001[Music] Good evening and welcome to the Cedar Falls Board of Education meeting on this uh Monday, August 11th, 2025. Uh it's hard to believe this is the last board meeting now of the summer uh before school session starts back up. So, um, the summer has gone by fast and we're ready to get back to school session. I would like to call this meeting to order. Uh, the first item on our agenda tonight is the consent agenda, which is pretty simple tonight. Uh, just approval of our agenda and last board meetings minutes, approval of accounts payable, open enrollment report, and second semester transportation report. Is there a motion to approve or amend said consent agenda? >> So moved. >> Okay. Director Gruber, is there a second? >> Second. >> Director Meyer. All in favor say I.
002>> I. >> All opposed say no. Hearing none. Motion carries. Uh, moving on. Item C of our agenda is public comment. Uh, we did not have anyone reach out for public comment tonight. And just a reminder, uh, anyone that has, uh, information or comment they'd like to make, as long as you let the board president or superintendent know by 400 p.m. the day of the board meeting, um, the floor is open for public comment for a three minute um, session. So, there is none tonight, so we'll move on to item D, which is communications. We don't have our communications director, Janelle, here tonight. Um, but we do have some special guests. We have Brian Townsen, president of the Booster Club here, and we also have Justin Urbanic, our new athletic director here. So, we'll turn
003the floor over to you. >> Thank you very much. Like I said, my name is Brian Townsen and I'm the uh president of the Cedar Falls uh booster club. Um, we have a slides here. Where to go? There we go. So, uh I'm sure many of you are familiar with the booster club and it's been around either exactly the same amount of time as I have or maybe slightly older. I'm not sure where the 50 uh starts from, but uh it's been around we're celebrating our 50th year um this year, which is a big deal for us. And so, um we have our our new logo there and we also have stickers that we're giving to people. Um so, if you ever find us around um please feel free to grab a sticker. Uh but
004we've been serving uh Cedar Falls schools for, like I said, 50 years. This is my second year. haven't been serving for all 50 years, but um uh enjoyed it a great deal and enjoyed what we're able to do to support our students at Cedar Falls High School and our junior highs here in Cedar Falls as well. And so all the money that we bring in, all the proceeds go to directly to our students. And as said in the previous slide, over 2200 students are involved in uh activities outside of u school at our schools. Go ahead. Next one there. And so these are some these sports that we uh help to support uh through our our financial u fundraising the money that we bring in. And so that money comes into us through various ways
005whether through activity passes or through uh some things we're going to mention here in a little bit including like our golfing event and other fundraisers fundraisers that we do. Uh the board includes uh the president, vice president, treasurer. You can see those. but also maybe most importantly includes a representative of parents on the school on the um our board. 24 of those for uh the high school and that there are two per building for the junior highs, excuse me. Like I said before, uh we have the uh golf outing where we help to uh raise money. That's been one of our biggest fundraisers outside of selling our passes. Um but we also we led concessions up until uh 2023 and we also have wonderful sponsors who helped provide us with funding. Uh so uh including
006tonight's support, the boosters have raised uh over 1.6 million with an estimated 2.6 million since 1975. And so My eyes aren't always great, so I wanted to make sure everybody could read. And so this year we're we're uh pledging $113,50 athletics. [Music] [Applause] >> All right. >> Thank you very much. Thank you. Yeah, thank you. And thank you for all the volunteers behind the scenes um that aren't here tonight. Uh a lot of hard work goes into all the sports activities throughout the district. So, thank you. >> Okay. Uh we'll move on to item E now, uh which is our June financial reports. So, >> absolutely. We'll go ahead and pull those up. That's a hard act to follow, but thank again uh the booster club for their donations and their support for the district.
007um they definitely provide a lot of different opportunities for our students. So, and some of that you'll see within the monthly uh month end reports, but tonight we're going to take a look at June. Um on a monthly basis, we do take a look at those financial reports. Um normally on a on a um when we have two meetings per month, our uh board reports are provided at that second board meeting. So, we are a little bit behind because the last few months we've only had one meeting. So, tonight we're looking at June. uh we have finalized the year in the sense of cash balances. We're still working on ac cruel balances or we're finalizing the end of the year. So there are some things that will still be coming out of these balances accordingly.
008Uh but again this is cash balances as we are reviewing them. So when we take a look at our end of year June because our June our fiscal year is July to June uh you'll see for our cash balances accordingly for our general fund uh we ended the year uh with $21,12,260.92. Uh of that we had revenues of a little over $4.6 million for June with then expenditures of a little over $6 million. And that was anticipated. If you remember and recall, uh the board did approve the ability to uh to issue those payments uh for end of year. Um as we do still have a few of those trickling in. We also then have our management fund. Again, management fund covers the district's insuranceances and work comp accordingly. Uh the primarily uh the expenditures
009do occur um at the beginning of the year. So uh when we take a look at July next month, uh you'll see that there's a pretty significant expense associated to that. But we do have some expenditures do uh trickle in for management as well of a little over uh $1,940. So we ended the with cash balance again with cash and investments of1,172,496. Our capital project projects fund that is at zero. Uh you'll see that there was a prior balance of 10 million. As we continued um the construction of the high school, we have now finalized those those projects associated to that. So that balance will sit dormant. um until in the future whenever we may need those uh funds again. We have our save uh we had our revenues of a little 546,000 with expenditures
010of $133,695 for total cash investments of $15,175,394. We then do also have our PPE which if you if you recall the PPE is utilized for our fleet as well as uh roofing as well as and I know Dr. Pat will be going over the tenure prep plan later on uh this evening to describe some of those items in which we utilize this for um but we are using some of this as well as for the construction of the natiatorum. Uh you'll see revenues of $35,000 which then expenditures of a little over $2.3 million which the majority of that was the natiatorum with a total cash balance of $8,755,161. And then we do have our debt service with a total uh cash balance of $24,29. As we move forward then with the remaining funds, you'll see
011our student activity. Uh you'll see that activity that did occur in June. We had revenues of a little over 65,000 with expenditures of 188,000. That's expected. We do have summer programs that do continue as well as expenditures throughout the year as we were preparing for the the new niatorum and and um the high school itself with total cash investments of $934,789. We then have our agency funds with a balance of $446,222 within our enterprise fund. And our enterprise fund is our nutrition fund. Uh we did have obviously some activity towards the end of the year um as school finalized. So we had revenues of 364,000 which contributed to both May and June um as we finalized those as well as then expenditures of a little over $380,000 for total for total cash investments of 3,783,760.
