001Mr. >> Mr. Chair, >> good evening. 6.0 reconvene open session procedural business 5:30 p.m. 6.1 call to order. The board of trustees are hereby reconvening. Let me get my brain screwed on straight. 6.1 call to order. The voter trustees are hereby convening the open session at 5:33 p.m. 6.2. Roll call. Trustees identify themselves by first and last name to formally establish quorum. Diana Ridland um trustee area 2. Cindy Gardner, trustee area 3. >> Dr. William Melinger, trustee area 1, home of Valley of Enchantment Elementary School. >> Very good. So, we do have a quorum with three of us. Unfortunately, um, Scott Craft and Jordan Zerati are not able to join us tonight, but we do have our quorum of having three of us here. 5.3 Pledge of Allegiance. I'm going to ask Mr. Harrison Skull
002to lead us. for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands one nation indivisible with liberty and justice. >> Thank you. >> 7.0 0 C post session report 7.1 announcement of reportable reportable actions taken during close session reporting out statement is in close session the board took action to dismiss classified employee number 3022 pursuant to education code sections 45113 and 45116 article 1323 of the agreement between the district and the California school employees association and district board policy and administrative regulation 4218 effective immediately and directed the superintendent or designate to send out appropriate legal notices. It was uh voted on and it was a unanimous vote. Moving forward 8.0 public testimony we do have. So I'm going to go ahead
003and read 8.1 public comment period for items listed on this agenda and nana agenda items within the subject matter jurisdiction of the go governing board. The public comment period is administered by state law and is the point in the meeting set aside for members of the public to share their opinions with the board. Open meeting laws do not permit the board to engage in dialogue or answer questions. Though may not take action on non-aggenda issues raised at the public comment period. The board, for example, may refer any matter to the superintendent for review or take action to direct staff to place a matter of business on a future agenda. No person is granted any privilege by the governing board to make statements which may be considered defamatory or otherwise actionable by other persons, including district
004officers and employees. Protocols for speakers. Any person who wishes to address the governing board on agenda and non-aggenda items within the subject matter of their jurisdiction must complete a speaker form and submit it to the executive secretary to the superintendent before the meeting is called to order. Individual speakers are allowed three minutes to address the board on each agenda item. The board limits the total time for public input on each item to 20 minutes. Speakers who have complaints against board members or staff are encouraged to seek resolution to these complaints by using the rim of the world Unified School District written complaint procedure rather than orally addressing them at a meeting. The board will not respond to such complaints until the applicable complaint procedure BPR1312.1 has been followed and has reached the board level. Where
005a complaint concerns a district employee identifiable by name, position, or other facts, the board cannot respond until proper written notice has been given to the employee pursuant to government code section 54957. The quorum. The governing board is interested in the ideas and opinions of all stakeholders and endeavors to incorporate community views into its deliberations and decisions. At the same time, it must be able to conduct its business in an organized and efficient manner, free from material disruption. Therefore, in accordance with board bylaw 9323 and government code section 54957.9, audience members may not disrupt, disturb, or otherwise impute the orderly conduct of this meeting. Open meeting laws do not confer any privilege or protection for expression beyond that otherwise provided by law. The public's understanding and cooperation are appreciated. So, um, I'm going to go ahead
006to the first public comment. I'm going to ask Ben Pratt, who is representing building trades on the topic MC3 program and other support, if you can please come forward. Um, and >> yeah, right there. And on the microphone, you're going to go ahead and hit the button at the bottom so the light turns red and that'll tell us if the speaker is on. You want to be able So, if you want to have a seat and uh and there will be a timer so you'll see the three minutes. So, thank you. >> You guys hear me? Okay. All right. Good evening, members of the board. How you doing? My name is Ben. I am the vice president of the International Brotherhood of Legend Workers in Sanino, Ino, and Mono County. Um, I'm also a delegate
007to the Building Trades Council, uh, which is kind of the umbrella organization for all the trade affiliates, um, in the region. Um the reason that I'm here tonight is because uh uh we believe in doing outreach to the districts and uh providing apprentichip opportunities to high school students here in the region and uh um it was I was talking with Mr. Chefs over here and uh was kind of brought to my attention that the mountain communities um may not be receiving a lot of that outreach and I think that you know all kids deserve the opportunity. what we uh what we offer in the IBW for instance and it will be the same for all trades with with minor differences but uh for us uh specifically it's a five-year apprenticeship program where you uh earn
008as you learn and uh uh it results in a six-figure income and it's completely debtree and there's no charge to the student. Um the way that we usually uh you know facilitate that for for high school kids is that uh we typically start out by doing outreach at the high school level and uh you know just identifying um young folks that are uh interested in what we have to offer and uh and just kind of you know giving them a taste of uh you know multiple crafts and uh usually by the time they're a senior they'll have have a chance to kind of identify which one seems to uh uh peique their interest the most and then we can point them in the right direction of how to to uh really engage in the apprenticeship
009process and and get that ball rolling. Um again, there are no strings attached to this. We just do this because this is our way of of of giving back. You know, I wouldn't be uh the vice president of anything if it wasn't for uh you know, some electrician taking a chance on me when I was a young guy and just teaching me the ropes. Um, full transparency, you know, some of the unions, uh, you know, back in the 70s and 80s were kind of a good old boys club and you had to know somebody to get in. And, uh, it took me a while to get in because of that. I didn't know anybody. And, uh, we're working really hard to change that and and to make these opportunities available, you know, to to anybody
010who wants them. Um, we, uh, we believe in what we're doing and we believe in what we're selling here. and it's uh uh it's near and dear to my heart. Um I was lucky when I when I walked in here to run into the principal of of Royal High School. I was able to share my contact with him and hopefully I'll be talking to his CTE director there soon. And uh anywhere we can be of service. Um I'm a great contact. I know Mr. Chefs is a great contact up here and uh we're just happy to help. Okay. That's timing right there. Thank you. And it sounds like you already have a followup set up, so I was going to defer it to you, but it sounds like >> your Thank you guys. Appreciate it.
011>> Thank you. And then we also have Harrison Scolan representing Rim Family Services um wanting to discuss parent education night in conjunction with a school event or distributed um announcement to parents using school methods of communication and you're going to want to hit the button so the red light comes on. >> All right. Good evening. My name is Harrison Scholen from RI family services. I'm the prevention program coordinator and my particular department is over environmental prevention where our goal is to prevent youth access to drugs and alcohol and this is done through our activities such as the game skate competition at the Crestline skate park, youth art shows as well as youth dances. Another way we accomplish this is through our parent night presentations. In the past, we've hosted these events at the Twin Peaks
012Community Center as well as online, but we feel that we aren't reaching enough parents with that. And because as you also know if you want to help a youth, you also need to have parent involvement. What we were wondering is if there's an activity or some other form of a parent conference that the school district already hosts that we could be a part of. We found at events such as the health fair held earlier this year, we were better able to reach the parents when they're already at an event. Another idea is if there isn't one at least for this calendar year, if the school would be willing to help us promote our event through the newsletter or any other methods of communication to bring awareness to that parent education night. Now, the goal of
013the event would be to share with the parents the dangers of fentinel, vaping, and other drugs that our youth are being exposed to. This would also be a way to connect more more with the community on ways to help and recover from addiction to these substances. So get in to get in contact with us or with me you can call my direct line at 909-25586 or the main office at 9093361800. Thank you. >> And thank you and um if I can ask you to contact our main office um to be able to facilitate getting what you need. Next up, I've got the teachers associations. Is there anybody here to represent RTA? Let me go ahead with CSEA then. I see some CSA folks here. The button or >> No, it's already on. Red light's on.
014>> Good evening. I appreciate the opportunity to speak on behalf of CSCA. I also appreciate the opportunity to speak with the board as we begin the new school year. This is my 19th year with RAM and I have seen so many changes. Some have been good changes, some have not, but year after year I look forward to being with the kids and seeing them grow and grow. Each year we have welcomed back morning. Usually they are really good. is to see our friends, to get to know each other again. How's your summer and everything? This year was a little bit different. We as classified felt out of sorts. I think one of the reasons that we fell out of sorts is because the guest speaker, the guest speaker that we had was geared more towards
015the teachers. I know AI is here. I understand AI but I am not a teacher in a classroom and I don't feel that I need to know AI. What we need is we need a speaker who is uplifting, motivating to get us energized to get us going for the upcoming year. Not only that, no RIM employee was recognized for their services. Every year we have been recognized for 5 years, 10 years, 15 years, 20 years. And I know some people think getting a pen and a certificate might not be much, but the fact that they've been here that long at the rim school districts is an accomplishment in itself. There was no recognition at all. So again, declassified felt left out, especially for the custodians in the maintenance where they don't use AI in their
016job. In other areas, they might. I was there. I like I said, I've seen it. I understand it, but I don't use it in my job. Maybe if I went back into a classroom, I would. So again, we felt left out. We felt defeated before we ever even started. We do appreciate the efforts the board has made to recognize our work, including the protection of benefits, commitment to consistently in raises in in our benefits. Unfortunately, in some areas, it's still very hard. I know there's a lot going out there. We have inflation, gas prices, food prices, and things are not going down. Prices keep going up. With the passage of last year's bonds, many of those responsible for putting those funds to good use will help our classified employees, especially in our facilities and our
017maintenance. However, we still need to prioritize these areas and make sure we have personnel and positions to keep our facilities safe, clean, and well-maintained. And I know we are doing that. I know we had our I know we had our slides where it showed where our bonds and what is going on with our measure and we are very thankful and we know there are steps in there that will help and will keep our facilities and our maintenance workers very busy. Classified has given and given so much of our time and efforts and for what to cut another position to add more work on their plate for little pay. Let's see if we can do 16 hours of work in an eight-hour day. I applaud our secretaries at our schools. Our secretaries do not get enough.
