001e e e little behind we're going to go ahead now and call this meeting to order will you please rise and join me in a pledge to our flag pledge allegiance to the flag of the United States of America and to the rep for it stands one nation under God indivisible liberty and justice for all okay no action was taken in closed session oh uh just to recognize uh present are trustees Hamilton Starks and trustees Barnes and trustee Delo um and uh uh let the record show no action was taken in close session and at this point I will entertain a motion to adopt the agenda moved second been moved in second and all in favor please say I I opposed extensions motion carries unanimously we now move on to public comment uh members of
002the public May address the Board of Trustees regarding any agenda item during board consideration of that item please note that if you wish to address the Board of Trustees on an agenda agenda item you should do so when that specific item is called for by the board president uh in order to speak you need to submit a comment in person uh please complete the public comment M card so that your uh you uh please fill out the public comment card you can provide your feedback also online via simply gamut uh and live chat via YouTube comments uh online will be read by the board assistant and all remarks are limited to the duration of two minutes uh at this time this is an opportunity for members to address the board on an item that is
003not on the agenda if you'd like to address the board please understand that by uh law and board policy we cannot address that item this evening because it has not been agendized but do know that we are listening and uh if if need be we will forward staff to take uh action at a later date in any case is there anyone who would like to address the board on an item that is not on tonight's agenda okay we've got uh Mr Douglas Nelson good evening my name is Douglas Nelson uh been a taxpayer in the Roa district for 37 years support the district wholly uh and what brings me here tonight is that we have a construction site that is ongoing in my neighborhood in in our district it's uh the School site in in
004question is Taylor Street School the contractor is not complying with the Watershed uh construction regulations that's required by LA and they are they are taking uh raw materials to the site that Ro school is I I learned today that Roa School owns the property on Norwood between uh uh Earth houd and the middle school and the Middle School uh over at Twin Rivers they got a grant a few years back to put a pathway in a walkway to the school from Berthoud because the sidewalks ends at the property that Roa owns and then it starts again at Taylor at U Grace Avenue Roo School District does no landcaping no kind of grounds keeping on that property whatsoever in the winter months or the summer months there's trees grown over and it's a danger to walk
005on the pathway I was there uh with a couple of hours ago and someone got poked in the head by it I took videos of it um the uh I was taking photos of it the grass is over two feet tall and on my way to work this morning the reason I stopped and and I was just I'm fed up with it is because the construction crew from Taylor Street was sticking out in the road now pictures of the of the dirt and and in the area that he's dumping it's so muddy on that site that they now have mud in the encroachment of this of the storm drain and we're supposed to get rain on Saturday and Sunday and if you if you look at the and and I could provide it to you
006and and thank you for taking my call today it was a very cordial and and thank you for taking the call because I think this is a where we got to get a ball rolling the safety for the pathway that robas roess school district is responsible to clean up so it's a Bight in the neighborhood and then we have to figure out how we're going to stop The Dumping because every time there's a construction site there's Earth being moved in and they're not meeting the construction Watershed and the storm water drain regulations it's there's a three-page deal and and I'll provide it to Roman and he you guys could read it and and vet through it but I think it's very important that we get into compliance for one and then we do not block
007the pathway so the district isn't liable for a lawsuit because we're so happy in the State anymore or that pathway I I invite everybody out to go out and take a look i' I've sent him photos I'll be sending him some more and and you guys can share the photos that I've sent so I just appreciate you taking the call and I'll be back next month or in a couple weeks all right thank you so much for sharing okay is there anyone else who'd like to address the board on an item that is not on the agenda do we have any comments online okay then 30 seconds to respond to to to that question yes U so we appreciate uh I just want to let you know that your comment was uh acknowledged and Mr
008Vado sent it to me right away so I communicate to the construction person who is working at tailor and I say to fix the issue uh the nor property the grass road is really tall in grass but we maintain it um it's required by La it's twice a year we actually hired a a tractor to clean but right now with the water and the rain it looks but we do um probably it's not enough because then we also do some clean up a lot actually because of the um homeless so it's quite a few work that we do to maintain the the property so I just wna uh notless we don't um this but we do you say for um taking there and the contractor was uh notified to to be careful to pay attention
009so they so thank you for letting us know okay I just want okay thank thank you yeah so thank you thank thank you thank you for that okay we're move on to reports and we to start with the robo Education Foundation evening I'll I have to report tonight I at Agenda nothing new nothing new to report Robo Teachers Association CCA superintendent's report good excuse me good evening I just want to share just a few things I know I haven't been here for a month but I just wanted to share um just three things um today we had terrific 10 or I'm going to say terrific 8 because um the individuals who came to the students who came to the dinner excuse me the lunch was um our Black History Month essay contest winners so it
010was the first time that all the students were third through sixth grade right because the contest is that grade level but they were a wonderful group you know we had a wonderful lunch they gave us um great feedback regarding um the requirement for the essay for the essay this year they had to interview individuals right so that was a great experience they think that that um it should be the same format for next year but we need to help um we need to help the students find individuals who they could um interview but they thought the process was really good um I I applaud them because I know it's very scary to interview individuals but it was nice it was just nice today um last night I stopped by Main Avenue for their family bingo
011night it was the first time that they did it this year they did a survey and that was one of the top events great turnout you know um wonderful prizes that they had donated so it was great you know popcorn room and there may be a video or picture out there of me in Miss new house uh doing the chicken dance doing a stretch Bank there might be so just for warrant and then two weeks ago we had our parent empowerment dinner another wonderful event you know I have to applaud our food and uh food and nutrition services department because um we had a bigger turnout than expected so they had to um just adjust on the fly but great student performances I think we would kind of take a look at an agenda and
012give them a little bit more time you know great spoken word and a great uh keynote speaker we had Dr lukewood president of Sacramento State thank you okay on the board member reports trusty Hamilton stars um I also got a chance to go to the parent empowerment dinner and I thought it was so good the kids were awesome the dances the speeches everything was really good so I was very um happy to be there justy Barnes unfortunately I missed the parent empowerment dinner um due to illness I'm glad to hear that it went well um I don't have much more to report other than um you know um this PL this last month has been kind of a difficult month is overall for the I think the whole country has been difficult in one way
013or another and I say that you know it's a rough moment but it makes me appreciate uh roblo all the more um I I've heard some just across the country really tough news about education about children about all kinds of things and I look at that and the first question I ask is is it is it possible that that's going to happen in roblo and for the most part I get a is that a lot of the stuff that I see and hear about I know will not happen in Roa and so I wanted I just want to say thank you to our staff to our all of our people because you know I mean we're we're all people up here you know uh we see the news we hear everything and yeah it impacts
014us and so thank you to all of our um staff for making Ro what it is and for protecting our kids and putting them first and everything so thank you um I do I did also had an opportunity to attend the uh the per P dinner uh want to say uh Not only was it very well attended but it was probably the most well attended event that we've had and that say a lot because we've had a lot of really really good events uh just the the uh the uh uh Latino and power empowerment dinner was huge as well and this you know outdid that um anyway I was just I was very very happy I want to thank all of our staff they did a phenomenal job uh I want to thank the Roberts
015family Development Center for getting us a phenomenal speaker uh I've known Dr Wood since he was in college him and his brother uh two Dynamic young men I can say young because they're younger than me um but uh just it was it for those of you who do not know do wood getting him to come speak here was a real get it really was and uh anyway just want to say say thank you to everybody it was a real like I said it was a phenomenal event once again very well attended and that's the end of my report we'll now move on to presentations and information and we'll start with expanded learning program update Helen Institute 20242 um thank you that was an agenda item that I asked to um add to the um agenda
016for this week um I first just want to again take a moment to acknowledge and thank the dedicated teachers and staff who have shared their concerns with me regarding the Helen after school program um I deeply appreciate your willingness to speak up not just for yourselves but for the well-being of our students and their families um over the past several weeks I've heard repeated concerns regarding the Helen after school program and I recognize that I'm receiving this information secondhand or even in some cases third hand but I want to make it clear that I fully respect and Trust our teachers and our staff and so when concerns arise I also trust that our superintendent and her staff will properly inves and act accordingly um I just again want to just confirm that you all have
017been heard and I do apologize that I don't have the ability to do more but I do value and appreciate all of you and all of your places thank you okay uh we have one person who want to speak on this item uh Joshua weeks this one of those I only have two minutes to do my case or speak my presentation okay before the two- minutes starts uh can I first just state that uh Miss Chen thank you so much for making it uh you talked to me at length can you guys hear me okay uh you talked to me at length about the situation and you did make it feel like I was heard and um Miss Hamilton Starks I can't tell you how monumentally grateful I am for you because out of every
018board meeting you have been one the only ones that have said can we address the Helen program so it's frustrating that at first when it said we would address this it was like a for thought no one wanted to bring it up but you constantly did and that made me feel hurt so I greatly appreciate you listening to me and the other teachers as well um so I I guess the time can start now I wasn't going to talk tonight I was not I was done I this has been a very stressful situation for me and all I want is the best for our students only reason I talk at these events right now is because I felt things weren't right for our students and I was done I just wanted to come up tonight
019and just thank the both of you but now I've been texted at 1:00 in the morning cease and desist letter so I'm going to read it and provide you guys with copies as well it states that Dear Mr weeks it has come to my attention that you have been by the way this is by Mr Ronald hickey uh it has come to my attention that you are making statements about me and my organization including my employees the Helen Institute that are both false and misleading I contend your statements are made with NE negligence and through malice these statements constitute as slander since this def fames my reputation and the reputation of the Helen Institute I demand that you immediately cease and desist making these false Mis leading slander statements which include but are not limited
