001oh my god I got this problem Okay I now call to order this June 10th review session Madam treasurer may you do the roll call President Goodwin here You got a Yeah Dr Bailey here Mr Lacy he will be late Mr Smith present M Reard present Mr Walker present Miss Sweep present Six present Please stand for the pledge of allegiance I aliance to the flag of the United States of America to the standy Please if you talk make sure you check your mic and hit the on button Can you hear us now Yo spilled your stuff man Dr Father can you touch your mic Hearing is happening Spilled your water Miss Riner there you go These are These are not These are church mics Feel like if I move my mic right Yeah it is
002I just spilled his All right Our mission is to inspire educate and empower Our vision is to inspire educate and empower scholars for a lasting impact And our purpose is to cultivate a supportive and engaging educational experience Do we have any bargaining units here tonight to speak Do not see any Madam treasure do we have anyone from the public register to speak Yes All right Give me one second Mr Walker can you serve as the timekeeper please When you come to the podium please state your name and address Remarks are limited to three minutes It is inappropriate to address any matter involving pending disputes grievances under a labor agreement disciplinary actions involving an employee an employee or student ongoing labor negotiations concerns or matters that have already been settled and are any matter which because
003of its nature is deemed appropriate to be discussed in executive session Madam treasur the first speaker Jason Value let the record reflect that Mr Lacy has joined the meeting at 5:35 Uh hi Jason Bowwig 1410raton Wow I'm really surprised to get up here so soon Um okay So I'm here to complain about the Belmont Marching Band but I went to Walnut Hills the Walnut Hills community organization thing last night and uh Chenise Turner Sloth happened to be there Awesome lady She was like "Hey let me help you out." So she went over and talked to the band director and the band director was like "Wow there's a problem." I was here a month ago and I talked to you guys and not one of you were able to pick up the phone and go "Hey
004some guy has a problem Can you talk to him?" Well I mean there was somebody else but nothing has changed And I'm just I'm not angry I'm disappointed in this governing body So I'm going to go home and I'm going to wait for the drums If the drums don't come I'm not going to come back That's all I got So thanks Thank you I do want to state that our individuals have made some actions Is that not correct Dr Lawrence Cuz I don't want that narrative to be out that we didn't hear you last time and that we did not take steps So let me just get some clarification of what happened with that one because we did hear you and we did send someone to do those type of things Dr Lawrence absolutely Absolutely
005Send someone uh and they actually talked to the band director and they actually have moved where they are from where they were practicing before So they were not not nonresponsive That is that's inaccurate Okay Well they were out front blowing me up Well not blowing me It's the neighborhood It's not me It's the neighborhood So I'm going to go home and see if it's cool If it's cool I'm not going to come back and bother you I don't want to bother you You guys don't want to talk to me Cool Okay Thank you Lon boy Lantern boy Elizabeth Hud Hudson Elizabeth Hudson I guess is the node here that's Okay I'm back Thank you All right that concludes Thank you Dr Lawrence Your first recommendation Thank you Dr Goodman Recommend approval of the following administrative
006appointment Um Madam President if I could take item A You take them all together A and then C through G together You have to say there was actually no motion but yeah So Mr Walker sort of gave a motion and Mr Lacy second We are taking A C D E F and G all together Any questions Yes I need to pull item G G5 for a separate vote Are there any other things Do people need a moment to look or you good to go Uh uh I need a moment real quick Madam President go ahead All right If I may I had a question It may go towards athletics I'm looking at needed closer Is that better All right looking looking at G um 3839 I see that we're on boarding uh unboarding previous board
007actions If there's anything I see brother God coming up there's any insight on there or um any followup with that because I know he was a couple positions and I think just did track as well Oh sorry Uh I'm not exactly sure uh why he was on boarded I think it had something to do with eval for spring Okay Uh but Jesse was a middle school ad That would be the one that we would need to get the details exactly why And I think I see that there's that you guys have a replacement already lined up right Correct Okay Appreciate that That's all I needed on that one Appreciate it Mr Goddard did a good job being your first time up solo Any other questions Right Go ahead Mr Walker I'm just curious Mr Gddard
008Do you know how many athletic openings are left for this upcoming fall season Sorry Uh the openings are more in the minor sports Uh it's uh mainly the sports that we didn't offer uh at every school So like your tennises uh those will still be openings Uh some of uh soccerers at schools that traditionally haven't had soccer in the last few years Um and then we have cross country positions open as well So some of your minor sports uh but like for some cross countries they may have one coach but they we didn't hire boys and girls uh because it's just numbers So they do co-ed So uh it's it's all our major sports are field but it's some of the minor sports that uh we're still trying to fill Question to follow up on
009on schools that have had children that have been willing participants that have lacked the coach like Dumbar for instance they've had the numbers for soccer but we haven't had a coach I believe in the last two years Is there any hope that we will bridge that gap for those students Yeah there there is hope I think it's just finding the coaches Uh I mean we still reaching out through social media Uh connecting trying to connect with people over at the Croc who has the soccer program that already exists So it's trying to find coaches I know there was a coach potentially lined up for one of the middle schools that were transitioning over to third good high school as a potential fit So I mean we're we're doing everything that we can potentially to find
