S-O School Board Meeting, December 15, 2025

001Okay. So, what do you do when we get to that? >> Just one second. >> Okay. >> Sorry. What' you say? >> So, we'll just do that when we get to the >> Yeah. Just say and that's three minutes. We'll have to remind them. >> Um Is that it? All right. The YouTube All right. YouTube's working. Do you want Do you need to read the in? >> Yeah. Usually if there's people here that read it, then we read that part. >> Okay. Go get on with I tell you with the one item go there >> agenda whatever that is. If you click on the new >> click on a new tab desk feeling to have that done, I'm sure you type in symbol >> everywhere too. Okay. >> Yep. There you go. >> I was

002going through it through this the web page. >> Is this going Sandra? >> It should be running. >> Perfect. >> There's a little box that has recon. >> Yep. if he's on his way. Jenny said she'd be a few cuz Owen had about basketball to 5 and she was going to pick him up and then come here after she dropped him off. And he said he was just dropping Dixon off. Yeah. Should give a minute or two. >> Yeah. Yeah. It should be fine. >> [clears throat] >> How you doing? >> Good. >> Sorry about that. >> Oh, you're good. This guy lucky not by myself in front of a crowd. I just Yeah. Okay. >> Yeah. >> Okay. It's 501. Uh we'll call the meeting uh December 15th school board meeting to order. Do

003I have approval as a the agenda as presented? >> I'll make a motion to approve the agenda as presented. I'll second. >> Okay. So, it's moving a second to approve the agenda. All those in favor say I. >> I. >> All those opposed say sign. Motion's carried. All right. So, we'll read the five schoolboard basics. Um here at Cibio cheating put students first. We'll have just go around the room and read them as board members. Follow the law and your own policy. >> Respect the chain of command. >> Base decisions on shared objection. What? >> Objective information. >> Yeah. Operate in the public eye. So you guys can't pull the symbol up on your computer if you can't >> can't get logged in. >> Oh, okay. So all you guys >> two factor. [cough] >>

004Okay. Yeah. Sorry. I should have run. I'll talk to Tony. >> Okay. Uh so Cibiochen mission statement is at Sibliochin schools we we build partnerships to challenge [clears throat] minds to invest in the community and to embrace life. So moving on to visitors and our public forum. >> We had received one um um paper. Is there anybody else that wanted to speak? No. Okay. If you want to read >> Are you referring to my paper? I can come up and speak. My name is Abby Shri. >> Yeah, he he just has something to read here. >> Okay. The law requires that the school board meetings be held in public but but does not require the public to be allowed to participate. However, the board at Sibliochin values ideas and insights from their constituents and has

005always allowed for individuals to speak at public forum for 3 minutes when necessary. Form has been filled out and turned in before the meeting begins. Please also note board members are not permitted to respond to speakers content because it could violate the open meetings law. As practice, board members will not respond to any public comment. The only time the board will respond to members of the public is for purposes that are part of the meeting's agenda and necessary for that particular item of action. All right. >> Hello. My name is Abby Shitty. I am the parent of a sixth grade student at ESO Middle School. I don't want to be here tonight because my words won't change anything, but it is time for someone to speak out. I have concerns about what is happening in

006the middle school math program. For months, a consistent pattern has been reported by students and parents alike. Students do not understand the material. Quizzes and tests are returning with low scores across entire classes and grades. And when parents reach out for clarification or help, the responses are often dismissive or unhelpful. Too often parents are told that students are simply not working hard enough. When an entire classroom is struggling, blaming students is not just inaccurate. It is unacceptable. This is not an isolated issue. It is not new. When large groups of students are struggling at the same time, the problem is instruction, curriculum, or support, or some combination of all three. I'm asking the board to look into this. Review the curriculum. Evaluate the instructional methods being used. Ask the principles and the dean of students

007how many parents have raised concerns and how those concerns were addressed. If additional training, oversight, or resources are needed, provide them. Parents deserve clear communication about what is being done to fix this problem. Deflection is not a solution. In my opinion, concerns like this one and many others are a significant reason recent peple votes have failed. Why would the community support increased spending on buildings when the education happening inside those buildings is falling short? Students are leaving the district, teachers are leaving, and parents who advocate for their children feel ignored. I also want to raise concerns about the fact that middle school students bathroom use will be monitored and timed through an app. This approach raises questions about student dignity and privacy. I would like to understand why the district believes this is appropriate. I'd

008like to know the cost and what policies will govern its use. Our students deserve better. One of the first things you say every board meeting is put students first. The students deserve effective instruction and leadership that listens when families raise concerns. Thank you. >> All right. Thank you. [clears throat] >> All right. Moving on to the consent items. If there's anything that we go through, >> there's some additional bills. Um, the largest one for NCC is for concurrent [snorts] enrollment semester. Otherwise, they're pretty normal, straightforward bills. [snorts] Okay. Was there any questions that you guys had at anything you seen or that for Kendra or Stan? So on the concurrent enrollment, that's just kids taking college classes or is that kids taking high school credits at NCC? >> Uh, no, it's college classes. >> It's

009college. Okay. >> Yes. >> Okay. >> It doesn't say they could I mean we'll both are true. They earn a high school credit and college credit. >> Yes, that's what I was trying to. I was just curious. So >> yeah, whether they're getting college credit or getting credit at NCC for a high school. Yeah, correct. >> Yeah, I don't really have anything else to add on or on the consent agenda. >> All right. Do I have a motion to approve the consent items as presented? There's no more questions. >> I'll make a motion to approve the consent agenda. >> I'll second. >> All right. It's been moved and seconded to approve the consent agenda items as presented. All those in favor say I. >> I. >> All those opposed, same sign. Motion carried. All right.

010So, moving into administrative reports. Uh, Mr. Deo. >> Yeah. So, pretty obviously we are working to finish up our first semester. Uh, grades will be due here at the end of the week. Um, we'll get progress reports out first thing after [snorts] Christmas break. Um, planning making um arrangements for our winter assessment window um in terms of our reading fast assessment and our math I already assessments. um use that to gauge what students are um proficient and at risk and um comply with the state's plans for those students who are persistently at risk and also uh to continue to um push our curriculum and to make sure we're getting things covered as necessary. Um dressed up a little bit today. We're having our Christmas spirit week this week and so thought we might enjoy a

011little Rudolph here today. So, um it's fun seeing the kids the the staff dress up. So, um and then Miss Whis, congratulations to Mrs. Whis and the fourth grade class and actually the fourth all the fourth through eighth graders um on a con for concert well done on November 25th. So, um it was fun to to see that first one for Elsa and to uh allow her to get that under her belt. They did a great job. So, um PD working diligently on professional development goals and with that time um working to schedule um ify meetings just to check on progress of staff and the accountability and those those kind of things. Um we've had all of our kind of um curriculum pitches from our math team uh for our math team rather from the

012three different curriculum companies that we're kind of looking into. Um and um weighed the pros and cons started talking about that as a team. And so, um, our next steps are kind of looking at and comparing, um, local schools and what they're using and how that best fits for so and, um, yeah, if we need to change or com we need to just change our practices versus our materials. So, um, some really good conversations there. Um, we also took a little bit of time to review our school performance profile. Again, very proud of, uh, the high performing designation that SO Elementary received again this year. So then at the bottom um is our staff attendance, daily attendance and PD attendance since our last meeting. So any questions? Thanks. Thanks. >> All right, Mr. Herz. >>

013Some similar information. Last day of the semester is the 22nd at the high school and middle school. We have know some fun things planned. high school will have class competitions in the morning and then we'll be showing a movie in the auditorium for our 912 students and then uh middle school students attending a movie at the at max theaters. So yeah, some fun activities. Middle school's doing uh some dressup days. The high school has finals this week so that staff's input was let's not do dress up days. Just a little bit more serious uh assessments up here and wanting kids to be focused on that. So activities are in full swing. Wrestling, basketball, dance, cheer, all going on. Our fine arts department has had several concerts. Another concert tonight. Magical dinner was last Saturday. So,

014uh, great to see our kids performing and and having success. Um, we've seen a lot of great things already this season. So excited for that opportunity our kids have to to show what they've learned and their growth. So yeah, um professional development wise, similar focusing on our individual professional development plan goals. I'll meet with all of our teachers after break here for a mid-year check-in, see where they're progressing in their goals. I've met with our paras this past week. I wrapped up our final meeting there. Again, just checking in um expectations, goals, those kinds of things. [clears throat] We are just wrapping up um some training with the A.E.A. for our new instructors. Our new teachers went through a pretty intense uh training with the AA. They came in, observed, led like an eight-part series

