Public Work Session October 15, 2024

001[Music] he [Music] [Laughter] [Music] a [Music] he [Music] St [Music] [Laughter] [Music] session to order can we all rise and place the flag to recite the pledge allegiance I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for Madame President trustee Blake King may we take a moment of silence this is uh breast cancer awareness month for many of our staff members that are breast cancer survivors just moment Applause thank you thank you madam president all right roll call trusty Blake King we're here truste Ellis here trusty Candelaria present and trusty Murphy is also present we show for board members are present today with one absent Dr Wilson okay okay what we've got tonight is basically

002board policies a work session uh to go through the policies we've got quite a few tonight uh we broke down the first group as a special update these are based on legislative changes uh little background uh for people uh that are here tonight that might not be familiar the board uses Neola it's an agency that uh revises the policies for the board a lot of school districts in the state use this organization and they'll take the policies current policies incorporate any legislative changes uh a lot of the recommendations then are in green uh that they want added to the policies and again based on their recommendation uh they'll cross out policy sections that's where it's it's in pink you'll see the strike through uh where that language is removed and usually replac with with more

003language so uh we'll go ahead and get started the first legislative policy is 010 and that's just definitions and you can see there those are pretty standard definitions one thing that was added to this policy uh they talk about executive sessions uh that you can invite outside individuals into executive sessions I believe that's been current law it's just uh it's spelled out a little more defined uh in that addition to the policy Dr Wilson I apologize when I received my packet I was told that 0100 5136 and 5200 we're still waiting upon review by legal councel is this the final versions or will we be reviewing this at a subsequent time because I did not review these three because of that note says right in my right here okay yeah it says fided upon receipt

004from both from legal counsel are these the ones Monica that you did you review these I I know I had 9130 that I reviewed okay so if there were some additional ones I'll go back and I'll check but I had 9130 that I sent back to you okay um I'll go back and check it could be that there were a couple others that I was not aware of okay okay yes so that is 5136 and 5200 um so board members what would you like to do on those three policies if we could get them this week do you still want to put them up for first reading or do you want to put them into November or we'll decide at the September 22nd meeting yes okay we we can discuss the changes that niola recommended

005tonight SE 22nd or October I I apologize October yeah okay but if you want we can discuss discuss the changes that were recommended by niola and then if Monica would add anything we could push that out to you before the 22nd so um I am not ready is everybody else ready because do you want to review those three policies now I think we should just wait until the 22nd um are we allowed to discuss these in executive session not really okay it's all public so you can have questions to the superintendent outside of the meeting okay I I I do have some questions regarding our executive sessions based on who and who who can actually attend our executive sessions and uh only reason I asked that we did have a interesting visitor and I think

006we need to discuss that at some point and I'll share with you superintendent you know you know when it's in order because I think we need some language regarding you know that regarding people who are allowed to attend our executive sessions other than us okay thank you all right so that has us starting at then okay Jump Ahead here 0164 I only had a question on special meetings does anybody else have any questions on this one are these in order you've got to get through the first three there's a green tab at the top which starts the ones that have been reviewed by the superintendent Administration and they felt didn't need to be reviewed by councel so yeah 0164 go ahead I'll I'll don't see it but I'll catch you up okay I was going

007basically sheet by sheet and 0164 is further down unless we're skipping we're skipping all of that yeah yeah so we yeah we'll skip those three okay so we're going to Z okay I'm there then thank you very much okay so now we're at 164 uh notice of meetings and trusty Murphy you well usually special meetings don't happen a lot but we've had to conver some Public Work sessions into special meetings because we need stuff voted on like the teachers collec a bargaining agreement so this requires 72 hours so is it the description of the meeting that makes it I I guess going back to this is um page two at the bottom notice special meetings on 0164 because I was just worried about it saying you know it has to be 72 hours then you

008have to have um board members have have to say hey in writing or something else that they're okay with the special meeting so I that's my question so when we had to convert the public work session to a special meeting um we didn't go through all of that um what you're referring to there is that the board members need a 72-hour notice you need to give your your fellow board members a 72-hour notice the president or the superintendent can call a special meeting but that's designed that a special meeting isn't snuck in without all the board members knowing it so a 72-hour notice goes out to the board members and then you still follow the same 48 hour notice for the the waiver that we have the the waiver by board members to allow it

009to occur so that that was my worry yeah the way I read that is the waiver is if the board if if you wave the 72-hour notice so if you call us a a special meeting and you only have the 48 hour notice board members can then just say we I'm aware of the meeting I'm aware thank you you can wave that 72-hour notice Madam president if we wave it do we wave it at a meeting per uh email or phone or how do we wave it well that's my issue a written waiver of notice of the date time and place so it requires written that that was why I pointed that out because not many of us do written anymore we haven't followed that in since I've been on the board I don't think

010we've ever followed that sorry so do we want to CH add in email yeah in there it's it's in there it says notice by given um given by email or um I'm assuming facts fact if the member agrees to receive the notice in this form so yeah just a quick response I got it I'll be there I won't be there that type of thing so if we're all aware now we call a special meeting to convert one of them we're going to have to apply um to our new policy I have nothing else on this one okay and then all the next you'll see 164.245 [Music] the very first paragraph Okay so we're striking out that they should call the superintendent's office and they should do it by email so my question to you is

011why do we only want it sent by email who is getting the email right now about accommodations just making sure and before and maybe I administrative regulations but we wanted at least 48 hours notice because you can't always get an interpreter the same day and why don't we have that in board policy to say that if they want accommodate ations they need to give us more notice so that's why I'm suggesting one it' be CU I thought we had talked about this at another board policy one um and it might be in a different policy but we wanted it was with um superintendent Miller they wanted at least 48 hours two days notice so they can try to get someone here okay so I have to do what 48 hours so With A Tuesday meeting

012you would need to send an email out on Sunday to say that you needed accommodations for that um meeting you're talking about the hearing and P hearing and paed sign um interpreters for foreign languages bet okay yeah we could add that 48 hour notice uh the reason the phone number was rep that's already there because when we when we addressed that when the the hearing disability folks came before us that was established right after that it didn't call that make it into policy again if if I'm going to sit here two and three hours to go through policies and you're telling me it's not there yes so policies first reading second reading and adoption we didn't do it so now we've got the policy in front of us we're going to add it in and

013then before the 22nd these are going to be updated so we can review them um for either the first reading on the 22nd thank you all right all right I'm sorry I'm done with a 164 now and then well yeah and the phone number was replaced with an email because that that email is checked frequently or that phone number that who who knows where that's going to go to exactly a paper trail yeah yep so all right uh the next ones there you'll see all the ones on the main sheet that were outlined in pink those have all been rescinded and they've been combined into that first one so you're no longer have 164.245 so that leads us to the next one well I do have M president I'm sorry Mr Dr Wilson by it

014being rolled into one you know recently we we had already established it point that I we would have meetings regular meetings 1 and 3D and we eliminated that we we came to one regular board meeting a month and we would have Public Work sessions as needed that was originally part of our 64.1 and how are we going to go back to that or are we going to remain having only one regular school board meeting a month and at the time time we both discussed some of the uh inadequacy inadequacies in that and the reporting of uh our Personnel report we were literally approving a Personnel report and people were already working and and and that's that's that shouldn't be because of one regular school board meeting a month so I think our board policy should

015reflect that we go back to two regular board meetings a month so that when I look at a person and report and then makes it longer as well we normally have two Personnel reports a month because we have two regular Schoolboard meetings a month and again we are hiring people we are approving folks that already have a job or that have already resigned that is already uh you know resigned or terminated or what have you so it doesn't reflect a true uh voting on our part so I'll leave we that needs to be discussed thank you okay so in January we have our reorganization and in January it was decided by the board that they wanted to do the public work session and the business meeting format and this is our second year of doing

016it so in January whoever is the board president and the board they can make a decision to change that like again it's part of the reorganization we still had the two meetings a month but it was decided almost two years ago that we needed more transparency and more information out in the public work sessions before we go to vote on things and that's why we had the public that more transparency with less help you explain I think make me understand that trusty Murphy I think you guys are there's two separate things that are getting mixed up here um this is just your board policy that just kind of tells you about your meetings making sure you have notice of meetings and gives you some structure about the meetings this un completely unrelated to your board

017policy completely unrelated to this and it's not built into your policy at the beginning of the year you're required as part of your organizational meeting to notify and you notify your press and other people who are interested in your meetings a schedule of all the anticipated meetings for the year and that goes out to them and then anything else that's off that schedule there might be some you know you might reschedule some things you might add some meetings you can do that but at least at the beginning year that's just a requirement of the statute for the open door law that has nothing to do with your board policy that's a separate requirement Madam president thank you for that explanation but when that change was made it was not made in the beginning of the