018They work so hard and especially at the beginning of the school year with everything that is going on. Who do we go to? We go to the secretaries. Those principles lean on those secretaries. Without those secretaries, we would be lost. We are so fortunate to have a new secretary at LE who is so overwhelmed, but her presence and her smile keep us going knowing that she will learn the position. We need to make sure we have instructional support personnel in place to assist our teachers and students. We need training. We need training. You can't train You can't train assistants in one day. You can't train a secretary in one day. I know that teachers get trained not a lot, but they do have a training day to where they go over certain things. We need
019that for classified, especially in new positions. And it seems like we are always always hiring new assistants in each area. Once in a classroom, the teacher will do their best to help their assistants, but the kids are already there. It's so you're trying to say, "Okay, you need to do this, you need to do that." But when you have students there, and especially in moderate to severe, when you have someone in a wheelchair, you can't do the training. They already have to know. They have to know what to do. You can't say, "Oh, excuse me. Hold on. I need to train you in this." So again, we do need training. In my role working with all elementary students, I see the value of classified what they bring to our schools each day. I trust you
020will do as well and you will continue to take the steps to ensure us to have a wellsupportive classified staff. We are always in need. Noon duties assistance. We are always in need in other areas. They come and go. We have to come up with a plan to keep our assistance. I think if not only with raises but with training. We need to be effective in training. We have so many of these people who come into our schools without any training and then we stick them in a classroom and expect them to know what to do. It's not going to happen. Just like with the secretary at lee, she is doing the best she possibly can, but with the two-day training, she has so much to learn and she is doing the best that she
021possibly can and she's going to be the a great secretary to the principal. But without efficient training, it's hard. Just like with many of our other positions, I'm lucky that I've been in this role for 19 years, that I see what is going on and that I know what I am supposed to do. But even that changes every day as the enrollment either increases or decreases. And right now, I'm thankful that our enrollment is up. I see how many kids are at VOE. I know we have 563 kids there because I see those kids when they come to PE and there are 32 kids in those classrooms and we are managing to teach them some sort of physical education to keep them moving. So we do have a program. I hope our enrollment keeps going
022up as things keep going on and people move up here. But and I know with the measure and with the bond that our facility and our maintenance workers will keep working, but there's so much to do and we would just like your support. Thank you. >> Okay, moving on to 9.0 zero reports and presentations 9.1 governing board members. Bill, can we kick this off, please? >> That means I get to say welcome back everybody. Welcome back to all of our staff. Welcome back to our students. It's a secret, but Molly's here and she actually is our student rep, too. So, >> Scott, >> she's not Scott crap. That's But welcome back, everybody. It's every every year when we begin the year is such a special experience and and I've already we've been to a couple
023of the back to school nights already. We've been out there as trustees uh willing and available to con converse. Some of that's obviously with staff people. That's also opportunity for us to converse with parents and family members. And so we will be at all of our back- to-school nights and there there will be trustees present and available for anyone to talk to. And that as I just touched on includes staff as well as parents and students. And so um right conversations that we we've had already in the first two. Um, I just got to say it's also really for me just special to see all of our principles and assistant principles that are here as well tonight. Our our new teams that are here. So, lots of good things. So, it's good to see all
024of you here and I appreciate each one of you. Um, for me, um, CSEA, I cannot separate CSEA and RTA. You're all important, everybody. So, and I'm not going to go down the list because I know I'll forget somebody and then I'll get in trouble. But, but everyone on staff really matters and and I was just thinking that as we're coming into this year, this is an opportunity for students to begin again. They start in a sense with a clean slate. They they start with no uh points for or against. uh and they have the opportunity especially some of us uh maybe have reached a point where we need to make some changes and get this gives us that opportunity but in reality that same thing is true for all of our staff too. We
025begin new we begin fresh uh and that includes not just our new people who have joined us but but for everybody and so um welcome back. I also wanted to make just a couple of comments about um the college the career and college fair Stephanire I think I got that right is September 25th and hopefully the public hears about this uh there are opportunities to present and that would be a great place for you to be with a table. Okay. So, so the community has opportunities to present their career opportunities, college opportunities all at the career fair that's coming up September 25th. I know you're saying, "Bill, that's a long ways away." No, it is not. So, getting the word out now and I encourage that participation. Uh, students will be there. Uh, but there's
026still opportunities for more businesses as well to be represented. I do want to say just a word. I continue to be concerned um about our deficit spending and what that means. Um we all know that we're still going to have to make reductions. Uh I'm pleased that we had the budget committee that worked last year and and we'll be doing that again and those conversations and the involvement of all of our staff in that budget conversation is really vital and important. and unfortunate also because we have the challenges that the state doesn't seem to be funding everything that that we need to funding and so um concerns about where do we go financially how do we how do we um support our staff financially the way we would like to with the limitations and restrictions
027and then the fact that we're already in deficit spending we're going to reach a point and it was really a serious point where um the county could say, "Okay, you you're not qualified. You can't do this." And then they start to take over certain things within our district. And we need to take the steps that we have to take. Unfortunately, as was said last year, I believe by Dr. Siano about some tough decisions that we're going to have to make as we continue to proceed. I am thankful along with CSA that we have not gone down at this moment. Of course, we don't really know all of our numbers yet, but I'm thankful that we're not going down and thankful that we have new programs like the preschool that has begun and I'm thankful that
028adult education is coming just a couple weeks. So, lots of good things and this is an opportunity to begin. So, again, welcome back everybody. Thank you, Bill. So, I I apparently don't have crap to say because he did it all. Just kidding. I Welcome back, everybody. I'm excited. I was so excited to see everybody at the district breakfast. Um I forget that it just I feel like somebody's finger is on the um fast forward button on a remote and I forget that I haven't seen you for a couple months and and we have to catch up. So, it was really great catching up with people that I hadn't seen since June. Um, I want to thank all of the staff for getting the schools ready, um, to get them cleaned, to get them welcoming for
029our students, for the teachers getting their classrooms ready. I know that they they love to have them all fresh, like Bill said, clean and fresh, and let's start again. So, I I appreciate all the effort that people put into the schools to welcome the students and the parents back. Um, it is as a parent really great to walk into a school that just feels so welcoming that has those little signs that everywhere in the elementary classroom. It's just so cute. I want to thank our PTAs for putting on both the welcome back breakfast for the district and also the individual activities that they are doing at each school site. I have to say Kimberly chefs has kind of cray cray in terms of how much she does, but I want to say that each school
030does their own thing to improve the culture and the learning environment for their schools. And I know they have great plans to continue to do so. So, thank them for putting together a year-long program. Um, I I am excited about college and career fair. I'm not really sure what special makeup effects has to bring to the table, but I love having a table there to to at least get the kids thinking about their postsecary life. What do I imagine my life being out of out of high school? I mean, I still imagine what am I going to do with my life? And so, I just think it's really great all the effort that Stephanie and the uh Phillips in the school puts into it to at least maybe get that little light bulb going on
031the first level. Um, and then the the I'm just excited for this school year. I am always excited for this school year to start. So, welcome back everybody. appreciate and thank you. Thank you for bringing the trees. You're so exciting. All right. Thanks. Happy new school year everybody. Um I'm going to try and not be too repetitive. I already um agree with everything that Bill and Sun said. Um had a busy week or two um in terms of getting back in the swing of things myself as far as school district stuff and there's some positives that I'm incredibly excited about. And then I also do have some concerns. I'll start with this. The concern stuff is that it's been very frustrating past several months in terms of the roller coaster that we've been on financially
032from the state and from the federal government. It's incredibly hard to plan. I think Jenny would agree with that. It's hard to know where we're at financially when there's a lot of money that's been promised then taken away and then promised then taken away. So, it is it has definitely been a challenge um following the news with all of that, having our power outage on the mountain a couple days ago. Um I hope that's not a precursor of what's to come. We've gotten um done a really good job, thank you, Jim, with getting um generators going, but we are not completely there in the district and we want to be able to make sure that we can have students get as much opportunity to be on on campus to be learning as possible. And so,
033um, very, very appreciative that we do have the bond, um, that has been passed at this point. Um, it's going to take a while for us to be able to start seeing the fruits of our labor there. And I am concerned that our community may not necessarily always understand that it will be a process at this point. Even though the bond has been passed as of almost a year ago, a lot of the things, everything that we want to do with that money, first we need to get the money first. And there's a planning process. So, in the coming days or weeks, while we see incredible high temperatures, we're not there yet as far as having solutions. And I just really am hopeful that people will understand that we are um going to continue to
034do everything we can, but we're not there yet. Um let me see here. In terms of things I'm excited about, repeating what uh Bill and Sue said, we have preschool. So cool. Then also adults, adult education. So in terms of having offerings to our communities, we are basically a solution for everybody at this point depending on what they're what they're looking for educationally and it's just going to continue to grow. Um Jessica Mzakas who I think hunter um Harrison's here anymore but um he um mentioned the um health fair she has up to her tricks again and there's a program that she's put together at BOE called rooted together really trying to encourage our community members to come in and play with our kids spend time with our kids so during recess during lunch during
035you know just being able to have this process so if you're interested in learning about that I don't have the email right now So, actually go on the website, our district website. Email me and I'll forward you the information, but this is a program to be able to try and help um bring the community more into VOE. It's very exciting. It'll be great for kids. Um ELOP has been a incredibly successful program and it was already alluded to as we're looking at increasing that and that is just going to be fantastic. So, I love the fact that we're building on successes and we're creating new programs um while we're also doing our darnest to be as fiscally minded as possible. We're creating more opportunities for students and it's wonderful that we have other opportunities that