020to so I'm going to give you guys a copy of this and in bold I'm going to have my report against it he says Helen staff members have personal relationship with members of roas School District board trustees that can influence the board's decisions it's comes from me saying I was told there were board members that uh Helen said there are board members that they had working for them or in regards to working with them now this was said by and I won't read because I am trying to be non-malicious I am trying to be as respectful as possible but this was said by someone close to the Helen staff members this person was reprimanded even moved from my school site from saying such thing so this is factual this isn't just a blank statement R
021School District students in Helen after school program vandalize every classroom program that has um that they have utilized vandalizing public school facilities is a crime by California Penal Code Therefore your statement is false I never said it's every classroom I end quote said class are being vandalized classrooms being plural more than one and the word vandalized meaning a willful or malicious destruction or defacement of public or private property that's Webster definition I think Websters is reable so I'm going to use Websters and which I have seen and I have can I can attest and has been documented multiple cases the docu of things being destroyed in the classroom from in one school a paper tiw dispenser and another school their items Helen staff has con constantly use their cell phones I have attached a picture
022of a staff member using their cell phon um he states that they supervis their students but this month alone the Helen staff has been late to our campus over eight times up to 40 minutes we get out at 2:23 someone hasn't shown up to 3:00 so it's either up to start to watch our students or staff members from Bell to watch their students not Helen staff to watch our students cuz we want to make sure that they are safe that they are not being lost there was an incident where we couldn't find a student so they were sending other students to find them that is a big concern for me I hear it ringing I'm sorry I'm going to take another minute Helen does not provide tutoring for students Mr Hig himself stated his staff
023does not have um what is needed to provide tutoring for our students Helen net does not provide the 30 hours of training Helen ex Helen employees I have it in written statement and I can do audio as well that ex-employees that were terminated after a lengthy period of meeting with Helen have not another 30 hours Helen does not conduct legal background checks I stated this because of the knowledge known from another EXP employee that was then shared to me by the knowledge of that employee last but not least uh he states that I said they pray Upon A students and I said hel employees have been investigated for accusations of student feeling unsafe this is things written by students and employee was let go for coaxing students to get into Fikes this is not me
024just making up false claims these are statements these are you can look it up you can find evidence for it there are um the staff members themselves know about this students have been cussed at and had foul language sent to them this once again I'm not making it up you can check with administrators students have been called Gay and put down by people that are still working for our staff and they were reprimanded I'm not making this up this is not a lie so it is frustrating to me that Mr hickey says and I quote please be advised that unless you immediately cease and assist making these slanderous statements I have no choice but to take appropriate legal steps to protect my reputation including seeking relief and the court law for monetary damages witness my
025signature I don't know why it says the 28th of February I don't count this as a cease and desist you guys this is a text sent to me at 1: in the morning I count it as a threat and I count it as harassment when I told you and I said that people feel that they can't State certain things because there will be retaliation this is what I feel because I'm not the only one who's gotten things like this multiple people multiple staff members at our district multiple staff members at other sites have received things like this but I'm not afraid I am going to tell you right now I am not I have no malice I have zero mes for the program I just want what's best for our students I'm sorry for going
026over my time I appreciate you guys very much but I am frustrated I am stressed and I do not and I'm trying to say it so it's on record I don't want any contact with this person anymore because I don't feel right about it if he wants to talk he can talk through you guys or the chin but all I want is what's the best for our kids that's it no malice so I just want to make sure that it's nice and uh stated and I'm going to give you guys a copy that way you guys have a copy of because I want to make sure every bit of evidence is reported if you don't mind me asking just real quick the so there were a number of things that you stated that you had
027had any of that been shared with or sent to uh School site staff vice principal there or the principal there on on campus so I'm not going to lie Mr loose uh I'm gonna I'm I'm trying to be respectful for everybody okay I have sent this out to people on the board okay months in advance from last year of incidents that have been happening months okay I've tried to done things anonymously I've tried to I don't because I'm not someone who wants conflict I've been trying to do every step in the way just pleading and asking please investigate please check so I've talked to Helen staff members I have talked to administrators I've talked to superintendent and now I've talked to the board by four times now so I done every due diligence I have
028taken made sure I've done texts emails I've done I and I don't want to record anyone without their permission so the only person I've have recorded as ex-employees with their permission I don't want to be taking screenshots or snapshots of people on their phone or sleeping on the job but I if I need to show evidence I certainly can I'm just trying to be as respectful as possible I don't want to throw any dirt on anyone's face I do have the evidence so if Mr hickey would like to sue me I do have the evidence that I have more than happy to put forward but I'm trying to be respectful I'm trying to leave everyone's name out of it but yes I have sent texts I have sent emails I have photo evidence but once
029again I trying to be respectful I'm trying to do this without malice I'm passionate right now because I care about our students and I'm trying to let that be like a broken record that's all I want that's all I want and that's why I'm trying to do everything best I can above board and I'm trying to follow all the rules that I can so if I'm doing something out of place please let me me know I'm going to file a official Complaint just so I can make sure I taking the right steps all the way through and my door I have an open door policy if you would like to talk to me about any of this my door is always open I have nothing to hide so that's uh if that answers that statement
030thank you of course thank you guys if I could just make a comment um thank you Mr reeks you know you and I excuse me you and I have spoken you know um I do want to follow up with this and and I really want to make it public right I have an open door policy I know I I if I ask Mr reeks if you believe I have open door policy I think you're not in agreement right I do have an open door policy um we do have processes so you know I will say that the concerns that were brought up there is a process for me to investigate right and so um if that process is not clear right then um I would like someone to let me know so I can clarify
031right we have a process and I appreciate if there's a concern that it's brought to the site administrator and the site administrator May deal with it right um and not inform me because it's been handled or it might be taken to my level you know but um I do have a concern you know that anyone who feels that they come to me that there's retaliation right that I'm still trying to process because I'm not sure how I could retaliate now I understand your concern regarding Mr hickey but I don't don't know how the perception that I would retaliate and so that would prevent anyone from coming to me directly you know so um I will reach out to you again you know um you know and if you choose not to but I think you
032know you and I you know have a great relationship you know but I do want to um just put it on record I do have an open door policy you know um and I encourage you to reach out you know I I will say that um if you are not reaching out to your administrator you know one of the things I will say is have you brought this to attention of your administrator but I will still hear you out you know so and that is um you know that is my goal you know um our students are our priority right and it's important that I do hear these um these concerns it's a challenge I will say it's a challenge when names um you know when a concern is brought up and you want to
033keep the um the privacy or anity I think that's the word right you know but I I need the information you know um to really fully investigate because when I you know uh take a hear a concern right I am going to go to that person and say Hey you know let's talk about this what did You observe what was the process you know and if you say that you spoke to administrator I'm going to go to that administrator okay what was the concern what was the in investigation what was the result do we need to take it to the next level so you know I am for process you know and I want to reiterate I have an open door policy um I would be happy to speak to anyone for any concerns you
034know and I I do appreciate that you speak on behalf of individuals but um it would be advantageous if I hear it firsthand as well so I can also investigate specifics just like specific of the emails so thank you and I will reach out to you again of course of course and uh Miss chin does mean it that she does have that open do policy uh you guys she spent like like the gates were about to be locked and she spent that's like almost five hours being able to make sure that I felt heard and uh I felt supported so she really does mean that so for anyone's watching uh she means what she says so I that's why I appreciate both of you very much so thank you guys for your time um you
035know one of the things I wanted to say was my I think uh uh superintendent Chen just did a very good job of kind of talking about the importance of process uh I I you know I I I use the example of if someone stole my car and I didn't do anything then they stole my other car and then they stole my motorcycle and then I went to the city council and complained and then me expecting the city council to then go and arrest the person who stole all three of my vehicles that's not the city council's job and our job as a board is we set forth the policies and we approve the procedures by which issues like this are to be dealt with and we hold our staff specifically our superintendent accountable for
036making sure that these things are addressed when someone comes to me with a concern comes directly to me with a concern the first thing that I let them know is whatever they share with me I going to pass along to my superintendent but I'm also going to know did you Avail yourself of the process did you talk to the site administrator who's over this did you go through that process if they didn't address it did you go to the to the or then did you go to the superintendent because ultimately our job is not to micromanage our job is to set the policy and when the policy is not working once again hold staff accountable for when it's for when that policy is not working um what concerns me about how we're dealing with this
037is that these are are some some serious things that we're hearing and I went through my email and I don't have any email I've didn't heard about any of this I I understand that the superintendent may or may not have heard gotten a lot of this information often times when we're the first ones to hear about it the first thing that we're going to do is we're going to pass that information on and we do want to make sure that it is addressed but part of that is is we need people who are in our community to help us with that right to help us by providing that information letting us know those details so that we can address it because ultimately we have to we have we're responsible for the process and I know
038that sounds like a cop out but ultimately what happens is is that I don't want people to make it as a regular thing to there's a problem going on at their School site there's a problem going on and the first thing that they do is come to the board you know God God bless our our staff they you don't do that we have not as a general rule done that I just want to make sure that we don't start making a precedent with this and just so you know we are as concerned about what we're hearing I will tell you it hurts my soul to hear things like this are happening or that they might be happening I want to make sure that we're doing whatever it is that we can to address it and
