School Town of Munster Board of School Trustees | Public Work Session 9/29/2025

001[Music] uh work session to order. >> Well, welcome everyone. Hopefully, uh we have one agenda item which is um a rather large list of policy revisions. So, uh what I plan to do hopefully today is obviously at any time you can ask questions, but if we if we spend the entire time going through everything, it's 264 pages, so it's going to be long. So, I'm probably going to go through the highlights of each one of the board policy revisions and give you guys a chance to review them. I do want to make sure you realize that if you log in as a board member to uh board docs, if you go over to the policies and go to the draft policies, um down here is something. So you the list of all these things that

002are in draft, you can see the revisions for board approval. They're all going to be there if you want to look at anything. So for example, our first one is going to be 164 and I'll get into but it'll show what's been changed on here. So you guys can do that. What I've also attached to this meeting uh agenda is this and this is in public for anyone to see. This is a a PDF document that is page numbered. I'll refer to the page numbers if you guys want me to, but it has all of the policies through here that we can scroll through. It might be easier for you as individual to go through that list on the board docs instead of going through this. But it you you'll also have a document if

003you want to have that. And then what I'm going to hopefully do today is go through these short little blurbs of the policy revisions and then try to pull up the actual document. So you'll also have this in executive content I think or administrative content. You guys can have this to look at and it references in yellow the page numbers from the large document or just the policy if you want to look at it through board docs. So >> can I ask a clarifying question? They're going to pull each one of these policies up and it's going to be on the screen. We're not going to read it aloud and hypothetically they're probably not going to be able to see it. So maybe if you guys want to see a specific one, let's ask Mr.

004Triple Feldus to pop it up. But if not, I think if you just go through the summaries, I think we we we've met our our our duty and we don't have to be squinty squinty over something that they can read. uh they you know they'll have a month to read these and come back with any concerns that they may have as well. >> Absolutely. >> Is that okay with you guys? >> Is that okay with you? Good. >> Oh, I'll do whatever you want me to do. I'm I'm flexible when it comes to these. So, um I'm just going to go ahead and start and just go through a couple ones there. There are some very simple ones. So, we started and you'll see why. Whenever there's a change in law that affects something, it

005causes us to look at several policies. And when we look at them, we may not make any changes, but then we see a technical type correction you'll see. So the first one on policy 164, it's just a technical correction uh to improve the clarity of the sentence by replacing a witch with a that. And then down here, a code citation that was should have been a dash instead of a period. That's really it for that one. Uh 164.4 is the next one. If you're on the large document, it's pages four and five, but you can see that the contents of that bylaw were basically incorporated into policy 165. So, we're deleting this policy al together and all of that's going into 165. So, we we amended 165, which caused us to look at several of

006those. So, this one's being rescended and then that leads us to 165, which basically the policy is being revised to clarify the limitations on attending meetings by means of electronic communications. So we want to make sure that it applies to each category of meetings. So 50% of regular meetings, 50% of executive sessions, 50% of work sessions. So that's been separated there. Um and it's also been revised to provide some clarity regarding calling an emergency meeting of the board when there's a disaster. So uh that's really it with that uh that policy. The local disaster caused us to look at a bunch of other things and then we just added everything else into that one and made sure it flowed into those. Uh the next policy is 166.1. If you want to look at the large

007document, it's on page 11, but this is uh been revised to add the monthly agenda items um and technical corrections to the consent agenda. So, we just changed what we could put on the consent agenda. Both of those are fine, but we talked about this with Dr. Hicks of adding those monthly like donations. So, that's a monthly thing we do. We can put that on the consent agenda. Policy 167.2 is the next one. It's been revised to add provisions uh for an executive session that's found in Indiana code. And you're going to hear this a lot. Indiana code 20-29-6-7. Uh it clarifies that an executive session cannot occur during a regular meeting because some districts around the state tried to do that. Uh and it specifies that notes for that meeting will only be the

008topics that are addressed. So the and that's how we've always done it anyways, but it specifies that specifically in our changes and you'll see that down there in green in those situations. So um just a couple clarifying things there because some people did some things that were probably not with Indiana code. So we made sure we documented those. We didn't do that. Other people did. Um these revisions uh for 167.3. Again, if you're on the large document, it's pages 14 and 15. Uh these revisions were actually recommended by Dr. Heler in 2025 that we got in here. Um no Indiana code, but we may make some additional revisions if Dr. Hicks wants to do some other things. Um but the idea is that uh you'll not be able to speak more than once per meeting,

009not per topic because in other districts that's been kind of been simply there. And then we wanted to make sure we put in the prohibition about public comments addressing personnel items or or issues or concerns that can't be done that. And then um we went ahead and deleted that one section that's in there that doesn't have to be in there. It's redundant. So it should it should if it is a personnel type. Yeah, >> it should hopefully do that. If not, we can add other things in there. Uh the next one is policy 0172. This is really just a little technical correction. Um so what we had here, we went and looked at this because house enrolled act 1591 which changed Indiana code 20-26-5-44. basically says that the pro the superintendent must promptly and fully

010inform the board of any matter or related matters involving legal expenses that uh reasonably expected to exceed an amount specified by the governing body. So I went here to check to make sure this was still in okay with that law. It was I found a split uh what I think it's called a split infinitive and just fix that. So you'll see that code popping up a little bit later on with some other things but uh more in the thousands but that was there. I went and based upon that law went and looked at different policies. This one didn't have to be changed, but I found a grammatical error. And just so you guys know, uh, and I know you're aware, but we're the public and watching, anything ends in a zero is what we call

011a bylaw. So those changes are a little bit different than regular policies. Bylaws are the policies of the board for the board that direct how you guys act in meetings or at meetings. So when we do these policy revisions, when we vote on those, uh you as a board, we have to have at least uh threequarters approval for those. Any other policies only require a simple majority. Uh but those are going to be bylaw changes. So that's the first and I guess I'll do a a little technical or technicality for uh anyone who's watching this online. I feel sorry for you if you are. Um anything that begins in a zero are bylaws that are rules for the board. Uh and again how you guys operate for yourselves. Anything that ends in a or begins

012in a one are policies that affect our administrative personnel. Anything that begins in a two are general system or program type of uh policies. You'll see a lot of curriculum, a lot of things in there. So it's that anything that begins in a three are policies that relate to our certified employees. Anything begins in a four relates to our classified employees. Anything that begins in a five is students. Six is business operations. Seventh is seven is more um operations and eight is also I gota I think it's more uh facilities and and then nine is really um interacting with the public. So you'll see these are going to lot have a different issues and I talk about that because in the first one that I want to mention which is 11:30 which is the first

013one for uh and that would be for administrators. It has two other sister policies. So, we're going to be talking about policy 1130, 3113, and 4113. So, it'll affect administrators, certified staff, and classified staff. So, it covers all of our administration. It's called a conflict of interest, and I apologize. I'm going to have to at least read this twice tonight, but I ended up going through a lot of different policy changes based upon the Office of Management and Budget from the United States Department, actually the United States uh government. They revised several parts of their guidance for grants and agreements and now they call it the Office of Management and Budget Guidance for Federal Financial Assistance. So, they retoled the document, renamed it. Um, that document's actually now in title two of the code of

014federal regulations. So that's anytime you see the CFRs, it's title two of the CFRs in legal code. That office of management and budget also released revisions to the uniform guidance for all federal agencies including the department of ed. So the department of ed based upon those changes by the office of management budget revised their education department general administrative regulations. We affectionately call it Edgar. So the educations department's general administrative regulations has a name and his name is Edgar because that's the acronym. And then there's some new Indiana code citations that also clarify some things in here. So all of those are going to be taken with this. So if you look at 11:30 um you'll see that in this basically we had to uh by that uh guidance that's given we had to list board

015members separately which they weren't before so we had to put that so I made some clarifications in there and did the deletions additions based upon the education department's changes based upon the office of management and budget and you'll see those changes are in there um and again they're all from those guidelines and and guidance. The same changes occur in 3113 and 4113 uh for all three of those policies. So, we'll there's a lot there, but again, it's it's straight from those documents that we put in. It wasn't anything tremendous. So, the next one also has four policies. There's one policy and uh three sister policies. So, they all talk about dress and appearance. It used to be called dress and grooming. So, we're changing the grooming to appearance. So, you'll see that change in the