010bodies to fill these positions If someone was interested in a position where should they go Uh the best thing is just to go out to uh the DPS website uh or Dayton Consortium actually uh to apply um or email any of the ads directly Um I don't have our email information but uh Dayton Consortium or the DPS website Can you give them a little direction on that So they go careers is it how do you get there I just want to make it as simple as possible Oh yeah Uh D um DPS.k12 k12 US if I got it right uh careers and then uh just midway down the page uh join if you want to apply for a job you click join then athletics and it redirect you to D consortium since it's kind of
011been uh it's no longer housed within uh our website and then you can find whatever jobs that you want to apply for and go from there Thank you And if people didn't get that you could just Google Day public school careers and it'll be the first link that comes up on the Google search Go ahead Mr Walker Um sorry Um not know don't know if it's for you or Dr Davis for the cheerleading ones I see it's a date of October Did we already Is that their I think they have like a fall one and a spring one So is that all one there or did we already board the fall one We did the fall already Okay Yeah that's basketball season Yeah Okay You're referring to uh like line G37 through G10 Uh that's
012for the fall of 25 Yeah it was more so just looking at the cheerleading ones but my colleagues already informed me we already did their fall supplemental piece So you're good Dr Jones Okay Gotcha Appreciate Yes sir Mr Smith Yes Um line G I just lost it So look Can you bring the mic Bring the mic closer to you G18 Um I'm looking at it and I'm thinking that the position title may be incorrect Um just wanted to make sure we get that corrected That is correct He should be head girls basketball coach Okay That's what I was thinking You want to make a friendly amendment Yes Would I like to um make a amendment to change G18's position title to head girls basketball coach Do you accept the friendly amendment Mr Walker I Well
013I'll accept it I accept All right Any other questions All right Seeing none Madam Treasure may we have a vote President Goodwin yes Dr Bailey yes Mr Lacy yes Mr Smith yes Miss Reinard yes Mr Walker yes Miss Wick yes Seven yeses Thank you And Dr Lawrence would you like to make a note about item B I would We I would make to make a note We have no um before July 10th teacher um resignations for you to vote on All right your next one of you guys have a question on the July 10th It's because it's not July 10th yet No it was I thought board member Walker had moved to have a separate vote on G Thank you Mr Smith G5 for a separate vote Madam Treasurer may we have a vote on
014G5 Are there any question I'm sorry Are there any questions or comments All right Seeing none Madam Treasurer may we have a vote on G5 President Goodwin yes Dr Bailey yes Mr Lacy yes Mr Smith yes Miss Reer yes Mr Walker abstain Miss Wick yes Six yeses one abstain Thank you Dr Lawrence Your first recommendation for review My first recommendation for review Come closer to the mic You took all of mine You took a ASAP No we on consultants Huh For review Give me together Yeah you got Gotcha I have two of them And please take a look at them for review Thank you I'll give you guys a second unless anyone's ready for questions Go ahead Mr Walker Maybe not Mr Walker Anyone else You're on the wrong Consultants Yes Okay I bring this
015up every time I still have yet to see this mobile health unit out Consultants He said both of them You can do both Yeah he said both of them Go right ahead I've yet to see this mobile health unit have any traction And is it moving this upcoming year What is the actual plan with this mobile health unit Uh that's a Jordan Harris question He's not here today I did speak to him before the meeting about something else but River remembers um I certainly after the meeting will make sure that um he reaches out to you to um answer your question I will add some things because I was in a meeting with Mr Harris Mr Jordan Harris Mr Harris and Five Rivers One of the plans this summer is to utilize the mobile unit
016to help with sports physicals as well as I believe they are trying in the fall trying to utilize the van itself to do some of the vaccinations that they have as well So it is a partnership because they're trying to play off of what Five Rivers does in the summer because they're the clinic isn't open full-time during the summer So that is just some brief things He would have far more information than I would have in this one But I think you hear you saying is it really working like what are we doing Right This is like the third and last time I saw it was we will I'll make sure he gets with you and also when it's when it's active we'll make sure you get a schedule No problem And on top of
017that one of the asks from our partners Far of Rivers was to actually start another committee to kind of keep up with what's happening like because there used to be a committee between that like focused on health and we don't have one of those and that is scheduled to actually start in August with several other community partners as we're fleshing that out Mr You had a question Any other questions Yes ma'am Go ahead Mr Smith Uh this probably directed at business manager Dr Jones If you can give um just a brief overview of some of the projects that you have listed here in the contracts I see one with the third good roof one with perfection group If you can give us kind of what those are looking like uh what's the timeline that you're
018expecting so forth and so on Okay So once um the PR is approved uh the um the vendor comes in uh they don't need to assess or anything They know um where and what needs to be done And so uh the anticipated completion date for the roof at a third good is typically a two-month process maybe less Yeah it Yeah it typically takes two or three months for the roof Uh it's all dependent on when they can get the material and they don't start ordering material until the uh PR is approved right we will have it done prior to basketball season So uh the floor won't be damaged anymore Uh now relative to uh the HVAC systems uh you know we've been discussing that for quite some time now Um I'm very excited to see
019that uh we'll be able to get some of our schools done uh to ensure you know a clean safe and comfortable environment Uh typically they're put on a schedule and they'll be done by the end of uh next school year Appreciate you sir Yes sir Couple questions for you on the HVAC process Is this the How do we land on this vendor Like what was the process Was there more than one One or two There were two uh Yes we had two uh two people that bided on the uh and profession group was the one that won out So we did go through the procurement process with uh through bonfire and uh perfection group had the uh better bid Okay And with these three schools that are listed on here what does that put us
