001e e e do I have a motion I make a motion in accordance with Idaho code section 74206 the board may elect to hold an executive session to consider the evaluation dismissable or disciplining of or to hear complaints or charges brought against a public officer employee staff member or individual agent or public school student do I have a second second okay all in favor kiry I Michael I Hillary hi and I'm an I so away we go we will be back e e e call the meeting to order we're out of executive session let's stand for the Pledge of [Music] Allegiance ready begin I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all
002right do you have a motion to approve the agenda I'll make a motion to approve agenda do we have a second second okay and all in favor Hillary hi Michael hi Kirsty hi and I'm an i okay I just want to say welcome back to Kim so nice to have you here welcome back to Michael not that he left too little far but it's nice to have us all together here um let's start with um director Kevin gford celebrating our Mass course yes uh chairman Nixon and trustees I'm back with more data yay um and my point with both this presentation and The Benchmark data pres presentation that we'll do tonight is you know chairman Nixon if you remember at our isba conference with legislators we heard them tell us we need to do a
003better job telling our story data is data right but if you understand the data the correct way you understand what it means you can tell tell the correct Story and there's lots of stories that can be told from each data set um in the United States we have this National assessment of educational progress which we call nape to keep it short the nape is testing done in both fourth grade and 8th grade is testing of language arts and math it's done independent of the school districts the school districts don't do the testing the nape organization comes in they randomly select schools that give them a demographic representation of uh each state and they do this every couple of years it's not every year so our fourth graders we had some fourth graders and eighth graders
004last year that were chosen to participate in the nape testing which we do not get the results back specific to Cuna we only get the overall aggregate scores of Idaho and other states um but this nape testing does tell a story and in Idaho and other places uh especially in Idaho currently a large portion I shouldn't say a large portion some people are using this nap data to tell the story that our public schools are failing and that if you look at the data in a certain way there are certain aspects of it that you could maybe make that argum but that's not the whole story so I'm here tonight I want to share the whole story with you of our Nate testing uh and I'll show you one of these reports in a minute
005I've got them all linked here so you can look at all of them uh I'll show you one of them so you can see what it looks like but both of our fourth and eighth grade reading scores in both reading and math are higher than the national average in Nate testing and here's the part that people leave out people that use this against public schools will tell you and we'll show you this in just a minute that we have not recovered very well completely from the pandemic we haven't shown as much growth as you would hope to see which that is there's truth in that data right but what they also then conveniently leave out is the rest of the story that in Idaho where we spend we're very frugal in our spending of Education
006might be 51st in the country we score we score sixth highest in the country in fourth grade reading fifth highest in fourth grade math this is fourth for both in eighth grade reading and math that's the part of the story they don't tell they leave that part out that even though we have not on this test shown a complete Rec recovery idah especially for the funding that we receive is doing great compared to the rest of the country that's a part of the story we don't usually tell so if we you show the fourth grade math because we're going to kind of celebrate math a little bit here each of these charts will show you it takes you all the way back to 2000 then it shows you the last two years of our testing
007and uh this is your proficiency Mark right here so it shows you how many are above slightly blow far below it gives you a scale score so it's a number on a scale but you can see from 2000 we have made progress in fourth grade math 2022 2024 and here's the national a so we're slightly the last year we were slightly above the national average um and then if you'll scroll up so we can see this a little bit this is the story that people tell how you can see how it's not really progressing they tell that story but they leave out this story over here when you have time click on this you can go look at every other state but there we're only lower than four other states that's why I said we're
008fifth highest there's only four other states that Idaho is lower in in fourth grade math so they don't they conveniently leave out this part of the story often times with our data so there is a celebration here in our nape scores our nap scores show that in Idaho we have a good public education return on the investment even if it's not where we want it to be score-wise all the time we have a very good return extremely good yeah on per pup yes okay if you'll go back to the slide for me thank you so I'm going to leave that here but you can look fourth fourth and eighth grade they all look pretty similar you'll see that similar type of a graph that's kind of flat in eth grade we're uh we are a
009little bit lower than we were in 2022 but for the most part it's pretty similar if you'll go to the next slide for me though there's a group The Idaho Ed news published an article I think it was last week or two weeks ago I can't remember and it mentioned this education recovery scorecard and it it highlighted three other districts I was kind of jealous because it had a part where it also said the top three districts in the state in math and cun was one of them so they didn't tell that story so I want to share that with you tonight but this is a collaborative project between a group in Harvard and a group in Stanford that take the nape scores and they combine them together I read about their mathematical formula but
010I can't explain it very well because I'm not a statistician but they take the pro proficiency levels and they equate it to grade level so they look at the lens of how much of an increase or decrease at grade level equivalency so the data will look a little different here they have focused specifically starting in 2019 and 2024 so the beginning of the pandemic they break it apart the two years of the pandemic and then the two years after the pandemic and then they show you the whole fouryear range as well um and then the interesting thing that they do is they put it on a quadrant which I'll show you here in just a second that uh shows it by free and reduced lunch population so your socioeconomic status um this is just a
011snapshot of Cuna overall but I'll show you the graph in just a second because it will make more sense uh this number I think is higher this year I can't remember the exact number I should have gotten that but this at the time show said we were about 30% of our students with free and reduced in math overall this is the celebration part the whole year even the two years of the pandemic we increased mathematically that combined fourth and eighth grade scores by 36 of a grade level and in the last two years it was over a half of a grade level increase in our math scores in reading the story is not quite as nice we did lose about a third of a grade level overall those fouryear windows but the last two years
012after the pandemic we've flattened off the loss so we've we've main stabilize is the right word for that right so if you'll go into this report this is this one's nice because it gives you specific data to ca and there's a lot of different graphs on here but if you'll go down to page seven I'll show you this quadrant graph we we'll look at Several of them this is the first two years during the pandemic that we're looking at right now this zero line right here this is grade level loss and grade level increase so that axis right here you're looking at the grade level change across here is the amount of free and reduced population you have in your District this purple line is our trend line so what that trend line shows you