016title. Um, and again, if you want, if you're looking at the large document in your home, it's pages 26 through 30 of our large document that I have available for everyone. Uh, it's dress and appearance for administrators, certified staff, classified staff, and for students. And the student number is 5511. So, what all we're doing is removing the reference to grooming and replacing with the word appearance. And then in 5511 when we got down to that, if you go through and look, there are some additional uh provisions in there regarding enforcing dress code that is expressive in nature. But if it's expressing obscenity or hatred, it's not a freedom of speech issue. It's a violation of school rules. So that's the only difference in 5511. If you want to look at that, that's on pages 29

017and 30 of the large document. or if I scroll down, we can look at that and you can see it for your purposes on here later on. But they all uh contain the same thing. So whether you see grooming, we made appearance and then a couple additional provisions in 5511. So that takes me then to page 31 of the large document if you're at home. It's the employment of the superintendent. Um, just so you guys know, it's already Indiana code that the board must not enter into a contract with the superintendent on or after a date after an election. It used to be if one or more members of the governing body change. So, you couldn't enter into an agreement with the superintendent if someone got beaten election, you couldn't then make a contract with

018the superintendent between the election and when you take office. um with changes to Indiana code 28-28-8-6C. You can do that if not more than one board member changes as it doesn't change majority of the board. So there's a small change that the old code basically said that there's any change to the board you can't enter into an agreement with superintendent. Now it says if only one changes you can still do that. So it doesn't hamstring the board. Um, and then obviously while reviewing it, I looked for some technical corrections, fixed some of those, changed some wheels to shall uh change some of the pronouns and you'll see some of the technical corrections that go along with that change. But really the big one is uh right here in the green that I have on the

019screen if you see that it can't be my more than one board member. So that's a law that they just put into place a year or two ago and they already change it a year or two later. We love doing that. Just makes my job easier. Um, the next one is 12:30. Its responsibilities of the superintendent and again Indiana code 20-26-5-42.3 requires the superintendent to notify the board of any knowledge of the possible criminal activity of current or former employees. And Indiana Code 20-26-5-44 requires that the superintendent notify the board of legal expenses. Again, I mentioned that reasonably expected to exceed an amount specified by the board. So, we had to make some changes in here about when he would do that. And the accession, the amount to exceed is $10,000. So, we put that

020in there. And again, that's on pages 34 and 35 of the large document. You guys have it right here. Um, the next policy is policy 1230.01, development of administrative guidelines. Um, I actually went through there because I wanted to make sure there was nothing in there with responsibility of superintendent with new laws. There's nothing. So, I cleaned up the pronouns and a couple technical corrections. That one has no significant changes except for those small ones. The next one, which is it's going to say the same. So, I have a policy 1617. again administration 3217 certified staff 4217 classified staff 5772 students those are all entitled weapons and then we also have the policy 7217 which is possession of firearms and weapons by a visitor those are all if they're in the large document at home

021it's pages 37 through 46 these policies have have been revised to accommodate provisions to house enrolled act 1177 that make it clear that possession of firearms or weapons by visitors or by employees, wherever it is, is prohibited except for the possession of a firearm by a person who legally may possess a firearm and who has been authorized by the board to carry a firearm in or on school property. So, you guys can actually do in uh in an executive session, give someone the permission to carry a firearm of school property. So, since that law changed, we have to include that right here, which I show in green on every one of those. And then of course I go through and clean up those things as it goes. Um yes, that is a provision in Indiana

022code. So it's one of those things we just get to do. Uh 2131 is the next policy for those of you at home, pages 47 and 90. It's entitled now educational outcomes for students. as you can see that um and it's being revised to incorporate the Indiana Department of Ed's goals for students to graduate from high school uh in the state as expected for the corporation students. We had to add collaboration skills. We had to add the pathways to enrollment. We had to add the pathway to employment or the pathway to enlistment. And then other skills are also included. Um, and I'm just going to tell you as the state progresses through this new graduation pathway and other things, I think Dr. Bergman will agree, Mrs. Bergam will agree that uh, we're going to, uh,

023probably have this revised a few times later on in the next year or two, but you can see the things that we had to add in there. And of course, then I went ahead and retoled all of the um, pronouns and things like that to make it pretty inclusive when we do that. So, that's there. And it's a rather large um little bit there, but again, it's nothing that's it's all required by the new statute or the new graduation requirements. 2210, which is on pages 50 and 51 for those of you at home, is just technical correction where we're changing the pronouns um and some grammatical things. Uh and I had to change a couple legal references. Uh they don't show up in green, they're just there. I I corrected a couple of those at

024looking at that curriculum development through the state. I went through and looked at these as well and found that there weren't any changes that had to be made except for some simple correction ones. Um, this one almost wins the the bet. So, the next one is 2221. This almost wins the prize for the most laws that apply to a single policy. Uh, but it's scary it doesn't. It's on pages 52 to 55 and it's 2221. Uh, mandatory curriculum. This policy has been revised to reflect the amendments to Indiana code 20-30-5-9 and the addition of an Indiana code 20-32-4-17 by Senate ruled act uh 35 a year or two ago that eliminates the instruction for students in grades 6 through 12 in personal financial liter responsibility and then provides for instruction for personal financial responsibility for

025high school students. requires that the cohort of students expected to graduate in 2028 successfully complete that personal financial responsibility course. And a personal financial responsibility course is also required for any student who would graduate this year or next year who chose to then also pursue the new Indiana diploma requirements. So, you can opt into the new diploma requirements early. Additional revisions uh reflect changes made by Indiana law from Senate and rolled act 442 that just took effect in July of 2025. uh that is the instruction on human sexuality which you'll see um this is what we had to add in on foreign five for from the Indiana code and then I ended up making cross reference changes corrected some capitalization and punctuation and then reflecting the current terminology of instead of sexually transmitted diseases sexually

026transmitted infections. So those are all there based upon terminology and those Indiana codes. Um, it's a longer one with very few changes. 2324 for those of you at home, pages 56 through 59. Field trip and other corporation sponsored trips. This is not an Indiana code or a law change. What we wanted to do is we wanted to revise this to address field trips separately from extracurricular co-curricular trips, from overnight travel, and from other corporation sponsored trips. We even wanted to add in there trips not sponsored by the corporation so people can understand differences for that. And then we added into this policy the transportation for those trips. Um it also sets forth the approval process for the trips. Addresses the development of a security plan which is a new Indiana code requirement with some of

027the laws that you have to have a security plan for your trips. Um and then it also updates supervision of students. It does one of the new that was almost just reorganization uh except for the security plan and then it also permits the rental of housing maybe other than hotel accommodations if we've had to do that um for such trips and take into consideration a variety of options that could be available other than just a hotel um especially for some of our teams. Um because of the significance of the revisions in the organizations we're just doing replacement policy. So the old policy is available where you'll see on if you look on board docs it says 2340 and then I have the old. So you'll see that one all all uh strucken out shorter. We

028made this a little longer and added added all the old provisions in there but put the new things in that we wanted. Um and that will be there for both you guys. And then if you're looking online the new policies 56 to 59 and the old policies on page 60 to 61. But they're there. Um uh we've had every we've had the building principles go through this as well and it seems to be something that works well for everybody. Um, the next one is policy 2370, which is a a a simple little policy that's been revised to include options for alternatives to classroom instruction, specifically college courses and military services per changes to 511 administrative I is Indiana administrative code that's what it's called, right? 511 administrative Indiana administrative code 6-7-7. So you'll see on

02920 uh on 237 you'll see the additions there of for basic training and stuff that we by some of those provisions in administrative code that we have to give some credit for classes. Okay, I'll take a deep breath. 2410 is the next one for those of you playing at home. It's 64 and 65 those pages. This is being revised to incorporate changes mandated by the addition of a new Indiana code 20-26-5-45 which prohibits school corporations from adopting a policy or otherwise preventing a parent from recording an IEP meeting. Um and it's it was changes um based upon house enrolled act 1285 just that took effect in 2025. So that uh law changed that Indiana code. So, we had to put the stuff about we had to make sure we uh put the statements in there

030about not recording IEP and then how we did it to make sure when you had an IEP meeting that could be recorded. Uh the next one is policy 2411 guidance and counseling. Again, for those you at home, pages 66 and 67 policy has been revised to include a new Indiana code. You'll hear that a lot. There's a lot of new Indiana codes. 20-26-5-42.2, two, which is the requirement for completing the FAFSA and the revised notice requirements uh of Indiana code 2018-18-6-6 for schools to advise parents and students regarding completion of the FASA and that was in Senate enrolled act 167 a year or two ago. It also includes a requirement of discussing a remediation plan for meeting graduation requirements. So, that's all in there based upon those new legal changes um that we have in

