001There you go. Rise and take the pledge. Like to welcome everyone to the July 21st meeting. Um we will start with recognition of delegations. Anyone wishing to be recognized to speak on any agenda item or to be heard as part of the section of the agenda dealing with delegations or citizen comments or to identify themselves by name and the point on the agenda where they wish to be recognized. Anyone else? Okay, moving on. The recommended actions take um A, B, and C together. We have provided um the board with the minutes from the July 7th meeting. Um vouchers enclosed of payroll checks and electronic uh transfers. And our financial statement for June is also enclosed. Okay. Do we have a motion to approve the minutes of the July 7th, 2025 meeting as prepared or as
002corrected? A motion to authorize payment of payroll checks 401362 through 401-983, voucher checks 146272 through 146313, and electronic transfers ET 3256 through ET 3260 as recommended. Voided payroll and voucher checks not listed on the voucher listing in the above sequences are not approved for payment by this motion. Also a motion to accept the financial statement for June 30th, 2025 and file it for audit. So moved. Second. Motion was made by Miss Butler, seconded by Mr. Isaac. Any discussion? Yes. Uh, is this a correct date? It was changed on there. On yours? Yes. Okay. Did you print yours before you came? Yes, I did. We changed it on the agenda today. Okay. We apologize. the bowling operations fund uh its percents at 27.66. Yeah, a lot of the uh roofing projects have not not hit yet.
003Invoices haven't come through from the summer. I suspect that only if he's on Facebook and it'll still be it'll still be well under the Yeah. Yes. Okay. Thank you. We got a motion in a second. All those in favor say I. I motion is passed. Moving on to new business personnel. We have a few resignations. Um, Jess Adler, special ed teacher at the high school and also uh 1/4 of a stipen for unified track. Crystal Crystal Grenard, special ed TA at the high school. Karina, I'm going to struggle with this one. I didn't practice. Majam Ko, she was assistant coach for girls wrestling for a quarter of a siphon. Bernard Reedford uh is resigning as science department chair and Ethan Wigan uh assistant coach for girls wrestling also a quarter recipient at the high school.
004We have a motion to accept the resignation effective immediately unless otherwise indicated from the list above. So move second. Motion was made by Mr. O, seconded by Mr. Isaac. Any discussion? All those in favor say I. I oppose. Nay. Motion has passed. Moving on to employment recommendations. We have a few recommendations. Uh Dustin Boyer, strength coach, um half typen for the high school. Caitlyn Lamar, special education TA, Bailey Phelps, PE teacher at West and head coach for volleyball, and Ashley Wilson for a guard instructor half stipen at the high school. Do we have a motion to confirm the employment from the list above? Okay. Second. Motion was made by Mr. Isaac, seconded by Miss Butler. Any discussion? So, uh, was that the only opening on the guard instructor? I know it's a half stipen. Are
005we still looking? I believe I believe the other half is filled. Okay. I think we took it. Did we take something earlier in Miss Burn? I think so. We have a motion and a second. All those in favor say I. I. Oppos? Nay. Motion is passed. Moving on to employment termination. We uh are recommending the termination of Ashley Dowsman from Food Services Bookkeeper effective 71625. We have a motion to terminate the employment of Ashley Dawsman effective July 16th of 2025. So moved. Second. Motion was made by Mr. Oat, seconded by Miss Butler. Any discussion? All those in favor say I. I oppose. Nay. Motion is passed. Moving on toformational proposals. Um Lois, this department chair. He's uh what is he? He's half time. So he's not here all of the time. So, um, he is
006going to resign from that position and we will likely have someone fill that position who is a full-time teacher here. It's a personnel issue and her job is not phased out, but we are looking at how we will structure that in the future. We temporarily have someone filling in who is knowledgeable of the positions. routine education. Uh are you on the budget? Uh which line item did you say? 1850. 1850. Oh, do you want the rest of this packet back? [Music] It was It wasn't an unusual number. Oh, I don't think I anticipate anything. Yeah. Um, I don't think we're to that point yet. Um, I'm not sure exactly. I kind of see where you're looking at on there. Do you have the paper she's talking about? You don't have to bring it to me.