012We have then our coffee shop as well as then our River Hills consortium which does is our flow through um of those districts that do um contribute as well as uh that will be at zero at the end of the year as well. And then these last two slides are where we at or versed um compared to our um certified budget at the time that it was written um and determined. You'll see that there are some fluctuations throughout. A lot of it has to do with flow of expenditures that do occur and timing as to when they do occur. Um a lot of you'll see the save ple and capital projects there is fluctuation in there and that's because of the timing of the project and when those expenses occurred as well as when those
013revenues did occur. Uh a lot of that revenue was um interest this year that was not anticipated based on the market. So we've done extremely well in interest but this just gives you um a quick um glance at what those balances were, how we compared to that certified budget. um we had our independent audit. We continue to work on that. So in October, we'll go through that to verify what our balances are to where our certified budget was and then uh review that audit itself. So any questions specific to uh to June >> and just to be clear that's the end of our fiscal year. Is that correct? >> That is the end of our fiscal year. Yep, that's correct. So, we had anticipated our capital projects would be at zero at the end of
014the fiscal year. >> Um, but our budget shows a negative 148. Did we assume that we would have some? >> So, in taking a look at let's see here. Oh, excuse me. I'm sorry. Let's go back at that. So, our budget accordingly was a negative expenditures. the expenditures were higher than anticipated. It's not um and that's because of the timing of the project itself and how that u flow through. So we had anticipated those expenditures to be lower um but the timing switched. So that's why we did an amendment earlier this year of our certified budget um to ensure that we accounted for those expenditures this year. >> Yep. >> And that really was due to the pool project. >> Yep. >> Okay. Any further questions? Okay, hearing none, thank you Denell again for >>
015updating us and keeping us well informed. And we'll move now to item F of our agenda, which is our second reading of a few board policies that we're updating. >> Yes. So, these are the second readings of board policies. Last uh month we went through a first reading of multiple board policies. Uh things that need to be brought back for a second reading uh are items uh per by code that have substantial changes. Uh each of these five are changes. 503.9 uh is a change in definition of of um or excuse me 503.9 is a brand new policy of personal electronic devices. So that requires a second reading. 504.5.1 uh the state changed the definition of bullying and harassment. Uh so that changes procedures as well as documentation processes that that's required. Uh 602 2.3
016changes uh some curriculum items of what can be be taught at which grade levels. meal charges uh had some federal changes that required different language that's uh significant as far as reimbursement uh in and um charges for for meals and then district emergency operation plans was a requirement based on the personal electronic devices with language that changes some of our communication strategies and protocols. So each of these require a second reading and uh we recommend approval of these five policies. >> Okay. I'll first ask for a motion and then we can open up see if there's any questions or or discussion points. So is there a motion to approve the second reading of board policies? >> I move that the Cedar Falls Community School District Board of Education approve the second reading of board policies.
017>> Okay. Is there a second? >> Second. Okay. Any questions or discussion points for >> Mr. President? >> Yep. >> Um I would respectfully request that 504.5.1 and 602.3 be uh separated for separate consideration. >> Okay. So, I believe uh Director Gruber has proposes an amendment to separate 504.5.1 and 602.3 um for a separate consideration or vote. Is there a second to that amendment proposal? >> Second. >> Okay, there is a second. So, we will vote on the amendment to remove those two. Uh, so all in favor say I. >> I. >> Just to be clear, can I can I clarify? We're just voting separating them. >> Whether we separate them. Thank you. >> So I think we had Gruber, Peterson, Orvis, >> me. >> We have and Coyle. Okay. >> And I said I
018as well. >> And >> because we're just pulling them out for separate discussion basically, right? >> Okay. So uh we will move that then. We'll call that item FB of the agenda. And now we will um vote. We had a first and a second on the table uh for the second reading as it was. So this will now include 503.9, 710.4 and 902.2. Um we have a motion and a second. So all in favor say I. >> I. >> All oppose say no. Hearing none. Those carry. Um so now we will have we will vote on the amended policies uh which are the 504.5.1 and the 602.3. Uh is let's see. Yeah. Is there a motion to approve those policies? >> So moved. >> Okay. We have a motion. Is there a second? >> Second.
019Okay. All in favor say I. >> Are we? >> Wait a minute. Can we ask questions before >> Oh, sorry. Let's open up discussion. Yeah. Sorry. I guess my question would be what the rationale is to pull to pull that and what why are >> what's the amend? >> Yeah. Yes. What do we >> It's not so much an amend. I personally um I know it's state law that we are having to amend this code this way. um I just cannot in good conscience support that change on so I would like I didn't want to uh vote against the other policies that were on the um agenda but I wanted to register my opposition to the change. >> Thank you for clarification on that. >> Can you clarify that further? >> Yeah. Um, I just
020had trouble um approving a policy that was removing a particular my um one of our protected >> protected group from our policies. As a member of a different protected group, I understand how um delicate and um tenative protections can be. Um we have a great history of that in this country. I just can't support removing those protections for a protected class. If we were to keep that protected class, does that put us under legal obligations that we would be required to enforce? And in other words, are we opening ourselves up to liability that we wouldn't necessarily incur otherwise? >> Yes. >> Yeah. I would not recommend not approving and following state code. Uh I think part of the question that we had last meeting was what does that mean? And and I think what we
021have always said is we will follow state law. Um and because that's an and we will create safe uh uh and very focused learning environments to ensure all kids learn at high levels. So that's it's an and >> and I understand director Ruber's objection to this. we do >> would we we'd still be obliged to follow through on any u bullying harassment and that was also mentioned in our board policy. Is that correct? >> Yeah, correct. So, there's a lot of different layers with this because there are um state of Iowa uh removed gender identity through the state legislature this past year. Um sexual orientation is actually in federal definitions. So, that's uh still included in protected classes. And then there's Title N federal requirements that tie into all three of these items that we're
022required to to always review and look at through a lens of any kind of either bullying harassment andor um any kind of disagreements uh amongst uh student staff andor um a lot of times people think Title 9 is only activities but it's through any interactions within faculty andor students as well. So so there's there's multiple layers here. It's uh not an easy definition by any means, but certainly several protocols that are in place for that. Okay. Um Okay. So we have a recommendation to pass and I know we had discussed this last meeting and I think director orvis you you asked the question you know we are removing that language but what is our day-to-day kind of execution of bullying harassment and and that was well stated that everyone is going to have a safe
