001Or I guess I don't agree. Good evening. I'm calling this meeting back in session. At… 606. I'm reporting out on closed session. And pursuant to government code section 54956.9. The board voted. Three to two to approve the employment report. We will also be going back. Into closed session after the meeting. Okay. Olivia Leonard, our student board member, is going to lead us in the Pledge of Allegiance. I pledge allegiance to the flag. The United States of America. Into the republic which it stands. Nation under God. Indivisible, with liberty and justice for all. Okay. Okay, site reports. We have Kenilworth junior High. Come on up. Hi, my name is Ella Weir. Hello, my name is Gabriella Flores and we are representing Kenila Worth Junior High. Building a sense of community between students and staff is one
002of Kenilworth's core values It is only when students and staff feel a strong sense of connection to one another that there is an increase in student motivation engagement and enjoyment. At Kenilorth, we wholeheartedly agree that relationships build community. We invite you to watch our site report video. Welcome. Schools are built of students. And Steph. Has a role. With their own responsibilities. And all together. We make a community. Each other. Building trust. Relationships build community. Students and staff love to play. Let's hear what both have to say. Questions. Students, what helps you build a relationship with the teacher? Teachers, how do you foster relationships with students? I have a teacher here and she's like my best friend. She's helped me through middle school and she's like a figure I can look to. Building a relationship with
003a staff member is like really good. Because, like, it gives you like someone to talk to. It gives you like a trusted adult And that's really good to have. What helps me build a relationship with a staff member is to gain their trust and just be like super friendly with him and just make a normal relationship you were It helps me build a relationship with a staff member, which is when they're helping and they don't like Are rude to you and they just help you when you need things. One of the staff members is that I can talk to them and We have a connection where we can build trust. They also always ask how my day's going and things that are going on in my life. I feel like I can really talk to
004them And tell them everything that's going on. Hi, I'm Mr. E, and I believe being consistent is very important to build relationships with students. I believe when the students know what to expect, it gives them the confidence for their own success. I foster relationships with students by listening to them. And especially when they're talking about things that don't necessarily have to do with school. I'm in a lucky position because I get to talk to people about what books they like or what are their interests so we can help find books That match their interests. I build relationships with students by following the simple rule of treating everybody with dignity and respect. I take the time to get to know students so whenever I have somebody visiting me in my office. I always ask them how
005their day is going or what's new with them and try to find out as much information about them as I can. I love to walk around and say hi to people and check in with them as well. I truly believe that if we build community, it makes us great. There's not one thing, certain thing that I do to have relationships with students. Not one thing that I'm looking for forward to doing. It's just that I want to see students smile. I want them to feel comfortable with me because I feel comfortable with students automatically. I think that that helps to create the relationship is that I've enjoy being with them. One of the biggest ways I try to connect with students is just by being present. Every day that I'm on campus. I am out
006at break and lunch. That gives me a chance to say hi to students. How they're doing and just be available. I want students to feel seen, to feel heard, and feel valued here at Kennell. When students and staff have good relationships, school feels more like a community. It's easier to ask for help, be yourself, and work together. Everyone feels more comfortable and respected and that makes school a better place for everyone. Relationships build community. Congratulations and communities. School is so much more than the classroom. Taking time to foster relationships enhances the junior high experience. Whether students and staff are laughing together, playing together, or learning together, it all adds up to the same thing. Community. Thank you so much for watching our video. Thank you. That was wonderful. It was really great. It was really
007different. Thank you. Oh, okay. So I guess moving along. The Budget Advisory Committee update. All right. Thank you. I just wanted to give the board a quick update regarding previous discussions and items that are on the agenda for this evening. The budget advisory committee met twice over the last month to a maker of recommendation to the board for the use of the remaining elementary parcel tax that was unallocated. And roughly $400,000. The committee voted eight in favor with one abstention. To use the Measure E funds to reinstate the elementary nurse position and add additional instructional assistance at each elementary school site. That's wonderful. And so that's using the old parcel tax money The leftover parcel tax money. Yeah, of the new measure e that we went out to for last year. Yes. Yes. So now