031there. Again, you can go through and see that's all towards the bottom of that. Um, the next policy, it's um, reproductive health and family planning and human sexuality instruction. I already mentioned Senate Rolled Act 442, which was entitled the instruction of human sexuality act uh, 225. This then requires us to update the terminology used and correct the legal citations in this one. So you'll see that all of these things are per Indiana code now and it has to be put in there and it's again straight from Indiana code and I changed some of the legal citations with the new Indiana codes that are there. Um a lot of changes Senate enrolled act 442. You'll hear a lot which we'll start again on 24. >> I'm sorry trip. So it says the board has to approve

032that curriculum. So is that curriculum now going to come in front of us and we're voting on it at a meeting? Yep. We always and we if you remember we have those we bring those to you guys. So it is part of the >> code. >> Thank you. >> Yep. You're welcome. H >> has that has that approval been sought yet? >> I don't think it has yet. Again, this was a new Indiana code that just took effect July 1st. So once we once we put it into our policy, then we can then bring it and do that. So, um there's also some things in there. I there's I don't know if it's here or not or because of these policies get mixed up, but there's other things in that uh that enrolled act that

033we'll talk about even more. So, there's a lot more with this one. But yes, and it does say you'll approve all curricular materials used in the instruction of human sexuality. And right there's the code citation for it. >> And thank you for the question. I can pause. But but this isn't this isn't that new because when Mrs. Bergen when we do a new curriculum adoption, she brings those to you guys at that board meeting, you guys approved those. If you remember, you approved those curriculum materials. So, it's going to be part of the process that we do. Obviously, with this one, we may have even approved those years ago. It was just part of a curriculum. we'd have to look and see. But but that that is not different than even a math curriculum or

034a language arts curriculum. >> The only difference is is that when we did those approvals, it was the only difference is when we would do those approvals, we were approving course fees. So now we have to ensure that we're any adoptions that are adopted you be especially concerning this come before you prior to purchasing. Oh, yes. >> And I do know Morgan's working with his two health teachers regarding this. >> So, with that one, I then decided to look at uh 2416, that policy, which is student privacy and parental access to information to make sure and of course that Senate ruled act 442, which is Indiana code 20-30-5-17. those changes. And this also ensures compliance with 20 Indiana code 20-26-21. Um, so you'll see I just had to make a couple small changes with this

035and couple technicals. There weren't a lot in this one, but the biggest thing in that code was we had to take out this last state sentence here. So, we just have to stop with religious beliefs and practices. That's how the code's written. So, nothing major with that one, but we go through and look at all of these. Uh, the next one, for those of you playing at home, it's 70 pages 73 to 75. It's policy 2421, career and technical education program. This policy has been revised to include a new Indiana code 20-37-4 on virtual career and technical education courses that were added through Senate enrolled or House Enrolled Act 1591 uh a year or two ago and the requirements to earn a employment honors seal in 511 Indiana administrative code 6-7.2-21 which was just part

036of the new system. And so those are all here and you'll see that's in here. Uh and the changes are all right there based upon um those criteria. That was 2421. We move to 2461. And if you remember I mentioned uh uh 2410. So this policy is on page 76. It's recording of IEP team meetings and case conferences. So, if you remember, I mentioned that uh House Enrolled Act uh talked about you had to take that provision away. So, we actually have to make sure there wasn't a provision there. Um this policy is revised to incorporate those changes. Uh again, it's Indiana code 20-26-5-45. Uh and like I said, we cannot prohibit school we cannot prohibit u uh the school corporation cannot have a policy prohibiting u preventing a parent from recording IP meeting. So,

037this is a specific policy about that. We already had it, just had to make the corrections with those. Um, Senate, our policy 2623 is next. It's on pages 77 to 79. Um, it is student assessment. Uh, this one's a long one. Several policies over the last year or two have changed this one. It's been revised to reflect student re reading proficiency changes from Senate enrolled act one from 2024. Uh that impact curriculum assessment remediation and retention. That enrolled act requires schools to give the I read test to students in grades two which we've been doing. Uh students who do not pass in grade two must be given support in grade three to help improve their reading skills. The policy now addresses the retention or mediation process for students who are unable to pass the test

038after three tries. Uh and then additional revisions incorporate requirements of Indiana code 20-30-7-13 which was added to Indiana code through Senate enrolled act one of 2024 um for students in grades two and three for participation in summer school for remedian uh reading remediation and the steps that will follow. Further revisions incorporate changes made by House Enrolled Act 1499 in 2025 that made changes to Indiana code 20-32-8.5-2. I wish I could reading these numbers and other changes by Senate and Ruled Act 358 this year which amended a different Indiana code which I'll just skip from. And then uh this one might win uh the the most laws. House Enrolled Act 1634 of math education also then provides for some math uh additions down here as you'll see for math proficiency screener and interventions that have to

039be there. So we've got about four different Indiana codes that affected this one policy over a year or two and it's just a lot of things. I will tell you our teams have been ready for this. It's just now making sure we're it's in our policy to comply with those codes. So I think Mrs. Bergrren could attest that some of these we've been doing already. The first year we did it as even we were part of the pilot for grade two, moved it in. Then some of the requirements for remediation in grade two and summer school were added on. Then other provisions were added on even more this year. Obviously reading proficiency in grade three has been a hot button with the legislators and the Indian department of ed which you'll see I think I

040quoted four or five different bills or acts then that now affect different things in this law. So are this policy. So a lot of things there. Good news is the next one. Policy 2700, the annual performance report. Our legislators Oh, for those of you at home, it's pages 80 to 84. Uh it's been rescended because the requirement for the corporation to prepare and submit to Indiana Department of Ed and to publish an annual performance report was repealed in House Enrolled Act 1638. Thank you. because all of those things are done at different places at different times. So, this is now disappeared and gone. So, they're all reported and still um published. We just don't have to do a separate document. Now, we're out of the 2000s. So, that's the program type stuff. Now, we're going

041to be into the 3000s, which is a lot of personnel. So, the first one you'll see on this is 313, which we already talked about with the conflict of interest. The next one we're going to affect is 30 uh 30,0001 3120 the employment of professional staff and 4120 together employment of support staff. So um while reviewing the policy revisions were made to the section on employment of volunteer firefighters. So I realized that uh we had something for the volunteer firefighters in 3120 and we did not have it in 4120. So you'll see some of this. So, I made some changes and then we had to make some additions of 4120. Um, but nothing major there except for a couple citations and I had to change the citation or the link to the proper uh website

042at the DOE. I knew I had to change that link and so I went in and looked and just cleaned them up and made some small changes. Something we don't currently do right now, but it it's in our policies to be able to have be able to do that is adjunct teachers. So on pages 91 to 93 on the big document is our policy. It's being revised to omit the requirement for discussion. As you guys realize, I tried to go through when the state got rid of discussion with Senate enrolled act 486 back in 2023. We tried to eliminate all of the references to discussion. I missed one. So it's in adjunct teachers. So you'll see that uh I had to make some changes down there right here to get rid of that. and then

043did some clearing up cleaning up uh up here of basically our um background checks which was done in previous uh revisions about our checks that I missed them on the adjunct teachers. Um next one is 3120.11 which is a public hearing before commencement of collective bargaining and the public meeting before ratification of a tenative agreement which we just had tonight. Uh for those of you at home, pages 9495, it includes revisions to the language added to Indiana code 20-29-6-11 by Senate Enrolled Act 211, which is actually called the Excellence and Civic Engagement Designation and School Meetings Act. Uh regarding the public meeting before uh bargaining, it basically says, which we've already done, the meeting that we have before bargaining, it now stipulates in that code that you can have it at a regular special board

044meeting. It never designated that. Most schools around the state just added a board had it at a board meeting. So, they put that provision in there to clarify it. That's how we've always done it. And then I made sure that uh if there's anything else u those are really the only things that were different there. And you see the one small statement on there. Uh the next one is 3142 cancellation of a teaching contract. Again, pages 96 and 97 of the large document. I only added the de I changed this to add the new definitions of probationary teacher, professional teacher, and established teacher. And then I updated the legal citations of where those are at in Indiana code. Um again, this is straight from Indiana code which talks about it. It's a little bit different

045than it used to be in the past. Um but when you're cancelling contract, there are different provisions for the different ones. The biggest change was probationary teacher in Indiana code. Uh the next policy uh 3216 we already addressed if you remember. So that leads me uh to and then 327 we also addressed with weapons with those large groups. We address conflict of interest. I addressed the employment of support staff. So that would lead me then to 4123.01. Oh sorry. Yeah 4120. We talked about that with there's where I had to add the volunteer fire department 4213.01 01 student staff relations pages 98 and 99 at home. It's been only revised to correct a policy. I was going through all these and found that I put the wrong policy citation in there. It's a technical correction.

