001[Music] [Music] Heat. Heat. Heat. Heat. Heat. Heat. Heat. [Music] Heat. Heat. [Music] like years. Okay. I was waiting for that, you know, the agenda. That's why. Yeah. Okay. Now, we, you know, we that's a that's a much longer conversation. We can never switch and just tell you we'd have to process, right? union leaders have um but we yeah we have to offer some yeah agreed okay that's clear I appreciate it the clarification and then you'll be there tomorrow for [Music] no um they're down Mine is mine. I don't use Thank you, Mr. Now call to order the December 9th session. President we have a roll call. President Goodwin here. Dr. Bailey here. Mr. Lacy here. Mr. Smith. Miss Rhinard present. Mr. Walker here. Six present. Please stand for the pledge of allegiance. Aliance flag to
002stand. Our mission is to inspire, educate and empower. Our vision is to educate empower scholars for a lasting impact and our purpose to cultivate a supportive and engaging educational experience. Before we just jump into our first presentation, if you could just have a moment of silence, just honor Karen W. Thank you all. Dr. Lawrence, you have a presentation. Thanks. Uh, thanks Dr. Goodwan. Uh, Ellie Brown is here from K12 Insights and she's going to have a brief presentation. And essentially what we try to do in the district is align and streamline uh communications so that we can be more efficient. And lots of districts are great at communicating out, but what about all the inbound communications that come? So we have lots of different products, lots of different sources, lots of different methods of communicating.
003And so I think that uh she's going to give us some options around how we can do this efficiently. So Ellie, come on up. and thank you so much for coming. Thank you for having me. Can you all hear me? Perfect. Okay. First, my sincere condolences the community. Dr. Lawrence, board president and board members, thank you for allowing me to speak today. My name is Ellie Brown. I'm from K12 insight and I'm going to speak about our platform on flow. Thank you. So, what we do um again outbound in communication is important but inbound is just as much as well. Customer service is really important in public schools, especially with school of choice. You have charter networks, private schools, homeschooling, and customer service is important in terms of keeping the students in public education. So,
004what we do is we're a unified service desk. We're going to focus on operational efficiency because we only have so much time for staff members as well as customer service and making everyone's voice heard, having community trust all there um streamlined into one service. Operational challenges. So, um, a lot of the times when I'm meeting with districts, I hear these different operational challenges. Um, all of these are siloed challenges and it's really hard to understand that visibility and accountability piece of can you truly see how many people have reached out within transportation? How quickly was that resolved? What were those trending themes? Right now, those are in different silos. And then it's always important to align back to your strategic plan, what's going on with Dayton public schools um needs. And so with the five
005C's, you'll see that culture, the communication, the commitment, customer service, and collaboration all is kind of what our foundation of onflow is. Making sure that you collaborate with cross departmental to be able to have that strong culture. And then of course that customer service. The most important part is accountability through data. So again, you can say you're doing a great job with customer service, but where's the proof? And so being able to have a real-time dashboard of again, how quickly are we responding back to everyone? What's our trending themes? Is there any critical alerts that we need to take place? And then as a board to be able to have that accountability um at the district level. Sorry. So again, districts have really mastered the outbound communications. Alex and her team are phenomenal. I've had
006a chance to connect with her. Um but when you turn that megaphone around um it's really difficult to get a grasp on again understanding all your different stakeholders, your students, your parents, your teachers, your community members. They choose their form of communication, an inerson visit, a phone call, a text, social media, and then there's not any governance. They choose who they're going to reach out to. They might reach out to multiple people um or just one. And so again, having it all into one unified service desk, they're still going to reach out the way that they would like to, but again, just having that tracking and accountability of having it in one place to be able to have visibility. And again, that single source of truth, all departments would eventually be able to be serviced
007with our unified service desk. They wouldn't be having to work in silos. A lot of the times I hear districts of human resources working with payroll or um benefits and having that cross collaboration is crucial. And then meeting the customers where they are, especially in this um educational landscape at the moment, we have different age and generations. We have different languages. They have different ways of wanting to reach out to the district. Whether that is through a chatbot or in person or phone call or email, everything's still staying the same, but we do want to be able to make it easy. um and also equitable to you know those families of different languages as well. And so what does that look like launching onflow onto your district? Two things I want to point out on
008the screen. One on the right hand side is that pop out tab. You'd be surprised with school districts how difficult it is to get in touch or figuring out just who do I go to. We know um as educators and people in education that you know special education that's how I request my IEP, but not all stakeholders know from just their job title who they're supposed to be reaching out to. And so one you'll see on the right hand side would be that chatbot reducing the number of times that people are reaching out to the district. If at 9:00 p.m. on a Saturday, I want to know how do I enroll for Dayton public schools? I can get those answers immediately. But also you'll see at the top left hand side connect with us. And
009you can go ahead that it's going to be topic f focused. So taking away your directory and really focusing on what are those topics you know sharing good news that's always the positive. Let's start with positives first. So staff shout out student shout out community but then going into different departments and having really quick easy ways. What the customer or stakeholders do not see is behind these buttons would be actually workflows going to the right person the first time because a lot of the times as a parent I can only imagine you reach out to one person in the district and then you get passed to someone else and then someone else and they're probably frustrated um just because they want that answer right away. And then you'll also see on the top right hand
010side again being able to change it to your home language and really being able to allow families who might not feel comfortable to reach out in the first place have that way um and access to the community internally. What you'll notice I know this is a lot on the screen so hopefully it's not too overwhelming um but on the back picture is what it looks like. It's almost like an email inbox but instead it's going to be sorted by critical urgent normal and so by priority. So in terms and then the red or the critical those will be critical alerts whether it's safety security someone saying they want to go to the news or they're wanting to leave the district or they're upset having that all there and then you'll see in the bottom right
011hand side this is a picture of when it comes in um the number one thing that we want to do is save time for the district. So when someone comes and emails and says um for example I hear that there's a broken door in my student's classroom. I'm concerned. The followup usually is who is your student? what is your name? And then you're going back and forth and waiting for those details. You'll see on the lefth hand side everything's linked with integrated data so you can see what student it is, what school they're at, um, and saving a lot of time so you can be able to, you know, notify the principal or whoever you need to on that issue. And then lastly, the dashboard. So again, accountability is really important. So again, pulling up
012that dashboard, CX score. After every interaction, we send a form to that stakeholder. one out of 10. How do you rate your service? And again, you're being able to be notified how your average score is, the dialogue age, how quickly you can be responding, any negative experiences, positive experiences, anything that's unresolved, all right there at your fingertips. And then there's some slides on implementation and what that looks like and support, but I wanted to leave time for any questions cuz one, I'm sorry for talking so quickly, and two, there's probably a lot of questions, so I'll pop. Thank you. Yeah, welcome. Thank you. Um, so I'm just what measurable outcomes as far as like attendance, retention, what family engagement, what what what's the anticipated result of the implementation of this? That's a really great question.
013So, it really depends on me really depends on the district. We work um specifically with the cabinet to figure out at Dayton what is the goal. So far with the meetings I've heard so far, it's with enrollment. When I've been speaking with the enrollment team, hearing about how quickly are we able to respond to those families that are interested in um registering for Dayton and then how quickly can we be able to get them in a meeting and get all of those required materials. Um but another example would be call time resolution. So working with the transportation department, figuring out currently how long does it take for a call to be resolved and then being able to show that shaved down time of whe whatever it is of 12 minutes now down to 6 minutes.