039to those of you out there how you can address it is is go to your site go to your site uh uh uh your site administrators go to them let them know provide them with the details and if they don't follow up with it if they don't follow up on it go go to the next level come to us we'll go to the superintendent and we'll make sure that it is investigated and that it's looked into but we need we need to we need you to help us because that's that's our job is to is to focus on that process yeah Mr weeks so once again I'm not trying to put anything but I feel very upset when you say that you had like for I I feel very upset that this was not known
040for any of those for any of these incidences moving forward cuz I know for a fact that emails or that people that weren't felt safe were sent anonymous emails to get support I know for a fact that I've put things myself forward talking to administrators letting things know and I know for a fact that I've gone through the due process and when I asked for help I was told we would look into it and I've heard crickets for six months sometimes it's frustrating that it seems that we act like if there's no news it's good news but if I have a student quiet in my classroom I don't just expect oh they're doing great I'm going to check in on them but I would ask you how many times have you guys come to see
041what Helen is doing in the classrooms how many times have you investigated and talked to students seeing their work of what they're doing in the classroom so when you said you're doing when you guys say you're doing your due diligence It's upsetting that I can show you records of what students are writing it's not something when we get surprised oh my gosh our students are struggling in this and struggling in that if you see their documents it wouldn't be a surprise so it's frustrating that when you say something like that you are saying that you are going to do your D for our students but I've already done all these due processes like you've said and when you've told me and when you've said that you were you guys are going to check only miss
042Hamilton Starks only you were saying can we talk about Helen but every time you guys go does the board have anything to say nothing so it's frustrating when you say something like that and the only there was only one person that I felt had our back only one miss Chen I thank you for listening but also I constantly had to go to you it feels like I'm a broken record and I'm saying the only thing but you guys can look online you can talk to our teachers I have teachers that will say something I just say I will come forth come to our site there are plenty of teachers that will talk to you there are plenty of Staff members that will talk to you but we all have families we it's hard to get
043out here especially at 7 o'clock on a school night but there are people that are online that do comments okay you can come to our sites you can come to a staff meeting it is not hard to come out and talk to us and we can then conin all the information that once again I have cuz sometimes it feels like I am the only one saying something and I'm telling you right now I'm not just come to our site they'll talk and the reason why sometimes they feel about like the retaliation is because there is a connection with Mr hickey in regards to he feels like he has his hands on a lot of cookie jars and he constantly sends emails that say things like cease and desist or there'll be legal actions or you're
044disrespecting me so that's where that part's coming from and when you say that I action speak louder than words I'm trying to show you guys my actions but if you're going to say that please come to our site investigate Helen say what you're going to do and I I'm just asking nicely sorry if I felt a little passionate about that I when I do that my voice raises a little bit I apologize but we appreciate your passion trust me we appreciate it thank you thank you sorry about that and I want to be clear you know um I I'm not you know I just want to be clear that the interpretation is did I not get any concerns cuz you know that that is not a you know that's not an accurate statement have I
045got excuse me have I received concerns from administrators for certain situations there's a process when there when they tell me um I I forward the concern to Mr hickey ceasing um the administrator and we follow up and if it is cured or or fixed you know a better word I can think of right then I'm assuming if the site um the site um is had a concern with the resolution then I would hear that again so I I want to be transparent you know this is not you know you know the concerns last year were very multiple right I will say the concerns this year um are not the same as last year right because we put things in place based on the concerns but I just don't want to um I want to say
046on record that there were concerns that were brought to me it is not the same um as it was last year right and so and I want to be um I want to say that I do investigate right I think um you know we'd have to review the process in terms of the results of the investigation so um how it it is shared you know so um I want to say I did investigate or the concerns that are brought up are investigated right so I hear your concern that silence because you haven't received a report of my investigation right or the results of my investigation I could see have the perception that you feel that nothing was done you know so um I might have to review my process in terms of you know reporting
047out um while also following proper guidelines so again I just want to say that my passion is just as high as yours um and I have let my board members know my um my concerns as well um and I'm speaking up as best as I can as best as I'm allowed to um but I definitely appreciate you and I appreciate all your colleagues I appreciate all the teachers and the staff um who um have felt comfortable with sharing and I hope that you all continue to do that um because your voices do matter and they are important to me and um I I I I I want to say something and I'm trying to figure you know the best way of saying um you know what we don't say out here in public when we
048don't say something out here public it doesn't mean that we're not taking anything seriously or addressing the issues um we do we we hear we ask questions oftentimes that's the reason why our board meetings start late um we're asking questions and no we we don't um not everyone reports publicly um not my strength um I'm measured but every complaint that we hear we ask questions about detailed questions and uh and sometimes they're tough conversations and they go on for very long time so I I I I hear exactly what you're saying just want to make sure that you know that just because we're not saying anything up here and we're talking about processes it doesn't mean that we're not doing anything I appreciate I very much appreciate you sharing that and you know maybe that
049is one of the things as as was stated we do need a better job do a better job of making sure that people who bring concerns uh that we let them know that there was a that that there was a resolution um because like was said things that happened last year may or may not be happening may may or may not continue this year but uh we don't take uh any concerns brought to us lightly um and and I think that those who those who who work directly with the board will tell you we do not take any concerns lightly in particular we did not take these lightly we've had many conversations many long conversations about it so um I don't want you to think that just because one board member talked to you about
050it uh doesn't mean that uh doesn't mean that it it's not doesn't mean that all of us have not been concerned or working to help address it oh okay so we do have comments online okay so would you have a few so Anonymous said we were told from our board members that there would be an investigation regarding hel Institute what are the steps that the other members of the board are taking to address the concern of teachers and staff members at our school um Kelsey Burke I witnessed this Behavior firsthand when Helen was at meeting in my classroom May Le thank you Mr weeks for continue to speak up what is best for our students she Al she also mentioned I have also personally witnessed this Behavior firsthand in my classroom when Helen was in
051my classroom Cory Darlington uh said when staff can't be feel safe communicating with the board without getting legal threats it's extremely concerning Josh has tried to work within the district he texts to his personal phone at 1:00 a.m. is highly unprofessional Anonymous continued with can we get a Tim Clarity in this board meeting for everyone to understand what the process of Investigation looks like Meg mentioned St also can't feel safe or supported when items were destroyed in her classroom promised to be replaced and still not placements later Cory dton I'm glad Mrs Chen says students are the priority I hope action will be taken and we can feel safer Anonymous can you explain how this is your first time hearing about it when Mr leaks just stated that he went to the board members with
052his concerns and finally Cy dington will there be a parent staff survey asking about how Helen is measuring up it may shed mer on the program and the comments um well just addressing one of the things that noted was I didn't say it was my first time hearing about it I'm saying that as it was addressed there were there have been additional things that have been brought up that had not been brought to our attention or that issues in the past had not been either have or have not been addressed the point is is that once again there is a process and if you don't go to your site administrator if you don't Avail yourself of that process it makes it difficult when the board is the first is the first to hear about a
053particular issue or a challenge because the first thing we're going to do is we're going to go to the superintendent we're going to say hey this came to this came forward as an issue uh you know we're we're going to ask them to look into it um and I'm going to pass along whatever information whatever information I get yeah and also I I want to make sure that I acknowledge that the people who I did speak to um were um clear that they did follow the proper procedures so I also don't want to um make it seem as if the folks who contacted me or reached out to me did not follow policy um because that was my first question to them is if they contacted their um their administrator and I just want to
054affirm that they did and I don't want there to be any miscommunication that they did not do that and if I could just respond to one of the comments we just to share that we did student empathy interviews similar to what we did um another Pro vendor of ours and then part of the next step is to do a parent survey interview for all our vendors so I want to be clear we're just not there yet we just completed our student empathy interviews yeah I think one thing that I think I think for me that's come of this is uh you know we don't have many of these serious issues we haven't had a whole lot of them this probably as far as I can remember is probably one of the first times we've had
055to deal with a challenge like this um I really do believe that we do need to take a look at how do we handle these processes what is the pro what is the process how do and in particular what is the communication process in terms of of the outcomes or how we how we eventually wind up dealing with these situations uh so that uh those who bring forth the concerns can number one uh feel safe to do so uh number two uh can know exactly what that process is how to Avail themselves of it uh and then also you know that they are communicated with as to the result or the resolution of whatever whatever their concern is um I think that's something we probably need to look at yes that's part of the El
056elop handbook there you go that we are working on all right last comment from Anonymous so if everyone follows the right procedures and addresses concerns with the site admin and the board and still we are talking about procedure then how are we building confidence in the board's ability obviously we've got some work to do I'll just admit that yeah any additional comments again thank you to all our teachers to all of our teachers to everyone who commented thank you very much uh always feel that you can reach out and reach out to us and communicate with us if you have a concern once again know that we're going to take it to the Super we're going to take that concern to the superintendent and work to make sure that it's addressed feel free to not
057just communicate with us but also feel free to follow up with us um you know that that's what we're here for thank you okay we're going to move on to Item B expanded learning consideration right at school program 25 26 on the hot seat you ready and before you start you know I want to make it clear that as I bring potential um Partners right for um for our after school for our district right the intent is not to eliminate one I know there was a perception that I'm trying to eliminate one that is not the intent the intent is to offer opportunities and access for our students right because there there is not one program that will meet all the needs of our families so it's my responsibility right to Prov offer and provide