008all of it is allocated. Oh, the $1.4 million, the $1 million had already been previously allocated. Perfect. Oh, yay. We have our nurse and we have um it's Great. There's been a lot of conversations around our littlest learners that will be joining us in TK starting in July. They will be the ripe old age of three at a year-round school. So looking for additional instructional aids to really help one at each site to help With the littles. That's wonderful at each site. Thank you. That was that was And thank the committee. Great. Okay. So now we have comments from the public on special recognition reports, presentations, and non-agendized items. Let me read the board language for public comment. Under Government Code Section 54954.3A, members of the public have the right to address the governing board
009on any items of interest. Providing it relates to the subject matter jurisdiction of the school district. While government code allows speakers to criticize the district's policies, procedures, programs, services. And or employees. The district does have a policy, BP1312.1 specific to complaints against employees. Should comments from the public pertain to a specific district employee, the board requests that the complaint first be submitted in writing to the employee's immediate supervisor for investigation. If the comment is about something that is not on the agenda, it will be heard only during the public comment on Nanajandized items period Which is now. Once that part of the meeting is over, comments will only be taken on agenda items during the discussion of those items. The board values public comments. And although we cannot take action or discuss items not on
010the agenda. We listen carefully and appreciate input from the public. Public comments are subject to a three minute per person limit. Or a 20 minute limit per subject matter. Commenters may not cede their time to others. Do we have any public? Comment? We do not have public comment tonight. Moving forward. I need emotion. To adopt the agenda. Board president i i just would like to make an amendment to the agenda I'm just requesting the board remove agenda item 15.2.1, approval of the bond program and construction management firm. And we'll bring that back to the board at a later meeting. We'd like to do a little bit more work on that item. Okay. All right. I move to improve the agenda with the amendment to remove 15.2.1. I second. Can I ask a question before we
011go? What are the implications of us removing it from the agenda? I just want to make sure, because I know like at this time of year we have things that are like really time sensitive. And so I just want to be mindful of that. Like what implications would this have? We waited till the end of May. I'll let our CBO answer that, but I'm happy to also chime in. Some of the, I guess, the implications would be what we're looking for is approval to begin contract negotiations and those negotiations do take time. We're also getting ready to do our ratings calls to go out for our bond. So it's really about timing. We want to make sure that we have A completed contract with the firm in place as we start our bond, our pre
012bond implementation planning. We definitely need a firm in place in in order to do that planning. And I'm unclear about why we're removing it from the agenda. I could answer that. Thank you. So, um. This was… Felt. That this was… that this was too rushed. We don't have, um. I understand that we don't have any bonds yet. But I also feel that I do not want to move forward quickly with a firm without knowing exactly what the parameters were for that. This is just the firm. This isn't the contract. I have no idea how much money we're talking about. In terms of the eventual contract with this firm. And also we are in the midst of a facilities master plan. And I just felt like I would prefer to have that in place or at
013least know what's in it. And for the firm to know what's in it before we went forward with the firm. I think mainly I just needed more information. And so and the information on the information this was not adequate for me to find out whether I was you know, once again, the process, making sure that I feel like the bonds Which the people of Petaluma have Graciously and generously. Are going to be paying for it for many years. Is that everything is set. And if I'm going to vote for it, I need to know that. And I just like to add it would be helpful because I do think there is It's not a huge pressing need, but I'd like to bring it forward. And so one of the things I'd like to recommend is
014if I could have two trustees work with Amanda and work with me. On getting something ready for the next board meeting. But it would be helpful to have a few trustees working with Amanda and me so that we would know what you want to see in the next time we bring it forward to you. There's any interested parties, that'd be great. I volunteer. I love these bonds so much. But i i'm… I guess I'm still not sure also why we're not moving forward. If it's not going to be… like if it's not going to tie our hands in any way or if it's going to delay any implementation of the bonds, because I know we have so many projects to do and we had like that. But we don't have the projects yet That's the
015thing. And also, I don't know whether it will tie our hands or not. And that's what I want to find out. That's what the contract will be. This is before the contract. It just seemed like they had only just agreed on the firm a few days ago. And so we're getting the name of the firm. We were just going to get the name of the firm tonight. I just. Had this, I mean, you can certainly not move it. I mean, I understand, but I just felt like I needed more information. Okay. About the whole hiring process and who these people were. Because they're going to be responsible for 220 million. $225 million. Do you feel like you'll get that information in three weeks? I guess I just want to make sure that we're clear on