015on classroom management and curriculum structure, that kind of stuff. So, uh, that just wrapped up here that, uh, Amy Benson from the AA will come back second semester to do some more observations during that some time that we have scheduled with her. So, that's part of our new teacher um, integration process. So, good support for them. High school leadership team has been discussing different things. How to wrap up the semester was a big discussion. ISASP testing in the spring that'll be uh midappril and then [clears throat] Minga training. So 512 we are looking at starting an app called Minga. It's a app for like pass system. So students that need to go to the office, nurse bathroom, it's an electronic pass system. Um excited about that opportunity. It just helps us keep track of where

016students at are at, how much class time they're missing. Um, and then that data is good for like conferences and stuff like that. So certainly if people have questions about Minga, I encourage them to reach out. I'd be happy to answer those. Uh, high school conference wise, I didn't share this data last board me board [clears throat] meeting. High school, our attendance was 32%. So 30% of high school students or their parents attended a conference, at least one, which is up a little bit from previous years. usually were at that about 25% range. So, I was happy with that. And then middle school was at 58% which is about where they've been. So, a little bit better attendance at high school and and pretty consistent middle school. We're talking about potentially offering a meal at

017the spring conference and I'm hoping that would help with um high school conference attendance. So, that's something we haven't tried. It's been suggested that we try that and this year it just worked out that there was some additional funding to make that happen. So my staff attendance and professional development attendance is at the bottom. Any questions? So didn't we do something different Casey with uh the conferences or was more of a allocart this year? Maybe explain what we tried to do different there. >> Yep. So at the middle school high school we have an early conference which is about four weeks into the school year and then we have at the end of the quarter which is that uh end of October I think it was October 23rd this >> this uh semester. So previously

018we had end of the quarter conferences two days kind of in a row. That's the elementary structure currently. Our concern was, well, if we wait until the end of the quarter with semester grades, a lot of high school and middle school students, high school students especially, are maybe too far within that semester class to reverse course and still earn credit. So, trying to offer an earlier option to get those kids in and parents in that need earlier intervention. And I think that flexibility helped get more people in the door. We also um encouraged people to come even if they hadn't scheduled conferences. We pushed that out a little bit more and we went instead of in the classrooms, we were in the commons and I think that helped that structure. You could stop by. Oh,

019this teacher's busy, that teacher's available. Just a little bit more flexibility for families. So the spring conference we're looking at that date split again an early in the semester and a at quarter conference one day each and we're looking at going unscheduled. So just walk in to see if that that flexibility is gets a better turnout than scheduled. >> So yep. >> All right. Any other questions for Casey? >> The Minga app, so that's the time tracking and everything. Is that something a lot of schools in the state are kind of going to for the students? Is that something the state is trying to go to or is that just something is trying out? >> Nothing [clears throat] from the state push. There are schools that are trying it. Um, so Harrisburg, Tony has a

020connection there and had heard about it from one of their principles. they had recommended it and then I reached out to some school districts our size that are using it. Um locally no one's using Minga. There are some other options. Um we looked at Minga just because we had heard good things. Um yeah the the reasoning um concerned about kids being places that they're not supposed to be unaccounted for. Um the transfer from you know one teacher to the next. This is a pretty seamless process. kid submits an a request to see so and so, the teacher on the receiving end has to approve that. The teacher in the classroom approves it, but it's just a window pops up for them to approve. So, it's pretty seamless from the teacher side of things. They're just

021clicking approve, but it's timestamped. Both teachers give approval. Um, it to me it's better tracking, better data on where students are. Um, there's a lot of settings and adjustments. So if we are having, you know, issues with kids being places they're not supposed to be, we can put some restrictions on those passes, length of time, who is on a pass at the same time. We have had issues where students are meeting, planning to meet in bathrooms, if we find that out, then we can make sure that if one student is given a pass, that other student in that group, their pass is denied. Those kinds of things. So yeah, it's just a monitoring tool really to help make sure students are in class and having success. >> Are we having a lot of issues with

022students not being in class that we need to utilize this? I kind of came in on the end of this, so I'm kind of like, >> no. >> Yeah, I would say it's a concern of mine attendance-wise. That's a problem. Typically the biggest things we see is kids asking to go somewhere and then they don't end up there or using the bathroom but they're 20 30 minutes. Um I would say the bulk of our students 80% we don't have issues with. >> Um so for them it's maybe not going to make much of a difference but for our 20% who maybe are places they're not supposed to be at times this should help us track that and then get a better handle on it. So, >> so they have to ask or they have to

023use this app then to like go to the restroom if they need to go to the restroom or something during the middle of class. Correct. Am I just getting this right? All I'm asking. >> Yeah. Yep. Yep. So, it'd be similar to the current process. Student has to go to the bathroom. Hey, can I use the restroom? The teacher's response will be yes, put in a pass. Then they just have to hit bathroom pass, select the teacher, submit, and then the teacher approves. And then they go. So, uh, the timing of that will be maybe an extra 10, 15 seconds to submit that. Um, and then it's timestamped and then when the students return, they end the pass. >> This is going to be another dumb question, but why don't we just utilize it for

024students that are struggling instead of everybody or kids that [snorts] are dis disobeying? Is that the word I want to use? Maybe not where they're supposed to be instead of everybody. I don't know. >> Misusing their time. Yeah, I think the licensing worked like by building kind of an all or nothing was my understanding. Um, and procedurally in the classroom for teachers to know, okay, this is a student who has to use Minga, but this isn't. I could see that logistically being an issue, trying to keep that straight. We have a Google Pass system in the high school and the middle school that we've used. Um, I I'm excited about this because it's more streamlined. It's less to fill out. Students can enter a portion. Staff select, approve, it's timestamped. It's tracked. We can pull

025reports throughout the year, you know. So for emergencies, female students or they're sick, they may be coming to class real quick so they don't get that tardy, right? But they really have to get to that restroom, >> right? Is there going to be an exception that they like, do they have to use this or can they like in some of those situations that for sure? >> Yep. And some as we're talking through this as a staff, those are things that come up. you know, the student that comes to class on time, puts their things down, and then asks to go to the bathroom. That's been one brought up. And that's a pretty common practice because most students, they're there, you know, a couple minutes before the bell, they set down their stuff, they go to

026the bathroom. There may be on time or a minute or two late. So, we're kind of working through how we want that to look. Um, there are a few different ways we could handle that. Just not have that on the pass system at all. So students who check in and then go. We're like that's passing time not requesting to leave class, >> right? >> Or we could do when the student enters the class, put in a pass to Minga, go when you come back, the teacher will have that notification that you went to the bathroom. There there's a few ways we could handle it. I think as we settle into second semester, we'll have some >> trial and error. >> Yeah. We'll have some bugs to work out on what makes the most sense, but

027>> Okay. >> Thank you. Yeah. No, good questions. >> You're currently doing passes right now, electronic passes right now, right? >> There are some teachers doing like trials with it right now. >> I mean, like [clears throat] use Google right now. Correct. >> Yep. >> Yes. >> Correct. So, it's similar to our current process, but it's got the two end um approval, which we don't have with Google, and it's a lot more seamless than the the Google form that we use currently. So, if you have a teacher that happens to have free time and kid needs to leave success and go see that teacher, but she's working with somebody and she's open to having multiple students or E, but he's not they're not looking at their computer, that kid is waiting then until that approval

028comes back, >> right? Yep. So, we wouldn't send them until you get approval on the [cough and clears throat] other end. Same thing with like office pass, nurse pass. We'd want the nurse to approve on the other end. Yep, I'm available. Or counselor, yep, I'm available before we send the student. Right now, the practice is, hey, can I see the counselor? Yes, they go. Counselor is not available. They have to come back to class. So, there's some efficiencies there. But there's that drawback, too, that if you don't see the pass come in or the request for a pass Yep. then potentially that that student doesn't go then to that other classroom, right? Which especially early on that's something that as a staff we'll have to >> okay >> be mindful of >> I just want

029to make like success making sure they get the best so that way it works that you want I just thought of it. So >> and that would be a time teachers should be expecting passes to come in because that is when we want students going to get help. So >> making sure >> it could happen but I would think >> less than not >> yeah that that is a time teachers should be looking for passes to be coming in. >> Okay. >> Does it track unaccepted passes? >> So this system would be all you only go if it's approved. So if it's denied I think it does track that you had a pass denied. >> Yep. >> But just just that there wouldn't be any other like time stamping. Well, I'm just curious like if

