001I'd like to call the meeting to order and ask everybody who can to please rise and join me in the pledge of allegiance. Place your right hand over your heart. Ready, begin. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. May I please get a motion and second to approve today's April 2nd, 2025 regular board of education meeting agenda. So moved. Second. All those in favor say I. I I Can I get a motion and second to approve the minutes of the March 2020 20 25th 2025 regular board of education meeting? So moved. Second. All those in favor say I. I. All right. We will move on to the hearing section where members
002of the audience may address the board on any topic regardless of whether it is listed on the agenda. However, due to Brown Act regulations, the board cannot engage in public discussions on items not on the agenda. Topics not on the agenda which are brought to the board's attention may be investigated by the administration and a report made to the board either publicly or privately at a future meeting. Comments from visitors shall not exceed 3 minutes unless the time limit is waved by a majority of the board. We'll start with um advanced written requests first and of that I have one for a Stephen or Stefan Montteros please. Great. If you could just come up to the podium. Timer's over there. Should we start again? Okay. Thank you all. I want to thank Superintendent Wesley and
003the board for allowing me this opportunity to address you today. I want to speak with you in reference to agenda item 9.1 242526. My name is Steven Montteros. I hold the position of VP of sales for NIC Partners. Um, we reviewed the presentation provided to you previously um by the NWN and we find some concerns that we've addressed through our legal counsel. Uh, these concerns were outlined and presented to you in a letter yesterday from legal from our legal counsel and also delivered hand um written handd delivered to a few members. Um, there's a couple concerns that we have of the three references provided by NWN. Uh two of those deals were actually procured and deployed by Nick partners and we can say from personal knowledge uh one of these districts went through a full
004public procurement process while the other went through a significant technology evaluation. Um we don't know if that was made completely clear based on what we saw. Um second point well while NIC partners also utilizes NASPO and CMASS agreements the application is regulated something that our council has addressed in his letter. Um, you may have your attorney review this letter and reach out to our council to share his findings. Violations of these agreements can result in significant fines, penalties, and in some cases, criminal proceedings. We believe the district will be best served to initiate a public procurement process that provides full pricing transparency to the district and its constituency. We also believe based on experience, the result of this will be a price tag well below the proposed price tag currently. We ask the board to
005consider this. Thank you very much. Thank you. I don't have any other advanced written requests. Is there anyone in the audience that would wish to address the board at this time? Okay. Hearing none, we'll close the hearing section and move on with the oath of office for newly elected board member Han Archer and reelected board members Dan Elder and Rachel Silverman Neimoth by Elanor Manzano, City of Rondo Beach City Clerks. Hi, I'm Ellen Menzado. I'm the city clerk for Rodona Beach. I'm here to administer the oath. The first one, if I could have Han Archer here right here. Okay. And then you speak on or maybe we should go the other way so that way you're I want you to so everybody hears you. Okay. There we go. Um, please raise your right hand and
006repeat after me. Should we look this way? Okay, there we go. So, I state your name. I, Han Archer, do solemnly swear do solemnly swear that I will support and defend that I will support and defend the Constitution of the United States the Constitution of the United States and the Constitution of the State of California and the Constitution of the State of California against all enemies against all enemies foreign and domestic. foreign and domestic. that I will bear true faith that I will bear true faith and allegiance and allegiance to the Constitution of the United States and the Constitution of the State of California and the Constitution of the State of California. I that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservations or purpose
007of evasion or purpose of evasion and that I will well and that I will well and faithfully discharge and faithfully discharge the duties upon the duties upon which I'm about to enter which I'm about to enter. Congratulations Sure. [Applause] I'll introduce to you my own cheering section here and I'll take a picture. So, I have my husband Keith. You can come on up here and take a picture. My my my brother Ben, my sister Jan, and my brother-in-law, the Honorable Bill Willlet. And then I have a whole cheering section here too. Anthony Toronto and Anita and Ricardo and Teresa. Oh, and Brad. Where else? Oh, he left the other one. That's it. You guys want a picture? Okay. Can I get one picture? Sorry to the other board members in front of the right. Yeah.