016what happened. I feel like if I had a presentation that outlined what the process was and why this particular firm stood out, I would feel better. And that's something we can't answer tonight. Looking at you. Sorry, putting you on the spot. That's okay. I do not have a presentation prepared. But do you have, can you answer any of the concerns around? I'm happy to answer any questions that the board has. Okay. I mean, I don't have any specific questions, but… I don't know. Okay, well, we have a motion on the floor Any more discussion? Okay. All those in favor of adopting the agenda without the action item 15.2.1. All those in favor? Aye. All those opposed? Opposed. The motion passes. Okay. Okay, report on activities of the school board members. Boy, people were busy. We
017had Kenilworth Junior High School track meet Harold Mahoney Community Achievement Awards of which Joanna's daughter is in the top 10 at Casa Grande in junior year. We had the LCAP meeting, the budget advisory committee panel for League of Women Voters. And the Panel for Educational Advocacy. Cool. We had McDowell Open House. The SNAC committee west side band concert safety and climate committee meeting, and the peaceful dedication at Cherry Valley. Sure. It was incredible. I had tears in my eyes. But the most incredible Part of it was that it was all student led. The students decided what languages to put on the poll. That it was just, it was such a wonderful ceremony and the kids were so they were just articulate and wonderful. And I was really impressed by what they chose to do. So
018I highly recommend to go by there and check it out. Good. I know. I felt the same way at CASA. It was great. Yeah. Okay. I was joking about the Harold Mahoney, but honestly, it was a nice event, Olivia led the Pledge of Allegiance. It's just nice to see. I mean, I always get emotional because I like know some, I've known some of the kids like all of us since they were like in fourth grade and seeing them graduate. So… Yeah, it was just, it was, it was good to see those kids. Yeah. Especially that you've watched since kindergarten. So yeah, it was great. It's a wonderful thing that our community does. Oh, God, yes. Okay, we also had the Valley Oaks open house And oh, the Valley Vista, how do you say that? Santa
019Latina. Boy, good food. It was really good. That was really fun. And then I went to some of those Oh, the RSP teachers meeting with Luann and me. Brian, do you have anything to add? I had the pleasure of joining Ellen at the Safety and Climate meeting. It was the last one of the year, but I'm excited to get some background, meet the other Committee members and to participate. In full next year. Good. I also went to the West Side Band concert My grandson was in it. But what really impresses me is all these kids from elementary schools are playing together and it's the I think it's the first time they play together. And they're great. And also I want to commend our music department because those kids are learning to read music. And that's
020such an amazing skill. Oh, yeah. I just have to say, I went to the Westside concert also, and I could not believe what those music teachers That entire Petaluma High School gym was packed with musicians. There was not even a place to stand. And they were littles. And the fact that those music teachers could get them to even play a tune together for me was miraculous. I just thought it was Super fun. And when the older kids play It was really great. It was just a lot of great energy in there. And boy, you got to give credit to those music teachers. They really did a great job. So. They didn't. Right. That's great. I love it. I know. Okay. And then we have Olivia went to the PHS baseball senior night. Pjhs track meet.
021The West Side Band Festival. Were you in it when you were little? No, I. But my sister, brother, and boyfriend were all in it. That was… of three and one for me, yeah. It's great. And then financial literacy spirit week So our business department decided to throw a spirit week. Usually it's ASB who designs those but um every day was for a different like stage so there was like a college day, a retirement day, a job day and a bunch of other fun days so Asv had a lot of fun with that and We were really excited to see someone else do spirit days. We were like, what do we want to do? So that was really fun. Yeah. Have you done that before? No. I think that's such a great idea. Yeah. Was there
022a lot of spirit there? It's definitely on the like popular days, like the retirement day was like pajama day. So everyone loves wearing their pajamas. Oh, yeah. It's a popular one. Yeah, for sure. Well, and I'm going to take this opportunity for the two of our two student board members to model where you're going to school. Can you guys stand up? They're both going to San Diego State. Yeah, that's so awesome. So now you're going to you're thinking about a major in. Leadership studies. Isn't that perfect? It's very own brand. I love it. And Ava? Also staying on brand with the person I am and studying neuroscience. There you go. Oh my goodness. It's a new one. Okay. And then you also went to the Community Achievement Awards. Wonderful. Okay. Good job, everyone. Yeah, they
023do. No kidding. That is impressive. That's so cool. Okay. Now we have comments from the public on consent items. Seeing no one. I need a motion to approve the consent agenda by consolidated motion. I move to approve the agenda. I second. Any discussion? Oh. I have one. Oh, yeah. I just had a question about on contracts. And I wanted Amanda to kind of talk about these large expenditures under food services. Thank you. As you can see, there are quite a few contracts this evening for food services we are using the remaining funds from our kitchen and training grant, which must be fully expended by June 2025. The equipment purchases include essential upgrades across several of our campuses. For items requiring installation. We used a formal bid process. We receive competitive quotes that were obtained for