030a bunch of students are requesting to go from success and you have a teacher that isn't accepting them. >> Sure. Yep. We >> is that tracked like okay you had 10 requests and you only accepted. >> Yep. Be able to see that. That's my understanding. [clears throat] >> Good luck to you. >> Yeah. Yep. Definitely staff has questions. I think legitimate questions on, you know, is it is it necessary kind of to your point of yep, the the ma the vast majority of our kids are where they're supposed to be doing what they're supposed to be doing. So, yeah, not trying to penalize them or staff. >> And that was why I said that cuz I know some kids are going to be like, "What the heck have I done wrong? Why do I need

031to keep putting all these things in? Like, I'm where I'm supposed to be." >> Yep. Yeah. And I think once we get into it, students will find it's really about another 10 seconds of >> click bathroom, click teacher, teacher clicks accept, and they're out of the classroom. So it won't it shouldn't restrict students that are doing what they're supposed to be doing. But yeah, all good questions and things we're working through with 512 staff to make sure we implement it with success because it's it is a change. Do you have some teachers that are currently piloting it? >> Yep. >> and their feedback's been really positive. >> Okay. >> Yep. Really quick for students to fill out passes. Minimal disruption to what they're doing and good data. >> And the students have been Yes. the

032students how they're liking it. >> I haven't. Teachers have and they >> No, no complaints. >> No complaints have been shared with me. Um but yeah, the little bit of data that we have so far has been good. >> Okay, >> I'm done. [snorts] >> All right. Anything else for Casey? All right. Well, thanks Casey. >> Yep. >> All right. Mr. Do. >> Yeah. for my report. Um, like I was talking about some of the things I'm working on, the three goals, and I'm not going to read through everything and some of the stuff we'll be discussing in later, excuse me, portions of the meeting and so forth. And with the second two goals, um, a fair amount of time is just been spent on preparations as we talk about budgeting and getting those things

033ready in for the spring, middle of winter here, whatever you want to call that. um things that we've talked about answering questions like when we approved the early retirement package and things like that. Um line item budget work. Kendra's put a lot of work into that and I have put not nearly the same amount of time she has. So appreciative of that, but we've been trying to wrap that up for the year. Um let's see, today's Monday. So tomorrow after school her and I will be going down to Ankeny for Wednesday and Thursday for ISFlick which is the Iowa Superintendent Financial Leadership Consortium. Um and doing a budget educational workshop or training down there. Um been doing a lot of times with projections which we'll talk about later in the meeting. So I won't speak

034on that anymore. That's really all I have for right now on that. >> All right. Any questions for Mr. Dale? Okay, moving on to board committees. Um, really we haven't met. You guys just met for the first time last month. Obviously, you're in here for one month. Um, finance eventually here. We'll get started in talking about that and planning for negotiation and contracts and budget planning for next year. Um, policy had sent some things out virtually that we're just reviewing as part of our review cycle tonight. um and those policies. There's nothing major with those changes. So, really nothing to add there. >> Okay. So, moving on to recognition of excellence. >> So, today we have Alexa Mahia from the high school student leadership group uh here to read recognition of excellence. Middle school VFW

035auxiliary essay contest winner, fifth grade Elijah Treeweiler, I am proud to be an American because and sixth grade Landon Odens, I am grateful for veterans because Kathy Wema presented the prizes to the winners on December 12th at the middle school. The 2025 senior NHS inductees were Sakura Alanis, Jordan Carpenter, Yasmin Espinosa, Alexa Mahia, and Gabe Vanderhuff. And the 2025 junior NHS inductees were Michelle Aosta, Gay Beavers, Annabelle Chavis, Escobar, Mariah Dake, Alexis Gwick, Gage Greenfield, Luke Hileman, Presley Henning, Brianna Jacobsma, Katie Krueger, Taylor Langstrat, Violet Lingal, Olivia Lopez, Maya Poland, and Paige Weber. The November generals of the week were for um November 7, 2025. Elementary, Ashton Block, middle school, Jans Eddie and Jackson Lords. For high school, Alexa Martinez staff, Amy Baker. November 28, 2025. Elementary, Brooks Heronomous. Middle school, Addie Doden. High school,

036Kyler Schaefer. And for staff, Kim Alson. >> [clears throat] >> Okay, I'm moving on to discussion items. All right, for our curriculum leaders, um tonight we're going to have on CTE, which is career technical education, and our lead, and that is Mr. Vermeere. So, >> you [laughter] are you cast it on simply Uh, can you share that access with me or no? >> I can if I go to my room. You want to log in online? [snorts] >> We had technical difficulties at the beginning with my computer. So, this is not my computer. Sorry. This is part of the education process, too, because sometimes this doesn't work and you got to go with the flowactor. [laughter] We talked about that. There we go. >> There you go. >> I won't sign out cuz it bogged

037you about too. That's >> okay. Um I'm the career technical education curriculum leader. Uh we have kind of a hodgepodge group because we have a regular CD teachers plus we have um school counselors and u Mr. Klein Hustling who's half PE half technology. Um so we really kind of are on our own islands but we're as one group as a part of being a part of the group. Um so those are the people that are involved with our group as I just mentioned. Um CTE is primarily if you talk to anybody uh at any school it's family consumer science industrial tech business technology consumer science um industrial tech and health sciences. We have these four. Um the other ones we don't have those strands as a part of our program just because of availability and

038having to hire other instructors. Um, what I did is I've asked each of the people that are part of our group to give me something unique that they're doing this year or will be doing this year. Um, just to kind of give you a picture of what they're involved with. Uh, at the elementary school, the counselor is currently getting a certification in um, child [clears throat] center play therapy, which eventually once she gets that certification is going to give her other options to work with students to meet with some of the needs that they have. So, it'll make a unique thing that we have that other schools maybe don't have at the elementary level. Um, we also sent uh Jackie Glade, which is an elementary teacher, to itch, which is a technology education conference down

039in De Moines. Um, and they do a variety of things there. They've initially started as primarily computer and technology, but now they've evolved into different sessions that deal with elementary teachers, uh, special education, um, math, science, different curricular areas. Um, and part of what the state's requiring of us is that we are infusing computer science at all grade levels. Um, what that looks like isn't really painted. They just want these kids to be exposed to these things because they know that there's going to be more fields down the road that are going to be requiring those skills. And the sooner we can get them to understand or starting participating in that, the better understanding they'll have later on if they decide to go that route. So, Jackie went to that and she's infusing it in

040some of her own classes, but also sharing it with some of the other teachers to hopefully be able to do the same. uh at the middle school. Uh counselor is doing some different experiences for students on career related things um to hopefully be get them to become more aware of what options are out there as they uh start moving down that path deciding what they might want to do for their own career. And we feel that the sooner they can identify what that might be or narrow that down, the better they can select classes as they move into high school and eventually to college to give them a better chance of success as opposed to, you know, going different paths and probably failing at those and then ultimately making a choice and maybe feeling like

041they wasted some of their times when they could have learned some other things. In technology, Mr. Plleink is having students develop some websites. Um as we all know those are more things are becoming available online and businesses are doing things online and the more skills that each person has uh related to technology is going to be helpful for them whether they actually go into web design or not um they have those understandings. Um, I started this year or we started two years ago a careers class and this year that was [clears throat] voted on last year by the school board was to have that required by all students and we're primarily giving that or hoping to have freshman and sophomores take that. And the purpose of that is one the state's requiring more uh focus

042on helping students become more aware of what they're good at and what they might want to do in the future. uh so again that we can help them become more successful and more focused by the time they leave our school so they know what they want to do. So in that careers class we got a grant was it last year I think for some VR headsets. So basically they put them on and they get a chance to go and experience they develop different um career path options. Basically, it's like a digital learning experience as opposed to going to, let's say, a dairy and seeing it firsthand. We don't have options for everything. [clears throat] So, these are going to give them options to be able to do that. um [cough] coming semester. Um I'm planning

043on infusing those into that classroom to give them we're going to learn about different career clusters and pathways, but this will give them a chance to go and virtually experience what they do on a day-to-day basis as a means to one become more aware of what's out there, but two, is it something that I maybe want to do? Industrial Tech, they are working on a project right now that's redoing these uh benches at the softball field. So, if you are over at a softball game next summer or just happen to be going by, you can stop by and see those. They're redoing them and refurbishing them so they look nice again. And something that we did this year, Mrs. Rugles did, is we had a lot of students that were interested in the CNA program.