023uh and inclusive environment to learn in so I think that's the important certain thing. The other thing I I do believe we would be outside or in violation of Iowa code if we didn't change the language. >> Could you clarify that? I So my understanding was it's not a protected class. So I'm And for those of you I'm I'm home rule versus uh I'm sorry. If anyone can help me out, please jump in. But um >> Dylan's rule. Yes. >> Thank you. Thank you. Um that we aren't restricted from putting this in, but we open ourselves up to legal issues that may or may that we wouldn't necessarily necessarily have incurred otherwise. Is that >> uh so we to go through uh our attorney which is Allers and Cooney through the state of Iowa who
024um works well I would say with the great majority of districts across the state of Iowa. They are considered kind of the legal experts for educational law in the state of Iowa. um they laid out a a very specific recommendation and brief talking about the legality and the liability exposure for not um following what the I would say is the intent of of law that's been passed by the legislature versus maybe the way it was written um in the fact that uh the liability that a district would face would be uh pretty significant uh for uh either legal contesting um andor um some what they considered lawsuits that would be uh pretty much pending. >> Yep. And just to point out, I do recognize the legal situation that our district and other districts across the
025state are in. Um I just personally believe that uh when it comes to these types of issues with marginalized groups inclusion of it makes it a stronger policy than it doesn't. So okay thanks for the discussion points. So um I think let's go ahead and uh request a motion to approve. And if you don't mind reusing that same motion u >> to approve the the two >> y >> policies that were removed. >> Okay. I move that the Cedar Falls Community School District Board of Education approve the second reading of board policies 504.5.1 and 602.3. >> Okay. Is there a second? >> Second. >> Okay. All in favor say I. I >> I >> All oppose say no. >> No. >> Okay. So, six yeses and one no. Motion carries. So, we will now move
026in. Thank you for that discussion, by the way. Um, >> yep. Thank you for the consideration. >> Yep. So, now we'll move to item G. um which this is some a couple exciting items here for uh those on the TPC committee and and those that have been working towards funding the TPC. Um so Dr. Pati, I think you have some good news for us and a couple amendments. >> Yeah, so this is kind of exciting news and some backstory as well. So this is uh really a I guess kudos to Danell and the work that she does consistently uh in all the work that she does. But roughly I don't know 14 15 months ago uh we discovered uh through conversation that there was some opportunity for some federal reimbursement uh based on the work
027that was done with the new high school. Um through multiple processes delays uh working with the federal government as well as the IRS. Uh we have now been accepted for a $3 million reimbursement grant through federal funds for the in essence the high school HVAC efficiency uh in the system that was put into place. So uh we don't anticipate that that we will receive those dollars into our bank account uh probably until October or November. Uh but we have received the confirmation that we have been granted those gifts. Um, so that leads to the the next two items on our agenda, uh, which is, uh, change orders for the Tiger Performance Center. Uh, so I'll just talk both of them at the same time if that's okay. The first one is, uh, translucent panels. Uh,
028we feared originally when we went through the bidding process for phase one of the Tiger Performance Center that it would come in over budget. It actually came in under budget. U, but we had removed some of the translucent panels on the front of the building. Uh we are recommending replacing those because the original thought with the bid package, put in steel panels, come back in phase two, replace the steel panels with translucent panels. Um but we can save that waste and redundancy by now adding in the translucent panels, not having the metal panels. Um that will add in some natural light into the the Tigrip Performance Center and matches the intent of what we would have done in phase two just now at a reduced cost of doing that later. Uh so that cost is
029$222,8154 and we recommend approval of that. And then the second one is really an an exciting opportunity uh which would have been included in phase two uh which is the concrete flooring for all of the Tiger Performance Center. Um, this is recommended for multiple reasons, but number one, I think, is it allows us to utilize some of those spaces, even though it's not going to be uh nice soft rubberized surface or the field turf that'll eventually go in there, but for throwing a baseball, doing some different activities, draw uh flying some of our drones with some of our drone classes, we can do some of those activities in there. Uh, but also, it's going to allow us just to have a better environment in there that's not going to be open dirt. uh it's going
030to seal everything up. It's going to to meet the specifications as we look into phase two. Uh the hope then is to to maybe do some things with the phase 2 bid package uh when we do receive these funds because I'm still very fiscally conservative. Uh we want to see the money in the bank before we uh jump too far into that uh um next area of uh planning, but excited about this and certainly have to say kudos to um the Shields Tiger Performance Center committee that have done all this works uh to date to allow us to now be in a position of some exciting change orders for the next phases. And I'd be remiss without saying the concrete flooring. There are some gifts from the uh construction company uh Peters Construction as well
031as some of their subcontractors that are actually gifting uh funds into this to be able to accomplish that which is really exciting and amazing as well. You don't have to do it right now, but would you let us know who those individuals are um so that we could graciously thank them? >> I will. Uh we are meeting tomorrow on some different items and I will get specific names and specific contact information. >> Okay. Thank you. Good. So, is there a motion to approve item G, which is the U change order for the translucent panels? >> I move that the Cedar Falls Community School District Board of Education approved the change order for the Shields Tiger Performance Center translucent panels in the amount of $222,8154. >> Okay. Is there a second? >> Second. >> Okay. Director
032Coyle. Is there any discussion points or or questions regarding this motion? Okay. All in favor say I. >> I. >> All post say no. >> And I will abstain. >> Or abstain. Um so we have six yeses and one abstension. So motion carries and we'll move to item H which really has already been explained. That's the concrete flooring. Uh so I also request a motion for for that change order. I move the Cedar Falls Community School District Board of Education approve the change order status for the Shields Tiger Performance Center floor slab in the amount of $391,718.90. >> Okay. Is there a second? >> Second. >> Okay. Any discussion points or further questions on this? >> And it's a big floor slab uh with electrical and and all of the AV underground. So it is
033set up for to be ready to be finished. >> I mean most of the cost I think from what I saw was stuff other than concrete. >> Yes. It's all the stuff that's underground under the concrete. So all the conduits, electrical and different components like that. Correct. >> Is there any climate control like like a radiant floor under this one? Is it just a straight >> just concrete? Uh um with all the different substructures uh that are in place with floor boxes and things like that for the electrical components. Um, obviously anytime you have running surfaces, playing surfaces, you you really want to make sure you don't have extension cords that'll come out and cover different things. So, those are placed strategically throughout. Um, and then again, just the um installation as well as the