013is that the higher free and reduced population you have the more opportunity or the more loss in grade level uh equivalent you had and then here's the state average right in the middle so in where Cuna is at right here in those first two years of the pandemic and this is math I believe yes this is math in those first two years in this area here of about 30% free and reduced you can see all these districts along that 30% line Cuna was up here we did lose a little bit in those first that was the 3 two loss that we had but comparatively we were above the trend line and we were above a lot of other districts in our same boat now if you go down a little bit this is the reading
014so reading similarly we're below that zero line so we did lose a little bit same 30% line right here we're above most of the districts in the same boat as we are now if you go down the next page this is the two years after the pandemic this is the really good news this is again math you look at Huna wow killing it according to this graph right not just at our 30% but there's nobody else that grew .52 grade level equivalency in math in Idaho was that across the board or is that a certain that's that's their formula where they take the fourth and eighth grade scores and combine it together fourth and eth yes so celebration definitely of what we're doing with our math work here in Cuna and then the next one
015down is reading so here's here's where we were a little bit below the trend line we flattened out like I said we are at that zero now we're not losing we've stabilized we haven't we haven't gone back up yet though in the re but we're ahead of boyy we are it's always a great thing to sell want to say that make that a point people nice day too with less money a lot less money than boyy I you say Middleton and then the last page shows you the whole fouryear window so again one I don't know which district this is It's a smaller District but one District that outperformed Us in the whole four years span but there's Q again and this is math again far above the trend line and above all the districts
016except for that one so is that the curriculum we're using that has caused that or is that teacher I believe that's definitely part of it we do we have a great partnership with curriculum associates they are fantastic to work with they don't just sell you the product and then wish you good luck and then oh you need to pay more if you want more they're the ones they meet with us every they meet with us twice a year they bring the data to us I mean we look at our data on our own too but they bring data to us and they help us look at data in ways we haven't thought of that will help to move the kids okay so they're a fantastic partner work with I see principles nodding their head um
017so it's been great a great partnership with them and then reading is the last one here you can see cuna's up here so again overall in that fouryear window we did lose the point 32 above the trend line in our 30% free and reduce range a couple ahead of us but so the reading is not as much of a celebration as obviously our adoption on that is that something we're looking at now as the reading we just I met today with okay instructional coaches to get our process started for our reading adoption for we'll be interesting to see what Leon has and to kind of see yes what they're using but anyway I wanted to share this data with you because the story you'll hear in the news media that is anti-public education will only
018tell part of the story I wanted you to hear all the rest of the story because even though we still have work to do man we're working hard and we are doing a lot of the right work and some of the work we're going to figure out how to change it obviously still too so I just I wanted to celebrate especially the math because man that's when you see Cuna up there by itself that makes me like so I'll give you a whoop whoop good anyway this website has a lot of really great if you really want to get into the get your data nerd on you can go to their website and look at it this is the C report it pulls out different demographic groups and all that you're welcome to look at
019that and then this was the Ed news article yeah I was going to say I read the I Ed news and that SP it had you listed one of the three districts That Grew yeah but it didn't highlight us enough so I think the point yeah I'm glad you did tonight I think the whole point is that we do need to tell our story we do that the public education is making ways and we are are doing things and I think that you get a big bang for your buck here in Idaho um and I and I think sometimes maybe we need to make that clear when we go to levies and bonds that you know we need to continue doing what we're doing and and and these scores include all students yeah all students
020with disabilities with language learning every student is counted in these so anyway any questions questions for it's great okay all right thank you thank you Mr Gord stay there kin yeah yeah we're doing Benchmark day the next did you did you want a break do you need some water all right I'll crash after this so as I promised today I'm back with our sea which stands for short and interim comprehensive assessment test basically a way to think of it as a practiced ISAT test um again there's data here we'll look at it it tells a story but there's part of the story that you wouldn't understand if I don't explain so I want to explain a little bit to you the SE the elementary we have our I ready math and we have our ey
021station which allows us to test kids regularly to see where they're at we test them at least monthly we can also do on demand testing so we have a great system of assessing our kids learning and maintaining it at the secondary level we have I already math now for 6th 7th and e8th so I shared that data with with you last month it was that was a month well yeah um but we really don't have a great tool for assessing ongoing assessment with our secondary students each of our grades or and content area they do their own testing so they know how kids are learning but we don't have a districtwide tool yet to look at that data very well so we use the seea but the seea has limitations as well it it's not
022really truly designed to be a test frequent it has shortened tests in it too that we can take but this version of it um the Cuna middle school and our high school math group they're using it kind of like a benchmark they took it in the fall and the winter the high school language arts and Fremont were using it just as a midyear checkpoint to gear up and get ready to know where where they need to teach and the focus for the preparation of isap so we're not using it the same districtwide yet um in our PLC professional Learning Community work that we've been doing this year we've been focused mainly on a guaranteed enviable curriculum we've been focused on making sure that we have documented what we're going to teach kids what we want
023them to know next year our Focus will shift to how will we know if they've learned our our Assessments in other words so we have work to do this data will help validate and show that we have work to do in building a better system for 612 where we can track better the growth of our students um and then we need a better tool I believe if we want to really track them more closely the C could gives us some great information but it doesn't give us that monthly look where we can monitor progress of kids growth as well so having said that now let's get into the data um one of the challenges with looking at Fremont's data too is that we Synergy has been a part of Fremont school but now it's a
024separate School within the school so their data is separated so this is Fremont by itself and Synergy separated out last year this was that whole group combined so it's not a true Apples to Apples because I have everybody in one uh grouping and then it's separated out over here so I don't have a I can't separate out last year's very easily because they weren't separated out um the other challenge I'm showing you right here winter of last year and winter of this year so I colorcoded hopefully you can see this yellowish tannish color here because these sixth graders were this year's seventh graders so in some ways it makes more sense to look at the data like this because this is more of a cohort they're not exact some kids have changed but this is
025a better comparison this way and this way than it is straight across but straight across gives you some idea too about your systems overall and tell me what blue is so the yes it's above okay so green is the students that are showing proficiency and blue is above that level yellow is approaching and red is I knew the other three colors I yes yeah some of the graphs we just have two different shades of green and this one does the blue okay the other challenge you have to keep in mind is that with Synergy pulled out separately we're talking about 30 students here and we're talking 150 here so the sample size also makes a difference you can see a lot more movement with a smaller group than a bigger group so just keep that