044We do not have a health science offering here at our school. So, we are developing that through NCC. And I think she had I don't know if I put it on there and we had 19 students requested and we only have seats for 10. So we have a surplus of students that are really interested in this. So it is well worth their time to incorporate that and give them that opportunity to do that. And we all know that nursing is short on employees. So that gives them the chance to hopefully fulfill those. >> Yeah. >> Uh also at the high school uh Mrs. Klein Hustlink who teaches family consumer science uh is doing or did a unit on different foods and different cultures. So these uh students get a chance to one um develop those

045foods, learn what the recipes are comparative to what we do here in the US and then they actually make them. So they get a chance to taste them and see how they also compare. And then in uh egg, the FFA students are continuing to work with developing um these signs and doing different metal work uh cutting those and powder coating those for different people that are interested in them. So it gives those students an experience that is unique. >> Um something that's unique to CTE that other so all curricular areas have to develop curriculum and you probably hear that from the other curriculum uh leaders. Uh we're constantly continuing to do that. We have to do that as well uh in the CT area, but we have unique requirements that other curricular areas do not

046have. Uh we have a program of study. So most of the uh standard curricular areas like math, science, reading, English, the state develops what the standards are. We have to abide by that. For us, we don't really have we do, but we don't. They're not directly correlated to our curricular area. So we have to align with a local community college to make sure that what we're teaching is leading up to the offering that they have. Um so that program of study, we have to do that every five years where basically just make sure that we have to give evidence and proof of what we're doing in the classroom that meets the standards that they have to make sure we're in line with that. Uh la yeah last year CTSO is a career and technical st

047uh student organization. We've had FFA here for a long time, which some of you probably familiar with. Uh the state has come out with a requirement that all CTE areas in the high school have to have their own, which in theory is great because it gives kids more experiences and a variety of things. The downfall to a small community is we don't have enough students. So now instead of having a bunch of kids that go into FFA, we have to try and draw some of those students and other students into our program. So again, in theory, it's great, but right now, small schools are having a very hard time to fulfill the requirements that might be out there that the state's pushing upon us. Um, Carl Perkins and RPP, we do get some monies from

048the state that is designated to CTE areas each year. It's about $10,000 total. Uh, Perkins is about sevenish and the RPP is 3,000. The unique thing with that is it gives us opportunities to go and get different pieces of technology or different curriculum or go and get some training in different areas that um might help us or be able to present to students in a unique way or give them uh unique opportunities that you might not see in the traditional classroom. Um the IRC is something that has always been there I think but they're really the state's really putting focus on this. They're realizing that we have a lot of um positions in our in businesses in our society that are not being filled because [clears throat] they don't have unique skills to be able

049to complete that. So, they're giving opportunities to schools through grants that we can apply for uh to get additional monies for training to um pay for licensing to help kids get uh take tests that they might have to have to be able to be certified in that. Um we applied for that last year. Unfortunately, we were fell just short because actually we were on the second round of it. They didn't have enough people that applied for it. So, we applied for it and of course everybody else did the same and we were just a couple notches short of. So, we're hoping to do that again this year, but that is something that's out there that each of our um CTE areas can apply for and try and get. Um, yeah, that kind of goes with

050the grant opportunity as well. Outside of that, is there any questions you might have of me? There's a lot of new faces. [clears throat] It's the only question I had on the nursing request like the 10 slots. Is that what NCC is allowing you or that's what that's all they're allow? >> Yeah, that's the my understanding is that's the like ratio of instructor to students that they NCC allows. >> Yep. So, >> and then usually there's a fee for a nurse aid course. >> School covers that cost. >> Yep. That falls under any uh dual enrollment. >> Okay. Yeah. >> Sure. >> Yeah. When when they're taking it when it's offered through the school because correct. >> Right. Through the school. >> If they would take it >> on their own or on their you

051know what I mean, >> right? >> Yeah. >> Thank you. Thank you. >> Thank you. >> Computer, uh, levy expirations. >> All right, we'll move on to review levy expirations. >> So, this is just kind of reminder, and I think it's a good reminder when we have a lot of new faces on the board here and some of the levies that are in place and when they expire and what they do. So, we usually review these in December. Um, so we have something called the instructional support levy, which as we go on, you'll learn more about, but that right now is currently for us um authorized until fiscal year 2029. So that would be the 28 29 school year. The board approved PPE or the fiscal plan and equipment levy. That's something done annually. I

052believe we do that in I'm going off memory here. it's either uh January or February where we approve that annually ahead of the budget process. Um that's that 33 cent portion of that. The voted PPE which we've had a lot of discussions on in the last year and a half, two years, has a 10-year duration and it is authorized until FY26 which is this the current year that we are in the 2526 school year which we'll have more discussions on here later tonight again. And then the save that used to be something that was continually authorized and funded, but right now it is funded um through fiscal year 2050. So unless there's changes, that's a little ways out there. So those are our main levies that we use in our funding formula. Okay, any questions

053on that? All right, moving on to two-minute board policy finance moment >> discussions. I think we got to DC first, right? >> Sorry. >> No, you're right. >> So, with the voted PEP, we'll not dis we don't have to discuss what we're doing it or anything, but in order to do that, and I apologize. I was going to bring up another tab, but um we had some technical difficulties before the computer and I I broke my own computer, so I'm using someone else's here. [laughter] So, I'm not logged in, so I can't pull that up. But, um the special election date, so that's why I'm doing this for memory because I had it on my other computer, I believe, is either March 3 or March 4, right in there, if I remember right. Um that

054is the last time this year that we can bring the voted Pebble up for a vote. In order to do so, we have to have a a date and you have to have it not more than a certain number of days ahead of the election, but not less than another sum certain number of days. And so the window for that is December 17, which is why we couldn't do that tonight. Through January um I believe 15. >> Did I put it on? No. No, it is on there. I didn't even read. Um through the 15th and we have to have it turned in by the 16th. So sometime between there the 17th to the 15th we need to have a special board meeting and then the only agenda item we'll have would be the discussion

055of vot voted ple excuse me whether or not to put it on the ballot in the March date and then um the rate that we would put that at um it would be similar if you'd look back and for um Jenny and Jamie that we did like on September 17 or something 18. We had that special board meeting that after it'd be the same thing. We'd have to do that again for the March one. Um I would recommend whenever we'd set that forward, that'd be the only agenda item really for the special board meeting and then we could do a work session afterwards on some um financial training update, a financial work session just to go over some stuff a little more in depth. That would be my suggestion and we could follow some ISB

056stuff and get some credit for it as well. So really what we're just looking at is setting a date to put that on and then I would we would advertise and publish it ahead of time. And then the time too I mean we can go 5 5:30 but I know the last one it worked for us and I'm not suggesting this time. I'm giving an example we went at 4 or 4:30 4 was it 4? >> Um just because the events going on that night that's what it worked out for us. So somewhere between the 17th of December and the 15th of January is when we would set that and then we would I would do a work session that night as well. So I am open to ideas. Some of the things we have

057tonight I'll give some suggestions on. I don't really have a suggestion for a date on this one >> other than maybe not December 25 or [clears throat] I know there's times you're gone too, like gone something. >> I'm I know. Well, obviously I'm gone this week on Well, tomorrow night went work Wednesday and wouldn't have been enough notice anyway, but Wednesday, Thursday. Um, and then at the beginning of January, I'm for the most part at night's open. So my my initial thought was it might be hard to get done before the end of December just cuz >> this is you know next week >> not that we can't we can do a board meeting next week. I have no problem with that. I'm just saying next [clears throat] week Monday's already the 22nd and then

058we're into Christmas break. >> Um but if that works best for us great. So, probably sometime the week of that 5th or they're the beginning of the week of the 12th. >> Do Wednesdays work? >> For me, they do. >> That's often in the past when a lot of our work sessions have been just cuz >> there's no less events, >> school events. >> Yes. >> Like Wednesday the 7th works for me. I mean, the sports events and like my work schedule. I don't know if >> I wouldn't be gone that week, the 5th through the >> What the heck, Jamie? >> Yeah. [snorts] of January. >> Yeah. The 5th or the >> We got to have it turned in the 15th. >> 15th. >> We have to have it done by the 5th. >>