036might arise to be able to make sure that our students are getting more and more. Um let's see here. Oh, I went and helped out at Scott's Lodge. went through things a couple days ago and happened upon the Star Night Cafe which is right adjacent to um um photo and it it is beautiful. It looks like you're immersed in a Van Go little little little patio. So if you happen to be over at the high school, take a gander over by photo. It's amazing. You have the sky painted the the ceiling painted like the star night from one of Van Go's paintings and then you have it's like the cafe and it's just really absolutely amazing. So, I encourage you to check that out. Um, and let me see here. And and oh, and thank
037you, Rotary. I just Yes, Cindy just shared with me. Yes, of course, Rotary donated the beastro tables. So, as Crystal mentioned at BLE's back to school night, kids are already, I guess, last school year were already going and hanging out at the cafe there, and it is absolutely gorgeous. So, um, it's there's really phenomenal things happening on our campuses. So, um, I at at the first day of school, I was helping out. Um, yes, the chefs asked me to help out with PTA and I was there and it was lovely to see first day of school activities going on and to see the love that's on that campus and I'm sure it was echoed everywhere throughout the school district. Um, kids so excited to see each other, kids so excited to see teachers as bus
038drivers, all the, you know, and and the love and the the excitement. Yes, some of the students are incredibly nervous. There's MPH students who are waiting for their bus and it was just lovely to see the older kids comforting the younger kids. All of just the love that was apparent and on so many different layers. PTA and other community members helping out, the teachers there to greet students as they're arriving. So many different really cool things that just shows time and time again how much love there is in this community and just how much we're doing right. and um just wanted to express my appreciation to staff, to community, to everybody that we are doing so much for our students. We can do more, but just to recognize how much we already are doing and
039I really am optimistic about this coming school year. Um we can't do enough for our staff and we don't have the money enough to be able to do everything that we want to do. However, we can do it to make sure that they know that they're appreciated and they're valued. We need to keep on doing that while we try to take care of their needs as well. And I believe that our across the board up here, we want to be able to make sure we're doing what we can to support the folks that are loving on our kids. So, thank you. Going to end it on that. >> Madam President, we can add them. >> Yes. >> I forgot to make a comment. We're at the beginning of the school year. Red means stop. >>
040Yes. >> Red means stop. Pass the word to community members. Red means stop. yellow buses with red lights blinking with red lights on the back with a stop sign on the side means stop. It doesn't mean speed up and run pass by. It doesn't mean honk your horn. It doesn't mean avoidance. It means stop. And we've already had dangerous situations and we have kids out in dangerous places. Red means stop. That also means in the driveways at the school. We need to be careful wherever children are. Red means stop. Can anyone say that? Red means stop. Thank you. >> So exciting. >> 9.2. Superintendent Dr. Paul Seiana. >> So, what does red mean? >> Well, thank you all for being here tonight. I want to welcome back our students, families, staff, and community members uh
041for coming out for their 2025 26th school year this year. This year's filled with promise and excitement. I had an opportunity started out with a welcome back breakfast and our PTA provided a delicious breakfast our entire staff and we had district sponsors provide giveaways for our staff as well. So, I want to thank those sponsors. Also, we had the opportunity PTA to encourage everyone to join and support that organization. Really, those organizations, they support our students and that's what we're looking for in terms of involvement. Lastly, I want to also um u talk about, you know, opportunity. This provided an opportunity for staff to come together as one team and that was kind of the whole purpose of the welcome back breakfast. And I want to talk a little bit about the AI piece because
042of the fact that uh we as a district has to have to put our policies together around artificial intelligence. It may not affect all areas, but we have to as a district look to see how we're going to put guard rails around it for our students to learn, how we're going to um look at, you know, how it affects the jobs that we do every day. And then also, you know, what is our policy around that in terms of student learning? So, we've got some work to do there. There'll be an AI task force that'll be coming forward that we form. We want, you know, a representative group uh to be part of that. So, as we navigate that, help us develop and formalize our board policies. I also had the opportunity to visit all
043school sites on opening day. What I obser observe excited me the most was students, families and staff coming together as one thriving community. And we've got an opportunity to see the excitement of students uh learning in the classroom, teachers excited uh to teach and classify and certificate staff coming together to create a welcoming environment for our students. So I want to thank all of your efforts for that. It was a very very smooth transition opening day. Some of you may not have seemed so smooth out there, particularly our our principles who been running around on campus and but she handled it extremely well. So I want to thank you for that. >> Thank you for donuts. >> Oh, you're welcome. >> Yeah, we had a Yeah, that's another we had actually had an added guest
044at CH. So uh yes, a bear was the guest. So, we called James Fishing Game. We were able to get that moved out of the moved out of near the school location and uh handling extremely well. Thank you, Miss Marshall. I also want to thank everyone for, you know, for coming together for this year. I'm excited about the 2526 school year. We mentioned already the programs that we're that we're initiating and we believe that we have future partnerships ahead, continuing to expand those partnerships and really focusing on, you know, what matters for students and as long as we stay focused on that, we're going to have an exciting and have our students thrive and exciting school year. So, thank you for your time today. 9.3 personnel services an update current status of personnel services. Shannon
045Hansen, assistant superintendent, personnel people services. Good evening board. Um, thank you for having me. Um, and present up personnel report for uh, August 14th, 2025. First of all, I would like to recognize the personnel team. Miss Deborah Msina, she's the assistant administrative system to off of personnel, people, and risk management. Morgan Haley, coordinator personnel, and myself. Um, that did a wonderful job over the summer. very busy as you go through this report with me with us and um just how many people we on boarded this year and how much was during man um during this year. Uh Elop had a lot um to do with that. So um Elop is definitely growing >> right now. Current management position is are we have 13 certificated management positions. Eight classified we have a total of 155 bless
046you 155 certificated employees and 195 classified employees. And of certificated management we have two one two brand new ones uh Miss Zimmer and Mr. Robinson. So welcome to the Ren family. on a certificated side, we had a total of 15 resignations and retirees, 14 new hires, five transfers, and three change of status, which were promotions and contracts, etc. I would like to go back and we have even though um I would like to recognize Tracy Marsher as our interim principal at CHE as well. On the classified side, we had 11 resations and retirees, 11 new hires, nine transfers, and five change of status, which is promotions, contracts, changes, etc. So for the total of the summer from June, let's see, June 30th, I believe it is June 30th, um to current, we had a total
047staff changes up over the summer of over of 72 open positions. As as of today, we have our speech and language pathologist. Uh we brought one back for a total of two. We we do have one virtual, so we are still looking for that third SLP. So, anyone out there who knows an SOP, have them contact us. Uh we refle the preschool coordinator position. Um but we may have a a a line in sight on one. So, um hopefully uh we can get that uh filled. We've flown that position several times and we'll be extra picky on this one just because it is a new program. It's a very important program and we just we just haven't found the right fit program of the world. Um we're looking for a ESL adult school teacher. Um
048and um we hire we're interviewing tomorrow. I believe it was today. Uh interviewed today for our adult school and um I'm sure we'll be speaking with Miss Montiel about uh the outcome of that and we looking for new duties and our instructional aid too. Those are current positions that are being flown at this time. Just kind of go over uh some substitute staffing. All substitute positions are posted three to four weeks just to kind of give the board an idea of how we uh post uh substitute positions uh within the personnel department. Uh we we do it at a 3 to four week cycle throughout the calendar uh calendar year of every single month. application screening process takes about a week to go through the applications, set up the uh um uh set up the
049onboarding or excuse me, the testing assessment process, the screening of the application, contacting them and scheduling test. And so that takes about a week. Once that week is up, we refly back open for another three to four weeks cycle. uh the personnel department department um has um every single year at the end of the uh school year we go through and do a purge of the substitute um list because as we know as uh administrative uh assistance on site. The last thing we want to do is contact someone on the sub list who hasn't sub for us for two years. And so we want to make sure that the list is currently up to date. So what we started doing is purging at the end of every school year. And how we look at that
050is if you did not take a paycheck in the um that calendar month, we purge and you're removed from the list. They can always come back on um but they have to reapply just you know just to ensure that the list is currently updated. So over the summer we purged terminated eight certificated and 15 classified employees due to the prolong inactivity and like I said we purge at the end of the school year. This provides the most accurate list for clerical staff on site. Um these are current staffing numbers substitute staffing numbers. We have 76 guest teachers, 30 instructional aids, 19 new duties, new duty, 11 custod custodian subs, 18 clerical, eight health aids, three secretary, and 13 CNS, which is child nutrition services. Those are the most up-to-date current active members on the sub
051list. How do we promote our job openings? We continue to do it through Edjoin. We also um our management positions we put them on the AXA uh website as well. Um and then our local papers parent square direct district email hyperlink on the district website and through our job fairs. Uh Miss uh Phillips has uh invited me to the school uh to remember the high school career and college fair. So we're going to definitely be talking about the kids who are graduating. Hey, come on over to Rim. Apply to be a substitute. Be great um positions while you're working your way through college or working away or anything, but come on over to R of the World Unified School District to be a sub. Um and so we'll be promoting at the college and career
052fair as well. Any questions? Yes, sir. How many people are are excuse me, how many new duties are open? I believe this one that's two you got you need two now so total of three >> three and related to that um are any of the people that are on the substitute list potential candidates to fill those >> major that's a great question Dr. Melinger. Um, by the way, I didn't mean to point out these two ladies in Becky. Um, when majority of our the people that get hired are from our sublist. So, that's it. So, if anyone's out there looking for a job within the school district, any school district, but especially the best way to get into the school district is start out as subs. get your get your foot in the door as
053they would say and then um so that way uh you establish a work history within RIM and as we know on sites we know the subs like hey this has been a very valuable sub and um they interview and a lot of our subs get hired on full-time >> and number of instructional A2s that we might need and what are the requirements briefly >> uh the require the the difference we have two we have two um categories for instructions. We have insertional aid one which is our mild to mod support and we have our instructional t instructional aid 2 which is our mod severe extensive support. Our extensive support um require I2 require or in the drop description is diapering duties um and other duties that may the child may be experiencing under the IEP.