058access to meet the needs of our families so thank you you're welcome thank you guys thank you all for allowing me to be here I appreciate the opportunity it's nice to see some familiar faces um my name is Cindy Lawson I am the vice president of school Partnerships with r at school um I have the privilege of working with school communities and superintendents and Boards across the country but primarily the western part of the United States but I live right down the road so this was a nice easy drive for me and it feels nice to be local um and so thank you for allowing me to be here um I'm going to talk to you a little bit about r at school and who we are I figure first and foremost let's see if
059I can work this if this works oh it did sorry okay um it's really important that we talk about our mission because we live and breathe our mission and values and as you can see on the screen Our Miss mission is to inspire love of learning support schools and give parents peace of mind to give you a little background about r at school our CEO founder uh our actually founder now he just sits on her board now um Dr Marth rild um walked into his own daughter's after school program saw her eating Doritos and watching a video and having a doctorine in education he just knew he could do something better and when he did the math he realized that kids in after school programs actually are in after are in these out of time
060programs just as many hours as they are in school so they spent about 20% of their waking hours in elementary school these are Elementary School students and about 20% of their time and out of school time programs when you add up the amount of time they're in before school after school winter break spring break summer early release late start um you know he realized that we had a prime opportunity we had an opportunity to make a a transformative impact in the lives of children and so um he didn't want to create an after school program that was just safe or maybe they did some homework maybe they did some arts and crafts but one that went the extra mile one that provided um children the opportunity to feel respected to feel valued to feel a
061sense of the community and really to S feel that sense of belonging so um and he really wanted them to be able to thrive in a program that was relaxing but there's also learning going on so in 2010 um he started right at school and since then we support uh kids all across the country and uh over a thousand schools and over 165 districts and you could see here here are our California Partners um and so we have several local around here and um then I'm going to try and show you let's see hopefully it works a video of the day in life of r at school I don't know if I could push play on here if it works does that work hey high quality after school programs are more important than ever and
062right at school does it better than anyone it really gives students an opportunity to grow and learn and become a part of a community to strengthen their Community what I think of right at school I think student centered right away every decision that's made the flexible planning that we experience with them centers around the needs of our students and families having Raz at on our campus allows them to follow our same expectations we use pvis which is positive behavior and invention support and our acronym is sore so we hear R's employees using sore it's apparent to us that there is a lot of expertise that goes into the creation of this curriculum one of the things I like most about the Reddit school program is the junior Educators where we have the older students serving
063as tutors and mentors for the younger students I I am Greatful turn to your neighbor and tell them something you're grateful for the younger students grow through the help that they're getting and the older students are growing by teaching and also through those mentorship opportunities right at school disguised learning curriculum is pretty genius it is a way for our students to uh enjoy have fun laugh uh physically being engaged in formal Learning Without ever knowing it the kiddos ran up to me and were so excited to tell me about this bridge that they were building at that time students didn't know that it was a science lesson that was on physics it was on gravity it was on motion they are doing a uh animal shelter um donation drive and fundraiser where they uh develop
064uh posters they develop communication they can do the PA announcements it helps our students write at school know that they can develop a sense of empathy that they can give back the WR at school staff are phenomenal I I have always asked what are your recruiting Secrets they have not only recruited from within the community but even within our own school district and so they have used some of our current staff members um and so there's a seamless transition for our students it is the core mission of ride at school to ensure that their staff has all the state-of-the-art training and that they're up on all the programs that we're using in our school and that has meant all the difference I think one of the great things about WR at school is their structure
065it's a very balanced program and so students are able to have physical movement outside their social emotional learning we gave ride at school a very difficult task uh we gave them a six week Runway to get the program started and they did it they were able to tailor the schedule to our needs they sat down work with us collaborated and they were able to develop a plan in a program that worked well for our students our parents and our staff they know us they get us this is truly a partnership we're not just hiring someone to come in and do something that's canned I think what's what makes right at school Stand Out is the fact that they are willing to work with our Educators and our principles at our buildings and design experiences after
066school that help keep kids engaged um but also on track to make sure that they're successful in our classrooms the very next day I'm imp parent and I know that when school is over I want my kids to be safe happy and productive and right at school provides all of that parents have had nothing but great things to say about the relationships that our students are building with the staff members are right at school when you've got happy kids coming home every day parents want their kids in this program [Music] the next SL it's not letting me there there we go so now I G to talk a little bit about my favorite part about our program which is the impact we're making and our disguised learning approach you know our focus is on building
067children up we're here for the long game of education so just like yourself we want to build these attributes that we know as educators will continue to unfold through unfold throughout their lives so we want them to have positive experiences we want them to fill empowered um we want them to have a positive self-identity and so you can see right there the impact that we're making um every day at r at school um we know the last I think okay too far we know the last thing a child wants to hear at 3M is like who wants to learn some more like no we've been in school all day last thing they want to hear is who wants to learn some more and we know that after school programs can't look and feel like the
068school day it has to look and feel very different um so what we bring is an approach um where we incorporate learning but we do it in a a way that we disguise it so we have Hands-On project-based disguise learning where kids can learn play and grow um so every day students get to enjoy fresh new curriculum that's been written by our curriculum experts we have two-e thematic units that range from areas like Art and Science and music and math and you can see in this slide students are learning about Roman aqux they're applying their design thinking as they build and test their models at been built out of recyclables um you know for us we really want to ignite that spark and that joy in kids again we want kids to be kids we
069want them to have fun you know all while engaging in Hands-On project-based disguise learning the secret SAU being they just think they're having a ton of fun but what they don't know is there's a ton of learning happening and that's why we've trademarked disguised learning um so we know every district is is unique and we want to make sure that we can accommodate not only every District but every school in terms of what their needs are so once all the children are safe and they're accounted for we have what's called Our Town Hall that's really our family time it's our chance to build community to talk about celebration special events service projects we might be working on um it's really kind of level set and get the kids excited for what's going on in the
070afternoon and then we have what's called Right Moves it's 10 minutes to get that excess energy out they've been in school all day so we want to get that heart pump in that blood flow in and then we go into language and language is where we're going to incorporate 10 to 15 minutes of either American Sign Language or Spanish um in an interactive way that we can build a sense of community and culture um while also um advancing our communication skills so again it's just really 10 to 15 minutes to kind of build that language development um the younger kids do Spanish the older kids do American Sign Language um after that we have this flexible enrichment box and there's different things that you could so this is where we would work with either the
071principals or the district to figure out what this time looks like there are some districts that have no homework they have no homework policies and so during that time we would do more of our disguise learning so we would take that time to do more of our Hands-On Project based disguise learning there's some districts who do have homework and they want the kids to complete their homework all of our surveys come back from families saying they want Safety First and they want kids coming home with their homework completed um and that's really important because they want to enjoy that family time when they got home we know kids today have so many things going on and being a single mom of three our evenings depended on whether kids got their kids got my kids got
072their homework done or not is what we can do in the afternoon so sometimes they'll just do their homework and then we have disguise learning but there's sometimes that uh we know in schools it's really hard to get those extra minutes in especially around mtss so sometimes they struggle to get that in during the day so we could partner with the district on whatever you might be using whether it's I station I ready air tutors and if you provide the um platform they can do that in our program and so we will be there to help be facilitators with the training from the district and you still have to provide like the laptops or tablets but we can provide those minutes during the out of school time and they're doing that in Fairfield I think
073Fairfield casson's doing um I ready mil pedus is doing air tutors and we're just kind of facilitating that for them um and then again if we have time we'll do the disguise learning activities um then we go out for a more vigorous fitness component where we always have a structured or and unstructured time for kids we don't want anyone to just be sitting around feeling you know loner by themselves so we'll always have a group game going on where people can engage but a kids just want to have some downtime and hang out with their friends and have some autonomy they can do that as well um by that time mostly families are picking up so um sometimes we'll have some quiet activ activities going on sometimes kids just want to chill with their friends
074read a book sometimes we'll have kind of a table out like a maker station table where they can just self-create and do some of their own things so again that's kind of what a day in the life of r at school looks like um and the good news is we don't just offer after school we're here 365 days a year um we offer before school after school winter break spring break summer early release late starts Discovery clubs um we do it all so we are here to be your solution if need be um and we know we are only as good as our people and so we can't have great programs if we don't have great people um we have full-time Recruiters in the state of California who their job 40 hours a week is
075to recruit on board and bring the best people into our program um we do hire from three main sources four sometimes because in some communities we are coming in and there might be a solution or provider there so if um staff are recommended those staff would get the first right of refusal um again that's not what we're saying is happening in this scenario but if in that situation that's the fourth one the other one is we hire a lot of par professionals and instructional AIDS we love hiring these people because they already know the community they already know the kids and oftentimes we can offset full-time hours they work in the school during the day come work with us in the afternoon and anyone who works with us gets free child care I mean they