018year that change was made in the middle of the year it was not it wasn't a reorganizational change it was made in the middle of the year so we can I don't want to belabor this but I know what I know we have to go back to the to our board meetings and look and see what we did perhaps that's what we need to do so I'm through with [Music] 164.512 uh the first section there notice of board meetings that's been replaced by the new B law 164 that we just discussed so now this policy it's just titled board meetings and you roll into the meeting definition again niola is recommending that you define your meetings you got your regular meetings special meetings emergency meetings and then all they're doing is they're taking State statue

019and putting that into the policy so it's clear uh locations of meeting all of that member participation meetings through electronic means that's all spelled out uh you've been following that now again it's just being clar clarified in policy uh you drop down there you've got option number one uh that is what we recommend I'm on page three of this policy uh you can see drafting note down there and it's just refers to the number of board members who may participate in given any meeting through electronic means of communication is limited to two and that's what you've been following so there's no no changes there uh it goes on to talk about a board member May attend two consecutive meetings by Electric Comm electronic communication except where a disaster or emergency is is called kind of

020the same thing that happened with with as you know with co uh again it just goes on it talks about all the different types of meetings board member may not attend more than 50% of the board meetings calendar year by electronic means lot of explanation there about how and why you can attend electronic meetings and again you've already been following that uh this policy ends with a series of meetings as being defined a gathering uh as you know you can't have a series of gatherings individual board members or groups of board members can't meet two at a time and have a series of meetings so that's actually uh spelled out so they they did a good job just taking State Statute and kind of wrapping it all up and putting it together and you will

021see that this this policy one or 0165 combines all the other policies the 165.1 point 2.3 they just put it all into one policy that you've already been following anyway trustees any questions I part of this this one 165 it was it was designated the reasons why a person would require having electronic maybe it's another policy is not here no it's in this one oh I okay um if I recall during the middle of the year at some point uh we had changed it that the uh the person in must tell the president what the issue was but is it in here I mean you all made up you as we were moving along in a situation where I required uh having meetings you know electronically that I literally had to share with the president

022my personal situation is that in here I don't see it but I mean that was enforced when I had an when I had to use elic so in 2020 is when this got revised last time per the state statute and the state access counselor so you can have same as before and same as now you can do two meetings you don't to tell us any reason why two meetings in a row but my question is how how did you all come up with that policy that literally said to me I had to share with the president the reasoning for my not having to do electronically otherwise I will be denied the opportunity to attend a school board meeting virtually that's what you all imposed on me I don't see it in here and uh how

023did you how how did that even happen you you have to tell someone so it was offered to you if you wanted to do it with HR the original document as stated does not require a board member sharing anything about their personal health or otherwise due to all kinds of laws but again we don't have to belabor this but hopefully this is a lot of reading guys I wish you could just see this book if you miss one sentence you have missed the whole thing I just want to make sure that is not included as we move along in this board policy you all establish it on your own but I do not see it in this policy okay that's my question it's on page five yeah it you again it's restates the other policy

024you may attend two consecutive meetings by electronic communication except where disaster emergency local disaster has been declared you can go on more if the absence involves military service illness or other medical condition death of a relative or an emergency involving actual threat so someone used the phrase imminent dang danger they were in imminent danger which is why they couldn't attend board meetings and that's when the state access counselor got involved in the whole thing and gave their opinion on what imminent danger meant and so if you want more than two meetings Okay virtual then you have to follow statute and that hasn't changed from 2020 again I followed the statute the statute does not state that I have to share with anybody my personal reason as to why I need to attend a meeting virtually

025you all created that law and and the last one you challenged when I selected number four you challenged it nowhere in this policy does it say you can challenge my answer or my reasoning but that happened so again the language is not here for you to have done that but that indeed would happen so again moving forward I'm hoping as I read you know that another board member is not tied to that kind of uh scrutiny if they have to attend a meeting virtually as I was again if you have more than two then you have to follow statute which is in here it is your choice whether or not to follow statute if you choose to do a third meeting without following statute it's not going to be allowed which is what happened before

026when you said you wanted to go do it virtually it was outside the two and we were told by the state not to allow you on because you'd already done your two and you chose not to and so any other board member that is not following statute that is what's going to happen so you can tell the superintendent you can tell the superintendent C secretary whatever the reason is but somebody has to be told the statute does not require and I'm I'm going to say this for the last time again as you use the word again the statute does not require any board member to share anything with anybody and and and superintendent Miller made that quite clear in an email and text to me that I am not required no board member is required

027to share the real the reason and you can't challenge my reasoning and that's what happened and the state never got involved in it so I don't know what you're talking about the state told you you all systematically made those decisions as you were moving along to prevent me for attending virtual meetings and I just hope it doesn't happen to any other board member and I'm through all right since it appears to be unclear what suggestions do you have to make it more clear go by the written statute period don't add or take away from it to meet your need period That's What I require and request so specifically in what part of the board policy you feel is not following statute that you want changes to Cindy I don't want to be here all night

028you know exactly I mean trusty president Murphy I want to give you all the respect that's due to you as president but we can go look at the video if we must we can revisit that but we don't have to do that again it spells out for items I selected number four you all challenged it and then you added another sentence or two to say I had to tell the president why and if I didn't I could not attend virtually so we don't have to belabor this I just don't want any other board member to be subject to this adding and take away from a board policy to suit your fancy thank you madam president um Dr Wilson do we have a time period because I know we did administrative regulations where we asked for

02948 hours notice and the reason being is it needs the time to be able to hook up for the zooming so would that stay in administrative regulations or should we add that to the policy that 48 hours notice needs to be given in order to participate by Zoom or electronic communication board could add that I to me that's 48 hours it's so for Tuesday meeting it's just like the last we talked about you need to let them know on Sunday that you're not going to be able to participate on the Tuesday meeting you mad president sometimes trusty Ellis sometimes 48 Hours it can happen five minut five like happen a day before um I I think at least 24 hours and not 48 hours I mean does take some time to connect to the zoom

030but I don't think it's two days can um can we at least by the morning of because if you do 24 that's 6:00 p.m. on Monday right and same day is not possible morning of the board meeting yeah they they said it's very difficult to do that to make sure it works I just think 48 hours you can never you you don't know can what can happen to you in 48 hours like your car can break down and like you know earlier that day that's fine but I think 48 hours is a long 36 see you do have 48 hours you do have 48 hours in there go go to what's the argument go to your last page is no I'm just asking to just reduce from 48 to um 24 24 a day yeah

031but 24 is 6 p.m. at night if our meeting is at 6 o00 yeah they're like I'm just so 36 I'm just ask just options cuz sometimes a lot of times we come in late so that we're not in overtime for meeting right yeah so that means we only have about an hour or two to figure it out if we don't Tuesday morning I was just asking the question yeah so can we do it 36 yeah you want to make it 36 okay 3 Madam president if if we limit it to 48 72 or whatever there will still be instances where we might have to call an immediate meeting and we we can't tie oursel in for instance when we had the shooting at Hammond Central and whatever year it was I can't remember uh

032the board members weren't even notified you know and uh if we should have been notified so if if the superintendent needs to call an emergency meeting because of exactly what happened there the shooting and having Central I think that requires we can't you know just stick to one number we can't pigeon hole ourselves in one number so again if we if we say 4 days 72 we still got to give ourselves some time some space in the event that is a real emergency that the board has to come to and make a decision and that has happened and we did not come together so this board policy either this one or the other one does cover emergency meetings and but the notice of them are so again it needs so much time they do they

033bend over backwards all the time trying to make sure these things happen but people need to be cognizant if they don't have enough time it may not happen which is why we need have so emergency meetings if we're all there this is we're not talking about this this is only talking about electronic communication emergency meetings are different so so right now yeah 48 hour notice to attend a meeting electronically so are we aget at 36 everybody good with 36 I like let's just move forward cuz we have to this is the first reading correct yeah give us give me some time to this is not the first reading the first reading will be on the 20 seconds I I got you I got you toie I I'll I'll have a decision back then okay let's

034move on we got three people that are gred with 36 well go with the 36 36 all right do we have any other discussion on board policy 0165 hearing none Dr Wilson okay we're on to uh policy 1422.com if you receive federal funding so I checked that that's what I recommend that we go with option one instead of option two because we received Federal funding okay uh and that's pretty much the policy go ahead trusty Ellis yeah uh you recommending one because we get Federal funding versus two yeah they they're basically telling you go to with one because of federal funding right yeah yeah CU it you know it addresses necessary Federal certification requirements okay yeah yep so that's that's my recommendation my only question was the um option two it's a sentence fragment so