054that's within the job duties of instruction two. Instruction one, that is not in the job duties. However, they can perform that duty with a compensation that is agreed upon with within the contract. And the current number of IE2s, Mr. Robinson, I'm putting you on the spot. Do you know that top of your head? >> No. How many do we need? >> Three. Three, right? >> Yeah. Thank you. Give or take five. But no, we we're looking at three right now. >> Thank you. You're welcome. >> You have a question as far as uh um posting for our job openings. I'm wondering if we've ever tried or considered doing it off Facebook. >> We No, I have. We I have not in my tenure. Uh uh Miss Riven, I have not. That is something that I
055can speak with uh uh RT Mr. Malone about RT tech and putting it onto our Facebook page and um other social media platforms. Um at least the link to the edge joint. >> At least a link to the Yeah. I I I'm not saying we should or we shouldn't. I just did something that when you listed those different sources thinking the way that people might be looking for jobs on the mountain, they've probably been linked to look in those locations except for maybe the newspaper. Yeah, >> and it it's a valid point is is putting the link onto social media and the more the more message I mean the me more ways we can send out the message the better. >> I I want to see Tik Tok videos. I want to see you do
056Tik Tok. >> You want to see I I'll put this the Scott mask on and I'll go to Tik Tok. >> I can help you do that then be really easy, >> you know. >> Are you gonna wear the kills? I will only if I can hold the sword. Who wants a sword? Can I hold the sword? >> A sword in the office of the principal's office. >> Question about that. >> Okay, I'll talk to myself. Um, >> any other questions? >> I just like the Tik Tok idea. >> The Tik Tok idea. You're gonna hold me to that. Sure. All right. Thank you very much. >> Thank you. Well, 9.4 Educational Services an update on the current status of technology at room of the world unified school district Mark Malone director of technology services
057>> he's busy doing >> chats right here Good evening board. Um thank you for giving me the opportunity to give you a quick update on uh technology services. So uh quick disclaimer and this is related back to AI was I had a presentation made done completed and I just wanted to see what AI could do to my presentation. So this afternoon I took my presentation, dumped it in the chat GBT and it spit out an even better presentation. So um when when we think about AI, yes it can be a problem but it can also be a solution and a quick solution. So in my case it was a quick solution. So um go to the next page. >> So the role of the IT department um >> which one are we seeing? >> Chat
058GPT. >> Yeah, you're seeing the chat GPT one. So >> I'm excited. >> It Yes, it it's good. It's it's good. Um but in some ways again AI is not the answer to everything. So there was some polishing that I needed to do. So in any case um the role of the IT department is uh provide reliable devices for students and staff uh maintain district network and classroom technology uh support instructional software platforms protect data to ensure cyber security um and partner with teachers, administrators and families. Um our our number one mission is to make sure that that person, employee, family, student, whoever has the best experience with technology for the school district. We don't want to put out something that makes it very difficult for them to maneuver. Um you know, our kids want
059to go on um Aries and they want to see their grades. They want to parents want to see attendance. They want to see report cards. We want to give them the best option that we can for it. Um, this summer we implemented the online enrollment which completely blew our minds on how many parents actually did it. Um, I think at last 70% of our parents did online enrollment versus coming into the office. So, that's an amazing thing. We've had a little bumps and glitches that we found out after the fact. Um, but all in all, I think it's been a good experience. >> Wow, Mr. Anthem of every classroom, right? >> All right. Um, so the next thing I want to talk about is tickets. And, um, it we run our day on tickets really.
060Um, we want to make sure that when a teacher, staff member, maintenance person, whoever puts in a ticket, we respond to it right away. Um, we uh track them all for accuracy and accountability. It provides or it prioritizes our day. Um, um, teaches us response times. If teachers are putting in the exact same ticket at every school, something's going on, right? Internet's down. we can't get into Aries. We can we can see that happening in real time and we know, okay, now we need to go to the next level. Um, and we want to make sure that nothing slips through the uh cracks. Um, I tell um the staff, you know, you can you can email me, but my inbox I start out the day with 50 emails in my inbox, but I can go
061into our ticketing system and only see five of them. So I know that they'll those tickets will get done quicker without me going into my inbox and having to forward it into the ticketing system. So that's why we really use ticketing. We want to make sure that nothing slips through the cracks. This is just a quick flowchart of how the ticketing system works. Um the staff member will open a ticket. It's very easy. They just email an email address and it opens a ticket into our system. Um, we verify the complaint with the person. Sometimes they're vague. Hey, um, this isn't working. So, we go back to now we're emailing back and forth. What isn't working? What's the error? Can you send me a screenshot? Things like that. Um, so we're verifying the complaint. Um,
062I probably should have put in there. And again, another reason why AI might not be the best fit was it's myself and I have two field techs, Charles Burton and Lori. Um Charles does uh secondary schools and departments and Lori does our primary uh schools. So when we receive a ticket um we verify the complaint. I will assign the ticket to either Charles and Lori. Um, and if it's something that um they can't um uh figure out or we need they need help from me or you know it's something bigger than they can do, I get involved and we try to fix the ticket as quick as possible. Um uh then we close the ticket. We verify that the problem has been fixed and it's closed and we go on to the next ticket. It's
063I think maintenance does the same thing. It's just verify the complaint, fix it, and make sure it's resolved. Very simple. I handle more tickets than maintenance. So, I'm just saying there there's no rival. So, no rivalry. No rivalry. >> So, I'm just saying more errors than >> uh I wouldn't go that far, Dr. Binger. I wouldn't go that far. So these were our our our trends in 2425 last school year. Um total tickets were 1,600. How many check? >> 1,200 >> 12 good ones. >> No, I mean how many tickets did you do? >> Okay. So we're way ahead of you. Um our our our >> and I'm just giving Jim a hard time sort of. So there's a breakdown of of how our tickets um came in and how were they resolved and what
064the topic of issue was. So um device issues, you know, we've got 6,000 plus devices out there, so we know we're going to have problems with devices. They're always number one. Um account access. Um a lot of those are just password issues. Um students forgetting passwords. um employees for getting their passwords or access to an account that we need to make sure that they have access to. Um classroom tickets are are usually right around here. Um our teachers are great. Our teachers, they're when you give them a computer and show them what it can do and they hook it up to that Smartboard, you know what? You just let them go and they're going to do their thing. It's great. It's actually pretty incredible. Um, I'll spare you the story. Um, and just other tickets,
065245. Those just didn't belong into anything. So, those are just probably ones that I needed to take care of that because I write my own tickets and put them in to remind me what I need to do. Um, so we had 1645 total tickets and our average um, resolution time is two and a half days and those are for our longest tickets. If it's a password reset, we can usually do that in 15 minutes. So, it all depends on what the ticket is. >> I was going to ask a bit about the average resolution times. I imagine that you have a few that go on for quite a long time, but most of them What's the >> We can if if I if I if we need to do like an upgrade and I'll put
066that ticket in. Um I will most of the time try to do network operational upgrades after school's out after everyone's gone in case I have to take the whole school down to do something like that. So, um that's just why I got in there long. >> How about if if somebody does have um a pretty standard issue, what what typical um response time is there then in terms of um from when they make a complaint to when it's resolved? >> Well, it again it depends on the ticket. Um so, like right now, a lot of our tickets coming in are password resets for students. Uh we can do grade level resets. Um I know our elementary schools the teachers like the third grade teacher will say hey Mark can you reset all of my students
067all third grade passwords because you know the kids sometimes forget their passwords over summer. So we'll do that but we really try to get anything that's in the classroom um fixed be and I hate to say that but that's just right where we are. We want to make sure that that teacher, that student is not being hindered because of something else. We want to make sure that they can get in technology, they can that we're not having a problem right then and there. Anything for maintenance, we push kind of push way back. >> But um but for >> it is typical for somebody to have to wait two and a half days to do >> I I really try not to. I really try not to. He's after me, so he can he can do
068whatever he wants. Okay. >> So quiet. I don't see him saying anything to you. >> Tim's a great guy. >> Oh, >> so um summer projects. Um so summer is a great time for it because no one's around really. So we can get quite a bit done over the summertime. So here's just a snippet of things that we've uh that we do. And we start this the day after school ends where we run out of summer. So, we do um we check in and refresh 5,000 Chromebooks. We literally go Chromebook to Chromebook and verify the um inventory on our end. And we're starting an inventory in Destiny for teachers as well. Um we wipe every single Chromebook down. We wear gloves. We wipe them all down, clean them up so they're ready for the kids
069when they come back to check them out or to use them in the carts. Um uh we update 375 staff laptops and desktops. Um we update 900 iPads. Um I do various network upgrades around the district that can be done in a production environment during school. So we have to take those offline for a couple days to run those updates. Uh we do server patching, network infrastructure, security cameras and firewall upgrades. Um we are uh upgrading two computer labs at the high school in the next few months and uh this summer we provision 700 new Chromebooks for our third through fifth graders. So very busy summer, very busy. Um some inherent uh security enhancements that we've um updated not only this summer but last school year we some of our programs require multifactor authentication. So,
070a two-factor authentication to get into some of these programs. We um updated some of those for those employees. Um our firewall, of course, web content filters. Um we expanded some security cameras coverage in high traffic areas outside around some of our portables and our ELO areas. Um and of course, every year we conduct cyber security awareness training through public works that uh all SAT members have to do. and and um I hate doing this, but um I'm going to mention Jim Jim's department. And it it's funny because people always think that security and computers is something that you do on on a computer, but um this past summer, RIM was rekeyed. RIM high school was rekeyed. So people don't think that that is an enhanced security that doesn't necessarily go into technology, but it actually