076get free anyways through elop but some districts aren't 100% elop um and then they get our amazing training that they get to bring back into the school day and then we hire a lot of um individuals who are going into college um who we kind of do a grow your own sometimes they might hear live here in Robla they might be a graduate they come work with us while they're going to get their credential whether it's an elementary Ed maybe theater maybe art something like we want these these folks in our program because one we already know they want to work with kids and we want to provide that great platform for them to continue to want to work with kids and then maybe come back and work in your District after I and then
077we hire a lot of retired Educators because I'm not sure if you know but Educators never retire for some reason so they get to turn that hat around and be much more experiential yeah I have some people over here like yeah they'll never retire I can promise you so um they can come work in our program and they get in their career on a high note by working with kids engaging and be much more experiential not so frontal um and then once we hire them we put them through our training model um that's a combination of both online and in person and so we do online modellers that they have to pass assessments before they can even go in but before even that starts I just want to make sure that that you know they
078have to pass an extensive background check so they have to go through an extensive background check before they can even get hired into our system and go into the training um so we'll do online assessments and then we do in-person training ongoing coaching and support we have local area managers and regional managers who are always there to support make sure things are going now can I say it's going to be perfect always no but what I can promise you is that we are responsive and we will be there every single time that there's any situation um to be there so once we hire the best people now oops went too fast um you know we know that um when a district decides to go with us and parents put their trust in us we know
079that it takes a lot of trust and that we have to build it so our promise is to our students and to our families and to our partners that we will deliver a high quality program again might not always be perfect in the beginning it might be a little rough when you're start you know you don't know the kids yet you're building routine you're building culture You're Building community and so sometimes you know there's some bumps along the way but we will be there and I think um you know you have had the opportunity or can have the opportunity to reach out to our other partners to ask ask about our program and um so that is our promise to you and and the bottom line is we take care of everything this is all
080we do for a living we're not a uh I mean there's great Community Partners but we don't try to do a hundred things okay we really focus on trying to do one thing really well and that's providing before and after school programs for kids ktk through 8th grade primarily k6 um and so that's what we do and uh thank you for allowing me the opportunity to present and I do have additional information I can to you little I don't know have any questions or how that works but you do any questions what are some of the Sacramento County school districts that you're in so we're not in or classer okay plaster we have we're in Roseville joint we're in Dry Creek we are in oh my gosh sorry guys let me go back to the
081slide and I should know because they're all in my backyard but let's go back [Music] here it's not letting me go past oh there we go all right so I mean in terms of pler County we do have all we're in Olive Roseville we're in all of Dry Creek you could see um we're all around in terms of Fairfield Vacaville then you go into martinz and then you have San Ramone Livermore Brentwood so we're around all of this area we just are not directly in Sacramento County uh which of those districts we I mean we're we have a high e population as well as high uh uh free and reduced lunch what other districts do you have those similar ours there's several um we have several in southern c as well um that are similar
082but I mean Fairfield cisson has a high e and higher lower income area Okay uh Martinez not so oh uh Mount Diablo um all of the Mount Diablo schools that we're in are Title One schools so we're in 10 schools they're all Title One same thing High eel um I would say another one that has a uh uh Santa Rita it's out in Selenas there another high eel and all elop kids oh you're also in Center Center joint ah okay yeah it's my grandbaby suit well I soon to be Grant when I have a grandbaby but he's not old that will be his school he's in Center joint I made sure to get it so he would have child care all yeah he's only three though few more years any other questions or comments you
083asked the question that I was well thank you so much that was actually quite informative thank you thank you guys for allowing me have a great evening okay now we're going to move on to uh item C professional learning support teachers uh good evening I'm Lindsay Clark um I am one of the four professional learning support teachers here in Robla also known as the psts um I'm very lucky to work with such an amazing team which includes John Byam Shannon Canon and Alicia witted um John and Alicia are currently on paternity and maternity leave they're at home with their little ones uh so Shannon and I are holding down the fourth as best as we can while they are gone um so with our present tonight we wanted to review some of the support we
084provide to teachers across the district um so we provide support with unit and lesson planning uh this includes diving into the standard sifting through the different curriculum programs we have here in the district um we also help with lesson structures as well um psts provide demonstration lessons so this is where we plan a lesson um and we go into their classrooms and model a particular strategy behavior management uh technique or whatever support the teacher is asking for uh we also observe teachers um when requested and provide um specific and constructive feedback uh one of our favorite things to do is guided observations uh this is where we set up having a teacher observe another teacher at their site or at a site in another site within the district um we provide the coverage for the
085teacher and then a plst also goes a different plst will go with them to kind of point out all those like amazing intentional teacher moves that they're seeing teachers do do so many things without even realizing they do it so we like kind of point all the amazing things that they do out um behavior management is often a large need with our new teachers um we work with teachers to establish Management systems and effective classroom routines um lastly a large part of what we do is assessments um we know they're so important and closely connected with instruction but they can be very time consuming especially one-on-one assessment so we'll provide coverage uh for the teacher so that there's not a loss in learning time for the kiddos and then they can pull their individual students
086to do their assessments um teachers that we have supported this year um so so far this year so we're two-thirds through the year um we have worked with 87.5% of classroom teachers we Define classroom teachers as TK through sixth grade and SDC teachers so teachers that have actual students rostered to them um but we also uh work with Specialists and enrichment teachers when requested um support can look different for every teacher uh it can be weekly bi-weekly or as needed throughout the year uh there were there are 22 first and second year classroom um teachers this year in the district and we have worked with 100% of them um their support is often much more frequent and ongoing uh unique to this year it is the year of the baby in Robla U myself included
087um and so uh we actually had seven long-term guest teachers who were here ranging from three months to eight months so we've had some long leaves as well um so these guest teachers often have varying degrees of classroom experience um we provide provide similar support as we do to new teachers but we also assist with some of the tasks like report cards and assessments because it can be very overwhelming if you didn't haven't received training in that so that's something that we help with um our primary goal is to maintain their length of service to prevent turnovers which is best for the kids and to ease the stress associated with taking over a class um this is the support by grade level um we assign a point plst at the beginning of the school year
088to every teacher so we reach out to every teacher for support and we do check-ins throughout the year so these are the teachers who taken us up on that support um next sometimes there's a misconception that we only work with new teachers but as you can see um we actually work with teachers of all varying experience levels um at the end of every school year the psts uh meet to discuss ways to improve and expand the support that we offer to teachers we're always trying to improve um so tonight we want to highlight some of the new things that we did this year psts attend new teacher orientation every year so it's like four to five days that new teachers have at the very beginning of the year and we lead some of the sessions
089but we often find that it's a lot of information at one time when all they're really thinking about is like how do I set up my classroom and how do I get ready for the first day um so we decided to add this year um on time um popup PDS so like we mentioned assessments but when your mind's not there yet you're not quite ready for the information so we did pop up PDS of different um items uh when that need came up um throughout the school year the PSS also receive requests for PL sessions uh so see here are some of the sessions we provided either at staff meetings or during release time for teachers um and some there was a couple where they actually received sub coverage so we could run a um
090appeal um another thing we did this year um uh often teaching can feel like a very isolating Endeavor so we spent most of our uh we spend most of our time within the four walls of our classroom this year plss took on a large undertaking with introduction of peer observations across all Sites at roock our goal is to encourage collaborative discussions amongst colleagues where effective teaching is at the Forefront um so peer observations are a process where teachers are placed into teams of three or four uh based on similar grade levels either the same or close grade levels and are given the opportunity to observe their colleagues as well as receive feedback um after being observed themselves um the observations are done in the same content area at the school site so this was quite
091a process that we took on this year um so there were several steps the psts met with each principal to help facilitate the choice of a Content area we had two sites who chose math as their focus and three that chose comprehension and phonics um from there we LED goal setting um at staff meetings to create common expectations and language amongst the teachers of what they would be looking for in their observations um we gathered uh weekly schedules from the teachers our goal was to make observations as least disruptive as possible um so if being observed in math we want to make sure it's during your math time sometimes in the past um with walkthroughs and things they might be asked to switch things around and anytime you switch up a kiddo schedule that can
092always go a certain direction so we want to make sure that you are it's most convenient for you um plss create the schedules we provided the coverage for the teachers and we facilitated debriefs after each observation so the teachers got together to discuss what they saw um next steps for next year uh we hope to continue and improve on these peer observations for next year um we have received positive feedback from teachers so far but we plan on formally um eliciting some feedback to help make improvements for next year um we are really excited for the instructional model that's coming to Roba next year and so this will help um hopefully guide these observations next year and that we're excited for next year great any questions or comments thank you that was good wait wait
093hold on sorry um can you what what's in the assessments what assessments what's in the assessments it ranges by grade level so Kinder and first grade have a lot of one-on-one assessments so letter ID sounds counting to 100 just a lot of things that they have to do oneon-one with kiddos and so with kindergarteners you know it's hard to pull a kiddo to have like that one-on-one time so we can teach whatever because we've all been classroom teachers we can teach whatever they were already planning on doing so that those kiddos don't miss out on any Learning Time upper grades is a little bit different um they do fluency so the kiddos read to them um they do two passages and so the kiddos read to them for a minute and we look for commonalities