059Done [snorts] by the 15th. >> Done by 15th. Turned in on the >> And we have to turn it in on the 16th. Yep. Friday. >> The 14th would be >> the 14th would work. >> What time are you thinking the 14th? I have a negotiations meeting at work that day at like 4. I don't know how long that goes either. >> I'm open to whatever. Well, what time are you thinking? >> It doesn't matter to me. >> December would December 29th or 30th work. There's probably no activities that week, is there? Everybody's around or >> what is 29th or 30th? >> There's no activities that week though. >> That Monday or Tuesday? >> Fifth grade. Don't have something. My calendar says basketball GLR. >> I don't have the number. [laughter] >> Monday, I think

060it would be okay. >> The 29th >> I can make that work. >> That's almost too easy. >> 29th. Yeah. >> What time? Yeah. >> 5:30. >> Yep. >> For you, Tom. Denise. Okay. >> So, December 29th, 5:30 p.m. [clears throat] Okay. I'll get something sent out and you'll get a notice like you would on any other meeting. And then yeah, it'll probably be two because we'll one will be the start the main open and do the [cough] special [clears throat] board meeting for the the ple and then the other one will be the work session right afterwards and we can talk about what how much we want in that Jamie ahead of time. Um, and then on the PEPA one, what we'll discuss that night would be um, we know the I mean we

061only have one option for a date to vote on. So it' be whether or not we want to bring that up for a vote and what the rate would be really are the two main things, right? Okay. 29th at 5:30. >> And then you're planning to work session after that. >> Yeah. >> Yep. probably hour and a half time range somewhere in there I would think when it's done hour depending how long it takes us to discuss. So >> yep. [clears throat] Okay, moving on to the twominute board policy and finance moment. So this at this is an attachment as well, but um did I get enough? Oh, I must have an extra. Okay. So, one I thought just as kind of a followup, I thought it was um some great discussion and thank you

062for those that could be there last month with um going to board con or ISB convention and I know we had the um on boarding and some of the other meetings that the exciting Iowa public meetings training that we finished with, right? say the little tongue and cheek, but um thank you for coming along with that um and some of the the great discussions that happened. So, I just put this on here kind of as a follow-up reminder talking about learning learning together. I'm not going to go through this in depth, but it kind of was is a follow-up to that training and it talks about knowing your policies and in um embracing your role. And then it kind of just is a guideline or a good followup for you guys as board members as

063new board members when addressing concerns and some steps there you know um if you remember some of the scenarios that they went through that night afternoon whatever you want to call that um at the onboarding and then just talking about you know you don't want to put yourself in a position to promise things and so forth. So just as a good reminder, listen for understanding, encourage people to start at the lowest level of concern, tell them to follow and yourself to follow the chain of communication, take opportunities to reinforce the confidence in the staff, and then ask for time to think if you don't know the answer. Those are all just good strategies when um individually addressed. So I really didn't have anything to add to that. I just thought it'd be a good reminder

064and things that we can talk about moving forward. I did want to talk about this a little bit just as we'll do a finance training. This in itself, we could go through this in deep detail and this might be good to have when we come back. Um, and we could spend an hour and a half on this, but I just wanted to highlight a few things. I put this on here as an attachment as well, but if you start on let's start on this side, the bar graphs. Yep. I won't go through everything, but we talked about this um a little bit last month and I did a presentation, you know, when he said our general fund is funded through a cost per pupil. So that's what I highlighted that 7988. Okay? And I won't

065explain the full bar grass beneath that there, but that's roughly for this current fiscal year, FY26, what we get per student. Um and then I put in pink state supplemental assistance. We had talked about that. That's the additional funding that the legislature gives us in the spring. That's SSA. So, if they say 2%, it would mean 2% of that 7,988. Um, the good thing about what I'm presenting tonight, if I'm giving you test anxiety or anything, there won't be a test afterwards. So, you don't have to you don't have to worry about that, right? >> Just um looking for learning here. Um, I highlighted up above too because sometimes um people being aware, but like local property taxes and we'll talk about our levy rates and so forth when we're in board meetings, but really

066overall most of that is formula [snorts] driven, right? Set by the state and the formula. We don't really locally have a lot of control. It's not like we can say, you know what, we need a lot more money. Let's just jack up our rate two bucks and then we'll get all this money. And that's not how it works. We can't do that. there's only limited things which even as a a board or district that we have control of. Um, and what I put in orange there and which we'll talk about as we move forward, but focus on spending authority more than the fund balances. That's the big thing we're going to talk about is and I'm going to talk about next year is our funding authority or unspent balance. That's one of the big things

067in school finance. And it's a really foreign concept if you're not used to that, but it is different. And so I highlighted that in green on the bottom there. Spending authority is the limit of your general fund. It says for districts, but it's not the amount of cash you have on hand. That's different. It's the amount of authority you're allow what you're allowed to spend. All other funds allow spending if cash is available. But in your general fund, the thing is spending authority or given the right to spend. And then below there's the big one in school finance, unspent, authorized budget or you're a UAB. Some people will say unspent authorized balance, but it's your district spending authority position. Um, and it goes on. I I I look at it this way. It's kind of

068like a credit card, but it's not. The difference is it'd be like if you had a credit card balance each year and what you didn't spend on that carried forward to the next year to make your allowable spending bigger. And if you overspent your balance, if you had for that year, if you had enough balance built up, then you could do that. But you can't ever go negative or you're not supposed to ever go negative with that. And that's what we'll um talk about a little bit here in a second. So this is just some important terms. There's a lot of other ones on here. So I was just trying to highlight a few and then we'll touch more as we do some training. On the back they call this the you know it's a

069spaghetti gram but a financial the financial spaghetti gram. There's some funds that we don't utilize but I thought this is really useful as an example the general fund. Well where do we get our funds in the general fund? Well, a good portion of it comes from state aid, right? That's paid through income taxes, but we have a good portion of it come through in that orange arm, property taxes, and then some through some federal funds. A small portion of our general fund is the ISL. I talked about that in expiring levies. The instructional support levy which is funded through the income sir tax which those that have been on the board have heard that and we'll talk about that more but the income sir tax funds the instructional support levy and ple you'll see that

070income sir tax on the side its two arms go down to that. So ple how is that funded? Well income sir tax and property taxes. So you can kind of look another common one student activities fund. So we call it our activity account. Okay, I think some people don't understand this, but how do we have money in our activities account which funds in, you know, pays for all our athletics and um choir, band, things like that? Well, the primary funding sources are your gates and admissions. So, that's why we charge at events, any fundraising we do. You're like, what fundraising? Well, like an example, when the boosters fund raise and they give donations, a lot of times we use those donations in the activity account. That's what I would call is fundraising, and that's a

071big piece to keep that afloat. They help us, I think they annually give us a a dollar amount each year to help pay for our uniforms because we pay for that out of there. And then any student fees that would be charged or collected. And you'll notice no state aid pays for the activity account. So, not that I want to go through this any more than that, but just to highlight a few things. We've looked at this before. This one's updated for the current fiscal year with some dollar amounts and stuff. So, a lot on here to hold on to. You won't get in trouble if you lose it or anything. I'm not saying that, but um just kind of a a learning piece because there's a lot to know when you're first stepping in

072with school finance. So, any questions from that? >> All righty. Okay. Thanks, Dan. Five uh five-year financial projections. >> So, Ken's running that for me because >> of our technology issues and me breaking my computer. So, talking [clears throat] about spending authority, one of the requirements is to give different projections for our balances during the year. We'll have a mid-year projection next month, but in looking back and kind of preparing that and for when we're on the 29th and talking through some things, I wanted to talk through that. So, one of the organizations is the Iowa School Financial Information Services that we pay and we subscribe to, we get a lot of information with, but they provide us with some projection tools and um to show where we've come from three years ago to now.

