001Okay, we'll go ahead and call this meeting to order. It is 6 o' on September 22nd. Roll call. >> Hower >> here. >> Kent >> Here. Maggie >> here. >> Ricewake >> here. >> Williams >> here. >> Young >> here. >> You have a quum. >> Thank you. I've moved to approve the agenda. >> Thank you. I have a motion. Do I have a second? >> Williams. Second. >> Williams. >> Okay. So, all those in favor? I >> I opposed. Motion carries. Margaret. >> Our district mission is to teach all, reach all, and our vision. Urbanddale will be a school district that brings learning to life for everyone. And our mission is to partner with stakeholders to teach all and reach all through governance of board policy and operating protocols. Thank you. Okay, we're going
002to kick the night off with something really kind of cool. We would love to recognize Mr. Pettit, fifth grade teacher and um reserve police officer. He will be formally recognized on September 25th by the Urbandale Chamber of Commerce for being Urbanale Citizen of the Year. Congratulations. [Applause] >> Thank you. People like the one people. >> I can stand. Come on. [Applause] >> Oh, I misspoke. Okay. And another fun tonight will be Karen Acres is here for their showcase. >> I'm Daniel Wilson. I'm the principal at Kieran Acres Elementary and I have um our fourth grade teachers here with us, Lindsay Williams and Lindy Krueger. Um and some current fifth graders who are going to talk about um one of their project based learning projects they did at the end of last year um as fourth
003graders, but this carried into work this year. I'll turn >> I'll let you drive the presentation how you Just the down arrow. >> All right. I am Mrs. Krueger. >> I'm Mrs. Williams. >> My name is Evelyn. My name is >> My name is My name is Laya. >> My name is Dan. >> I'm Simon. >> And we're here to talk about our hunger PBL and hunger in our community and how last year we started a school and community garden. >> What is project based learning PBL? PPL is crosscurricular, studentled, meaningful, and engaging. Applicable to real world experiences accessible to all learners. PPL connects our students and school to the larger community. While chosen projects about hunger, it connects our social studies unit about the great depression and dust bowl and the hardships people face
004then and today. It relates to our SEC topic of empathy. Students in our school don't have snacks to each eat each day. In 2023, Meals from the Heartland reported that one in eight Iowa children do not have enough food to eat. >> Feeding America reports 344,550 people are facing hunger in Iowa and 110,500 of them are children. One in nine people face hunger in Iowa. One in six children face hunger in Iowa. charitable programs are unable to fully support those facing hunger. This shows that there is a hunger problem in our country, state, and community. So, we started our hunger PBLO project in 2023. Um, and how that project started was we had local organizations come speak to our classes like UKAN, the Urban Deal Food Pantry, and Meals from the Heartland. And our students
005in 2023 decided to partner with Meals from the Heartland to positively impact hunger. So that year we did a schoolwide coin drive um and we raised over $655 as a school. Both fourth grade classes that year got to volunteer at Meals from the Heartland and we packaged meals that were sent um to people in need both locally and across the world. And students as part of this project also wrote letters to people in our school and community about ways that they could positively impact hunger. So, here are just some pictures of our students uh talking to the our whole school about our coin drive and we were able to kind of graph their growth to see how many coins we could raise and it was a grand total of 65523. >> This is um some
006of the students that year packaging meals at Meals from the Heartland. They were having a great time. >> Yep. >> Here's our picture of us all in our hairnuts once we were finished packing and packaging our meals. And then at the end of our experience, um, they kind of sent us this graphic just to kind of show the overall impact we were able to make. Um, so at the top it just says that we packaged a total of 22,500 meals. 86 kids were fed for an entire year based off of what we packaged. Um, we had 47 volunteers, adult and students. Um, we packaged 104 boxes. We used 2,250 lbs of rice in those meals and 900 lb of soy. Um, and then they did come to our school and we packaged an additional six
007packages in our classrooms, which was kind of cool, too, for a grand total of 22,56 meals from 2024. During the 2023 2025 school year, our fourth grade students voted to start a school/ community garden. In order to get the whole school involved, fourth graders surveyed each classroom and staff member about which vegetables they would like to see planted in the garden. The top five choices were carrots, cucumbers, lettuce, tomatoes, and bell peppers. We partnered with Cassie Mayos for nutrition services to help with our process. Here's a picture of our garden currently taken two weeks ago. As you can see, it's still blooming. We're still getting produce from it. So, great. Um, this is some of the students. You might recognize them, some of them here on our planting day. And there's another picture of him
008on planting day. >> What can the garden be used for? It could be used to make different foods in our school and possibly other foods and other schools and can help students try new foods. On September 4th of this year, our students had the option of choosing green pepper strips during lunch that came from our garden. This encouraged students to try a new vegetable because it was grown at our school. >> The food from the community garden will be used for the summer program which allows students to have f food during the summer months when school is out. If we have extra food available, people from the community might be able to come pick some fruits and vegetables as well. All right, here are some student takeaways um from each of the projects. So, from