035what does that attach itself to wa well it's just a continuation which maintain an educational setting which is is free so it drops down but but since we're not using it see all right so you you want to use this one right so you're no longer using that one right right that's a yeah so just yeah ignore option to yep yep okay any other questions on 14 [Applause] 22.01 all right Dr Wilson okay uh 14 uh 15208 is next that's the employment of personnel for extracurricular activities uh this policy they recommended putting idoe in after the Indiana Department of Education and then after that it's referred to as idoe that's a a pretty minor change uh probably the biggest thing about this is the head coach the assistant coach athletic director you can see the

036marching band leader drama they're they're including a lot more definition there of who's considered extracurricular trying to include everyone in that uh but what they're referring to there is uh you know having that training and sudden Cardiac Arrest knowing how to use the the the defibrillator having that training uh that's spelled out uh if you drop down towards the bottom of page two you can see we're recom commending that you include everyone you know you've got all head coaches and assistant coaches uh included you drop down further it includes the coaches athletic activity sponsors uh you want to include concussions training Cardiac Arrest training heart related medical issues again including everything into that that's part of your current policy as it is right now uh so again being more inclusive uh your athletic directors then

037are the ones that are going to ensure that the coaches are trained and that all the certifications are in place to meet board policy uh just again making this a little more comprehensive does it talk about how often they should be training is this every two years I think that's what I think it is yeah two every twoyear period mhm of course is before the end of the every two-year period and who who holds this document where does where these um documents held I would hope the athletic director has all that on file you know they should have all that in their coaches file for every every coach every right is there any accountability for them like is there any checks and balance I would hope the principal's following up and do their due diligence

038yeah I would sometimes things are Slip through the crack I just want to make sure we have checks and balances on good whether it's done right so it should be that I would include athletic direct record with a um a check a knowledge with the p the principal or the principal have a copy of it so that or whoever holds their employee files which is I don't know how it's done in the schools that way it's never um I thought I had it but someone knows that they had it Madam president trusty King trusty Ellis has a a great point because we did had we did have an issue with that where a coach allegedly did not have that information on file and he he or she I can't remember was up for reprimand because

039of certain things so yeah we do need a check and balance and make sure I I would think the principal who or whomever the head coach or somebody it should be written or established or or no understood that especially if the state comes you know what is it any other school board School athletic assertion um don't they normally do a check office of these types of documents correct Manny trusty Manny so yeah we need to make sure they're there so we will not be fined and then my other question would be at some point would all staff be required to have this training uh you know in the administration off at 41 Williams Street anybody can have a heart attack I can have a heart attack right now I'd like to think somebody in the

040audience or somewhere could help me m president uh that's something we need to consider you know we're all under this is definitely um athlete heavy which makes sense if you're running but we are in a time that anyone could have a heart attack so if it's not just could be someone in the office so I'm just saying we look at it but I think there's a policy about the filors later on we'll get to that but I agree about training for everyone yeah because this one's just about students students coaches and students so my suggestion is the ad doesn't actually know all the people in these things so they may not know who is the could be the band director or it could be someone else that's doing marching band so I think HR needs

041to be part of this and giving a list per School of people doing the extracurriculars so then the ad has the list and then they can cross reference that having them part of that let me come up with some kind of language on where it's yeah where are that would be administrative regulations where are these records kept what you know that type of thing yeah you can certainly right because you probably don't want to put it in policy you want to have that in the administrative regulations yeah let me let me work on that yeah yeah there's got to be some followup where where are yeah where's the certification records kept so yeah yep let me work on that okay all right my question was just like trusty Ellis say is there any more discussion

042on this one all right Dr Wilson all right uh let's see that was to staff so our next one then uh we're looking at policy 66201 and that policy is threatening or intimidating Behavior towards staff members uh this policy is new so it really doesn't require any action uh it's just a new policy saying that threatening behavior uh uh could be Deeds words to intimidate administrators or cause anxiety concerning their physical wellbeing and again we're talking all staff members uh the staff memb is then uh required to report that to the principal the principal shall then make an oral report to the local law enforcement agency so just trying to to get a policy in place that's going to put a little more emphasis on getting that reported trusty Ellis so I struggle with this

043because in this day and age you can say boo to someone and um any word the words any words um can be con you know if anyone has a sense of high level of anxiety anything can trigger that so I think we just need to be careful and whether we can say words that um some way say in in parameters of any words because again I think people are overly sensitive sometimes and um can be the word any words can be taken out of context that's my thought AR aren't these under statute defined oh it is these are all under statute if you look at the very bottom of your proposed board policy y you will see legal down there yep and so the only reason that Neola is recommending that this policy come in

044place is so that you comply with the statute with regard to those okay I just mad Madam president Tristy Blake king so I'm hearing that you're saying the statute uses that language it defines those words yeah any words how do we change that how do we change what are you asking me how do you change the statute the Indiana statute yes just I'm I'm curious I if you need to email it to me or you know cuz that's this is again as trusty ell is indicated that's so ambiguous is you know somebody can say boo at you and and it can be interpreted in any kind of way and it sort of protects you know staff members we if you're going to be intimidated we want now I don't want it to happen but it

045has to be something with substance and any words I mean I can say Mickey Mouse and that might be offensive to somebody well you do have an obligation even under other statutes and those that are referenced here like if you see at the bottom it says cross referenced and so where it says cross referen under the anti-harassment policy the anti-harassment policy is also tied to the federal statute like Title 9 Section 504 and some of those so you have an obligation to ensure that your staff members aren't being subject to unlawful harassment discrimination so part of this is also making sure that you are creating a safe working environment for staff and part of that work safe work environment is protecting them sometimes from people in the public who are being harassing to your staff

046Madame President trusty Blake King again I would like to see it just forward it to it's my request if you know I'm typing it up right now you want the definition of I want the definition because I mean I need to read it and fill it and touch it for myself cuz that's that's just into too ambiguous and then one other point I would like to make about this particular board policy there should be a board policy regarding uh intimidating Behavior toward board members when board members intimidate and harass other board members there should be some language and a war policy on that what about board members against staff members about to go you know you know trusty Murphy I made a point you know if you want to go on and on you can

047but let's address with one at a time can we do that thank you so attorney Conrad do any of these policies since board members are not employees would any of these cover that well first off in terms of like cross referencing those if you look down at the legal you can kind of Google if you will um like 3542 to1 and you'll kind of see the corresponding um legal reference to those areas it's a little bit different with the anti-harassment because the anti-harassment kind of comes out of T you know other Federal statutes and another case law that's relevant to that um what you have here is you know it is trying to create a policy that you're establishing to make sure that your staff members are not going to be subject to harassment nor

048expected to work in a work environment where they have to put up with harassing behavior um as an example of that not this school corporation but a completely different School Corporation earlier today there was a situation with a parent who came in and done some things at an elementary school which was very inappropriate the school was trying to make sure that and then the parent ended up falling going up with some very harassing and demeaning emails to staff so then the school had to look at the policy to figure out what they were going to do to put some parameters on some of the you know harassing intimidating and lack of Civility around to protect their staff from that kind of behavior so what this policy tries to do is to make sure it protects

049your staff which is really necessary in these times when we're not when people have a hard time being civil because teachers don't want to continue to work at places where they have to put up with unil behavior wow okay so I guess if a board member felt they we were harassed intimidated um were battered or threatened they can always file a police report thank you that's good information all right are there any more questions on this board policy a police report all right Dr Wilson okay the next policy there is uh policy 41208 and you will see that that's just a repeat of a policy that we already talked about that would be a repeat repeat of policy 15208 and they do that because it just falls under both categories uh so that's just the

050same thing we've already talked about so I'll I'll make the changes that's where we were talking about you know where do we keep some of those records and I'll add I'll add that language to this one too then any other questions thank you all right Dr Wilson policy 4362 same thing we got another repeat here the threatening or intimidating Behavior towards staff members again we're seeing that one come up again because we're adding that in two different categories so we just discussed that one any questions I just have a technical piece and I think I mentioned it to you um where the language his and hers we've been using individuals which I've seen quite a few throughout this that we miss um um his or hers and we we don't replace individuals or I see