073I just wanted to kind of show that. So, one of their main functions, ISF, is to provide a five-year projection tool specifically focused on our UAB, what we were just talking about, our unspent balance. Now, one of the hard things is is as I use this tool during the year, we continually modify or update it. And so, sometimes the projections in the fall, I'm like, "Oh, do you remember in the fall two years ago what those look like?" And we didn't have that. But I had saved a screenshot of it. So, if you remember for those that were here, maybe you're aware, maybe you weren't, two years ago, we were just talking about without any the thing with projections is they assume there's going to be no other changes. So, they're going to assume you

074have the same amount of staff. You don't have any staff retiring. You don't have any staff that are leaving that you don't fill those positions. Um, all the same supplies costs are going to be there and increase. Right? So, that's what this assumption is making. This is from two years ago, but we had some conversations that at that time with nothing else and with some projected enrollment changes. Unspent authorized budget. That's the big thing to look at. Two years ago, we were talking [clears throat] when we got to FY28, which then seemed like a long time ago, and right now that is not as far away as it used to be. That was our year. That number in parenthesis is not good. We going to be 1.5 million in unspent balance. Okay. Generally when that

075happens you appear before something called the school budget review committee and that's not a good thing. Okay. And so we had talked about yes that's concerning but thankfully with prior choices from prior admin going back to the last time we had this as a a real struggle they built up a balance that we have some time to make some educated guesses over the long haul to do this without having to do anything rash. Okay. So this was two years ago. Okay. Okay. So, kind of remember the big year FY28, we're going to be 1.6 in the whole, but even for the current year, we were going to only be at about 2.1 million. FY26, that's our current year. That was their projection then. Okay. Well, looking back, what are some of the things that have

076happened? We've had some teachers resign, retire. We've intentionally not filled all those as we've had discussions at the board table. Sometimes not always easy decisions. Um we've done that through making going at like the middle school from three to two sections. We haven't filled every single elementary position most, but we have a section of um a grade of two sections down there doing those type of things. Okay. Goes back to last year. This was our first projection at that time. Um we were looking and projecting and we had done better than we had projected the year before and now we're accounting into some of those staffing changes. This was a model where I was projecting moving forward when Kendra and I were working on it, losing 10 students a year. Well, you can look at

077just by making some of those changes from one year to the next, what that did to some of our projections. And you can see now FY28 isn't the year where we fall off the cliff. A little over a year ago, it moved that back to FY30 and it wasn't nearly as drastic, right? So, that curve's kind of flattening out. We did another projection about a year ago. What would happen if our cuz enrollment's really hard to project. Um what would happen if our enrollment stayed the same and just from staying the same that made us not even fall off the cliff in 5 years. >> Okay. So you can see just over the kind of the long the long haul how all those things change. So we go from two years ago FY26 we were

078projected to have about excess of $2.1 million in unspent authority. last year with some changes that was at about 3.6. Here's with some differing enrollment about the same. This is our most recent projection. Um, one of the changes is this year is we always know what our enrollment is for next year. And so we're living in the world right now where we're up 20, but our budget next year will be that year when we're down 40. That's on this line right here, the 669 to 623. Those numbers are legit. We know that. We know we're going to be down x many students. Those 40 um roughly 44 students, 46 students right in there. After that, what will happen? Hard telling. So, we just kind of ran some projections of being down 15 in a year.

079We could even out. We couldn't. We could have more. We could have less. Who knows? We just did that to use that as a as a raw number. Well, if you look at the top right up here, our projections right now at the end of FY26 is going to finish at about 4.1 almost 4.2 million in unspent authority. Two years ago, that was going to be 2.1. Okay, that's just from some of the changes we made the last handful of years, not filling, being a little more judicious in buying some of our supplies, things like that. um and allowing us additional time to make those choices. So, as we do that in a measured way, we can keep kind of pushing that timeline out. And you'll see now under this projection with going down even

080the 40 next year, we're really not hitting that cliff. And we're just barely going over it in two the year 2030 or the FY 2030. We'll go in the whole about 70 grand and then considerably more the year after. So my point with all this is yes that's there but really we've been having a lot of discussions internally and with a lot of other schools. This does not look a lot different than a lot of other schools our size right now. Most schools are saying right now they're four or five years out they're going to have to make some choices. That's just the reality of the enrollment in the state. Um when we were doing an update on this the other day that um I was on a webinar and I think Kendra was in

081on that one too. I think the estimate was 90% of the districts in the state this year are down in enrollment. >> Yeah. 90 90% roughly. Um I think in the in the area almost every not all but almost every p um public school is down in enrollment when you consider Northwest Iowa. So just pointing out that yes, we have some things to address, but and that number might vary from school to school, but all schools are having similar conversations. And you got to remember this projection model right here is assuming moving forward no changes in staffing, right? I don't know what they'll be, but I'm just saying it's making no changes. So as we start making those informed decisions down the road um and not filling every filling some not filling some other positions

082that kind [clears throat] of changes changes the the trajectory of things in there and we'll have a better idea of where we'll end up this year. Not definite but a better idea next month because we'll have closed the first six months of this year. So hopefully then at the beginning of January, I'll present something at our January board meeting because we'll have um gotten through December 31 and have a better idea of where we're sitting at the current year and that'll give us a better idea to be a little more accurate with our predictions moving forward. So there's a lot of details in there and I don't mean to throw so much of you all at once. I was going to always say if you're if you're doing school finance 101, focus on UAB when

083you hear that or hear me talk about that. That's the big thing to focus on even if you don't fully understand it and hopefully we'll get there. But the your unspent authorized budget or your your um budget authority, that's really what you want to focus on. >> Okay, that was a lot of me talking. Can I answer any questions? I guess something [clears throat] I picked up from one of the sessions I was at that this this UAB number I think is that the number they'd want at 25 is that like >> the range of 25. >> So that's one of the other discussions is that was set a series a years ago and kind of a recommendation from the state to have your your percentage under 25 and ours is at 39, right? But

084it's going to go down pretty quickly is [clears throat] >> as you get longer and you time passes, you gain a little bit more knowledge. >> And one of the things we're discussing, not just us, but area superintendent is I don't know that one sizefits-all, right? So what is the right balance to hold? It's good for us the next few years that'll be spent down, but where is a good and I don't have the answer. That's something where Kendra and I have talked about several times to give to you guys as a recommendation. What is a good percentage to have to try and keep at a level amount? Does that make sense? Right. Because there's definitely a number that you don't want to have such a small number that you're riding the line every year

085and then when you have a okay a year like this where we're down 46 students and we go to next year, we're riding that line so close that boom, now we're you know what I mean? You want to have enough >> Cushion. Yeah, I was I was trying to think of a different word than cushion, but I can't. You want to have enough cushions so you can Yeah, balance. >> Allowance. Yeah, maybe that's a better allowance in there. You can ride that out, but what's too much as well, right? You don't want to sit on that as too much. And >> um >> and so just trying to ride that line. I don't have an answer to that, but it's something we've discussed as well too because I think ISB some of those institutions 10

086years ago had a standard percentage and now everyone's kind of thinking, you know, things change over time. Well, what's right for De Moines to carry as a balance looks a as a percentage looks a lot different than Cibio Chetan or >> Sous City, right? Different size schools or even an MOC versus Siblioch rock, right? Just different sizes. So trying to figure that out. >> Yeah. I think the the best thing he said is one size doesn't fit all, right? Because one of the sessions I was at, they the school got in trouble and they were really, you know, at that 20 25% and all of a sudden they had a little decline in enrollment and it and it went really really fast and they were at a $2 million shortfall for budget. And >> so

087it's kind of interesting to listen to what how they, you know, maneuvered around that. So, >> yeah, depending on your size, that can go down quickly if you're not >> right >> staying on top of it. Yep. All right. >> All right. Moving on to old business. >> So, we had tabled this last month. Um, and I There he is. I asked Greg to be here. So, I'll try and summarize. Some of these quotes are the exact same ones as Matt as excuse me as last month that I added on here. Um, we got one some [clears throat] items from Newk. We got some from Brian County Implement and then we got some updated ones from C and B. Um, kind of following what you guys had asked for. So, um, new I I didn't

088even reach out before I did both new tech and O'Brien County implement. I'm not quite sure how they found out but reached contacted me. So >> before we watched our meeting >> I don't know. Yeah. I don't know but just saying they did. I didn't even have to reach out here. So the CNB one which you had asked about with everything all in this was their their price. This was an update the most updated one. And then they had some different um financing or leasing options on here as well. I won't scroll through the whole thing. They gave us an updated one for the current one that we have that used one. That's the one that I labeled on here as used current C and B quote for December. That's 46. If you're like that's

089a little higher, yeah, but it's a little bit better deal. They included on that for us um they put in that quote getting new tires some less in Greg's word last month less aggre aggressive tires with a bug a bucket and then it's called an egg guard warranty. It's not the same as the ones on their new models but it'd be a warranty for a used machine that we have which is right there on the second page where they're pulling that in from. And that's why that the all-in quote for that used one is 467. Right. Um, I think that kind of summarizes everything we talked through since last month, right, Greg? >> Yes. >> So, questions on anything with that? >> Nope. I guess yeah, they're able to put warranty on it. Mhm. >>