009Meals from the Heartland, um, students were in charge of learning how to count the money that we collected. >> Students also learned how to collaborative collaboratively work together as a school to reach a common goal. >> Students learned about how soy and other crops grown in Iowa are used to help feed people around the world. >> Garden. They learned what greens/veables are complimementaryary with each other and can be grown near each other. They learned how to apply their knowledge of area and perimeter when planning out a garden. They applied their knowledge of soil from science to know what made it needed to make plants grow. >> Both students learned about organizations that help fight hunger locally and around the world. Students wrote an explanatory letter informing others about hunger in our community and what they
010can do to help. Students learn that even students/kids can make a difference locally and around the world. >> Any questions? >> Thank you. >> No questions. >> Well, I have a question. >> So, when your garden is done producing, what are you going to do? Like, what are you going to do with that space? >> Great question. That is a great question. >> Um, I think that some stuff had like a later growth time, but I think it will probably just sit empty during the winter months. Yeah. >> Another reason that idea could probably work better is that it gives more fertilizer for next year. >> Get ready for the next crop. Right. >> What was the favorite vegetable that you tried >> at school? You've only had the peppers, right? >> Hopefully. [Music] >>
011Do you know how many how many did you how many vegetables you were able to produce this year? >> Um, >> did you keep a count? >> They got to plant all the five and then I know there were additional um like they did pea pods, but I don't know that those made it. There were um >> radishes, onions, >> so there were a few additional and besides the five that they voted for. So, yep. >> Okay. >> Are you going to expand? [Music] >> Yes. Hopefully. >> See what next or this year's class wants to do, I guess. So, >> thank you. [Applause] Okay, we are going to talk about the facilities and I'm sorry I don't know your name. >> Garrett Garrett Pokeup. So yeah, I work with with Tim Oswald. Um, that's
012gonna be a tough act to follow. I feel like I should have won first. Try to be as entertaining. Um, so I'm passing out. I know you had a handout that was already printed. I promise there was only a couple minor changes. So if you already reviewed it, there's not going to be much that's changed. Um, but there was just a couple numbers that um, after we talked with the architect slightly changed. And so maybe just being a perfectionist, I wanted to make sure the document was reflecting the right amount. Um, so I believe it was last month, um, Tim was here speaking to the board and he talked more specifically about your, um, capacity from SAVE and PPE as well as how do you get authority, um, for those different funding mechanisms. Um, if
013you have questions about those since then, I'm happy to answer those. Um, but tonight we're going to focus more on the geo bond um, side of things and how do you get authority? U, what does that look like? So, we'll talk through that and then at the end, if there's questions, be happy to answer any of those. Um, tonight is really meant to be more of kind of broad stroke to give you an idea of what's available and not necessarily putting a plan of finance together. We understand there's still conversations to be had um with your architect and figure out, you know, what projects are important and sort of prioritize those. Um, so geo bonds um a couple limitations and just kind of assumptions that were made. Um the goal was to solve for an
014overall tax rate of $17.99 or stay just below that. So inclusive of all of your other levies outside of the debt service levy. So your general fund, your management fund, your ple funds, things like that. Um so we looked at and your district has done like a five-year forecast um a fivecast model and so I know you've likely reviewed that. Um, but that's what we use to look out into the future and look at what are your future levy rates going to be and then let us know what's available within the debt service uh levy rate. Um, so you can see in that third bullet point, the district does have some needs um to utilize the cash reserve levy um generate some cash over the next couple years. Um, which really doesn't leave a ton
015of capacity with your existing debt. Um, so really your existing geo bonds will encompass that $3 debt service levy rate. Um and then we're setting the debt the tax levy um in FY29 to utilize the full 405. Um so that's the assumption being made. And then you can see the tax levy rate will drop um in FY2030 to around $3.65. Um and then after that dropping to about $3.60. So again, out into those future years, now we're starting to get a little bit further out, but that's the assumption. And again, trying to solve for keeping that overall tax rate at the 1799. Um, one thing to keep in mind, um, you know, Tim may have mentioned this last time, but election cycles did change for geo bonds. Um, previously, um, I think it was prior
016to 2023, um, districts had five different voting options for geo bonds in a two-year cycle. Now, that changed um the legislature changed that. Now, you have one bite at the apple, which is November of each year. So, you really have one chance each year, November. Um we just, you know, passed the filing deadline for districts that are going to vote this year in November. Um just for context, if you're curious, I think there's something like 44 schools in Iowa that are going to be on the ballot for geo bonds this November. Last year, it was 3435. Um so this year slightly more um but these are the first couple years of that new uh law change um with the one voting date. Um so just some context there. Um 20-year bonds would be the length.