007I just want to make sure you have See? Let's see. We talked. He is uh Mr. Rican is working on septic tank issues right now, making sure that we have the correct size for that. It's a little bit larger than he thought we were initially going to have. There's also they're looking at they're doing some dirt work on the property or where it's located in the neighborhood. Um, and then positioning the septic tank in the right place and the house in the right place. So, we haven't broken ground on it, but we're still doing the leg work on just to get it ready to begin. Yep. We have some big projects with the roof repairs. Um, we're currently putting in uh batting cages at the baseball field. Um, we put in a um a shaded
008covering out at Farmersville Elementary that So, that's complete. And then, um, at Mars Elementary, we may uh there's there's kind of that loop where parents pick up. Uh, we plan on doing some work there as well to make that to make that easier for pickup. Thank you. August 6 is the first day for students and we'll have staff back on the 5th, the morning of the 5th. Mhm. Okay, moving on to superintendent and staffformational items. turn it over to Bo. Are you ready for that or do you want the self insurance fund? It's just uh back to having another good month. Yep. As I say, there's ad. So, yeah, it's always that's the first thing I look for is what that difference is and it's a positive. I'm I'm happy person. Okay. And no questions
009asked by board members tonight. So, would you want to take us all the way out? We have um meetings coming up on August 4th, August 18th, and September 2nd. And as we just said, our first day back for staff will be August 5th. And we will have everyone back for some breakfast and just get together. And then our kids will return on August 6th 6th. We're excited to see them back. And um Bo is going to go over our budget and give you an overview of operations. You going to do that also? We are not doing that. Okay. He is not doing that part. He is just going to go over the budget. Yes, just the education fund and rainy day fund tonight. So, we'll do operations and debt service next time. Uh because I
010don't have that presentation here. So, um most you guys have been through this before kind of we'll go through it the same way we have in years past. So, uh these are our two well uh timeline. So, uh we're going over that today. operations debt service which is our tax taxable funds the next time and then um as long as everything goes well we'll bring uh permission to advertise uh to the next meeting. So education fund is based on ADM. So based on how many students we have, that's how we get our funding for our education fund. And then uh rainy day fund, which we'll talk about after that is strictly based on how much cash we have in the bank account. So more like a savings account. Starting with education fund, you can see
011our ADM and enrollment uh for the past several years. So um you can see from 2122 to 2425 uh it's down about 180m. So you multiply that by whatever the foundation complexity amount which is you know you can use 7500 as a decent uh starting point. So uh you can do that math and see the difference between if we would have been at that level all the way through to now. Um enrollment is a little bit misleading because you might think well in 2122 we had 2064 enrolled and here we have 2040 but there's a big difference in ADM enrollment includes preschool. Uh so uh just from 2324 to 2425 we went from I believe 48 preschoolers uh last year to 81 this year. So we saw which is a good thing. We saw a
012big increase in our preschool which is uh you know part of our strategic plan going forward is to increase those preschool enrollment numbers uh and hopefully capture more students early and get those interventions in place to help alleviate maybe some issues along the way and also show parents that uh how great school system is from from the get-go. So that's why we can't go by the enrollment number when we're looking at funding. We have to go by the ADM. So last year was 1950 and then in the spring was 1910. So that um you know student loss uh from October 1 to February. There's a couple different things that could happen. Uh a lot of it is early graduates uh is where that ADM uh most of that is. Can also be due to expulsions
013um and transfers out. So those are kind of the three main reasons why our our ADM goes down from October to February. And this is just a graph that Mr. Evans always included in here. So figured I'd continue that tradition. Uh you can see, you know, just from the turn of the century kind of where we were at versus where we're at now. um was a pretty steady decline u up until about 2019 2018 and then uh we we saw a kind of a leveling off since then and so uh we hope to turn that trend the opposite way and make it a smiley face in the future. stuff our foundation complexity funding. So, uh, the most important part. So, for 2026, fiscal year 2026, this is our foundation complexity funding per student that we