090Yeah. It wasn't the power guard >> because of the age of the machine, but yeah, they went through another company like Stan stated and Yep. So, we have I forget the length of warranty on it, but there's warranty there. >> Okay. >> Um, the new tires are important, I believe, because we are won't be having a tractor. >> Okay. >> In the past, we've had a tractor with more turf tread. >> Okay. >> Uh, we won't have that option anymore. So having a little less aggressive, we would be able to take it out into the grass, you know, different areas, fill holes, things of that nature. >> We used to we had the the skid loader and we had a a mini tractor. I don't know how else to describe it. >> Just a just

091a little tractor [clears throat] yard tractor, >> right? And we don't have that anymore. Okay. >> Other questions that you guys have? I I will say in looking through all of these, Greg spent a lot of time on this and then we've talked a little bit about this. I mean, and and appreciated the quotes from them. I mean, a lot of them are really similar when you're going through the other emblem dealers and stuff really sim similar. I I would say when it's all said and done, I think we're coming back probably to the um from CNB the used one that we have would be our recommendation. >> Yes. >> Anything else that we can answer for you guys? Excuse me. or if you want to see anything, if you want me to pull up

092anything, you let me know. >> I keep forgetting because I keep looking on different tabs like you're seeing them and I keep forgetting, Kent, thank you for doing that. >> Yeah, no worries. >> I I looked up [clears throat] a little bit ago like, "Oh, why didn't it show that goes on my computer?" So, sorry about that. So, this is the one that had the $2,400 on it. Is that right? >> Existing machine. I I can't speak to it. I don't know. >> So, this new tech, would that be a new one? this K Cabota then brand new >> again I I passed them along I didn't uh >> look too far into them I I read through them and passed them along >> that one yeah the I got to remember here what he

093told me I believe that one was it's a a little smaller model and there's some incentives tied in >> [snorts] [snorts] >> guess I don't know. It's $499 for a brand new one. I guess [clears throat] this is all I saw. I don't know the sizes of them or anything, but I'm sure there's a warranty with that. But I think going back to Greg's comment last week, like it's local. It's right here. >> Yeah. >> Right. Like got repairs and need something, it's close. [cough and clears throat] >> And yeah, they were able to put warranty on it. So, [snorts] >> and we got some quotes for leasing, but I think and we've talked through >> we talking about that with buses, but kind of a separate entity outside of that. I think it it

094with how we're going to use it and we talked to it doesn't make a lot of sense to lease it. I think it would make more sense for us just to what whichever one we do to buy it. >> Yep. And like Greg said, um hopefully this one with the amount we use it, we're going to buy it. But he's like, I'm hoping this >> Well, I mean, the the amount of hours we use it, if we stay on oil changes and take care of things, I mean, it's going to last a long, long time. >> Yep. Well, I was just laugh. I think your comment was this will be here longer than I will be. [laughter] That's best. So, anything else that we can answer for you guys? >> Well, I guess Go ahead.

095>> Then you have to make a motion to accept the recommendation that you and >> Correct. >> I'll make a motion to accept the recommendation that Stan and Greg have presented on the used skid loader that we currently have. I'll second. >> Okay. It's been moved and seconded to approve the the bid on the current skid loader we have from CMBB. All those in favor say I. >> I. >> All opposed. >> Motion passes. >> Thanks, Greg. >> Yep. >> Thank you, everyone. >> Thank you. >> All right. Moving on to new business. Consider approval of SBRC applications. So the SBRC is the school budget review committee and that was the committee I just told you we don't want to appear in front of um for the wrong reasons but they do a lot of

096other things in terms of school finance. And so one of the things according to Iowa code is if different scenarios are met with your your budget and enrollment you can request and get some additional authority that authority we're just talking about for the current year. And so there's specific reasons and it talks about this and so we have to have the wording just written like this in our um in our um agenda and then the minutes and then when you if you would approve that we move it on. So we have two situations which we apply for this year. So a.1 is the district's administration is authorized to submit a request to the school budget review committee for a modified supplemental amount or they'll call it MSA for $42,676 for open enrolled students who are

097not included in the district's previous year's certified count. So those are that are newly because funding always lags a year. So literally means that. So, um we're just recommending the motion as read there and then we get that, um authority for the budget year. >> Okay. So, what the Yeah. So, would there be a motion then to approve the do you do each one open room and out? >> Yep. Yep. We have to do a separate motion for each one. Correct. I motion for the district's administration for the authorized submit request to the school budget review committee for the amount listed in the minutes on open enrollment out. >> All right. Is there a second? >> One second. >> All right. So, it's been moved and seconded to approve the open enrollment out. Is there

098any discussion? >> All right. All those in favor say I. I. >> Those opposed same sign. Motion carried. >> Okay. And the second part of that that we qualify is it's called EL or English learners, English language learners beyond 5 years. The district's admin is authorized to submit a request to the school budget review committee for MSA or modified supplemental amount of $16,775 related for English language learning students who exceeded their five years and are included in our fall 2025 certified enrollment. So typically they try and um if you say you want to have a student in EL for 5 years and then exit. Well, sometimes when you have students that arrive after kindergarten but have [snorts] no or very limited previous um English language learning, they still might need some additional help after 5

099years. So then you can request some additional funding for them. All right. Any questions? >> I'll motion to uh to uh approve the EL instruction beyond 5 years for the listed amount. >> All right. Second. >> Second. >> All right. It's been moved and seconded to approve the EL instruction beyond 5 years. Any discussion? All right. All those opposed or excuse me, all those in favor? >> I. >> All those opposed. >> All right. Motion passes. >> All right. Great. Thank you. Those were both for the current fiscal year that we're in that you we can modify beyond that. This next one, it looks similar, but it's different and it would actually be for the next fiscal year. And [snorts] so one of the other things that we have, it's ARDO, [clears throat] but it

100stands for the at risk and dropout prevention. And we have to approve that plan in the spending. Um we have local decision on that within some guidelines. So we do that each September. So that plan has been submitted and um approved by the state. Then after enrollment happens in the fall because your enrollment is for your next year's fiscal budget, um they they run the numbers and then they let us know and then we have to have this in the minutes as well. So it says the amount of funding we can generate to fund this is based on enrollment. We then must approve the application for the authority for those funds for the next fiscal year. We get the authority and the dollars with that and that comes through property taxes and that's something approved

101annually. And then on the bottom it shows the calculations that they get from that. And then our recommendation is you would you would say to approve the atrisisk modified um supplemental amount application in the amount of $249,066. If you're wondering how do we get this and come up with it's not us sharpening our pencils and stuff. There's places that we go to that we have to submit on the state but they generate the dollars for us but we have to remember to handle and present it. So like I didn't create the table. That was one generated by the state. And then when we're done, that's actually what we'll submit. It's a table that looks a lot like that >> questions. All right. >> All right. There be a motion. I'll make a motion to approve

102um the at risk dropout modified supplemental amount as presented. >> Second. >> All right. It's been moved and seconded to approve the at risk modified supplemental amount in the amount of 249,066. All right. All those in favor? >> I >> All those opposed. That [clears throat] motion passes. >> So this um this next one we'd have previously approved doing the work and letting EDA they're going to run this to replace the middle school ERVs. Okay. And we'll move forward with um we'll ask for bids and plans and things like that. Tonight the specs came in and originally they were going to print them out to us and then it would have said draft on them. And he called me at the end of last week and he said you know you guys have to pay

103money to have that. He goes, "I will just send them to you as a PDF. Then you don't have to pay the money to get those printed out and then once the board approves them, we can finalize them." And this is what we send out to um those that are looking to to bid. So, um that's why it says on there. Can the one's like 200 the specs is like 249 pages >> on there and so we're approving that. This one actually it looks more that's Can you go on that one? Yes. This one's three pages, but if you you want to know what we're replacing, if Can could you scroll down to the third page? >> Yep. The cursor here. If you imagine this is the middle school, this is the office, right? And

104this is the gym just to orient you. So, when you go out of the office, you notice that fence out front. That's what the ERV is. It's inside of that. And then the other one is back here. This is where like the the greenhouse is and so forth. That's where the other one there's a there's a smid plaid. So, those are the two units that um they're replacing to help with some of the air conditioning heating features in the middle school. So, we've we've approved having EDA to move forward, but we have to officially approve this at the meeting, the plans, and then they'll move forward. At our January meeting on January, I think it's the 19th. Is that the Monday? I think. Does that sound right? On the 19th, we'll uh um officially approve

105the bids and then we'll open and award that to someone. That'll happen between now and then. So really what we're doing tonight if you're going I haven't time to review this. It's it's >> just approving us to go get the bids. >> Yep. We're approving that and we're approving the official plans because we have moved forward to go with EDA and they wrote the plans and that's why the 249page docs is preliminary on it. Right. We're approving that. But just go I mean it's if you scroll forward a few pages it's a description of all the things in there and technical jargon. It's what they're bidding. >> Yeah. >> Yep. >> So, any other questions that I can or any questions at all that I can answer on that? >> How old were those units?