008Thank you. Miss Archer, I would ask that you take your spot at the dis please because we have the rest of the meeting to conduct and we'd like to have our full no rest for the weary. You know how I like to sit in that back row. Sorry. For many years and now I'm sitting here. Okay. So, I'd like to uh have um the reelect uh elected Dan Elder please come up. [Applause] Please raise your right hand and repeat after me. I state your name. I, Dan Elder, do solemnly swear do solemnly swear that I will support and defend that I will support and defend the Constitution of the United States the Constitution of the United States and the Constitution of the State of California and the Constitution of the State of California against all
009enemies against all enemies foreign and domestic foreign and domestic and that I will bear true faith and that I will bear true faith and allegiance and allegiance to the Constitution of the United States and the Constitution of the State of California and the Constitution of the State of California that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and that I will well and faithfully discharge and faithfully discharge the duties upon the duties upon which I'm about to enter which I'm about to enter congratulations certificate of election your next say a few words Oh, sorry. There we go. Sorry. Can I get this to you really fast before you guys cheering section,
010Mr. Elder? So, this is not my cheering section. This is Han's cheering section, but I did bring my cheering section. This is my wife, Becca. Hi. I think I know everybody just about. Really fast picture. I'm going to hold you up. I know. She's my adult I brought today. [Applause] Okay. If I can have the reelected Rachel Silverman Nath. [Applause] Okay, let's see. Oh, thank you. Thank you, my pseudo family. Okay, raise your right hand and repeat after me. I state your name. I, Rachel Silverman Neoth, do solemnly swear. do solemnly swear that I will support and defend that I will support and defend the Constitution of the United States and the Constitution of the State of California and the Constitution of the State of California against all enemies against all enemies foreign and domestic
011foreign and domestic that I will bear true faith that I will bear true faith and allegiance and allegiance to the Constitution of the United States to the Constitution of the United States and the Constitution of the State of California and the Constitution of the State of California that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and that I will well and faithfully discharge and faithfully discharge the duty upon the duty upon which I'm about to enter which I'm about to enter congratulations thank you your chairing section yeah I think my chairing section Since I didn't invite my husband [Applause] Come on, Dan. Come on. H, you guys need to come up
012there. [Music] [Applause] I need them to sign. Are they? Here we go. Yes. Thank you, Miss Monzano. We appreciate you taking the time to swear in our board members and welcome. Um, moving on to communications. Do we have anyone from the Roondo Beach Teachers Association? California School Employees Association, American Federation of Teachers, Rodondo Beach Council Parent Teacher Association, Rodondo Beach, Are you going to Okay, Rodo Beach. Hi, Emma. I'm going to say one thing. It's such a pleasure sitting out here and seeing five happy faces. Thank you. Anybody from Roondo Beach Educational Foundation? Superintendent Comment. All right. Well, then we'll move on to our one and only action item this evening. Can I get a motion and second to discuss 9.1 approve resolution number R2425 col26 for authorizing the acquisition associated services and lease purchase
013of network network infrastructure safety and security and student staff technology second okay Dr. Wesley or Suzanne are you presenting this The item beha uh before you is a procurement of technology related products and services that has been listed on our measure summed on our website and the finance agreement to fund these projects with 0% interest in annual payments over the course of five years. The request is for the board approval of a resolution recognizing the need to acquire the infrastructure of our district-wide network, safety, security, and communications equipment, student and staff technology products, and associated related services. This includes buzzing systems, access controls at all sites, three times the number of security cameras, and integrated student safety system integration clocks, bells, PA systems, and classroom phones. The district is seeking to procure this uh property
014through CMAS contracts, statewide contracts, NASPO value point uh NCPA contract and MSA agreements. It is also seeking to enter into an installment purchase agreement which the district believes provides us the most economical option to fund these major projects. Supporting documentation, the resolution and the exist exhibits are attached to the board agenda item. And I just want to add um because we did have some public comment that we have worked with our attorney. We have vetted this through our attorney. We have received in writing uh asurances that we are moving forward with this agreement um within the scope of the law. It's legal. It's valid. It's it's authorized. Um as a superintendent, I feel confident in this project after knowing what we've gone through to get here. We have done full site assessments on every site.