046Simple. We'll move on. Uh that was my previous error. I found we've already talked about dressing grooming. Already talked about weapons for those 511. Uh a little bit more discussion with this one. Pages 100 to 102 at home. its determination of legal settlement and eligibility for enrollment of students without legal settlement corporation proof of Indiana residency. The policy has been revised to clarify that all due process procedures now applicable to corporation students who are subject to discipline including the expulsion procedures provided in Indiana code apply to transfer students during the school year. So um basically if you had a transfer cash transfer to student or student uh if you're going to expel that student you have to go through the same process as you would a student who lives in the district. Additionally house enrolled

047act 1390 amended Indiana code-20-26-11-6 to prohibit school corporations from charging transfer students or their parents which we don't do anyway or uh for transfer uh transfer tuition or any other fee associated with that transfer. So, we we had to make sure that was in there. We also because of our previous transfer tuition policies in 2011 had some antiquated provisions and I can't believe I made it to this date because if Deb was still here, we always wondered if either one of us are going to be here in 2012 when we made these changes. Uh the language pertaining to policies applicable to students who attended the school year uh in 2012 2013 has now been able to be omitted because we hit we hit the sunshine uh or the sunset clause on those because those kids

048those kids who were actually with us on 1213 graduated in 2025. So you'll see some deletions there that we had to keep in there while those students are still enrolled with us. I can't believe I well I can't believe Deb made it. I know I would. Um >> I just did that. Um >> she's still here. >> I know. I was hoping she's listening, too. Um and again, other provisions have been clarified. Specifically, the section on revoking a student's a transfer student midyear uh does not permit the corporation to expel them. Again, we talked about the due process there. And then there's one other thing that we don't have that is an Indiana code that I wanted to stress in here. um other revisions that there was a house enrolled act 1064 that just took

049effect in 2025. Um it omits we used now we didn't have it but if we ever wanted to do transfer tuition students and what we had in the past we had to have a policy in there stating that we had to prohibit a student transfer for purely athletic reasons that house enrolled act 1064 rescends that so it is open game and students can transfer for athletic reasons as a transfer as a crash transfer we don't have in our policy because we don't accept cash transfer students we don't accept any transfer students. There are other districts out there who have open enrollment, they now have to add that. But I wanted to make sure we don't have that in ours because we don't accept transfer students. And if they're well, if they're employees, children or well,

050just so you guys know, the provisions we have in there about employees of uh children of employees and the students who attend a parochial s school through grade 8, they are not considered transfer students per Indiana code. They are considered um basically I'm trying to think of the good Latin term for it. Uh they are considered by all means regular enroles as any student would be as a regular um enrollment from a student who is a resident enrolle. So the Indiana code treats them as a resident enroll instead of a transfer student. And I can't think of the I know our our Yes. and they can come to the high school. They are considered resident enrolles, not transfer students. Next one is policy 5136. It is um a new policy. Um if you remember last

051year about this time we did we actually uh did board policy 5136 which talked about techn technological uses for students. So here is going to be resources and other electronic equipment. Uh we want to distinguish corporationisssued tech from studentowned tech and uh personal communication devices. So uh we want to make sure we adopt this so that is in line with 5136. So this is all new. So it would all be green. But since it's all new and I put that up here, you can see that. But it kind of helps us enforce and be along with the new policy 5136 that we did last year. This one does win the prize for the most laws that affect one policy. So, attendance for those of you playing at home, pages 106 through 111, it's policy 5200,

052attendance. This was revised to incorporate changes to House Enrolled Act 482, absenteeism and student discipline. uh in this year including the definition of a chronically absent student and that's in Indiana code 20-18-2-2-2-2.4 for the definition of a habitual truent and I'll get to that a little bit later in Indiana code 20-33-2-11b and the requirement of Indiana code 20-33-2-14B to categor to categorize excused absences based on the reason for the absence in accordance with the categor categorization framework established by the Indiana Department of Education pursuant to Indiana code 20-9-3-12.4 4, the time frame for holding an attendance conference under Indiana Code 2033-2-5.5A and the prohibition against suspending or expelling a student solely because of the student is chronically absent or is a habitual truent. That's in Indiana Code 20-33-8-16.5. I'm going to run out of breath.

053It also was revised to incorporate the change in the amount of release time for religious instruction made by Senate enrolled act 255 of 2025 and that changed Indiana code 20-33-2-9. And finally, revisions were made for consistency and to correct some statutory citations with all of those changes to Indiana code. Please note that there is a conflict in current Indiana code regarding the definition of habitual truent. So, we'll have to lean on um Miss Jones here. Old Indiana Code 20-18-2-6.5 defines a habitual truent as a student who's been absent 10 days or more from school within a school year without being excused or without being absent under a parental request being filed with the school. The new Indiana code or the revised Indiana code 20-33-2-11B requires a school to include in its written discipline rules a

054definition of a child who is designated as habitual truent which must at a minimum define the term as a student who is chronically absent by having excused absences from school for more than 10 days. So we've got one law that says 10 or more and we got one law that says more than 10. So, we're going to have to just figure out how we deal with that for one year until the uh legislators realize that they wrote a new one that was different than the old one. So, under the former one, it was 10 or more days. Under the new law, it's more than 10. We'll probably go with the more than 10 because it's the newer one. Um, but we'll leave that up to Angelo when she decides those. But there's and I just

055will let you know if you look at the legal citations at the bottom of this one, the legal citations are almost a page long. So it is crazy. >> So just trip so you can get a drink of water. Um when I went to the uh ISBA legislation delegate um program for the at the fall conference, they announced that in the last eight years they've had 308 laws passed that affect education. And so that's basically 38 plus laws every year that school boards like this have to go through and change. And that's a perfect example when they conflict like that. There's there's too much stuff in here. And and the people that are making these decisions, most of them are not educators. Okay, enough said. and >> and I've been doing this for a few

056years. These are the most policy revisions we've done at one time because the just the breadth of those laws and how much it affected multiple policies with one law. Um it's it's been rather interesting. >> Is there still >> Yes, there is. Yeah, there is. because there's a law on how >> but that does not come from the state board of education that comes from some lawmaker. >> Yes. And if you're listening online, I love you legislators. Um the next one is uh policy 5223. Again, I mentioned Senate Enrolled Act 255. That was another one. This is release time for religious instruction. that new law um made changes to Indiana code 20-33-2-9 that we have to include the detail of the amount of time that a student can miss for religious instruction and it's delineated

057between elementary and secondary. So you'll see that in there uh right there in green that law also required us to change that uh policy 5330. Um actually this has been revised to uh doesn't actually have a a law associated with this one which is good. We actually realized this to add some definitions and do some sectioning of things to kind of give it a little bit easier to read. So, you'll see there's a lot of section heads that are added in and some things moved around. So, uh really the section on administering non-prescription drugs, staff administration of drugs and treatments, student possession of medication, student possession of rescue inhalers, uh and state law limitations on requiring staff to administer drugs, and then the immunity for staff are all in here. So you'll see we added

058some definitions and I just re rearranged a couple things and put some titles in there and kind of clarified and moved some things around. So you'll see some green and some red, but we kind of moved some stuff around there. Uh tried to help that clarify, provide some more guidance for our staff and for our uh nurses. Uh the next one again I apologize if you're home I haven't given the page number. These are pages 118 to 119. This is a policy 5410 promotion placement and retention. So, I think I've already mentioned Senate Enrolled Act One from 2024. Um, this policy has been revised to reflect some of those changes that impact curriculum, assessment, remediation, and retention. Again, it's it's requiring the school to give the IE test to students in grade two. So, we

059also have that in this promote because it's about promotion and placement and retention. So, we discussed that with policy 2623. Have some of the same things here. This policy now addresses the retention and remediation process for students who are unable to pass the test after the three tries. So, we have to put that in there. And then further revisions uh from Indiana code 20-33-32-8.5, the retention of third grader students who do not pass that uh part after participation in summer school and not passing after an opportunity to retake it in the summer and all those different things are there. So, it's in here and again we have a separate policy on retention and we want to make sure it's addressed there with that law. Uh policy 5430 pages 120 to 122. Um it's called uh

0605460 graduation requirements. It's been revised to include those FASA completion and submission requirements that I mentioned in a previous policy. That was Senate enrolled act 167 again affecting this policy. Uh just so you know, the student in their senior year must complete and submit the FAFSA by April 15th, unless the parent, guardian of or the student, if that student's 18 years of age or older and a miss and emancipated, submit a signed waiver certifying the student understands what the FAFSA is and declines to compete it complete it. um the students principal and school counselor has to wave that requirement for the student and the counselor and the principal have to basically reach out to the parent at least two times document those two attempts before they can grant the waiver if they don't call back.