024direct purchases. And we used our qualified, excuse me, qualified vendors were selected. In all cases, the lowest responsive bid and responsible vendors were selected in alignment with both state and grant requirements. Great. Thank you. It's so… Great. I know I might kill you a little bit to see all this money spent, but I love seeing like the because it is a high dollar amount, but just seeing like the improvements that are being made To all the facilities, especially with all the work that folks have done over the past couple of years with the SNAC committee and really investing in food services like this is super cool that this is happening. Yeah. This is really the next step. This year has been step one in bringing back the food service program to the elementary sites. With
025the salad bar, these purchases will allow us to at our sites where the food is stored store more fresh foods and then have ways to serve more hot items at the elementary schools. Can you, I don't know whether you can actually answer this, but I was just wondering how much of the snack committee recommendations went into some of the purchases or at least, you know, like the areas for that needed the most improvement. Really, the SNAC committee, Brian, has been focusing on the overarching goals of the food service program and how it ties to the district's wellness policy. Do we want to see implemented? What types of foods we are serving for the equipment specifically that was purchased. Petaluma High has needed a new refrigerator freezer for many years. It is like… walled off in
026a And so that's where that came from the freezer refrigerator at the warehouse allows for us to buy more. So really, we looked through. So one of the reasons why it took us The CBO and me did not like waiting until May to purchase something that is due in June. But the reason why is we took this last year to really utilize the funds and determine what equipment and resources could help our program the best. Fabulous. Yes. And I just want to say being on the SNAC committee that DeFore is he is really, really he is really good at what he does and he listens, takes in suggestions and Of course. And I've been bugging him about salad bars at the high school. So I was really glad to see that. Yes, he has been.
027He is such a lovely addition to our team. Any response? Okay. All right. I need a vote. Sorry, I have one more. We're on that consent calendar. Yes. So let's see, let me pull it up. So we're also doing the second reading and adoption of board policy 3312 contracts So I just had a follow-up request to Amanda and others. This is both on contracts. It references the conflict of interest code and the newly let's say more aggressive Levine Act, which is the Campaign Contributions Disclosure role in conflict of interest for board members. A lot of districts across the state are now implementing new disclosure rules on bidders. So that board members and staff have more information on who actually controls campaign contributions at the companies, whether they have any, again. Have provided gifts have provided
028gifts have family members that work at the district or et cetera, et cetera. So can we follow up and see if there's a way to um have additional information provided to the board of When companies are bidding so that we understand any kind of potential conflict of interest and You know campaign you know i would say campaign contributions, yeah. Absolutely. Did you want to… pull that and have it amended. No, this is supplemental item, but it is not in conflict whatsoever with the board policy okay Okay. Any other questions? Okay. All those in favor? All those posts. The motion passes. Comments from the public on action items. No one is coming forward. So our first action item is 15.1.1. Resolution 2425-5 five five of the Board of Education. Petaluma City and Petaluma Joint Union High
029School District on final action on resolution and decision not to re-employ certificated employees for the 2025 2026 school year. Do I have a motion? Sorry, Maddie, just point of order. I think we are going to call didn't we decide that we were going to ask for a presentation first and Q&A with the presenter and then we do Motion. For the action items, you mean? For the action item? Can you say it again, Ryan? I believe the correct order of operations under Robert's rules is that the board president calls the action item The staff will present the item. Because we don't have the full briefing on the action item to have a motion and then a second on, which then Limits it to, let's say thank you debate amongst the Trustees. Okay. So we already, we
030don't have it. So let's have the discussion of this that goes to It's actually you. Sorry, Jason. Yeah, no, I appreciate the opportunity to talk about this. So we did do a PKS. In late February, early March, I can't remember, but we had a number of positions of certificated positions. These are the four These are for individuals that are connected to the positions that we had moved to eliminate. I know there was presentation earlier about the bore about the budget advisory, one of the positions that was discussed in there, the nurses is on this list so If the board should consider that as they move this list forward, whether or not you want to Follow the advice of the budget advisory and amend this before voting on it or not, but it is included. In
