PCS Board of Education Meeting: October 14, 2025

001Uh, please, um, stand for the Pledge of Allegiance. If you'd like… All right, we have nothing to report on action taken during the closed session. We go on to, uh, number 7, our Special Recognition Reports and Presentations. Our first presentation is the introduction of the new Certificated Coordinator. For special services. We are pleased to announce the assignment of Dana Zapanta as the new coordinator of Special Services for Petaluma City Schools. Dana brings a wealth of experience. leadership and compassion to this role, having served most recently as program manager within Petaluma City Schools. Dana was born in Milpitas and grew up camping and exploring the outdoors with her family and two older brothers. She began her own family in 2004 and is proud. Mother of two boys, ages 20 and 16. and three beloved dogs. Dana

002enjoys spending time with her family and friends, gardening, relaxing at the river, and camping. Dana earned her Bachelor's in Psychology Cum Laude from Sacramento State University in 1996. And her MA in school psychology in 2002. She received her pupil Personnel Services credential in 1999, and her administrative credential in 2014. Dana began her career with SCO in 1998 as the first school psychology intern helping to establish a program that has since grown to serve many students. She has supported students with a wide range of needs, providing assessments, counseling, behavioral support, and social skills instruction. While collaborating closely with families and staff to develop individualized learning plans. She later served as principal for SCO's transition program for young adults. Preschool program and classes for those with extensive medical needs. Dana worked to promote student independence through community-based

003learning, vocational training, and hands-on experiences while fostering inclusive. And supportive environments where all students could thrive. She has built strong partnerships with the community organizations and employers to expand vocational and independent living opportunities for students. Her dedication to inclusion and student success has been recognized with the Lifetime Achievement Award. from the Sonoma County Mayor's Committee to 2020, and the Outstanding School Psychologist Award from the California Association of School Psychologists. 2011. Dana looks forward to collaborating with district staff, families, and community partners to strengthen programs. and services that promote equity, inclusion, and meaningful learning for all students. Please join us in congratulating Dana Zapanta on her new role as Coordinator of Special Services. for Petaluma City Schools. Thank you. Thanks for the kind introduction and the warm welcome. I'm excited to be here, and I'm excited

004to be able to expand on the work that I'm doing with. Petaluma City Schools in, um, this new capacity as program coordinator. Um, honoring students' rights and inclusive practices are very important to the work, um, that I do. Um, practices where learner… every learner is valued, um, and supported to reach their individual and their full potential. Um, which can look very different for different students. Um, supporting the many dedicated teachers and related service providers we have in the district. Um, is also an important part of this work, um, that we do, and I'm really looking forward to expanding, uh, my capacity here and being able to reach out to more people, so… Thank you. Thank you, and welcome. Um, now we have Students of the Month recognition. And so we're going, um, to start with

005Kenilworth Junior High. Kenilworth Junior High School is proud to announce our October Student of the Month. Karthik Sunder. Karthik was chosen Student of the Month and is truly deserving of his recognition. Karthik is an outstanding 4.0 student. A multi-instrumentalist, athlete, and Boy Scout. The effort Karthik makes to excel… And all of his endeavors and… is nothing short of inspirational. Karthik's teachers describe it as enthusiastic, positive, and pleasure to have in his class. Karthik is in his second year of band at Kenemworth, and is impressively, he plays the flute. Saxophone, trumpet, and piano. Mr. Clement, Karthik's band teacher shared, Karthik is one of the top. Players in the 8th grade symphony. symphonic band. He's doing a fantastic job playing the flute and saxophone. We are short in the brass section, and Karthik volunteered to pick up.

006The trombone, being pro-. Press… proseificant on the wind and brass instruments is extremely difficult, and Karthik excels at it. When Karthik is not in the classroom, he keeps a busy schedule running for the. Colt's cross-country team, and swimming competitively. Karthik is also a proud member of the Boy Scouts of America, and has earned. the rank of star. Karthik had… Karth… sorry. Karthik shared… that last summer, he comp… Completed a 500-mile backpack trip in the immigrant wildest with his troop. Cattleworth is proud of Karthik, and we are confident that he has a bright future ahead of him. Thank you! Congratulations! Can we have, um, Karthik's, um, family stand, please, so we can appreciate you? Thank you so much. Okay. You know what Junior High School is proud to introduce our October Student of the Month, Eden

007Stempak. Eden's teacher selected her as Student of the Month because she is a model student who embraces challenges. Always puts her best effort forward and brightens any room she's in with her humor and kindness. Mr. Radke, Eden's science teacher, shared. Eden is a model of self-advocacy and an academic performance. If every student asks questions and spoke up for themselves like she does. The job of teaching would be easier and more fun. In addition to that, she's just a wonderful student to have in class. Her attitude is pleasant, her work ethic is consistent, and she's a force for calm and balance in the classroom. She's a pleasure to have in science. When Eden is not making her teachers' lives easier, she spends her time horseback riding, volunteering with the Giant Steps. And spending quality time with

008her family and friends. Aiden is an… advocate for mental health, and is proud of taking charge of her own, which has allowed her to become confident with. And driven… Wait. Has become the confident and driven young woman we all know today. Eden… Eden's favorite class is KTV, where her teacher says she emessively. invested in. And for good… and for a good reason. After high school, Eden plans. to study journalism and prejudice. University. Whoa. Prestigious. Um, such as Berkeley. One… to one day become a news anchor. Eden is a rock star, and Kenilworth can't wait to see. all of her future accomplishments. We live in those rooms. Thank you. Congratulations, Eden. Can your family stand, please? So we can acknowledge you! Congratulations! Okay, thank you! Uh, now we have Petaluma Junior High! Have you warmed up

009yet? Yes. I was out canvassing, so Gio and I are ready to go. So… a regular student rep can be here, so you guys get Plan B. competitive junior High School is proud to introduce our October Student of the Month, Hannah Stubbs. Hannah was chosen by our teachers. as sooner the month, because of her compassion and care she shows to others, in addition to the academic excellence she displays. Hannah can be found making her rounds in the morning, greeting staff and students with a friendly smile and check-in. Hannah goes out of her way to connect with and support peers with learning differences at school. As well. While Hannah maintains straight A's, it is her genuine, empathetic nature that makes her a standout bantam. Hannah's parents are extremely proud of her success. They share that Hannah

010has made tremendous growth in her studies, proving that hard work always yields amazing results. Another thing that makes Hanna special is that she stands up for what is right. Demonstrating strength, curiosity, and courage at all times. Hannah's favorite thing about school is the staff, and how friendly everyone. is Hannah enjoys playing basketball and spending time with her family outside of school. Hannah's looking forward to attending high school with her brother next year, as well as trying out for more sports. After high school, Hannah would like to study business and accounting in college. then she would like to open her own restaurant. I must say, Hannah joined us just this year, and you can see her positivity and her smile. all around campus, and it demonstrates what Pelham Jr. Is all about. Congrats, Hannah! Congratulations, Hannah!

011Can your family stand, and we can bring in that darling little girl! Alright, Clay, get up here, buddy. Uh, Petaluma Junior High School is proud to introduce our other October Student of the Month, Clay Cummings. Clay was chosen by his teacher as Student of the Month because of his outstanding diligence and dedication to his academics and athletic pursuits. Clay's teachers commend his lovely manners, noting that he is all… that he always says please and thank you. Clay is a team player in his math groups. He can be counted on to offer his classmates assistance whenever needed. Clay's family is also very proud of his accomplishments. They are amazed at the effort Clay puts into whatever he sets his mind to. His family also shared that Clay exudes kindness to everyone he interacts with outside of

012school, as well as inside of school. Clay's favorite thing about Pelima Jr. Is the overall school environment. He said he appreciates how everyone at school is helpful and kind. Outside of school, Clay plays football for the Pillimet Panthers. He also enjoys hunting and fishing. Clay is looking forward to playing football and meeting new people in high school. After high school, Clay plans to attend college. and study to become a lawyer. I must say about Clay, he just presented to some parents today on tour, and he has the… The poise of a seasoned politician, so… We're very happy to have Clay. He's our poster boy, Phelmon Jr. Congrats, buddy. Congratulations, Flay! Okay, can his family please stand? So we can acknowledge you. Thank you. Okay, now we have Casa Grande! Oh… I'm proud to represent Jasmine

013Pond as one of the students of the Month. Uh, Jasmine is a key club co-president and National Honor Society Vice President. She has been involved in tennis and basketball for all four years at Costa Grande. Jasmine volunteers with Miracle League and at the Petaluma Valley Hospital. This summer, she has become a certified nursing assistant and is registered with the California Department of Public Health. She's also a part of FARMS Leadership Program and participated in Climate Action Pathways for Schools. In her free time, she enjoys spending time with her friends, doing puzzles and Legos, and going on long car rides. Jasmine would like to thank her friends and family for always supporting her. After high school, she plans to go to a four-year college and study human biology with the goal of becoming a pediatric oncologist.

014Congrats, Jasmine. I will do it. Congratulations, Jasmine. Can your family please stand? Congratulations. I'd like to present Ronan Curley for the Student of the Month. Ronan is an athlete, scholar, and volunteer that values balance in all parts of life. He devotes his time to developing his skills as a running back in football, maintaining a high GPA, and leading Build Club, a STEM outreach club he founded at Costa Grande. It teaches science and engineering concepts to high school and elementary school students. His two passions are engineering and entrepreneurship, which he hopes to combine in his future career. Ronan works towards these goals today by tinkering with projects at home and developing prototypes. Expressing his creative side. Beyond academics and athletics, he also enjoys the beach, cliff jumping, and spending time with his family, the gym. skiing

015and traveling. Ronan likes to be productive, but still makes sure to prioritize his social life, personal interests, and family. Congrats, Ronan. Congratulations, Ronan! Can your family please stand, too, so we can acknowledge you? Well done! Okay, Petaluma High School! Save the best for last. Okay, um, this is my friend and beautiful classmate, Shadani Herrera. She is a senior at Petaluma High School, where she is known as Responsible Student. However, she grew up in Mexico, playing with her neighbors outside her home and spending every hour with her loving family. She made the decision to travel to an unknown country with the desire to better herself. During her time at school, she has taken 10 AP classes. Although it was difficult, she never gave up and continues to try. In addition to Spanish and English, she took

016French with me. Because she loves… because she believes language is a real way to connect with people. In her senior year, she was a link crew leader because she wanted to make freshmen feel welcome and help them in the same way that she was helped. Shirani plays… plans to attend a… For your university and major in psychology or cognitive science, she aspires to work for the FBI and become someone who saves and helps people who cannot defend themselves. During her year of study, she wants to conduct research and experiments to. People's behaviors in various scenarios. that remain unresolved today. She is preparing to be a leader for Latina women who suffer violence in their daily lives. Being a student, Shadani means having hope that she will achieve her. dreams, and that all our sacrifices, such

017as learning another language, studying long hours, and being away from your family are worth it. This is why she is very grateful to all of her teachers and the people around her for always supporting her. Congrats! Congratulations, Shadani! Do you have someone here to stand with you? a support system? There you go! Oh, they're on Zoom! Oh, good, good. Thank you. Alright, our next is Dr. Shampat. Sorry. Dachshund pod… Pagadala, sorry. I know you don't know what it is. Dr. Pagadala is a wonderful student who exemplifies what it means to be a student of the Month here at PHS. In the classroom, Doxton is hardworking, diligent, and always comes to class prepared and ready to partake. in the day's work. Currently, he is taking 5 APs, including AB Calculus, BC, and AP Spanish. As well