014Um and so again I would have to say and I know that's not like a specific answer but working with each individual department to come up with those KPIs so we can be able to report that back. Pasco County did one on just an ROI calculator of how much time they're saving and then when you know the cost of itself is paying for it when you're being able to save more time and be able to do other things. But again, it's just in depending on each department and what their needs are. Okay. Is there any current baseline data for like as a district what issues we're seeing and things like that? Definitely it would be and again it's more of the one that we have for numbers would be the ROI calculator that we have
015like public on our website but I don't want to say you know for enrollment we've been able to have this many students come for next year we're able to save and then anything like that um but besides more of the shaving off the time so the operational efficiency piece and then also um a good example is York County Public Schools it's in Virginia what they did is actually within their strategic plan they have customer service they put in their dashboard that I showed there through a different PowerBI Microsoft dashboard to the public. So then you can see their scores from 2023 all the way to this year and see how they've actually increased their customer service score and decreased how quickly they're able to get back to their folks. And then they actually show the
016topics, who's reaching out, how quickly um all that information there. So kind of just keep it more visible to the public as well if you want. Okay, two more questions. Yes. What safeguards do we have for this? Very important because it is AI involved. Okay. So with the chatbot, it's through open AI, but we don't share to any third parties and you have full ownership. Um, in terms of the chatbot itself, it only pulls from the resource center that is your website. If someone types in, you know, what is the mascot for Dayton? You know what sports teams are here? Um, it it'll say, "Sorry, I can't answer that question." But here is, you know, the directory or whatever it is. It says sorry I can't answer that question. So there will never be any
017hallucinations. And then also in terms of how much data is saved. It's up to the district. We have a lot of district partners that you save it forever just for you know FOYA or public records to just be able to have access to it. But you have full access to it. It's not shared to anyone and it's only within the district. Okay. And then my last question is like a two-part. So um implementation time frame and then who has ownership of this in the district like where's the oversight? Yep. That's great. So in the proposal you'll see it's going to be for districtwide. I just met actually today with the technology team. Um because this is a techheavy platform um but the district will be using it and they'll and each department will have their
018ownership it will be led by it. Um, and in terms of implementation, originally with Dr. Lawrence and his cabinet, we were looking at what is the lowhanging fruit, what is the most need at the district. And we've seen transportation in terms of how quickly can they get resolved with the call center and being able to get to their customers quickly, enrollment, and then also the superintendent suite in terms of just having that open lines of communication of how are we doing, any questions, comments, concerns. So our plan is to do those three departments to start and then being able to onboard the rest sorry on board the rest of the departments as we go on. Our implementation team supports through the whole partnership. It's a onetime purchase of that fee but then we'll be able
019to continue on. Um and again it's really important for us to personalize that we have our recommendations but depending on how the structure works within your district um working at the time frame that works with everyone and being able to go from there. All right. Thank you. Yeah. Any other questions? I got a question. And you might have uh already answered it, but if something goes wrong with the system, is it our IT department that will be working on it or is it your IT department that will be working on it? And the other part is if it's you, then what kind of cost is that going to put upon us? That's a great question. Thank you. No cost. We have a client care team 24/7. Um especially with critical alerts and everything, we always
020oversee it. We do train and we always recommend that we have at least you know four to five people at Dayton that are going to be system admin where they can themselves be able to fix things but also as much support as you want from our team will be able to give it and there's no additional fees. I think that's really important to say right now is that what you're seeing in um the proposal there's no add-ons to it like we don't have anything of like oh you need more support here's what it is things like that. Um, Cleveland Metro is one of our partners and they meet with us every week just to have check-ins and us being able to support them, but also we have some districts that are like, "We really like
021technology, we know what to do, so we don't need any support." So, it's really what the district needs. Okay. Thank you, Mhm. Mr. Smith. All right. Um, thanks for coming out. I appreciate the presentation. I had a few questions starting off with in your experience in the districts that you've been working with, what seems to be the best accountability level like the people who get this information and then get it out. Is it best at the high cabinet level? Um, have you seen it at the like department level with the the on the ground workers? in your experience, what's what's been the best or even just like how do districts use it with that piece where they get the information in and they get it out. Yeah. So, you'll see on the implementation slide that
022there's kind of those three tiers. We always say central office to start is the best because again when you see your leaders using it and then promoting it. That's when then every you know departmental they'll be able to do that as well. Um the lowest we usually go to is like principal level and then the teachers are still going to have their way of communication with our stakeholders. you're going to use parent square or remind or whatever that is. Um but truly what we do is we meet with implementation per department because also transportation has different issues than HR. So we treat it as an individual basis meeting with kind of everyone the cabinet all the way down to department all the way down to everything else to be able to see what that workflow
023and that team is because what you'll see is we have some things in place where we'll we'll recommend let's say someone comes in and if it's an HR and it's going to be something of a complaint and the current SLA the service level agreement is we want to close this in 3 days we want to get back to them in 3 days if let's say by 2 days you want this to trigger and have now the department head or someone you know in cabinet level to then be tagged in that will be able to automatically do it. So you do want to be able to have everyone involved in it. Um but I always say and recommend again you start with cabinet level um and again have all those departments listed so everyone knows where
024to go and then has those workflows in place on correctly assigning it to the right person. I appreciate that. My other question that I can think of right now would be in your experience, what have been some of the best ways that districts have gotten the community used to using this? Yeah, great question. So, a couple things. If you look it up right now, school district Philadelphia, their website's down, but I was trying to pull it up because they have a great way of like a banner changing, you know, every couple seconds with different news. And it always says on one of it, let's talk. Let's Talk with Philadelphia. Press this button. And so we support your team by also just showing kind of other districts ways of marketing of flyers being sent home of,
025you know, if there's a newsletter, whatever it is, of just saying this is our new way. Um, and especially too with the picture I showed of the website, they're pop out tabs. So it's kind of hard to miss like, oh, and that's an easy way. Um, when you look right now and you look to try to figure out like how do I connect with someone? If it says contact us, that's an easy button to press and then you know that's how you reach out to the district. Um Detroit Public Schools recently partnered with us probably early September. And I think what a big easy win is just looking at your dashboard, specifically the chatbot and seeing how many questions were answered um in just even 30 days post launch. And that's something we do with
026implementation is when we launch, we'll have a 30-day post-launch data review, look at the data, and then again if we notice something's low, okay, something's going on, should we promote it better? things like that. Um we're able to make it adjustments. Appreciate it. Yeah. Thank you. Thank you, Mr. So like in with transportation if if there's a problem with trans if there is a big problem with transportation on a particular day and a lot of people are calling in is that I mean they're all and nobody's getting to nobody's getting to talk to a person. You're not going to create this doesn't create a person for them to talk to. I mean, this isn't this just routes them. You want to answer this or not? So, that's the chatbot side. Yes. It's not a person
027they talk to, but then there's also another side they can call a help desk number or a service desk number that does the same job, but that is a person. So it would route it to someone like me, it uh transportation. Uh it actually gives that whole call log. So the recording from the call and a few other things that we traditionally would have. Thank you. I appreciate it. Um a big thing too is also right now when I asked about transportation, it's one phone line. So that's one person. What our platform is is we're using that same number so we don't have to re-educate everyone of like here's a new phone number for transportation same one it routes it to now the computer and now you can have multiple agents and a big thing
028with school districts is we're all a family and at the beginning of the school year you know I even was meeting um with the IT of like perfect we can actually have more people be answering the phone so yes there's only a certain amount of people and humans to answer the phones but a big thing too is that with your current system you leave a voicemail and then you have to physically listen to the voicemail, then you have to call them back and ask what's your email, you know, who who are you, all those things. Instead, when they leave a voicemail with on our platform, same phone number that you already have, voicemails transcribed, put into a ticket, assigned to the correct person, you already have that information from your SIS of who the student
029is, all that information is there, and you can follow up quicker. Um, especially with it and transportation, the after hours of just having it already transcribed and ready to go and you can wake up in the morning and see them already ready to go and you can assign that helps. But then also if you happen to have extra people, you can have them answer the phone. But it's more of the accountability and tracking of it when it's taking it away from just the phone call because right now it's a phone call. I have to type down my notes somewhere. The note could be lost. Do we even have clarity on how many calls? Now you can actually pull up how many calls were made in transportation on this day. Oh, then maybe we do need