020in our cycle with our entire portfolio of schools of those completed versus those that are still to come uh phase 2B uh will be complete and um we'll move move into phase three where we have three more schools Can you for the people at home who have no idea what phase B two is can you break that down for us Yes So phase 2B uh simply entails Fairview Roosevelt and Westwood to have their uh BAS HVAC systems upgraded Um phase 2 A took place uh last school year Um originally we had it slated to get done all at the same time Uh but because of um funding uh revenues uh we had to separate those two uh we'll separate the one into two different projects uh phase 2 A and 2B Okay And where does
021that put us with all the schools We have 27 buildings right Schools alone 27 So that was that was three that we listed and we made a general thing of the first group I'm not sure I can't remember what they were but I know we did them Just want to know where we are in the full trajectory and how many more are like in dire need are next on the thing So I would um the ones that have not been upgraded I would say are in dire need Um I don't think one is worse than any others Uh they're still operating on the old u software system Um and they need upgrades And so uh phase three will entail uh three or four more buildings and we should have it complete within uh the five
022years uh our capital uh capital budget outlay that we uh talked about two weeks ago Okay Thank you Go ahead Mr Walker Um okay So Mr got it I just was going to ask um followup question about the Croc Center and the partnership this year Do we have more students that participated Um how's the partnership going um and everything like that I think the partnership is going well Uh I think we have definitely seen an increase in the number of participants that took uh part of basketball Uh I think we're trying to grow in some of the other sports like volleyball and soccer Uh for specific numbers I don't have that That would probably be more Jesse Watts uh the partnership you know and uh middle school uh ad But we do see us growing
023uh with the crowd Appreciate it Um looking at each other uh my Dr warrants this East End contract Um I see that it's 91,000 for a summer program and I'm just curious because I don't believe our other summer program partners received anywhere near that amount So I'm curious of what's the difference with their program Ask Miss Shehi or Miss Mer to respond Don't fight over it Um the contract is based on the per allocation per pup people allocation So east end is much higher because they're servicing more students Their enrollment is is higher So that's why it's that way Now they do keep a a very tight um audit on attendees and if they don't have the large amount of students coming in that they predict then they won't get that much but it's predicted
024that they'll have that much It's about $550 per kid is the allocation they get Um and then my my last question is not for uh Miss Ryder Appreciate it Just for clarification purposes um the National School Resource Officer contract it has a um a total amount of $0 but then in the description it has an amount not to exceed $11,000 I'm curious of which one is correct Anybody jump up to the mic I am going to have uh Chief Wright come to the mic Um but I can look it up in the system I just need a couple of minutes While we wait on him I have a couple other questions if you don't mind Mr Walker Okay The app architecture what is the timeline I'm excited to see that we are going to get
025a redesign on the high school cafeterias What's kind of the timeline we looking at for that Okay There's a training station down there I know Go ahead Chief I'll repeat what I asked In the total amount on the contract it had zero dollars but then in the description it showed $11,000 Just trying to figure out which one is correct Definitely the 11,000 11,000 Okay So do we need to It's just review All right Thank you You guys can make a note to get that corrected for us please Dr Jones come on back App architecture for the high school cafeteria redesign and equipment Kind of the timeline that we're looking at beyond the design of it It is on page one Okay I am there Thank you The timeline for uh the completion of that project
026will be um we should have that done by December before December within that first semester I'm asking the long project not just the design of it like kind of what are we looking at of when we'll actually see some of the fruits beyond the design to the impleation of it Are you saying are you saying in December we'll have all the cafeterias redesigned No No Um so it's the contracted architectural services for the remodeling of all DPS high schools So they go in have conversations with the principles Um the principles had in the past have had conversations with the students uh so that there's an informed decision about um what the design of the cafeteria looks like And so we'll go through that process um and it'll be done should be done by next summer
027by next summer Okay Uh but they'll be done by all of the cafeterias will be done by next summer Okay Thank you And are we just looking at our standalone high schools or is this including the Jackson Center and the International School This does not include uh Jackson Center uh or the International School Okay Thank you Or Mound Street Mound Street has been completed Okay Thank you You got any more I do but you can go Go ahead You got one Go ahead Dr B And then Mr Smith Well um in uh on page four the PNR communication services says the annual renewal for airtime and maintenance for district radios year three of five renewal 2023 through 2028 effective 25 and 26 The only thing that changes is the amount of money Um why is
028that um why is there two different P&R communication services and why is the money split up like that and what is it for All right So you got chief right you got one PNR communications the language is exactly the same except for when it comes to the money one is 127 uh,000 Ellen is 47,000 So the PO452 for the 127 that is the airtime Yes they're both airtime maintenance So you've got airtime maintenance for radios airtime maintenance for um district radios 47 Yeah One is 550 552 The other one is 474 Correct We'll change the language up Uh as I read the PR last week one of them was for uh the services and then the other one was for like uh upkeep and upgrades throughout the year But they both say that one of
029they both say the same thing Annual renewal of airtime and maintenance for district radios The other one says the same thing So right I'm saying I'm saying that uh we need to change the language in in one of them All right So I'll uh I'll submit those uh I'll have someone from the team submit those changes Can I request uh the contract just to read what it actually is Yes I'll send that to you now Was that it for you Dr B Yeah All right Mr Smith Say what Did you need to go Yeah you Well I'm glad you said that That was one of them I was going to be a follow up with that But secondly the I just lost it Energy optimizers This shed is that going to be at Styver Is