094and the errors they're making so we can use that to inform our teaching so those are the main ones that we cover for there's also lots of like group assessments but those are the one-on-one assessments that we cover for what's the difference between the of the year and the of the Year assessments so a lot of our assessments Roba actually stay the same throughout so we can kind of progress monitor to see that they're improving so like fluency it may be a different passage but they do fluencies at the beginning of the year in every trimester and then what they're the passage they're reading is different but the process is still the same so you can see if they're approve improving as they go and same with with um like Kinder we do letter ID
095all the way through until we know that they know all their letters is it progress monitoring um to check to make sure that they're making progress so if you know we hope to see particularly like in Kinder if um you know we've taught through the letter K you know learn through the letter K and so we can keep track of that and then do small groups if we notice like a student is missing certain letters or certain sounds so it kind of just helps with their instruction do you have any results you can discuss I mean I don't know the numbers like off the top of my head but yes we do have like um graphs and things that the district puts together because those assessments are uploaded to the district and so um we
096do have graphs and things um that we could show you but that's like from the district level not the psts abely meetings once a month so at those site meetings especially after C of assment OCC and teachers are bringing so the folks online can hear it was really loud okay um so teachers will be asked to bring data so for instance in in November it might have been a focus on the math data that we recently did for T1 so every teacher brings their math data to that meeting they have their own weekly plc's with their grade level Partners but this gets to be a site weight sitewide focus on a particular curricular area sets of data so that we can look across grade levels to see how we're doing in a particular area and
097sometimes that turns into what's called Theus the memorandums of understanding that um some sites have contracted with Sacramento County Office of Ed to do additional professional learning in writing at at one school or in phonics at another and then as Lindsay spoke earlier about the requested professional learning that we've been asked to do at staff meetings or pull out where teachers are relieved from their teaching duties and substitutes are brought in so that they can really focus um that has also been driven by some of that data that we've looked at and found needs to address thank you a couple of things one uh the assistance for the long-term long-term teacher support how' you come up with what made you decide to do that just curious um I mean well one there was a lot
098this year and two we don't want any disruptions for the kiddos and we also don't want on maternity leave worrying about their kiddos while they're gone and taking over a classroom is a lot particularly if you've never done it before it's very overwhelming and there's a lot of things that are unique to Roo like how we do our report cards and often before we were around you kind of get dropped in and good luck and we don't want anyone to feel that way or that responsibility fell on a teaching partner who has their own report cards that they have to do um and so we wanted to make sure that they felt supported um especially we want them to come back and we want them to be long-term Subs again well having having been a
099guess teacher in the past and done long-term assignments I wish this had been available because usually it's a okay well I'm out of here for a few months good luck not like that but it's definitely but but like but but anyway so I just thought that was really Innovative and uh I I can tell you I know for a fact that made a difference in their ability to be able to help our kids so thank you for that I also noticed a high percentage of of our of our of our teachers are actually are actually taking advantage of of of what you provide we when we first came up with the program we had a kind of a minimum like okay if you're in this particular situation brand new teacher or review year uh you
100know you're going to work for some but I just I just want to say number one I know this is probably a lot more work than you guys had imagined with all of these with everybody doing it but I just want to say hats off to our teachers for taking advantage of an opportunity that is there uh uh to learn and to be better for our kids so thank you to you and thank you to all of our teachers oh we have one comment all right for online viewers uh Dona I just want to say that in my 25 years of teaching a veteran in the world School District I truly appreciate our pal teas help guidance or needed they Rock right thank you so much okay now we're on to D food and nutrition
101services update all right good evening everyone my name is Erica Lee I'm the director of our food nutrition services program and then I have Claud madano and Chef Sergio with me tonight and they're just such an integral part of everything we do so I just want to recognize them all right so this slide is a slide that just around this time last year I presented uh just kind of showcasing our our Focus areas for this year and I pulled this slide from last year's presentation and I'm just really happy to report that that we have absolutely absolutely achieved um success in all of these areas so um normalizing batch cooking as a standard practice that's something that we started a couple years ago batch cooking is really just cooking um you know certain foods right
102before we're ready to serve them and that really improved quality and the taste of everything um but it's you know it's a risky thing and our our staff are nervous to take that risk um because you don't want to be you know even one minute late um so having that as a standard practice is really great um a lot of these other items I'm going to go through some photos uh because last year trusty Divine actually you know was really anxious to to see some photos so I'm disappointed that she's not here tonight um but I can share some of those photos and I wish we had more um you know anytime you go into a kitchen there's just a whole cafeteria of students and staff and a lot going on and I can't tell
103you how many times we've kind of left saying man I wish I would have gotten a picture of that oh and feedback I should there we go oh I'm going forward student feedback I do just want to point out that that is something uh that was a goal for us last year that we went ahead and did we partnered with the health education Council we did a really comprehensive survey with our third through eth or sixth graders um and actually worked with an outside uh evaluator to put that into a document form for us and it was really helpful to in um inform this year's menu all right on with the pictures so we do a lot of roasted chicken it is very popular we do all kinds of roasted chicken we do a lemon
104thme we do a a moho a Peruvian chicken um and it's just been really fun watching our kindergarteners just really just eat it to the Bone we usually um we we do a lot of roasted vegetables in different sides and it's been a really popular dish for us um red p is also just a a favorite at all of our sites um and I really just want to point out kind of what's going on here you know so you can see in the top there that you know we're we're boiling the anro chilies we are using you know fresh pork from a Lo local Ranch and I'll talk a little bit more about that um but but we really are I mean we are cooking from scratch for you know four and 500 kids you
105should see these pots we have pictures of Staff the first day we got them actually hiding inside the pots like they are enormous so so it is a tremendous amount of work and it's just really exciting that we're at the level where we're doing it and we're doing it well um so I want to go back to the pork this is one that I talk a lot about but man I am just so proud of it so we get this local pork which is just exciting in and of itself right we're look working with this local family ranch and then we have these really amazing comi ovens they're called they're new ovens all kinds of buttons it's like you know what I imagine driving a Ferrari to be just very confusing and overwhelming but um
106but it's such great technology so what happens with the pork is it comes in our staff is actually like trimming down the fat cutting it into H smaller chunks uh we have a dry rub so they're measuring out all these spices rubbing it they pour onions and garlic and orange juice um into the roasting pan and then they put it in the oven overnight and it does this slow cook so it's like 165 degrees um and they're able to roast it overnight which is really great great because nobody has to be in the kitchen all that information is recorded it's all very safe um and then when they come in usually around 5:15 a.m. the next morning um it's all ready to go they pull it out of the oven and they're able to shred
107it so it's just really cool and then from there we do some carnitas nachos we do our quesia and then we do some P pork sandwiches that we're making our own barbecue sauce with all right breakfast I don't have a ton of breakfast photos unfortunately but I did just want to share because breakfast is tough you know we're doing breakfast in the classroom um which is hard to do scratch cooking for breakfast in the classroom you know we have looked all over this country it seems trying to find you know even just hot Entre or or scratch cooked items because usually breakfast in the classroom is like a cereal bar and and a piece of fruit but um and and we do you know we do our own packaged items like the pondulce in the
108top Corner that is a packaged pre-made item but we're also working really hard to make our own items so you'll see the croissant there on the right and then we have some cinnamon rolls down there in the bottom so that is a whole grain item that we are actually proofing overnight and then baking off fresh the next day so we're able to wrap those up and do our best to deliver those to the classroom warm in that left hand corner there this is probably one of our just most tedious and just really hope to get it done and out the door is French toast um and we're really proud of that it's been a ton of work um but we're happy to be able to offer that in the morning we do smoothies and then
109those are our fresh strawberry parfet these are just some random shots we were able to pull together um the orange chicken you know that is a pre-made item that students love but we do our best to pair it with items that we've made ourselves so we have roasted broccoli that we do we make our own rice of course uh the pot stickers and fried rice again that is another kind of um ready too item that we steam but then the fried rice is something that we make ourselves we make our own sauce uh chicken noodle soup that has been really fun this year students have really enjoyed that we make that from scratch um our stir fry yakis SOA noodle that is a newer item um earlier in my slides I was talking about more
110culturally relevant items I was talking about more vegetarian options so that is one that has been new and students have really enjoyed our bean and cheese cup that is another scratch made vegetarian item it's also really great because it's a low cost item for us um you know we use dry beans um and then we're actually making our own reff fried beans we make our own salsa um and then we just have a really nice salad bar that has a corn and a lote salad um and and everything else you know jalapenos and and cheese and peppers it's beautiful um and then grilled cheese and tomato sou did you say jalap alos oh jalapenos yeah M actual actual jalapenos yep the students really enjoy them they're they're the canned jalapenos and it doesn't come on
111the bowl it's kind of like you get your bean and cheese cup and then you go through the salad bar and you add all your own toppings um I don't have many pictures of our salad bars but this is just an example um so we do um you know even on Pizza day we're still trying to incorporate some scratch so that Caesar salad is something that you see there so you know we make our own dressing um they actually make their own croutons which is just wild um there is just some other shots of our fresh um produce uh we have our corn salad and then those are just some fun uh kiwi berries that we had recently all right so this is just the most important part this is a ton of work a
112ton of work and it has been you know we I have such a great great team and I'll talk about these guys in a minute but the fact that our staff has stepped up and have been willing to be trained and to do all this is just extraordinary like I cannot tell you we went from doing a lot of heat and serve items um to really just transitioning to more scratch cooking and and it takes a lot of time it takes a lot of mental energy just scaling recipes and and trying to you know times times three teaspoons that the recipe calls for you know by 500 it it gets crazy and and this team has just really risen to the challenge and and we're just so lucky to have them so last time I