018as a dual enrollment class of the JC. On campus, he is part of numerous clubs, including coding and Spike Ball Club. which he is both the president of and a supporting member of other clubs, like local events and Academic World Quest, which he's excited to join. With regards… with regards to extracurriculars, Doctrine is co-captain for the badminton team at school, getting second place at Vuval Regional Competition, and has been NCS qualifier two years in a row. Dakshin has also been part of the top 10 of his class in junior and sophomore year, receiving the Harold and Connie Mahoney Award. and hoping to receive it again this year. Outside of academics and… the classroom, and before dislocating his elbow, Doc should have enjoyed indoor rock climbing and spikeball with his friends. He also collects vinyls, loving

019the analog and warm sounds of record, taking time to go to the local shop here in Petaluma, or some garage sales on the outskirts, discovering new artists. Currently, he is amassing a mini collection, including the likes of Pink Floyd, King Crimson, and Shet Baker. With all this in mind, Doctrine hopes to spend the next 4 years at one of the UCs, most preferably UCLA or UCSD. Studying either computer or cognitive science. His interest in these fields stems from the fascination between where human cognition and computers intersect, and what that means for the future of innovation. Whether it's… whether it be machine learning or AI. He looks forward to contributing to campus life and to possibly reach out and… Sorry. And research with the best mindset he brings to PHS. Awesome, congrats! Congratulations, Doxton! Can your…

020is your family here? We can acknowledge them. Please stand. Uh, nicely done. Okay. Carpe diem! Luke's actually not here, but I'll read about him real quick, because he's a cool kid. Alright. And we want to hear about him. Absolutely. Alright, Carpetium High School is proud to present Luke Smiley as our October Student of the Month. Luke is an 11th grader who joined us at the beginning of the 25th. 26th school year, where he has demonstrated. himself to be an exemplary student, consistently attending school and earning A's in all of his classes, while also being co-enrolled. In Advanced Placement Studio Art drawing at Petaluma High School. Luke previously attended Valley Vista Elementary, Live Oak Middle School, and Puddlemore High School. His teachers unanimously selected Luke for this award. And shared that he is a talented, persistent,

021respectful, and creative. He has had a positive impact on our school climate and culture, has been a great role model for other students. He consistently demonstrates strong skills in mathematics and produces fine works of art. Including redoing my schedule poster in my room. Uh, outside of school, Luke enjoys drawing, hiking, and working at the Phoenix. After high school, Luke isn't interested in welding as a possible career. Congratulations, Luke. Thank you. And now… We have a mountain. All right. So, Snow Mountain High School. is proud to present Jaslyn Alberpadilla as our October Student of the Month. Jocelyn is an 11th grader who joined us in the spring of the 24-25 school year. Um, and she's really come into her own this year, and has excelled the first grading period, earning straight A's. She previously attended Miwok

022Elementary, Kenilworth Junior High School, and Casa Grande. Uh, she's shown really impressive growth this year, most notably around accountability and personal responsibility. Uh, she shows great initiative with regards to work completion, has been great at self-advocating, communicating with teachers. all qualities that are necessary for both school and life. Uh, after it. Outside of school, Jaslyn enjoys painting, drawing, gardening, baking, and cooking. And after high school, Jaslyn is interested in studying marine biology or environmental studies. Congratulations, Jaslyn. Congratulations! Congratulations, Jaslyn! Is your family here? Can we, uh, can you stand, please? Thank you all! That was so wonderful. Okay, so, um… Yeah, I think we're gonna take, like, a 5-minute break, but we'd like all the students of the month to come up here to take a picture. And, uh, with us. But we also mainly

023want you, and um… and then we'll reconvene at… 6.30, okay? Thank you. Are we all ready? We're grateful that Larry. We are reconvening at… 631? Uh, so going on with the agenda, we have comments from the public on non-agendized items. We do have a speaker. Um, and I will read our, um… Our board, uh, comment card, or, sorry, our public comment… Policy. Uh, under government Section 54954.3A. Members of the public have the right to address the governing board on any items of interest, providing it relates to the subject matter jurisdiction. of the school district. While government code allows speakers to criticize the district's policies, procedures, programs, services, and or employees. The district does have a policy, BP1312.1. Specific to complaints against employees. Should comments from the public pertain to a certain district employee the board

024requests. that the complaint first be submitted in writing to the employee's immediate supervisor for investigation. If the comment is about something that is not on the agenda, it will be heard only during the public comment on non-agendized items, period, which is now. Uh, once that part of the meeting is over, comments will only be taken on agenda items during the discussion of those items. The board values public comments, and although we cannot take action or discuss items not on the agenda. We listen carefully and appreciate input from the public. Public comments are subject to a 3 minute per person limit, or a 20-minute limit per subject matter. Committers may not see their time to others. Okay, and we have Markita Lee. And it's, uh, insurance requirements for adult drivers. So you want all… these are

025all… each one of these? Alright, so the timer starts. Hello, I'm Marquita Lee. Most of you know me. Um, I'm a parent of three lovely ladies over at Grant, one in 5th grade. and twins in second grade. Um, I've passed out some papers to you. I apologize for the red, my toner is leaking still. I haven't figured out how or why. Um, but I'm here to talk about insurance twice today, this is the first time. So, um, on… when was it? On September 10th, we received an email from our lovely school district saying that the transportation, um, requirements were being updated. So, one of the things I geek out on is insurance and risk management. And math, of course. So, one of the changes that had a pretty big impact is the increase in medical

026payments. So, although going from $5,000 to $10,000 doesn't seem like a lot. Nowadays, with medical costs, it's actually not a coverage that a lot of insurance companies actually offer. So, um, our insurance company for our family is American Family Connect Property. And casualty Insurance Company, which is provided through Costco. So, I actually called them, and they said, we do not offer $10,000. So, um, one of the things that people think, like, hey. medical payments, raise it up, it works if you're not at fault, or if you are at fault. It's a great coverage. It does speed up your reimbursement if you do have medical costs. The problem, though, is that a lot of insurance companies don't offer it. And I can't call and say, hey, can I have it for a field trip for one

027day? They don't offer it. So I think it's something you all might want to consider, is that a lot of parents. aren't going to increase, because they just can't. Um, and then also, I gave you a handout, so it's for two rounds. But if you look at the top, that's our requirement sheet, or PCS's requirement. Um, for drivers. So, you'll notice. that there's actually a few things that we can update that'll make it even more in PCS's favor. So, one thing we want is we should want the underinsured, uninsured motorists. to match the BI limits. So let's say we can't raise to $10,000 for medical payment. In the event there is a hidden loss, like, there's a hit-and-run, essentially. The uninsured motorists will kick in. So that's where our focus should be. Let's make sure

028that parents have high limits for their uninsured motorists. and not focus on the medical payments, because it's so tiny at the end of the day. It's not going to really help when there is. Like, a really expensive medical situation, so… Just wanted to bring that to you all's attention, that this is an area where parents aren't going to do it because they can't. And also, I would update the forms so that you actually say explicitly. The uninsured should match the bodily injury limits. I think that was… 39 seconds, Daniels. Um, I think that's it. So yeah, thank you. Thank you. The other papers are for when I talk the second time, so please keep them. Oh, okay. Thank you. Okay, I see no one else. who would, uh, to speak, so we will go on

029with the agenda. Uh, I need a motion to approve… adopt and approve the agenda. I move to adopt and approve the agenda. Second. All those in favor? Aye. Any opposed? The agenda is adopted. Um, okay, and now we have activities from… I'm gonna start with school board members. And then anybody that wants to talk about anything you went to? Um, and then we will do our student board members, who was, as usual, are really busy. Uh, so we went to the Climate Roundtable. for Cool Petaluma, the Fandango Fundraiser for Friends of the Petaluma River. Um, and the anti-racism leadership workshop and the LCAP Budget Advisory Meeting. I just want to say that the. Um, Friends at the River. fundraiser was really wonderful, and they had, um, the students from. Phil Takata's, um, marine science class.

030And there were 4 of them there, and they spoke to this big crowd. They were wonderful, they were quite inspiring. And they had done a field trip. in kayaks, um, on the Petaluma River that was led by the Friends of the River. And, um, they were, you know, just like… most of them had never been in a kayak, much less. on the Petaluma River. And so it was really wonderful, and I thought that. Phil did a fabulous job. It was quite eloquent about the impact. of these types of trips. Um, for these students just to connect them to… Yeah, it's just really a wonderful thing. So that was wonderful to hear. Um, okay, and then going on, um… the Petaluma… Kenilworth Junior High basketball game. The Black Student Union at PHS. TK Classroom Volunteering, McKinley

031Crossing Guard, and the School-Based Behavioral Health Interest Group meeting. on multi-payer fee schedule. The mouth broke. Okay. Um, then the PHS Homecoming Parade. Very fun. And the anti-racism training, and LCAP. And, uh, Budget Advisory Committee. And then, Caitlin, you went to the Mentor Me recruitment event, was it… pretty… it was mostly very happy mentors, not a lot… there were some people that were interested in being mentors, but we still need to recruit 60 new mentors, so if you're not already a mentor with MentorMe. We have a waitlist of, I think, 100 kids, and they've recruited 40. new mentors, so, um, it's really fun. I've had… two mentees, um, and you can do… whatever you all want to just spend an hour a week together, um, Eric and I usually go on walks, this time we

032went and got ice cream. you're not an academic mentor, it's really just spending some time with a… kid who needs an adult role model that isn't a family member or a teacher, um, just. another adult that cares about them. And what… is it a… is it an… 2 hours a week. Now it's 1 hour a week. It's 1 hour. One hour a week for… hopefully for at least 2 years. I don't know anyone that's quit after 2 years. Most of us stay until… high school graduation, and then still go to their choir concerts 5 years later at the JC. you can do it for more than one hour a week, yes? Oh, yeah, as much time as you and… especially if it's a high schooler, um, as much time as they can schedule, like, my

033old mentee, Sarah, I would take her. on, like, a tour, a walking tour of UC Berkeley to, like, see what a college campus looks like, or… go to the city for a day, just depending on. your student, what they like to do, and what their guardian is comfortable with. Um, yeah. Thanks. Thank you. Uh, okay, so now we have our student board members, and I'm going to give this to Jessica to read, because. He wrote it out so beautifully. Thank you, yeah, Casa Grande has been very busy lately, and it's been making me very happy, so… Casa Grande Varsity Volleyball has been doing so well this season, and for the first time in 5 years, they took a set from American Canyon, making all the Gouchers very proud, so… Shout out to Emma Weinzinger and

034Addison Lenz, our varsity team captains, for leading the team. Casa Grande, um, also has been, um, having the student sections be really eventful. I just was at the Petaluma game for the volleyball, and it has been very lively, as well as our homecoming game. Um, the Spirit Squad is doing an amazing job. I'm making everyone who's attending hyped and just excited about our school. Homecoming week was from September 29th to October 4th. And we had Amazing Spirit Days, and everyone went all out, especially for the Friday Spirit Day, which is pink out for breast cancer awareness. The homecoming parade was full of creative clubs that really went all out, making Costa Grande proud of their innovative students. The Friday double rally schedule change was well received by students overall, and they were very excited about