031these four positions. I would like to amend. Is now the time to do that? If there's any other questions first but you're Well, and obviously we, since this is in public, like we only using numbers and we're not identifying I know who is who, so you don't need to say the number, but you can indicate what positions that you're That you're wanting to discuss but Yeah, we do that for confidentiality. So do we, oh, go ahead, Caitlin. Can you remind us, I see four employee numbers. So can you remind us what the positions associated with those employees are? Yeah, the positions that we eliminated, we had a principal on special assignment. We had a coordinator of I can't remember the national coordinator of alternative schools. There was a coordinator connected to CTE. And then there
032was the certificated So three of them were administrative positions one was a non-administrative certificated position. Okay. So, I mean, we heard earlier but just to ramp to discuss getting on this agenda item, the budget advisory committee identified a funding source for the nurse position. Yes, their recommendation is to allocate Measure E parcel tax to reinstate the nurse position. Is this one-time funding or a continuous funding? This is funding that we will receive for eight years unless the board elects to go out And… Do it all again. Wow. Not moratorium. Renew. Where it continues forever. Sounds like in perpetuity. Thank you, Bree. So I want to thank the budget advisory committee for their time and effort, not only the latest meetings and recommendations, but through the entire year, they have given up so much time, volunteer
033time to provide guidance on this. I know this was a difficult budget year that Potentially is going to be more difficult as we see the May revisions coming out. But at the same time. Back in February. This was, we heard from dozens of parents And faculty or staff members, how important this position was, how the needs of the School District of Change and how much time and effort and worry like not having a additional school nurse nurse as part of the school district would cause. And so I'm excited that we are moving forward. This has been a priority of mine. I'm very happy that this is the outcome. So I just want to thank everyone's time and effort on this front. Thank you. Great. Okay. I… move to approve an amended resolution that does not
034include the certificated nurse. I will second that. Excellent. All right. All those in favor? Aye. Any opposed? All right. The motion passes. Okay. Our next one is approval of resolution 2425-56. The elimination of classified positions. For the 25-26 school year. Jason. So we did eliminate a number of classified positions for most of our employees. We were able to get them into other positions. That's usually a strategy that we're trying to do is even when we're eliminating positions, trying to protect our people. And there we have one employee that we were was not what we were able to offer was not a match for them. And so we're moving forward with um with the layoff in that case. It's just one. Successful in all the other positions, finding other spots for people and keeping them within
035the district and employed and And we're always working towards something that's as commensurate as possible. Wonderful. Thank you. Any comments? Okay, I need a motion. I move to approve. I second. All those in favor? Aye. All those opposed? All right. The motion passes and thank you. Thank you to all of you for working really hard. That's amazing. All right, next up is 15 point 3.1.3, approval of the revised student attendance calendars for 2526. Traditional and year-round schools. Okay, so in consent, we just approved the new salary schedules that reflect the approval of the agreement with our certificated union. Part of that you'd see in those schedules this year, there was an increase at retro back to the beginning of this year, we also have a salary schedule that begins July 1 of 25. That is
036two less days so we We did two less days, but we couldn't go backwards. We have to go forwards since we're already in the calendar year. This, but we already have approved calendars for next year. So these calendars now match. That reduction of days for the next two years. And we are reducing one professional development day and one teacher work day. For next year. And these were two of the three days that we just recently added in a few years ago. Excellent. Okay. Any discussion? I move to approve the revised student's attendance calendars. All those in favor? Aye. Any opposed? All right. The motion passes. All right, next 15.1.4. Second reading, board policy 4112.2. Certification. So we looked at this as a discussion item last time this second reading, this board policy around certification lists
037what those are. The most timely part of that is the new TK. Qualifications for our teachers. We have a lot of TK teachers who are trying to place it's been tough so This will be a big help to honoring the experience of many of our teachers. Fabulous. All right. I need a motion. I move to approve. I'll second. All those in favor? Hi. Hi. Any opposed? All right, motion passes. All right, now we are at 15.1.5. Second reading administrative regulation for 112.2 certification. Yeah, so this is the partner regulation that goes with it and outlining and the new regulations and also guidelines. I move to approve AR 4112.2. Oh. All those in favor? Aye. And he posed, motion passes. Thank you, Jason. Then we are… we tabled 2.1. We are going to 15.3.1 second reading