113think I spoke with you guys we were talking about the Hub kitchen and I talked about just how this year we're really feeling like we're at capacity and that is how we're feeling this year um we are only able to do the scratch items um certain days out of the week and then those other days we're we're doing the heat and serve items and that's because every day uh we are doing things that are related to that scratch meal so we're not able to make a marinara sauce you know saut the beef do the pasta all in one day because there's just not enough time for that so on days when we do have you know like a we do a POA Murphy's Pizza um they are still you know they are creating that marinade
114for the chicken they're making that marinara sauce um so that we can be ready and have those items on another day so um so the staff are always busy always working and creating something that will be used um as part of our scratch service so it's just it's really phenomenal so a lot of hard work and we can see that it's working and that feels really really good so I know that um you know each year that I present I share these numbers with you and it's just really exciting that they continue to grow you know so we have 72% of our students eating breakfast breakfast in the classroom right 85% of our students are eating lunch and you know I just I always imagine like a 100 students lined up 85 and really it's
115not even a 100 because this is our enrollment numers not our actual attendance numers so if you can imagine you know 85 of those 95 students are eating lunch with us every day and that's really great so this is my obligatory uh budget slide and it is just giving you a snapshot of our projected revenues um as you can see we have a very large projected ending balance So currently um we are on a spending plan with the state and that is why we are over budget this year is we are going to continue to buy equipment and do things where we can um and that is just by Design and part of our plan um to to kind of draw down those funds as slow as we possibly possibly can that's kind of our
116plan um just to hold out with CDE a bit longer all right so what is next for Ro's food and nutrition services program um you know thinking about the budget slide before we've really been trying to hold on to those funds and part of holding on to those funds is is just trying to to wait and see what happens next um again I know that we've talked about Hub kitchen and Facilities projects in the past and um food and nutrition services really wants to utilize that that money that we have um to to purchase the equipment for that Hub kitchen um our fund does not allow us to do anything with infrastructure otherwise you know we'd put all of that in um but we are able to buy equipment so that is really why we're
117just kind of in this holding pattern um specific to the budget and then you know I Shar these SL slides earlier about our our participation and just how oops keep doing that am I able to get it back thank you so our participation and I just want to let you guys know let's see there we go these numbers like this didn't happen by accident right and it wasn't just luck that got us here just I I want to express how much time and energy went into really having this vision and wanting to execute this Vision you know long before our team even got together um I think my colleagues know me as a very adaptable person but I'm also just a very long-term strategic thinker and there was a lot of thought that went into
118creating this team and I mean I I said there's no luck but I really really really lucked out with these two they've been absolutely incredible and while I have a lot of passion they they have that same crazy look in their eyes when they come to work every day and we've worked really hard to have a vision and to see it through and and we're just kind of still in that holding pattern waiting to see what's next so I I just want to talk to the board a little bit about that and just Express um we're ready we want to kind of build that next phase of what you know the Food Service program looks like in our district but right now we're feeling like we're we're just kind of stuck in limbo so I
119do would just want to express that because we're ready we're ready for the next face all right so that is all I have for you tonight and if you have any questions any questions or comments um I have a question um how much of the food is consumed how much the food is consumed I mean I don't don't have any quantifiable figures you know that's that's tough to do but I mean it's hard to say it's hard to say by law they're required to take half a cup of fruit and vegetables um and we our goal is to not to feed our trash cans right so we know that students have to take that amount and and we're doing everything thing we can to make sure that they do so part of that is doing
120the student surveys we put a whole spread together of every single kind of salad bar item and had them rank them and now we're only serving those I think before we really got caught up in what was a beautiful salad bar and now we're just trying to serve the favorites and introduce things here and there but kids know what they like so now they're grabbing those items the um one of the biggest surprises is these roasted chickpeas the kids are really enjoying those far more than we ever imagined next year we're going to look at hummus um we talk to kids a lot about what do you want to see what do you want to see next so we're excited about hummus um and then the Caesar salad is way way more popular than we
121ever imagined so um so in terms of what they have to take we try and make sure that it's something that they want to have um and then in terms of the entree it's really completely up to them if they want to take that and and as you can see by the participation like student students are wanting to come to the line they're wanting to eat you know we've had hungry kids in Robo for a long time but I am inspired by these participation numbers because it shows that kids are are wanting to come to the lunch line and and get the items that we're serving so I don't know if that helps it does that that's exactly what I was thinking about just you know the fact that you're really trying to make sure
122that they're taking and eating it you know not wasting it or throwing it away you know yeah that's what I wanted to hear thank you anytime we do item that's what we're looking for we're sitting down at the tables with the kids like what do you think tell me about it what don't you like what you know and and they love to talk to us they know us now and that feels really good do you find there's a difference in terms of both the participation rate and the consumption between uh heated for reheated versus versus uh scratch made from scratch yeah I mean that because listen the heat and serve stuff this is what kids like I mean a lot of the times because it it is more of that you know packaged you know
123salty I mean less so now we have a lot of requirements but um but we thought it was going to be a big shift and at first it was at first it was like what is that but now I think just through peer pressure you know P like not every culture knows pole but that has quickly become one of our absolute best days so the fact that we have all these kids from all different cultures eating pole is pretty cool um so I yeah I I think I think that we're moving in the right direction for sure um in terms of getting getting kids excited about scratch cook food when they see Chef Sergio they're like what are you going to cook today you know and our staff report that Thursdays and Fridays are their
124favorite days so and then the heat and serve items that we choose they're not just your standard heat and serve anymore you know there is roasted broccoli on the plate there is the honey glazed carrots in addition to the orange chicken and rice so yeah I just want to thank you know um you you know our our democ you know the numbers and um you just making sure our our our kids are eating properly is so important so thank you absolutely thank you having had an opportunity to attend a terrific 10 and enjoy Chef Sergio's uh cooking I I got to tell you our kids are blessed yeah and if I could just give it up to our staff just we I love sergioo but yeah yeah you know we're serving 4,000 meals a day
125and that's thanks to our staff yeah you guys do a wonderful job for parent empowerment dinners but I will say um I do appreciate the terrific 10 you know um and while some items are not eligible to be on the menu those that might be you know I appreciate the opportunities for the students um to give feedback and um they do share they're like oh can we see this and today we is it the K Kiwi be kiwi kiwiberry kiwi berry yes I've never heard of a kiwi berry before but um it actually looked like a bean or grape but it was a kiwi and so we we do get feedback so I appreciate um your what you did to get student feedback but we also um do it for terrific 10 and um when
126I'm at lunch I always say oh what do you think about that so yeah that's too yeah yeah thank you so much we do have a public comment all right so Calon my children absolutely love the meals meal items made from scratch awesome excellent thank you so much okay now we're going to move on to comprehensive school safety plan [Music] 2425 wow PS food and nutrition services am I going to do some plan so um this is just our um required annual update um of our district safety plan Ed code requires every school um with grades 8 through 12 develop a comprehensive school safety plan but districts with fewer than 2501 students um can have one plan for the entire District so oh I already went that so so this is just a few slides
127for the updates that we've done for this school year so um let's see so we've made really great strides in enhancing our emergency response drills I will say that um I'm not sure how many trainings Ramone and Mr Lopez have provided on Raptor and it is ongoing um I say this because part of the training um what is now in place is when a school is doing a drill or an accidental um 991 is said we all get notification on our cell phone and I'm calling them out okay is this a drill so I really do appreciate all the expanded training and we will continue to do that you know when we're dealing with techn when we're dealing at technology I know a lot of staff are not comfortable right but um all the training
128and the practices have um been phenomenal and will continue um we have Replacements of our two-way radios that's the one in the middle to improve Communications and our sites now have um defibrillators on campus so this slide you will see um we have a plethora of added security cameras and I really do appreciate that um I know that some might feel it is for um watching them but it really um does make individuals feel um more safe because it shows um all the campuses and the cameras rotate right so we do want families um to know that we are monitoring the students and safety is um a priority we have updated our external and internal signages on every Campus Point um I know that there was a concern regarding um visitors you know to our
129campus and making sure that they are aware um what is um off limits and what is allowable right and so we do have external sites um at all our school sites but we also do have internal and you can see one of the examples um in this office will be outside you'll say staff um only be on this point so there are similar science internally in the in the school um systems or school campuses so visitors know um what area that they should be restricted to um and then I love that we have Raptor kiosk right so it is easier for our visitors to check in and we do have that at all the sites and as well as here in the district office so um professional development I'm going to say you know we
130continue to partner with skoy right um with our anti-bullying initiatives as well as intervention strategies um and I just want to thank scoe I really appreciate because we are one of the only districts that scoy has provided a full-time mental health clinician at each of the schools a few years ago it was at two sides last year it was at three and a half um and then middle of the year I think we went all five sites so now we actually have one at all five sites and um again I want to thank sco because they are the ones that provide so that's no cost to the district so what do we want or what are we planning to do and continue to do for the 25 26 school year um as I said districts
131with 2501 Ada they have one comprehensive site so that is what we have we have one comprehensive site that we expect all the sites to follow but what we do want to do is have pieces in the site plan towards the end that are specific to individual School sites right so for example um we know that the plan for or a school like Bell that has a two-story building and Main that has a two-story building will have different needs for that site versus um Glennwood and Taylor because they're all one story right and so while we will still have one main comprehensive um safety plan we will have um a section that is particular to each School site um we will continue with our professional development staff training on um first aid as well as