017Um you can do shorter but 20 is the maximum and generally speaking you would vote in November. The bonds would then be sold typically around the May June timeline or time frame of the next year. um depending on, you know, working with your architect and construction team. Um if they're not going to bid until later that fall, you can occasionally push that back um when you're going to actually issue the debt. Um so assuming all those assumptions above, um we're looking at what would it look like to vote in either November of 26 or November of 27 and then we're assuming borrowing in 2028. So that's kind of the assumptions were being made and you can see in the orange highlighted section um could generate around a $43.2 million borrowing that would generate around 42.7
018million of total project funds net of all the different bonding costs. Um a couple assumptions and one of the changes that if you look really closely that was made was in that first bullet point under that that says assumes current interest rates plus about a quarter percent just for market movement. Um the original uh numbers that we showed nothing changed. We just there was just kind of a typo where we didn't put that in there. Um so we're assuming that you know rates could go up another about quarter percent and what we're showing would still be um accurate. If rates started to drop over the next couple years then your borrowing capacity might go up a little. Um if rates go up more than a quarter percent maybe your borrowing capacity goes down. So that's
019one thing that we'll look at is what are interest rates going to do? Um but 42.7 with kind of current rates. Um valuation growth is another factor. Um you know between now and 2030 your valuations are going to grow year-over-year. Um we tried to use a fairly moderate assumption. Um and this would be one thing that as a board you could tell us be more aggressive, less aggressive, but we're assuming 4.4% um taxable valuation growth. Um which is just mirroring your 10-year average um is how we came up with that. Um, again, we're assuming the bonds are sold in 2028 for a 20-year bond. Um, so the first, um, fiscal year for that tax would be FY29 out through 2048 would be that 20-year um, debt cycle. Um, and then purposes of the list of
020projects that you can see there. Again, this isn't an all-encompassing list, and these are rough estimates. So, there's still work to be done with your architect and finding total project costs. Um but we're assuming the administration office um we've seen a few different estimates from your um architect but around 11 million um was one of the estimates and that was the other change that we made. Um we originally had I think 5 million in there but that amount went up slightly. Um so 11 million for that. The middle school football um 2 million softball 3 million baseball 5 million. Again these are just kind of rough estimates round figures um so not meant to be all-encompassing. And then the CTE building, which would be kind of the larger portion of the project. We're just assuming
021that that would just take up whatever's left. And so if you only use geo bonds to fund this list of projects, then you'd have to structure or set up the CTE project to fit whatever that is, 21.5 million, whatever that is that's left over. So then in terms of just project list and funding, this is just kind of a a what if and that there are this is where we can start to be a little bit more creative and actually create more of a plan of finance where what if you used what Tim talked about last time and you leveraged your voter ple um to pay for the baseball and football um which he talked about last time, you could generate around 7 million um from your voter ple um that would be again sold
022in 2027 out to the author majority of your voter PPE, which is through 2035. And then you can see there still is a net, you know, positive balance in your PPE fund um out through 2035, including all of the other, you know, things that you're going to pay cash for in your 10-year facility plan. Um similarly, um the save bond, Tim talked about your kind of maximum capacity. This isn't leveraging your maximum capacity, but just what if you did you paid for the administration office as well as softball and that was roughly eight million between those two might be slightly more now that the administration office is maybe a little bit more but that'll be determined what the final price is there. Um we're assuming you know bonds sold in 2026 so come next year.