034waterproofing that's required, especially as you look at coating these surfaces uh into the future. It's just important to have that done in a way that's uh right and not uh you're tearing out in five years. >> Andy, I don't know if now is the time, but uh could you speak to the overall uh phase one, phase two, where we're at? I kind of would be remissed if I didn't ask that with especially with Joy here. Um, I know she's put a lot of time and effort into this and I'm just kind of I'm I'm curious where we're at after we do this like just big picture, how much do we have left? What's what's any kind of timelines you can share? That type of stuff. >> Yeah. So, I think the intent and the hope
035uh phase one uh we're working through, if you've been up to the the high school site, you can see the steel that's going up, the roof structure that's being installed. It's really really exciting. Um this uh these changes will now you'll see some of this actually start to proceed with the front apron as well as obviously in the the concrete that'll be poured. Um this is some of kind of phase two. So I don't know if we're going to have to call it phase one, phase two, phase three, potentially phase four. Um when we receive the check, the hope would be the next big push will be HVAC system, potentially finish electrical, the lighting, things like that. Uh part of the original phase one process was this will be egress for some of the fire
036safety within the the building as well as the stadium. So we do have fire suppression. We have um fire proofing as well as sprinkler systems that'll be in phase one. Uh there is temporary heat as well just to make sure that that is uh conditioned so nothing freezes obviously. Um so uh lighting um all of the finished electrical painting um things like that would be in kind of that next bid package. Then really the final um finishing touches will be working to install the turf and the rubberized surface for the track as well as the basketball courts. Um there are actually some quotes that we've received for that work around $800,000 to have all that installed. Uh that can be a board decision at at and when the time is ready to to make that
037decision. Uh because those are all done through kind of a consortium or already kind of a pre-bid package that uh these are vendors in the state of Iowa that have already gone through that that process. Um and then it's going to be all the equipment and that can be done in phases too for netting, um batting cages, uh basketball hoops, um different things that would be installed, uh scoreboards that can be done, um not necessarily as a as a full bid package. Uh we anticipate that being about $500 to $600,000. uh because our intent is to take and utilize for the basketball hoops and the new gym, the existing gym uh through some of our basketball coaches dialogue. It's the same height, it's the same steel structure and and they feel that there are some
038of the hoops that just there's too many. Um so those can be removed and and put into the Tiger Performance Center uh to be able to to use those in there which could cut costs long term as well. So, um hopefully to be continued over the next uh 3 months as we get some of those uh federal government funds and then move into kind of the phase two um next steps and then potentially those finishing I would call them accuchimonts uh for the surfacing and and the equipment. Are you hoping that as we move out of phase one into phase two with things that I'm hoping, but I'm hoping that you are thinking the same way that things will just continue to move along and that maybe that we will still keep the contractors in
039place and moves, you know. >> Yeah. So, I think that next bid package because the next bid package is going to be the HBAC, electrical, finished painting, finished work inside of the building. Um, it'll be interesting to see as we work with the design team to finalize that. What will that be a general contractor? Will that be subsets of of bid packages? That I don't know. Um, and I've not had that conversation. I've not really thought that specifically into the future on that. uh just on what that could look like and what that could be for potential pricing and timelines and things like that. So um great question and I'm not sure. >> Okay. Yeah. No, that's fair. >> I think this is a huge step though to get that floor down in particular because
040it like you said it can be used for something. Yes. >> Then robot, you know, drones, whatever. >> At least it can be used because it's not going to be a dirt floor. So I I think this is a huge step. It's exciting >> and and I think something that hasn't been mentioned is it can be used as a base for all the phase 2 work too. Um once there's a concrete floor then all the lifts and everything are much more easier and efficient to run and and also there's a safety aspect too. I think um covering up the dirt floor is probably best for safety going into the school year. So, will our students be able to uh go through there and access the um stadium, Andy? >> That's a big question. >> Yeah.
041For any >> and that is we're still working through that process. Um um'veve had a couple calls with with city staff on that as well as contractors and and uh Mr. Oranic working through that. The original intent was yes. Um but again it depends on where construction is at at that point in time. Um we should be far enough along. Our our view is that we should be far enough along in the construction that the egress and access in and out should be safe for any students because there's no overhead work that would be occurring. Uh and everything structurally is um connected and and structurally extremely sound. So, um, if there's an emergency, it's going to be used as egress during the school day because that's pathways to to exit the building, which is why
042phase one was designed the way it was designed. Um, so the intent is yes. Uh, hopefully we can have kids go through there, especially when there is no construction that's occurring to be able to to access the the structure, but there there's still some finite details to be worked out with that. >> Please take good pictures when marching band is in there when it's pouring down rain out in the field. Okay, good discussion and this is one of the I think um fun fun parts of being on the board is to work on exciting projects like this. So, we do have a motion and a second on the table. So, I will open it up for a vote. All in favor say I. >> I. >> All oppose say no. >> Or abstain. So we
043have six yeses and one abstension. Motion carries. And we will now move to item I which is our uh 10-year PPE plan. So this is something I know sometimes board members get approached about I don't know special requests uh for for PPE dollars or things like that. So, um I think the the administration has been hard at work executing and wrapping up the high school project and the pool project and the TPC. Um but now I think there's kind of a light at the end of the tunnel and so I thought it would be a good time to bring this back and just discuss as a board and I hope the board gives your input on these items but Dr. Pat, I'll let you present what you have. >> Yeah. So, we have had a
04410-year physical uh plant and equipment levy that is the ple uh u the the acronym for for what the physical plant and equipment levy is um for multiple years now and and it's kind of a rolling plan. We continuously uh review it, look at it. Uh obviously the last uh two years, three years we have been hyperfocused on the new high school being built as well as the Shields Tiger Performance Center, the Natiatorum and all those different components. So it is a great time to bring this back and share with the board different components, some of the bigger projects that are within the the plan as we look to the future and then also the different aspects that do go into that. Um so there we go. you will see the the process utilized u