051his hers there so I guess just more of consistency we might want to you know do a search his her and replace it with individuals that way you have it across the board versus um right okay got it so okay moving on uh policy of thank you 4.01 student concussions and sudden cardiac arrest again this is the training I believe we're looking that's similar to the policy we already discussed where we wanted to add more language about where the files are kept and all those types of things so just again kind of a repeat of what we've already talked about yes uh so any further questions on this one trustees all right we're on to the next one all right 5350 student suicide awareness and prevention uh referring to a lot of changes there uh

052just referring to Children inste of Children it's students a lot of quick changes in those areas uh probably the biggest change is the parent of a student in the corporation shall be allowed to review any materials used in any bullying prevention or Suicide Prevention programming that language was added that's a recommendation by niola uh but again not not many changes to that policy I have a questionis how how does a parent do that anything that's given out or prior to it wasn't really clear they they it's kind of came out of some statutory things that came with regard to The Bullying they in the last year or two this Indiana General Assembly was trying to kind of create a little bit more clarity about some of the bowling statutes and so it's just upon request

053that we've had some situations where you know particularly in some certain cases where parents have been requested to have the see the materials that are being used so do we put upon request versus like cuz it just says they can see the materials we could probably go to Dr Wilson great so so I guess if I'm parent how do I know that how do I know that I can view these things would it be in parents Square should we put a notice out on there yeah we could I mean that's something we could put out and or it could be on the website mhm so again administrative regulations you know we want to make sure that there's more out there to make sure parents are where so whatever it's done in the schools we can

054shoot something out on parent Square saying if you want to view these materials please contact the office yeah and if they're on the website too same thing Madam president trusty Blake King could we possibly take it a little further I know we're in a budget crisis fiscal cliff is um but we need more of a Hands-On person you know putting it in parents Square we know often times parents don't even respond to parents Square period uh we need we need a Hands-On person this is so critical and it states um the corporation shall offer to Children staff parents uh the cor training and warning signs tendencies that may be evidence that a child student considering suicide including increasing awareness we need a staff on board somebody who can recognize this on site this is too

055critical and we've had we've we've had these issues within our school you know it's not often publicized but we've received emails with with students having to go with this and not having anyone to talk to we need a hands on if we're serious about this board policy again we take all this time going through all this paperwork but if we're not going to be proactive and follow through and implementing what it takes to make these policies stick we're just sitting here wasting our time and this is one particular policy I firmly believe we need a Hands-On person for our kids at at this point we just got to make some decisions when it comes to our kids if if we care about kids thank you madam president Dr Wilson wouldn't that be our counselors trusty

056Murphy if you if I if you don't mind um trusty King is is correct that this is a pretty hot issue right now across school districts and particularly when offic of civil rights and other you know Regulatory Agencies have come in one of the the one of the things that you are seeing schools begin to do right now is on your website on the front page a lot of schools are adopting a like reported you know having a place right on the front page and then a lot of students with their student in you know when like they were getting into canvas or they're getting because they get into their daily platform there's a button right there and students are kind of advised about how to hit that and Report any kind of bowling that

057they see or any bowling that they are experiencing and so that that quick access that parents report and students report are kind of right there in it in a technological button it's a pretty inexpensive Quick Fix to kind of make some of that um occur I I don't know if we're doing it now so I do know in the past um definitely in middle school we had when the students came in it's not home room it's advisory time and someone was logging on it was something exactly what she was talking about there would be like some social social emotional questions out there where they're trying to gauge the students and get feedback that way so if you could follow up with Chelle and I'm sorry M rowlings and see what is currently being done because

058I have no idea but we're doing with these um I don't know if we have counselors at the elementary level and how we would de minate at the elementary level cuz secondary we probably got it covered but Elementary I'm not so sure thank you any other questions on this policy all right Dr Wilson okay policy 17.01 bullying uh few changes to that one uh first one you'll see there at all times the safety of the victim of bullying shall be the priority that line was added uh if you move on through that policy you get to the back page there uh remedial action that category was added and it states follow-up follow-up Services shall be provided during or after the investigation uh the timeline of five days was added to the investigation if you jump

059back to page two uh now it's spelled out that you've got five days to get the investigation uh started and get through that investigation not putting it off or or waiting for more evidence to come in they need to move quickly uh the severity and then uh under the choices there you can see it selected the severity of the incident of bullying may be considered including whether the victim suffered physical injury and determining the appropriate remedial action I mean if the person's been injured obviously we're going to step up and do more for that individual and and do what we can to help that Vic victim so that that is added to the the policy uh documentation the corporation shall document acts of bullying Abus of behavior against the victim that are committed by a

060verified perpetrator and again just keeping the records tracking is it the same student that has a history of this are they bullying other people we want to make sure that we are tracking that and then tracking that student and then you'll see a line there on the parent access again making sure parents know that they have access to the materials that are being used to teach the students about bullying prevention and suicide prevention trustees any questions um Madam president trusty Blake King again this particular War policy is so dear to me um simply because even since you've been here Dr Wilson I think I've forwarded you at least two issues of alleged bullying within our district and in previous years I think think 5 days is is not enough we should the investigation should start

061immediately based on the videos that students have shared with me they're vicious are are fighting is no longer just a fight they fight to kill I've seen it and it's beyond bullying and again I I hear all what we're doing but whether we have the funding or not we need someone on site we need what what we used to do back in the day um I can't whatever I can't think of the word but Gatherings just people don't read anything we need to literally sit down and talk to these children regarding bullying and I think we need a little more teeth in this policy uh immediately investigation it might take five days you know we wait five days we we might have lost something and and and I'm reminded of the one particular at Hammond

062Central how somebody got in the building building you remember you know was riding the bus you weren't here Dr Wilson whater you know a student wasn't even supposed to you know be here got on the bus somehow got in Hammond Central and sabotaged a young girl with with eggs and and mustard and ketchup and beat her to the inch of her life I saw the video those are the kind of incidents we've had and that I've seen the video so I think we need a little more te and it's bullying we need more handson discussion with our kids and I say this because I had the honor of talking to a group of kids today and uh we talked about bullying they call it something else which you know I I don't understand this generation

063and I told the Young Folks you walk I'll let you have this but you know what trusty King have seen over the years you guys got to start loving each other and be kind to each other and we're not teaching that I won't say we're not teaching it they're not getting the message bullying has to stop and it's going to take professional help we need more people in the building I know we don't have enough money walk in these Halls we need more AIDS who care for these kids these children know and can say I'mma tell your mama if you don't stop such a thing we don't have that anymore but we got to find something to put in its place Madam president because otherwise we're going to have a murder among these children I've

064seen it and you've seen it trusty trusty Mur I'm sure sure you've seen it have you not have you seen some of those videos I have seen the videos and I've seen videos that purported to be of our schools actually weren't so yes I agree we've got plenty of the security office out there HPD but I want to go back to your original question it actually states that the parents um will be told of the investigation no later than 5 days so it doesn't say that they can wait 5 days to investigate but no later it should be no no telling the parents immediately so you want the parents to immediately to be told to be told why should a parent not be told what's going on what what are we holding from a parent

065why are we holding back information because just make make that make sense if you cind you know yourself if your child was a victim of bullying and they waited up to five days to share with you you'd be ready to I know you so let's just be honest with ourselves so that's all I'm saying if we choose not to we we'll be held reliable you know because the board policy in Mission States these children as long as they're under our roof we have to guarantee their safety that's P policy that's mission statement that's purpose that strategic plan their safety is the utmost so I'll leave it at that we need more people if we're serious about this bullying otherwise we just up here spinning our Wheels passing paper and know and have no way of

066enforcing it or implementing it thank you madam president okay so I so yes I do now so when my daughter and the other Science Olympiad girls in ninth grade were over at Morton they were bullied by a senior boy but they waited months to report it because they were afraid so that is part of what this is about so when I found out about it you're right I immediately went to the principal and then they took the time to go back through weeks of tapes in the cafeteria before they could come up was like yep you're sure right those girls were being sexually harassed in the cafeteria by that senior boy so sometimes you do need to give them some time I do agree with you if it's something egregious because sometimes children don't always

067tell their parents my child did not tell me for months so I if once they come found I agree so I guess we would I would put that back to Dr Wilson with administrative guidelines because there's extenuating circumstances sometimes they're told at the end of the day and they need time to go review the tapes interview other students to see if it raises to bullying or was this just a little altercation in the cafeteria so I do agree with you but I think it goes back to the administrative regulations which is something Dr Wilson needs to put together is there any other questions on this board policy all right Dr Wilson okay moving on to policy 6320 on purchasing uh what this policy does it just reinforces some of the guidelines that you've already had