023Um and then a shorter borrowing out through 2033. So really like a seven to eightyear borrowing. you could extend that longer to have, you know, smaller annual debt payments. Um, and then what if you use the ne new geo bond to pay for the CTE building? So, could mean that it's a smaller, you know, borrowing or it could mean you could build a larger CTE um facility. Um, so those are just some assumptions. Again, there's a lot of wiggle room where we can get creative. And this is where I think if Tim were here, he would urge you to just think about maybe setting, you know, goals and priorities and set, you know, what is priority number one, what's priority number two. And I think that helps to determine, okay, what's the best plan moving
024forward? Um, so again, things to consider that 1799 um overall tax rate, is that a high priority? Our understanding is that is a high priority. Um, but is that, you know, number one? And then as you start to figure out what are the different project amounts and hey what's most important for the district and for the board. Um so I think there's lots of ways where we can get creative and create different financing plans that work for the district. Um I think this is where hopefully this is just kind of a broadstroke overview to give you an idea of what's available within um your geo bond capacity and then as you start to have more conversations with your architect um and just as a board we can start to have more conversations, let you digest
025um this information and then we can come back for future meetings and start to maybe hone in on more specific financing plans and and we can bring various options and talk about the pros and cons. and you can let us know what what you think is in the best interest of the district. Um the back page if you're curious just as kind of I don't know as finance math guys we always feel like we got to show our work. I don't know when I went to school we always had to show our work in math class so I'm still still in that that realm. Um so a lot of numbers but this is just showing how do we come up with the $43.2 million borrowing. And then on the far two right columns, you can
026see um the second from the the right is the the debt service levy rate and then the far right column is showing your overall tax rate. And so again, there's a lot of intricate math and Excel Excel math going on there. But that's how we came up with that. And if you're curious, um that's that's how we came up with that. So, that's what the back page is, but I'll open it up for questions if there are any. Or Steve, if there's anything I missed from conversations that you've had with Tim as well, feel free to jump in. >> Okay. Well, thank you. If there's questions, feel free to filter them our way. So, thank you. So we are on to the superintendent report. You have noticed Dr. Deta is ill today. So we will
027not do the more you know. Um but we do have the IASB convention coming up in November. If you are attending, please let Miss Julie know at your soonest convenience so she can start the registration process. register as our delegate today. So, student representatives, welcome and Adrian, right? >> Adriana. Sorry. >> Um, well, I talked to Mr. Carver this morning. He said he didn't say anything about what we would say, but from last time the phone policy um the they're still figuring out the music thing. Everything's still blocked, which is kind of a struggle in some classes when you watch like educational YouTube videos. But in that class, you can get it revoked like from GoG Guardian. But from any update from the music thing that Kate brought up, there hasn't been any update right
028now. Yeah, just going with like the phone policy. I feel like Yeah, [Music] there just hasn't really been a lot of updates at the school right now. Not a lot of things going on right now, >> but homecoming is next week and there are lots of students excited and we had ho court voting um earlier today. So, it's been exciting for the seniors. So, >> great. Thank you. Anybody have any questions? >> Thank you. >> And we have one public comment this evening. Um, it is Rachel River. Um, and she's going to stay where she's at because she's a little >> Yes. >> challenged hopefully. Uh, so thank you for coming tonight. Board policy limits comments to three minutes per speaker. For confidentiality reasons, the board cannot discuss specific personnel matters. We appreciate your comments.