035the new games we introduced. Such as amazing performances from dance, cheer, and the volleyball team. And we introduce games like, um, when you get the blow-up bubble around you and you bump into someone else, that was… Or when you're, like, um… yeah, yeah, and then… or when you're, um, surf across the table and people are rolling under you. Definitely got people very excited. So that was really good. And then, this Saturday was our football team brought excitement because they faced up against Redwood High and won 31-28. And Ronan Curley is a part of that team, so good job to him. And then on Saturday night, we had 821 tickets sold for homecoming. And the dance was filled with spirit for, um, concert themed. It had glow sticks and light-up sunglasses. And we also got Fruta

036to give us really good ice cream, so everyone was very excited about that. So yeah, thank you. Um, I can talk about mine. Um, I didn't write anything about Homecoming, but we had a fun homecoming. She came to our homecomings, too, so that was fun. And I did see you at the homecoming parade with the, um, guests on iScience. I was like, yes! Um, speaking of yes on I, that's kind of what my focus has been the last week or so. On Wednesday, we met with Mr. Harris and. Mr. Aftab, we want to raise, and we got ice cream after, it was very fun. Um, with a bunch of students from… I kind of, like, made a committee of kids that I knew from. My ASB class, leadership class, and then just kids that I

037thought would, like, represent the school well. Um… And we all met at Riz, everyone had great ideas, um, we made an Instagram for trying to pass Yes on I. We made… we've posted on it, um, I've gone and talked in… I've gone into classes and talked about it, um. I got, like, I talked to my French class about it, and then the best part is that I talked to my ASB class about it, everyone's, like, super on board, very interested, and. We're holding kind of, like, a rally tomorrow morning before school, um, of all the students, and we made a bunch of… Yes and I posters, um, we're getting Yes and I yard signs, and, um. Um, obviously it's volunteer-only, we can't, like, give ASB credit for doing this, because it's, like, political, but… A

038lot of kids were super interested in it, and, um, they're bringing their friends and stuff, so… Um, I'm gonna bring a speaker, it's gonna be Liz, so… Um, yeah, come in… Um, and because, like, I turned 18 yesterday, two days ago. And so, now… now I can vote, too, for it, but, like, there's, like, two other 18-year-olds that I know that can actually vote, so we need all the parents driving by to be… voting, so yeah. Anyway, that went well, and it's going good, and people are excited, so yeah. Thank you. That is wonderful. Oh, I'm so excited. You gave me chills, you guys! That is… There's hope. Um… And then Ruby wasn't able to come, um, because she's, um… for, you know, she's getting ready for the Hispanic Heritage Day tomorrow at San Antonio

039High School, and so it's… Very exciting, and she's… really putting all this stuff together. And so, um, her mom was sick last week, so she. got behind a little bit, but she regrets not being able to come, so I'm gonna read her. report. She's been, uh, she's got students together to work on pinatas in art for the… for the heritage event. Stevie's Cafe had a, uh, offering with a Hispanic twist. Um, there are shadow boxes and vision boards that they're finishing up, and the cooking club. was making salsa. So, um… That's… oh, it's tomorrow morning. Around 11 o'clock. At 10.50 to 11.50. Yes. Yes, yes, yes. That must be a class period, Amy? Yeah. And so, and it's at SanAntonio High School on Vallejo Street, and um… It's going to be very, very cool. I'm

040really excited. All right, I think anybody else? Okay, moving on, we have comments from the public on consent items. Okay, we have… when? And that's… well, this one, right? So we have Marquita Lee. for the insurance waiver for contractors… I don't think that's on consent. It's not unconsent, it's on the, uh, it's on the… Oh, it's an action. It's an action. I'll keep it. No, you're good. No, you're good. You're good. They keep me on track here. I move to approve the consent agenda. I second. All right, um, any… Questions or comments? I do. Okay, um, under ratification of contracts, um, I had a question about… Because there's… it's… so he's listed what fund it's being charged to. And it says Facilities, and I was confused about if it's Facilities or bond. And also is

041facilities are restricted. Um, fund. That is a great question that often comes up. Um, I think a lot of times bond and facilities are used interchangeably. Um, the way we use them here is when we talk about the facilities department, that is our capital facilities, our construction department. We also have a maintenance and operations department, is how we break out the distinction between departments. When we're talking about funding, um, when there is bond funds listed on the agenda, it means that the item is being paid for specifically with bond funds. which are legally restricted to the projects outlined in the voter-approved bond measure. When we use the term facilities funding, it refers to a broader category that can include multiple restricted funding sources. Such as developer fees, deferred maintenance, or routine restricted. maintenance. So there's

042several things rolled into the facilities piece. Yes. Thank you. I have a question, but it's not on contract, so I think if you have… contract questions, we should stay on, yeah, stay on that. Okay, so my question is about the same contract. And I just was interested, um. about, um, the. cost of it, um… per year, because it was kind of embedded, so I think I'd like to know that. Um, how long the contract is for. Um, and then, really, most importantly, how does it complement and coordinate with Van Pelt, which is… The, uh, construction management firm. And that it's being paid for by the… 2024 bond, right? Yes, okay. Had to think about that when we talk about the… 2014 bond all the time, so yes, um, I think you were referring to the

043key analytics contract? Yep. Sorry, nope, that's okay. So, that con… that contract will provide. For financial management and reporting. that integrates with our current accounting system. So what we are not able to do with our financial system. is run specific reports around, um, we have. now we have 4 bonds in our system. We still have. Our two 2014 bonds, and now we have our 2024 bonds. Our system doesn't really distinguish total project costs, so what this. platform does. It allows for things like our bond oversight committee annual reporting. It will break everything up. by project from historical. Our financial system only looks at a year at a time. So we could go back, if a project took 7 years to complete, we… it will tell us how much was spent in each year, um, what

044specifically for, so that's one of the things that. this system does that are… we don't have anything like that. Um, historically, we've used Google Sheets, and a whole lot of staff time to try to manually. track and everything doesn't always add up when we are looking at our annual bond audit. Um, this… the $76,000 annual cost reflects, um. a monthly data upload, so they will take. directly from our financial system, reconcile it. Um, it also does budget management and cash flow, which. in the state of the… our current economy is going to become even more important. that we make sure that our bond fund is self-sustaining with cash. Which, it will be for a few years since we sold the first series. Um, there is a one-time setup fee. And then, um, this is a

0455-year contract, but it will need to come back to the board each year. to allow for what the annual services would be, so we're starting with year one. Um, Van Pelt is our construction management firm. And they oversee the program management on the construction side. Key analytics complements that work by providing financial tracking and reporting tools. Both PCS and Van Pelt staff will use the Keystone platform daily to manage budgets, monitor expenditures, and track funding sources. Because our district's accounting software operates on a fiscal year cycle, this is what enables us to look at a project completion. Um, we are using the new, um, 2014… 2024? bond funds to pay for this, and one of the main reasons why we would like to move forward. is given the size and the complexity of having, um,

046more than one district and more than one bond. It will help us maintain accurate financial tracking. And this system will minimize the risk of human error and ensure that all expenditures are appropriately accounted for. And in a reportable form. That is easy for the con… our taxpayers and our staff and families to. read. Great. Thank you very much. It's very complicated, and expensive. Um, so then… Is there… so then this is specific to bonds. I didn't ask you this, I'm sorry, ahead of time, but just off the top of my head. Um. So, specific to bonds, would we have something similar, or could they do something similar with our parcel tax monies, or is that because it's local measure… They wouldn't have that kind of, um, platform. Does that make sense? Yeah, that's a great

047question. This, what we're doing here is. It is… this contract is for the bonds, but they also, as part of. what they do, they will also work with our developer fees, so our facilities funding. Um, as for the parcel tax, I'm sure that they, um. are willing… they were… they may only work with facilities, I'm not sure. The difference between the parcel tax and a lot of our bond is. Our parcel tax is an annual set amount that we spend annually, so it's easier for us to track internally. what's being charged there, um, and if… We do not have currently any carryover in any of our bond… parcel taxes, I'm sorry. But if we did, you know, that we're able to track internally, but we could look at them to see if they had any

048options. And ask them. Thank you. Okay, any other questions? I had a question about the… policy and reg about absences and excuses. I thought we had talked about it including, like, tour excused absences for tours of universities and colleges. And I didn't see that anywhere in there, so I wasn't sure. Um, if that was something else, and I'm just confusing two things, or… Okay. I didn't see it in the ones that were uploaded, but… That doesn't mean… I only… sorry, yeah, I only noticed it today, because I wanted to see how far down they had put it, because it does… it does have the entertainment thing that we were kind of… making light of, because that's insane. Um, but… I didn't see, like, college or university… that in the original one. Yeah, so maybe it's

049just the wrong one uploaded? I'm not sure. Good catch, Caitlin. Yeah. Wow. That was in there. That was just one of the only changes I remembered sticking out, so… yeah. looked at it and not yet. Um, let me, um… Would that have been in the AR or the policy? It would have been in the AR. Yeah, I didn't see it in either, I just did CTRL-F for TOR, or College, or university. Let me see what the discrepancy was there, of what I brought to you that had that. being X'd out. Let me show you the comparison. It was in that document, um… and then what was uploaded, um, so let me… I'm gonna… So if somebody wants to make a motion to… Yeah, I'll move to amend the consent agenda to table, um, the regulation.

050and BP5113 to the next meeting. Do I have a second? Okay? Any discussion? I move to approve the consent agenda as amended. I second. All those in favor? Aye. Any objection? No? Okay, so we will, um… the consent agenda. is passed. Okay, now we have… Comments from the public on action items. And now we have Markita for the insurance waiver for contractors. Alright, I'm back. This time I'll take a breath. The 3 minutes, man, it's rough. I could talk forever, but 3 minutes? Um, so yeah, so in front of you, if you don't mind pulling it up, so… behind the driver requirements, so… Something I brought up last school year was about the Santa Rosa City Schools long form. So, I think this was done, and thank you. Uh, in particular for Grant, because we

051want to bring, um, a certain independent contractor to our school. And he doesn't have the sexual molestation liability insurance. Um, we're finding, and our vendors are finding, it's hard to buy that insurance as an individual, essentially, but it is important, like, we value it. I love insurance, I geek out on it. So, I did want to propose, again, to you all that maybe transitioning to a long form for independent contractors. What's nice about the Santa Rosa form, which is public, this was on their board site. is that it does say it's only required when you're directly supervising children. So, for instance, Dave Nettle, he's in the classroom with a teacher and the principal. He is not directly supervising students. So I think we might need to… I would recommend pivoting to having a long form

052so that you could have. Um, that language that Santa Rosa uses. as well as lowering the limits. So, for instance, like, after-school play programs or enrichment. they probably should still have it, but a million dollars is a pretty high limit as an individual. So, one consideration is… one is… Doing a long form, because it could be specific like that, versus the current short form on the Petaluma website. Secondly, lowering the limit, so if you're an independent contractor, one person. then you really probably don't need a million… it's hard to get a million dollars. But it probably is easier to get maybe, you know, 100,000. Um, I hate to say to 25,000, we know we've gotten quotes for that, or our independent contractors have. But I think a million is kind of a high limit to

053ask for an independent contractor at this time, just given the market. Um, and then the last suggestion is, I don't know if you all have partnered with RESIG, if they have any ideas or suggestions in terms of their broker, and if they can help, you know, us as PTAs and other entities kind of get this insurance. Um, again, I love insurance, I value it, so I appreciate the waiver. I do think I did want to express a concern of. The reason you have people buy this insurance is that it's a financial backstop. So, I like to think of, like, a cupcake, right? Like, your cupcake, the base part is your actual cake. And that's your indonification, right? So, a big company like Google, a Meta, they'll indemnify… like, you want them to indemnify you because