030some more support next year and then you can be able to do that. But you would be able also be able to see in real time if there's a lot of calls coming in. Yep. It would say how many is waiting and then you can go ahead and both the Yeah. All right. Thank you. Yeah. Thank you. Couple questions for you. Does this service have translation service on it? Yes. Where is that? I didn't see I went through these slides again. So how would So what you'll see is anything. So the chatbot itself you can press on the top right hand corner languages drop down. The district turns on the languages. We have over 50. It's through Bing translate. Um which is just like a popular translation service. Um and so they'll be able to
031translate through the chatbot. But then also on the forms itself and the buttons again same thing. Press the button on the top right right hand side. Everything is translated, especially with forms. If you have any forms that are in PDF now, we can digitize it and be able to put it in their home language. When they submit it, it will say it'll go back to English and then it'll say, you know, translated in this language and then when you obviously type back and respond to them, it will go back in their home language and then ADA compliant as well. Okay. So, two-part question here. One's for you then kind of second for our district leadership on the implementation. So we have a mix of Gen Xers, Gen Ys Gen Z's and technology and adapting to
032technology. It is not necessarily easy for us in a sense this is another now tool for them to look at and that piece is something else to learn here. So, we talked about the implementation timeline, but the usability of this. I'm really interested on that piece because again, this is now in addition to all the other stuff they use and they're currently using, right? The feasibility of it like what what does that look like and what have you guys seen when you bring this type of product to Yeah. to the to a district and then I can come back to you. I'll give you the realistic answer. We usually say 3 to 6 months after you've launched is when then you're actually seeing you know then start tracking it after that of the outcomes of
033how often is all your stakeholders using this. I think what's important um and like you mentioned too so many different generations they will still pick what they choose. So it doesn't have to be a change management if people are still wanting to call they use that same number. It's just we're tracking it in a different way. Now internally there is change management in within staff members if there's different generations then that's where the implementation and support comes in. Um you have it all the time. You can have as much support as you want. Um and I think again it helps when the cabinet level is is seeing it and doing it and then other people are trying as well. Um sorry you said something else and I was about to speak to it. Um three
034all the different generations usability. Yep. Yep. And so again, it's it's more of everyone's choice. When they see something new and they're going to try it, they'll be able to try it. Um, but again, being able to promote it and being able to whether it's QR codes, things like that. Oh, this is where it was. I'm sorry, it came back. I understand that there's a lot of different platforms, even myself understanding when I was in education of you have to log into this platform, then you have to do this, then you have to do this. Hopefully, our goal, my goal is with Onflow, it's unified. So again, when they're going to reach out to the district, they will always be using Onflow. So again, it will take, you know, whatever it is, three to six
035months, but then the way that they reach out to the district, you take away your emails, you don't have your directory, you have the buttons, and so then you're able to always reach out the same way, and then it's going to become something more consistent. Okay, thank you. Now, my second part to district leaderships, so I'll pay attention here. One, I want to know what would this what is the goal for this product to replace that we're currently using in that piece of it. And then second, with the change management strategy, what is the strategy? You guys have talked about it at the higher level. How have we now started? Give me the the campaign this piece of it of how we're bringing this out to try to get the buy in from the people
036who actually have to fill these type of things. And have they been brought in to this at at this point? Yeah. So the biggest one first is to get rid of essentially it was the email. So the email sent to a general email and maybe no track. The second thing that it's going to replace is FMX longterm. So the request that go FMX the communications module in FMX. Um I remember right there's a operations module. I think there's 10 or 15 different ones. It's going to consolidate all those a different way into this tool. And lastly incident IQ. So again, it's going to replace all of those into one, as she said, beautifying tool that no matter what you're requesting for, you put it through there and it goes to the right people. Before I
037move on to that, incident IQ, didn't we just get that a year ago? Yes. Request wise though, costwise, this will be better for district-wise. Okay. Leadership change, management strategy, what what's that? Have you guys developed it? Can we see it? So we have not developed the the change management strategy for this. However, um I do believe that um through u tenants of implementation science will identify the people that are necessary to train those individuals who will be manipulating the system on a day-to-day basis. And it's comforting to know that we'll have uh weekend support, monthly support daily if if the board uh approves. Okay. But we'll put together an entire strategy uh roll out uh for training within those first three to four months. I'm going to request that you guys give us something back
038cuz communication is the biggest complaint that we get over and over and over again no matter what's happening in the district. And I hear you saying training, but this is actually a shift now to something else that they'll have to use other than other pieces of it. And in any basic change management strategy, that buyin piece is critical to us not being a waste on that piece. So even though you guys haven't thought of that yet at this point, like we need some ideas on our side of again how we're going to get the uses cuz we're now already now a year later replacing something else that we got last year. that kind of been that piece of it. But we want this to be as successful as possible. So that is outside of the
039people who sit in this room, those actual users and their ability to not be frustrated with another product is a major component to because it could be a great project. They hate it if they refuse to use it. If they refuse to buy into how it makes their jobs more efficient, it will be just another software now on our books that we'll have to find something else because the people won't. So we can put together that change management strategy and uh submit it by the end of the week if you'd like. Try to come back and talk about it the same way you talked about it here today. People watching this or someone they go back they'll be the ones and if people have feedback talk to us. I think you heard the elimination of
040three systems. That's just the beginning. The goal, the reason Ellie came was I met her at a conference and the superintendent of Philadelphia and I were and Cleveland and I were talking and what I heard was alignment and one-stop shop and you talked about those different generations, Dr. Goodwine. Um, I'm in I think I'm two generations ahead of you maybe. I know that you use AI as a general term for Google. Right. Right. Right. One of those people I worry about you worry about type of thing. I want you to know that this is right down my alley. One-stop shop. I won't have to go anywhere else and look all over the place. It's very really simple and user friendly and I see Ellie shaking her head. I do want to add on when I
041met with Dr. Lawrence, I appreciate his leadership because there's a lot of people that I meet um in school districts that are like, I love it. I'm going to get it. This is what we're going to do. But I think that's what's important to point out is the change man management piece where Dr. Lawrence is not going to say this is what we're going to do. Instead, he had me meet with Dr. Benson Taylor, Alex, Sarah. Um, I met with enrollment with Joyce Stokes and was able to ask her, hey, what's your current workflows? What do you think about this? And she got really excited and was like, I want this ready to go for February so I can actually help and support with enrollment. I met with it for a couple of hours at
042lunch today and they were excited and, you know, able to have the requirements gathering to be able to g gather my gosh, sorry, all the data. Um, and so I do think yes, it is on Dayton, but also on me as well of just really being able to meet with all of those departments that would be willing or going to be able to utilize Enflow, which would be eventually all departments, but starting, you know, with the three or with a four and really understanding what are their needs, how can this help you because we are as much an invested as you are because if you are not using it, you will not want to renew it. So it's as much as our responsibility as yours to make sure that everyone's on board and they see
043a value in it. You also presented the cabinet the entire leadership team. You also presented the core uh sub team from the core. Uh you've met a lot of people here and I think I don't think it's happened. Dr. Goodwine I mean you know this is how we're talking. I don't think the next step has happened. I don't think in every department every division someone has gone back and said hey saw this wonderful presentation. Here's the work we're going to be doing. What do you think? We We need to do that. But at the highest level, she's been all across the district. Okay. Couple more questions for you guys. Sure. Because I know how much you love talking to vendors when you go out there. How many with this product specifically, how many other products
044similar to this have you got? [Music] I want to say I want to say three total. What's those three? Well, I don't remember. I'll get them to you. Okay. And then with this contract itself, is this a one-year contract or is this multi-year one? Can we have that updated in the purchase Rex just to indicate that it is a one year? All right, those are all the questions I have now. If there are more, if anyone has any more, just please submit them via email so we can get those answer since we're voting on this next week. Yep. Thank you. Thank you for coming out. Appreciate it. Right. Hearing of the bargaining units. Are there anyone members of the bargaining units that would like to speak tonight? Okay. Madam treasure, do we have anyone signed
045up to speak from the public? Yes, we do have one. One second. Please limit the remarks to three minutes. It's inappropriate to address any matter involving pending disputes, grievances under a labor agreement, disciplinary actions involving an employee or student, ongoing labor negotiations, concerns, or matter that have already been settled and or any matter which because of the nature is deemed appropriate to be discussed and executed. Mr. Walker will serve as your timekeeper. Go ahead. Stephanie Lucky. Stephanie Lucky. I guess she's new. Okay. Dr. Lords, you have a recommendation. Thank you. Uh, I recommend the approval of the following. B, C, D, E, F, and G. Is there a motion? Is there a motion? Motion. Some move. A second. Second. Moved by Mr. Lacy, second by Dr. B. Any questions on the motion? Go ahead, Mr.