061So, we will be developing the template for the waiver and the requirements. Uh, with that, um, it's again rather lengthy with that. The policy has also been revised to incorporate language pertaining to the new Indiana diploma requirements. And as I mentioned before, the offer to opt into those new requirements, uh, which will allow a student graduating in 2026, 2027, and 2028 to choose to pursue that new diploma, um, or remain in the prior graduation track. So, and that's all been reviewed with Bob Snder as well, but I wanted to make sure those things and he went ahead and reviewed that. A lot of changes with that based upon those laws. Uh 5500 student conduct. This has been revised to include provisions addressing academic dishon or academic honesty and then some provisions addressing the use of

062AI. So, the high schools as you know started developing some guidelines. So, we wanted to do a very very simple framework here um about that. So academic hon dishonesty is defined and provisions for um AI which are very generic provisions that get delineated more specifically at the levels are put into this uh in our schools for those you at home pages 123 to 125. So we're we're now making sure we've got some of that stuff that address AI and also help um identify academic honesty and dishonesty when you have those AI provisions in place. We've already talked about dress and appearance on 5511. So, the next one is anti-harassment for those of you at home. Page 126 to 135. And we're officially halfway home. Um, I'm on a roll, man. Don't stop me. I'm just

063joking. But if you need a break, just throw something at me. I may not even be looking at you because I'm reading these. um policy 5517 on pages 126 to 135. Long policy and I want to talk about this because this is interesting. Um we're complying with the current Office of Civil Rights guidance. Um, we're gonna, this policy is being revised to omit the parenthetical phrase that we placed in that I argued that we didn't have to put in when we did, but we still did because we did it at the request of the previous office of civil rights, which will then uh remove the in parenthesis including gender status, sexual orientation, andor gender identity out of this. Here's the funny thing. Adding it or taking it out doesn't change anything. specifically in the seventh

064circuit because um the current interpretation of Title 9 by the US Department of Education is why we're making this change and the OCR has told us we need to make this change. But I want you guys as board members to be aware that Indiana still remains subject to the precedent decided by actually two Seventh Circuit Court of Appeals cases. I know Angie can quote him, but I'm going to quote him. that give the right of a transgender student to have access to the restrooms of their identified gender which was upheld in those seven circuit court decisions were bound by those. Um it is MC versus Metropolitan School District of Martinsville and that's an Indiana case from 2023 and Whitaker versus Kenosha Unified School District seventh circuit case out of Wisconsin that was decided way back

065in 2017. So, this is a a change we're making based upon the OCR's requirements, but it changes nothing about the policy. It is only because they're asking us to. It still applies the same way it always has. And I know this one could bring up questions from you, but Seventh Circuit is a court that's made is a circuit that's made those determinations. With that, we've also made revisions to correct the information from the office of civil rights because there is no longer office of civil rights office in Chicago. It has been closed down. And so the references to where someone has to go to file a complaint is now in Denver and that's there. And then we also had House Enrolled Act 1483 that affected bullying that we had to put some uh uh specific

066things about alleged instance requiring changes for that. But we had to prioritize the safety of the victim there. So there's also changes to Indiana code that are listed in this one. So it's a very small change that some people could think why are we doing it? Because we're doing it based upon the guidance of the office of civil rights. We put it in based on the guidance of the office of civil rights. So um we're just going through with those and then you'll see the small little change about bullying in there. Uh the next one 50 and I imagine that after this one all of our anti-discrimination policies will probably be revised after further guidance. This one applies uh right now to students. Obviously it's a 5,000. Uh the next policy 5517.01 bullying. I just

067mentioned that uh House Enrolled Act 1483. >> Oh hey wait I just saw a a tiny little typo. Oh >> on page 130. Yeah. >> You just missed a C in Caesar. >> Oh, where? Oh, did I? Oh, yeah, I did. >> All right, I'm gonna first of all, >> wow, >> that's I'm have to say, wow, that was awesome because you're looking at big picture. She's just making sure I'm legal right now. Yeah, C Caesar Chavez, right? Chavez. All right. Awesome. And yep. And that's in I Okay, I got it. Well, with 264 pages, if I don't have one typo, >> all good. I just It just caught my eye. >> So, while we're on the anti-harassment and bullying, I just had a question, maybe more for Angie, and we don't have to get

068into it tonight, but there's been um some recent cases, not in our area, of um the deep fake videos, and I know we have a policy or it mentions cyber bullying. Does something like that is that considered bullying? Do they have a definition for that? Is that and you don't if you don't know tonight that's fine, but it's kind of becoming a issue particularly in middle schools. And I'm glad you asked that because we actually put some provisions about cyber bullying in here. So you see if if it's just the use of a computer or computer system. So it would cover what we call those deep fakes or anything else which those are scary >> policy should apply to several cases. Right. >> Right. But bullying and harassment is bullying and harassment. So, so our

069I believe our policies are broad enough to encompass that. What happens is is everybody says let's put cyber bullying in there. I personally don't I don't agree with that. I think they should just be broad because ultimately things change over the years and you're not going to have just deep faith or you're going to have something else and as long as we have just a basic elemental concept related to those bullying or harassment we follow those investig investigation procedures that we already do. But I just hate when we kind of go down. >> Okay. >> Um but we do they're in there uh and they're recommended so we're going to do it but we can't keep we can't keep adding to the list. It's either bullying but the state can keep adding to the list

070as they do. >> Thank you. >> Yes. And I will we'll get there's a couple where we talk about right here on the screen um is where we kind of if you just use that it's going to be considered um for those of you at home I think I've I may have not done this before but uh in bullying that is on pages 136 and 140 if you're using the large document just so you know I mentioned Senate rule act 255 had several other things that we had to do here as you can see there are several changes uh they all took effect for this school year they include the and I mentioned mentioned this before in the previous one in the harassment um mandate on prioritizing the safety of the victim and now it

071also sets time limits for notifying the parents of the targeted student and the alleged perpetrator uh of the reported incident. It also has been revised incorporating in the discipline rules the policy against bullying and the requirements of Indiana code 20-33-8-13.5 for having a detailed procedure for investigating incidents of bullying and the parents right to access materials which is newer this is newer used in any bullying prevention or suicide prevention programs that we have and they now have the requirements to be able to review those ahead of time. Um, and so there are a lot of new requirements that we're even going to put in our administrative guidelines that there's like within 24 hours people have to be noticed. There's there's a lot of new things and a new Indiana code 20-33-8-35 was created by uh

072Senate World Act 255. So there's a lot there's a lot in this one. There are a lot of new things and these discipline rules are all based upon what's required in the Indiana code that's that's there. The next one is policy 5540. the schools and law enforcement agencies. For those you guys at home, 141 to 144 in the large document. This was one policy that we split into three. So, I'll explain this. This one's now, it used to be called schools and governmental agencies, as you'll see at the top of this one. Um, we changed it to schools and law enforcement agencies. Um, we changed that because we wanted um, this policy has been aortioned into three separate policies. So, you're going to see this. You're going to see 5540. 1 and 5540.02 which I'll

073talk about later. Um because law enforcement agencies have unique powers and responsibilities, we felt a separate policy focused on their presence on school corporation uh premises have been developed to address their access to the corporation schools uh to corporation employees to students as well as records maintained by the corporation and people have asked. This policy also applies to interactions with the US Immigration and Customs Enforcement ICE which is a federal law enforcement agency. So, we wanted to clarify that how we interact with law enforcement agencies. There are different provisions we do for those release of records, removal of students. That's different than our next one. So, that's a revised one that has many of the things that we had before, but we rewrote them specifically for those uh law enforcement agencies. 5540.01 is on page

074145 to 146. This was also included in 5540, but it's a new policy where we wanted to separate the Department of Child Services separately as well. Um, because they investigate suspected child abuse and neglect differently than maybe a police officer will will have to do something for a criminal offense. So, a different policy is probably better. Uh and we wanted to make sure this maintains the rights of privacy of employees of parents and students in the corporation schools particularly with with respect to access to personnel files and education records which they tend to ask for differently than maybe other groups do access to and interviews of students and notifications of parents as appropriate. So we did a whole new thing there. If you notice, there is a a line there because we're going to ask