054they have… they have the financials, right? They got the zeros. So, to tell a contractor, hey, you don't have to carry insurance. just indemnify us, they don't have assets. So you're kind of, like, you're waving. Something you would never get anyways. So at least if you require a $25,000 limit, or $50,000 SAM limit, you get something as a district. But if by doing the waiver, you're just paying out of your pocket directly. So, I just wanted to bring that to your attention. Thank you. I appreciate the effort, because I know this is in particular for grants. Um, but I think saying, hey, for this independent contractor, he doesn't actually need it because he's being supervised. by the principal and the teacher. So, I know it's hard to put new forms into place, but again, I

055think the Santa Rosa's figured it out. Um, so that's one example. I'm sure there are other others out there, but they also have lots of other good details I would take from, too, so… All right, thank you. Well, look at that, perfect. Okay. Thank you. Oh, I have an insurance broker here, really. It's awesome! It's like, it's always just a… muddled to me. Okay, uh, moving on, our first action item is, um, approval of Resolution 2526. 09, declaring November as Native American History Month. I move to approve. Heritage Month. Excuse me. Still move to approve. I'll second. And I will read it. And I just, before, before Maddie, before you read it, I just want to note that I want to, um. appreciate Michael Morey, principal at Pengrove, who spent a lot of time. editing

056this, and um… I think he did a really great… I think he did a really great job of editing this and making it, um… And even, even stronger resolution than previous years. And it's wonderful. Okay. Uh, this is a resolution of the Board of Education of Petaluma City Elementary and Petaluma Joint Union High School Districts, declaring November. As Native American Heritage Month. Whereas Native American peoples, histories, and cultures are core. to the story of the United States as the first peoples to live on and steward this land. And they continue to shape our country's character and… cultural heritage today. And whereas Native Americans have made distinct. An important contributions to the United States and the rest of the world in many fields. Including the fields of agriculture, medicine, music, language, and art. Which continue to

057thrive in Native communities across our nation today. Including through cultural revitalization, resource protection. And the exercise of inherent sovereignty. and self-determination. And whereas tribal nations contributed to this great country's certain values and ideas. that have become ingrained in the American spirit. the knowledge that humans can thrive and prosper without destroying the natural environment. The understanding that people from different backgrounds, cultures, religions, and traditions. can come together to build a great country. And the awareness that diversity can be a source of strength rather than division. And whereas the state of California is home to nearly 200 Native American tribes. While Sonoma County has 5 federally recognized tribes within its boundaries. The Cloverdale Ratcheria Pomo Indians, a dry creek rancheria Band of Pomo Indians. The Federated Indians of the Grayton Rancheria. The Kasha? Cassia. Kashia Bound of

058Pomo Indians of the Stuart's Point Reservation. And a Linton Rancheria band of Pomo Indians. And whereas Petaluma City Schools is located on the ancestral lands of the Coast Miwok people. Within the traditional homeland of the Federation… Federated Indians of… Grayton Rancheria, and whereas Petaluma City Schools recognizes. that colonial structures of oppression. resulted in the death of millions of Native Americans. Land dispossession. language and culture loss, diminished Native American knowledge and cultural authority. Which left a legacy of tragedy and trauma. the Native people still grapple with today. Whereas our tribal communities continue to confront disparities. Including higher rates of poverty. Unemployment and health challenges. While working with strength and determination. To overcome these barriers. And whereas Native peoples continued to demonstrate resilience, leadership, and cultural revitalization. Through language restoration, land stewardship. education and community wellness efforts.

059Whereas the Petaluma City Schools Board of Education recognizes that each student needs an opportunity. To understand the common humanity underlying all people. to develop pride in their own identity and heritage. And to understand respect. and accept the identity and heritage of others. And whereas the Petaluma City Schools Board of Education. is committed to enhancing equity, inclusion, diversity, and partnership. It remains dedicated to providing schools and districts with resources and supports. to implement the history social science standards and civic engagement. And promote understanding of economics. geography, world, and U.S. History, and government in schools. Now, therefore, be it resolved that the Petaluma City Schools Board of Education. Proclaims the month of November as Native American Heritage Month. Be it further resolved that the Petaluma City Schools commits to working in partnership with local tribes. and Native

060communities to honor and uplift Native voices. histories, and contributions year-round. Excellent. Okay. And we voted on it. We didn't vote yet. We didn't vote yet. All right. Do I have… we have a motion? Uh, we, we, we… call the vote. All those in favor? Aye. Any opposed? Okay. passes unanimously. Yay! That was really good. Okay. Approval of professional services agreements with King Consulting. I move to approve. Second. 17 items coming up. All right, the contract for, um, King Consulting Agreement, Petaluma City Schools, continues to pursue. State funding to support modernization, new construction, and charter school facility products. projects. To assist these efforts, the district requires specialized support to complete the eligibility. calculations, documentation, and applications needed for the state allocation Board. the Office of Public School Construction and CDE approvals. Proposition 2 provides $600 million

061statewide for the charter school facility program funding. New construction and rehabilitation for eligible charter schools. With the first application round closing on October 30th, 2025. These services will help ensure that Petaluma City Schools remains. Fully eligible for available state and charter facility funding. Maximizing opportunities for reimbursement, and cost recovery on current and future facilities projects. If approved, King Consulting will assist the district in preparing these applications. and updating eligibility for the state school facilities program. Successful applicants are expected to be notified between. February and March of 2026, receiving an advance for design and planning. With remaining funds released after state approvals. Districts will have up to 4 years plus a 1-year extension if needed to obtain. DSA and CDE approvals before converting to full funding. So what we have found out, um, over the last

062month is that our. traditional schools. We have. $40 million of eligible for state match, um. That $40 million does not exist right now for traditional schools. But, um, we know for sure that we will qualify for 50% match-up construction costs for. the Pengrove project that was, um, completed a year and a half ago. And our current Mary Collins, um. project if, um, and the great thing is now is, um, if we get… meet the deadline by October 30th, um. There… we will be in line for the $600 million of funding on the charter level. So, the two contracts are to help us with. the traditional facilities, um, funding, we need to get in line for when the state sells, um, on Proposition 2. When they sell the next bond for that, for our traditional programs,

063and then for the charter applications can be filled out now. Okay. I didn't realize that Prop 2 money could be used for projects that were happening before Prop 2, that's awesome. Yes, there is a… a whole… that's… That's why there are no current funds for the traditional school programs, because it was, um, it's a… what's the term that the state board. all of the applications that were already in. This is Meredith Johnson, who is… Yeah, I thought that was Meredith! I'm still here for something else, but she knows all things. All things bond. Bond and facilities? for Proposition 2 to get in line for the funding. I can't think of the term. Like, retroactive, or what? Yes. Okay, I don't know. No. It's like… It'll come to me at 2 o'clock in the morning. And

064I will email everyone. Wow, that's… that's great. I mean, we were really… We needed Prop 2 to pass, it passed, and if this is what helps us get the money, I think it's worth it. I like that there are limits. Um, because, I mean, that seems… like, a reasonable rate and a reasonable number of hours to get it done, to me. And is that funded out of facilities? So yes, this will use bond funds. Bond funds. Any other questions? You guys have anything? Okay. Uh, all those in favor? Aye. Any opposed? The motion passes. Okay, approval of resolutions 2526-10. 11 and 12, authorizing, um. Filing of applications for state allocation. board-administered programs. for the Petaluma City School District. Great. Um, I'm going to speak to items 2 and 3 at the same time. One is

065for the elementary district. And one is for the secondary district. Um, though we were able to combine these items. When we make a motion for approval, if it goes forward, um, each. resolution needs to be… done separately. Okay. All right, these items relate to the State Allocation Board programs that provide funding for school construction, modernization, and facility improvements. through the Office of Public School Construction. These include the school facility program, the Facility Hardship Program. And the charter school facility program. Approval of these resolutions authorizes both districts to file applications for eligibility. funding and certification under these state programs, and confirms our commitment to maintaining the required 5-year master plan for the districts. For the school facility program, Resolution 2526-10. authorizes participation for the elementary district. And Resolution 2526-13 authorizes participation for the secondary district. For

066the Facility Hardship and Seismic Mitigation programs. Resolution 2526-11 applies to the elementary district. Resolution 2526-14 applies to the secondary district. Finally, for the charter school facility program. Resolution 2526-12. authorizes participation for the elementary district. And Resolution 2526-15 authorizes participation for the secondary district. By approving these resolutions tonight, the Board ensures that both districts remain eligible. to pursue state facility funding. potentially up to 15% reimbursement for qualifying new construction. Modernization or hardship projects. and positions Petaluma City Schools to maximize available state funding opportunities. While reducing the local share of future facilities projects. Oh, and there, I did receive a question on, is there a cost for these resolutions? The Office of Public School Construction does not charge any fees for processing or submitting funding applications. The California Department of Education charges a plan review fee equal

067to. 0007%. of the total construction costs for each project. For example, on a $10 million project, the CDE fee. would be approximately $7,000. And those are the only costs associated with the… 6 resolutions. Any questions? I just had… I, um, I think I'm still on the resolution. Um, I was wonder… so, this isn't… This isn't concerning Proposition 2. the applications. It's… To maximize Proposition 2 funding. Okay, so it is connected. Okay, so this is… Perfect, thank you. This is giving us permission to apply for the thing that we just got the contract. Yeah, so the contract came before… yes, because if you guys said no to that, we didn't need any of these resolutions. But you did say that we are eligible. that you found out that we were eligible for, um… Um, for the

068funding matching. Yes, we are. For all of us. And now we just have to apply for them. Yes. Okay. All right, thank you. All right, I need a… oh, any other questions? Yeah. No, I was just gonna get into… okay. I move to approve… Resolutions 25-2… It's gotta be one at a time. No, this is all in the same one, dash 10, 11, and 12. For the elementary school district. Amanda was saying at the beginning that we have to do each resolution separately. I thought it was just the two… is it… each resolution, or is it… So we need all six. A total for this, we'll do item… this is item 2, so we'll do the first three, and then we'll move on to action items, so one at a time. So… so… but we…

069We, uh… vote on the whole thing at once. No, no, we have to do the unresolution separately. Unfortunately for this one, we do. I move to approve Resolution 2526-10. Second. All those in favor? Aye. I move to approve Resolution 2526-11. Second. All those in favor? Aye. Keep going. I move to approve Resolution 2526-12. Second. All those in favor? Aye. I move. Go for it. I move to approve Resolution 2526-13. I second. All those in favor? Aye. I move to approve Resolution 2526-14. I second. All those in favor? Aye. And I move to improve. Approve Resolution 2526-15. Second. All those in favor? Aye. Wonderful. There we go. Moving on. To approval of resolution number 2525. It's too many. Dash 60. what does it say on the actual, um… filing of application for naming district representatives? The

070item is correct, so just the title is. Wrong. It's 25-206 dash. Okay, so the item is correct. Do we need to correct that in order to pass it? Because it says 2525-16, let's just say 25. It should be 2526. I'll just rename it. when you make the motion, renick, give it a new name. Give it the name you want to give it. Right, okay. when I can… yeah, when I approve the resolution, I'll just use the right name, it's fine. When we move. Maybe we have to change it? Oh, okay. No, no. All right, so when you move it, okay. Perfect. Okay. Oh, it's 25. Is there an explanation for this one, then? There is. I have a lot of notes tonight, so… Oh, yeah. This resolution authorizes Superintendent Matthew Harris and myself as Chief.