046W. Uh, just more information as far as uh can we pull? Yeah. B2 until after executive. That's fine. B2 is pulled. And then um B3. I'm just curious of where this came from in a budget. This has never been a position that the district has had. and if we just changed life coaches to assist freshmen when they were doing this work of recruiting mentors was the rationale for hiring a mentor coordinator when I thought we had a resolution where we were freezing things like this. So this is essentially a new position. [Music] Oh, associate superintendent miss. Yes. Uh good afternoon, good evening or thank you doc uh board member Walker for your question. Um that mentor position is to address our special populations that has significantly increased. It's being paid out of our title fund.
047So, it's not grant funded, but the actually when they came and did an audit with us, the state and federal grants at the district level, knowing what our population was, they said, "Well, what are you doing with your resources to address students that may be unhoused, those that are living here in the city, but their homes are in Cleveland, Ohio? How are you providing additional supports for them?" So, this position is designed to pull mentors to train and bring mentors in from throughout the city to work one- on-one with our most vulnerable population. And so, it's a strategic plan to align with those students that don't have support. So, if we have an office that has McKinley Vento specialist and a community outreach specialist, I mean, this position is essentially in that same department that's
048already doing that work. Well, they're not lining up mentors for that sustainability plan of making sure those students are successful. They provide supports, but they they're not able to mentor all of those hundreds of kids. How many people applied for this? Was it posted? Oh, it was posted and there were several. We can provide information on how many people applied. The interviews did take place. We can provide that information. We'd be glad to. I'm I'm just I struggle because I know that McGomery County had a mentoring collaborative that closed down and this same individual had ran that organization and also went to Sinclair and had the same thing that was going on. The mentoring went away from there. So, I'm just curious on again we're adding another position here in the district. What is the
049actual tangible things that will happen with this? Because again, we just had females and males of color that were doing that work as well. We changed their title and gave them a different directive. We have student success coaches that are in building that can do the same thing. So again, if I can just get an email explanation of what exactly is a work through plan here. Yeah, we can provide a job description. The difference between those positions which are obviously people in the district that help coach and mentor kids, th this person will be pulling community persons. We have people that come all the time saying, "How can I help?" So, she will train community partners to be the actual one-on-one mentors, which is a very strong sustainability plan. You've got one position and she
050could have hundreds of volunteers, maybe thousands for our community, for our school community, because that's how many kids we have that need help. Okay. And then can I get an email just of how many positions are actually in title fund and federal funds because it seems like every new position is being paid out of that when I know that there's buildings that have one or two people that are being paid out of title funds or federal funds. Right. We have a whole list of of positions that are out of grant funds. We could provide that. Perfect. I appreciate it. All right. Any other questions? Um, I did have some other questions on B3, but I think you may be better for executive session. So, if we can pull that till after exemption, that would be
051good. Um, okay. B3 pull till after executive session. B is in boy. Thank you. And I have nothing to anymore. Mr. Smith, any other question? Mr. Walker has something. Go ahead, Walker. I just C10 is on here and it says effective date of November 3rd and we had a meeting a week later. So I'm just curious if this one made it on late that you got and then it says C85 under that and then C86. So things taking off. C Oh. I just I know that that's supposed to be like C11 and C12. It just says C85 and C86. So, if we can just correct that. That's all my questions. Oh, sorry. And then while you're coming, there were some student workers that were on here for dates of October. Are they waiting to get
052paid for us to approve this or have they been paid? Um, as for the date, they're messed up because we removed the sign on bonus. So, it kind of messed up our membering. Okay, so that's the 85 and 86 piece. Okay. Um, as for Carrie Carpenter, the name listed there, she we usually don't board approve building changes, but because she's going into a preschool assignment, it changes her retirement, so we had to board that. Okay. I think mine was more so it was a date of 11:30 and we had a meeting like a week after that, right? We did the building change process that all through treasur's office how we normally do and then they came back and asked us if we put it on the board agenda. We missed the part about the retirement
053piece. Okay. And then, yeah, my last one is just the student workers. One of them has a date of August. Like, so I just want to make sure that those students are not waiting to get a check. And like, how is we approved this tonight? When would they get paid? Are they have anything else that's outstanding with HR? Are they waiting on payroll? Like, what's the next step with these individuals getting paid? I'll get an update on you. Thank you, Mr. Smith. I'm good now. All right. Any other dates? I see October. Nope. Um, did I miss it? E9. E9. A9 is August 22nd. And then there's student ambassadors D14. Yes, we were informed that they had been working. they had not completed all of their paperwork. That's why we were just able to get
054them on the agenda. A lot of the hold up with our student workers is that they have difficulty obtaining their birth certificates and their required information. So that's the hold up. So they have not been paid yet. Okay. So then u madam treasure if we approve this tonight do they have hours already they need to get paid for? I would believe so. Okay. So how soon can we get these students taken care of? Next pay. That's next week. Next pay is when? I think it's Friday. Next Friday. Next Friday. Okay. Is it possible that today is Tuesday that we can get these students taken care of sometime this week? It's a little hard down right. Okay. So the but we're all agreeing that these five students will get paid next week. All right. If everything
055is taken care by if the payroll has everything. Okay. Because the deadline was today. So I mean u Monday. Okay. So that was the deadline yesterday. Can I just get an email or the board get an email tomorrow on they have everything and they will be paid next week if that can happen. All right. I appreciate it. Thank you. All right. Go ahead, Mr. Smith. Thank you. Uh, Dr. Jones got clever. Um, Mr. Ger, can I ask you a couple questions? She showed up here. Got your athletics gear on to answer some questions. So, I do see some um some of the winter sports hires on here. Um some pro rating folk. Um do you do you suspect there will be any more winter coaches that we need to bring forward? Are you guys pretty
056good now with the winter sport? We should be done with winter. So, we're working on spring now, but we should be done with. Okay. All right. And then um what do you what do you see any gaps like foresee any gaps with some of the winter sports outside of you know some of the schools that traditionally haven't had not but spring sports gaps with winter spring uh some of the minor sports so baseball softball which those are the sports that you know we traditionally don't always offer in schools but those are the gaps that we see. Okay. All right. Might as well go get my stuff. I'll come up here and help get my guess. We can use you. All right. Appreciate it. That's all. Got 27. I think I saw some of the basketball
057coach and a couple other wrest. Thank you. See no other questions. May we have a vote? President Goodwin. Yes. Dr. Bailey. Yes. Mr. Lacy. Yes. Mr. Smith. Yes. Mr. Raina, yes. Mr. Walker, yes. Six, yes. Your next recommendation, I recommend approval of the following DEA after July 10th for a vote. Motion moved by Miss Riner, second by Dr. Bailey. Any questions on the motion? Being none, we have a vote. President Goodway, no. Dr. Bailey, no. Mr. Lacy, no. Mr. Smith, yes. Mr. Rainard, no. Mr. Walker, yes. Two yeses, four no. Thank you. Your next recommendation for review budget information. Please take a look at it. Any questions on the budget information? I see your next recommendation for review. For review contracts, right? Can I take a moment to look at them? Go ahead, Mr. Walker.