030that shed similar to the ones that we did at the other schools a couple years back or is this something different Um what are we planning to do and then where are we planning to house the shed that's on here to be at Styver Uh the shed will be at Styver Uh and the shed will be comparable to uh the sheds that we put up at the other high schools Um in terms of where the physical location I'd have to defer to Mr Rafford Uh so there's only there's only actually one place we can put it and that's beside the other shed because we're running out of room We don't have any room to put it uh anywhere else So we we're putting it beside the other shed and we're going to it's going to
031share that pad and then it's going to have a pad under it So it's going to be right beside the other ones as the Okay That was my question trying to figure out Yeah where that would be So yeah that was that was the only place we could put it Okay Appreciate you Is that all for you Mr Smith Yes ma'am All right I have one on this document service this five-year contract Just kind of what are we expecting to re how many documents are we hoping to get through in the five-year piece and kind of where would that put us in our overall goal right now President Goodwin where um what page are we on Two Donalan McCarthy Inc Ah so on that one that's actually a typo It's not five years It's just
032one year for the software That is all that is So every year it's that $17,000 for I think it's 20 users to be able to scan in items And what's the ratio that we're hoping to get accomplished with this kind of you said one user for software to scan in This is roughly for 20 users So the idea is to give one user or multiple users per school building so they can scan them in as they're finishing it up But this will also allow us to use some of these users over at Hyde and Stanley Um the amount that you can store in here it's roughly you're probably thinking 50 file cabinets of storage Okay Under this one And whose department is actually because I know enrollment does this but I got operations tell me
033So who is actually going to own this process is more my question at this point Uh student enrollment uh Dr Lawrence will own it but we're in collaboration Uh James will do the uh training for everyone show them how to upload documents and um and so forth but it's a it's a joint effort Okay Thank you Are there any other questions Mr Smith I did I forgot I did have a followup with that So with that shed that's over there Cyber where is the current equipment being housed at if we don't have space for it right now Uh the current equipment is being stored at Jackson Center as of now on to the stage uh shed is built Uhhuh And then we will transition some of the equipment over uh for him to uh coach
034Jackson to utilize it uh at practices while we're at Styver And then once kind of uh football season kicks off officially in August some of some of the equipment will be moved over to Gardell which is our practice site for the first year Okay So they'll be using the Gardenale field for practices once uh come August 1 Okay And so then some of that equipment like larger equipment will probably just stay over at Gardenale Yeah Like like the uh fiveman sled that'll be at Gardenale because you want to be able to move that once it's assembled All right And do we have all of the equipment that that Coach Jackson needs or are we still waiting on more things to come in I think we have most of the equipment I think I I have
035to follow up with Tony about some additional practice pins uh cuz we didn't receive all of them I think we're missing We probably need to do field goals but we're going to be stationed at Gardell I'm not sure how that looks Okay Appreciate it Mr Walker So I'm I'm just curious if if we're going to put football at Styrus but then utilize Gardell then now we're adding increased costs for another trainer athletic trainer and things like that as well or increased costs for transportation for um transporting students from Styver to Gardenale back and forth But there's the space at Styver is why can't it be used uh because of the um different teams that utilize the field uh in the evening after school You got middle school um soccer um high school soccer Yeah Okay
036Is there a way to get a breakdown of what is the estimated cost that will now be increased incurred rather with this program being stationed at Gardell instead of its home location Most definitely From a buildings and ground standpoint we already maintain the field uh or maintain that uh property Um we'll have to line the field a couple of times during the season Uh I think the greatest expense will be uh transportation uh for the students back and forth from Styver but uh I can get that number for you Yeah cuz I mean if if they're going to another building and like you just said you have these other programs that are at Styver already then that's going to be another athletic trainer as well And now it's a go to garden Correct Correct We've
037uh we've exhausted um most possibilities Uh the other idea was to utilize one of the elementary or middle schools on the east side Uh however we ran into some of the same issues uh relative to um use of the field and time Like one of the fields doesn't have lighting uh and uh right after school that particular school uses the field and it'd be dark especially going into uh October uh November So uh we had a conversation with uh the city of Dayton uh bears a nice field right across the street at uh Bombberger Uh however they indicated that there's interest in keeping that field for uh community use Okay And then Styrus Field is the only high school field that has actual lights on it too right Correct Okay Appreciate it Any other questions
038All right Thank you Dr Morris Does that conclude your recommendations for review That concludes my recommendation That concludes my recommendation for review Thank you Before we go to Madam Treasur I'm actually going to jump back up to hearing of the bargaining units because one of our bargaining units is here and I do believe she would like to speak to us Are there any objections Everyone looks cool Thank you Come on up Floor is yours Good evening Protocol being established Madame President Goodwin Vice President Bailey and Superintendent Lawrence All of you board members it's good to see you again Um my name is Maria R Winfrey I am the union president for local 627 transportation school bus drivers um coming before you with some concerns issues that we have in our transportation department Also some issues