071business official to act as the district's representatives. For the State Allocation Board and the Office of Public School Construction Programs. This ensures we can efficiently sign and submit all required documents and maintain eligibility. for state facility funding opportunities. Wonderful. Makes sense to me, as long as you all want to do it, or want to enough. Um, I move to approve Resolution 2526-16. Second. All those in favor? Aye. Any opposed? Okay, motion passes. the next resolution is 2526. Dash 19… 17. 17? Yeah. Uh, for the elementary in Petaluma Joint School… high school. districts beyond bond authority. My goodness sakes. Okay, this is the… Last resolution for this group of funding. Um, so… This resolution ensures Petaluma City Schools remains eligible for future state facility funding. Once current bond authority is exhausted. The Office of Public School

072Construction now requires districts to adopt a resolution acknowledging that any new construction or modernization. Applications submitted after February 18th, 2025. will be placed on the Beyond Bond Bond Authority list. Until additional state bond funds become available. This. Apparently, I just needed to go to two items down to tell you what I was trying to say earlier. This is for the notch charter schools. Um, there are currently no… state bond funds, but once. they become available. We are… this resolution will allow us to go onto the list of. no funds available. So, um, this approval of this resolution keeps the district in compliance with state requirements and allows. us to continue submitting eligible projects so they're ready for funding. As soon as new bond authority is approved. I move to approve Resolution 2526-17. I'll second. All

073those in favor? Aye. That's 19. the Petaluma City Elementary School authorizing the issuance and sale of one or more. 2026 general obligations. forward delivery, and the aggregate. the full amount of not to exceed. 800,000. And authorizing the execution of necessary documents. I don't have my microphone on. Um, and related actions. Yes, so, um, this evening we have Meredith Johnson from DWK with us, who will do a much better job explaining the. Next to resolutions than I ever could. But she'll come up. The great news is, is that we are in a position that we think we can save the taxpayers of Petaluma. $1 million by refunding our… both of our 2014 bonds. Good evening. So this may look a little familiar, and you may remember back in April. You adopted two resolutions that look very

074similar to this resolution. Well, the bad news is that back in April, interest rates were such that there was a refinancing opportunity, but shortly thereafter. With the fluctuations in, um, the financial. climate, those opportunities went away. However, they have come back, and now there are actually additional opportunities. So, um, the resolutions you're approving are actually different than the ones you approved in April, because they offer. the opportunity to refinance more bonds. different bonds than were approved back in April. Um, this resolution also increases the amount of bonds refunded. Under the April resolution, um, and I can tell you specifically, back in April. the elementary district was. looking at refinancing about $4.8 million in outstanding bonds. Currently, that amount has gone up to $5.6 million. Um, so in addition to… As Amanda mentioned, authorizing the refunding

075of those bonds that were… that we discussed in April. We're increasing that amount of those bonds in April, and now we're adding. Which were not in, um, as we say, we call it in the money, meaning they were not. Um, interest rates were not such that if you repay… if you refinance them, you'd get a better deal. The 2014 Series B bonds. Those were not even up for discussion back in April. Now they are currently. available for refinancing. So the resolutions that you have. both increase the principal amount from April. and then add the 2014 Series B bond. you might notice there's some funny words in this new resolution. It says in parentheses, forward delivery. That's because, and I don't want to get too technical here, but there are rules, unlike… we kind of analogize

076it to a mortgage, when you refinance a mortgage. Um, the one major difference that I'll point out that you should know is that when you refinance a mortgage, you take a new mortgage out for an additional 30 years. There's a rule in school bonds that when you refinance a series of bonds, you're not allowed to extend the maturity. So you don't increase the time of repayment for your taxpayers. You keep the repayment period the same, you simply lower the payments that they'll be making. Um, so the forward delivery, in addition, there is a rule when you issue a series of bonds. You tell the investors who buy the bonds. that you… you're not permitted to refinance them for a certain period of time. Typically, it's 10 years. So, these 2014 series B-Bonds, that opportunity to

077refinance doesn't start. Until August 1st, 2026. So, there's another rule that says that when you issue refunding bonds, you have to issue them within 90 days. of your repayment rate… date. In other words, within 90 days of August 1st, 2026. So, we're gonna go out to investors, and we're going to tell them about this opportunity, and they're going to agree to. buy these refunding bonds, just the ones that are going to refund the 2014 Series B. in May, so that we're within the 90-day timeframe. But we're gonna lock in that interest rate in the next… 6 to 8 weeks, I believe it's even shorter than that, I think the next month or so. Um, because interest rates are so good right now, that you'll have the opportunity to lock in those interest rates today, but

078then not sell, actually, to investors until May. So that's what forward delivery means. So… so by passing these, we've locked in whatever the interest rate is. As of right now. Actually, it's, um, it's not today. We need your permission to move forward with these transactions. And you're going to authorize Amanda and Matthew to work with your financial consultants. Um, to pick the very best day in the market, to go out to investors, and to set those interest rates. And if interest rates get suddenly worse in the next. it doesn't mandate us to do it. We would not move forward, that is correct. Right? That sounds like a good… A lot of good things, yeah. Kind of like last April, we did not move forward because interest rates changed. Right. That's wonderful. It really is good

079news. I was wondering, that's… I… see if this is… part of that August date. Um, in 2026, so we just got our property tax, um. And, um, bad timing, but, um… So, that said, right, I mean, it just explains where all the… our property taxes are, um, going. So, for 25, 26. Interesting. Property tax rates are set for 26-27, these refundings will be taken into account. Okay. And that's when we'll see the reduction. Excellent. Thank you so much. Great. Any other questions? So, and then the high school is the same, it's just that it's a different… Excellent, okay. Do we have a motion? I move to approve Resolution 2526-19. Second? Second. All those in favor? Aye. I move to approve Resolution 2526-20. Second. All those in favor? Aye. All right. Cool. Motion's approved. Thank you.

080Let's refinance. Okay, one more. Approval of Resolution 2526. Dash 18, finding the proposed classroom building project. At Mary Collins School at Cherry Valley exempt. Under CEQA, and adopting categorical exemption. And then number two, approving the project. Number three, authorizing filing of notice of exception. Thank you. This item requests board approval. Or… sorry, let me start over. of, uh, hmm, Resolution 2526-18 for the proposed classroom building. at Mary Collins School at Cherry Valley. The project includes removing four portable classrooms and constructing a new two-story. 8,900 square foot building with 7 classrooms, resource offices, and restrooms. Resulting in a net increase of 3 classrooms on the campus. The project qualifies for a categorical exemption under the California Environmental Quality Act. It meets the criteria for several exemption classes. Including minor additions and reconstruction on existing school grounds.

081And there are no unusual circumstances or environmental impacts identified. The approval of this resolution adopts the CEQA exemption, approves the project, and authorizes the filing of the Notice of Exemption with the County Clerk. And the Office of Planning and Research. Filing the notice of exemption begins a 35-day legal review period. During which challenges may be filed, and it ensures transparency and opportunity for public awareness of the project at Mary Collins. At Cherry Valley. Excellent. Okay. What's the benefit? for, uh, having that exemption. Um, the benefits can be… are timing, um, cost. going through a CEQA project, it could be very… time study could be time… very expensive and time-consuming. Um, and really, the exemptions exist because there are really only reasons in the state of California why you would need to. to go through the

082process, so rather… Rather than having it flip, they do it, it's easier to get an exemption, so they do it that way. And, oh, it changes the window from 180 days to 35. Can you explain what CEQA is? Thank you. Yes, um, the… it is the calif… it's… the California Environmental Quality Act that requires for buildings, um, in certain situations. If this was a brand new school doing types of environmental studies. Including, it could be traffic, it could be, um, hazardous material, it could be. flight patterns, if you were looking for something with drones. Um, so it's… it… protection's in place for building in California to make sure. that any hazardous materials or. things that can really impact a facility or an area are looked at. for Mary Collins, one of the exemptions is, is

083that we are not increasing. Um, by 7 classrooms, though it's a 7-classroom building, because we are replacing some of them. If this was a building that was over 10 classrooms, or a certain amount of square footage over the current square footage. We would then need to look at. the… the, um… things like traffic patterns and things like that. Right, because it's not gonna… increase our ability to enroll by that much that traffic is going to be. ongoing. Obviously, construction traffic will be… icky for a little while, but it's not gonna be… 200 new students. No, um, the… the class that made for this middle school. We were talking about it earlier today. I believe they are in, like, 4th or 5th grade now. that were added before. The only changes that we saw in, um,

084this year enrollment over last year, we had an addition of a half of a TK class. So they were already in a classroom. We had one and a half classes last year. Now we have two. Um, so that doesn't impact the build. needing to build. I move to approve Resolution 2526-18. A second. I have one other question. Um… So, um… if we're exempting. from CEQA. did the… and we don't have our facilities master plan yet, and I'm hoping that. the, um… that what we put in our resolution for facilities going forward. That were, um… environmental… environmentally, um, responsible. how are… how is that going to be… I mean, this wasn't… this, of course, wasn't part of the Facilities Master Plan, so I just want to make sure that the same provisions. are being… Um, served

085under this, under what the new… what the plans are for the classroom. Like, basically. what were the environmental safeguards that were put into the plan originally that we got from. the architects. Yep, that is, um, when I talk about for the CEQA specifically. I'm talking about the materials and the ground materials, so the dirt has been tested already. Like, we had to go through testing to make sure we would qualify. for these exemptions. Yeah. That's exactly what I purpose to do. Excellent, okay. Uh, so all those in favor? Aye. Any opposed? Motion passes. Okay, very good. Oh, you're off the hook now. Okay, the insurance requirements for independent contractors. Exactly. So we'll do this one together. This isn't, um… This is an interesting one, so… Um, this is for the… For independent contractors, someone like

086Dave Nettles that was brought up. Um, as well as anyone who's… who's on our campus is doing, uh, after-school. Could be during the school day, could be after school. Um, if they're an independent contractor, they're not an employee of the school district. So the school, as a school district, we already have. Sam Insurance. Sexual abuse, molestation, and just in case. someone were to file a claim against a district, we're covered. This is for, really, for the independent contractor, if. there… if there were a lawsuit or an allegation. the recommendation from Resig is that they have. this insurance. Now, what we've seen from. at least a couple of our independent contractors, is it's very challenging to get the insurance. Amanda and I talked a few hours ago. And it sounds like there are actually, what, 15?