058Uh, Smart Start Education, is this the first year for that? What was used last year? And if this is not the first year, is there any data to support what they actually did last year? That's a tutoring program for our unhoused youth. Last year they had hired tutors that would come in and tutor and that was problematic because there were a lot of attendance problems and a lot of the kids weren't serviced the way they were supposed to. So this year we're going going with a company to come and make sure it happens. Okay. What's the um anticipated outcomes with utilizing this company and was there any other companies that we looked at? Yeah, there were other companies that they and I could get a list of who else was looked at because we did
059go out and bid for other companies. This was the one that was selected and I can send more information about it. Okay. Thank you. Any other questions? Yeah, one with the answer. uh the Princston review. How does it how's that working out? And with the over on Mound Street and because it's for Mound Street, correct? tutoring for the uh the Princeton review, how much are they using it? Yeah. How much are they using it? Um is it benefiting our students over there? So a couple of meetings ago we talked about a large grant that our schools that are in school improvement Wagaman Mound Street Dumbar third good would have high dosage tutoring these are just starting these are the contracts so I don't have any information yet but what we can do is provide a
060followup on all of these companies and these are the ones that the state gave us a list that we had to select from. Okay. So, that's what this is. Okay. Thank you. Thank you. Any other questions? So, is senior dinner dance that that's not prom? Oh, dance. It's called um Mr. Lacy. It's usually before before Balared and after prom. So there's I think the order if I remember correctly is No, no, it's after prom. Promise. No, no, it's not. You're somebody who's not popular. Mr. Lacy, it's a series of fun activities for seniors. So, it's one it's one of the three prior to graduation. Thank you. Any other questions? Dr. Lawrence, did that conclude your recommendation? Dr. Gilman, that does conclude my recommendation. Thank you. Thank you, Madam President. I have a advances. We are
061advancing from general fund to the grant funds until um we get the grant funds. um we we advance it from general fund. When it's received, we will pay general fund back. Thank you. Any questions? Your next recommendation? Um B is my monthly financial for November. It's a space holder until Thursday. Uh we have donations, several of them. Thank you donors until I send the letters. Can I ask on the donor? Is the donor back to school fundraiser? I don't know. I can bring the record. I'm just Yeah, it just says donor back to school fundraiser recipient SNAP students. I'm just curious on is that an actual donor or is it supposed to be a company or something there? Right. Okay. I think before you move forward, let me just ask. I saw on our social
062media page that the last day to accept I believe gloves and scarves and stuff like that. Is that Friday or what date was that? Is that Friday? What date is Friday? Anybody? The 12th. Friday the 12th. So, if you would like to donate hats, gloves, coats, please bring them in because our students do need them and they greatly appreciate it and have till Friday. And where can they make those donations? Actually, somebody from PIO, can you come up and say those things from since you kind of know the answers to these things and give us a good little elevator pitch? You might get somebody a coat today. Good. Really? Really? I stopped you. Never been caught up here before. Hold on. Wait, wait, wait. They got to get a closeup. No, Ryan, don't. Um, I
063know. There we go. Obviously, we can Okay. Central services, Wagman, Wright Brothers, Belmont, and Meadowdale all have blue buckets in the front office. Also, Cooji Burger is accepting coats, and if you donate a coat, you get a free burger. Not a bad gig. They're out on Third Street. They just reopened their job. That people can make it to these places during school hours. I'll have people staff in the main office here. We're 8 to 4:30 though. So you can tell anytime between them. And where could they find the school hours if they didn't know what those are? On our website on each school page. There's also a bell schedule on schools as well. So thank you. Can I add this again? I need to cooji is through the end of this week as well. So,
064do you bring? Yeah. So, can I add I don't know. Um, I think we have basketball games Friday. Is it possible to put the ones at the buildings at the basketball games in case and then just put something out for individuals to bring it to the game or something like that? I'll email Erica Mento in our um federal programs office. She's coordinating all of them and I'll see if she can get some bins games. Perfect. Good question. Chief Jones, do we have home games this week or are they away? I think they're all away this week. They're all away. Yeah. Any home games Thursday? Can we do like a Never mind games? I saw I saw some people some places that did like free entry if you brought like like shut it down. Shut it
065down. All right. Thank you, Madam Treasure. Your next recommendation. Next one is approval of minutes for November 11. I do have a request for this. Um, is it possible to actually put the minutes here instead of like like somebody reached out that they were having trouble trying to find it in the library and things like that? So, is it possible to have it like as a hyperlink or something like that here? Yeah, we can put it but um let's think about it but yes we can. Okay, thank you. All right, the next one is purchase requisitions and let's look at them. Uh they are from different departments. All right, give you guys a second. See if anyone has any question. Go ahead, Mr. Weber. Uh, Dr. Jones or Mr. Scholler. Actually, this law 1516 Stanley
066one, it has an amount, but the lease that was signed, I thought that was a yearly amount, not a sixmonth amount. That's a kind a tough one to explain, but uh we we got the entire amount approved in the summer. Uh but how it was released um I guess was a situation. So is it better to for that or discuss that and exact? Was not for a vote tonight. I know. But we're going to vote on the next regret. Yeah. So you don't have to pull this. Okay. Can I get more specific info for you? All right. Thank you. Dr. Jones for you. Um it doesn't need you. So how are we how are we looking um not only with uh salt but just materials in general for random winter conditions that we may exercise
067our fleet and everything. What what what's your what's your outlook on how we look at these winter months? Thank you for that question. Uh in terms of uh our fleet, uh we are solid uh with this salt purchase. Uh that will get us through the additional 15,000 added. Uh that'll get us through the winter season and we may have a little more left over too next. Appreciate. Any other questions? Thank you, Madam Treasure. Your next recommendation. Uh I have Zen in now and this one is from another department. Let us look if you have any question we'll answer. All right. I give you guys a second. Can I go back? Go ahead. Um there's a PR for sewing machines. I wasn't aware. Do we have a a sewing program learning? Anybody know what that's for?