068in place uh the $50,000 uh minimum uh for getting quotes uh if you go over then you've got the threshold of 150,000 but the purchasing agent can make those decisions as you can see up to the 50,000 uh the 50 to $150,000 range except when there's emergencies uh if you drop down when the purchase of a contract for a single items Supply amounts to 150,000 or more then you're going going to go out and go through the bidding process so that's a a more competitive process and when you're dealing with those types of dollars you want to make sure you're seeking at least three bids uh just a lot of information there on the purchasing agent uh the invitation for bids kind of spelling that out uh notice of the invitation for bids uh all

069again uh spelled out pretty clearly there in the policy uh and it goes on and on on uh Public Work projects you'll see it goes into uh that when you get into the policy even more and now you're talking about $300,000 projects or more uh more guidelines on that you're obviously trying to get the most competitive bids also getting the best bids when you're going through that process uh when you get into the procurement the board will designate a committee of two board members uh that's when you're going to get more involved with the project and again we're talking larger building type projects where you want more input and more oversight on that uh there's a section there on uh federal grants we checked that obviously we're going to follow the federal guidelines when grants

070are coming in those types of things so any questions I know there's a lot to it but it's pretty well spelled out and statute and they're just pulling all that together and putting it into the policy trustees who is our who is our purchase agent SC Hammond they are CFO yeah oh okay he alone well he he'll probably designate some of that Alicia yeah so he be our CFO on his design okay that's interesting I'm sorry the grammar police have arrived so on page six m& M where are you finding page numbers or you just count I have to count them it's on board they have numbered on yeah fortunately ours are never so that's why I have to count them um they they don't start properly I'm sorry I can't handle yeah so &m

071need to be fixed and um and then going over on purchases AG page seven it seems like there's a missing because you're going from n and then you're going to purchase an agent or is does it all flow together so if you could just yeah I looked at it I I think that just kind of ends I think if all this wasn't here it would look better so okay yeah yeah I think that flows but you're definitely right here on the and then I you don't have to answer this um tonight but um you know what is an online reverse auction do we anticipate that may happen in our district so I I know it was short term yeah so if you could have them follow up later on that one um P Madam president

072before we move forward got a little bit more grammar oh okay go ahead okay page eight um semicolons so if you're going to use semicolons like that you've got to place an and after the D okay okay you already got it I got it all right all right grma police is done for the thank you madam president uh the CFO is she responsible or she if it ever be a she for purchasing books not the selection I mean for the that actually purchase the books you mean to make sure the orders are being ter I mean does it require all of this the the $50 the $50,000 up to $150,000 and all of that are the same rules when purchasing books right right right this is just a recommendation based on what happened to two

073dumpster loads of books at kimood elementary school we need a policy to address what we do uh with our books when schools are closed um that was an unfortunate situation those books is I understanding in talking to some former media specialist we could have sold those books and got a credit for any additional books that we purchase in the future so we need a policy to cover to protect ourselves uh when we close schools that these books these precious books should be handled in a better way they should be Salvage saved and not thrown in a dumpster so that's my two cents I think we actually do because we've talked about this before this one on um obsolete so one you're absolutely correct so what we normally have done in the past when you've closed

074a school is all the principles are contacted hey we've got this inventory of books do any of you need them we've got all this furniture I'm still looking for the chess boards that were at Kenwood Elementary School so yes it should never have happened but we do have policy that wasn't followed on this one and the superintendent has followed up um I don't know what else to say on that one I'm sure but it has to be stated in the record that that's why I brought it up if you said we had a policy again what is the point of me sitting here for hours approving policy and we do not follow them so thank you for that truste Murphy right are there any more questions on this one all right Dr Wilson okay the

075next one is policy 7 well the policy 63201 was combined in the 6320 so that's why that one's all crossed out uh after that then you're on to policy 7540 to this is your web content and services apps and services uh just kind of clarifying the purpose of the content you know this is referring to your your your own web page your own information that you're putting out as a school district a lot of information there on what the website the content what the apps could be uh you want to educate inform communicate and again again this is all in your current policy there's just been some additions there spelling out web pages websites apps and services so they're just being more inclusive with with your current policy to include all the new technology very

076good um trustees any questions just one other the media Department follows up on this is that correct the media Department they're responsible for yeah but the all of this yeah the uh Information Technology yeah technology technology department technology okay Sor so if we had any issues the only comment I would would have is uh we just need more information more marketing and in these you know we have all of this good stuff we need to utilize it more and promoting and marketing our schools so that's my only tidbit to that one thank you madam president um my question again I'm not expecting an answer tonight because yesterday being holiday is website accessibility are we with this um it's something we talked about in the past certain things that people want to do was cost prohibitive

077um like these board meetings we talked about having an interpreter with them but we can't afford to have an interpreter doing this so where are we um it went back to the discussions with attorney Conrad in the past about compliance with federal law but again it is expensive so that's the question for find out from Information Technology all right next President Steve Blake King just to add to what you said we did have money at the time when we needed it we just didn't utilize it and and and folks just didn't know you know and it was it became an issue when our de Community came before this board meeting and and signed for for 45 minutes was nothing but sign and nobody knew what they were saying and that's when that policy was addressed

078so again um we had the money then we might not have the money now but my point is we could have provided that service when it was necessary thank you I actually said something different so it is the law that if someone wants an interpreter here we have to provide it we talked about this earlier in the meeting giving notice um in case they need some type of accessibility issues what I was talking about is we talked about having all our meetings um and the technology is not necessarily there is to have someone at the bottom of the YouTube video that's going on is doing it in ASL um someone coming through and interpreting the whole meeting in Spanish that is what I was talking about we we talked about them but that's cost prohibitive

079to have that happen for technology into the future not no if anybody comes here and they want accessibility with that absolutely we will take care of them as long as they're notifying that new that email address and they ask for it Madam president again we are reactive it was only when the situation came before us did we address it we did not voluntarily offer that service so that's my whole point and let's let's just be truthful how it came about so thank you very much if there's nothing fur next policy okay next policy is policy 8400 school safety information uh this policy again it just expands on your current policy and and it just basically spells out more information on school safety you know you're talking about school sponsored activities activities while and route to

080to to and from school uh just being more inclusive on what school safety would apply to uh goes down to talk about federal law about the school safety zones extending 1,000 ft from the boundary of the property so they're kind of spelling out what those zones are by law uh when you refer to school safety uh pretty self-explanatory you can see a lot of things were crossed out the bleeding control kits that was revised move towards the end of the policy uh they talk about the threat assessment spelling out what the threat assessment breakdown would be how you would Define a threat how you would go about assessing that threat uh and then towards the end again that the they just moved the bleeding control kit information over there uh those bleeding control kits need

081to be in place in the buildings I did uh follow up we have bleeding control kits in all of our buildings uh they try to keep them in the AED boxes so I think that's a great place to have those uh the kits uh expire every two years so our nurses have to make sure those kits are replaced the gloves the gauze the dressings all of that uh is replaced and kept track of every two years could we get a look at I've never seen a one of those kids can we at some point I'll just come down here yeah I'm just interested to see what's in the kit yeah yeah okay never was aware of that okay yeah we get one Madame President trusty Blake King my only comment moving forward when we do

082our school calendar you know we never can please everybody when it comes to school calendar when it comes to the timing you know but this is an urban community and trusty Blake King he actually did I skip that he skipped that one sorry so if we can I'm we're going to go back to that one I'm so sorry do you have any more on the um school safety information policy okay school safety that's the 8400 well the only safety that is probably not in here is regarding the uh the uh walking paths that we've created uh for our children to get back and forth to school you know again that's part of safety these kids are under our jurisdiction and we must be mindful of the fact we need to do something ASAP with these

083young folks throughout the district that are Walking In Harm's Way to get to school uh because um we're told we don't have the funding to put them on our bus and many of those children were riding a bus and now they're no longer riding a bus because of our decision so in terms of safety we we need to be a little more proactive and uh in that regard to our children getting back and forth to school thank you madam president all right are there any other questions on this one because I have a few um again typo first paragraph I'm sure you already caught that um I'm not expecting these to be answered but if you could follow up how would the student Safety Zone look at our properties will there be physical designations the

084trained threat assessment teams do we have enough School psychologists to go around because I saw that we had to have one on each one I didn't know if we needed a floater so that they would go around um I asked this earlier but it can be answered in this one do we have counselors at all elementary schools and then it mentions the state threshold numbers how do our numbers reflect with that one all right that's so that's not so we're going to go back to 8210 yep sorry about that I missed 8210 so we're going to back up to school calendar the safety thing I would just off the go ahead oh go ahead you still got yeah we'll finish a copy of it okay okay sorry about that uh but yeah jumping back to