087gone through about 15… Yeah, we have anywhere from, I'd say, 10 to 25. independent contractors a year, depending on the year. Sometimes more. Who work with students, and for the most part, and it may be because it's independent, like, a one-person thing versus a group, I don't know what the challenge is, but we've had a couple people who have said it's very challenging insurance to get. Um, and the amount that it costs us is… shouldn't be prohibited, because they should be able to just charge the district for it. Wait, can I… can I ask for clarification before you move forward? You said how many do we work with, and then… You said a couple. What was that number you said? Um, um, independent contractors that work specifically with student… we have other independent contractors. Um,

088anywhere from 15 to 25 a year. Okay, and then, Matthew, you were saying a couple of them have said… A couple of them. It's been… to, yeah, at least two that I know of, I don't know. No, it was an issue at McDowell a lot last year. Yes. And this isn't to protect the students, it's to protect the contractor. Right? If… well, kind of both. I mean, if the student… so if a… when I called our insurance… when I called Rezig, our insurance carrier, and said, what would happen if this were… like, so one of them… one of the examples is an after-school. performing arts, right? It's a little bit different than what… than the example that was given earlier. The example that was given earlier, and this is where I'm finding… I'm seeing this

089nuance just come in right now, right? If, uh, we have an independent contractor coming during the school day. who's under the supervision of the principal or a teacher in a classroom. versus someone who's working after school. Where typically, we may or may not have a teacher or a staff member there. Um, but it's all kind of… it's all kind of melded together. It is to protect the independent contractor. And, in some ways, the student, because if a student or a family, if a family alleges. hey, this person, you know, they were, um… You can imagine all sorts of scenarios. I'm not gonna get into weird stuff, but… if there's an allegation against an independent contractor. who's protect… you know, according to Resick, you know, pretty much 100% of the time, the district's also going to

090be. a party to the… to the lawsuit. Do you want to add into that? Because I think you had some other… I… I was just going to add that it really protects all of the parties. It protects the district. Because if the independent contractor does not have the insurance. the district then becomes the only. person named with insurance. It protects the, um, independent contractor. People are not… always honest. Um, so in a situation where it was deemed that the information was false, there would be no protection. from the district for the independent contractor, and then, um. if the unthinkable happens to a family and a student, it gives them more protection. Even if the district was named, it increases the amount of resources available. Um, to that family for care and needs. So, and… so

091I did go through down, like, a little bit of a rabbit hole. just to see how difficult it would be, because I know we had talked, and… like, folks were saying they were having a hard time finding insurance. I found a bunch of companies online. And so I did the whole chat, like, hey, can you quote me some prices? And it was like. $230 a year. Or about $21.08 a month. And so, if someone were to file a claim against us. like, their insurance would cover, like, the initial costs of the attorney's fees instead of our insurance having. to cover all of that, so at least, like, we wouldn't be paying. For that initial… that's just what I found online, I don't know. But there were a bunch of quotes, and I can send you

092the link. Um, of, like, reputable insurance companies. for educational consultant services. So, I mean, I don't know who they went to. That's just what I found. I don't… I just went through the process. The quote I heard was 3,800. Yeah, there was, like, there was… there were ranges. That was, like, on the low end, the higher end, I saw, like, 4,000. But if there's a range, and… because before, people were saying, like. This was an impossible insurance to get. Yeah. So, I mean, so I… I don't know. So one thing we could consider is looking at… I mean, we could look at… Santa Rosa model, and thinking about if it's during the school day and they're under the supervision of. Well, you and I haven't even talked about this, but if they were under supervision.

093maybe… or what do you… I mean… But then also this… I know it, I know what you think, I know. Right, but this… the Santa Rosa… I'm just trying to find a way. This is dated from, like. Um, two and a half years ago, and this company provides, like, an online coding camp. So it's not in person. I don't think. That's what this is, Code Rev. So I don't know if there's… yeah, so if there's… if they have another example, like an in-person. Um, long, long form? I just said, I mean, the… the… for me. I think we should be doing everything we can to protect students, families, and in our district, clearly, obviously. that my concern is the tension with… what I don't want to have happen, and this is what's happened. Now, at

094least with… at least with two people that I know, is the frustration over trying to find. this insurance, basically saying, hey, um. I'm just not going to work with your school district, because I'm working with all sorts of other districts in the area. that don't require this. Pcs is requiring this. It's… I'm spending hours just researching it, trying to find it. And so we're gonna back out and just say, I'm not gonna work for the district, and we're… and so people… But what about the companies that have been able to find insurance? Like, you were saying that. sorry, the contractors, you're saying a few of them haven't been able to get insurance? What about the ones that have been able to get insurance? Like. What are their… I would… I guess I would want to

095know, like, what are… what have they been quoted? What are they paying? Who are their policyholders? Because if those folks are able to get it. then can we then, like, set them up with… Right, can we have a short list of, like, 3 that we would recommend, or… something. Because… I feel the type of woman. I'm not, like, giving a waiver. Because if something were to happen. And then, like, we're on the front page of the paper, they're like, PCS gave them a waiver for sexual abuse insurance. Just, like… that makes you feel uncomfortable as a parent. and the optics. Yeah. And especially if this insurance does exist. If some people… even if just half of the people were able to get it, I'm just wondering… Right, are you gonna let your kid be in

096the club that… the play that's the person that doesn't have sexual abuse insurance. Right, and to be clear, it's not… you're still fingerprinting, doing background checks, all the things that we do, it's… Really, it's designed to protect the independent contractor, but. if… what we could do is go back into this one independent contractor and say, hey, here's a list of companies that will do it, here's how you need… here's what you need to do. And, um… Do we have independent… And that's it, and we can… we just pulled the item. Do we have independent contractors that have this? Yes. Insurance? Yep. We do. And they're paying $3,000 a year for doing nothing? Well, I know, I know one of them is. I don't know how much those loans are paid. Sorry, I haven't asked what

097the costs are. I'm happy to reach out to… Um, some of the vendors. But, like, usually when people, like, a consultant. like, gives us a price. Don't they usually include, like. You know, if they were gonna charge us $3,000 a month, they charged us $3,250 a month, because that covers their $250 a month. Of that $3,000 policy, correct? So… It's not like they're working for free and we're asking them… Yep. It's not even the cost, it's the challenge of getting it, but… I agree with you. I mean, I know I spoke with Ellen, and I've since, sort of. changed my thinking on this, too. I don't… I don't think it's a bad thing that… for us just to make a flat-out requirement for it. I just worry about losing really good… really good people, particularly

098if it's during the… during the school day, and they're working underneath the supervision of someone else. And something could still happen during that time. If maybe we just… maybe the recommendation is just… we pull this and say. to the one or two contractors that are struggling to find it, here are the companies, as long as we're clear with them. Here's where you need to go, and if… to Joanna's point, you know, if it's… let's say it's even $1,000. $1,000, or $2,000. If your quote for us is $5,000, then charge us… then make it $7,000, because it's not like we want them to eat all the cost. It's not the cost, it's the… I just don't want to not have great people working with our students, because there's this insurance. an issue with getting an insurance.

099So I… I would be… fine doing that. Also, it looks like from the materials, Santa Rosa requires it. sexual abuse and molestation coverage. I think what she had… she's giving us… But they do have it bolded where it says… It's the contractor's directly supervising children, but it doesn't say… alone. Um, but anyway, they do require it, so… But again, this is for an online… No, that's just in the contract. Right, right. That's just on the contract, so any contractor. Yeah, very… Right? Is that right? Sorry, I shouldn't be… Yeah, we could… yeah, we could look at doing a waiver, we could look at it if they're in the classroom with the teacher. it's still not, you know, foolproof, right? So then isn't that just giving us more liability? I don't want to do that. Like,

100once the teacher goes to the bathroom, and they've been fingerprinted, and… They have liability insurance. Right? An indemnity… I don't… Right, so if an allegation is made, then their… their insurance company has to. cover the cost of the initial investigations, the lawyers, all of that, not ours. If it's just purely an allegation, then, God forbid, it turns into something more in the statute. Been their insurance company pays it. I just think when we see what just happened at Cinnabar. And then there were examples in Santa Rosa, Santa Rosa City School CCLA had, um, allegations. Yeah, a background check just means you haven't done anything yet or been caught for doing anything yet. It doesn't mean you won't do anything in the future. Like, my husband, by the way, my… and Amanda's husband, found out today

101are both. sign up to be mentors, and their process is so extensive, I'm just like, we should at least. be comparable to that when we're saying, these guys are doing it for free. I mean, you're doing… you're a mentor for free, and you know how extensive that process… I just think of. I don't want to pull back on this. I'm not comfortable signing off on a waiver for something like this for students. That's just how I feel, especially if there's… If it exists out there, if the insurance we can find. a reasonable policy. So I'm hearing that we should pull it. Yes. Is that right? Okay, okay, so… Do we… we need a motion? I move to table the insurance requirements for independent crock. contractor's action item. I will second. All those in favor? Aye.

102None opposed? All right, then move on. Thank you. Good discussion. Okay. Should we… we're just going to go forward. Comments, uh, from the public on discussion, uh, information items? Seeing none, we'll go on to discussion item one. The Williams Settlement Quarterly Uniform Complaint Report for July 1st through September 30th. Seems like you were just here. I know, isn't it exciting? It comes around so often. Okay, um, so, as you hopefully saw, I'm happy to report that there were no Williams complaint. In the previous quarter. Thank you. Excellent. Okay? Any discussion? All right, thank you. All right, their first reading of amended board policy 4111, Recruitment and Selection. Yeah, so, uh, if I could, I'll just talk about all three of them in a group, because they're very similar, and maybe you notice that what they're

103separating is. Um, 411 is about certificated personnel. 4211 is about classified personnel, and 43 is about administrators and supervising personnel. The language in each of those is identical. So they are identical, they're just in a different section of the board policy regarding those. employees. So, um, most of the language, I tried to give you a summary about the changes that you might have seen. Most of the, uh… most of the languages were right out of the, uh, the recommended CSPA policies. Part of this was, as you might recall, we had an operation analysis report done on human resources last, uh, last year, and one of those was recommending updating the policy to reflect. our board goal to have a staff that is representative of our students' diversity. And the language in CSBA. has… there were

104other things as well. You could see that there were… there was things about, um, labor code compliance and employee cannabis use and other things, but there was… There was language also about our board goal to. to… that acknowledges recruiting staff that is representative of our students, and what an important thing that is for our students. One thing that we also… that… that I am putting in here as well. It's just an addition, not on the CSBA policy, is the intention that we have in our hiring guide that we've updated. to have, uh, as much as is practicable. diverse hiring panels. So, uh, that's an important thing for us also to consider how we make sure that the panels are diverse. So that's something that we've added into this that wasn't in the original policy. It's

105wonderful. Okay, and all three of those are the same, basically, yeah. They are identical. So, the… the… Was the cannabis one, like. like, not in there before? Or is that new? So, when I did… when you pull up the document, you can see that, uh, the… The text that's black is what was there and is staying. The text that read was there, and we're crossing it out, and the green is all new, so… the cannabis stuff was all new. And essentially, I mean, as I was reading, it was just… complying with law, that we're not going to be… holding people accountable for their… use outside of the workplace. We are concerned if it's. being used at the workplace, but, um… Yeah. Exactly. Exactly. Exactly. So… Exactly. Okay, thank you. I just thought that was funny.