071does because we don't want people coming onto our campus, jacking into our systems, going onto our Wi-Fi, trying to do something um that they shouldn't be doing. So simp and I say it simply in the simplest terms, but rekeying a school is a big step to keeping um not nice people out of your network. So, I'll give them >> Yeah, I was getting concerned about that department. >> Yeah. >> Of the key department of the Oh, I'm very concerned about maintenance. Um, some other summer uh 25 project 2025 projects is uh our um 2:1 devices for uh our students in 3rd through 12th grade. We know um um this school year we're starting all students from third grade and fifth grade are now going to get Chromebooks. It was always secondary. Now we're bringing in
072third through fifth. Um we we did a a checkout at uh VOE on their back to school night was a big success. Uh next week is CH and LE. So we're excited to get those computers into those student hands. So it's kind it's kind of a cool thing. Um uh part of that is we send an electronic form home just telling the parents, hey, you're getting this device and the students know how to take care of it. And the parents know how to take care of it. You know, sometimes it we have this mentality, oh, this computer isn't ours. We're just going to trash it. But, you know, it is yours. You're taking it home. You're responsible for it. Um less than 40 of our Chromebooks that went home uh needed repair. So that's that
073is almost half of what it was the year before. >> So we're very excited about that. When a student gets a Chromebook, they get the Chromebook, the charger, and a hard case that the Chromebook goes into. So we always tell the students, make sure you even though it's at home on your desk at home or wherever it's at, make sure you put it in the case just to protect it. Um, and our repair turnaround is typically seven days. Now, if a student brought his or her computer to us and said, "Hey, um, I dropped it. The screen broke." We're going to give him a Chromebook right then and there. We're not going to make them wait, but our turnaround is to get that Chromebook that was broken back into our inventory within 7 days. This
074is this is the fund slide. Um, looking ahead, um, bullet number one, our -ate is fully funded and we're in a new cycle. So, this is good news for us because we get over half a million dollars towards network infrastructure for the next five years. So, very exciting. This is a new cycle every five years we get. So, and I think we're actually going to get some more money. I I talked to Cindy this year who's our rateay consultant and they bumped up um a percentage I I don't remember the name of the actual percentage but based on that we're going to get a bump in our aotment of so excited um so again upgrades um I can do uh Wi-Fi firewall and network that's what - to get that device onto the internet okay
075uh measure Of course, we're excited about that. I know there's some aspects of measuring security technology that's involved with that. So, this is exciting. Um, we've been talking for years about voice over IP. Bring our phones out of the, you know, 1960s and 70s and bring them into a new era of I can hear you now, you know, things like that. Um some things that uh I would like to move forward with instead of onremise servers where we have 14 servers now in our district, we can move a lot of those into the cloud as and those have backups if our power goes out or if our link goes down, we have backups to that. But and that saves us money in the long run because our servers are coming to the age um when
076we need to start um purchasing new servers and servers aren't cheap. So this could help us. Um and next summer is our teacher refresh. Every three years we refresh teachers laptops. So this will be exciting for the teachers uh next school year but um something to look forward to. And that's it with my presentation. Any questions? >> Mr. Malone? Yes. How many Chromebooks have to be retired and what's their life cycle if you will for the Chromebooks? >> So, right now we are recycling Chromebooks from CO, so 2019ish. The new Chromebooks if if we the K uh third through fifth grade Chromebooks that we bought this year will last us to 2031. So they have a six to sevenyear lifespan um before they turn obsolete. So we're at the midst of COVID in 2019. We're
077starting to now retire those. But we we had enough in inventory to hold us over for the next maybe year. But at some time we're going to have to start thinking about a refresh with those two. And it can be a very gradual refresh because we were buying them at all different times during 19, 20, and 21. So >> that's actually what I was hopeful of was a more gradual fresh rather than, oh, we've got to do all of our ele. >> Thank you. >> You're welcome. 9.5 Business Services an update on facilities I think this is revenge time summer current and future projects chief business official Jenny Havlin and director of maintenance and operations James Zimmer >> as Maples comes to the program I do want to thank um Mr. alone for doing extensive
078presentation in close session on our cyber security taking my notes from a conference and answer and and literally answering everything in my notes and I learned a big lesson there to compile my notes before I just send them off. But I I do it was very extensive um his presentation to us in close session and I think it made us all feel really great about what has been what is in place at Bren to protect us. So, thank you for answering me. 5 million notes that I >> Hey, thank you very much for having us tonight, Jenny Hlin and Jim Zimmer. >> The infamous Jim Zimmer. >> Wow. >> I was going to say payback. Right. So, um we're going to start off with just talking a little bit about our our facilities update. Um
079I'm going to just um start us off and then throw it uh to to Jim. Um so education code um requires us to spend 3% of our general fund expenditures on routine repair maintenance. Um that transfers out of the base of LCFF um dollars and um it's it's kind of rebinched um at the end of each each fiscal year. So um and and that that requirement enables us to also be able to tap into matching funds when we go on sale. So because without um because that the expectation is that districts um you contribute to um the routine repair deferred maintenance of their buildings and to kind of have that obligation on the district if the state's going to give you um your funds. It is it is auditable um and um Jim's budget is
080part of our annual audit as well um to ensure that compliance and allowable expenditures um for that. And so um right now um our estimated expenditures are about what just under 1.5 million. Um uh but we're still closing books so and we're still going through all of our accounts and there still could be so you know right now um you know we'll um we're nearly done those come to you in September um and so you know 2425 is estimated and then um for 2526 um you know it was part of the initial budget. I just noticed there's a blank there. I think I was like supposed to fill that in, but I can um go over that um if we need to and then September 15th. And then a final required contribution um is is
081certified at the end of of the as we close the books. This is just a snapshot of um sixyear expenditure history um in the routine repair maintenance account. Um it's resource 8150. if anybody's interested on the SAPS um account number screen um and you can look it up on the CD website and then then that's a by major category of of how we have spent our dollars um and the classified personnel would be people you know like Jim and and and Browns and our maintenance staff books and supplies that's kind of that that's just the term of the 4,000 range but that would be um you know the um non- capital supplies um services and other expenditures. A lot of that is when we have to contact out um and you know we would have
082someone come in and do carpet for us. We would have someone come in and do a roof patching job, you know, and so so that's the a category that that those would lay in. And capital outlay is um is permanent um um additions to um our our site work, our buildings, our infrastructure or um uh pieces of equipment over the capitalization threshold of $5,000. >> You talk about work orders. >> Work orders. >> I didn't know we can make our own work or wars. So now that I know that by next year I'll probably double that. But this year, >> I was thinking, >> yes, this year we had a total of uh 1,024 work orders that we completed. There was 56 that were submitted, but we we flying them back to the sites and
083then we have 34 right now that are still over. And then that does not include any of the contracting. In our department, we have four maintenance. We have one groundsman. >> That's not up there. >> One shared administrative secretary. Our fleet. We have one truck. We have one small truck with a liftgate we used to take all the materials back and forth to schools. We have box truck, two trucks for CNS, one mill truck, one technology truck, one truck. The rim high school roof has been completed. As far as our contract, we ended up doing about 3/4 of the entire school. the new roofing. It does have a 40-year warranty and no annual maintenance to keep that 40-year warranty. Projects in the summer leation backflow in a booster pump for the fields. There was asphalt
084repair done in the main parking lot. We had two new parking lot lights installed. In the main parking lot, we did a paint and repair of the boys and girls bathroom. One of them that was really bad. They got new fencing and gates in the back parking lot going back to Elo. They got a new new flooring in the kitchen and they got a new emergency portable generator that will run the entire site. And then ELO, this is going to be the same for every site because we got three new portables that Elo took over. All of them got new HVA systems. Roof replacements are in progress right now. As soon as they can get some time, you got ramps repaired, new rain gutters, and all new LED interiors. DHG on those roofs. Are you
085doing the same material? the same exact measure has for >> and with the HVAC systems running. I know one of the problems that we've got in terms of putting in universal AC is um our electrical system not necessarily being able to support it. Are there any concerns with having that additional load on on our systems? >> No, because it's not on our generator. >> It's on the generator. >> EOP portables are not on school generator. >> They're not on the school system. They're on >> their own separate electrical meter. Okay. >> But won't affect us? >> But I don't want another VO. >> Yeah. Yeah. >> The C we redid the C train for them. We put in a new seed train for all the emergency supplies. We ended up having to replace the backflow
086for the main water line and they were ended ended up getting a new snow school mountain high school new asphalt for the staff parking. They got a new gate and a buzzing uh gate. Get into the school. Now they repainted all the portable ramps. Uh the main water line had a repair done. The lunch area slash cafeteria. Got a plumbing repipe and then they just got three new emergency generators installed. We got two up and running. We got one that has a little issue from the factory. So, we're getting that looked at right now. Can I add one thing too? Um a lot of these when we see the new kitchen flooring um that's one circumstance too where um Jim and Lisa Rhodess work together because with use of some of our kit fund and
087excess cash reserves with fund 13 um Jim was able to help facilitate the the work and with Lisa and the vendor um but we were able to co-und um those fours um with you with the use of the state grant dollars we received for kitchen infrastructure funds and those expired in June. So, we fully utilize those funds. We did hear that we're going to um get a small other round next year um and that would help and explore to help um you know just with the infrastructure and um and and kitchen equipment. >> What about Rim High School? We repaired and resurfaced the 300 parking lot. Uh we had to have the main water line replaced under the old gym. We had a huge flood over the weekend. Uh the team room had a new
088hot water heater and repipe was done. We got a new cafeteria door. We ended up having to replace a leaky gas line over by the CTE classrooms. And then we replaced all the lock sets with new. I haven't had time. No, just kidding. Just kidding. Jeff >> and the ree um that that was a another co-unded situation with use of our Cox grant. >> Uh v we replaced a kinder fence with a privacy fence, installed new curbing in the kinder area to stop the erosion that was happening. They got a new snowb blower and they also we are in the process of doing their emergency seat train. MH they got all new fencing around the back of the school. They got new kitchen flooring. We have purchased all new locks for that school. Just haven't