045uh our maintenance uh buildings and ground staff goes out and and works with there we go sorry about that there's a delay with that goes out and works with our our building leadership uh building principles as well as our um maintenance staff to be able to determine what are some of the the larger items that should be on this um list. We then go through kind of a weighted prioritization uh importance um system to be able to look at what a what is the educational improvement enhancement this that this provides that makes us a better system for education and serving our students our staff and our community. Second, uh how does this enhance safety and and o overall improve what we do as a system to make us a better environment uh for learning through
046safety through uh other components and then also efficiency and efficiency can come in to play through HBAC. It can come in through human capital and how we we do work, but also to just make us um financially more um nimble and and feasible as we look overall as our as our system. Uh each of these then are provided kind of a a waiting as well as what that would look like with our budget yeartoear um summer to summer as we typically will use these funds for summer work. Um so you will see that uh and we'll we'll kind of show different parts of the plan here as well. But first we have to look at our annual expenditures. And there are some very significant annual expenditures that we budget for to be able to make
047sure that academically we are making good decisions but also through our um annual repair budget that we're always staying ahead of what we would consider to be uh annual maintenance um throughout. So, some of those examples are we do have a bus rotation and we rotate through our buses uh two or three per year to ensure that our fleet is no more than 20 years old with any given school bus. Uh so that varies from year to year. Uh $330,000 up to 4 $540,000 as we look over the next 10 years. Roof and masonary repair. Uh the this has also an inflationary cost added to it. Uh but for upcoming years, it's about $425,000 as we look uh to have uh preemptive work done based on our 10-year roof repair cycle as well as tuck
048pointing and things like that. Because we know if your um any of your buildings have perforations, you have significant additional cost uh than if you have um preemptive repair work. And then we get into technology is a a yearly uh expense as we look at student devices as well as staff devices. Um but also then we have new items within this that are radon mitigation which we've done for a few years but it's been a requirement now within the last three years at the state legislative um uh level that they required students or schools to to have radon mitigation. So we go through testing uh every year to ensure that that uh is done at an appropriate level and then we also have some well exchangers some some loop inspections that are involved with an
049annual cost too. New this year we've added in annual gym floor resurfacing as we now have additions and in newer gym spaces across our district. Uh we are putting in floor resurfacing costs uh at about $25,000 per year. Uh we do know that typically gym floors last anywhere from 10 to to 12 years. So we've now got a a a long-term plan on when those will be done and how those will be done as well as carpet replacement and software leases. >> Andy, these are basically all annual except for that every third year. >> Correct. Yes. the staff devices. We budget 2,000 or $200,000 a year, but it's really a cost every every >> I just wanted to clarify that. Thanks. >> So, this is hard to read and I and I know that, but
050this is uh uh all those annual costs as we look at those for fiscal year going out now to fiscal year 2034. Um, which is hard to state and and say when you think 2034. Uh but it goes through and just lays out what those look like as we spread these out to ensure that a they are the right numbers and fluctuate year year to year but also have the inflationary clause and built in what we anticipate would be a natural escalation. And then this is just a kind of a snapshot as we go through it to look at waitings to look at how those fall. And this is kind of an old picture I guess that I that I took from a previous presentation, but looks at then the upcoming fiscal year as far
051as what those expenses would be, how those play out. Green is usually means yes, we're moving forward. Yellow means usually not. It's already been accomplished or it's being done in a different way with a different partnership. So, it's a it's a really large document with uh just a lot of different um ifs and wins and what's and and how this is going to tie in. So, to get into kind of the nuts and bolts, this is what everybody I think uh would be more interested in. So, upcoming projects and these are going to be the major projects, not the individual smaller projects. That could be a 20,000 or a 30,000. That sounds big when we look at our individual households. Uh but when we look at some of the work that we do through summer
052work, uh it's not necessarily the the items that we focus in on. Uh so there are tile replacement schedules uh where there are uh gaps and safety concerns that are going to be replaced in the summer 2026. That's al Hansen. The niatorum completion is going to be a big uh ple expense. Uh there are some cash flow as well as hopefully some of the dollars from the federal government that'll come into our ple account uh that'll be used for the Shields Tiger Performance Center. Roof work replacements. Uh there are some floor tiles at homes that are scheduled to be replaced uh due to those being original floor tiles and and chipping and and coming up. Uh and then Orchard Hill transitional kindergarten bathroom remodel which has had some challenges the last few years with uh
053um some backflow, some other challenges. Uh if you've been out to Orchard Hill, you'd know what some of those are. Um and then the Pete and Homes pool is going to be a very significant uh construction project. Uh but that uh with kind of construction would come from our 1 cent sales tax which is our lost account which Dell shows on the um her monthly financials not as lost but as >> save uh which is just another acronym for it. So you can see that that has been building up but we've anticipated that coming from the or being spent for Pete and Holmes. Uh so that is excluded. We don't know exactly what those costs are going to be. We have a meeting tomorrow to start that work um to be able to start those
054conversations. Uh but we anticipated some of those those other works to be about a $6 million expense in summer of 2026. A >> quick question on that. Um would the intention to be to do them sequentially or kind of start them at the same time or >> no >> kind of always assumed that Pete would be the first one >> uh go to homes >> that is part of the discussion that we're going to start having tomorrow. Um I always envision doing those at the same time to try to take take advantage of economies of scale. Um, but we also want to take into account timing and schedule and when that work can be accomplished. The good thing is both pools currently at Pete and Homes have the ability to have separate access so we
055can close those down and really have uh a non student impact during the school day. So, that's part of the discussion we're having tomorrow to be able to start figuring out what does that look like as far as timeline. Um, great question to be continued with that. Uh, and all of those have to go through a a very specific bidding package. Um, we're not sure on the bathroom remodel yet if that can just be uh how and when that will be done, but most of these are going to go through um a very specific um legal process that's specified in Iowa code as far as what, where, and when. You have to go through the timeline. Is it too soon to know like what kind of use of the pools we're going to have or
056>> uh that's going to be some of the next steps. Um we had some plans drawn up probably 8 to 10 years ago as we looked out to figure out what the next steps would be. mainly because we wanted to figure out as at that time do we invest significant dollars into the homes competition pool to turn that into maybe an eight-lane pool as well as then add classrooms on the exterior of both Pete and Holmes. What is the costbenefit analysis of that? Um and then what does it mean if we transition those spaces into classroom spaces because that's where we know capacity wise we need that that done. Um, >> no. No >> is the answer because what what we drew up 8 to 10 years ago was a concept to look at needed