075the DCS to produce a something in writing that states there and we kind of delineate how we want that in writing from them. Uh and we do work with them on a regular basis very well. So, uh it's a good way to just delineate those two. And then we wanted to add um this was also part of it, but we wanted to add one then just for other governmental agencies. uh it addresses the role played by maybe governmental agencies such as uh the office of civil rights which is different than the other ones maybe state board of accounts because state board of accounts sometimes comes in and asks for information or any other s uh similar governmental agency and their relationship with schools. So we want to kind of separate those three different types of

076uh groups when we did that. It it made more sense to try to do that separately than in one. Um the next three are all together. So they start on page 149 and they go through page 155. It's policy 5600 student discipline 5605 suspension and expulsions of students with disabilities and pageif and policy 5610 suspension and expulsion of students. I mentioned it before I'll mention it again. Senate rolled act 482 that absenteeism and student discipline law that just took effect. Um, specifically this one is uh Indiana code 2033-8-16.5. Again, I mentioned before we had to make sure that these policies prohibit the suspension or expulsion of a student solely because the student's chronically absent, herbitual or habitual truent. So you see in 5600 we had to put that statement in there. 5605 we had to

077put that statement in there towards the bottom. And then 5610, we had to put that statement in there as well and all three of those. And then I I also looked in here in 5610. There's also a provision I noticed that we have to put in there about notifying uh the Bureau of Motor Vehicles for a student second suspension or expulsion. And that's in there. And then I cleaned up and made other technical corrections to match other policies while I was in there messing around. So those all have to deal with that one law. 5611 due process. Since I was looking at suspension expulsion, I looked at due process. There was nothing we had to change with that Indiana code, but I we've been changing everything to say school corporation. So, I just made a

078technical correction there to match our other policies. So, there's nothing in that one. I then went to look at search and seizure just to make sure if there was anything with the those laws and lo and behold to me I didn't realize it but house enrolled act 1285 um which had an addition to Indiana code 20-33-7-5 requires that parents be given the opportunity to collect student property if the student has died, transferred or dropped out uh or otherwise withdrawn from enrollment in school corporation. Other corrections have been made to correct some grammatical and typographical errors when I realized this. So there's a whole provision in here that we had to put in from that house is it house enrolled act or senate enrolled act? House enrolled act. And I anticipate that I imagine that somebody

079in the state probably collected a student's gatherings after something probably horrible happened and some parent probably complained to a legislator who put something in Indiana code so it couldn't happen again to somebody else is what I'm guessing. That's how a lot of these really obscure things get put in. I understand it, but we have to then add it to policy. Um, we already talked, so I'm going through this list. We already talked about weapons. So, now we're going to get to the 6,000. So, we're done with students and 6,000 again is most of our business operations. I mentioned and I'm not going to repeat myself that office of management budget and edgar that wonderful name of the regulations uh and that change th that change that the federal government made for that federal financial assistance

080guidance affects about 12 different policies. Most of them are coming up but I'll reference those. There's some in the 6000s and some in the 7000s. This is one of those. So, those changes to federal guidance. Um, this policy on 6110 for those of you at home, page 160 to 164. We had to put in some further limitations to federal funds. It's right here that they added by a corporation. Uh, we had to add some financial management policies that were revised to match those federal guidelines. We had to make some changes to audit requirements, certifications and records retention, mandatory disclosures, and whistleblower protection sections that had to be added to this section with those new guidances, the guidance that was put in by the federal government. So, all of these things are all added things with

081that new guidance from the office of management budget which affected the uh department of education and their edgar document. So it's a whole domino effect and then we get to make all the changes here. Policy 6011 found on pages 165 to 167 again been revised to require the corporation to bring its accounts into an auditable condition within 90 days if the corporation is declared to be unodited by the Indiana State Board of Accounts because it to fail to reconcile reconcile accounts, records, files, and reports. if the state if the Indiana uh state board of accounts recognize you as unauditable, you got more things to worry about than just this policy. But we had to put that in there with some of those provisions and changes. Um those and again the office of management budget um

082include compliance with internal control standards from the federal government and then there's obvious they have put in some cyber security standards that we have to have that are also listed in here. So and then I ended up changing some resource references that the the federal government changed as well. So, we added those in there. Again, part of those changes. Uh, but if you're if the if they rule you un auditable, there's probably some other things going on that are going to be a problem. Um, policy 6112 found on pages 168 169. Again, based upon those guidance changes, um, we had to make some revisions regarding advanced payment requests and provisions on interest earned and monies not used were added at the bottom. So interest earned if monies aren't used, you got to return those. So

083that's all in that provision there. Um so that's 6112. 6114 cost principles spending federal funds again pages 170 175 if you're following along that office of management budget. Again, revisions include the definition types of costs, the definition types of guidelines for each type of cost, and then prior written approvals added into this policy. Um, and then additional revisions address the period of performance of a grant. So, we took their language and put them into here so that we're compliant with their federal guidance. That's all in there. And again, lengthy, but please go through that. It does comply with those standards. Policy 6116, time and effort reporting, found on pages 176 and 177. Again, it's been revised to require that any anticipated employee compensation amounts through this, including hourly costs and stipens be approved by the

084board before they incurred. We already do regular board approval of costs, but and then you guys have to approve uh those budgets usually anyways for grants. So we already do that but it has to be delineated in the policy now based upon the guidelines from the OM 6140. Um this is not from the federal government. So this is page 178. This has been addressed to empower us as a corporation to pass a resolution. So it doesn't give us the right to do it now. If the board so chooses, they can pass a resolution uh designated banks, depositories, and digital payment applications such as PayPal, Venmo, or things like that if the board wants to do that in the future. It doesn't give cart blanch. It requires resolutions in passing, but it allows us to receive

085deposits of corporation funds and or to utilize to receive payment on behalf of the corporation or school services or that through online payment applications. So, this is some changes made to this are really based upon our recommendations. And you see it's a new policy that again would require a resolution, but it gives us the opportunity if the board so chooses to do that. It could help a little bit in the future if we're ever going to start taking those online payment apps. So, again, it gives us more options in the future. So, this is a brand new policy, very short, but you can see it's in there to allow us to do that. Um, again, not from the OM. uh policy 6151 back to the OM. Uh this is pages 179 to 80. It's been

086revised to address outstanding or what we call staledated checks or ins insufficient fund checks. And you'll notice down here that we have to put in a provision that we take action after 14 days. So we give them two weeks to make their insufficient fund checks. But again, we had to put these in to match the federal fund guidance uh that we have through that policy 6230 not OM uh budget hearing. This policy has been revised to clarify that the budget approved by the board is made available and I know it sounds silly. We had to change the word form to the word manner and it's from some of those guidelines that they provided from u them because form kind of sounds like a written now it can be a digital manner. So I don't know

087why the attorneys said to do it but there was something in the guidelines that and then of course I cleaned up some wills to shall while we were there. Um but I had to change the word form to the word manner. Um pa uh policy 6250 on pages 182 to 185. the required ADM counts for the purpose of state funding and verification of residency for membership. Um, so this is again on page 182 to 185. The ADM count and again this is now house enrolled acts. We're off the we're off most of those uh government federal government ones. Uh the average daily membership as we know is ADM uh was consolidated by house enrolled act 101 a year ago or so. It's Indiana code 20-43-4-3. We have to collect the ADM counts in both the

088fall and the spring, which we know it used to be called the September and it used to be called the February. Now we're just going to call it the fall and spring because uh with the two ADM counts, Indiana also required that the federal we have a different count for the federal pupil enrollment. We call that the PE count should also then occur on the same day as our ADM day. So instead of trying to put an actual month in there, which is switched from September to October, we just said the fall count, that's going to align with the federal PE count. And then instead of saying February count, it's going to align with the spring count. Uh, and those are the major changes there, but you'll see we talked about it there with the

089PE count. And you'll see some small little changes with that. 6325. Back to my wonderful OMV. This is on page 186 through 193. Long policy. Uh this includes the changes from like I said the US Department of Education guidelines to include veteranowned businesses and labor surplus area firms into things we need to consider. And there's also a prohibition from uh certain scoring mechanisms for biders when we have to bid something out. And the solicitation language is also revised bird their guidelines. And we also made had to make changes to the procurement methods and then a whole new section on the procurement of recovered materials. I'm not even sure I know what recovered materials are, but we have to have a section in our policies about procurement of recovered materials. And then we also have to