014get. Uh, so a 2.06% increase. Uh you can see that is bigger than last year, smaller than the few years before that. Uh but this isn't exactly the entire story. Uh the way they came up with that amount. So foundation is the amount that every student receives no matter what. It's just a base amount. Um it was $6,681 last year, 6,967 this year. So about a 4% increase. Where we see that decrease in the 2.06% is the complexity part of that. So the state decreased the complexity index by 16%. Uh so our index went down 16% and then the amount that that bases on went down about6%. So in total we lost about 17% of that complexity piece. And what that is is uh every student gets it, but it's based on our total number
015of students on SNAP uh TANAF, foster care. U so even though those numbers have either stayed the same or went up in recent years, we're actually seeing a decrease in funding in that area. And so that went from last year we got $781 per student to this year we're getting about $649. Uh so a loss of $130 per student. So while we went up 300 a little under $300 in the foundation, we went down 100 plus in the complexity. So all that said, it balances out to about 2.06% increase per student. But unfortunately, that's not the full story either. That 2.06% 06%. If we look at it, if ADM this year was exactly the same as it was last year, that would be about a $300,000 increase to our education fund. The bad thing is
016is that that 2.06% includes textbooks now. So, they used to have that separated out. Well, this year they rolled that into that 2.06%. And so out of that $300,000 increase, we spent $250,000 on textbooks this year. Now, this is our our big year. Uh it was reading, which is our largest one. So, uh we'll talk about that later on. We don't anticipate another 250. But as you can see, uh really in new dollars, that's about 50,000 more in new dollars if our ADM stays the same. So, that doesn't go up or go down. We got about 50,000 in new dollars for f fiscal year 26. So just keep that in mind as we go through because we're not going to budget as if we are staying the same. We're going to play it a little
017more conservative. Uh as you can see in 2024 we talked about that fall and spring ADM. um those averaged out to about 1,958 students. And then 2005 it averaged out to about 1,910 students. And so for 2026, uh we're going to assume 1,880 students. So loss of about 30. Uh we we really think we hope we're planning on that there be more uh students than that. Uh but we don't want any surprises because we we did um I underestimated the the ADM last year. So we were kind of right we try and go lower than what we think and we were really right at the edge there. So um we budget for that hoping that it's a better number than that. So if it is $180 what you see is basically a loss of $56,000
018u from last year. If it stays the same, it's a $50,000 gain. If we go down to the 1880, it's a $50,000 loss. So, this is our estimated revenue that we get. Um, thanks to United Fidelity Bank for the the nice interest on our on our investments that we have. So that that has been uh really helpful in when we've had this kind of stagnant uh enrollment uh to to have that money there, but we don't want to plan on that being there forever because Federal Reserve at any time could start uh uh decreasing those rates. So um we feel like with the way our cash balance is right now, we're pretty safe to assume we'll receive about the same revenue uh in 26 as 25. Um, but we definitely don't want to plan on
019any more than than what we what we got. So, um, student and adult fees, as you guys probably remember, which kind of goes back to the textbook, that you can't charge fees for that. Uh, we can't charge really any fees for students except for parking fees. And then, uh, as you'll see down there, like if there's damages to textbooks or Chromebooks or things like that. Uh so that 1741 um is like pool fees. So people that rent out facilities, pools, things of that nature, lost library books, parking fees, things like that, things that are non-instructional. Uh we can't charge any fees for anything instructional. Um the kind of jumping down the next the curricular materials rental, that's the damages. Uh this is the state funding that we talked about where you can see uh that
020$56,000 estimated loss uh year-over-year. Uh technology grants um that's kind of a wash with our education fund. That would be the digital learning grant is the main main one and that is a state competitive grant. We don't always sometimes we get the full amount, sometimes we get 5,000, sometimes we get 9,000, but you have to pay it out of the education fund before you get reimbursement. So, we put it in here, but we also have to budget for it in the education fund. So, we'll we'll budget assuming that we'll get the full amount. Hopefully, we do, but may not. Um, and then Medicaid reimbursements, uh, we've seen this number, uh, has increased pretty good. Um, I think they're doing a a across the board a better job of, uh, a better job, but a good