057space for flexible spaces that we have at our elementaryaries and and at our new high school but not at our junior highs as well as at the time what those needs might be changed times have changed in the last 8 to 10 years. So we will have to go through user groups and feasibilities and and working with multiple people to to get that in place. Great questions. Um, so looking at the uh presentation and going into the following summer 2027, uh we have some central service HVAC that needs to be done. That is uh where uh our current transportation, our bus uh transportation as well as our central services for maintenance and uh our uh food services acts. Uh we plan eventually to be able to have a new transportation center, but this HBAC is
058work that's going to be done for structures that are going to be kept down there for our um buildings and grounds as well as our maintenance staff uh where we house all of our uh summer pro or our summer u mowers and maintenance as well as our winter maintenance and and sanders and salters and a lot of equipment. So, that's work that needs to be done and has been really held off on. Um, board members that have been on the board for now several years will know that the um Aldrich Elementary land was purchased jointly between the district and the city. Uh, we own roughly 20 acres. They own roughly 20 acres. the Ashworth Drive, which is the road on the north side of Aldrich Elementary that goes east and west, uh is partially put
059in on the northeast side where the elementaryaries at. Uh that's going to be connected uh through the development. There's some work that's being done now on that. During the summer of 2027, we anticipate the Ashworth Drive being extended on the northwest side. It's a city property, but there's an agreement that goes back multiple years, now probably 10 or 12 years, uh that we would cost share the cost of that road. They shared and cost shared the cost of the road going north and south as well as the east west road, the Ashworth Drive on the northeast side. Our responsibility is half the cost for the the the west side of Ashworth Drive. So, we anticipate that being done as phased in and as anticipated. um what that cost will be based on what we anticipated
0607 years ago is probably going to be a little different. Uh but that's also been on how they've phased out some of the residential work in that area. There's a Hansen original classroom model which would be first grade and I believe second grade classrooms, maybe a kindergarten room that still is original from their the 1960 something build. Uh there's some Shields TPC dollars that's anticipated potentially to continue to to finish out that work. Uh which would be kind of phase two or phase three uh depending on timing of that when that gets completed. And you can see that's roughly about a $4 million uh budgeted expense. Summer 2028 is kind of where we finish our our kind of specific project look uh with some of the other projects we'll we'll include on there. Um there's
061a home's kitchen remodel. This would finish all of our kitchen remodeling. Uh this is also uh potential addition due to how that kitchen is is set up. So it's a fairly large uh project. Uh all of our other kitchens have been done in all of our other buildings which allows them to be standalone self-s served kitchens. Uh home's kitchen is that uh but it is uh severely outdated and severely inefficient in in how it runs. There are some playground resurfacing at Cedar Heights uh with some of the replacements of uh wood chips to be able to move that forward with safety. Uh, and then there's some roof work uh per the the roof replacement plan uh with a little bit more more money based on the 10-year roofing plan uh in the 30-year replacement cycle
062that we have built into 2028. That's anticipated to be a little over $4 million. And then there are some other significant larger projects that are coming into play as we look to the to the future. Uh we do know that that bus garage renovation relocation addition uh needs to be something that is reviewed. That is always a challenging discussion because it doesn't really have a significant impact maybe on student learning. Um but we are outgrowing our current sites, the number of buses that we have. Uh there's nothing we can do with the current site where we can't park buses. There's just no more room to park buses and we can't put any actual other gravel or hard surfaces out there because of water retention and the the location of the site. And there's just some
063struggles with with how and what we run. And also, we can't buy buses with air conditioning because we don't have enough room to get buses in to service them with an extra air conditioning unit on top. Uh which is something we know into the future we we certainly want to do. So there's just some limitations with what we're able to do versus what we need to do as we look to the future. Uh south room classroom remodels the final few classrooms at that Southdale. Uh the the hope this is a new item that came from working with building principles. Uh the only sport court that we have in our district is Cedar Heights. And speaking of a child that uses different gymnasiums for different activities, that's the one court they don't want to go to
064because it is sport court. So, replacement of that court, there's a home's parking lot expansion, junior high gymnasium air conditioning, and also some other playground ground tile replacement. As we look to the future, it's typically one of the things that we uh spend dollars on working with PTO's as they look at uh um specific upgrades to equipment. We typically do kind of a 50/50 agreement to to do tile replacements. um which is um there's a lot of components in this plan that uh add up to some bigger dollars as we look into the next uh six seven fiscal years. So it's a it's a really big process. It's a really big plan uh trying to get input from principles and our buildings and grounds department working with Denal on budgeting as we look at how
065do we work through this really big document but also take care of our annual needs to spend our dollars efficiently and effectively. Um which is also exciting but also there seems to be a lot more maybe wants than there are sometimes needs that we try to focus on on to also balance hopes, wants and wishes. That seemed like me talking for a really long time. So I apologize. >> I would say when we started the this and put especially when we started with the roofs and so when they we started with the roofing projects it it's it's a great cycle and I think it's always positioned the district into be that we're being proactive instead of reactive. I mean, I think we all know that there's going to be times where we're going to have
066to something's going to have to move up on the list because of that something that will might happen or will happen. But at least we can look out into the future and you're planning for it. And I would say as a if a community member is looking at this, I hope that they're looking at it thinking they're really being thoughtful with the use of the ple dollars and um just know that these projects are important and just I like the your matrix um because I I know that there are people watching that really appreciate that component of it. So, thank you. I know we've been talking about a new transportation center for quite a while here too. And I know that's it's hard to maybe justify that sometimes, but I think we've probably come to
067the point where we can't push that one down the road much farther. >> Yeah, there's been quite a bit of just conversation. I would say, yeah, hate to say behind the scenes. That's not the right verbiage, but in partnership, uh, is there a way we can do that in a joint venture? or ways that we can do that in in the most effective use of dollars. And um my op my optimistic viewpoint is yes, there is. Uh and how do we tie that into um utilizing all of our dollars in the most efficient way? That's that's what we want to do. >> I I would agree the the objective kind of look and and waiting and and balancing all projects. I know probably if you ask every building, I'm sure there's projects that everybody wants.