090add language on records retention in here. So there's a lot of green that you'll see in there that are all based upon the US Department of Ed guidelines. Policy 6550, travel and expenses, page 94, 194 195. Again, back to the OM. These revisions include what travel costs may be included for federal grants. And we have to put exactly what they say in there. And again, this is travel costs that would come from only federal grants. We're moving out of the 6000 series and into the 7,000 series. Uh we've already talked about possession of firearms with those previously. Now we talk about disposition of real property. This is now back to Indiana codes, not the federal government. We have to be in compliance with amendments to Indiana code sections resulting from Senate role act 270 a

091year ago and Senate role act 391 referring to charter schools. So you'll see that we have to make sure about these leases which have to be in our policies now about the lease and property to charter schools and then um when we cease using a covered school building. So those are in there and again per those Indiana codes are in there. 7310. This is back to my wonderful office of management budget, OM. We have to include revisions that define equipment and residual inventory. So you'll see equipment is fully defined in there and they even give amounts and then in disposition we got to talk about residual inventory in that disposition of property. So um again from the federal guidelines that we have to u abide by. I did not want to be the guy who

092re revised that OM document. That was a lot. Policy 7430, safety standards. This policy has been revised to incorporate requirements of Indiana code 16-41-21.2, which was added by House Enrolled Act 1138 about child care facility drinking water and preschool drinking water. So, we have to make sure that now we are a we have a preschool. I guess we have to make sure that our preschools test their drinking water for lead, which our schools already do, but we have to make sure it's in here. And we put that in 7430 as you see for the testing of uh lead in the water. The next one, 7440.01, electronic monitoring and recording. This has been revised u because we we're adding that we're going to authorize the use of smart sensor monitoring technology. Some of our new cameras

093actually possess some smart monitoring technology that will have the capability that's actually discussed in this policy. And we've actually been uh discussing with Purdue Northwest about implementation of some of their smart uh monitoring systems that they've been developing and getting some uh maybe some patents for that they may provide to us. So this allows us to do some of that smart monitoring through the video uh surveillance system or other means that uh we would only usually talk about those in a executive session for safety and security but we do have some of the technologies that can do some smart monitoring for us. Um 75 or 7450 property inventory if it talks about property it's about my wonderful OM document again. So this includes revisions to add uh additions to address tangible prop tangible property and

094inventories that we have to do in this policy. Again these are from the OM the federal guidelines policy 7455 accounting system for capital assets. This is again I apologize for those you at home pages 210 to 212 if you're following along. Again this is some of the Edgar guidelines from the OM. It's been revised to explain the cost included in a capital asset when setting the threshold for capitalizing assets to ensure consistency in board policy and to comply with that wonderful Edgar document. And just so you guys know, the value of a capitalized asset through our uh regulations with the state has been increased from 5,000 to $10,000. So there is a a nice uh change in that makes it easier for us. Our capital assets now are a little higher when we have to

095go through those processes. So interesting. The two ne next two may be a little bit more interesting than all those guidelines from the federal government. Policy 7540.03 student technology acceptable use and safety. Again, for those of you at home, pages 213 to 216. Policy has been revised to include legal citations and accurately reference terms such as apps and services. It's also been revised to improve clarity uh and maybe some easier implementation at addressing artificial intelligence. So you'll see we had things like data mining in there and apps and services used a lot but we add our same information in here that we had in the other policy about our use of uh AI and again it's very generalized because it's a policy it begins more prescriptive and you guys saw what the high school was

096doing in their handbook. So we want to add these to make sure we've got those general terms that go along and support those guidelines that they've done there. Uh and then that leads us to 7540.04 04. And just like our policies, if it's a 03, usually it's maybe students. No, that didn't work. I don't know why that worked. But 75.04 is um staff. Uh and that would be uh again, it's been revised to address the artificial intelligence. And then we had to add some provision uh prohibitions established by Senate enrolled act 150 regarding employee use of corporation technology resources and information resources to engage in lobbying. So, there was a law that passed that they can't use our services for lobbying. Um, which of course I'm sure that was in response to somebody who did

097use something for lobbying. Um, and they also can't use it outside the scope of the employees duties, engage in illegal activity, or violate the corporation's cyber security policy, which is all listed in here in policy 7540.04, which you'll see those are all listed there. And then we added the artificial intelligence information there. Do we have anything in this policy or the next AI one addressing um the you know making sure that our staff do not put anything that is furpa protected or HIPPA protected in a in an AI program. I think those would be more in our anti- our anti-discrimination policies that we have that specifically address student information or in pro polic I mean say possibly policy 8330 which is student information. So um they can't publish it at all and we just went

098over in fact we just went over one of our guidelines. Those are probably more in guidelines than policies. And I just went over, oh my goodness, what policy was it? It was social media policy which had any type of posting and use of that. And it talked about PII and student information. >> Yeah. Because my fear would be somebody puts an IEP into chat GPT to help with the language and now that's public data >> and most people don't realize that chat GPT I'm glad you brought that up. That is if it's called open source that means that whoever owns that just house that. Yes. And that's that's more of a guideline than a policy and we have to go through those. But it's actually it could be out there in public records if you

099use one of those. So for those of you at home, if you're using one of those things, never put anything that's personal identifiable or anything that's protected in there because someone else probably owns that material right now. Thank you for bringing that up. We just actually had a workshop on that. Very interesting. So, but that would be in guidelines, not policy. And um we haven't addressed that specifically yet. We're going to have to add that. But we do have the idea of making sure that they're not using that in any means outside of what we have. >> But it's not a bad idea to get that added to policy sooner than later. Correct. No, actually we we will once once we have our artificial intelligence done, we will add that to our guidelines which provide

100the specific instructions to teachers on what they can and can't do. So the policies as you guys know are usually the general broad terms and then the guidelines which really define like what we call the rules of engagement how and it's usually the directions of what either staff can do, students can do or not do are almost always in those administrative guidelines and we can get those updated very quickly. As you guys know, board policy usually requires at least two readings. We can update guidelines almost immediately. >> You still have some some very general provisions in this language that though it doesn't specifically touch on the bullet point that you're referencing, you know, broadly stating does not violate any provisions of this policy. For example, does not infringe on students or staff members privacy rights,

101which to me that would fall under. Again, it's extremely broad, but just to know that there's some sense of protection there. >> Well, and and we've got to also offer that as we talk these policies also talk about uh safety for students and how we have to provide instruction for that. We also have to make sure our students understand uh when they're using those open-source um AI um for assistance that they cannot put anything that's that's would be considered personal identifi. Well, you can, but then that means someone owns that property. Yeah, I think that's almost more of a workshopping, >> right? And that's like that's how we do the guidelines. Those are the things that come through the guidelines and how we how we implement these policies. That's a great point. And I wasn't

102even aware of that till I went through a workshop a week ago. I didn't realize >> um that when you sign up for that, you actually you don't realize, but you signed up saying that that and we also found out that even if they say they don't keep your information that you put in there, that they have provisions where they can and they do. Yeah. Or if they say they won't share it, but yeah, it can create a significant liability. So great to have the policy, have the guidelines and and a lot of education for our team as well. >> And that leads to the next one. So we are going to and it's a very broad very general AI policy and that's 7540. And we will del we will actually explain this out more

103with administrative guidelines and then rules and stuff at the building. But it's just it's a small one that basically addresses the use of by district staff and students. And we know this is going to involve and it's going to create and my notes even say make sure you stay. It's going to create more administrative guidelines that we're going to use to dictate through these things. So this is new policy that we want to make sure there are a lot of people who aren't even passing policies yet. We at least got to get ahead of this or catch up to it. pass the policies that allow us to produce the administrative guidelines than to kind of as we put in the workshops set up some guard rails because if you don't have those guardrails it can

104be a huge issue that you don't realize that came up. >> Yeah. And and I'll just throw out I think Microsoft Copilot is a secure option that you could offer. Um >> I don't want to say anything secure yet but they say it's more secure. I've also heard that Claude does not use it as much as CH GPT but I'm not sure. I haven't tried Claude before. Have you used it? >> I have not. But uh we So for all my HIPPA related things at work, we eliminated all we can't even get on chat GPT on a work computer anymore. >> But Microsoft Copilot is tied to our Microsoft licensing and they were able to lock that down securely. >> But it's it's not as good. But >> yeah, and you're now you're talking I

105I need to talk to Rob Bradford, uh, Yar Podzel, and Kevin Wadikica about those. They they're more Those are our tech guys. So, um, excellent, though. That's great points. That led us out of 7,500. So, we're almost done. We're to the 8,000s. So, remember the first two on here, 8120 and 8121, I'll talk at the same time. So, those at home, pages 222 all the way through through 232. These policies have been revised to just be consistent with our other uh background check policies. So if you remember we we revised policy 1521, 3121, 3120.02, 4121, and 8121 earlier. Um, but now what we're doing is you'll see I added volunteer coaches in 8120 and then we added the list of the things we have to here and deleted a long list um of different different