026in mind too cuz I don't want to I don't want to send the wrong inaccurate message the data again is what it is but you have to understand all of it so last year in the winter we had 29% of our students that were showing that they were likely to be proficient on the ISAT at the end of the year this year Fremont separated out by itself there were about 31% and the 30 kids in syg were at about 52% showing that they would be likely proficient on the isad at the end of the year the state proficiency average on this same test was about 40% so it's hard to say we're probably slightly below overall composite because this is 30 kids and 150 kids but I don't know exactly what that number would be
027those sixth graders last year this year we're at 42% at Freemont at 56 so there's definitely some growth if you look just all of them and then just Fremont it's about 13 but again it's probably higher than 13 because these kids would bring that up slightly at least but you can see from sixth grade to this year seventh grade there's been some growth different tests though too so you have to keep that in mind uh the state average at this time is 46 so we're kind of split there and then last year's 7th graders to this year's eighth graders if you just look at the Fremont part of it then combine is down a little bit but this brings it up a little so I don't know exactly where we're at probably down a little
028bit but I don't know State average was 41% so that's where we're at with Fremont the next slide will show us CA Middle School like I said CA Middle School I've got two sets of data here for you this is like the one I just showed you last year's winter this year's winter but because they also did the fall test this year I can show you growth within the year so last year grade had 43% of their students coition at this time um this year we're at 45% those same sixth graders last year this year are at 53% so about a 10% that's good increase from year to year last year seventh graders we had about 30% 38% at this time this year it's 53 but those same seventh graders as eighth graders are now
029at 45% again different test two so it's not quite an apples the apples uh comparison but an increase and then you look State proficiencies and where we're at K Middle School is above the state averages on the same test and then this just shows you the growth within the year so sixth grade started at 177% at the beginning of the year now they're at 45 33 53 15 45 so you can see tremendous growth these scores are always going to be low at the beginning of the year because remember this is an end of the year test we give at the beginning of a year so kids don't know everything so that's Cuna Middle School's growth in math the next one is Swan qm Swan Falls it doesn't include initial Point um initial point the
030secret data doesn't help them that much because a lot of their students are below and we already know that so they've been piloting the IR math that we do with our elementary and middle school they've been piloting that for reading and math both to see how that works so I don't have that data tonight because they're still piloting it but we're hopeful that that might give us an option so we we're I'm excited they're piloting that uh so the math department at the high school has both winter and then we can look at a fall just to winter so last year we were at 15 this year we're at 16 last year's ninth graders to this year's 10th graders has grown last year's 10th graders to this year's 11th graders grew a little bit but
031we're uh a little below a little below slightly above um so our story here has not changed a whole lot remember last year we talked about this and some of the challenges our 11th graders may not be in math classes anymore or because they're waiting to senior year or by the time they get to 11th grade they're in their track uh their pathway and so they might not be taking a math 3 class which is the ISAT test goes all the way through math 3 so we have not obviously solved that problem yet cuz even though there are some increases it's still not where we need it to be but from beginning of year fall to winter you can see the increase here by 9 10 and 8% so the work that we're doing within
032the year is good but we still have things we got to figure out as seniors not take this these times no the hard part in high school is that only 11th graders take the ISAT so we have that ninth and 10th grade year where we don't have any real checking except for this to see where they're at used to be the 10th grade now they yeah yeah I I think our scores show that we need to do something here yes um and maybe part of that will be because we're doing so well in the Middle School area that as they move up that knowledge comes up I I would like to see that we're definitely hopeful that that bubble I'm hopeful for that I also but would I'd like to see us do something we're
033always going to be judged by the ISAT because that's our state testing I would love to see a better tool for us to use in the especially in those ninth and 10th grade years when they're not they're not worried about an ISAT test they probably aren't that worried about a sea test right I would rather have some monthly or some kind of a tool that we're monitoring regularly that gives us better information on how to adjust our instruction and I agree whatever we get I'd like to see us make sure that it's showing what our kids are capable of and what we need to improve and they take the PSAT in 11th grade do we have data on that like yeah the SAT yes the challenge with that we can look at that data but
034now now Idaho doesn't require the SAT so we only get the data uh from the kids who choose to take it our data actually will show that our SAT scores have gone up because not everyone takes it now and that's also that's misleading so I'd love to share that story but it would be a misleading story um in fact when Idaho requir sat testing we would look at the data and it would show that we were not performing very well but we were up against states that didn't require it and they only they only the best students were taking in their states and we were comparing all of our students to them so yeah okay the next slide we'll switch over to language arts now same thing with Fremont it splits Fremont and middle or
035Fremont and Synergy so last year's winner was 37 we're up to 42 and 59 last year's sixth grade this year seventh graders there's some growth of at least 40 6% maybe higher because this might bring that up overall and then last year's seventh graders to this year's eighth graders some really good growth there these are your state averages so the the ELA data which we also have new curriculum in ela this is the second year right second year of the ELA curriculum in Middle School seems to be showing some progress here too C middle schools next again they both they have both the two years of winter and then fall to winter so 30 to 45 this year those same 30 were at 50 this year the same 29 are at 47 this year and
036then from beginning of the year to middle of the year you can see a huge growth so you're seeing we've made some changes to our curriculum and our instructional practice at middle school and that's where we're seeing the most growth overall so that's what you would hope to see when you make changes to curriculum and high school Ela um they did not take the fall they they're doing it like Freemont they only use it once a year so I have last year's winter to this year's winter so you can see 31 last year 31 this year last year's ninth graders to this year's 10th graders small increase 10th to 11 with a small increase so not quite as much movement at the high school but overall we're still moving in the right direction but we
037are slightly below the state average in language arts they also have changed and had an adoption uh in language arts we're not seeing quite the same effect but you also again have that same High School dilemma of kids going into different Pathways you still have to take language arts every year which helps but uh you know they're focused on different things too so anyway this is the data this is our winter Ben Mark data there's lots of stories to be told there's some really good movement and growth there's areas that are still a concern that have been a concern um but I like having the data but like I said we really do need we need a better system of of assessing our student learning we need a better tool and then we also like