039and concerns that things have not been resolved Uh we have anou that was passed December the 17th at a board meeting It was approved and it was anou that was presented by Dr um Marvin Jones last year We still have not received the benefits or the payout or the restitution on thisou It has been signed by Dr Lawrence and also signed by myself Uh we would like to understand why we have not had that taken care of It is going on a year cuz some of the issues was pertaining to Memorial Day pay We've already passed that time Uh as I received the email this morning from attorney Alex Yuing and uh he still wants to discuss this issue but if it's been passed by the board we would like to un try to figure
040out the understanding why we have not had this taken care of So we're still waiting on this situation So I'm presenting it to the board to help assist us in this matter Also we have a couple other issues that we've have that we're trying to get taken care of And I understand you was just discussing field trips um to make sure that our students do get taken to their field trips And so uh we would like to discuss more with our management staff but as of today the transportation management staff all of our meetings that we're meeting with them have been cancelled until September We have issues that we have not been paid Restitution behind field trips that were done out of the contract was given without the proper seniority list and drivers has still
041not been paid And in a labor management meeting in March and April it was stated by Dr Benson that we would take care of this and it still has not been taken care of We have issues dealing with um things of right now we have a open route should be posted so a driver can come and do a summer route It has not been posted per our contract under article 24 All routes that's coming in must be posted 5 days included our summer and our annual at this time it has not been posted by executive director Thomas Grace stated that he's waiting for director Mr Brandon Calhoun to come back in who's over routing He will not be back in until Thursday This route is a open route for summer programs It needs a driver
042All the summer programs have drivers at this time and this is open So we would like to have this route and taken care of With that being said there's and our summer route pick was back in May 21st So we know added programs was added on after that Um but information should be done correctly including when I request the route master to understand that I still have drivers working members in the summer There are concerns and issues that have not been taking place and have not been resolved We have issues dealing with the field trips We would like to discuss that because we do not want to have the situation we had previously where our students did not go on their field trips the schools and students was disappointed that it was not covered We
043want to make sure that we have things lined up in the field trips We have drivers assigned to those field trips correctly and in a timely manner instead of doing it the same day Have it in a timely manner which I know that they put these field trips in two or three weeks in advance We would like to do take care of that as soon as possible These are the things we like to discuss with our transportation management staff but we'll not be able to have these discussions until September per the email I received this morning from Mr Craig Anderson senior executive director and concurred by Dr Benson Um those are concerns for us that we coming back into a new school year 25 26 or unanswered unresolved issues that should be resolved while we're
044out at this time to get fixed before we come back into the school year Um those are concerns that we need to resolve for our students will not be left out I thank y'all for giving me the opportunity to speak and to bring forth to the board that we can get some assistance in these issues that needs to be taken care of Thank you Thank you Miss Winfrey Miss Kid if we can get a meeting scheduled so we can follow up on this with Miss Winfrey please Thank you Madam Treasurer your recommendations for review Okay Uh 5A is uh resolution permission for the treasurer to utilize single source uh procurements This is a routine Every year we come to the board for your approval to use the single source All right Are there any questions
045Okay I have one for you on it How is the single source process working the the filling out the form and that piece to ensure it's truly a single source and not just the only one people found How's that working for us No the department has um to look and uh if it's a single source they have to fill the form and I sign it They send it to me and I sign it I'm asking how the check and balances working for it Check and balances What do you mean I mean just ensuring that it's truly a single source that they're utilizing It's just not a single source Meaning Okay Here you go Yeah The purchasing department does review those and if we have questions about it we will give them a recommendation of other
046sources If we find out that they um can have available sources out there and try to have it competed So before we send it to the treasur we make sure that it is definitely a single source Thank you Miss Allen All right any other questions Thank you Your next recommendation for review The next one is permission to advertise for formal solicitation This is a written one too All right Are there any questions All right Next one for review Next one is permission to utilize purchasing cooperatives All right Okay The next one is donations We have seven seven donations and uh thank you donors Uh when it is approved I will send a thank you note Are there any questions or comments on donations All right Seeing none your next recommendation purchase requisitions We have pages
047of purchase requisitions since this is the end of the year Let's look together and if you have any uh questions we'll answer Thank you Any questions from board members on PRs Go ahead Mr Walker Perfect Um so the first one was going to be on the esports equipment for school buildings You got esports Just some more information about that That's exciting So one of the request one of the requests we've had at a lot of the schools was different esports events So there's an Ohio esports coalition that we've been talking to seeing how they've been doing it brought in some reps and we're going to essentially try to attempt that at roughly four of the high schools Which four So these are on carts so we can try any four we would like The plan
048is to move at least one of the carts but right now the plan is Metadel Ponent Thood and I think it was Belmont but again they're on carts so we can rotate them to other schools and try them there as well Thank you Um my last question before you go on could you guys consider dumbbar instead of ponets Yeah we have no issue with that Like I said the honestly the plan is they're already doing I think it's at third good I'd have to check again They're already doing this with maybe 10 students We're just trying to help them expand that Okay Um appreciate it My next question is around I don't know if this is yours as well the access cameras Yes So one issue that we've had in the past is basically not