106items and then we just put the Indiana code in there. So that's what we do with the previous policies. They're just writing we're writing them so they're consistent with the other policies. Um 8330 student records. Uh this is just a technical correction because I went through a lot of these to see what else we might have when you talked about furpa and other things and nothing put in there. But I I did have to make one change here. Uh they now they now don't refer to statemandated test tests. They refer to statewide assessments. So I made that change. It's really technical correction on 8330. Um and that's really more from all those policies we with those laws that changed for retention and uh assessments. So um that's a very small one. 8,400. Um, this one,

107House Enroll Act 1177, House Enroll Act 1396, and House Enroll Act 1492 all affect this policy and require some significant updates um about school safety committees, threat assessment plans, school safety zones. Uh, we had to add additions to school safety plans, including uh the changes that are in Indiana code. Finally, this policy has been because there were so many additions, we reorganized it and grouped it by topics to hopefully optimize some clarity. So, as you go through school safety, what you'll see is there have been some reorganization, some titling, and some additions based upon like bleeding control kits is not new, but I moved it because when we tried to put some things in there with the new laws, it made sense to reorganize everything there. So you'll see there there are significant more things

108that are required by Indiana code that we have to do as a school district that are listed in the first part of this. So uh we've been changing this policy on a fairly regular basis and anticipate it's probably going to get changed more in the future. And then specifically uh now we're on page 251. Um, House En mentioned House and Rule Act 1177 also has had us put in some other provisions which again this is because someone made a mistake. Uh, it's rather interesting. Uh, you'll see in green there. We have to restrict armed intruder drills per Indiana code by this because I'm pretty sure someone in the state made a mistake and had a pretty overzealous armed intru intruder drill that probably had projectiles or other things or simulated explosions or gunfire that caused

109some issues. So there are provisions now and what we have to do for those either even lockdown drills or armed intruder drills that are all listed here. they're now part of Indiana code. Um because there were reactions to someone probably making a mistake somewhere. And actually someone did. I I I actually know the mistake. I'm not going to cite it, but it's Yeah, it was it was it was something that normal reasonable people I I'm glad he finished the statement. Uh but it because of that then they bring out the sledgehammer and put some laws in place kind of like the sunscreen. This actually I can't argue with the provisions here. Most of them if you read them they make sense. >> Well, let me get finished and I can tell you that after the

110meeting because >> or having simulated explosions and simulated gunfire around young kids probably not a wise thing to do. Thank you, Angie, for making that very clear. Um, the next one I I always hate talking about this because I start scratching my head. Page 254, policy 8451, parasitic parasitic infection. So, I just want to make sure you it was called just predic prediculosis, bed bugs, but now we're going to refer to as parasitic infestations because uh I I did not know this, but central Indiana has had a large infestation of bed bugs that show up in schools. So, we're revising this to change terminology to refer to parasitic infestations. Uh that incorporation obviously managing bed bugs and um head lice. Uh, and so it's here. It's no real significant changing changes even though there's a

111lot of green there. Um, it's just more kind of clarification and some of those uh changes to things. And I saw uh Kristen, you did it. I just don't I um but we always try to make the best of these and it happens regardless and and people need to understand it's in the policy. Uh headlights can happen to anyone at any time from any place. And so it it and I will probably tell you it's going to happen in a school sooner or later. Right. Uh 8510 wellness. Um this policy is on pages 255 to 259. Been revised to ensure compliance with current federal laws and regulations regarding nutrition and to include the non-discrimination provisions required by federal laws and regulations. While revising this, I just made several technical corrections for grammar and clarity. most

112of the corrections. Uh if you'll see there's some things here, but I made some clarifications on we had a lot of which twos, which wills, and I just uh fixed up some of the grammar when it comes down to these are the kind of things that we had to add in. Uh and then the non-discrimination statement is really what we had to add, and I make corrections based upon that. Uh that policy actually I think is sold that I didn't actually do the witchtos. That was someone else before me. Um but that's fine. 8640 uh transportation and field trips. This is wonderful because we added this into that 2340 I talked about. So, we can actually eliminate this policy. So, it's included in the transportation or the transportation is included in the field trip uh

113policy that we have now. And I'm down to the last two. Just so you know, 8750 is in our list. I don't have it in our our list. I I went through and made sure because of those uh conflicts of interest that were in the federal guidelines, I made sure there was nothing that that had anything with the defense and indemnification of board members with the federal guidelines. There wasn't. So, I included in here just so you know, I reviewed it, but there's no changes. So, that takes us to page 261 on the big document for school visitors. And this is basically just review for a technical correction. Again, I reviewed this to make sure it was in compliance with those if we had anything about bringing a gun to school or anything. If there

114was any, but there wasn't. If there was anything about background checks, there wasn't. If there's anything about recording uh individuals, there wasn't all those other laws. So, I just found one simple correction. And then public attendance at school events because we did have to talk about recording um things like IEP meetings. I just wanted to address live streaming by persons attending school events and to provide uh allocations that we put in here because we do it for tickets or some types of cards for free or reduced price admission for certain people. We do it for our staff members and we have our grandparents club that they can get uh free admission to uh those. So I added some of those things in here with the senior citizen. I looked at that and then just the

115recording and live streaming and how it can be done or not done in the school corporation and within little more than an hour's time I think we are finished. If pending any questions I was going to say the Sean Begley thing that that concludes my brief but there's nothing brief about that. If any of the board members want written copies, I only made one written copy because it is 264 pages if you're someone who likes that. If not, you guys have access to the large PDF document and you guys have access to each individual one if you want to look at it through board docs. >> Um I do have a question. um in January, February whenever um we had the parent complaint on obscene material and we had our staff review it. Um one

116of their suggestions was to review this policy. Did you and Angie have a chance to look at that? I know that wasn't one of the required. >> It's in my queue to look at and we think it may go in administrative guidelines instead of policy because it's more about the actual procedure that does that. Okay. >> So, we've got to look to see the where the proper place goes in. I've and I'm glad you brought that up. We've got five or six more that we're working on that weren't related to. >> Okay. >> Specific laws or changes to guidance that we are looking at doing that. So, I've got that ready to go. And I had a little caveat and you already uh prefaced it. Um there will probably be five or six more that

117come up in a month or two uh just because they were smaller and we wanted to make sure we had time to address those. And I anticipate in two months time we're probably going to see every uh one of our anti-discrimination based upon what I'm hearing from the federal government. So we'll probably have another round of these coming up even in a couple months. But yes, hopefully and we'll try to do those maybe as a smaller uh item that might we can maybe even either address in a board meeting or a shorter work session, but we should have those. I've got the provisions I think that uh Colleen actually wrote into the decision. We're just trying to figure out the best place to put them, whether it's guidelines or policy. >> Okay. I just remember

118when we had the dress code policy and then the public comments, we spent maybe 30 minutes as a board on each one of those to discuss pros and cons. So, um, I think those are well worth our time to do a little more deep dive. These are obviously recommended. We need to make these changes, but some of those I think would be good for us to discuss as a group >> and I didn't want those to get lost in this. >> I appreciate that. Thank you. Thank you very much for all of this. >> And then any other minor revisions, as you mentioned, we may address if they're minor enough or if there's another policy, you know, hey, there's one or two more. Those are those are fairly easy to cover at a board meeting.

119It'll take And I I right now I know there are five in the queue that that could be a smaller little thing that we could do and that is one of those. We also have one where it could be the possibility of changing how we do public comments at at schoolboard meetings. Um so we we've talked about that. Uh Dr. Heler put in some some uh recommendations and then Dr. Hicks has a couple more that we may be able to put in with a few of those, but it requires probably a little bit more conversation about how you guys want to do things. And I apologize. They turned the air off in here. It got hot somewhere halfway through this. >> Not too bad. >> If you do find any technical corrections, revisions in reading

120these, um, I would defer, make sure you contact Dr. Hicks and then make sure he gives you permission just to let me know and then we can make those changes, too. So, >> well, I'll just throw one at you since we're here. At top of page 158, there's a little typo. You just had TAT and then that right next to each other. >> Man, you are on today. I'm impressed. That's awesome. Everybody thinks I'm asleep with the switch, man. But I'm watching. >> Well, that just means cuz you probably did some reading beforehand, too. What? I'm impressed. >> Oh, yeah. That's You're right. Wonderful.