085the school calendar what they did there is we always have been required to have 180 instructional days but they actually go in and add the minutes how many minutes are required at the different grade levels and we obviously exceed the minutes that are required so uh that was added by niola uh it talks about virtual learning days how that could be used uh instructional days teacher you know little uh information there in synchronous learning we've been doing all that so again just kind of clarifying what we're already doing uh putting that language in there trustees any questions trust Murphy my only question they do not dictate our school schedule though do they the state Neola yeah I mean they no one tells us specifically what time each school should start this we do that ourselves

086okay right yeah we said that yep yeah so again I was my whole point was we we've get a lot of concerns from parents with the time you know especially when they have siblings and middle school high school and um Lear you know it becomes a problem with the timing even our what pre- ear what do we call it the Early Learning Center Early Learning you know so if we could be mindful next time you know who who works on that committee who establishes that superintendent Miller the times that was a lot of people working on the corrective action plan doing it last I'm talking about just recently you know every year has changed so my my question is who actually decides when you all present the schedule to us who creates that schedule I

087I've never really known that well we need to yeah I wasn't here when they made the changes I know a lot of it had to do with the busing okay okay well let's find that out and perhaps we need some Community input from parents who actually have to at some point decide how are we going to get you know a lot of our parents don't have cars you know siblings are walking kids to school and late to get to their other school and and we talk about attendance and we know now the state law has changed on attendance you know they consider it treny if our kids are absent or late the law has changed that we are required to get a Tru officer and we don't have that yet that's the law so uh

088we need to look more in depth into that in terms of our attendance and how we we're working we need a t officer and we need to make sure our kids we have to do our part you know we can't we aren't parents we aren't guardians but as a school district we have to do our part to make sure our kids can get here on time thank you madam president okay um again these don't have to be answered tonight but this is related to the calendar where are discussions going for snow days this winter the previous recommendation was to make them up in the summer even though this policy allows us to do the three days uh right now you've got two days designated in the calendar for makeup I think there's a February day

089and a day after that so they never get used they never use them okay all right never mind Madam president could you repeat that we have there are builtin days that um for snow days but I have never ever seen them used because we do virtual go virtual virtual but when um there was a lot of discussion last spring they felt that too many students this is input from our teachers they weren't logging in so I I don't want to say the number but I think it was less than half of them were logging in and they're like we might as well just go and make up the days in the summer so unless we can get those kids to log in those snow days with the asynchronous is just not working working well we

090need to excuse me Madam President we need to make it work okay because and and again we have to follow through board policies if the policy says one thing and and it's it's students we need to follow through we're not following through what do you want to do with the children that don't log in well again we need to sit down and rethink this and that's why I asked those questions okay very good I appreciate that all right next policy okay so we're now are we okay with 8400 school safety we WRA that one up we're now on to yeah 8452 automatic defi automatic external defibrillators aeds uh this uh just you know we selected all the options for the corporation uh we have the aeds properly maintained our goal is three minutes to respond

091uh periodic drills uh are in place requires the plan to be posted in conspicuous place and the venue visible to participants requires the plan to be shared with the head coach assistant coach marching band you know all the different uh uh people that are working with our students uh make sure the aeds are maintained properly uh goes on to talk again about the head coaches the assistant coaches athletic activities what their duties are uh that make sure we've got the training in place so we know how to use the ads part of part of the procedures that we need to follow trustees any questions I do I have one um yeah I have quite a few so one is does all the buildings have one of these in place yes right um and then again

092the language really kind of focus on sports right um it says head coach you know assistant coach where um again anyone could suffer from a heart attack that's not playing a sport so are they are they the only ones getting trained on how to use this that's just the question I'm just putting out that and then um it says around maintenance just question is how often are we updating and making sure that these things are maintained they there there's no time frame around that those are the questions that I have for that that's actually a good question so is it like um the things for the fire right Fire EX mine fire exting mine is serviced every single year how often are those I will't add that and Madam President we might consider putting one

093in this building in this [Music] room there is one see there I didn't even know it who can operate it you Mr Suarez anybody oh thank you that's good to know thank you thank always attend these meetings please as long as I'm on this board please somebody be in the audience that can work that I appreciate that thank you madam president are there any other questions all right Dr Wilson okay the next one there policy 8455 coaches training uh you'll see that this is kind of a repeat of one that we've already talked about uh just going on talking about the the coaches with the in your activity directors all the people uh that need to step up when there's a sudden Cardiac Arrest apply the ads language is added on page two you'll see

094there they added the language that if uh they're doing it in good faith they're not personally liable for any damages uh I know that's something that's been added to a lot of of policies that deal with that when you're doing CPR when you're applying the AED uh instead of standing back and being afraid that you're going to do something wrong jump in and do it you're not going to be held liable for doing something in good faith so that that's probably the key to to what the changes are to that policy trustees any questions right hearing none Dr Wilson okay looks like we're on 8510 the wellness policy looks like that's kind of a repeat again uh of some of the things we've already talked about uh one thing we wanted to add to this

095policy and then this this is something that came from the building principles uh they want to spell out that there's not going to be any delivery services Uber e door Dash anything like that having that food dropped off it's just become such an interruption uh to the school uh having the food dropped off in the office and the kids coming down and that type of thing so uh we want the kids to eat in the cafeteria or bring your lunch pack your lunch like the good old days uh but yeah putting an end to all the Uber Eats and all that uh disruption uh if a parent wants to drop off food uh they may a parent may drop off a forgotten lunch bag at at the office I mean we're not going to stop

096that uh some students have restrictions in their diets and stuff and we want to make sure that uh those are dropped off and we actually spell that out there's exceptions for medical reasons ballot medical documentations in place and we'll take care of all those types of requests trustees any questions all right I had some um the area you were just talking about again you probably already get it notated little bit of grammar there um my question was is the delivery service only for students the prohibition or we also got a Prohibition against um staff also and then when does it end so there's the um cafeteria rules that for a certain period after after school they cannot eat junk food M and then at that point on they can have junk food so if it's

0974:00 and it's in the middle of practice and I order Uber Eats because I'm at football practice are we going to allow it or is it only just during the school day I think they want to put an end to it all together because of the disruptions and and again you're inviting more people on to school property uh with the office being closed I don't know how that would work if Uber e shows up five o' and gotcha now they're they're searching they're inside versus outside yeah they're searching for a student who might be out on the playing field and then yeah so I from our discussions with the building principles they they just want to put an end to it then I would make sure that's in the administrative regulations because it's not you

098know I I would question this knowing high school students they push boundaries yeah and if you don't I would assume it's just school days so it's like here's the administration gu like it's all the time cuz they they mentioned they had problems with the kids you know ordering Uber Eats and well don't drop it to the office drop it off at door three and I'll meet you there and that that's that's not good so we don't we don't want that so it's good to put it and that includes us too we get hungry doing a we can't order Uber Eats yeah so Madam president just for clarity is it for everyone or just for the students I didn't have that question answered I don't know if you want to go there with the teaching staff

099if they're if they've got their duty free lunch and they want their Uber Eats I I don't think you want to try to stop yeah we don't want to mess with that yeah yeah they under enough stress I guess as long as they follow the school rules the the person has to be buzzed in they have to go and show ID they should be meeting them at the door yeah I would say dur free time yeah I would say that teacher goes to the door instead of having the office staff inconvenience and they can pick up their pizza or whatever so do you include that in the in the language like with the exception of administrative staff because I know how kids are or parents are parents can use this against us seeing that it

100says no deliveries well you guys just keep in mind that this is like when you see policy number 85 and it starts with the it's in the 8,000 series yep it's operations okay operations and and if you look at the very bottom a lot of this is tied to the federal Food Service program for students and what you've noticed with some of the other policies that if it has application to like certified staff or non-certified staff then you will have a duplicative policy that affects those sections I think your certified staff is in the 4,000 range but because the statute doesn't really you know know require those same kind of requirements other than students because of the you know the regulations around food service that's why you're not seeing it in any other place other

101than under the 8,000 series great thank you for pointing that out thank you thank you so that would go back to Miola like if you're going to do one to for staff or not all right are there any more questions on this all right I think we have just one more policy 9130 public complaints and concerns and this one we asked Monica Conrad to help us with this one because a lot of choices to be made and uh you can see a lot of things were were removed so I don't know if you want to jump in Monica and go through this one or well a lot of this what we tried to do is mirror a lot of what you already have in policy already so what we did um is look back at