021job of putting those claims in. And then other is um if we have CPR reimbursements, uh jury duty, if a if a employee goes to jury duty and take gets a paid day off, they have to send us that whatever they get paid for that outside of mileage. So, uh those are just kind of little things that add up over the year and not really a not really a big big line item. So, with that being said, here is our projected education fund budget. Uh, you can see we've had pretty substantial increases over the last few years. Uh, this year, um, our total budget is, uh, projected to be about 2.47% higher than last year. Um, and we'll we'll kind of walk through. um budget doesn't mean that you're going to spend every every bit
022of it. Uh there's got to be some some room for some unexpected things. So, we'll we'll talk about how that 2.47% just because it's a budget number doesn't necessarily mean that it is an actuality thing. Um so to go through kind of some changes we've we've really tried to do when we've had vacancies or people resign or retire uh we've really worked with the principles and Dr. Stewart has has talked to the principles at the schools and the teachers and we've figured out uh you know where can we uh kind of make changes where can we not fully replace positions or is there a possibility of um you know a teacher moving to a different building to cut you know different things like that. So you'll see both sides. We've had to add some positions,
023but then there's also been some positions that we haven't filled, which has helped keep that budget increase be as low as it is. So at Farmersville, um we added budget for a full-time special ed teacher for preschool. U like we said, that's part of our strategic plan of getting those kids in earlier and having more going to the five days a week preschool. Um, and so our our special ed department really felt like we needed additional resources at at that school. Uh, our librarian at Farmersville uh retired this year and uh to kind of match what the other elementary schools did is is we replaced that position with a TA position. And uh and then we also this change actually happened last year but too late in the year to add it to the budget
024but uh an additional day for our music teacher at Farf. You guys can stop me at any time if you have questions. So on the librarian you know obviously we had a certified librarian in uh the TA will keep us in compliance with all the rules and rigs. Yes. So, we have a certified librarian for the district, which covers our requirements for the district. And uh I think she's going to do a great job training and working with all the TAs at at the elementary schools and junior high to just so you guys all know that that Julie Kissinger is moving into that district role. So, she will be supporting the librarians at all the other schools and also fulfilling the role here at the high school. So, that'll be a great hand. Yeah. Yeah.
025We're really excited about that. Okay, Mars, uh, we had two teaching vacancies. Uh, believe one moved to the junior high, which we'll talk about later. And the second one, I can't move to west. Is that it? We moved the kindergarten section to west. Moved the kindergarten section to west. So, uh, you know, due to we looked at enrollment numbers and future projections and, uh, working with, uh, Miss Buchard, we felt like that those, uh, positions didn't need to be filled right away, uh, due to the enrollment numbers. At West Elementary, uh, we added budget back in for the Youth First Social Worker. This was grant funded this year. uh we're like 95% confident we're going to get grant funding for 2026 as well, but in the in the case that we don't, we wanted to
026make sure we had budget for it. Um and then uh prior to this year, we only had two sections of fifth grade. So we uh because of enrollment, there was another fifth grade section added and then there was some movement in within the building uh to fill all those spots. And then we also added a position for full-time special ed teacher at uh at West as well like we did Farmersville. At this time we are not filling that position. Uh but that depending on enrollment and needs that could eventually be one. So we wanted to start preparing for it now uh just in case we had to make a change uh mid year or uh even next year. We kind of already had that built in going forward. So, at the junior high, we added
027a certified teacher for our career and college readiness class. Uh, this was required uh by the new state diploma changes that we add this class. Um, it could either be at the high school or the junior high. So, that's junior high was the landing spot for that. So, hopefully the kids will be a step ahead by the time they get to high school and uh they won't have to worry about taking that class when they get there. So, and Kate Offererman will be teaching that and I think she will slide into that position with a lot of resources. So, we're excited for that. Uh at the high school, uh we had a retirement in the math department which we had been anticipating and we actually were uh had had known that this was a possibility.