068Um, but we have to look objectively across the district and see what is the best value. Um, and what rises to the top. So, I really appreciate it and I think board input is is valued and especially as you interact with community members and hear of needs, I think that's really valued. um and continue the conversation. So, no no board action for this. This is just a a conversation and just looking for continued input. Next item on our agenda here is item J. Um, so just as uh information I guess and and just to reorient people on what our board does and what our superintendent does. Um, so our board is an elect locally elected um board of volunteers. So u no board member gets compensated for the works work that they do. Um, but
069I would say two of the most important things that the board member does do, one is set uh district board policy, which we demonstrated earlier this evening, and the other is hiring and evaluating our superintendent. And so, um, if you think of uh a typical uh company, it might have a CEO and a board of directors. That's um a lot of how uh we operate. And so our superintendent Dr. Andrew Andy Pati is has been with us now for I think 11 >> or 13 I'm two years behind here. So 13 years. Um and so once a year we come together as a board and we evaluate uh the superintendent. And so um this year uh Dr. Dr. Pet did come to us and requested no increase. Um so the board uh met last board
070meeting and discussed and I thought we had a very um hearty discussion. Uh and I would say the board consensus was mainly one of we want to position ourselves uh and have the posture of austerity and and try to be frugal with our dollars. Um but no one was in favor of a zero increase raise. Um mainly because well that would signal that something is wrong. And I think the board consensus was a vote of confidence. And so the board consensus was um a 2.8% uh total package increase. And Dr. Mr. Bati has accepted that uh verbally and so we would like to uh approve this contract and the superintendent's contract is on a three-year uh rolling contract. So this is a contract uh renewing for the next three years. So I would now open
071it up uh for a motion to approve Dr. Pat's contract. I move that the Cedar Falls board of education I move that the Cedar Falls Board of Education of the Cedar Falls Community School District issue a three-year contract to Dr. Andrew R. Pati as superintendent of schools with a salary of $235,425 for the first year of the contract. district contributions of $15,150 in 403b and $3,500 in district car allowance and standard district admin administrative benefit package for a total package increase of 2.80 as presented. >> Okay. Is there a second? >> Second. >> Okay. and any discussion points or further comments that the board would like to make. I don't want to speak for the whole board here. >> Thank you for your hard work throughout the years, Andy. >> I I guess I forgot
072to mention, you know, things that were mentioned. I mean, we this past year has been a successful year in in a lot of metrics. Um, opening a new high school uh for the first time in 50 years. And maybe maybe the the only time we we might see that happen. Uh and also just the work with the pool um getting that going and almost completed and will be completed here soon and the TPC and all of the community involvement and graduating I think the largest graduating class maybe in history. Um so a lot of lot of good things to celebrate and so >> retirement of the admin team. >> Yes. Putting in place strong leaders in the admin team. I know that was two years ago that was probably one of the bigger concerns of
073the board of of the big challenges coming ahead. And so um we've got strong admin team. So again a lot of lot of good things to celebrate and and honor. So, okay, we have a motion and a second. So, all in favor say I. >> I. >> All oppose say no. Hearing none. Motion carries. >> Thank you. >> Okay. Now we'll move to item K. Uh, no board action here, but a a conversation and a discussion around uh IASB legislative priorities. Dr. Pet. Yeah, not really a whole lot to discuss other than uh any thoughts, ideas, any feedback that you would like me to submit to the Iowa Association of School Boards based on their kind of platform that they put out. Um because there's nothing that they have asked us to submit. It's just
074basically comments uh regarding this. I guess for me it's like to see them continue to work to push against any expansion of privatization of public school dollars. >> You know that we've gotten quite a bit away from what we think that money should be used for over the past couple years. And I'm pretty sure they're going to continue trying to push that wherever they can and hope that they, you know, make that a priority to stand against that. >> And it did look as though that was one of their key key points on their platform. >> It was. Yep. It was um talking about tax credits and choice and and uh some of those different options as far as local dollars. Correct. There's also been a push to have partisan elections for school board and
075I see that's one of the positions that they do not think is a good idea. >> Yes, that is another one of their uh subcomponents of of their platform to to keep that nonpartisan. And I'm curious how the um IPERS and the pay perform pay based on performance student performance is going to impact. So that might be interesting to see what all that turns out. >> Yes. And and again not knowing what that will look like or what that could uh be presented as. Um, that is something that I'm assuming will come up during the uh delegate assembly because that's going to be something that could be pretty fresh as far as a a new platform or a new key component of the legislative session uh in 2026. >> Right. Absolutely. >> I think that's
076all occurred since this >> it has draft. >> Yes. >> But would you suggest that's a comment to to feed back to make that a a point? >> I would think so. Yes. >> Yep. I will add >> forward for sure. >> And again, I think that's one that they've already recognized and stated in their in their policies as well that contributions to IP are very important to attract good >> public. I mean, they've been going they've been attempting to go after a long time, so it's not the newest um line of attack on it, >> right? Seems to be pretty pretty uh important and out in the news now. Yeah, >> I would say on the chopping block >> that is good to mention that that is something that we have seen and want
077to make sure is discussed. >> Absolutely. Thank you. >> Perfect. >> Okay. Any other comments? I guess just continued support of those like that we've we've talked a lot over the years that I've been on the board about mental health support for students, staff, parents, and you know, to help make our staff and our educators and staff jobs a little bit easier >> to help give them that support that they need whether it's in the classroom or outside. >> Perfect. All right. hearing no further comments. So, uh, now we'll move to item L. Again, just a conversation. So, um, Dr. Pi, I think you have two two items here of committees you're looking for. >> Yes, this is uh annually. We always ask for volunteers to serve on committees to to um create some draft
078goals to bring back to the full board for the board of education goals as well as the superintendent goals. And um would certainly take any volunteers potentially for either one of those areas. >> And again, they are board goals and >> Superintendent goals. So maybe first for board goals, do we have three volunteers for that? No more than three, right? >> Correct. >> I will. >> Thank you. >> I can do that. >> I would be happy to to be on either one. >> Perfect. >> Same. >> I'll do either one. >> Okay. Maybe um B, let's put you on superintendent. And Joyce, do you want to do the board goals? >> E either one. Well, >> okay. >> I can do superintendent, too. >> Superintendent. >> And if you still need someone else, I