049having a stock of cameras at the district So a camera gets broke and it would wait maybe a week to get fixed This is to put roughly 70 cameras in our district So if one goes down we maybe have a model specifically for it There are 30 cameras in there that are going over to Stanley but all the rest is basically for a stock So if one goes down while we're waiting on the RMA we could just swap it out And these are the cameras that are up in buildings Okay Yes Um and then my last question is not for you I'm sure Um Dr Lawrence um this past school year I heard a lot of principles say that clear book bags they would prefer those So I'm curious on is there and Dr Goodwin
050this may be already in the works Is there a policy that students will be required to have these clear book bags or what are we doing with these So we actually uh working with purchasing procurement to secure clear book bags for all middle schoolers 7 through 12 And the um mandate will be that they bring that we give those to those and they use them Uh Chief Wright can speak to this but we're having new metal detectors that are um clearly state-of-the-art They actually were at the board meeting last month um when individuals are coming in and you can see almost everything as you go through the metal detectors So that will speed it up in addition to the clear book bags so that the folks who are working at the metal detectors won't have
051to look inside the book bags uh risking being cut uh risking um other injuries and also the teachers in their negotiated contract they do not have to um be at the back check So we'll have SRO and pair professionals So that team of people we're trying to make this more convenient for them So it'll be mandated that they use it and it's already at the stadium a policy It started last year that you can only come through with a clear back And then uh Dr Lawrence just to follow up if I can get more information about the increase for that uh purchase order Absolutely I think Mr Smith would like the same I uh I text my people and we're on it They're back there not in their heads Appreciate it There any other questions
052on any other questions on purchase orders All right Madam Treasure your next recommendation I have Zen now and there are three of them from different departments Let's look at them and if you have any questions we'll answer Are there any questions Go ahead Mr Walker Benefit focus Uh that should have been a recurring um recurring PO and it was not in our transition into the previous um chief of HR Previously had it been recurring I don't know why it stopped as recurring So we're bringing it back now So we we paid this last year We should pay this every year Okay So what is this She was coming up already at first How was that Benefit focus is where we manage our insurance benefits So all the health information for our staff is in there
053It um as Dr Lauren said it's a recurring cost There just was not a PR created for it Okay But so we did pay this last year too Yes Okay We paid it for um I don't know how many years we've been with benefit focus but we've paid it each year Okay Thank you Any other questions Thank you Go ahead M R if I may go back to the backpacks Um just thinking it over When did the decision get made to have the 7 through 12 students carry clear backpacks Uh that's an operational decision and I made that with the operations folks high school principles Um as we talked about safety and security for next year that's a that's a huge focus for us uh for the viewing public next year to be customer service
054and safety and security at the secondary buildings So we have um actually worked with operation We had a meeting here with all the SROs all the principles We've been working for months to think think about how we can ex expedite that process Um if you if if citizens and staff and folks remember from last year we were having long lines at Styver and Ponets and maybe one other high school uh trying to get kids through and get them through safely and quickly but also make sure that we're protected on the inside So we spent a year processing this and thinking about how we can get it done faster I appreciate that If I may um have a few more follow-up questions Um Madam President um safety and security is key I am not going to
055disagree with that I appreciate the discussions Um I'm wondering if this should be something that good that goes through policy committee or probably the student code of conduct handbook as well Um my my first thought what I've been thinking about is um my kid who's going into 10th grade how heavy her backpack is all the time Um I don't know what these backpacks look like but I'm not sure that they are rugged enough to handle the amount of things books and um binders huge I mean I'm already thinking about the back to school list and the number of binders that I have to buy I am I'm not sure that it would be I think that this is something that perhaps should warrant a little bit more discussion Um what do these backpacks look like
056I would like to get some input I'm I'm just I'm just a little bit hesitant about uh this decision that has been put in front of us today Um we will certainly provide some more information And I think we have uh a sample I'm looking at Terry that she brought the cabinet We don't have it here today but we we'll make sure you get a sample of it And those are some legitimate questions about um the amount of um materials that are in the bags bags backpacks of kids I used to check them So you are correct about that Dr Goodwin should we bring this to policy committee Policy or student in the curriculum one Like what do you guys think I mean or code of conduct which is something that we review every year
057It doesn't matter to me either Any of them are fine Any anybody else has any thoughts of where you guys want to talk about the day-to-day school part of it Yeah Or operations and tech like any of those Yeah I would I would echo board memory I think it's the clear book bags Like I said a lot of principles did say that that may help with getting students in I think though as far as um are you going to penalize a student now for bringing their personal book back and not this clear one and what's the guidelines for for something like that So I I I think yeah a policy or something like that should follow it I just hope every kid has a locker this year We got different goals That's how old Uh