038board policy 0420 school plans and site councils. Tony. Yes, this is just an update from CSBA, really just outlines the federal requirements the school psych council's responsibility around The sepsis, the alignment with the LCAP and the CIPSAs, as well as Well, if there's any real material change to the CIPSAs that it would go to the board unless the board elects to Vote on it every year for the school school plans and also school plans and also If the SIPSAs aren't approved for whatever reason, then it needs to be articulated to the school site council so they can make any revisions to bring it back to the board for approval. All right. Any… Any comments? So we have chosen to do our CIPSAs every year. Is that correct? Correct. All right. I need a motion. I
039move to approve. I'll second. All those in favor? Aye. Any opposed? Okay, it passes. The motion passes 15.3.2 second reading board policy 0510, school accountability report card. This is also an updated CSBA language around ensuring that we're using the model template. And if we're not using the model template that we check to make sure that it's adhering to the requirements or the criteria is within the model template. And that every three years, if we're not using the model template that we make sure we double check to make sure that it is in alignment with the criteria. And also reiterating the February 1st deadline for the SARC every year. By February 1st, the circuit needs to be approved by the board so that then we then notice the public and where they can find this arc
040and upload it to CDE so that it's all adhering to the requirements. Excellent. Any comments? I need a motion. Move to approve item 15.3.2. I'll second. All those in favor? Aye. Aye. Any opposed? The motion passes. Next, 15.3.3, second reading, board policy, 0420 dash sorry 0.41 charter school oversight. This board policy is, again, updated language around the authority of the district to inspect any charter schools that we have under our preview. Monitoring to determine its compliance, not only fiscally, but also academically and making sure that charter schools are adhering to what's written in their charter petition, especially around goals and student achievement. And as well as the budget piece that would be shared with business services, ensuring that they are also adhering to the fiscal responsibilities as a charter. Excellent. Comments. All right. A motion.
041Now you go. Move to approve board policy 0420.41. I second. All those in favor? Aye. Let me post, the motion passes. 15.3.4 second reading board policy 0420. 0.42 charter school renewal. This is also an update. Last revised in 2012 and this is uh so it's so we're updating its um It's language. It's really just going over the requirements for and the criterias of why we would renew or deny a charter that's going through a renewal process. It's probably… one of the longer board policies that we have, but it does detail a lot of the if a school is under assistance, for example, if we can deny or not deny The criteria is for renewing five years and seven year or deny approval or denying two year or And if schools are under differentiated assistance, what
042that looks like in regards to the renewal process. And, you know, fiscal impacts, if that counts as if we can renew based on fiscal criteria is that they may or may not be able to adhere to. Essentially. Just laying out the criteria for which charter schools, how they can be re be renewed or granted or even extended based on various criterias there's a three tier criteria is laid out in here. Also around alternative education, if a charter school is identified as an alternative ed, whether they can be denied or not based on their definition of how they've been identified. Under that criteria. So it just lays out a lot of detailed explanations of the process and why And how the board can renew, deny, or extend a charter. Excellent. Our newest charter at Valley Vista
043is a five year, isn't it? Renewal, okay. All right. I need a motion. I move to approve item 15.3.4. I second. All those in favor? Aye. Any opposed? The motion passes. Next, we have 15.3.5. Overnight field trip requests for approval. This is Petaluma High School's annual ASB kind of activity that they do every year and maybe one of the school board members can can talk about it a little bit more, but essentially it's an annual activity. They stay at the campus overnight they have Icebreakers, the plan for the year, they do kind of a lot of team building stuff um talk about other activities that happens on campus. It seems like a fun night. I believe that's our ASB camp, which is our, I won't be there because I'll be graduated but It's sad. It's
044basically just a way to get the class together and get everyone to know each other before the school year starts because when ASB starts We start with like, we just have a million things to do. So it's really nice to be able to get to know all the, especially all the new freshmen. And we do a lot of competitions. And like Tony said, icebreakers and we stay the night. And we just have a lot of fun. So yeah. It was really fun last year. I got to play in it so I have a question, Tony, about the fee. If this is a class they're taking, why is there a fee associated with participating in the overnight? I think that's probably for the sweatshirts. $115. I don't know. Definitely not. That is not. What's happening? Oh,
045it could be for the food, actually. It could be for the food, but I don't remember it being that much last year. That's what I'm wondering because we get it clean up sometimes. When you're taking a class, you shouldn't have to pay to participate. And there's no transportation or hotel costs. They're sleeping in the science building. Yeah, I do not think it was that much last year. But I could be wrong. Yeah. Yeah, this is charging? This is through parents donations. Yeah. So I'm wondering Is it okay to charge? Because it's a class. Isn't this a class? It's a class, right? It's not like a glam. Is it okay to charge for a class? So it's a class activity that doesn't necessarily it's not like a requirement to be a part of the class. I