028So, we were one position really probably overstaffed which you know I don't want to say overstaffed. they were using uh their classes were all filled up, but uh they were able to do schedules differently so that we did not have to backfill that position. Uh and then uh we added budget amounts for four academic team assistant coach stipens. Uh we were kind of a little behind the times with that one. a lot of other schools had already been paying uh those assistant coaches and so we felt like it was necessary to invest in our our academic team and our teachers that are going to help out there at the district level. Uh last year we did increase late in the year our substitute teacher pay and so when you increase the pay you got to
029increase the budget level for that as well. Um really not not by a ton because we weren't maxing out that budget uh as it as it is. Um the one I really want to talk about is the professional development travel. Um right now those funds are still kind of up in the air. um that which is where we uh you know do majority when we show education professional development you see a lot of title two a lot of title four uh we don't have those funds yet uh they're still being held for federal review uh so they have not been they've been appropriated by Congress uh but the executive branch is holding them for review right now so we don't know what exactly that nobody knows exactly what that means uh they believe that we
030will receive those funds. We already have budget amount. We've already applied for them. We already have our budgeted amounts. Uh we just don't have the go-ahhead that the money is actually there. Um so because of that, uh we we took that money and we put it in our education fund. Um hoping to not have to spend that uh that we will receive those title two and title four budgets. Uh and then uh for the occupational therapists, we added those uh that position in there. And then we were able to remove the line item for joint services for special education, which was at this point just paying for occupational therapy shared resources with North Posie at the time. So that line was kind of kind of a wash. So, here is the comparison for 2025 to
0312026. Uh, you can see it's a total increase of about $464,000. Um, kind of some of the numbers that jump out is the 12,000 line special programs. This is a lot of our special ed department. Uh, the 10% big increase. Uh that's those two preschool uh special ed teachers that that were added to the budget uh is is a big portion of that. Um the payment to other governmental units within the state. Uh that reduction was where I just talked about the occupational therapy services were paying. We were able to remove that that budget from there. And then that budget was added into the 21,000 which is another big increase. Uh but also uh that's where that youth first uh budget sits as well. So we added that back in into there uh on the
03224,000 line. This is where uh administrator salaries are and then also our school secretaries. Uh we have we had the assistant principal position at West uh that we did not fill uh whenever our whenever she resigned uh but we did keep that in the budget uh in case we need that position later on. Uh the decrease is we also had uh last year we knew that we had two maternity leaves and so we had budgeted in an administrator sub salary in there that uh could have potentially covered that but we ended up covering it in house so we didn't didn't have to use it. So um that was good saved us some money. And then our support services central services that's textbooks. So we had budgeted 300,000 last year. Uh we're budgeting 200,000 this year
033because it's a a lighter load on our uh textbook adoption this year. Uh reading at the elementary schools, as you can imagine, is a lot of big expense. So that was why it was $250,000 this year. And so um like I said, $464,000. Uh but just off the top where we're talking the youth first budget at $50,000 uh the open administrative position at $75,000 and then the preschool special ed that we're not filling at $85,000 is almost half of that budget that we have budgeted but we don't have plans right now to fill. So even though that's a change of 464, we already just easily from the top don't plan on filling about uh you know 250,000 of that. Oh, right here. Yeah. 19284211. Okay. So, our cash balance, so we started the year with
034$9.7 million. Uh, this our income, that's that miscellaneous that we showed at the start. our state support, our interest income uh gives you your total uh income revenue that's coming in. So, we project if we spend 100% of our education fund this year, we'd be at about $9.3 million. Uh we should not spend 100% of our education fund. Uh we, you know, the goal would be about 97 96% of that. Uh and then you follow that through 100% spending last year, then going with 100% spending this year uh would leave us at about $ 8.5 million. So still a good cash balance. Um it is does show a decrease. Uh but again that's assuming that we're spending 100% of the budget each of the years which u unless something crazy happens should should not be
035the case. Worst case scenario. Yes. Any questions or how many questions? I think you answered a lot of them along the way in your expert. I think we're one of the few in the state that doesn't because it's just a given whenever I go to conferences they're like how you know how do you stay below your is it 10 or 20% limit and I'm like oh we're at zero so yeah I appreciate you guys strategizing to not have to back bill or absorb with the the other employees. You know, the the the thing and right now we have I'm just conservative by nature and I know we have a good cash balance and uh we don't ever want to get into a spot where we're having to kneejerk and uh riff people and do those