029The board has significant interest in maintaining the decorum of its meetings and expects that members of the public and board will address each other with civility. The orderly process of the board meeting will not be interfered with or disrupted by public comment. Only individuals rec only individuals recognized by the board president will be allowed to speak and comments by others are out of order. If disruptive, the individual causing disruption may be asked to leave the board meeting. Defamatory comments may be subject to legal action. And Steve is usually >> Okay, cool. Okay. Uh, my name is Rachel River. I'm a mom of four. I have deep ties to the Urbandale community. I have kids who go to Urbanddale. I worked for the Urbanddale Food Pantry. I'm a school bus driver for Urbanddale, transporting preschool age
030to seniors during the school day when I don't have a broken foot and can work. Um I am and I live in the community. I'm also the steward of Durham School bus services. Uh meaning I represent the school bus drivers and monitors who transport our students every day. I wanted I wanted to bring it to your attention that the drivers and monitors in Urbanddale have been working without a union contract except since September 11th of this year. Durham has not reached an agreement with us. We've been in negotiations for months and are asking for a reasonable wage and better retirement options. It's actually great that Karen came to discuss hunger in Iowa because food insecurity is something that I wanted to discuss. Some of our employees are part of those in poverty and are food
031insecure. Like I stated, I worked for Urbanddale Food Pantry and I have seen so many of my Durham co-workers come due to food insecurity themselves. We get food, we get four hours a day only on school days. We love our students. We love the district and the community. We don't want to cause a work stoppage and keep students from the transportation that they need. Durham is going to force us a work to force us to a work stoppage if they cannot come to a reasonable agreement. Most of our employees are working multiple jobs and still living paycheck to paycheck. Many of us are under the federal poverty level and yet we all come every day and give it all to take care of our kids, our students. We would ask that you support our workers
032and tell Durham to negotiate a contract in good faith so that we can come to work with a full belly, a good night's sleep, and feeling appreciated for the work that we do. As a parent of disabled kids, I'm concerned about the students with IEPs in the event of a work stoppage, and how the district plans to maintain their IEP requirements for transportation. I'm concerned for athletes like my daughter and how they will make it to and from their events. I'm concerned about the students who don't get fed during the day if they don't have a school ride bus to school. The members voted the members uh our members voted and passed a strike authorization and our contract is expired. Again, we don't want to strike. None of us do. We love our jobs and
033we love the kids. Many of us have kids in the district, but Durham is forcing us into an outcome of choosing between our students and putting food on the table for our kids at home. We ask the district and parents reach out to Durham to encourage a fair contract resolution. Over the last contract, the district revenue agreement included a 5% annual service hike. The Durham contract only included a 2% raise for the drivers and monitors. We are trying to keep up and it's getting harder every day. Please help us secure a fair deal that allows us to continue to do the work that we love for all of our students. >> Thank you. >> Okay. >> Thank you for letting me speak. >> I would entertain motion. >> I would move to move the consent
034agenda. Bring the consent agenda forward. >> Thank you. Mel second. >> Thank you. Do we have any questions or concerns? >> I just had a thank you to Mr. Finen at the middle school for his new clubs. >> Yeah, that he's up. >> I was pretty excited when I got >> I mean two of them. >> Thank you to him. >> Yeah. >> Um Steve, I did have a question. And you and I talked a little bit this this afternoon when reviewing the bills. There was a bill from the city titled Douglas Urbanization Project for five relocations at price tag of about $417 a piece. Could you explain that for us, please? >> Yeah, the construction project that went along Douglas from HY down um I'm not sure how far up there we're at. Um
035>> here's what I found. didn't even say Siri on that one. Um, but they had to move the fiber lines to new locations to complete that project. And so they build um everybody who's in the union running through their boxes that they have on there. They charge each of us for each of the four locations that they move. >> So that is what that's for. >> Okay. Thank you. >> Any other questions and we're ready for a roll call? >> Hower? >> Yes. >> Kent, >> yes. >> Me, >> yes. >> Ben Rice, >> yes. >> Williams, >> yes. Young, >> yes. >> Motion passes 6. >> Thank you. On to our action items with the first one being the allow plan. I'm going to assume there's no question since we did cover this. So