068Mr. Lacy, I will have to get back with you on that. Thank you. Sewing machine. So, let there be a marshmallow. H is that is that is that Tina's check? Yeah, we'll double check. But I think Yeah, Mr. Lacy, we think we know what program it is, but we'll get back to you. Thank you. No problem. All right. Anything on then and now for anybody? All right. I see none. Madam treasure, your next next one is um uh claims uh payment. Uh since it's uh in excess of 10,000, it has to be approved by the board. All right. Any questions? Thank you. Does that conclude your recommendation? Yes. Thank you. Thank you, Dr. Jones. Nice. I recommend a review for the uh following four contracts. Any questions? Go ahead, Mr. Walker. Block. Go ahead and
069get into it. Appreciate that. H how does this like work for us here at DPS? Okay. Um greatly appreciate the question. kind of wrote down some information just in case. So, I had to refer to the actual terminology for some of the things. But so, everyone knows, flock safety or the LPRs, which is license plate readers. Um, basically, it's essential for what we do as far as enhancing our ability to um identify vehicles that may have been involved in serious crimes or incidents across the district. Um some of the things that we've actually solved are um criminal damages to our vehicles, personal vehicles of staff, um hit and runs of employees vehicles on the lots, thefts from our lots, assaults, um allegations of gun violence. Well, take that back, gun violence, allegations of guns on
070the property as far as in the parking lots. Um we've recovered or assisted with recovering stolen vehicles on our properties. Um, we've assisted with other investigations um with Dayton Police Department and vehicles passing our school locations, car breakins on the actual campuses, drive by shootings as well in the area that actually pass our campuses and getting that information. As far as the CCTV cameras, they do not um compare to Flock because Flock gives us real time information on vehicles that actually pass or come onto the actual properties. All right, that's all I had. Any other questions? Got a couple for you. So, with that one, like I think that was a great list of things, but does it make sense for us as a school district to do those type of things with this level
071of investment? You said with this what? So, all the list of things that you stated, I think it was two of them that were really related to us as a school, most of them seem to be related to law enforcement. with an investment of 162,000 a year. Does that makes like help help me hope it makes sense for us outside of the things that it's doing for law enforcement? Um I think one staff member's vehicle being damaged, stolen, taken, or one incident on our property, it it's invaluable. One incident. Um as as far as it helping law enforcement, I'm not really particularly concerned about it helping law enforcement. I'm more concerned about it assisting us with helping our staff. I'm not disputing that one. It's more so I know some of the competing needs that
072we have for safety and security in our district like cameras at some places. So, I'm just trying to justify the investment in this piece of it where district property is a little unsecure in some places based on some budget needs that we know about. So that's kind of more um I I want to see how the last year how it benefited not just individual members of our staff in that piece but like the district and the taxpayers on that piece of it. If we could get some data on the last year of what actually did occur, that would be helpful. Okay, I'll give you one more answer that the actual deterrent of the actual LPR cameras being there, it's a deterrent which is stopping people from actually coming to our buildings as well and driving
073vehicles on our properties and committing any crimes. I hear that again. I kind of like to know what happened because again it's 162,000 okay in that piece of it. All right. I just want to see if the investment is worth it for us not outstanding the things that it does for law enforcement. Okay. All right, any other questions? How many how many cameras do we have on each property? Um, I think it's two two to three on our high schools, middle schools, and then there two elementaryaries that we covered as well. Thank you. Anyone else? All right. Thank you. Thank you. No problem. So, that concludes your recommendation. Yes, Madam President. It does. All right. Mr. Jones, did did you have a Did you have a 4 oz steak? You know what? I did have
074a 4 oz steak and it was very good. Very good. Yes, sir. And that's that is the the recommendation from what is it? The USD. USD. USD. Oh, and it did not need A1. Good. Yes. Yes, it did. Good. So, we serving steak to students. Joe didn't give you a piece of steak. It did. I I just I just want to make sure we going to serve the students. Cut it up. Told you. Make it like a Chipotle bowl. It made more sense. All right. I like the I recommend the approval of the following boards reimbursement. So, move. Is there a second? Moved by Mr. Walker, second by Dr. Bailey. Any questions on the motion? Seeing none, now we have a vote. President Goodwin, yes. Dr. Bailey, yes. Mr. Lacy, yes. Mr. Smith, yes. Miss
075Reard, yes. Mr. Walker, yes. Six, yeses. Thank you. Okay. policy review. Miss kid, we have first and second policies for review. Okay. So, resolutions to adopt board policy for first reading in so much as the board of education is committed to the continuing updating of its policies, rules, and regulations manual and the committee which was appointed has been working towards that goal. The following are brought at this time for first reading in compliance with board file BFC policy adoption. Now therefore, be it resolved that the board of education of Dayton City School District, McGomery County, Ohio, hereby steps and adopts the following policies that have been codified for inclusion in the handbook of policies, rules, and regulations DIAC audit committee charter. These policies, this policy is being read for the first time. As such, a
076motion or second is not required. The policies will be available in the superintendent's office for review. comment and prior to the second reading and adoption by the board of education. Furthermore, the policies will be reviewed by the superintendent's office, the board of office, the legal department of the day public schools prior to the second reading. Next resolution to adopt board policy second reading is so much of the board education is committed to the continuing updating of its policies, rules, and regulations manual. The committee which was appointed has been working towards that goal. The following are brought at this time for second reading. Compliance with board foul. Now therefore be it resolved that the board of education of the Dayton City School District, McGomery County, Ohio hereby accepts and adopts the following policies that have been
077codified for inclusion in the handbook of policies, rules, and regulations. I move that we adopt the listed policies. Is there a second? Second. Second by Mr. Walker. Any questions on the motion? Seeing none. Now we have a vote. President Goodwin, yes. Dr. Bailey, yes. Mr. Lacy, yes. Mr. Smith, yes. Mr. Rhina, yes. Mr. Walker, yes. Six yeses. Thank you. I will kick it over to Miss Ryder to lead off the lobbyist discussion. Thank you. Um, so we put out a request for information for for lobbying firms across the state. Um, we ended up keeping the um, submission portal open for longer than we initially anticipated. Um, I wanted to make sure that we got it out to all the channels that would give us access to communication. Um, you know, open this as far and
078as wide as possible to the lobbying firms and the people that could help us with this. Uh we put it out through the Ohio legal um OLEA uh lobbyists um association um and then through Gong were um and through a few new new services. We ended up getting a number of submissions um have uh my board colleagues been able to review those submissions. Where were they? It was through Bonfire. Oh yeah, that's it. We can get the hard copy of them. You know how Bonfire works for us. Yeah, it was interesting. I reviewed all the submissions. Um, uh, I was impressed with the number of submissions that we got. Pretty broad range of firms. Um, some some that I think are really promising. Um, the the discussion I would like to have uh, and I
079think it probably won't go super far tonight since we need to make sure I was not aware that other board members were not given uh, were were not made aware of the submissions in the portal that they could go through. I would urge my board colleagues to read through the submissions. Um, I'm happy to uh answer any questions that they might have. It gives a pretty good range from each firm. Um, a lot of the same general information about the firm, who the partners are, who the associates are, uh, what their goals are, a few have past projects that they've worked on. Um, pretty broad uh, price ranges. Um but it gives a good look as to what the services would be that would be available to us if we choose to go down this
080road. Um the discussion that we could have once the submissions are reviewed is this is just a request for information is um if it is the collective board's decision to move forward then we would put out a request for proposals. Um and hopefully we can get um at least the same seven who put in submissions for the requests for information uh have a proposal submitted to us. Let's let's push this discussion till next week. Sure. Right. Hope and Miss Kid if people can email to Miss Kid whether they will want a digital copy or a hard copy like a week should be enough time for people to check it out and even two we can have the same conversation in January too when we have our new board member on board as well. Yes. So