106Yeah. Okay, any questions? I have a question. Um… So… I'm trying to figure out how to word this. Um, I wonder if, since this is a first reading… is this a first reading? Yeah. This is. If we can put something in there around, like. education of the hiring panels. So, one employer I worked for, we all had to do… anti-bias training before every round of interviews, even though I was on, like, 3 panels that year, it doesn't matter, we still had to do. the anti-bias training. And, like, different types of bias, not just racial or gender. But some people have biases towards people who went to, like, Ivy League schools or worked in certain settings. Um, so I… I don't know where that would go, maybe… If it's not the policy, then the AR, but

107I would want to see some type of language or a policy around that. Or even thinking about what that would look like, and then also we talk about. the retention. I don't know if that would go in here. I mean, this is more of the hiring. I think we have a retention issue. But, um… I don't know, so I don't know what that would look like. Um, the short answer is yes. we can… we can consider both of those. I think, uh. On a side note, we have been doing, uh, human resources, we've been organizing a community of practice with. A number of employees to… to look at the recommendations and talk about. about… how we implement those and how we adjust our practices as an organization, and… both of those questions that you just

108brought up, Joanna, were… were high concerns for that… that group, and we've been discussing how do we do biased training, and how do we navigate that, and… and get our hiring committees to engage. in not only training, but discussion about that, and understanding about. about the biases that they're bringing to the table and how to address that. So, that absolutely fits in here. Retention was a very high concern. I don't know… I'll put some thought into it. I don't know if it fits in here, because this is recruitment and selection. And this is… that's the other piece of once you've selected, how do you hold on to staff? But I can look also in the policy and see if there's a better place for that. But… I appreciate both those questions. Those are things that

109we've been… we've just had our third meeting. On Monday, and they've been… it's been very… big in our conversation, both of those points. Yeah, I think it would be good to have it. I know it can be a pain in the butt if you're. on a million hiring committees, but even a half hour. anti-bias training to kick off the day, and just a level setting for everybody, and get them thinking about it. Because of its one just part of PD at the beginning of the year, it can get kind of lost. Yeah. Okay, anything else? We can dance? Okay, I think, uh… I think that… I have no questions. Okay. Thank you. I think it looks good. Thank you. Thank you. Okay, uh… Water heater. Water heater replacement project. Woohoo! Yes, it's actually funded by

110PG&E. Huh? Yeah, exactly. I know, that's why I was shocked. I can't believe they're funding all of it, but… it was not… not all PG&E. So I spent the last hour telling you all of the ways I spend all of the money, now I'm gonna show you how we saved a little bit of money. Well organized. Alright, so, um, a meeting or two ago, I mentioned that we had been. working with the city and the county on a water heater replacement program, and it is now complete. So, our goal was to replace aging. Electric-resistant water heaters with energy-efficient heat pump intakeless units. We worked with the PG&E Energy Savings Program, the Sonoma County Energy Division. And the City of Petaluma Sustainability Staff. Um, Deb Fox and Elliot Whitehurst were the… ones who put us, um,

111gave us this information and, um, helped us all the way through, so… like to thank both the city and the county for their help. We replaced 22 units across multiple sites. Um, the whole project was funded through the PG&E and Sonoma County Energy Savings Program. Yes, so, um, the cost to the district for the. And they not only paid for the water heaters, they installed all of them, too. Where all of the work was completed from start to finish. Um, Lisa Davis, our Capital Facilities Manager, was on site working with the teams, um, but other than that, um, that was fully funded. Zero cost to the district, and we will have long-term reductions in energy use and maintenance needs. We're anticipating a cost savings of. $10,000 to $15,000 annually. Um, which will really help as

112energy rates continue to rise. Um, these systems are expected to last 10 to 15 years, and will require less upkeep. And, um, the goal is fewer emergency replacements. Long-term savings and benefits include greenhouse. gas reduction and sustainability alignment. Um, support Sonoma County and District. sustainability goals. meets state energy efficiency and electrification mandates. The facility relayability and modernization, um, improved hot water performance. For daily operations and strengthens infrastructure readiness for future projects. So, we'll continue to monitor and report our results. Um, the City of Petaluma and the county has asked that we share these best practices with nearby districts. We were the first district in the county to participate. So, Lisa will be reaching out to our partner districts. And, um, we'll continue to look for efficiency and other, um. grants and sustainability options through the

113city and the county. And that's it. Yay, good. Excellent. That sounds so cool. Wonderful. And that's happening. It's done. Yes, happened. Yeah, it finished about 3… Two or three weeks ago, I got the final report right when it was time to do board dogs. Well, that's great. Thank you, PG&E and County, and the City. And hot water is still working in the bathrooms, guys. There is not a legal mandate to have hot water in bathrooms. Oh, no, no, no, yeah. I just was trying to think where students would interact with hot water. sick all the time. No water washing. Yeah, we gotta get some more hand sanitizer. Yeah. It's all open, so it's fine. Well, there's hot water somewhere. I don't know if it's in the bathroom, but… But the heat pumps also operate with

114the air conditioning? For our monitor and all of that, yes, yeah. Yes, that's good. Probably in our kitchens and our staff bathrooms. Um, there are… not at high school, but at our lower grades, there are reasons why we do not. Have hot water, and those… a little… our little learners do not burn their… hurt themselves. Fair. That checks out. Cool. Thank you, thank you. Okay, so now we go on to first reading of board policy and administrative regulation 351… five campus security. All right, thank you. This item reflects updated guidance from CSBA. to align our board policy and administrative regulation with new state and federal requirements. The revisions strengthen our overall safety framework by ensuring each school site maintains comprehensive, up-to-date campus security. Plan, consistent with current legislation and best practices. Overall, this policy update

115reinforces our district's commitment to safe, secure learning environments. And ensures our practices remain current, compliant, and responsive to evolving safety standards and. I do believe that… there is a change that might want to be made. Yes, um… Under Reporting and Regarding. And responding to threats. there… it says, additionally, anyone who receives or learns of a health or safety threat related to school or school activity. is encouraged. I want them to be required. Encouraged to report the threat to school or district admin. And I, I think encouraged just a little wishy-washy. I think mandate could be a little too. strong, and I don't want someone to get in trouble because they learned about something, but they didn't realize it was, uh… like, what's the… what's the punishment if they're, like. It's like the thing about, like,

116knowingly transmitting a dizzy… like, how do you prove that someone knew they had a disease? Well, I would imagine that this is going to be shared. So people will be aware of. What's in it, yes? We absolutely can share it, um… after it is approved. I wonder what's the current language around, like, the Stop It app, because it's kind of the same thing, like, our… kids, like, required? Like, to your point, are they required, or are they, like, encouraged? Because it should probably match, you know what I'm saying? It's probably encouraged. I was actually just talking about, uh, to my principal about the Stop It app, because we want to try to use it to our advantage about reporting, um, unsafe habits in the bathroom. And the biggest thing that I brought up is that,

117um, as much as Stop It is a good app, it is taken as a joke. With students, um, and it was especially in middle school, we would have. fake stop-it report, so let's say someone wanted to mess with their buddy, and they'd just. report something horrible, that was absolutely false. And so I talked to her about it, and she was like, there's only been 2 reports this year, and those have been absolutely true. Um, so it's good. So I think there was, like, a kind of, like, a stigma around students and using Stop It and being immature about that. Again, I only know this for Casa Grande, I can't speak for middle school levels, uh, because the maturity very much differences there. Um, but I think it's a good app, but, um, if it comes

118to students actually going to report things. Um, we'll have to… I was kind of thinking of maybe using Five Star or something that we use, because. just the stigma around, um, stop it is very hard to stop with teenagers who are already very set in their mind. I think. teachers and adults are able to be like, yes, use it, do that, but um… some teenagers not as open-minded, to say the least, so… What's the difference between 5-star and stop-it reporting? So, I'm not sure if Five Star could do reporting. We use it for hall passes, bathroom passes, we use it… most students use it multiple times a day. Um, what I kind of want to explore with that, um, with bathroom safety is, is there a way. to record on 5-star about a way to

119stop. um, bullying, or whatever it is, because. when you pull up that big purple screen on your computer, everyone knows what you're doing, you can become shy about it. And, um, our whole thing we were talking about is report what time you were in the bathroom, and if you saw, like. someone with red shoes was being mean to someone in the stall next to me, or whatever, they could check back on cameras outside of the bathroom and report it to admin. So they can kind of see that behavior. Um, it's just the issue is, stop it, you could get made fun of it for it, so our kind of thought was. could we use Five Star? Because you're already on it. for your pass, and you'll see the time on your computer when you get

120back. So we're just trying to find other ways to make students feel more safer. Uh, we want to do a QR code in the bathroom, but since phones are now. unable at any point this school day, or probably next year, I'm imagining, um, we only have them during break, but most of this happens during lunch, um, during the school day, I mean. So, um, that's kind of what we're trying to figure out right now, but I will get back to you when we find out more things about that. Thank you. I wonder if it's got… if it gets any better. now that they don't have any time in between classes, like on Mondays. Man, it is quick. You would love to think so, but I have had my fair share of interesting bathroom moments this

121year alone, so… Yeah, it's, um, it's… it's hard because the staff are doing everything that they can, um. And I appreciate what they're doing, but it's too many students kind of doing not-so-great things, so I find my specific bathroom, and then I use that. So I don't have to be distracted, and I can just go back to class. Um, it's just the issue is that bathrooms across campus, so I have to kind of jog back to my class to make it. In time to turn off my 5-star app. So, um, sadly for the students that really do want a safe place, it's very hard with Five Star giving you only. 6 or 7 minutes to do so. 7 minutes, yeah, thank you. So, yeah. So, Five Star does… can be used to report. Um, things

122like bullying. It's designed for students to anonymously report safety concerns to school officials. school officials, so… According to the internet. That's good, yeah, I'll talk to my principal, Ms. Noon, about that, and then I will definitely get back to you all. So then, getting back to the… So then the question was from Ellen, was that should we. tighten the language on this to have it a requirement, rather than encourage. We're even strongly encouraged if having that as a requirement is… sketchy. I like that. Just something to kind of give it a little bit more tea. Something to give it a little bit more teeth. So strongly encouraged. We could do the, you know, the May… the May versus shall. If you could say, like, required, but… like, they don't… they're not gonna get in trouble

123if they… Well, who is going to read this? Which children are reading this? Oh, true, Andre. Yeah. Yeah, the problem with saying required is that it. means that if they don't do it, there needs to be consequence, and… I don't know whether we have the. will or the bandwidth to do that. But if, like, the 5-star or the Stop It has, like, the stronger language. Right. Maybe that's the solution? Because I don't know who's reading this. I only read it because I had to, you know what I mean? So I… you know what I mean? Like, if you guys are the ones… pushing out the stronger language and the encouragement to your fellow students. I think that's probably more… beneficial than this. Yeah. And Rosa, do you know what the language is? Around the Stop

124It app for, um… reporting… Is it… is it, like… it's an… it's not a required, it's… it's… it's obviously highly encouraged. I will say. in looking at the reports that come through, um. I think there's… there have been periods of, as you're describing, where it may be used, um, incorrectly? Um, to put it lightly. But I would say that the… many of the reports that come through are valid, and our administrators are following up, so… but in terms of language out there to students that it's required, I mean, it's highly incur… here's a tool that you can use to report unsafe. behaviors or concerns on the campus, um, but it does not have a required. language on it. Callie and Kurt. Yeah, I really like the highly encouraged because, uh, for starters, uh, students aren't…

125going to most likely read it, and second of all, if it did say required, and then they didn't report something, and then that form was never given to them, and then they broke a rule without even being informed about it. I feel like that would also not be very cool for them either, so… Agreed. Okay, so we… when we bring… So we want to, yeah, bring it back with the highly. Right? Highly… I'm good with either of those words, whichever you're feeling that day, strongly or highly. Look up at the start. It'll be a surprise for the next board meeting. There we go. Little spice. See if you're feeling… mean, or… Oh. You guys will know. We will. I did have one additional question around this. Actually, it's for Amanda and Esmeralda. Um, so I