036I would move to approve the LA plan. Williams second. >> Williams. Okay. And we can is not roll. Right. So all those in favor I >> I >> opposed. Motion passes. Next is the school improvement advisory committee, also known as SIAK. It's the member list that we talked about at the last meeting. >> I would move to approve the list for SCAK for 2526. >> Does Jenny want to stay on it? >> I think I I'll switch to like when the new board is in place, then if somebody wants to like fill in as that person and I can just stay on as a community member. >> Okay. I was just I was just making sure that before before we sign you off past the date Mike. No, you said you would do this. >>
037I'll stay on for this year as a community person. I'm going to add another board member later. >> We'll have to revisit that after the election in November and >> slurp people in. But for right now, we establish that. >> Okay. So, we have a motion. Do we have a second? >> Williams. Second. >> Williams. >> Thank you. All those in favor? I >> I >> opposed. Motion passes. And then the teach reach all team recognition that Brandon presented last. >> I appreciate this effort a great deal and everyone's buying into it and I would move to approve this plan. >> Young will second. >> Young. Okay. >> Thank you. And all those in favor? I >> I >> opposed. Motion passes. We've got a whole slew of new action items. First one being special
038ed supplemental supplement and approve the school budget review committee. >> You want to flip to the next page? >> I can. Um the special ed supplement is a report that calculates the revenue and expenditures for the district for students that are tuitioned in and out for the final calculation of district and over or under expenditures and special ed. Um the special ed deficit is down $620,000 from last year primarily due to um changes that Melanie has put in place for um the Medicaid billings and then we made some changes in how we bill out our tuition to other districts. we charge an what's called an ind individualized expense. And that uh is basically like if they're if a an IEP assigns a one-on-one student to a um with a student, then we are able to
039pass that expense on to another district. We've not been doing that for several years. Um and so that's something we picked up. And then our expenses are uh up 7.9% from the previous year. And that's because we serve 28 more students. But with those changes we made in revenue, we're up 14% from the previous year. So it's a or previous deficit was 1.7 million. So that's a huge change in one year. >> Can you explain this whole process just for people? >> Sure. Um what that what we get to do by um having this approved is we can re get spending authority for our next year. So for this current year in 2526 that allows us to um get spending authority if we need to recoup those costs from the previous year. So that is
040why we put in for this. allows our budget to get higher so that we um can make changes and and do things that we need to help. >> Yes. And I can say that my 10 years on the board, we've done this every year. >> Yep. >> Um it isn't cash, >> it's board. >> Yep. It's like credit card. >> And the other thing I'd like to point out is we are going in the right direction with this deficit. I'm really proud of the efforts of people in the district. >> Yeah. Since Melanie started, we were at like 2.1 and so we've come down significantly in her three years, >> right? And especially with 28 more students served. It's very impressive. So I would move to approve this. >> Need will second call. >> Okay.
041Kent, >> yes. >> Need. >> Yes. And I >> Yes. >> Williams, >> yes. Young, >> yes. >> Hower, >> yes. Motion passes 6. >> Thank you. more about the school budget review committee. >> Yeah. Um the administration recommen recommends the approval of this request. This is again for spending authority. Uh these are excess costs uh that we were over in um educating our English proficiency allocation for the year. So it's just allowing us to recoup those for the next fiscal year. I would move to approve. >> I had a quick question. >> Yeah. >> I I didn't know, Stephen, if you saw the question I submitted, but it it it's very official that we have to and that it's true, correct, complete, and that we comply with all applications. So, how can we as
042the board verify those? Like, I don't know how to check those. I mean, I I trust that. I mean, most of it looks like it's instruction, which I'm assuming is the salaries of the employees that we have there. So, um, it just seems like the way it's worded in that, you know, with all the code, it just seems very official. And so, I just I didn't know if you had a chance to put that together or >> No, I didn't I didn't see your question. I was been out all day today. My wife was in the emergency room last night, so Okay. I did not see your question. If it came after yesterday. >> Okay. Um so >> mo most of this is just all salary and benefits um related to where we assign contracts
043to in payroll. >> So our employees that are that are strictly hired for those positions. It's it's basically you just added all of them up and that's where you came up with that >> total. And then what happens if we overspend in those um those um overages or what we're allowed to ask for for the NE in the next fiscal year. >> So these are >> to get the spending authority to because we actually use the cash in this current year. >> Okay. Okay. Thank you. And it looks like to me like Steve has already certified and we're approving that. Is that correct with the time stamp that's on there? >> Say that again. >> Um where it has the EL excss cost certified 917 2025. Did you submit and certify and we're just approving