081that piece of it or that piece so let's at least a week out so people can actually go read the material. But please email Miss Kit and let her know your preference on whether you would like her to give you a hard copy or just email you the individual files. Sounds good. And just to be clear, um, no decision about a contract would happen at this point. Correct. This would be the decision to go forward with putting out a request for proposals and then we could have conversations with these firm firms, ask them questions. I have I already have a long list of questions that I would like to ask them. Um, but you know, we need to make sure that we're going through this process uh with rigor and with uh thoughtfulness. Uh this
082could be a tool that if chosen wisely could be very effective for our school districts. All right. Any other comments on us pausing to do this next week and that piece of it? Everybody clear that you got to reach out and tell them how you want to receive them. I'm going to take the silence as a yes. All right. Before we move on, I'm going to do some closing comments for us right now. And yes, Dr. Jones, do you have any closing comments? Miss Hamilton, do you have any closing comments? All right. Um I Well, first of all, good evening. I'm thankful to be here. I think my only closing comments were I missed the moment of silence um for board member Wink. And so, um, I just I know that we'll probably discuss this
083more next week, but I was just very moved by her presence on the board and she is blessed obviously by all of us. Um, but I wanted to also state that the I know policy DIAC is back on the board for technically second reading next week, but I just wanted to share that the updates were primarily just tweaks to the policy uh based off of adapting it for our district. I think a lot of best practices were originally completed and incorporated into the policy um the first time, but these are kind of just adapting to make sure that there's clarifications due to the um incorporation of different memberships and responsibilities and other things of that nature which align with our other board policies. So that was it. Thank you. Thank you. Madam Treasurer, do you
084have any closing comments? Uh not tonight. Thank you. Mr. Walker, do you have any closing comments? I get to go first. doing something different. Okay. Um no, I I do want to um prayers to Mrs. um Karen Wick's family and thank you for your service to to DPS and um especially your babies over at EJ Brown and your community involvement all across Dayton will truly be missed. Um and I enjoyed the work and I am looking forward to getting out of here and doing your favorite thing and going to basketball games here in a little bit. Um, I will want to uh um highlight I did visit Kaiser today and got to um tour the building and speak with the principal. I actually came in on their um Christmas um game of pass the gift
085and whoever lands on then that's who opens it. And it was really interesting to see what everyone was getting. Uh someone actually was really excited to get a classroom pointer for the board. Um, and someone was really excited to get a stapler. So, it was really, really interesting. Um, and I will say Dr. Jones and Mr. Anderson and Miss Winfrey, I appreciate you all showing up to uh the meeting that I called yesterday regarding transportation and some concerns in the community and your willingness to be partners in this collaboration to move things in the right direction. So, thank you. Thank you, Dr. Bailey. Uh, I just first want to give my condolences to Karen's family. Um, it's been sad. Um, posted something that really touched me and you showed a video Dr. P one and
086in the video it asked what do you want to be remembered by and she said that I was able to just listen and to respond basically to everyone out there. Uh Karen to me was like a flower child, just a very beautiful person. Um it was great to work with, great to talk to. So, she's going to be very missed. That's really all I have to say. Thank you, Mr. Smith. Um, went to couple games. That's what I try to do in this time of the year. Please get out in the winter. My kids do a whole lot. Um looking forward to the events that our various schools are having. Um got a couple invites to go in holiday little parties with the little ones. So looking forward to that. Um just making sure that
087we take care of people around this time of year. Um I'm glad we're doing the coat drive and things like that. I want to reiterate that. That is a huge piece. Um, especially in our community, we deal with a lot of poverty, a lot of need, a lot of people that are less fortunate than others. So, I want us to remember that. And yes, all of that makes me think of my buddy. My buddy used to be right there. And we would bicker. We would bicker like crazy. But it came from a place of love. Like I knew that she wanted to make a change. And so when we disagreed, it was based on not the destination but the route that we get to. And I think if we can remember that in the work
088that we do that it's not always that when we disagree that we disagree in principle. Sometimes we just disagree on how we get there. And I think if we can agree that we want to get there, then I think it makes us all better and we can talk. And that was what I loved about Karen is that we can have those moments. Um I don't I didn't see her as a fellow board member. That was really my friend like a person I can say held my baby that my daughter he was my daughter's first boss. She was somebody who helped me out as a community organizer. If I had any event going on, she was there. And I mean any event from being in the posious suburbs to being in the middle of the soda
089bass at night knocking on doors asking people how can we open. She's going to be there and I'm just really really going to miss her. Um, I already going to miss her being here at the board, but like missing her. And for me, it's just a reminder of how fragile life really can be. And it's a reminder that there are few things that you cannot repent. Like making good with people, letting people know how you feel about them, letting people know that you care about them. That's something she would always do. And I would hate it. I mean, I would truly hate it if we got into it. We could disagree up here. By the time we were out that door, she's like, "Oh, come on. Give me a hug." I'm like, "No, we just
090argue. I don't want to [ __ ] you, man." But like that's what I love about her. It was like, "Okay, we have this, but what's the greater thing?" And I remember I was going through it. Um, that's why I'd say like we spend so much time in this work that we do, a lot of people don't see it. and we spend this work and we talk about things and we do so many things that people here they're they're just not always just your like you really spend time and you really go through real things and you really see people put themselves out you know when you run for office it's a a weird space you become in where you have to be okay with people looking at you like like you're not a person like you
091have to be okay with people talking about you then seeing you and and they're talking to you as if they didn't just talk about you. And she she mastered that space of being able to see people come into her restaurant that just talk so nasty about her online and still walk into your face and speak to. And she carried that with grace and dignity. And you know, I just think of all of those moments. I think of the times where I've been on this board and I've lost my mom. I lost my dad. I lost my stepmother, lost my grandp all while being on the board, and she was the person who was always there to talk. And it was, "What do you need? How can I help?" But more than that, it was a
092we're going to get through this. And that's what that's what I land on now is that we're going to get through. And the biggest thing that we can do is take the things that she put into our lives and use them moving forward. I think that's the biggest disservice we can do to people that have left here is to not honor them by not going out and keeping the gift that they gave this world. So that's what I want to do and I pledge to do is just to keep that going and to let people know how I feel about them and let people know how I care about them and try to make this world a better place just by the tiniest bit we get because that's all we get. We get a few
093days on this earth, so we got to get to work. Sorry for being lumpy today, M president. Thank you for all for bearing with me. That did better than I thought I was going to do. Thank you, Miss Ryder. Thank you, Madam President. Um, I would also like to add and send my condolences to Karen's family and friends and loved ones. Uh the things that I've been thinking about past couple days is the first is how unfortunate it is that it's not until people leave our lives that we are able to talk about their legacy and the way that they made a mark on the world. Um and I wish Karen could have seen the many people whose lives she impacted. Um it's it I think it would have brought her a great deal of
094joy. Uh the other thing that I think she would have liked is that um Dayton is a very unique community in a lot of ways and if you're not from here, it's made known to you a lot. and she had a really hard time not being able to say, "I graduated from a DPSI school or I grew up in this neighborhood." Um, she moved here as a young adult and she's lived here for a long time, but she wasn't born and raised here and there were markers to her that made her sometimes feel a little bit like an outsider even though she had been here for a very long time. But I think after all of the reflections that people have been making, she would have known that she was a Daytonian. I think that