046think it's an activity that they want to do. And so they fundraise for it or they get parent donations. Parents, 100%. Parent donations to to provide whatever cost there may be. And then maybe that's something we can investigate exactly what that cost may be, if it's clothing food That wouldn't necessarily be appropriate using funds to do so. And so therefore Yeah, because I feel like last year, the only thing that I was paying for was just my sweatshirt and whatever swag we decided on but it I feel like our ASB general funds paid for the rest, but I'm not all I can ask yeah Yeah, and we can also look at last year how much the charge was, but it just feels like if all the kids except for the two that's parents do not
047want to pay the $115. Like it's part of the class for the kids to do the overnight. And so I would hope that they offered To pay for the people who couldn't pay or it wasn't just like a, you need to pay the money. It shouldn't cost if you're part of the class. It shouldn't be… It shouldn't cost anything to attend, I think. But if it's things like You're getting something that you're taking with you than like a sweatshirt. But then those sweatshirt. But it also doesn't say what that's for. It just says cost for each student to attend. Is 115. $115. There's like there's someone said there's no, Caitlin said there's no transportation I know it's two nights and three days, so I'm wondering if it's like food. It must be fine. Because usually
048we have the freshmen do Breakfast, sophomore, like we all do like And then we get usually dinner catered But I don't know. If that… It just doesn't feel right to make the kids hate those that much. I think it was like maybe 50. Well, there might be confusion that it's like 3,600 is the cost of making it all happen. And they just divided it by the number of students and they're not actually Asking families for $115. I think there's a lot of different, the form is still a little confusing. Yeah. Yeah, same. I'm not, yeah. I can literally ask my teacher tomorrow what it is. We got to prove this tonight. So, I mean, and the thing is like, if it's $115, you know, like you're saying, broken up between the 32 kids, but they're
049in the class. So Should we even be charging if it's part of the class? Well, that's what I'm saying. It might not even be charged. I think it's I think it's the form being confusing and they're saying this is what the cost is to feed each of these kids, not necessarily that it is we're going to each family saying we need $115. Well, it's saying that the parent donation was 100% of where the cost came from. Cost for each student to entail. Well, the date of the trip is not until looks like July. So you can hold off and then we can get the information and bring it back. Later in May. I want them to have their overnight. But again Like if you sign up for yearbook, you sign up for whatever, if you
050sign up for leadership. I don't even know if we're even allowed to charge for a student to participate. So anytime they go like music class, band, if they're going on a field trip, there needs to be You know, if somebody has to pay or fundraise or something like that. But it's a required but it's a required part of the class. It's not required like graded or required to get in or anything. But if everyone goes except for two kids. But we also like if someone feels that they can't pay it where my teacher, like we have our ASV funds that can just do that. I don't know. I don't remember it being that much thought last year. Yeah. And like, and I understand the value of having the overnight. I just… Yeah, we've had it
051every year since… forever. So it's definitely like essential and it's definitely needed for Especially since the beginning of years, homecoming and just chaotic But yeah. I mean, I'm not opposed to it. I just… am opposed if we are charging and we're not supposed to be charging for something that's part of the class experience. Would you like to table it until next meeting? Yes. Yeah. And I would also want to know if we're even allowed to do this Because I know like when like teachers charge for books or for other things, like we were told that that's against ed code to charge for class materials. And if this is part of being an ASB and we're charging $115 per family. I don't even know if we're even allowed to do that. And or if it's clear
052that, okay, the 10 kids who couldn't pay because it's not what it says here, I just would want more clarity. Yeah. On it. So I need a motion. Okay. I moved to table the table field trip request. I second. Can I amend to table it until the next meeting? Can someone second my amendment? Yeah, perfect. All right. All right. All those in favor of tabling the overnight field request Until the next meeting. Aye. Aye. Any opposed? All right, motion passes. Excellent. Thank you, Joanna. Important information. Okay, we're done with action items. Comments from the public on discussion and information items. Discussion item. Oh, sorry. Comments from the public? There are none. Discussion item 17. 0.1. Point two. Sorry, 0.21. There is nothing under 17.1. 17.2.1, first reading, board policy and administrative regulation three two three