015We've been doing this since um prior to the winter break. And so I just want to make sure the board is aware that we have worked with the same attorney that we have um contracts with um and they are aware of a letter that came in yesterday and we've received further guidance that it is valid that moving forward with this agreement is authorized and valid under the law. Any board members have any questions or comments? We had a lot of discussion at it at our last board meeting and Miss Archer, I know you've been brought up to date and asked anything. I have I want to thank uh Dr. Wesley, Dr. Alpurn, and Miss Garcia for answering all of my questions very promptly. Um so I am prepared to move forward. I think also just
016again to be very clear, um we talked about phases last time and we provide the board more information on the the phases and so um should the board decide to move forward, we would want to begin with phase one quickly. Um and and our commit would be to come back and have a discussion about phase two and three prior to moving forward with those phases. But phase one was around the security of the schools, the buzzins, the bells. is a majority of the project as we talked about about 40 million of it. So, we wanted to just be clear about the timeline of moving forward with phase one. I did have a request. Um I know we as board members we have access to asking our questions of staff, but um once a decision is
017made about this, I would certainly like at a board meeting, a future board meeting to see how exciting it is the security the safety technology that we are doing that we're actually going to be moving from what was a reactive camera system to a proactive camera system. It's really going to be such a dramatic difference from what we've had and finally be able to answer the safety and security questions that we've had come up so often over the years. And we've always said, "Well, we need a bond. We need a bond. We need a bond." So, I'm excited to hear to get forward and moving toward hearing exactly what this is going to mean for our students and our community. Yep. We can do that with pictures and everything. Um just want to be also
018clear and for the record since our board meeting last week we have had other additional questions and those were answered additional documents and explanations were provided to the board members. I just want the public to wear be aware that we utilized last week very thoroughly and efficiently and effectively so that we are able to make decisions today. Just want to have that in the record that we have received additional information. Thank you. Yeah, I just want to thank Dr. Wesley, Dr. Alpern, and Miss Garcia because all of the questions that I raised at the last meeting as well as additional questions were all answered um satisfactory. So, thank you. Thank you for asking them. It's probably in the same vein then. Um one thing I want to disclose is that I work for a solution
019provider who doesn't necessarily work in this space. We work with network security. Cisco is a partner of ours. Being a partner of Cisco is like being a partner of Microsoft. There's no conflict here. There's no financial benefit one way the other. But just to be completely transparent, wanted to make sure everyone was aware of that. Um, but I also wanted to thank everyone because since we first, you know, found out about this, I've probably spent about 40 hours pouring through this, coming up with questions, people with questions. Uh, really appreciate all the responses to that because it has been a lot. Um, you know, I'm getting four responses at 4:30 in the morning. I realize I'm I'm asking a lot of questions, but I do appreciate all the work everyone went through to answer them.
020Uh because there there's a lot to this. This is everything we wanted to do with Measure S rolled into one single project. Um so there's a lot of pieces here to look at and I want to thank um you know, Mrs. Garcia and her team. One of the things I think it's important to understand is for a district our size, um this is probably fairly typical, but we have a very small IT time IT team. um they they are wonderful at what they do, but they do not have the resources to go through and do any of this, you know, for the most part themselves. Um so it's it's you talk about RFP process and things like that. That is a good competitive way of doing things. Doesn't necessarily save you money though. I from
021a vendor perspective, I go through RFPs all the time and yes, you do get competitive bidding and you get a lot of transparency, but it does increase the cost typically because um it's more work for a vendor to go through. So that's not always necessarily the a path to getting something for a better deal, but we don't have a team that can go through an RFP process. We would need help with something like that, just like we need help with any of these projects. So um there, you know, there's there's challenges both ways there. But um yeah, I've still got pages and pages here. So I'll let others speak first before I start digging into some of the other things I just wanted to highlight for everyone. I think questions. I think it's you. Oh,