038putting this data together I literally go into the isap portal and screenshot this and put it on a spreadsheet so I can do my own calculations the isap portal the tool is not very helpful it just gives you kind of big picture data it would be great to have a better tool to analyze our data right now that tool I think I said this last month is Kelly Glen she puts together data reports for us um but so that is something that I'm looking at as part of our PLC process too we're looking at a better data analysis tool that will help us to be more effective and efficient with our data so anyway I'll stand for any questions that you have I know I've talked a lot I'm sorry no yeah it it gives
039us where we need to go and I think that's important that we look at that as a board and as administrators and as a school district where do we need to go here yeah and it's a mixed story there's some really good stuff in here too and there's some things that like yep we still got to work on that we got to figure that out so all right thank you all right and I guess I'm next for down the hill um like Kevin said they kept saying we need to tell our story it I I'll just say for me it was a sad day on the hill um and without going into all the politics and what's involved it's sad to see that every two years we have to go for a Lobby to get
040money and yet they're so willing to give private schools with vouchers the 50 million and and and so as an educ as a board member as a former educator as a parent it was just sad and I feel bad really for Rural schools because they're really going to be hurting um this coming year so that was hard um we knew that that bill was going to pass that was a hard part of day on the hill um good things though you always you mourn the loss and then you go what are we going to do to make it better that's what we do and uh one of the things that I took a class on was tying our strategic plan to our um agenda school districts that are doing that are showing huge correlations between
041their test scores going up because they're all on a pathway what they want to do so I kind of brought that back and would like to see us put some strategic plans in our agenda what does this mean when we talk about Benchmark data which strategic plan are we looking at to keep us on on course yeah there you go and then the other thing is I was really excited because we have also come up with our supporting learning environment which is our own board motto and what we want to see done so I think we're headed down that right right pathway another thing that came up and it has not passed that I that I know of is um they want to redo the funding program and uh right now after I've talked with
042um Brad it sounds like we're okay if they this bill goes through but some of our rural school districts are really going to be hurting and there's going to be a couple years that they will fund them but then after that I don't know what's going to happen so you might want to keep your eye on that so Deon the hill is good to go and just find out what's coming down the pipe and what we're going to have to take a look at and uh what we're going to have to do so that was some of the things that occurred um yeah so the funding I I want to see how that's going to go do you guys talking about the funding that is like at a certain amount for students that are not
043with special education and yeah they're going to they're redoing the funding yes the whole funding program of what we get formula yeah the formula is what they're looking at and tell me I I just don't know like why would that hurt the rural school districts more than another school dist because and maybe BR would be went to talk to this do you want to yeah so when they're changing it's it's the general discretionary part of the budget so it's not the the biggest part of the overall budget but it's still a healthy chunk and what they're doing is they're changing they're proposing crvi is proposing the ratios based on student needs so that the Money Follows the students so uh for special education originally her proposal was for that part of the formula would be
044two times their normal allocation that's since come down to 1 and a half times we'll see over the next week or two what actually gets approved so if you have a certain R if you have a certain number of those students whether it's special education English learning whatever it might be there's several different categories if you have a higher percentage of those in your school in Kuno we do have more special education so we're going to get more of that allocation some of the ruler districts who don't will get less because the money is following the needs of the students and so they tried to stop the smaller districts um from losing too much and so they've reworked the formula over time and that's helped them out but there's still some of those smaller districts
045that will still get a little bit less than they would have under the old formula for that discretionary portion we of course the bigger districts Like Us West State of Boyce will get more so so yeah so just across the board I always spill for education and Idaho I think it's important that we look at everybody and uh same with the voucher bill that went through you know you know how hard it is to get a levy passed and so that's where I look at it and I'm like but yet you're taking this much money so that they can have their own education from taxpayers so to me that kind of bothered me a little bit and there's other things I feel but um that's the main thing is you know why why are you
046not funding us uh a little bit more and so that makes me sad cuz we can only get so much you can only squeeze so much out so anyway but on a happy note I'd like to see us um do some things that maybe will help with our strategic plan and moving along so we have a road map and so I thought that was really a good good class to take it's always fun to be with our administrators so I enjoyed that and then we also got to meet our legislators again and that's always spent to do and just to get that relationship with them so that's it on day on the hill unless you guys have any questions or anything and so these this designation on the on the agenda this time is to
047do with that um learning pillars right or the Strategic plan I guess it's noting like student learning strong relationships yeah yes yeah so that's what we're trying to do I I think it's just important for us to see that as we go along type thing okay do we have any patrons who signed up to address the board we do not okay uh and I yes we have principal Reno and director Vickers and Mr Travis Edwards or maybe just maybe one person to tell us going on with the land yeah with the land laap yeah just uh chairman Nixon and and School Board um just a quick update to to put it right in front of you um right now as we speak there is a group over at kah high meeting to do talk more
048about the fundraising and and so that has been really in the process um we've had a site plan developed and then we are revising that site plan um we um with the architect and looking at the uh putting together a 3D uh plan as well so it's very visible to see we've got a meeting I believe lined up for next week to meet with the city to to to get that worked out and so I'm hopeful that by next board meeting by weeks from now that that we'll be able to come and present a lot of stuff to you um but uh the the uh Advisory Board uh for the FFA and and the uh fundraising board they've been really working hard putting some plans together to once we get a lot of this visual
049stuff put into place and uh to be able to go to stim plots and aggra beef and and different larger organizations talking to people about financial contributions or even uh you know services and and supplies uh we we tried to we addressed you know sustainability and and talked about what do we need to be sustainable for years to come to keep that that rolling so so those are all talking points that we've had and um like I say they're meeting right now to have those discussions as well that was Travis meeting with it that's Travis right now me meet with that so I just wondered um when I looked at this I wondered if there's possibility of like endowment fund that maybe you know a farmer is getting out and they want to do some