106>> They will be in their 16. No, >> 20. Yeah, 16th year. I think they were 2009, I believe. All right. Any other questions? >> All right. Would I have a motion? >> I'll make a motion to approve the middle school ERB spec plans as presented. >> Second. >> All right. It's been moved and seconded to approve the consider approval of the middle school REB specs as presented. Any discussion? Hearing none. All those in favor? >> I I >> All those opposed? Motion passes. >> So, looking to change the February board meeting date. Um, it is scheduled on Monday, February 16. It's a day we don't have school and it's President's Day. We could do it that day. It's a day that's a day off for a contractual day holiday for Kendra and I. If

107we did it that day, I'd just ask that Kendra and I would have a different day off and I wouldn't have the principles come. But we also do that night have um boys postseason basketball game round I think it's called round one because the preliminary is the in right. Is it called round one? >> Um >> I get confused with the different terms for the boys and the girls. Right. So, looking at some options. Um, one option would just go to the next night, Tuesday, February 17. That could be an option. Um, another potential option would be the 11th or 12th. We could do that. Those aren't ideal because our president's gone that week, right? That's the week you're gone. >> I'm not saying those are our only options. Those are just looked like the

108most viable to myself when I was looking at the school calendar. >> The 17th and what? >> The Tuesday the 17th. >> Yep. >> And then I I had said we could look at the week before the 11th or the 12th, but >> um Jamie's gone that week. And not that we couldn't do other nights that week either, but there's the potential I think for another game then on Thursday. >> So that's kind of why I did that. Makes some more sense here, I think. Right. >> Works for me. >> I can make that work. >> Denise, that work for you? >> Yep. >> Okay. And as of right now, [clears throat] I don't know any other reasons. So, we can just go the same time, 5:30. I mean, I don't know of anything else.

109If we have to change time when we get closer, we'll adjust. >> You need a motion to >> Oh, yeah. We do. Yes, we need a motion to change >> a motion to change the February meeting date to the 17th. >> I'll second. >> Okay, it's been moved and seconded to approve the meeting uh February board meeting change date to February 17th at 5:30. Any discussion? Hearing none. All those in favor say I. >> I. >> All those opposed. Motion passes. So, we need to set a date and approve for a public hearing for amending our current year um certified budget. Um the easiest way to explain this is we're doing projections. We there's called a long-term debt schedule and we did that. We're paying it back. This won't affect our tax rate. This won't

110affect our budget or anything. We did that correctly when we were pulling it in on the aid and levy worksheet. [snorts] For whatever reason, what we told it up is the payments for the on the long-term debt schedule. We didn't carry on the actual aid and levy worksheet. So, we don't have it on there. Would that be the easiest way to explain it, Kendra? >> Yeah. Just the expense isn't on there. >> The expense isn't on there. Yeah. >> We which the money gets transferred from the save fund to pay the the the bonds that the two bonds that we have now. Um, so it's just the that expense, the money's there. It doesn't affect the tax rate. It doesn't affect anything else, but we have to show if we go over our budgeted amount

111in our expenditures, it'll be on our audit. And so we need to amend to include that. >> Yeah. Right now it shows we're to spend zero. >> Yeah, [clears throat] we're supposed to amend before the before it's expended. So that's why we're doing it now and not later in the year. So what will happen then if if you approve this on the 19th we'll have a hearing at the beginning to say that we're going to amend the budget and then during the meeting we'll have a mo if no one objects during the hearing the hearing ends it'll probably take a minute and then during the meeting there'll be uh an agenda item to approve amending the budget with that amount in there. [clears throat] >> Okay. >> This this motion is just setting the date.

112>> This is to set the date. Yes. Yeah. This is to set the date for >> a motion to set the date for the public hearing for the uh physically year 26 amended budget. >> All right. >> January 19th, 2026 at 5:30. >> I second that. >> All right. It's been moved and seconded to [snorts] set the public hearing date on the FY26 amended budget to Monday, March, excuse me, January 19th at 2026 at 5:30 p.m. All right. Is there any discussion? Hearing none. All those in favor? I. >> Those opposed. All right. Motion passes. >> New contracts. We just have one. Aaron D'vorak. I'm not 100% sure, but um he's been visiting Amos and he would like to be a substitute bus driver for our district and the CDL. He has to work through

113a few things and we'll take that because we always need them. So, >> sure. You said he's going to be a bus driver. >> Substitute bus driver. Yep. >> Yep. Not looking to go full-time, but willing to sub and help out. >> Okay. >> Make a motion to approve. Right. Yep. Here we are. >> Yep. >> Um accepting Aaron D'vorak as a substitute bus driver. >> I second that. >> All right. It's been moved and seconded to prove Aaron D'vorak D'vorek as a substitute bus driver. >> All those in favor say I. I >> I >> those opposed. Motion passes. >> Approval of fund transfer. If you remember just from our public forums and everything talking about voted ple part of our voted ple is paid through the income sir tax. And so the state

114of Iowa sends that and that income sir tax funds for us both the voted ple and the instructional support levy are parts of parts of that. And so they send it is it twice a year? >> Yeah, >> twice a year. would have thought the um they send us the money but it sends us to the general account account but we can't use it in the general account because well for the instructional support but the portion that goes to the voted ple has to be transferred there and we can only transfer that amount with board approval. So what we're looking for is just to approve the money came in we need to transfer those ple dollars from the general into the ple account in the amount of $151,51965. You said this is done twice a

115year. >> The the money from the income sir tax comes twice a year. >> Yes. [snorts] >> I'll make a motion to consider the approval of the fund transfer as presented tonight. >> Second. >> Okay. Okay. So, it's been moved moved and seconded to approve the fund transfer in the amount of 151,519.65. Any discussion? Hearing none. All those in favor? >> I. >> All those opposed. Motion passes. >> So, we're in the review series for 7, 8, and 900 policies. We had the seven and 800 done. the nine was the ones left and I had um emailed those out to Denise and Tom. Really there were minimal changes but we have to update them. So in the consent items, the ones that didn't have changes other than the dates were there, these are the ones

116with changes. Most of them literally we didn't have the box on the bottom that said some of them that said it was a mandatory right there. We didn't have the box. And on this particular one, when ISB sent the sample policy like 5 years ago, you had to pick one option or the other. We've had option one in our policy the whole time. Why wasn't the red part deleted? I have no idea. And why it wasn't cut, I don't know. But the rest they're minors um minor changes like that. Would you Denise or Tom agree? >> Yeah, they're all m >> nothing big. >> There's nothing big. Yep. >> But they do have a word changed or anything like if you So but really for con like right there we just didn't have the wording

117this is a mandatory policy because that's one of the ones that is. So that's really what most of the changes are something like that. school. >> Yeah. And I looked over these, so I'll make a motion to approve the changes as presented to the policies. >> I think we have to read that motion on the bottom there. >> Yeah, we're in quotes. >> Yep. >> Can you see that better? >> He's just jumped. I can >> uh I recommend that we approve the first reading and wave the second reading of these policies. It is recommended to make the following motion. I make a motion to approve the first reading and skip the second reading of the following policies. 903.01 903.02 903.03 [snorts] 903.4 903.05 904.01 905.01 and 905.02. >> I second that. >> Okay. So

118it's been moved and seconded to uh approve the first reading skip the reading of the follow the policies. Any discussion hearing? None. All those in favor say I. >> I. >> All those opposed. Motion passes. All right. So the next item then is close session for superintendent midyear evaluation. >> You can disconnect. Thank you. >> Make a motion. >> We should get everyone out here first though. >> And I was going to shut off the stream.