022okay. All right. All right, I'll try and keep this as short as possible then. Um, so, you know, it's it's great that this concludes everything. Um, we do have a long-standing relationship with Mr. Shams. He's gone above and beyond and other projects for us to make sure things come out the way we need them to. Um, you know, it's it's easy much easier for our team to support working through a single vendor and a single solution uh set which is essentially Cisco for a lot of these things because again, we don't have the team to be able to do these on our own. And if that's something the board wanted to change a direction on, yes, we could save money overall by having hiring people and have doing it internally, but bond dollars can't be
023spent on people. Um, you would have to find some other way of doing that. So, with the limitations, you know, financially, this is is one way of doing all this. Um, it is a lot. Uh, you know, the vast majority of the dollars are going to be expended in phase one, so this is the last time we'll really be involved there. Um, so it's, you know, it's it's a substantial investment, but you know, it includes everything we're looking for. Some of the the questions, um, just highlighting some of the things on the the wireless network side. So, we're adding the the outdoor wireless network. Um, were we planning to to upgrade anything to Wi-Fi 7 or do anything internally? So, we're definitely expanding and augmenting the density of the network. Um, which how do you
024quantify that? We're adding wireless units um and we are exchanging some of the units that we currently have for Wi-Fi 7 capability. So it's going to look at the network as a whole. Um and I think one of the examples that calls uh for it uh directly is the AP test that I spoke about. So we're prepping uh not only for Wi-Fi but electrical uh to ensure that we have the latest and greatest uh Wi-Fi to sustain about 220 students simultaneously to take that test. So, we are actually piloting a couple of Wi-Fi 7 units. Um, when it comes to the point, that's something that I will come to the board, give you a Friday board update and say, "Hey, we're at the point of I'm going to order these units. This is where we're
025at, and this is the reasoning behind it." Um, before there's any purchases, um, we'll come back and say, "Hey, this is this is the plan. These are the units. I'm not replacing all of the AP units because as you recall, we did a lovely network refresh this past summer where we put brand new AP units across the district. We're only going to enhance the capability and as we move forward to make it sustainable and scalable as the goal is to have five units per uh five devices that each student will have. So, as I look at the network um I know we plan out I have to plan out five to 10 years ahead, right? I can't think of how many units or how many devices is a student going to have next year. I
026have to think five 10 years down the road. So definitely making it scalable for the to sustain the the units that we foresee in the future. Perfect. Thank you. And from a network capacity standpoint, what is our current bandwidth like between school sites to our ISP? Um and what would it be after this project? That's that's a great question. And I like to use the example of you have this fivegallon jar and you have all this capacity that we're getting from our internet service provider. Um what is happening though as we're pushing the data through the school sites we're losing data package. So it's like I have this five gallon jar and I'm trying to shove all that data into 16 ounces. So the water's pushing out because of the cabling and the infrastructure. So
027right now, even though we have the capacity to run uh 40 gig from our internet service provider, the capacity that we're pushing through the sides is nowhere near that. Um but once we do phase one, which is your cabling, your fiber, your copper, all that lovely stuff that you don't see. Um like your think of it of like your stove, your refrigerator, all those lovely appliances. We got those things. Uh what we need to do is rip out the stuff behind the scenes like your electrical, your gas pipes. That is what fiber and copper means to me in the network world. So that's what we're going to be doing to ensure that we can fit those five gallons of water into five gallons of a big jar of water to ensure we don't lose any
028data packets. Yeah, the infrastructure side's important. And is it safe to say this is the first time at the district level we've done something where instead of peacemailing it by school side or just being reactive, we're proactively standardizing everything everywhere. Yeah, this is pretty uh revolutionary. I um I do want to give credit historically there's been awesome projects that have taken Roondo to where it you know where it is now. But every technology comes to an end and has an end of life and we are there. So our goal is to ensure that all the systems are talking to each other given the funding that we've received throughout multiple uh whether it was measure Q uh whether it was -ate funding right we used that fund to the capacity and we did what we could
029with it right now we have the ability to use those funds and standardize across the board so all systems are talking to each other and um this is a small piece but I love my team and I want to ensure that I standardize not only when they're out they're providing tech support, but we do have situations where they're at a middle school that has TVs that are approximately 15 years old. And then we go to another site that could potentially have a TV that's maybe 2.5 years old. So just standardizing the equity and the technology of what students are experiencing, what the technology team is experiencing. I think that's one of the the goals. And of course, it's the security where all the systems are talking to each other. And if there is a crisis