089had them installed yet. We had roofing repairs done over the summer. We deatched and fertilized their ball field. And then their emergency seat train actually just got ordered today. So we will be working on that and then replacing all the stuff inside. And right now their generator transfer switch is on order. It blew up couple weeks. When you or actually every year you take the keys back every >> We have not taken them back yet because we're waiting. The padlocks were on back order. So the staff still is using their old key for the padlocks. Once we get the padlocks onto the new key system, then we'll collect all the >> Okay. And a couple things we want to just talk about that were kind of other projects outside of necessarily the repair maintenance of
090the facilities is this summer we did a custodial lead pilot who worked under Mr. summer um uh over the summer um current um custodian uh went ahead and worked and and looked at things for um if there are supplies some efficiency um and to start our process and getting um uh standard leaning standards. Um we're having a debrief for that next week on um how that how that went um and what progress we can be made to help have some uniform um procedures, some standard procedures, some common practices, some um joint projects that we can you know uh incorporate u you know in the future doing that. So, um, you know, in our perspective right now, that was a successful, um, program, having someone to help facilitate the needs, especially if there was, um, you
091know, supplies that needed to be ordered that maybe weren't, um, or known about or or special projects. It ties in a little bit with what's going to be happening um, in in June. We authorize, you've authorized um uh a contract with MGT uh for an efficiency study. MGT um as you know are going to be looking at maintenance grounds, custodial and transportation. Um and we've already uh over the last month and a half um two months maybe since since that um contract was approved, we've been sending them u a lot of data requests. Um we've had kickoff meetings. Um they're look they're they're going to be looking at our costs, our structure, our work orders, our routes, um our our handbooks, um or or some that there's no handbook that we need to um um
092start working on. And we already have a draft custodial um handbook that um they've helped us um create and we'll just tailor to our needs. The consultant who was working with us was a 30-year um uh um resident of RIM. She went through our system A12. Um she lived up here for 30 years. Um she's uh you know has been uh a lot of different roles. She's currently with MGT but she's been director of maintenance. She's been a director of transportation and she's been a snow foreman. So she's coming with a uh and she knows the mountain. she knows, you know, may why maybe one bus route, I'm going to get a little tangent here. You know, why it might look good on paper, but it's not good in reality because of the type of
093street or the directional or turnaround spot. Um, and also to have that um that um comfort kind of of understanding that things might be a little bit different um in like in in a mountain rural region than perhaps, you know, like an LA Unified. So, they're doing a site week. the week of August 25th where there will be meetings and interviews um and uh show sites with Jim um put a work order in for that for your time. >> Well, we're going to milk that one, right? >> So, um and like I said, the the draft custodial procedure handbook. So um it'll be nice to see and then with a plan October November board presentation by GT >> some of our ongoing routine projects that we have to do every summer took care of all
094the fire inspections including the certification of all the fire extinguishers districtwide annual fire alarm testing along with the sprinkler testing that we have to have done every year, meeting with contractors, having all the generators serviced districtwide, site inspections with Calshape vendor and county partners. We continue to surplus and scrap old metal as long as well as old vehicles that we put up on auction. We do preventative maintenance with the filter replacements and then we respond to big and small break fix issues as a rock >> with tickets and a lot more this year. >> Yes. Great. Um adjacent but um in addition to the routine and repair maintenance of facilities um just to touch base on where we are at with some of the measure E and facility master plan updates. Um we have been
095working um on with our K12 partners Brett um who did our original facility master plan. Um, as all the legislation has worked out with Prop 2, um, he is kind of doing the necessary tweaks in our plan, um, to make it fully compliant to so we can, uh, fully apply and receive state funding when when when there's funding available for the matching plan. We've had a kickoff meeting with our architects and district team. um sorry preparing timelines and looking at committee development as we do stakeholder engagement committees and construction committees and different um administrative committees are going to be probably you know there would be be a committee you know more specific just for Jim's world when there's rooms on the ground and then some planning and some engagement so we're working on that timeline
096we did have um a meeting yesterday with the team our financial consultant for um the state matching dollars. Um because you know as you know what what can he apply for as we um prioritize project what other monies are out there that can comple um complement and we can go after outside of state matching funds. So, we we had a discussion about being, you know, what other monies based on some work that Jim will have to do with the architect can we um see if we're eligible for and then um we have the board study session on September 11th. You know, architects will be here so we can start talking about project development and start working on um those those plans and a timeline and and where do we start? Jim's working uh doing sitewalks
097next week. >> Next week with the architects and then um we're also in the process of all the financing and the rating work that goes on for us to sell the bonds. Um Dr. Seviano and I have two meetings on our calendar for bond rating prep and um an actual bond rating call with uh standard reports for the district to get their credit rating. We're working, we've done our financial portfolio and then we got another data request today that Mr. right in my office in my office and I have set time um some time to work on next week for the um when we go to sell the bonds they'll need to do some you know we put a a sales agreement not sales agreement but a secondary portfolio for that um an issue statement
098I think it's called and then so we're working on that with um a hopeful of a sale of our bonds in the beginning of October with a close it'll uh in by October 15th. Um, and then that'll go through the auditor controllers's office to to fund and we can start working on that. That resolution will come to you in September after all the stuff that's going on behind the scenes that we've been yeah keeping busy with. >> We mentioned the state matching dollars from the bond collection this year, right? We talking about the statewide bond. >> Yeah. Um now it's anticipated that you know that money is pretty much um already um >> gone gone >> and then there'll be some residual money as as uh as projects are are certified. So, even though the
099state won't have any more of their bond monies left, we still want to get in line similar like we did with Measure W. And we want to get in line for those dollars because at some point the state will sell another bond and we would then get it might be two or three, five, seven years later that would measure W that will um get reimbursed for that project and then that'll fund a future project. So, we'll be using measure uh E funds first. Even if there's um a matching component, if the if the state approves those DSA plans um and then um our matching eligibility is approved, then we'll get reimbursed later, then those reimburseed dollars will fund a different project. If I may also just there's going to be some set aides as well
100to for specific projects. So CTV is one of them. PK classroom is another. So there's opportunities there to possibly leverage additional funding if we take on those projects >> and there are some other possible brands of Ben. >> We had a discussion yesterday with the eligibility for TK expansion. um up and that'll be part of the sitewalks yesterday to see how many title five 15 rooms we have, how many we'll need based on enrollment. We'll have to do some type of either internal or ex or with a consultant um enrollment demographic study as part of that in the future and then we'll look at the the CTE grants and um and then they'll just keep their eye open as what else can we um tap on to to another slide um the next slide I'll
101go into possible some other funding options. So with that the LC the return the root I got tongue tied there the routine repair and maintenance is funded by the contribution from LCF base but then we also have some other funds we have fund 25 which is developer fees and right now we have a current balance of just under a million dollars in that fund. It's highly highly restrictive um and it's it's based it can only be used for certain um projects. It can though be part of a modernization. But we would want to get our uh legal counsel with our um our funding consultant together to make sure we did we do that correctly to be able to leverage those dollars. We did that. I wasn't in my seat at the time, but I just
102was still, you know, of course at the district with measure W to utilize fund $25 with some modernization um work and that was done by board resolution um at that time. Um so we'll investigate how to tap into that money since it's highly descriptive and we have residual amount in 40 that was the remaining amount from the roof. Um and that's capital facil capital project. So that's um as long as it's a capital project, it's pretty discretionary within that category. Um so that can even be a great fix for gym also outside of a measure um project. And then of course depending on um how many bonds we sell um which will decide um you know through the rating process um it looks like it will be a not to exceed a number of 18
103million. That's it. >> Some questions. >> I do have a couple questions. Going back to the um high school's route, 75% of the route was fixed or you know new 40year warrant guaranteed. What about the remaining 25%? Are we feeling pretty good about that in terms of it not raining indoors and all of that? >> The best sections that we had. So that's why we left the 25% that we >> So and is that something we'll need to revisit sometime to be able to get the rest assuming that this 75% is a good solution? >> Yes. >> Finishing it out. Okay. And um I feel like I should remember this but I'm not. Um the kinder play area at CH the it was it's it's good to go. Okay. Fantastic. >> All right. Those were
104my two questions. >> Just looking forward to the increase in the tickets. >> I'm excited. >> Excited about a year from now where we're at. >> Great. Can't wait to see these two presentations again. >> I was waiting on a ticket for a 65 in TV in my office. Thanks. >> That's technology. >> Oh, that's technology. Thank you. >> Thank you. Thank you. >> 9.5 Business Services. Oh, actually that is what we just did. A lot of it. Okay. 10.0 discussion information items. 10.1 Legislative and Advocacy Report. Fiscal impact month. It's really quick. Standowns don't have met yet. NCSB and legislative committee meets tomorrow um in a lengthy Zoom 9:30 to 12:30. Um, do have to say the federal monies, you're right, Jordana, it's like a roller coaster. They're cl what was appropriated by Congress
105was called back, then it's given back. Then we're it's still in uh for the next fiscal year in flux as to what is going to be funded and what's not going to be funded and where it's going to be managed from. So there's a lot of uncertainty especially in regards to title two, title three, title one and so um that unfortunately you know trickles down to the sites because we know that the sites you have a significant amount that they use from title one. Then the state as we heard with our workshops were expecting revenue to be um difficult in the next several years. So with that uh CSBA is fighting the maneuver of the uh the governor to hold back that $1.6 billion. Um they are fighting it. We'll see how far it goes.