053zero Grant funds. Yes, thank you. Tonight we bring forward an updated board policy. This policy was last updated in 2018. Some of… Not the worst. So what this, yes. Changes in this policy. They now include detail elements from two CFR 200, such as internal control procedures. Accurate tracking of awards and reporting standards because this is for federal grants. It also clarifies language on staff training mandates. And like twice in there, it talks about internal control. So that's a really big piece of this policy And it does change the reporting deadlines for performance reports. They used to be due within 90 days and now it's no later than 120 days after the grant ends. Thank you. Any comment? Questions? I'm sure we'll have to change it again soon. It feels a little bit like vacuuming before
054a tornado or something, but we might as well. We'll see if we ever get a federal grant again. Okay, 17.2.2. First reading administrative regulation 3231, impact aid. Thank you. So this AR is, I was just double checking. Is a new administrative regulation for our district. The purpose is that the aid offsets loss of local property tax revenue due to federally exempt land, supports education services for students living on military bases. Indian lands or other federal property. The reason why we are bringing this regulation forward is though we have always followed the federal impact aid requirements, we did not have a form. We currently do not have a formal policy. What this does is it establishes clear procedures for parent-pupil surveys Verification of eligibility and record keeping. It defines responsibilities for staff overseeing the data collection,
055application submissions, and audit compliance. The detailed consultation requirements with the American Indian Tribes and Families. Including annual opportunities for feedback and required written responses. To recommendations. So this is really centered around record keeping and compliance. So this is the first read. We will return to the next board meeting for approval. Thank you. Any comments or questions? All right. Excellent. Okay, 17 point. 2.3. First reading Board Policy 3470 debt issuance and management. Thank you. The reason why we are bringing forward this board policy is that California government code 8855i requires school districts to adopt a formal debt management policy prior to issuing any new debt. This policy ensures financial practices and legal compliance. So this lays out the supports of our capital needs. The policy framework includes guidelines for issuing debt, criteria for selecting financing methods.
056And oversight roles for staff and advisors that are involved in the issuance, compliance, and reporting. This helps us with transparency and accountability. Of our disclosure filings with CDIAC and that MSRB. This also is another policy that is focused around internal controls, audit compliance, and ongoing monitoring. Turing of outstanding obligations. Great. I did have a question. Because I was just kind of like, have we not had this before because we've certainly issued bonds before So I was just wondering, so this is an update, right? Yes. This was last updated. I know, but it says it's new. April, does it say that in the, I apologize. It was last… excuse me, it was adopted in April of 2018. Okay, great. That was my only just persnickety, sorry. Okay, any other? Okay. We are on to future business.
057To anybody with future business. Yes, Ava. Just… Something. I feel like I've noticed a lot As a student board member. That could be beneficial for the futures having… a portion of like the application for like the field trip request form that if there's funding required talking about exactly what that funding is for. So that way like i feel like this has happened a lot where then we sit here and then there's a lot of questions about like the moral dilemma of if students should be paying for it and then what are they paying for? And I feel like it would Save time and energy. If there's a way to… alter that that document. I believe that you have created a new document for field trips. This was it, yes. Oh, this was it? Okay, sorry.
058Well, no, I agree because the burden shouldn't be on like Olivia to be like, this is what I think it's for or for Ava. You know, you guys are here to share how valuable valuable of an experience it was for you, but then also like all the same, it shouldn't also be on you to justify where the cost lies. So I think that's a great idea. I did go back and look at last year's item. So I did note that it was $110 per student and in the line said student pays. Inflation for that last $5. But Olivia, you're saying that you don't remember that being the class that they asked you or your family to pitch in. I'm going to be out. My mom pays for it. Yeah, that's fair. That's fair. Yeah. But
059I think it's just more like we, they get like very like, I don't know, catering is expensive. Like, I think that's the only cost that I can think of that Is why it would be that much. The merch but yeah i don't know. Yeah, the merch. So maybe that could be like like revise it again. Sure. And maybe just put down, you know, like different categories like food, transportation. Merchandise, gifts. You know kind of like they could just do a checkoff Sure. We can revise it to create a little bit more specifics around the funding piece and exactly maybe an itemized list of what's actually being purchased so that we have a clearer picture. You think that would help? Okay. But then also Are we allowed to charge? For something that's part of a class.
060You know, it's part of the ASB experience, right? So I think those two separate things the Maybe we can have some language at the bottom of code around what is allowable, not allowable. Excellent. Okay, anything else from anybody? Okay, we are going to re uh We are going to adjourn to closed session. So I adjourn this meeting, whoops. Six. Seven. 7, 10.