030and there is a situation that it doesn't take us three engineers and 2.5 hours that it takes us one engineer immediately connecting to the dashboard and providing that data uh whether it's that data feed to our uh verdo beachd or whether it's providing data to our principal in a matter of minutes versus a couple of hours and one of the things you mentioned was measure Q. So measure Q paid for a lot of the technology we've had for the past decade. there was a technology endowment fund. It's how we got students Chromebooks um and along with so many other pieces of network technology that really were vital during the pandemic. Um and that's we were able to stretch that 12 years which was fantastic. Um but this is the next you know chance for the
031community invest in technology to keep our students moving forward. U one of the things you mentioned though was TVs though. So I know TVs are part of the or smart displays are part of phase one and some of those that we're replacing are only two and a half years old. What is the plan for like the timeline of replacing that? Are we are we basically going to be replacing something that's three years old or would that be done in phases or what would that look like? We will uh well the first thing I'm going to provide a report and see if I know I I mentioned it in maybe phase one phase two but because we're doing a holistic approach in terms of the two sites uh there will be a portion of those TVs
032purchased in phase one. So it's like do I put phase one phase two? Well it's technically phase one and a couple of other phases as we push out the TVs. um we are creative in it with uh the resources that we have. So what we do is if we have a TV that's 2.5 years old, we will use it to its capacity and look at collaboration rooms. We'll look at other rooms that are used to meet uh and we will move some of those TVs. their internal team is pretty creative and has u the ability to identify rooms that we should put a newer TV that doesn't it's not necessarily uh a classroom but we're going to standardize across the board putting um interactive TVs and the goal is that all teachers um have the
033ability to know how to use the technology have interactive TVs have TVs that connect to the internet um for engagement of students um and if there were a situ situation where a teacher is out, the ease of a sub just coming in and being able to run a lesson plan off of the drive that's going to be sitting on that TV. Um, and then they would just access the lesson. Boop, boop, there it is. The student is able to see the lesson. Uh, and right now we don't have that across the board. We have flash drives. We have TVs that don't even have the capacity for a flash drive. So even though there are some TVs that are maybe three years old, they don't have uh some of those u Wi-Fi capabilities. And then one
034of the big questions I know I had, probably a lot of us had was around all the professional services. There's about almost $10 million in in professional services, but not a lot of scope around that. Could you kind of describe maybe how that would be used um to make sure that you know this is a not to exceed but ideally it would be much less than um yeah what kind of oversight will you be using to to ensure that um we're trying to stay below the maximum out here because trying to make sure every dollar we spend gets us as far as possible in terms of technology. Yeah, absolutely. There's definitely the citizens oversight bond committee and it I will as invoices are coming in actually let me take it a step back before we
035make any purchases we are going to be meeting with the team to ensure that we are ordering the devices and the number of items that we need. So it could be less it could be more um in identifying all the classroom numbers making sure that the numbers are accurate. So when we're looking at as a whole, it's the not to exceed number to ensure that we do have that budget to purchase everything that we need and uh talking about the professional services right some of the the items in the software that we are acquiring is software as a service. So for example like the sock right? So we're looking at different uh software that's going to be functioning as a service providing security ensuring that we don't get hit with malicious intrusion that shouldn't be
036trying to connect to our network at 3:00 a.m. on Memorial uh day weekend. So it's systems that are working 24/7. Um and so the other piece I wanted to share that every invoice that comes in I will personally uh be signing and ensuring that that's um indeed the services that were rendered. Uh if not then at the last board meeting we talked about the credit phase. So if there are services that we did not acquire or equipment or hardware we did uh not receive then that would be a credit to um the escrow balance of 54 that we have. And I just want to add just in re recalling some of the questions that were asked and responded to that some of uh the services are over the course of the seven years in terms