132crisis response protocols and that's the new word for first um first aid trauma we talked about that so um our plan is to roll that out next year um we want to increase our um we want to increase monitoring our required drills sites are required to do where is my I know but why is my thing um sites are required to do one type of type of drill um each month whether it's a fire drill a shelter place um um evacuation drill or earthquake drill right so we are required they are required to do one each month right and um and we are working in our system to uh with our system and processes to ensure that they are done each month because I know we had a situation where a site um completed one
133August 30th well that's August 30th you still have to complete one in September even though it's so close so we are monitoring to make sure um that we are in compliance you know of by law um so what we also want to um work on for next year is the implementation of the volunteer management via Raptor right so while we have visitors come in um and check in through Raptor right the protocol in terms of if you have um a volunteer that will attend um um an overnight trip like the the sixth grade um outdoor science environment trips right so if it is a parent we require those parents to have um a different background check than just being a visitor through um a quick visitor on campus for that day so Raptor has a
134feature for that so we're exploring that to make it easier for our families and um truly if we have um a a reg a person reg regularly visits a site right we want to make sure that they do the complete background check versus the parent that just comes one time because if a if we have like you know a retired teacher that wants to come and provide um small group instruction three times a week right that is not a one-time go through Raptor you know that would be something where we would do more extensive background checks because they would be um working with our students um on a more regular basis so they would be providing direct contact to our students on a regular basis so we want to make sure that we do a
135more thorough background check um we are um working with offsites um and partners for site evacuation thank you remark um okay so we you know he has worked with um a church to be the location for me as well as um Belle has that is it Food Distribution food distribution center across so we so you know in years past there were plans where if we had to do a full School evacuation that they know where to go so we are re establishing that um I believe in the past Glenwood would go to a church that is no longer there is that correct is it was a church yes so we will work to make sure that the other three sites have um a location where they would do um evacuation if they had to do
136a full evacuation and again ongoing staff training with raptor I think you're at three this week with preschool great oh a disclaimer um I want to be transparent while we do have a comprehensive safety plan and the plan is to have specific um uh site plans right um those site plans may not be available to the public you know um it is important you know I'm not going to advertise how our students are going to evacuate to the public but we will have those in place but we do want to make sure that um it will be part of the plan but it won't be as public as um our regular District comprehensive safety plan thank you any questions I know that our um she knows I'm going to ask about this I know that
137our active shooter training um has been continuous in the past but I also know that it's uh really important um what are our plans for um continuing our active shooter training so I am aware that the district has participated in Alice training and I too participate in Alex Alice training um in our in my former district and so we will revisit that I am aware that the last experience um I would say has provided some concerns you know with what the training provided so it really is important for me to ensure that we continue with active you know active shooter training but be mindful of the experiences of um what our staffs will be exposed to so I I I do recognize that the district did go through Alice and so we will explore continuing
138something similar to that but being mindful of what they experienced because I know it did trigger some not favorable experiences thank you couple of quick questions one um I'm assuming that the training regarding the the crisis response protocols is going to include estimations for purchases or at least budgeting for purchases of obviously traa first aid kits to go with that uh the other question was in terms of the Consultants or whatnot that we're working with have any suggested or or have we thought about looking into either like a polycarbonate or reinforced glass for at least our our our windows that are at ground level or that have Street access or not necessarily behind uh a fence or a gate because that that was one of the things that you if you notice from the Nashville
139incident was the person was able to basically they they had locked doors but they were able to basically break through the break through the glass doors so just was wondering if that was something that we were looking into and seeing what the cost of something like that providing something like that might be we can absolutely follow up with our vendor that's a great idea excellent to consider any other questions or comments right thank you so much are we're going to go ah move on now to the consent agenda I will entertain a motion to approve we move second moved in second and all those in favor please say I I abstentions motion carries unanimously all right now we'll go on to action items item a approve out of state travel request second it's been moved
140and second and discussion um there are two main items um on the out of state of travel out of state travel one has to do with our transportation department um attending a professional development in Reno with Reno being Nevada that is an out ofate request um and the second one is for uh president Delo and I to attend um Coast to Coast um which is an opportunity for advocacy you know it is a collaboration with csba and AXA um especially in the climate that we have now we have an opportunity to um speak with our policy makers and advocate for our district thank you both okay uh is there any further discussion here none we'll move forward to a vote all in favor please say I opposed extensions motion carries unanimously uh Item B elect
141csb elect 202527 csba delegate assembly uh on this list this is basically for csba uh there are five C candidates and we can vote for five uh I can say that I I I know all of the folks that are listed here all of them are would be excellent Representatives on the on the uh delegate assembly although this Craig Delo guy he's a little shaky with that I'll entertain a motion to approve second it's been moved and second it all those in favor any further discussion he you now we'll move forward to a vote all those in favor please say I I opposed abstentions motion carries unanimously item C approved contract with Lawson SSP group replacing existing thermostats with new Pelican TC3 and tc1 at preschool moved second it's been moved and second discussion this
142is we have a pelicans and um Al schools except for preschool so that will be new um um therocks that will be the whole District y including this one including so the administration does not have that [Laughter] yeah okay any additional discussion hearing none we'll move forward to a vote all in favor please say I I opposed extensions motion carries unanimously item D approve professional development contra contct with Center for Optimal brain integration at preschool on preschool age trauma response and resilience building practices who Moved second been moved in second it discussion this is um professional development for our pre preschool staff for the March 17th PD day um Miss Ela has um surveyed the staff and the staff feel that they need need more information regarding um how to support our students in their
143trauma specific to ages 0 to 5 that was my question just to wonder wonder if staff had um the opportunity to weigh in on their professional development opportunity for this particular one or yeah for this particular yes yes yes they actually um also requested CPI and CPR CPI and CPR which is Crisis Prevention intervention and CPR and so um we're looking to see when she can provide that at our next professional development probably next year so yes so let me just clarify this is in response to her staff survey this is what they want so the answer is yes all right any additional discussion or debate hear you none we move forward to a vote all in favor please say I I opposed extensions motion carries unanimously item e approve contract with Hugh and Cry
144and add security alarm protection to the new office classroom building for the preschool moved second moved in second discussion yeah this is um um preschool and B Avenue are combined the same system the same and now we will like when there's a crisis when the responders need to attend sometimes they need to attend B Avenue sometimes after pres school this one we will separate and we will have two different um um two two different systems that's the purpose of this it's a safety issue okay is there any further discussion or debate hearing none we move forward to a vote all in favor please say I I opposed extensions motion carries you unanimously we now move on to uh item F revised policies and regulations or exhibits still moved second been moved and seconded is there
145any discussion say this is a followup from the first read that we had in January and there will be more to come Okay so discussion or debate I'm assuming that any updates we have are required by law yes that's correct and they're all driven by the csba gamut website um and I when I review policies um the things that are suggestions I don't include in the policies um I use those as opportunities for possibly implementing best practices all right thank you I just I I wanted to note that because there are some things that are there are some things that that are in the policy that are of a concern to me but I also know that they are there because they are required by law that's correct excent okay all right uh it's been
146moved in seconds there any further discussion or debate hearing none we move forward to a vote all in favor please say I I opposed abstentions motion carries unanimously move on to item G approve increase in 2024 2025 service agreement with scoot education or substitute staff moved second been moved in second discussion yeah so as you can see this is a bit of a substantial increase and as you saw in the plst report um we had seven um long-term substitute teacher assignments this year due to maternity leaves um and we also had um assigned through scoot I think it was six um kind of longterm for a period of time um instructional assistant guest um assignments as well and so that increased right our cost with scoot um and we spent approximately the same amount through
147the end of December so this should carry us through the end of the year we also have the opportunity to um recruit through their um teach Start program and that's um another method that we'll be able to use in for future Recruitment and it's a program that um starts the preparation towards an internship and so we have one of their teach starts fellows in a long-term attorney leave assignment at Main Avenue so I'm excited to explore that as a future recruitment mechanism for Robla any additional discussion or debate hearing none we'll move forward to a vote all those in favor please say I I opposed extensions motion carries unanimously item H approve increase of one 4our 10mon classified Food Service assistant position moved second been moved and second discussion so this is simply in response
148to the size of Glenwood school one and to the continued support that we have in providing meal service for the New Hope um Community as well and we just determined with the food service staff that between um those two factors and the meals to labor hour ratio that there is an extra 4-Hour position needed at Glenwood school any additional discussion or debate heing now we'll move forward to a vote all those in favor please say I I opposed extensions motion carries unanimously item I approve contract uh with Bart roofing company for roof replacement at Taylor elementary school classroom Wing two been moved in second in discussion yeah um the roofs of Taylor that over 30 years old and um the whole roofs needs to be replaced but this is part of the fair maintenance uh
149and we're doing it in in in some sections so we went through this process we will do this work during the summer so it's the less Interruption but they're very busy during the summer so we want to come to the board El so we can plan for any additional discussion or debate heing none to move forward to a vote all in favor please say I I opposed extensions motion carries unanimously item J approved 2024 25 comprehensive school safety plan no move second been moved and seconded any discussion or debate hearing men we'll move forward to a vote all in favor please say I I opposed extensions motion carries unanimously now we'll move on to board member request for future agenda items or reports we'll start off with trusty Hamilton Starks nothing at this time right
150trusty Barnes nothing at this time and I have nothing at this time so with that we'll now move on to adjournment thank you to everyone who was in attendance this evening and thank you to everyone who was watching online and commented we look forward to more of your participation folks take care