058board member Walker I think you met us in Mason last year for the principal institute Is that correct You came out Yes Yes you sure did Uh we're have we have breakout groups scheduled for there to clean up uh some of the details of that with the secondary principles when they come back from break Please join us I would be there this year but I did did my first So I would ask from the group you're talking about a draft of that policy to take to policy That way we're not drafting ourselves It sounds like there's a group that's working on this already Got and then we can take that through policy to have that discussion No problem All right Any other questions All right Thank you Madam Treasurer Is that your last recommendation Yes
059All right Miss Hamilton you have a recommendation We have to give them to put you a section on here It's under her name She has a resolution that she would like to talk to us about The floor is yours Uh good afternoon board members and management and staff and community Uh I'm really excited to put forward a resolution um which would allow the internal audit department to grow uh for this next year I've included in the budget an internal audit uh internal auditor uh coordinator position and per the resolution from the board on April 26th We are and we are still freezing hiring for those positions that were not already established in the school year 2024 to 2025 as the internal audit department was not established and that or it was newly established in that
060year or in this year um that would mean that I am not able to grow the team and I think this is an important step and investment um and strategic move on the district's part Um so I'm I'm here to put forward that resolution to allow that hiring to happen and um to make sure that I'm getting oversight from you all as well Can I answer any questions about the position itself Thank you Any questions from board members None I mean okay All right Thank you Is it for Is it for the person Okay before Go ahead Nita Question on purchase items for Mr Mr Walker The floor is yours So to go back to the um purchase order ones on the under 15,000 I see travel and mileage uh for operations and there's one
061for HR and I'm curious on how does that work in line with the resolution that the board passed a few weeks ago and what's the breakdown with this Is it reimbursing Like what is this What page are you on so they can catch up with you It is page six I believe Let me make sure No it's not page six It is page seven ask is it anything different than like the normal travel that occurs in the district No this looks like Yeah they're just they're normal per per DM but I can find out We don't and team sponsor Yeah I'll find out We don't have them on the academic side Operations has a they have stipens I'll get with Dr Jones and figure it out Travel and mileage for operations department travel and mileage
062for human resources not to exceed 15,000 I see Andrew's off his seat Yeah Usually usually like the participant ones they'll do like blanket purchase orders which will cover like mileage to like traveling like in the district and stuff to like random buildings and stuff that they get reimbursed for for like that stuff which is usually usually they'll just do one purchase order for like the beginning of the year to like cover the whole year That answer your question Mr Walker Exactly what I Exactly what I said Thank you Thank you Dr Jones He had some comments he would like to uh so thank you Madam President I'd like to uh ask uh Dr Benson Taylor to come up Um and this is not a rebuttal to anything that you know our president of the transportation
063union shared uh we would just to pro we'd like to provide more insight into what was shared and so Dr B Thank you Um good evening I just wanted to um give some updates on the information as related to our labor management with um the drivers union Um we have been in consistent talks every couple of weeks actually with Miss Winfrey and the stewards and Mr Griffin and the initial personal leave grievance that was agreed upon last year um involves the additional personal leave day that was granted at at the passing of the contract And so the question is because the additional day was granted at um after well really close to the end of the school year The question is how many people actually got paid out for that day or or used were
064was able to use that day And so we now have a list of all of the payouts um for the the transportation department for their per personal leave and now we're trying to um review that as it relates to the number of personal leave days that were put in and actually utilized by the drivers So it is requiring a great deal of um review of records and so that is taking some time to go through that and that's that's where we are on that Um a few weeks ago I explained that um in our in our discussions that that was taking some time Um we are also working with um payroll um again to determine how much people were actually paid out for Um payroll when they sent it over thought that everybody had actually
065been paid for their additional day because of the time frame So we're trying to compare um the records that we have Um we do have a couple issues with summer pay Um as Miss Winfrey stated I have have already agreed to pay that Um she sat down with Mr Calhoun to discuss the um amount of hours that need to be paid and so that just needs to be processed so that we can have those hours paid out Um there were no LMC's in June July and August of 2024 So we were just following the the process and addressing issues as they arise Um we do have issues uh with onboarding and I talked to Dr Davis today We've had to go back through all of the board agendas for the last 6 months to determine
066um where the dates are off Um again a couple weeks ago we discussed this with the union that it was a matter of comparing all board agendas with um the dates that the employees EAF stated and the dates that those drivers had passed the civil service exam So again comparing records we actually sent that list to the union today Um and I think there was a thing about uh field trips We are in the process of looking at how we do field trips One of the positions that um is involved in this process is our logistics specialist But as you know we're in the process of working with um Oops Oops Oopsy on um they are organizing And so we cannot move forward with that position um while we're in that process And so all
067of that is on hold until we get through the um organizing process And then um we are working on issues with the field trips We have a problem where field trips are um accepted and then turned back in um and and the contract says 1 hour before the trip occurs And so we have a huge problem with people turning back in field trips And so um one of the things that we talked about the union was having a a collaborative conversation about um how we address that and those field trip issues And so we are continually working with the union to discuss these issues and figure out But some of these things that are on our radar are things that require a lot more investigation and we are doing that Um we are updating the