050you know leave some money to is there an opportunity that would be an ongoing you know endowment I I think they're talking about a lot of different options um they're pretty wise group of guys and people there that are that are involved in this process and a lot of ideas that that that I hadn't even considered and so uh like I say as we start putting things together we we also talked about as the plan putting it together the first thing we want to do is be able to get kids to be able to start raising animals in this so if we have to start a little slow and and at least put the pens out and some and cover we're going to start in that area with what we've got but they are extremely
051confident that we are going to be able to to raise enough you know the money to do it uh I've been able to to uh look at a similar project um that's diesel related that from the same Grant down in um Burley and and see what they're doing and and they're running into a lot of the same things that we ran into but uh to see what they're doing who they're using uh to as suppliers and and some of the donations that they've been given and and so giving us some resources there as well so basically you're here to tell us we're moving along and you'll have more information for us when next month got it I think that's yeah well and last time you were in my building yeah you know in high you
052asked how it was going I do I always I think I vented to you a little bit you did you did and there was no tears but I vented a little bit and and so yeah there's there's a lot of frustration in in just the process I I'm really excited about this because I think it gives our kids who are not rural a chance to do some things and open up an area for them and that excites me yeah so I'm like we discussed I'm looking forward to so I'm here so so you guys don't forget me and this whole process yeah no no no no we will not so I'm looking forward to hearing what you guys that come up I think video Al it's a great idea too so thank you very much
053all right um all right my favorite Capital Plan update here we go cheer some trustees this should be pretty quick just we met our first meeting last night um and it was really just designed to be kind of a kickoff event and and see who wanted to show up in the group and who was interested in this process um we shared this timeline this is one of the slides we shared with them uh based on some of your recommendations and feedback of are we really kind of aiming for that November election date to get something on the ballot and if we are um then this is kind of our backwards plan of that so first meeting was last night got the group together um I think we sent out about 50 calendar invitations and I
054think we had 15 or 20 people show up that was all that's about it so we would uh there was some encouragement during the time to invite a friend bring a neighbor um so we're hoping that other people will will engage in the process as we get going uh and and dig in and we want the feedback from our community so at the end of the day that's what we need um we want to look at some of the numbers and we kind of got a plan going forward of the things we'll talk about and the things we're going to dig into um as we go over the next few months and so I'll be happy to report back in know trusty thoron if you had anything you wanted to share as well from last
055night no I don't and just so people know it's trusty thoron and then trusty Bruce are going to be the two that will be representing us there so I'd definitely like to see some more people there because the more people you have the easier it is and the more ideas and the whole thing the more buying the better it is so thank you any questions now all right so superintendent Grace and director Kelly shamber want to give us an update on the hubard annex yeah uh we met with hubard this morning as well and then we met with both of our principles and our vice principles this is kind of our plan if you click on that I don't know if anybody needs the history obviously we we had to shut down the annex for
056for the year Clos of tempor um we have the roof scheduled to be repaired this summer uh that's house build money uh that will return 10 classroom spaces to our our grand picture of elementary so our plan as of March right now uh is we're going to add five back five General Ed classes back um this is going to allow our district to adjust school zones at Reed and silvert trail to bring about 100 to 125 more kids to hover um this will help offset the the two biggest elementaries the two most crowded elementaries um work we still need to do obviously we need to officially adjust those school zones get the message out to parents um we need to determine if these shifts are going to affect Any teacher transfers or is this just
057going to be that growth that we've seen at the elementary level um with the levy member that one of the deciding factors was to add six teachers so is this going to be a part of that um and then lastly we're going to have some families that do open enrollment so we're going to have to work through those open enrollment um you might you might get aent doesn't make sense to move their kid from third grade to HUB then to Ross so they'll files are open room we'll go through our process for that um hover Elementary is one of our three schools at least three schools that does not have a conference room so this reopening the annex will will give them back a conference room so then a classroom will move out of the
058space that they're that they lost for the conference room and then the last four classrooms will be utilized for our for another ER program right now in our district we send all of our ER kids either to Sil sh or to um read yes to read so now we'll have three different programs so we'll kind of divide that program into three equal parts but equal doesn't always or fair is and equal or however you say that so we've got some work to do there um we know that will cost some transfer of Staff right now we have three err teachers at AT both the larger two elementary schools so logically one of those each would go to um to hover and then with the kids that come come typically their one-on-one staff so I it
059it sounds like that's going to alleviate some of our issues at the elementary a little bit type of thing that's what we're hoping that's my first comment the second one is how did H staff respond to this we do have the principal in there Andrea I would love for you to tell me how how was your responding I think it it went really well I think my staff was pretty gun shy after what happened last year that's why I wanted to know um but I I think that everybody as the day went on everybody was like okay we can do this this will be great yeah and I I'm excited after going to Reed in Silver Trail to see another err Program start up for that so I'm I'm glad that we'll be able to
060do that Anda did a really great job of presenting to our staff this morning it's really good well thank you so that was my my question do I you saying we're going to do a fourth grade at H so we will have to have a fourth grade solution in years we bring over kids to be at H they're going to be K through three at some point they're going to become four so we're going to need a solution for that so that's not a March problem right now but that's definitely going to have to be a problem would go to R that's a possibility absolutely could we have that program at at Ross for fourth and fifth grade do we look at some other Solutions we've got some time to solve that that's another thing
061I like to see maybe the capital plan look at do we need another Elementary you know to to see this out um you know right now this could be a little Band-Aid but what little bandaid absolutely yeah a little Band-Aid but what can we see to be proactive uh maybe to have the community talk about that um yeah adding another Elementary because yeah we're going to have to do something with these fourth graders and U so right now those the kids K through three at hubard go to Ross so then these there's not enough room at Ross is that what we're saying yeah no we're just for the ER program right now oh I see yeah no the when these students go to fourth grade they'll go to Ross so that it this will in
062in a two years this is going to increase the population of Ross as well and and right now we think we're going to be okay for that there's some rooms at house yeah and then I know you talked about Open Enrollment you know and things but like if you have a kindergarten and a you know like you know families going to two different like some in Silver Trail Summit covered I guess you'll take that into consideration Y and the sooner we can get the the resoning done the sooner we can notify parents so they have a plan and then they go from there all right any more questions for Brian thank you shifting what yeah shifting what I do yeah just with the with our process remember that with with larger projects we need to