095would have brought her so much love. I wish she could have seen that. That's all I have. Thank you, Mr. Lacy. I um I've been I've been Karen's neighbor pretty much for many years, but I didn't I for many years, but I didn't really know her until I got on the board. I really hadn't met her until I got on the board. Well, I guess um I did meet her when she ran against me and she knocked me off the board after 12 years. But um but I mean as as awkward as that is, I she made it not awkward when I did eventually sit on the board with her. She was a very kind and loving person. It was a it was uh it it it it would have been very difficult not not
096to uh um um um be kind back to her. Um um from all the social media posts that um I I think um I'm one of the very few gay men that didn't go to her bar and hang out. Um, but uh it's always Joe. But me and my husband, we don't eat out that often. Um um I really admired um I I really think she in her board work I really admired I think how she focused on the difficult things. Um middle school education is is is nationwide. That is one of the more difficult um um when when kids get to that age they get to be difficult. Um, so I I really appreciated her focus on middle school education. Um, her focus on um um Welcome Stadium when a lot of people in
097the community um um would have said that's really not worth the effort. Um and um and she she did and she dealt with um a lot of community members that really didn't feel that this district was worth the effort. I think um and and and I really appreciated her. I really appreciate her for that. And thank you. Thank you. You guys notice the pattern there? Anybody y noticed the pattern? That was seniority. Now yall know length of time on the board. Me and Bailey came in together, right? But that's Oh, because I'm the younger one. I just want to make it clear. I'm the younger. I'm a doctor. Thank you. I mean, by degree, by degree, but if you ask the records, Dr. Lawrence, uh, many of the text messages that I received start off
098with, I I know you two were close over and over and over. Not that she was just another board member. I know you two are close. Um, there's a picture of her in the newspaper when I was named the uh full-time superintendent and she's leaning back in her chair with her hands up like that. Uh, for her it was it was mission accomplished. We got a team that's from here, a superintendent that's from here that cares deeply, is going to do the work. And every time I see the team, I think about her and her legacy and her unwavering support. She we all have supervisors. And the reality is most of the time you you when you see your supervisor on the job, you don't want to see them. Not her. She was beloved in
099this building. People love to see her. They love to talk to her. um they love to listen to her listen and she was two things at the same time. She was a great listener but she can also talk too. She could go and so man and so she could do both and so she for me is uh going to be missed on so many levels. Thank you. Before I get into my comments about Karen, because one of the things my mother tells me is that you should give people their flowers while they can smell them. And I want you to know that Chief Jones is actually getting her flowers tomorrow for being one of the who's who in black in Cincinnati. And it's a very prestigious group there. If y'all just give it up like
100right there. I know we stop. [Music] care. Every year we had a theme except for the first year cuz the first year I didn't know Karen and she was just out here like I just ran again last minute. I just I didn't even fill out the paperwork. I became a right in. I'm just here seeing what it's going. And she was like the first person to to like talk to me that I didn't know on the board, right? So then we got cool and I was like, "Oh, Karen is now my partner in crime. We can come up with all types of schemes." And she we're just down for it. Like Karen had this image of you literally can do anything that you believe can happen. I'm like, "All right, let's go. Let's do it."
101So theme number theme year number two was radical change. And she would just say it everywhere like we're going to do some radical change. And with theme number two, we created a business manager position. And it was actually was me, Karen, and Will. And then the rest of the people on the board here. She's like, "Yeah, we can do this. I believe it. It's going to be cool. We're going to uh this crazy guy next to me. That's going to be we see we see if he can uh win the job." So then she was like, "Yo, we got to push more barriers. We got to do more cuz like this whole place has to change. It has to become something different." So then in year three, the thing became dignity and respect. And if
102you ever talk to Karen, everything came back to we have to do this now with dignity and respect. Like how we talk to each other, how we move, how we we did radical change. and two, time to get the dignity, the respect. And this whole last year, Karen was the one my next act, which she thought the next act, and we hoped it was going to be her being on the commission. Then she was like, "You know what? I'll be a stewardist. That sounds kind of fun. I'm just going to get out here." And then I told her, I'm like, "You know, you can be a teacher, too." And she was like, "I talked to Chief Douly and I can be a teacher. I can be a CTE teacher. I I can teach this. I
103think I'm going to do it." I mean, I could be in all these spaces. And it was a true a testament to like there was no limit when it came to Karen. You literally could dream it. Put some effort in and you can make it happen. And as I said in my post, she was the kindest of everybody who sits up here. She was the most openest of all of us. It didn't matter if you disagreed on something. A tomato bis and a grilled cheese sandwich could resolve just about every every difference that you had. And by the end of that thing is all right. We still may see it different, but it's important to tell you that I love you at the end of it. It's okay for us to be different. Rainy days
104will never be the same. And I will say too, like so we were already, cuz that's my girl, if y'all don't know, out of all these people who sit up here, Karen was my friend. We were already going to celebrate her because she's been on the board of education for eight years. And that's a long time to be here. Like a really long time to come through this one. Not as long as Joe Lacy. is soon Miss Riner is now entering that ninth year piece here of that 10 year piece. But we're going to celebrate Karen not only her life as a board member, but her time and the things that you didn't really get to see here. So, our final board meeting is going to be at the school that Karen claimed in her
105second act as a parent at DPS like not with her kids. She was at Horus man and she was at Cyers when she became an insttor and she was still on the board of education. She wrapped her arms around EJ Brown. It was a school that was from a neighborhood that she wasn't from, but she was in there every day. Like Karen was at choir practice. She did lunch duty. She I mean she was sending the program out as if she was on the staff like we got to get down there for that piece of it. She brought kids treats. She did it. I mean, she did all those things. So, our final board meeting will be at e Edwin Joe Brown. And I invite individuals who not only on our team, but anyone in
106the DPS universe, I mean, you get three minutes to speak and if we got to be there, we got to be there. is come out. Feel free to share your memories with us cuz we are grieving. Like we didn't just lose a board member. We lost a friend. We lost a community advocate. We lost someone who can go in spaces that many people in our district never get a chance to be in. We lost someone pure heart. We lost someone. And I'mma ask you guys as board members too, like and I talked to board member Smith about this. I do think that we should name the press box at DP at the stadium after Karen. She put in so much work for that place. She did and I think we should consider that. I mean,
107but Karen Wick was DPS was a major part of her last act and I think that should be honored. So with that, if you if you didn't hear anything else from the people here, give people their flowers today. Let them hear you. And there really aren't that many things in life that are that deep that you just can't move past it. Like the amount of love that we've gotten to see in the last two days. I wish Karen could have heard those same things because we gonna be honest, she was in an election cycle. It kind of sucked at times because people said a lot of things that were different than what you're seeing right now. And people need to hear all the time that life's okay. It's not that deep. And a lot of
108people love you because you are who you are and you have done things that come naturally to you. So, I hope people don't lose their heart out here. And I hope that we all we move forward in this moment in love and dignity and respect. I hope the radical change that Karen set out to do, we are able to continue that mission forward. And as we go into our next act together, I hope it's just one that not only that Karen could have been proud of, but it just represents the very best of what this district can be. And with that, pursuant to section 121.22G2 of the Ohio Revised Code, I move that this board go into executive session. Second. This meeting is being held to consider the appointment employment dismissal of a public employee
109and to confer with an attorney involving pending or immittent court action. Moved by Dr. Goodwin, second by Mr. Lacy. President Goodwin. Yes. Dr. Mr. Bailey. Yes. Mr. Lacy. Yes. Mr. Smith. M. Reard. Yes. Mr. Walker. Yes. Yes. [Music]