102what your current policy is without trying to make a whole wholesale lots of changes so and we also kind of looked at what some of your other area school corporations are doing in terms of similar patterns and again creating expectations for your staff too that would be consistent with what they expect in general in terms of just School operations around that so you can see some of the the what has been chosen there with regard to the options and just making sure that we are having a a process where you're taking complaints they're being addressed by the principal if that doesn't work then you have a chain of command and how those complaints then get addressed all right trustees any questions mam president I I I just I'll Reserve my my comments but when it

103comes to public comments public complaints and concerns uh sometimes perhaps I think we just take it a little too far and uh this language can be interpreted any kind of way and it has been in my opinion to the detriment of our public and some instances so again I would I'm going to read this more carefully now that we we just received this today so we haven't had time to to really read it digested and see what's actually happened so I'll just reserve my comments until later once I've had an opportunity to do that right anybody else and Madam president question did we did I miss 5136 um personal communication devices cuz I had called Anna uh on that because didn't have any uh any green any pink any purple and she indicated that um

104you are correct so 5136 and 5200 we're still waiting back on legal so we talked about that at the beginning of the board me meeting that we'll decide on next Tuesday's meeting what we want to do with those policies depending on when we get them um M will just do this now so at the Tuesday meeting the ones that we've thoroughly reviewed we can decide to um suspend the rules wave first reading go to Second reading and adoption otherwise we can add on another meeting on the 29th a special meeting that we talked about earlier and we can I'll give another week for questions and everything and we can have our second reading in adoption now why do we want to get these done there's another huge much bigger than this P policies that were

105supposed to get done before the first of the year we may not get to them all right but at least by getting these done in October we'll stand a chance of getting to them because some of this stuff you'll see they actually took effect July 1st so we're behind the eightball the next set of policies are going to take effect January 1st so we're going to try we may not make it but so uh at the 22nd meeting I will ask that and at that time the board can decide if they want to suspend the rules or we can add in one more Tuesday meeting in October Madame President yes ma'am I would firmly recommend that 5136 be tabled all the way to the first of year this is such a critical um policy I

106know a lot of districts throughout the country are dealing with cell phones in a classroom and um I personally want to do a little more research and and see how other districts are handling this because again there's no it's just we don't know what's going to be taken out what's going to be left in and uh I think it' be too much just throwing in you know and that's fine we can push this in those three yeah into November okay because it's just three of them okay but I believe the student handbook is being held up um because attendance and the cell phone stuff they need our policy what are we going to approve so the changes can be made in the student handbook your policy uh I didn't know the policy was not your

107policy with regard to the personal communication device is one of those new statutes that came out of the last with out of the last general assembly and then your the other policy um give me the other one that came up with it includes attendance which is 5200 there is there's a lot more that came out of a new statute from the last General Assembly as well in terms of the general assembly is really trying to kind of clamp down on making sure that we're doing referrals and working with the juvenile court when we were seeing High rates of attendance um issues so those are ones that and I believe last a year ago even before the general assembly passed the bill that it did just in 2024 that this board was kind of ahead of

108the curve and created a policy to disallow cell phones in the classroom so you guys were a little bit ahead on that so um it may not be necessarily that big of a change but you may want to go ahead and take a look at both of those policies in light you know because they are new because of the new statute and if there's questions or concerns just shoot me an email about it we we can cover it before the next time you guys review those policies I'm sorry attorney Conor I was told that you're going to put your two cents into these three policies before they come to us that's what I was told you're welcome to give me some comments as well if you have comments while I'm looking at it I mean

109I I me just what I'm saying if you guys have some comments because they they are based on brand new statutes like I again which which is why to get the student handbook before this board and approved these two policies need to get done so we can push it into November if for some reason we can't get them done I mean I'm not just going to approve something that I don't have all the information for and then especially the attendance because it's my understanding that the law is additionally saying that if attendance are is low or is they're going after the parents and students and these kids can be taken away from their parents that's how stiff this law is now it so I'm not going to jump into the hot water and I you

110know I don't know what I'm doing I'm not going to without all of the information I'm not going to approve Something That Could children can be taken away from their kids because we don't have the mechanism to um to make sure there attendance here in terms of the bus situation we don't have a truin officer you know and that's part of the the new state statute so again I'm not going to rush anything these two polities are are crucial they're critical and it and it requires more time in my opinion just a moment so we did I think Miss Rollings was presenting in August um talking about the student handbook and she brought this up that they weren't going to finish it off until the attendance went it already is in our board policy but

111we stopped doing it do do you remember him and city court and they used to have the TR and Stu over there and not taken away from their parents this is this is down this is not City this is not policy finish speaking and then you can have the floor so we already had that in policy but we weren't enforcing that we didn't want to turn them over to law enforcement and then to the deputy prosecutor's office and ended up with the parents because we did do this because our Law Office handled two of them where the parents are like I was arrested I was put in jail I had to bond out it did happen and it's was under our policy so yes I do agree that we need to have a lot of

112discussion on this which is why we can try to get this on in November so the last policy because I sent in three pages worth of questions um my questions was on page two the fourth level options I had concerns about that one so that is when they can come to the board and we've had flu full-blown hearings before before the board where there's it's like an evidentiary hearing and is this the type of hearing that we're talking about and this doesn't have to be answered today because we've got another week before this comes back on um what if the complaint that the parent makes is you shouldn't have expelled my child and I'm saying it's that professional staff memb fault that this escalated to this point so what administrative guidelines are going to be

113in there of what Rises to the level of the board for this type of hearing so I said in my I can forward it to you um the one I sent out this afternoon um matters regarding instructional materials so it says who can be on this committee on the instructional materials I'm not asking for a board member on there but people Banning books it's something I'm very much against I would like to know what it is so I have the type opportunity to read it so I know what they're talking about so I'm just asking for administrative guidelines that the board be informed what the materials are and have the opportunity to read it uh the next one was grammar which I'm sure Dr Wilson has already taken care of um the next one was

114regarding the school library materials so um we have a great relationship with the Hammond Public Library they are making sure that all our students have a library card and that they get books sent here so this talks about banning books but what if it's a book from the Hammond Public Library brought into our schools through that program that we're using so what would the thing for the parent to do then take away their kids a library card so I've got a bunch of questions in that area not expecting answers tonight I will forward that to you so you have them so we can get the answers before the next board meeting just just in response to your question about being advised I don't know that you need administrative guidelines necessarily because the option the option

115is is that as there are recommendations that are being made then there can be the decision that gets to the board and the board then responds in 30 days and a lot of this is following the state statute and there are areas within the state where the book banding is becoming a very hot area we've been very fortunate here in Lake County that this hasn't been as hot as in other areas but there are a couple other schools that have had some problems with regard to complaints about what books are available to kids so you there I think some of those concerns have been addressed in in with some of the options on the Neola policy if you would note I I did want to reference with the new truy statute that it does not

116go up to taking kids away from homes and one of the nice things that we have in Lake county is that all of this gets referred to the juvenile court and the juvenile court works very very closely with Geminis and the Juvenile and so what happens with the juvenile court is they put a lot of other programs and things in place to fix reasons why kids aren't coming to school so there there are some um social services that the juvenile court puts into place you know as first steps for some of these things when when they're make referrals being made about attendance issues right do we have any further discussion on this board policy I don't even see the policy I'm it's the last one my last one is public comment so I mean my

117book got a little turned around but it's okay just no it's not okay yes well we need to know what you're missing so we make sure that's why I asked you know trusty ell you know where you reading from talking about public need a copy of that no public complaints concerns yes that's what that's what you're talking about I feel like she was referring to um about the you were talking about book Banning and and all that I'm I'm I couldn't follow you because we want to talk about book Banning those books that got dumped to me that's a form of book Banning the the policy with regard to complaints is the uh is 9130 the policy with regard to dealing with the new treny statute is 5200 she was talking about theary material so

118the libraries materials you were referring to library materials and when you refer to the book D was here under public complaints and concern is that the best place put that cuz to me it was buried I would have never you know I and I'm not sure if cuz like there was a um Neola had a policy about two years ago that was trying to address a lot of these complaints about books it got really really convoluted so I think what they were trying to do with this policy is to try to cross reference it and also put it over here in the complaints part as well so I think that they're trying to make it a little bit more simpler than what they had before with regard to some of these complaints about materials which

119is why I had all the question in my opin it was bury in my opinion okay but you know it is you all do you right is there any further comments on the packet before you on the board policies all right hearing none we'll go on to item three which is public expression trusty candalaria oh public expression first member is going to be Mary Ellen SLC speaking of emergency as a former EMT in first responder you can't have enough people trained in emergency response whether it is a defibrillator or even basic first aid every school should have several staff members teachers office people whoever that are trained in this an accident or heart attack stroke or whatever can not only just happen on an athletic field it can happen in a school building and you

