentation it's not reflective of the of the big binder that I have to send into the into the county so it's accurate there is just transporting that number over from
122those documents onto here um and and the reason why I knew that was an error is because if you look at the ending balance for 23 24 it should match the beginning balance of 24.25 I was just making sure that you're going to correct the pers employer rates but that didn't mess up any calculations you just had a typo but it yeah that's that's based on assumption so we have it in there and I think um that was the presentation table from the first interim and so that's what it was originally projected to be it just didn't get changed in this one all right anything else well thank you we know this is a ton of work so thank you for this presentation and breaking it all down for us is there any public comment
123regarding the second interim report all right we do have a 19.4 I don't know what we should call it yeah oh we do have to prove oh my gosh sorry sorry can we get a oh you know what I'll just go ahead and move to approve the second interim go ahead and second all in favor oh sorry student vote student vote aye all in favor all right opposed abstentions motion carries sorry about that all right okay so item 19.4 is a resolution 20 23 -19 it says 2013. okay 2023-19 application to FEMA and I think it'll be Andy for something right yeah and we alluded to this at the very beginning when we added it on to the agenda we are working with uh the the the state and our County and hopefully ultimately with
124the federal government through FEMA to get reimbursement for the erosion that occurred at the junior high school so that everybody is reminded of it when we add heavy rains um about a month two ago those rains caused a tree to fall down into the creek to block the waters path water pooled up behind that tree and started to erode the hillside by Martinez Junior High School right where our track is so that erosion got to within probably three feet of the track and was right at the fence line so we had to make some emergency repairs which included removing the tree from the creek one and then putting loads and loads of rock down back into the Hillside and packing it in around dirt to be able to kind of replant that area we could
125potentially need to do more work to it so we think the Rock and that dirt is going to hold we may have to come in on top of it and do sheet piling which would be driving post down in there and and metal frame in order to maintain that structure so that it won't descend into the creek and those costs are significant when you have that much work being done and there's sometimes secondary damages that occur when you're having that work done so right now we are looking to get as much of those cost back to us reimbursed if we can through whatever agency that'll allow that you know thank you trustee Melendez for for helping us kind of move towards that and Miss Rossi found another agency so our hope is that in the
126work that we've done will be met with reimbursement but before we got to do that we have to pass a resolution that establishes the superintendent myself and our bond coordinator as officers who can engage in that work and once that resolution is passed staff is going to be putting together other documentation that includes pictures and contracts and the work that's been completed and be submitting that in so we have a deadline of the 18th to get all of that documentation including this resolution submitted with the hope that we'll get reimbursement so we're asking you to pass the resolution tonight thank you do we know what the estimated price tag is on that um we're we're already north of sixty thousand dollars just in the work we've done and we we're going to be over a
127hundred thousand dollars if we need to continue going on with the sheet piling hey um and is there any public comment on this item all right so bring it back to the board I'll make a motion to approve the emergency resolution great student vote aye all in favor aye aye opposed extensions motion carries number 20 we don't need it's additional comments from the public item 21 comments from the superintendent board members and future agenda items you only do you have anything to share tonight we'll move on Down the Line so I I wanted to recognize my son's kindergarten teacher Mrs Reed my son is picking up books and reading on his own so good job with teaching the reading in kindergarten at Amarillo Park um and also uh track and field had an amazing event
128on Saturday it poured on us like heavy rain everybody that was there was drenched um but it was an amazing event that took place at the high school and finally I wanted to recognize the running club at the middle school there's two teachers I believe it's Mr Ahmed and the music teacher oh my goodness what's her name okay the music yes and they run with the students Tuesdays and Thursdays all over Martinez so thank you for keeping our kids healthy and running I too wanted to just say um I was at that same Martinez Tim uh was it Bruder relays and it was awesome it was really an amazing event um the relays Angela Paradise did a great job of putting it all together I mean and yes we got totally drenched I mean I
129I didn't even get a picture of my son running because I was so drenched because I was one of those field judges or something but um it was a great event they did a wonderful job and she did a lot of hard work so yeah congratulations to that event yeah I'll reiterate and thank you Angela for the invite and I would not not have known and it was a it was a great track and field event I've never been to a track and field event so it's quite eye-opening even as wet as it was and then also went to which apparently have a good time at the dance this weekend well I'll just give shout out to our teachers we're in the middle of what I remember from being a teacher as like the longest
130month of the year and they had PD today and so uh thank you for all of your hard work and just continued you know slogging through this rainy wet and endless month um we will make it to Spring break soon and so I appreciate all the families and teachers for for continuing to show up and and give the rest and we have lots to look forward to in terms of end of the year events um I took the opportunity to attend the CCC SBA the Contra Costa County School boards Association presentation on human trafficking on the sixth and um I it was an open invitation for superintendents as well as school board and I was the only superintendent there but that was okay I met a lot of school board members and um it was
131a very well done presentation by Amanda Moon Elvis the police officer who was supposed to be there in the first part of it was sick and couldn't come so Amanda put the whole show on herself and she is a traffic a human trafficking counselor and who lived through human trafficking experience herself and it was it was good information for um for all of us I think it just done on things that signs to look for and the impact and where to get help and and so on and so forth so I was really glad I went so he's a good good program did they provide the slides I actually wanted to go to that was unable to attend no they did not all right well with that we will adjourn and we will be back
132here on March 27th it is 8 41.