036things. So, we're we're hoping that as we go if we're fiscally conservative and being smart with our resources that that day would hopefully never come. We think we can operate without feeling a pinch right now by just being really smart about what we don't have to have. I mean, and there it's not like we have to act right now on that, but I think we always act on that. We can think about that going forward. We'll always keep ourselves in a good place where we can stay to small class sizes like we've committed to and still uh helping our teachers to have the resources they need to do their jobs. Oh, that's part of the marketing piece as well. The draw Yeah. kids to not burn. So, Yep. And then there's always plan B, C,
037and D before we get to worst case scenario, though. Okay. Rainy day funds. This one's much more straightforward than all the other funds. So, here's our projected revenue. Uh the 135 that we had in 22, 23, 24, and before that was repayments for the turf football field. It was paid out of the uh rainy day fund. And so those payments were donations that were coming back into it. Uh we as of right now don't have any all those payment repayments have been completed. Um the only kind of outstanding repayment that we will make in the future that we have planned right now is once we uh get a good process on the houses because we did pay for that first house out of the rainy day fund. And so eventually once we build that account
038up high enough we'd like to transfer that money back to the rainy day fund. for that could take a few years to to get to that point. So, as of right now, we're not anticipating any revenue coming into the rainy day fund. Uh if there was revenue, which I'll probably talk about this later, too, uh it would be a transfer from the operations fund uh just to to put some of that cash or rebound or spend. Yeah. So, this this one's going to be real boring. our budget is going to be the same as it was the last few years. Uh 2023 was that outlier because of the house. We uh bumped up that appropriations for for that year. But once we got that and we sold the house and we're we're kind of in
039a pretty good spot to use those funds to continue on that that process. um for the actual budget. Uh we do have funds in for regular programs which would be like a building trades house. So if something uh you know if we had a large piece of land or you know something that we were going to use for a bigger purchase price or we were able to do two houses at once and we had to go back to this fund. That's just where that budget is sitting at so that we can do it. uh talk about the transfers. Uh we haven't had to do it since I've been here. Uh but that would be transfers to like the self- insurance fund which as we talked about earlier in the meeting is going really well. So
040hopefully that never has to be touched. Uh and then the maintenance of buildings. I know we talk about it every year and I have to figure out exactly the uh how this is, but we have to keep for insurance purposes a budget of five times the deductible amount of $35,000 for the excess liability trust fund for underground storage tanks. So, if something were to ever go wrong, that's where we'd pay for that insurance from for remediation and for replacement. And we'll talk about this when we get to the operations fund, but those are at the end of life. So, we will be looking at replacing those before we have hopefully ever have to dip into any sort of uh emergency uh remediation fund. Do they uh test that annually? They do. Yay. Yeah. Yeah, we
041Yeah, we actually they they do they have daily tests and then they have more thorough monthly tests and then um I'm off there. And then um they come down once a year and kind of audit everything and do a very thorough test. And um you know there's there's always a thing or two to correct with a reading or something like that. But um yes, our our tanks are still good, but they caution with the age that it's time to start. And the state actually has a program where they will pay half the cost of replacement. So we'll take advantage of that while we can. If I can get this back. Okay, half the cost for the removal and replacement of those or is it just on the rem? If for if we do the same
042size for underground. Yeah, let me refresh it. Yeah, it's not letting me. It's getting to a good part, too. There it is. Amen. Okay, here's our cash flow advertised budget. We have 1.7 million uh in cash right now. We spent 100% of the 2025 fund. That takes us down to 944. And again, if we spend 100% uh of 2026, uh it would bring us down to 169,000 in our fund. But again, that would be absolute worst case scenario. and we hope to never have to spend 100% of our rainy day fund. So, here is the actual projected um um and that even that 10% that's just for if there was ever overages in the house as far as if there was a cash flow issue of buying materials, but I don't anticipate that to happen
043either. Uh so even with that, this is still a conservative estimate about $1.6 6 million the end of 2026. That is it for the rainy day fund. I don't have any questions. That just the rain effect. Uh, no. It was $900 a piece. Yeah. Yeah. It's been a while since uh I've looked at that exact number because we've actually already hired those those positions. So, okay. Any other questions? Thank you for all you do. Okay. Yep. We'll do. All right. We are jerks. All right. Thank you.