120need to be prepared for that the more people trained the better also instead of maybe every two years certifying them it should be a yearly not optional refresh of what they have learned in the first aid or using a defibrillator and I'm saying this as a person who was an EMT so I do know a little bit of what I'm talking about here and maybe I don't know if you would want to delve into it maybe any students that are 18 or older legally an adult would be interested in getting this training I mean things can happen with an adult staff member not around and if a student is at least 18 I don't see why there would be any problem since they are legally an adult to also be trained to do this like

121I say the more the better because you just don't know when something's going to happen and as for the schools well the first day that Hamond Central Open is when that shooting happened um and um there's been problems at Central I've got a grandson that's going there now I'm not happy about it um there was a big fight at the school back about 3 weeks ago I believe it was um from what I understand there was a large amount of students fighting each other and I guess fighting is pretty much a daily thing over there but this one was like off the chain it was so big and um I guess after everything was starting to calm down somebody pulled a fire alarm to put icing on the gate um this is unacceptable in our

122schools um right now the kids have instability inside and outside the buildings fights are breaking out it's just not a safe environment you got kids from different schools that their schools are no longer being used as schools they storage facilities which is ridiculous and uh in said these kids are all thrown together and they don't know what's going on from one school year to the next and Hammond's going to keep on losing students the numbers what you see go down you haven't seen nothing yet the more schools get Consolidated the more kids have to suffer through all this unstability the more kids are going to lose the numbers are proven it look at what all this started when you started consolidating and closing schools a few years ago thank you next member Cynthia Cruz hello

123I come here as a community member I was listening to the last board meeting online like I always do and um I need to have a little fact check because as I was listening to it I had to play it back did I really hear that administrator say that um he was pleased to say that there were no licensed teachers that were Rift well here's a copy of my teacher's license I was Rift today I had to go to the unemployment office while at the unemployment office I saw some of my colleagues they also have teachers license and they were Rift so the fact that um truste Ellis and Dr Willis are here Wilson are here they they um received wrong information they got rid of all the Librarians we have these beautiful libraries with

124no Librarians yet we have some of the lowest reading scores in the state Hammond Central number 307 out of three 395 last week all over social media there were pictures of a dumpster full of books from Kenwood school if you had me as a librarian that would never have happened bring back the Librarians there's a way to do it you could change my title last time I was one title just like they did in the administration everybody's title got changed bring back The Librarians to help it bring up these reading scores also I wanted to talk about the ldp AIDS that have um been riffed I don't know how these teachers are doing it throughout the district with these students they don't speak English how cruel it is to have these kids in classrooms and

125nobody could teach with them teach them we don't have the AIDS we need to have more ldp AIDS at um Burns Hicks they have almost 90 ldp students they have one teacher no AIDS not one Aid that is disgraceful some of the AIDS have been volunteering for free teacher the AIDS should not be doing that volunteering if they're going to help at the school they need to be paid thank you next member Robin Bellamy good evening uh first of all I would like to know why after a complete grading period we are now being told that we have to combine two class into one not two or three weeks into school after ADM day but a complete grading period later these students have developed relationships with these teachers and you are causing undue stress and

126anxiety for the teachers as well as the students involved I would also like to appeal again for an assistant principal for Franklin just because we have lower enrollment does not mean that our students don't deserve the same resources as every other student in the district I'm tired of hearing no referendum no referendum every other school has an assistant principal our principal has to do administrative work testing data meetings not to mention sometimes being the nurse and the secretary we have way too many discipline issues for one person to deal with and do her admin duties you can't do two jobs and do both of them well the sped teacher and our one parah is spending way too much time babysitting behavior issues I would like to talk about another class you fortuitously brought up hostile

127work environment this is a firste teacher with 31 students in her class and it is a hostile work environment not like me once in a while a a student might curse at me and flip a desk this is consistent every single day she has students fighting people sitting at her desk stealing things off her desk and out of her cabinets cursing at her and each other um physical fighting and the teacher is outnumbered her Mentor is in another building she's a firste teacher I don't know why she hasn't quit I would have by now something needs to be done about that I challenge all of you to come spend a day in that classroom I would love for you to see what's going on in our building we are a very tight-knit community and we

128support each other but it seems like the more we make do with what we have the more you put on us and tell us to do more with less and teach your work days why do we need to be told when to arrive when to leave and when to eat lunch for secondary that means they're staying later than their normal day when they're told to work 8: to 3: why can't we work our regular hours as long as my work is done why does it matter we were told if we had to come early to hold conferences for working parents we still have to work till 6:00 p.m. as long as I speak to all of my parents why do I need to sit around why do I need to be told when to eat

129lunch maybe I'm not hungry at noon on the conference day I'm told to eat lunch at 3:00 I don't want to eat lunch at 3:00 do you think that I can't work and eat at the same time I do it every single day come into my room please trust us to be the professionals that we are next member LTE monz [Applause] real briefly on the budget um I'm sorry the bylaws that just um were mentioned because what Robin mentioned was a little bit more important much more important um these bylaws that we're revisiting right now um good good mention Alis for raising that point with the records um these bylaws by as they're changed they should also be held on file the past one a hard copy somewhere so that way it's always referenced in

130case you know it gets lost in the Neola or whatnot um the immediate in investigation absolutely okay um immediate because an investigation can take so many days as far as uh the reactive measures that this District lies to take without issuing parents incident reports but they immediately remove their child the children the students from the school without giving incident reports that are made available Beyond 5 days I've experienced that personally um incident reports need to be made immediately um prioritize the attendance and the phone statute policies because those are Indiana state laws that they changed we did really good because that was in fact act changed last year by the superintendent former superintendent and it would probably be most helpful if those State statutes remain next to the revised wording I understand you say that

131it's down below it would be extremely helpful if you keep them right next to where your revised wording is so that we can either if there's a link click it or whatnot as far as going to the more important issues I did get a chance to speak with Eric Herz uh the CFO CEO whatever you want to call it um Franklin has according to what he says he's reporting to State the numbers because somebody did ask we got Hicks 622 students Franklin 235 students with space with space obannon 554 H 608 Edison 704 Jefferson 570 Harding 752 students Irving 754 of the total of that Elementary out of school districts 438 Middle School Scott 663 Edgar 693 more in high school 1,400 400 1,448 and Hammond centrals at 1,8 1,814 students we already got the

132input for the ACC in the previous meetings and so um the public wanted that thank you and I wanted to share that publicly thank you so much next member Dr Michaela good evening everybody Dr Michaela spangberg Gary education Coalition um as I'm a clinical psychologist before I get started with this I'd like to say I will do trainings on suicide for anybody for free I have a 20 minute General training I can do a risk training that's 20 30 minutes I don't care what the organization is I don't care what the school is I'll come out I I'll do it I don't charge anything for prevention um because I do get a lot of requests around this time for that um I'm curious about how much Neola is being paid by this District because I

133know sometimes that's like a six figure cost but I also know over like four years okay but I also know that for some reason I can't seem to find the cost of it and any consistent way on your on your financial reporting and that's a little odd to me but I guess I'll have to dig deeper um nonetheless I mean I just don't think you're getting the money's worth whether it's Neola or something else uh when one of the trustees stated something along lines to paraphrase that some of these policies are just kind of basically things claiming that statute says things that are not in fact the case that is absolutely correct and um when people say well the citation at the bottom the minute that somebody said 20 33-2 I'm like wait what are

134we talking about because you're not a student that's a policy regarding student attendance mandatory student attendance and you cited it to tell some trustees that they have to tell you something about why they're absent it made no sense how did no one catch that why does no one read statue why do people who are supposed to be advising you Le legally repeatedly sometimes even verbally state things that are not true about statute again and again and again in these meetings and no action is taken no action is taken by this body but there are other bodies that can take action on that issue and uh given that this just all feels so rushed and we have this big rush to update this policy it's strange I can't understand what the rush is because you do

135have a student handbook out right you you've had one out for this year you had one out last year your policies have been out of date in terms of Statute for years and years and years and years and isba wants you to look at your policies every single month that's a little bit weird too um so people know there is a meeting on November 8th sboe you can go down provide public comment on the draft second draft of the diploma requirements 10:00 a.m. eastern thank you thank [Applause] you that concludes everyone written in for a public expression I a lot of people watch our meeting so one of our health services people checked in and said the aeds are checked once a month by health services so you don't have to look that one up

136anymore thank you all right as there's no further inform um information it's late business before this board I this meeting is now adjourned