063come to you guys and at least ask permission to to go out to bid um one of remember we did the 10-year plan with the the house for money and the next project that had the most poor or replace was our everything asphalt from parking lots to walkways to playgrounds to Black Top however you refer to that um doing some fast research looks like we did our parking lots last in 2019 um the the blacktop the pathways the the playgrounds we haven't done since I couldn't find anything before um if you walk a few of our playgrounds Harvard's playground on the back if you just scrape your foot a little bit you start to kick the gravel it's starting to turn to gravel those of you that ever been to a game at Cuna middle
064school and you have to walk through that parking lot right near that parking lot has passed we couldn't re asphalt that parking lot that parking lot went too long and now we'd have to just completely redo it so our request is to go out to bid to um we believe this Project's going to be obviously over that 150 threshold of of ask you so we need to tell you guys that we'd like to go out to bid for it and then we'll bring the bids back and we'll go from there but we would like to crack fill and then make any Replacements that we need repairs that we not replac repairs and then re asphalt and then repaint um we don't repaint like the world maps or the Hopscotch we repaint like the parking spots
065all the the major lives um and then like for Cuna do you really just need to tear it up and mo well the middle we would have to yeah so I know um we got some feedback on do we do an alternate bid of like what would C midle cost to replace that and then another alternate bid that that was requested by would do we add we look at what would it cost to add parking at Kun High just so you guys have all that information and that's that was my request I think when you're going to bed if you could asked for that as an alternate absolutely and so you would get these in a bid IND ually by school right um in the past we did it as a project so it was
066it was the whole entire project they that company did for the entire District seems like if they could break it out it might be nice because what if we can't afford to do all of it then maybe more like a menu so you would we be able to make a decision based on the need sure yeah well and then Tearing Up ca middle that would be separate right yeah that would be an alternate to the bid so like depending on if this came back like I don't know let's say we thought it was going to cost us to do all this and it came back at only 60 then do we add a couple other things okay it's going to be a little bit more than that of course is the only project that they
067rated us for some reason was indan creef parking lot was fair all the other were either po or replace you mean initial Point uh remember the definition Fair meant minor signs of wear no disruption of use observation recommended repair should occur I thought I said Indian CR I thought that's oh inial point point yeah I checking that and then poor member was Major effective use corrective action should be taken at once maintenance will restor to a usable condition and then replaces hopefully OB these yeah so we're requesting to go out to bid so I need an AC the request is up at the top request to go to bid for all KSD asphalt blacktop to get crack field repaired resurface would you like to put into that action that we would like it bit out
068separate but together so we know and in addition B additional parking at the high school yeah so do I have a motion to make a bid so make a motion to to go to bid for all the C and blacktop to get crack field repaired resurfaced and repainted using the houseful money and itemized by school and project and in addition add a bid for additional parking at C High School do I have a second second all right any more discussion all right kiry hi Michael hi JD hi Hillary hi and I'm an i all right and now we're looking at House Bill project update and it's yeah superintendent assistant superintendent Brian grav again so I'm going to ask for the request and I'll explain why I'm asking then I'll ask again so we're requesting to
069accept the lowest responsive bid for phase one of Indian Creek HVAC fire alarm phase one of Ross HVAC fire alarm and High School HVAC fire alarm project if you click on this next slide so just so you guys are aware responsive bid so beniton Construction Company it's that's our project manager and they do all the bid process for us then they take all the bids that they get and then they decide if they're responsive or not to be responsive the company has to be able to do the project licensed to do the project bonded to do the project and insured to do the project um so fast version I've used this joke a couple times Jason and I decide this summer we just want to do some HVAC projects on the side and we bid
070$50,000 to do all three of those projects they wouldn't accept our bid because we are not he may be able we're not able we're not LIC we're notur so the only bids that we get back are those responsive bids and then we have to accept the lowest responsive bid um the pre-bid meeting for any CR and Ross was last Wednesday they had 12 different uh electrical companies Andor HVAC companies that came to the pre-bid they were super excited about the attendance um the bid deadline and reading for this happened at 4:00 today so I couldn't have those bids ready for you today because we had to post we would had to have the bids in the uh packet um however benon is extremely worried about us waiting five weeks to bring you those responsive bids
071and show you that we are are requesting you accept the lowest um they're they're worried because we lose out on work time ordering time Mead time planning and meeting time for those companies we lose five weeks um the high school on Monday is the pre-bid meeting and then the 20th over break I'll get those those bids so for the high school we'll lose 15 days and the high school is the the monster of a project they said those 15 days alone it would put them back so they're ask instead of me showing you the responsive bids and then showing you which is the lowest we're requesting if you click on the next slide that you accept the lowest responsive bid and then in April we'll come and show you which bids are responsive and which
072one is the lowest that we accepted so we don't lose those five weeks or those 15 days I make a motion that we accept the lowest bid for the following projects uh phase one of Indian Creek eight spack fire project phase one of Ross HVAC fire alarm project phase one of C High School HVAC fire alarm project do I have a second second okay any more discussion well since there was a fire today I mean there's no problem with that need to take you don't even have to say um I just have one question like I think that this is great I feel like when if I get a bid to do something at my house different things are included in all you know whatever contractor bids one so I just feel like clearly they're
073going to compare apples to apples right like whether there's a followup or a warranty they should be equal typ absolutely comparison is for that okay any other discussion or questions all right kiry hi Michael hi JD hi Hillary hi and I'm and I all right and now we have Cam Elwood to talk to about District service and storage devices chairman nion and trustees we uh you want to hit the next slide there thank you we have some servers and storage devices that are going to be hitting end of life and end of service here soon um so we need to get those replaced because they will no longer be getting security updates or service uh that'll be unsafe what do they do the storage ones keeps our staff and student data like spreadsheets PDF all
074that stuff um and the servers run our district services and applications things from print servers um sped programs uh or network servers or phones these are very core systems to our uh Network infrastructure and then how we're intending to pay for it is we intend to utilize our roll over fund uh few months back I believe we went over that in pretty good detail um but we We Set Side uh set aside money from our eser fund from the eser funds and are unspent uh over the years to put aside for these bigger purchases um I this will probably come in over 75,000 which is why I'm here presenting to you guys to get the approval to go out for quotes I make a motion that we approve um to go out for quotes on