044that? >> Correct. Yeah, we had it has it hadn't been certified um previously to on the 15th. If you don't want us to have that spending authority, then we don't approve it. >> Okay. So again, I would move to approve the um school budget review English language learners allowance cost is second. >> Okay, >> thank you. >> We'll start with me. >> Yes. >> Williams, >> yes. Young, >> yes. >> Ber, >> yes. >> Kent, >> yes. >> Motion passes 6. Next will be the huddle contract extension with additional services. Jared's there. He'll come up. >> Hello. >> How's it going? Questions you guys have for me? I had um a few just kind of pertaining to the additional cost. Um I looked at several neighboring districts and saw it was more in line with
045what we've been paying before. My main questions were um the additional cameras, the portable ones. Where will those be used? Where will they go? >> Um I mean there's kind of endless possibilities of where they could go. Um you can move them for each event really if you need to. So, um I think about some of our so so-called premium events like Troquire Invitational and the Winger Wrestling Tournament. Um that would give us the opportunity to have better angles on some of those things. as far as like in the PAC right now the only camera is the one that's up top that you see the whole stage which is fine but um with show choir like there's such intricate movements and stuff and facial expressions and things like that where I think if you had
046cameras positioned closer to the stage and the kids like you're going to that's going to come through a little bit better. Um same with the with the wrestling tournament. you got the cameras that are in the middle of the gym and shows the whole gym. But, um, if you can have a camera position where it's coming down on top of the mat so you can see like kind of an aerial view of of the action, um, I think there's a lot of benefit and production value to some things like that. >> There be possibility for like elementary schools when they're live streaming events for parents because we've had a lot. Um, and then I guess other question, the offsetting advertising of course sounds great. What what do you project for that or how do you
047think that would compare to previous years? What's your plan for that? >> So, I did some digging through old documents and I couldn't find anything that gave like a total of what kind of sponsorship money was coming through. Um, the only thing I could find were packages that they had, I think, solicited businesses with, um, which range from anywhere from like a $100 for kind of a mention on the live stream to like $1,000 for like sponsoring an entire game or event. Um, one thing in the conversations with the Athletic Booster Club is that they've been getting lots of inquiries about sponsorships and advertisements. Um they had asked about like the video boards at the stadium and in the gym. Um which we've got some limitations on what we can do with those. Um so
048the live stream is kind of that big untapped market because like we don't have limitation on that like we do with the with the video board. So um I just think that there's yeah lots of opportunities to have places sponsor games. Um you think about having four to five home football games per year. Those are kind of premium events. You got the marching band invitational, the show choir invitational. Um the winger, if you could somehow pull a couple couple thousand dollars in advertising, which I think is on the low end of what we could pull in, um now you're already talking $18 to $20,000 just from a handful of events. Um which would kind of make up that cost of jumping from that $23,000 uh price number to $40,000 for the second year. So, um,
049but also included in that too is, uh, there's a curriculum, um, to help teach students about like production value and how to be broadcasters, which has been something we've gotten lots of inquiries this fall about. As far as providing like public address announcers for some of our lower level games instead of just the varsity games, um, that's something I talked to Dr. Jack about last week and um she's on board with trying to provide the same experience for our lower level teams as we do the varsity team. So um that would be a place where we could start to train some of those kids to of like what it means to be a broadcaster and uh be able to kind of create a wider experience as far as what we can offer. Do you anticipate
050then that the revenues would go into athletics activities or into booster club from advertising sales? >> Um I think that's to be determined. Um I mean indirectly or directly it's going to end up with athletics and activities. Uh depending on what the event is. Um because even if it does go to the booster club and that frees up money from our school accounts to do some different things that maybe weren't allowed that we weren't able to do before. And I think my last one might be more Steve oriented, but maybe you can answer too, Jared. Is um are we looking at do we use Pebble funds, general funds? How does >> Yeah, Pebble, >> that's all I've got. Sorry. >> I'm going to jump in just with a concern. I have a concern if the