037of the maintenance and um oversight and all of that that it was not just a one-time thing. It was over the course of the seven-year period. And I wanted to also add to that piece. It puts us in a in a budget uh friendly situation because we can see that the licenses we know that at the seven-year marker we're needing to reassess and look at the funding for moving forward after the seventh year. So, it's going to standardize not only the hardware, the software, but also the licensing um for all of our network equipment. I know there were some projects around piggyback bidding with CAMASS, NASPA, and whatnot. Um, and I do see, you know, in 2020 we had one for $1.5 million for classroom cooling and installation. Um, synthetic turf was just under a
038million dollars. So, we we have certainly utilized this previously, including with previous uh IT vendors or current IT vendors, I'm not sure. Um, there's again, just to to be absolutely certain, there's no concerns about that about using piggyback bidding for this. Um, I have no concerns because I I have communicated with our attorney over the phone. um received um in writing um twice. Uh one through the draft of the resolution, which they couldn't do if they didn't guarantee and authorize that the the the procurement of the services and the items were legal. Um and I followed up with the attorney yesterday as well to again double check and make sure that we're moving forward in a legal manner. Thank you. Which is why I feel confident. Sorry. And and one followup, you you'd responded to
039this this morning at 4:30 a.m., which I really appreciate. You're welcome. But thank you again for all your help there. But on the licensing for the cameras, um you mentioned that one of those we were probably only using one of those licenses. Um for because there was one for 898 cameras, I believe, and there was one for,095. Yeah. Would we not be using the the license for,95 or what? the delta in between those were sensors. So we were uh we had a conversation would that be something that RBUSD was going to move forward. Um I don't foresee that we will but again I'm going to bring it back to the table to see if that's something but again that's not uh something we're acquiring in phase one, phase two and even in phase three. So,
040um I will come back to the table and and share what it means, what it does, and how it provides security for students. Um and then it'll be discussed and we can move forward after that. Perfect. Thank I I appreciate that because I again I appreciate the holistic nature of this. I just want to make sure we continue to review and and make sure every dollar we're spending from this is doing the most good possible for students because this is a massive investment that we've asked the community for through measure S and we really appreciate it. I just want to make sure that um you know we're very cognizant of what we asked them for and that we're delivering it. I appreciate that. Thank you. I've got about a million other questions that I won't
041bore people with because it goes into a lot of technical details. um the technical details of I believe the vote in question is to approve the overall contract not all of the each technical pieces. So um do you have any questions about overall the contract? Are we ready to move forward with the vote? The uh the one one piece I did have uh on the recital um and for the most part it says where is the board of the district? The board of the district there is one that says where is the district has determined that is in the best interest. Do we want to change that to where is the board of the district? Yeah, that's what came from the attorney, right? Okay. So, if the attorney said no, then okay. Just wanted to
042make sure. I mean, I think it could be consistent the board of the the district. There may be a reason for doing it that way. I don't know. No. Yeah. I think it'd be best to approve it as is. As is. Yeah. Anything else? That's all I have. Okay. All those in favor say I. I. Any opposed? Any abstensions? Motion passes. Let's go. Transformers technology in Roondo Beach Unified School District. Uh we can move on to um board member reports if we have any. I you know what I'm going to say? We don't except we're going to give Miss Archer a chance if she would like to say anything. Nobody else gets to give a report this meeting. I get to say that for the last time in my role as president. Thank you, President
043Finn. I am um so excited to work with my fellow board members here. uh Dr. Wesley and her cabinet. Um I've been a longtime Red Roondo resident, parent in this community and I am so excited for all of us to get to work um taking care of our students, our staff, our teachers, um and each other. So, thank you so much for this opportunity. Well, thank you. We'll put you to work right now because I need to declare a need for the board to go into close session. Now that we have our board to discuss after hearing any public comment with regard to items 12.3 conference with real property negotiators Valor Christian Academy site and 12.4 conference with real property negotiators senior housing site property. Do we have any comments on those items? Well, if
044not, we will recess. Do I have to take a vote to receive close session? We will come back after we're done. So move second. All those in favor say I. I. We'll be right back. Okay, the board is back from close session. On item 12.3, the board received information and gave direction to staff. And on 12.4, the board received information. Can I get a motion in second to adjurnn this meeting? You want a second? Second. All those in favor say I. I. The meeting is adjourned. Thank you.