106They think it's an illegal maneuver of the Prop 98 monies. So there is that just sitting there. Hopefully hopefully that will be resolved and hopefully in the next proposed budget by the governor in January. Um no more maneuvers, no more suspension because of 98%. We just lessen that base of 98. So our budget outlook at both the fa the state and federal level is is very uncertain and as such we do like Bill says we need to really focus on our deficit spending on being conservative in our in our outlook um because we just don't know what the revenue is going to look like for the state. So, just putting it out there. Conservative conservative conservative fiscally and work on our deficit. And that's it. We do I I just since Jordan's not here, I
107was just going to say, are we good to go publishing our platform? I'm just wondering I I I I believe so, but I think that it might be an idea for us if uh if there's nothing urgent. I have two thoughts. One is um Senator Chobbo is going to be having her um um town hall next month and I was wondering whether that was something that we might want to see if she might be available to meet with us before or after for us to be able possible have a discussion with her. So I wanted to throw that out there in this discussion and it would behoove us to have our um poporn publish before that point. I just question whether the the three of us here whether we should go ahead and publish it
108or wait until possibly when we do see if we could take five minutes on our September 11th meeting to um revisit it before we we go ahead with that. Yes. And then um put it on the nice paper with the little logos and make it all spiffy. And if we want to do anything with uh Senator Cho on the actual town holiday, we should um contact her now. So, which I wanted to see what you guys thought about that. That's fine. We just need to get it on the schedule. Do you want me to reach out? Okay, great. Okay, absolutely. All right. With that, though, look at us. We have consensus. Darn it. on a discussion item. Okay. Okay. And moving to 11.0 discussion action items. 11.1. >> Oh. Oh, I'm sorry. I went right
109past that. So, sorry. 10 point. My eyes 10.2 discussion on district court believes. This will impact none. And I see some goodies of this white side press. >> Yeah. If we could uh have this way so I provide kind of a a timeline in terms of how we got here leaves just quickly and then the board can discuss maybe core beliefs. >> Yeah, absolutely. So you have some handy dandy core beliefs those come in friend and digital if you'd like to send one out to share that your friends have been impactful um aligned or future focused. Right. those of you there um to kind of go over the timeline and I'll just stay here if that's all right and if you don't mind clicking for me there Mark but on that first slide there you
110do see the core beliefs and development of the impactful actions again looking at how we share our actions and those connections unlock student potential how do we align right on all the systems and then how are we looking at future focus so as we approach different things no matter what they are whether it's tech or facilities >> preschool school or tickets, right? We want to think about how are they impactful, aligned, and future focused so we have that through line in the district. Um, but looking back at the history, um, you have a couple of presentations in front of you. Um, one of them was from, uh, August 15 of last year. So that's when we gave that first presentation after the July workshop to give an update on how we came to that uh
111workshop working with supporting inclusive practices and building our cultural beliefs turned to core beliefs and how we looked at um some survey information from across our district at that workshop to come up with those three core beliefs. And essentially as we looked at some of the um beliefs that we held in our district through that survey um our team of staff who were in invited across our district to join in that workshop they created those three and then those those statements underneath the three um based on that workshop that day. Um so if you kind of click again there um this will give you a timeline journey from start to current. Right. So that inclusion summit that happened in the spring of 204 which then led to the core beliefs workshop in July of 2024.
112We opened that up with a welcome back in August of 24 sharing those core beliefs uh board presentation was August 15th of last year. Uh then we went to the inclusion summit again where they they demonstrate the core belief process and how they the you know that process in terms of looking at um the shift in thinking pyramid in terms of current culture to the transition. Um and then the inclusion steering committee we include that because a lot of our core beliefs that we're creating as a district are also tied into a process with our inclusion steering committee and creating an inclusion steering committee core beliefs and missions. Um and then as you fast forward to this year um January to March we worked through the inclusion steering committee uh ongoing this has been coming
113back uh to our district and site leadership teams. Um and then May we had another inclusion summit and then we did another kickoff this year through our leadership retreat and our welcome back on the core of beliefs. And that brings us to today's uh board presentation just as a reminder of all the steps so far. Um, so the next few slides you've seen before, so we won't stay too long on those because again they kind of give you a deeper dive into the 425 work where the corpus go um and also just wanted to throw in there that Dr. Melinger and I had an opportunity to share a little bit more detail on that. The May summit um and that was the state sit summit um and we were able to share the highlights um
114from our perspective as a district, as board members, as staff um and how we uh developed that work. So when you look at those four and as you click um there you'll kind of just see the highlights of how we went through our process. We've shared that process. Um that next one on November 1st of last year, we had that video. So, and I know a lot of teachers had shared that that was a pretty cool video. It started with those cards and people at every school site recognizing um other teachers and staff on uh each school site. So, it's kind of a cool video. If you'd like to see it, it's it's linked in the presentation. Check it out. Um so, we can kind of click through those. Again, we created an inclusion mission
115statement as well, creating core beliefs and kind of a um a more focused um realm in terms of our uh special services. And then for our outcomes this year, again, you saw that breakdown or leadership retreat, our welcome back. Um we'll revisit these on our PD PD day this year. Um that'll be on Halloween, so October 31st, right? Nothing scary about PD days, right? >> Yeah. >> Um, keep going there. Um, I included this slide which was um shared with us from the county because as we look at core beliefs, we have to lean into some sometimes discomfort to be able to find the change and find the transformation that we believe in. And what kept coming back was impactful, that everything that we did was meaningful for our students across our staff and and
116again building that community with with our community through that trust. The um aligned actions when we look at how are we supporting a student like we looked at last year with the uh portrait of a graduate. What does that look like every single year? What does that look like throughout our departments and how we build that through? Um and then of course future focus preparing our students for their future. Can you see the results pyramid and how we have to shift that thinking with new beliefs and experiences so that we can get those new actions that we designed. Um that kind of gives you the the process of the um actions there and the stations. Once again, I know you've seen that slide before how we went from the survey to looking at some of
117the the difficult statements even at times to really refine down to those three core beliefs. And uh again, so important to note that our staff created those four beliefs. That's kind of a culminating picture there. Lots of video clips. Um the one on the right is the video if you wanted to ever watch that again. It really highlights and you just see different staff members across Ren being highlighted for being one of those three core beliefs and that was based on their own staff members submitting those cards. So our our next steps again, we continue this work. We continue to think about how we're impactful, aligned, and future focused um with everything that comes our way. Virtual session Okay. So, thank you. How are you going to use those? >> Yeah. So, we've been using
118them already and they started with um uh so before the November PD last year, um we gave those out to the staff at all the school sites and other staff nominated other people. So, when we got those pictures of teachers, we had to kind of on the slide say, "Okay, I need a picture of this one." She got nominated. We got nominated to make that video. Um but also at all of our school sites, they all have their ways that they're demonstrating use of the core beliefs. Um and in fact, we shared them recently at our leadership retreat. Um I give you an example of, you know, if you go into um Mountain High School, you're going to see they have the solar board and they have those cards up and they can recognize each
119other. They know all of our sites do something or a version of that. Um again, they're both available in print and in digital form. So if you want to send that digitally, you can do that as well. So you going to have things come out on some annual basis like we did that video on monthly basis or some ongoing >> I think it's ongoing and and sight specific right and how they're using it to support their their core beliefs at the site along align to the three um because that's continuous right every single day we see actions that are aligned impactful um and teacher focus but even if you take away from you know those three statements right we really think about what's what's impact ful to a second grader, right? And and our second