068union as we go along and um certainly not opposed to the labor management relationship Some things just take additional time Thank you Thank you Madam President Thank you All right So we have two policies We have one for first reading and one for second reading The second reading actually came at last month's review session and it came down because we got a little bit of feedback but now it's back up again for that one So first we'll do the first reading Now in so much as the board of education is committing to the continuing updating of its policies rules and regulation manuals and the committee which was appointed has been working towards that goal the following are brought at this time for first reading in compliance with board file BFC policy adoptions Now for now
069therefore be resolved that the board of education of D City School District McGomery County Ohio hereby adopts accepts and adopts the following policies that have been codified for inclusion in the handbook of policy rules and regulations GCBE professional staff vacation and holidays administrators and supervisors GCB DDD paid time off for bereavement personal days and court reasons Administrators and supervisors GDB support staff vacation and holidays non-bargaining unions JO student records These policies are being read for the first time As such a motion or second is not required The policies will be available in the superintendent's office for review and comment prior to the second their second reading and adoption by the board of education Furthermore the policies will be reviewed by the superintendent's office the board's office and the legal department of the Dayton public schools
070prior to the second reading Any questions or comments on those ones before I move on to the next one All right Resolution to adopt board policy second reading ends as much as the board of education is committed to the continuing continuing updating of its policies rules and regulations manual and the committee which was appointed has been working towards that goal The following is brought at this time for second reading and compliance with board foul JFG interrogatives and searches Now therefore it be resolved that the board of education of Dayton City School District McGomery County Ohio hereby accepts adoption of following policies that have been codified for inclusions in the handbook of policies rules and regulation I move that we adopt policy JFG Second It's moved and second Are there any questions Seeing none Madam Treasur
071may we have a vote President Goodway yes Dr Bailey yes Mr Lacy yes Mr Smith Yes Miss Reard yes Miss Mr Walker yes Miss Wick yes Seven yeses Thank you I'll ask board members if you have brief comments we'll take them at this time Does anybody want any comments out before we move into our next order of business Go ahead Mr Lacy Can we can we consider um meetings the remainder of our of our board meetings this month and the July meetings be moved to 4:30 Okay Does do you need an answer right this second Huh You need to answer right this second No Okay Can you all think about meetings being at 4:30 for the remainder of June and July of which we All right By the end of the meeting so that gives
072you time to check your calendars All right great suggestion Mr Lacy Go ahead Mr Smith Um briefly um appreciate people that have reached out with concerns around um their placements and things like that So I want to encourage folk who did have an issue to reach out And I want to also publicly state that I want them to be able to feel comfortable with reaching out around things that they may think are incorrect Um even if they are correct I think I just want people to feel comfortable with reaching out around things that pertain to their status here in the district Um and I want them to know that they have the backing of our district to be able to do that because I don't want people to fear that they cannot reach out and
073say that something is wrong and fear that they will be you know targeted or have have an issue with their their position here So I did want to say that here is I've seen a lot of people reaching out uh with questions and concerns And so I did tell a couple people I would say that um cuz I've also heard other people feel that they did not want to kind of kick up anything or make a fuss because they felt like something else may happen to them So I just wanted to put that out there that I want people to reach out and not just in this just I think anything around the district If there's something you see or something that just isn't right feel free to lift those things up And I want
074people to be able to lift things up around the district without fear that they're going to be targeted for uh lifting that up Outside of that enjoy the summer Thank you Madam President Thank you You have so much Mr Walker Go ahead Um very quick for me Um I would just um have everyone keep in mind House Bill 96 as it moves through the Senate Um the Senate did submit a a lot of proposals in their budget back to the House Um so take a look at that and reach out to your state legislators um and legislators across the state um that's not in your area to try to get like things really that affect public education to be done correctly and not just for private negotiators and things like that Um lastly I would
075just say um to our students family and the community um it is June so happy Pride Month to those individuals especially the students staff and people who look like me Thanks Yes Go ahead Thank you President Goodwine Um I would like to add in addition to um board member Walker the subset bill um for House Bill 96 did remove the transportation amendment um that would prevent DPS students from using the downtown hub while going to and from school Um we have yet to see what the final version will look like Um but that was good news Uh I would like to echo board member Walker once more and wishing everybody happy pride Uh we are proud to have a district that welcomes everyone as they are Um and so this is a great month to
076celebrate that And last I would like to thank the employees who made this meeting here today work This is a lot of work to set up all the chairs and microphones and I am uh very grateful for all the employees who have put that work in today Thank you Anyone else All right Well thank you guys for coming out I'm glad that we were able to at least have a short meeting on this summer day Pursuant to section 121.22G2 of the Ohio Revised Code I move that this board go into executive session This meeting is being held to consider the appointment dismissal of Republican poems Is there a second Second Moved a second Any questions Seeing none may we have a vote President Goodwin Yes Dr Bailey yes Mr Lacy yes Mr Smith yes Miss
077Reard yes Mr Walker yes Miss Wick yes Seven yeses Thank you I don't kidding