079can do superintendent, but if if you've got it filled, that's okay, too. >> Okay. It's me or you. >> It's up to you. >> I'll I'll do the superintendent go. >> Sounds good. So, we'll have uh Nate, Jeff, and Joyce will meet for board of education goals, and then uh Beth, RJ, and I will meet for superintendent goals. Okay, thanks all for volunteering. And moving on now, superintendent's report. >> Just a couple different items. Uh thanks for the the prior um I guess uh comments and and certainly an honor to to be here and serve Cedar Falls, our our students, our community, our our families. So uh thank you for that. Um couple different items. We are excited for the upcoming school year. The we're doing an all school welcome uh differently this year. We're
080going out to buildings and doing that in each of the buildings at different locations uh just as an opportunity to to have some of our newer staff uh especially in the central office uh out into buildings to be able to to put faces to names and just that visualization which is is going to be fun. Um we also know that now is the start of a lot of different activities for students. So everything's going to be ramping up and it's just always so neat to see our kids involved and kind of that public facing component of the the talent our kids showcase in uh co-curricular extracurricular uh club activities as well as different uh um um nonprofit organizations. It is simply amazing to to see what our kids do. So encourage everybody in on the
081board and our community to go out and see some of those uh uh activities. Okay, why don't we just move into the last item here, questions, comments, concerns, and open up the floor. Uh questions for Andy or or comments otherwise. Andy, can you maybe just give everyone out there a reminder of first day of school and stuff like that? >> Yeah, so first day of school. >> Yes, first day of school. Uh we actually have new teacher orientation starting here in a few days this week. Um >> Wednesday. Yes. Uh which is uh coming up quickly, which is exciting. Uh all staff come back on the following Tuesday. And then we have secondary students that start on Monday the 25th. Uh we're trying something different this year with elementary students with uh trying to to
082have fewer early dismissals. We I think last year had five consecutive early dismissals for elementary because of um input conferences, backpack nights, uh and then just the normal Wednesday dismissal. So this year we're trying to do a non-school day on Monday. those uh elementary students start on Tuesday the 26th with only one early dismissal which would be the normal Wednesday dismissal to do backpack nights uh input conferences and everything else for our elementary students to try something different to see if that's better received. We'll do uh surveys and things like that with with our parents to find out did they like what we did prior with more early dismissals or do one full day where all that's taken care of and less uh hopefully disruptions. Um so we'll see how that goes. So the answer
083is secondary students Monday the 25th, secondary students Tuesday the 26th. Uh and we're excited to have everybody back. >> Secondary Monday, >> primary >> Monday. Yeah. >> Met primary >> second secondary on Monday, elementary prek 6 on Tuesday. >> Did I if I said that backwards, I apologize. >> And as far as you know, registration is going well. We have hopefully 100% participation. I know that doesn't usually happen, but uh >> yeah, you know, we are extremely busy during the summer in our office. There's been a lot of new uh registrants uh as well as uh returning is typically all online. Um from our viewpoint, it's gone extremely well and and continues to go extremely well. We always try to streamline that uh each and every year to make it more efficient and so far
084it's gone well. Um looking around the table at different parents if they have felt the same. It uh went extremely well from from our lens so far. Knock on wood. >> Staff positions. our staff positions available. >> Uh we had one open position uh that stemmed from uh it was a later June uh resignation that we then had a filling and a transferring that we went through several interviews and and made a decision that we would look at a midyear grad to fill that role. So we have to do some things internally to to cover some courses for the first semester. Uh but feel we have the expertise with our staff that can do that in a really really productive way. Um and we'll look at a new grad in in December, January to to
085fill that role. uh which we have actually two student teachers in that content area that uh we will probably be interviewing sometime in uh September uh to be able to get an early hire and and signed on the dotted line for that position. And I'm specifically looking at a person in the audience that uh will help lead that uh charge >> right there. May maybe one other item that I think some community members particularly the swim community is interested in is >> uh the pool opening has been delayed uh and I know that progress has been made. So maybe just a quick update on when we expect to have the pool open. >> Yeah. Uh so we had a big meeting about a week and a half ago uh with us members of the city,
086members of our blast uh swim community, um construction, design, um several different members. Uh the most recent delay has been so I guess to start with the end in mind, uh the intent is to have the Marcusen swim meet which is October 4th, Saturday to to be held in our new niatorum. Um, we are hoping to be able to obtain possession of that building sometime the week of September 22nd. That way we can get some swimming practices, be able to get all the flaws worked out. Uh the most recent challenge was the tile coping, the coping tile, which is the bull-nose tile, which was on a production delay, which is the tile that goes around the edge of the pool, which leads into our um water circulation system. And that has to go in first
087because all of our other tile gets laid off the bull-nose tile for the layout. And and features not only on the swim deck but going into the water of the pool. Um so that was scheduled to be to come and be delivered on Thursday. We did receive delivery on Thursday which is now on site and being installed. Uh but that was a back order slashp production challenge uh with that specific tile. um they did not think that was going to be an issue, but it wound up being an issue, which now put us into this time frame of uh late September. The question that was asked, I'd asked the question, what else can we anticipate that would slow this down? Is there anything that is on back order, on order, or we're waiting to be
088on site? And the answer was no. We can't think of anything. So, we hope that this is the last delay. Fingers crossed. Um there's just been several different items that have popped up um that we didn't anticipate. Um so now this is again it's not a fault uh of any group organization person or or uh team. It's just one of those things where uh there's been some different fabrication fabrication components and or backordering of different components that now we think we're past. >> Great question. Yeah, thanks for that update. I know there's folks out there that really want to know the status. So, good update. >> Yeah, and I kind of have a PSA type uh thing. So, you know, we know school board elections are coming up this fall. Um if there is anyone
089who is interested in running our our state schoolboard association I Iowa Associ school boards IASB is holding a series of uh webinars for candidates starting on Wednesday August 13th at noon. I am going to be on that webinar as one of the school board members to offer advice and whatnot to anyone who is attending. Um if any questions or want interested anyone who is might be interested in running um and want to maybe attend these webinars uh encourage you to go to ISAB's website which is INSB.org and at the top of the page there's a link for uh schoolboard elections and on that page there will be the list of the webinars and you can sign up for that. Um, so >> okay, thanks and thanks for volunteering for that. >> Okay, anything else? If
090not, I will request a motion to adjurnn. So move. >> And is there a second? >> Second. All in favor say I. >> I. I. >> Motion meeting adjourned. Thanks for attending and tuning in everyone. >> Thank you.