120grade teacher who's doing that every day, right? And and recognizing them and and again, our principal is doing a great job of doing that on a regular basis because, you know, it means it means the world to our kids. >> And how do we utilize some of the district office? >> That's a great question. Again, that's something that we can circulate and that's a that's a good piece of feedback. >> And lastly, what about maintenance and tech? I was gonna shoot technology first, but now I'm feeling like maybe I need to do maintenance. I don't know. We love them all so much. Um, I'll put a ticket in >> systems. Okay. Yeah, I like that. Thank you. I know this is a weird weird question, but we've had presentations before um even on on presentations
121from from you with a mission and vision statement. Mission optimize student achievement vision from the world unified school district ensures that all students of college career and community ready inspired to succeed to make positive contributions to our world. This is not what I remember. So have we massaged the mission statement or is this a mission statement? I don't really care. I just know that this isn't the wisdom statement that we used to have. So have we modified it? when we just >> No, I don't think we've done anything new >> because the mission statement used to be long and we talked about shortening it up. It didn't say optimize student. So that's why I'm not I don't I think it's brain statement. >> Yeah. >> I'm just saying is that it's transition it's different. >>
122Yeah. >> It's true to chat GPT. Thank you Mark. Thank you so much for for doing that. >> Maybe the recommendation to bring back. >> Yeah. I mean I I like it was very simple but I was like oh somebody changed it. How fun is that? And this mission was aligned to the instructional uh vision and mission not the district as an okay this one came out and for a long time sorry that save me a second to remember we would call this the place net I don't know some people thought it looked like a placemat but we refined it down to fit within this the place net in terms of the instructional vision and how we're providing that inclusion and and access to all of our students as we're thinking about our English learners
123special services >> we might because this look because it looks like a district mission and a district vision, which is fine, but if it doesn't say the same thing as what the one on the website says, then it's like we look psychotic. And so I'm just saying it's like >> we could bring this back. >> Yeah. And just make sure that that if we're going to align everything to be future focused and everything, we just want to make sure that we're either we say instructional mission instructional mission, instructional vision, or you know, we we define it so that it's more clear or because I'm fine. I just I'm like when I I forgot to No, I'm not. I'm a little right and so and everybody knows it. So, and but if we can just if
124if we refine it or if we make them match whatever just so that we look coherent. And we can do some work on this way back. >> Uh, one of the things that we had at our board retreat is recognizing being able to celebrate wins, being able to celebrate celebrate our our our fantastic behaviors in the district. So, I like the fact that we're we're doing this and if we can expand upon it as much as possible or somehow make sure that it's it's communicated out um probably be a good idea. >> Yeah, it's going to be going out this week in the edge of excellence from from this. >> Nice. I have a question if we're going to do this because there are are people that support the school sites and the district that
125go above and beyond even within the roles of of PTA or whatever, but that would literally fit in these categories. So, can we expand it so that maybe even school principles or or teachers or staff can say, "Oo, I want to recognize, you know, so and so because this person has gone above and beyond to um being impactful in the school environment or whatever." Do you understand what I mean? because there are people that really the Jeannie Steinson is one that working with the um wellness fair just beyond beyond anything or Kimberly Sha changing the climate and culture or enhancing the climate and culture at the school where you go that aligns with what we're trying to do to be impactful for students to make them engaged and want to come to school. I >>
126think that's a great idea. I think that Mr. handsome wanted to be a Tik Tok. >> You know what? And in a kilt with a sword. >> Wow. >> And then we can have a Tik Tok challenge between May and T and do a throw down throw down Tik Tok. Maybe >> Okay. 11.0 discussion slaction items. 11.1. So, we do have um revised items here. Um go ahead here and um read. Let me see here. I'm going to go ahead and um read off here. Educ educational services approval of the contract with the San Bernardino County Preschool Services Department to provide Head Start and Early Head Start Services at Valley of Enchantment Elementary School BLE during the 2025 2026 school year. fiscal impact up to $250,000. Budget source tomorrow's readiness starts today, the TRST grant.
127Um we did earlier in this meeting mentioned that there was a revision related to this agenda item and the revision is related to um in um 1. A B contract responsibilities in 1. A um class of not more than 15 children each for a period of 180 days. So the the revision was related to there being no not more than 15 children. Okay. So you want to open up discussion on this. >> I think actually I didn't get a motion actually button. I move we approve of 11 11.1 with the >> second moved by Bill seconded by Cindy. Now I will open up discussion >> and call for a vote. All in favor I. All oppose. Motion passes unanimously. >> Can I just comment that that contract has a lot of expectations for our staff,
128new preschool coordinator responsibility. There's a lot of reporting that has to be done. There's things like the parent committee that has to be formed. There's a lot of detail and expectation about that >> and and the budget >> and the budget. >> I if I if I can share um our preschool team hired our teacher and our aid were at the training today at with the school department. And so if you think about the parent committee kind of like talking to school site council, we think about the parent conferences like we would do at elementary or middle school um in terms of those commitments and again going through that breakdown. So, um, we're excited to welcome our new teacher and aid who, um, will be on site at BOD tomorrow. Um, so I'll be joining
129them in the morning and, uh, they're excited to get everything set up. Um, and that the really great thing is PSD provides all of the training. They provide the curriculum. Um, the DRDP, one of the assessments you see referenced, there's um, uh, something that, uh, um, our teacher has experience with, um, with doing before and she also has experience with Head Start. So, a lot of the things in terms of the training are revisits for her, which is really great. So, um they're providing a lot of support for us, uh the curriculum, the furniture, all of those details. And and we've got two really eager staff members getting ready to start. >> Yes. In addition to Miss Whiteside mentioned is this is really kind of a suble we're under the license of San County Superintendent
130Schools contract. They have all the services for those provide the support for we achieve those outcomes and that includes the ones like the screenings, the health screenings and all that or is that some of that going to come under what what has been going with the school? >> No, that all goes through the preschool department. Now, our staff might help facilitate, right? Because they're the staff on on site and I have the relationships with the students, but it's going to go through it's very regimented how Head Start has to run their program. And so that's where again they're training and then monthly monthly trainings um that our coordinator or we might be sending our teacher until we have a coordinator so that she's up to date on all the new um pieces and procedures but
131it's a monthly update um for our preschool so that we're following all the Head Start components but again our teacher has experience with Head Start and so >> and could that facilitate some of the screenings that we are doing for like older children because we've been wanting to be more of a partnership separate that facility. >> They are currently separate. Um but it's something we could always look at to see what overlap exists um to support that online action. >> I know that we have screening mobile unit for example in the county. We could work together with that utilizing network as well as them for something to look at. Let me also ask um just wanted to clarify as far as the costs associated with preschool for the first couple years. Is that going to
132have any hit on our general fund on our budget >> under the trust grant? Um that partnership is paid for through the trust. So the answer is no. >> Thank you. Council 11.2 Business Services Resolution number 25/26-01 to declare property known as Gran View Elementary located at 180 Grand View Road, Lakehead, California 19352 as exempt surplus land under the California Surplus Land Act. Fiscal impact none. So move Cindy second. Bill discussion and call for the vote. All in favor? I. All opposed. Motion passes unanimously. Now moving on to the consent 12.0 consent calendar. Um do you wish to have anything pulled? No. Okay. And if I can have a motion for 12.1 12.2 12.3 12.4 12.5 12.6 12.7 12.8 12.9 12.10 12.11 12.12 123 124 12.15 126 12.7 128 12.19 12.20.21 12.22.23 12.24 12.25 12.26
13312.27 and 12.28. 28. So move I'm seconding bill move. Cindy seconded. Any discussion? >> Calling for the vote. All in favor? >> I. All oppose. That motion passes unanimously. Skipping 13.0 zero 14 points um zero governance team future agenda items planning I am going to ask for our um September 11th meeting if we can bring back the um advocacy platform um that'll be our um study session but if we can have a couple minutes just to be able to make sure that we're all in agreement before we get that posted you okay with that all right then Um 15.0 Zero future meeting dates board study session district facility priorities September 11th 2025 from 2 to 5:00 p.m. 24740 Sam Red Suine California regular board meeting September 18th 2025 4:00 p.m. Close session 5:30 p.m. session
13424740 San Litz Way Presland, California 92325 regular board meeting October 16th 2025 4:00 p.m. close session 5:30 p.m. open session 24740 Sanway California 92325 you do not need to recess to close session so 17.0 zero adjournment at 17.1 motion to adjurnn. >> Second. >> All in favor? >> I motion passes unanimously. A meeting.