051district is paying for this, which I don't have a problem with necessarily, but I have a concern if we're paying for it and then we're not then the revenue from the advertising is going to a different group. That doesn't seem quite right. I mean, we had the same discussion just in the spring, staffing of concession stands and things like that. So, it is something I would like to be thought about. Yeah, I would agree with that. >> And I would say, and Steve, you can correct me if I'm wrong, but like the revenue that we bring in from the varsity group for those video boards and for like the scores table advertisements. Um, I believe that money does go into the general >> that all goes into the general fund. Yep. >> And then we
052do projects like we did the lining of the the outfields on both softball and and baseball this year with that money to get the field more rounded and to do some uh repairs within the bullpin areas. >> Some of the concession stuff. I think where it gets kind of gray is if if the boosters are selling advertisements then like I wouldn't have a problem with them getting a portion of that because they're doing the work too but I think >> I I would have a real personal problem if they were getting all the proceeds >> with it being an annual ongoing expense >> right yeah if we're paying for it >> we can do some discussions on that I don't know. How long have we been paying $23,000 for that? Do you know? >> At
053least four that I know of. >> So, yeah. So, I think it's been a pretty big expense for multiple years, but no revenue coming in. So, >> right. >> As far as I know. >> Anyone else? motion. >> Okay, I'll motion to approve the huddle contract extension. >> Second. >> Thank you. >> And another roll call. >> Okay, we're up to Ven Raswick. >> Yes. >> Williams, >> yes. >> Young, >> yes. >> Hower, >> yes. >> Kent, >> yes. >> Meat, >> yes. Motion passes 6. Thanks for your work on this. >> Thank you guys. Appreciate it. >> Thanks for coming in. >> Okay. Repair of nutrition services equipment. >> Yeah. Um administration recommends that the board approve Goodwin Tucker as a vendor for equipment repair and preventive maintenance related to uh nutrition services
054uh repairs for the 2526 school year. Um, as you can read in the details there, Jesse did a RFP um for quotes and stuff for the maintenance work. Um, one company came in a CSI with um better pricing on most the repairs, but they do not repair several other items of her equipment. And once you put the RFP out um for the for this the the I think it's the ovens or rational ovens were not something that CSI um can repair. So that's why she wants to award the contract to Goodwin Tucker um because she's asked for an overall piece for that bid for that. >> I submitted this question. She you probably didn't see it, but um >> I did see I did see that. >> Um the we've gotten in the past like
055the rubric or the grading sheet. This one makes sense to me because of that. But for like this one and the next one too, like is that was there was there a rubric that was used or something that was used? >> She had a rubric. So that's what the 50 point and the 100 point possibilities were and that's where CSI was a little bit higher, but she did not um put the pointy her grading system on that. Okay. >> I talked with her about that this today after I was home and she's going to we're going to put those on going forward on that. >> Perfect. Thank you. >> Yep. >> Related to that question, I think both of our questions that we submitted were kind of for D and E. Are we making sure
056we're posting these onto the district website when we have RFPs and can we do that to help? >> Um we we try most the time yes when we do them. Um there are um the board policy does say we do not need to do it for up to $114,000. And then but we try to do those for anything up to 50 uh that's over 50 um because that is board policy what the way board policy is written we do an RFP. Otherwise we only have to have multiple quotes for that. >> Yep. I just noticed with two and three bids on the last two it might help drive those up a little bit. So >> right >> I would move to approve the nutrition service equipment repair and preventive maintenance agreement. >> Yeah we'll second.
057>> Yeah. Okay. All in favor I >> I opposed. Option passes and it's time to talk about snow removal. >> Yep. The administration recommends approving B brilliant borders as our snow removal for the 2526 and 2627 season. Um, if you look at the two proposals that were received, their pricing was substantially lower than the others. >> Isn't that who we've had? >> Yes. Who we've had last I think three or four years. Yeah. >> And I think it was the same two companies from last year that >> same two companies from last year. Yeah. He asked for he put out several requests and didn't get anything but those two in. I would move to approve the snow removal contract for 25 through 27. Me will second me. Okay. >> Roll call. >> And we're up
058to Williams. >> Yes. >> Young. >> Yes. >> Hower? >> Yes. >> Kent. >> Yes. >> Me? >> Yes. >> And Riceway? >> Yes. >> Passes six here. >> Thank you. And talking about the copier for the activities department. >> Yep. Uh this is to approve uh a new copier for the activities office. It'll be come out of the pebble funds for this copying machine. Uh maintenance contract will come out of the general fund and we have an ongoing maintenance contract set up with MMIT for all the machines within the district. >> Do we have contract with MMIT in place or do we not? >> Yes, for the maintenance contract we do. Yes. I would move to approve this purchase of the activities copier. >> We'll second. All those in favor I >> I opposed.
059Motion passes. >> I would move to adjurnn. >> Okay. All those in favor? I opposed sign. Motion adjourned.