126think it was over the summer? Um, the people at SCO brought us this whole thing that we ended up pulling. Um, that was, like, gonna allow them to have student information, but I feel like this board policy covers. what the intention of that was without… sharing information out. It talks about the superintendent or designee may form a multidisciplinary team. In order to identify, inquire, assess, etc. potentially threatening student behavior, so… I think, correct me if I'm wrong, that speaks to the nature of the intention of that. previous policy that we pulled from the agenda. Yes, and we do have a threat assessment. procedure at Level 1, the SCO model is Level 2, which involves other… obviously other agencies. Um, so it does… it does get to a little bit of that, where we can bring

127in other team members that… Um, yeah, they're partners, but yeah, this doesn't have that sharing of information in it. Let's move on to, if we're done with this, we'll move on to first reading of the Board Policy and Administration. Regulation 3515.4, Recovery of Property Loss and Damage. Thank you. This is a new policy and regulation established… which will establish clear procedures for recovering costs when district property is lost or damaged. Petaluma City Schools does not currently. have this policy, which has become. an issue when, um… items are vandalized and things like that. We do… have a policy for, like, replacement and theft, but we had a situation, um. Where a porcelain toilet was broken. by a rock being thrown out at. So, it brought to light that we could really use, um. a policy and

128an AR. This policy, um… will ensure that the recovery processes are fair, transparent, and compliant with all legal. protections. Okay, and a little bounty, if you turn in. turn in a criminal. Oh, yes. 2,500 seems good. Any other questions? I think it's probably amazing that we haven't had a policy. For this loan. I just noticed that the policy for, um. recruitment and selection. was created, this is before, was created in 1960. So… Courtney does, so… Anyway, uh, okay. And then the… okay, alright, we're going on to the next ones. Um, first reading administrative regulation 3516.1, Fire Drills and Fires. This also we didn't have, right? This is a new AR. So, yeah, that established, um… a district-wide procedures for conducting and responding to fire drills and fire emergencies. While our schools already practice fire drills,

129there has not been a standardized regulation aligned with current education code. and Fire Marshal requirements. So adopting this regulation will ensure that all PCS sites are compliant, consistent, and well-prepared to protect students and staff during. fire-related incidents. Any comments? I don't know if this is actually, like, related or unrelated to this policy, but, um, I… the fire alarm has been pulled many times at Casa Grande. And I may be wrong, but I think. the school might be fine if it was, like, a false alarm of some sort. Um, and so I remember through my years at CASA, the most the fire alarm was pulled was 8 times in one day. And four times in one class period, actually, and my teacher just stopped getting up at that point. But I was actually wondering, um, for,

130like, fire safety alarm, things like that, um, I know some places have, like, ink. That will kind of get, like, spilled. Um, do some places have that? Could we maybe start that in high schools? Because I just feel like, one. we're gonna stop taking fire alarms seriously, which they should, they should be very serious, and I feel like that takes away from learning, and it just… distracts everyone, and I just feel like maybe. something more to help that. So you are correct, we are allowed a certain number of false alarms, um. If there's an issue with the alarm itself, and it goes off, the fire department. has been known to give us grace, but. We do have a couple sites that we receive quarterly bills from, from the amount of false alarms. And it is

131not cheap. I cannot remember the amount off the top of my head, but, like. when I got the first one, this… was new to me. I was horrified. I was like, we have to pay this? Maybe we should add that to the board policy we just talked about, like, in addition to recovery of property that's lost or damaged, like, fines that are incurred because. you left around and pulled the fire alarm 8 times. Why should the taxpayers pay that fee? That's a great point. If you are, I guess. There's cameras, and back to the ink thing, where when you pull it, ink will spill in your hands. So if there's an actual fire, ink is never going to mean anything to you, but if you're guilty, and you weren't supposed to do it, but I

132know that is a long process to get those things. Uh, but that's just an idea that I heard worked for a lot of other schools. Yeah, I think, um, replacing fire alarms actually is a DSA project, but. we could look at for all of our modernization and our new buildings. potentially adding, um. the ink ones. So then if we have it in our policy. for, you know, property damage or recovery of property loss or damage. that there would be a fine if you're discovered, so we could do it now, even though we don't have them yet. Yep, I have a note. Highly, for now, highly encouraged, and then. cost incurred, like fire alarms, to give myself a note for tomorrow. So, thank you. Could you have it where you… like, if the student is identified,

133because I feel like even, like, tomorrow, like, most… of our fire things. We don't really have this problem, but I imagine most of our fire things have, uh… cameras, right? Ms. O'connor? Like, in the hallway? I don't know. Okay. But, um, and then if you can't identify them, you find them, and if not, the district takes it? Like, can you just do that? Or does that… Like, takes… pays the fine, like… Yeah, that's what we do now. I'm just saying, like, does it have to be all or nothing? Like, could we just start the… it now? Like, the… Well, we could bring… yeah, once it's approved, we can, if the person… I mean, now that there's gonna be a bounty. Yeah, if you all know who pulled the fire alarm, you can get $2,500. I

134wasn't sure if we had to wait for Captain or something. It's not just for the students. Get that? Not enough to sniff, Sandra? My most memorable fire alarm story was when it was pouring rain outside, and there was a fire outside, um, and it ruined my Chromebook, sadly, but, um, there was no fire in the pouring rain, believe it or not. See, that's another cost that the kid who pulled the thing should pay! Gonna solve our budget crisis with this new board policy. Okay, excellent. All right, so, thank you. This is great. I like this, okay. And now we just go on to future business. Any future business? Well, Alan? Please don't throw anything at me. But, once again, secondary math assessments. Um, I don't know, maybe I missed the meeting where they were discussed,

135but I don't remember having them discussed. And it's something that's… we've been sort of talking about for, what, 3 years? So, I would like that to be future business. Wonderful. I also have, um… bathroom practices. And, um… Athletic. Athletic Survey. Yeah. Yeah. And… Anybody else? I have one. Well, I just wanna… kind of put on… put it in our… discussion is that, um, I want to have a study session on the Facilities Master Plan. That includes the landscape architect. Um, plan. And so, since we had that October 28th. Set aside for a study session. So I've talked to Matthew, but it could be November 4th, which is Election Day. you won't be here? Brian and I will probably not be able to be here, yeah. Okay. And then the next week is… November 11th, which

136is… Veterans Day. Right. And then the following week is NERV 18th, where we have a board… we already have a board meeting. We already have, yeah. So, um… We're allowed to… we're allowed to meet on days that aren't Tuesday. Yes, we are. Yeah, for sure, for sure. We could do it on Tuesday. We could do it that week of, like, final of November 6th, I'll be alive, but on November 4th, Ryan and I are gonna be, like, calling voters. Okay, so November 6th? Huh? November 6th is a Thursday? Um. Can we give… oh, LCAP and budgeted by… Oh, is that on November? Oh, okay. Yeah, the 28th is gonna have to be it. So is VAPA. Unless we want to put it off until next year. Okay, I have a question about the master plan.

137the facilities master plan. What's that? Um… the consultants for, um. three separate consultants are… have been planning on coming on at the… at the regular board meeting on November 18th. Yeah, and my problem with that is that it's an 800-page document, and it's a… it's an action item, so… I don't think that… I think we need to have, um, at least an hour and a half or an hour… Well, then can we meet earlier on the 18th to still try and respect their schedule? We could do the study session on the 18th. like, do it at 4 or 4.30. Eva, you had asked them about the possibility, right, of the 28th or the 4th, or no? Well, the 28th, they're… So, we have been having the… We have been having internal meetings, and we have

138asked, um, DTA, who's doing the Facilities Master Plan. to make changes to the document, so that wouldn't give the 28th wouldn't give them enough time. to make the changes for that, um. I did ask about November 4th, but it sounds like. that won't work, so… So, yeah. Um… And the sixth is… And we get a bullet point? Or something. I mean, 800 pages long, I don't think that any of us have the time to read that. So, is there a way we can get some salaries going? That is… that is what they are working on, too, is a summary. It's a very, um… that it would be extremely difficult for… anybody to… to read the 817 pages and to stay awake, I imagine. Yes. Yeah. Yeah, so summaries would be awesome. Thanks. So, do you

139think that… so what do you guys think about having it… On the 18th as a study session. At 4… 2, 3, 30, or 4. Yeah. Will that give us enough time to digest all of that? with the landscape architect plan also. I would say forward. And then vote on it that night. I would say 4, because we also have closed session. And we don't know what's… Right. So… At least 4. Yeah, so 4 would be the latest. 3.30 would be better. I don't know, though… If Caitlin and Ryan can make it. Right. Aren't you? Thank you. I mean, it was my idea, so I'll make it work, but um… Yeah, I mean, pre-November 4th and post-November 4th are two different worlds when you work in politics, so… So then we keep it on the 18th,

140we'll just do it earlier, study session. Will that give us enough time to digest everything and be able to vote on it that night? Because she's going to bring it back as an action item. Maybe if we get the summaries beforehand, so that we can have read them. That would be great. I think, too, um, that it probably… the vote on it is… it's. more of a… an accept kind of a vote, so that likely could come back, um. to the December… the December would be the next meeting for action, too. I think… Getting it out here is, um, also part of that meeting. We'd like to start the bond implementation, but everybody needs to see the document. So that's kind of the… importance of finishing it, so I think it would be fine… do

141the study session. give you… everybody… that way, if you guys have questions, it would give DTA time to… And they could always come back on December, or I can just answer questions for approval. November 18th would be the study session. Yeah, the study session, the study, we… Have the conversation. And then we can bring it back in December for final approval. For final approval. Okay, perfect. That sounds great. And then, can you guys make it early on the 18th, November 18th? That's cool. Yeah, I have school and then volunteer. Are we going to be recording it? We can. It would be great to record it. I can probably do that. Especially since it's the regular morning day. Yeah, yeah, because we do have a… No, no, no, you take care of yourself. It was just,

142like, I'd love for you guys to hear it, too, so… Um, but just come when you can, and… Then we'll have our meeting. Thank you. That's great that they can… Because it's, uh… you know, it's my thing. So, and sorry, just to clarify, it's okay to bring. for the study session, the… Lance, their names are all too close at this point. I know. Landscape Master Plan. Um, would you like that… is that… it's a much smaller document. I think it would probably be okay to come for board approval on. The November? But, okay, so my idea of having them together… was because, um. it's… the landscape, um… architecture piece. is part of the environmental action of the, uh, of our resolution. Which then feeds into the master plan. So, I just… I just want to

143see how it. coordinates, if they can do that. without having to take a lot of time. I understand time is… super… yeah, sorry, I wasn't clear. They… they will both present at the, um… November 18th. November 18th. 30 session, I'm so sorry. the study session, but… if… can the Landscape Master Plan, can it later that evening, go for approval? It's a much smaller document. Yeah, unless there needs to be, like. serious changes, which I don't… But we can add it, and we can always pull it a couple sites are waiting for that, so perfect. Yes. Perfect. We hashed it out. Thank you. All right. Uh, we are gonna adjourn to board session to finish. Post-session? And, um, at… so we are journeying open session. If anyone wants to go to the Costa Grande Hatchery fundraiser

144before you go in your close meeting, if you want to come to me, I could give you some tickets. November 1st, Saturday, it's from 5 to 10 at the Lucchese Center. Raffle tickets, dinner… Um, yeah, so the only thing is, I'm in the class, and I get credit for selling tickets, so the issue with that is I kind of needed to give it to you in person, like, with the cash. I don't know if you guys could order online, you know what I'm talking about? Okay, yes, perfect. The day is Saturday, November 1st, 5 to 10. Jessica, we need a joint force, we need to remind you about it. Eastside is the one that didn't know. I know