075servers and storage devices do I have a second second any discussion or questions all right uh kiry hi Michael hi JD hi Hillary hi and I'm an I thank you thank you all right and now we're up to our lovely evening of policy VI here we go I understand there was like a electrical problem so the basketball game was delayed so I got some time here so anybody was worried about getting out here early take time the first three our amendments second read um if you would like me to show you the things that we changed upon your guys's request I can go through them I think we do have some um feedback from parents for 518 is that I don't know we're on just a yeah just the amendment sorry I was I'm going
076ahead I'll make a motion that we amend 308 502 and 678 do I have a second second all right any discussion or questions all right uh Kirsty hi Michael hi uh JD hi Hillary hi and I'm an i and now let's move right on to that next one all right I know that we've had some um click on it input do you want me to remind you the changes yeah go make the changes and then we'll talk about some slide down slowly one of the suggestions we got was that some statement about substitutes so we added that to instructional time PCD prohibition Stu students and guest teachers are expected to follow the school rules and KD policy we actually would like them to do that with all rules not just cell phone but this is
077specific cell phone um remember we missed the slash there you scroll down just a little bit um this keep going right here we talked about pickup in the device in the front office uh administrators agreed that and a plan will be made with the administration or design and the parent Guardian to pick up the device probably 90% of the time that's going to be in the front office but that way if Mom or Dad are on a vacation say they leave their kid Home Alone maybe there's a plan they can make um scroll down I'm sorry so one of the suggestions was to break out ele and middle school by the levels of consequences our Administration again wanted us to remind everyone that these are two things that the Elementary Middle School we've been doing
078for the last two years and they've had great success and they would they were they're still requesting it to stay the way it has been the last two years I I'll keep I'll finish up and I'll let you guys do all your discussion if you scroll down this part again a plan will be made a plan will be made uh one of the suggestions was four consequences they'd rather have three uh Mr Reno reminded us that he met with his parent advisory team and met with his teachers and this was the plan that they had to come up with and he would really like to try it first before it's changed so those were the only changes we made based on the last meeting okay um I know that we've had some input from community
079members and I think I tried to update all the board members here so they've been able to read those letters um from people um so Now's the Time to bring those up the latest one that I had had to do with the Middle School came this today and that they were con concerned about U backpacks out in the hallway and students taking phones um so I think that that's one thing we need to take a look at um I did talk with Shelly from Huna Middle School about that and uh is she still here I don't mean to put you on the spot but do you want to tell us kind of why those backpacks are out in the hallway and um why they're there and how many are really out there at one time
080yeah so we just have two classrooms that the teachers have their backpacks out in the classroom or out in the hallway and um they it's because they have groups in their class so they move around and so they didn't want the backpacks to get into the way of their class moving and being active in the classroom and so we know it's safe out in the hallway because we have cameras on the backpacks at all times and so we don't have cameras in the classroom and so if another kid goes to a different backpack you probably would noce less than it being out in the hallway but um like I told you guys we this is not a hill we're going to die on if parents want the backpacks in the classroom we'll work with them
081on that we're fine with it we just it was easier for teachers I just think it's important for us to know and discuss that I personally think you've never had you told me you had never have had an issue at this point Tim have you had an issue with any cell phones being stolen at this no and do you have backpacks out in the hallway too we do okay same thing they're we've never in the seven years I've been there we've never had anything stolen out of the backpack in the hallway and I think for this in the hallway for the same reason yeah our we don't have lockers and and it is it's a safety issue you know if the backpacks are in the aisleways you know and teacher or students are trying to
082walk up and down um that it's a safety tripping issue and so yeah we've never never had an issue with backpacks C alcohol I guarantee parents don't know that there's a camera on it it's safer in the hallway school and that's what we found out so I mean I think that's important for us to take a look at as we read that letter but I think looking at it they're safer out there and we've never had an issue so at this point I think our policy is still good um the letter did say too the person did say that they really are not wanting cell phones you know they want them out the instructional times so they're just concerned about the fact yeah and I and I think if that and I think we talked
083about this earlier Case by case if that were to happen you can definitely relook at some things and and take a look at redoing some policy but I don't know if that's a yeah and I don't think this policy can cover every scenario so I think like a parent may need to make a special arrangement with the administration of their school about what's going to be the best for that individual student or the family or something but I think as a general rule of this still works yeah I I agree I make a motion that we adopt policy 518 there's a couple more things that people brought up yeah so that we can um one of them that I know uh one lady was very upset with the watches being taken away and off the
084kids wrists and I don't know if she really read the policy to see what it says but we're not advocating that we're going to rip watches off kids or take them um and if I remember correctly and Hillary you U wrote a letter back to her if you guys click on it we can show you what where it's said about yeah yeah so she just didn't she did read the policy and she felt like it wasn't clear that smart watches were still going to be allowed to be on a student in the elementary school and I want to just kind of bring that up to make sure that that's what we intend that um smart watches are allowed to be on in elementary schools as long as they're muted powered down like for instance they're
085talking about like a school mode on a gizmo watch muted right I think that's muted um and so to me that's what that means and I just wanted to see if that's what that means to everyone else it does to me too I think that we cover that okay um so I I I think that's what I understand it okay read yeah me too so I think that she's fine as long as that is the way it is yeah um was there anything else that came up that you guys want to ask about not about this specifically no I think I think this covers okay um and I'm happy with the administration um the way they have it written so I'm good um because I also know that we can tweak this and we can
086come back and we can do it again but I I really am happy with what we have here for our school district and the students so I think we'll learn a lot as soon as all of this goes into play and we can adjust as needed I agree so now do I have a motion on the table all right do I have a second second any more discussion okay um kiry hi Michael hi jie Hillary hi and I'm an I too so we'll move right along there first reads there's two policies for for amendment I stand any questions for first I did have some on this hold on BR up sorry it keeps kicking me out of here so you talking about 310 I yeah I had something down at 310 so I'm looking here
087um so is this administrative personnel and principal yeah because some of it talks only about administrative personel and then some talks about both yeah I saw that but then if you go down the board adopts his policy for administrative personal performance evaluations that would be like Kevin myself and they took out principles so is there is there a difference there's two sections is there is that why there's two sections then I want to make sure I know you talking about the first paragraph first paragraph the first paragraph it just talks about administrative personnel is that the principal so I was just kind of confused because they took the principal out or is the principal covered elsewhere that I wasn't seeing and then should there be like a definition for administrative Personnel if they want to
088do it that way I I'd be fine with that if that's what they want to do um so I I just thought there were some things to do with that like I guess if we're adding principle at the top then we need to add add it throughout well either that or like you said make a make a definition a definition do you want to brought back for a first read again with that or for second read um I'm fine with a second read on that I think it was a one two three is there something about student achievement here sorry guys it's hard to keep track of everything I know and I have written in my smallest handwriting of course scroll down is it four maybe that was a different one I've got for proficiency
089creating or using because something about student achievement determined by the Board of Trustees and I didn't know that we could determine student achievement that that and now I can't find it this is just oh here it is any changes to the district's evaluation mod will be approved by the Board of Trustees and submitted so that's true that's not what I was talking about well guys let's just go with the principal because I can't find it now right there do an achievement right there um if you want to read that se data as determined by the board of is that it okay okay student achievement trustees yeah so is that something we do typically you set a goal for our superintendent and then our superintendent yeah but this is what student achievement through the superintendent we
090do but do we do it on this too ultimately you guys do all so yes okay but we our student achievement is based on the goals you set for the super for the superintendent okay trickles down we can always make adjustments too since this is just the first reading it is so yeah I just like I had a little more confused about the principal thing okay so you want the definition I don't however you want to do it definition or just principle okay one of those others I think we added it in the title AB clarify it in the body yeah to us this is the evaluation for principles and for District staff such as like Kevin me Kelly right add now okay that was the only one I had so we need to make
091a motion to accept 310 and 852 correct do I have a motion for that I make a motion to um pass the first reading of policy 310 and 852 second does 310 have changes yeah with the Chang the I'll bring it back second all right and any more discussion all right Hillary hi JD hi Michael hi kiry hi all right now the next one field they're all adoptions um so I do have some questions about I I have 576 point2 parent Guardian consent is this a form that we send out to all of our students or just for field trips or for 5762 yeah 57 did I say the wrong thing that's I'm just 5762 if you go down this right here is this a student name keep going is this something that's filled out
092by or is this just this is your parent or Guardian can form to go on a field Tri so every field Tri we do this is what's sent out to them or each school have its own thing this would be our new this is our procedure that we are so this will be implemented so that way it's Universal and it gets into to the parent or the student parent the parent parent is giving consent for the student to go so I just wanted to make sure because I've seen different field trips for different schools from different so I just trying to figure out if this is now going to be the one that we and this is part of that trying to have a what procedures in handbook and trying to get it all Universal
093so parents aren't seeing different things in different places for the most part you're only going to see this at the high school level your big extended field trips here okay that's what I wanted to know so is this something that the elementary is going to be using that's my question if they get to go ever like moss might be an example of a of a of a extended field trip at the element but there really isn't that so this is just for the extended field trip type thing correct okay then going back to 5761 they talked about meds a volunteer chaperone is able to give meds or not give meds or how's that work I was just double checking on that so if you go down guidelines may not administer medications may not okay I
094think that's way we want it right right but then who does administer them the teacher the nonv volunteer I don't know I'm just trying to figure out the nonv volun typically I guess if you're going to have to give out medications it's going to have to be a person that's able to and approve to give medications so does someone go on the field trips always if a student would need medication to be given to them we would have to have someone there okay or does it need to be clarified in know that it will be administered with someone well we would never send students with just volunteers am I right so this is just like a volunteer parent that's like coming as a Sher just telling what they can this is this policy is specific
095to volunteers okay sh so and I think I have something on 61.1 if you're 681 go ahead um just feedback that we received on this um was specifically about the student safety section which one 6 61.1 okay um just a second so the conversation about the feedback was that we shouldn't necessarily just assume that they need additional safety based on this I their Identity or that they would be bullied um my suggestion maybe like would maybe be to have a check box that says like na they don't and so that we don't have to fill this out if it's not an issue um I feel like that's a good way to move forward on it um like in this particular instance the person said that it was there was somebody who was somebody that dealt
096with an identity change that was the bully of another person so you know we shouldn't just assume that these par particular individuals need extra safety so I think just having or that they would be bullied so I think having an upt out from that section with an NA might be a a good option to not have to Pro I mean so that you can leave it blank if it's not needed so we can work on that for second read that's fine with me perfect I make a motion that we accept um about the first readings a policy 5761 field trip volunteer Sheron guidelines 5 76.2 can I just say the numbers go for it that's what I 5 76.3 6 81.4 I'll STI out to you 6 39.1 6 39.3 6 39.4 736 770 second
097all right do I have a second thank you and any more discussion i' would like to just suggest that we make that change for six 811 for the second read second okay was there changed in 310 principal 310 yep those are my two okay I got homework all right and kiry hi Michael hi JD hi and Hillary hi and I'm an i all right is there I need a motion to approve the consent agenda I make a motion that we approve this the consent agenda d a second second and um kiry hi Michael hi JD hi Hillary hi and I'm an I I'm sorry that I forgot to say something is it too late to do that I was depends what it is okay I'm sorry somebody like there was feedback that I think um
098Brian was part of am I is this 407. 47.5 that we needed to make a change to um that that would describe it as benefited employees I think this was an employee that brought this up y right there okay so instead of for certificated employees it'll say for benefit of employees for third grade I'll bring it back okay okay and that it's just telling you that we can cure cruel Cru our sick days but only certified employees and full-time benefited classifi employees can it means if you have 10 SI days the next year you've carried those over and only those people and and so that needs to be updated and I we got the feedback and I I've already got it ready for next okay great do we need to amend that motion then are
099we just okay with that or how's that work okay that brings us to the good of the order and so just want to remind everybody that we have a good governance and continuous Improvement part two will be April 8th and we is it 5:30 we decided on 55 5:15 so mark your calendars and that'll be Phil Gorgan who'll be coming and talking to us about that and then they have a leadership in Leadership Institute isba does May 2nd so with that being said do I have a motion to adjourn tonight I make a motion that we adjourn second I love it and hi and Michael hi and JD hi and Hillary hi and I'm in the I and thank you for coming guys winning