001All right. Call to order the uh December Typton Community School Corporation School Board meeting. Uh we'll start with the pledge of allegiance and the vision statement. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Our vision statement is we're growing empowered future ready students who are prepared for a lifetime of opportunity and success. All right. We move on to uh tell me something good. So this is a time when the board has a chance to reflect on something they've seen good in the community or the school corporation in the in the month since we've met. So, I'll open the floor up. >> I had the opportunity to go to Disney World with
002the cheerleaders, and that was an awesome trip. Um, Taylor and Morgan, our cheer coaches, do an exceptional job. Um, and I felt like our cheerleaders were great representatives of our school. So, >> great. Thank you. >> I would give a shout out. I was going to try and do a blue future award, but couldn't figure out how to do this. But uh last month I gave you an update on Little Mermaid. And so this month I'm just saying um it was great. There were over 1,500 people in the auditorium uh in those uh period of days. But what was really great was the burden that we put on the elementary, middle, and high school office staff. And I don't think people know um when the theater rolls in, it's a bit of a circus. And
003so all the front desk people that have to get people um checked in and escorted from the offices and that kind of stuff. Um just for all three of the building representatives here, your staff did a great job. Made it super easy. We had we returned every kid we borrowed. So I think that was always a good thing. And then all the people that came from the other schools and stuff, it was just great to get them in. So, I've thanked Officer Maddox and several or Karen and a couple people personally on that, but it's just a great job. So, I appreciate your continued support um when when we bring the circus to town. So, >> our um music programs have been everywhere this past week. It seems like every time we turn around, our
004band or choir um they're somewhere >> um performing for the city um functions, performing for the school, and they've all done a phenomenal job. I'd like to give a shout out to the kids that sang at the Christmas tree lighting and [laughter] maybe we could launch a fundraiser that they don't have to wear short skirts and you know they it was snowing. Rob was there. It was uh >> um >> cold. >> Very cold. And maybe we need a winter outdoor. >> Yeah, for the tisa season they were allowed to wear long pants and coats and gloves. So, it we there was an adjustment made due to the uh weather forecast, but I agree they did a great job. >> I was just going to echo the same thing about the music programs. Just exceptional
005and especially this time of year, it always just makes me really uh thankful and appreciative for the hard work of our our kids in our in our performing uh groups. And uh and and again, you know, to kind of echo a little bit what Rob was saying about the uh about the musical, you know, a few weeks ago. And again, just we're so lucky and we're so blessed to have such great talent in our small little community. It's just pretty amazing. >> I would just like to congratulate our boys basketball teams again on another Pilgrim Cup win. But even more than that, our gym and our band and all of the components that go into it just made an excellent night, right? The having the cheerleaders there, huge showing from our community. I mean, it
006was just a such a fun night. >> Our robotics program also did a competition this week. Um, did really well, better than last year from what I read. >> Very good. >> All right. Well, thank you for your comments. Next on the agenda is um our consent agenda. We have the approval of tonight's agenda. Uh the approval of minutes from our November 11th uh regular session. We have approval of claims uh both payroll claims from uh November 21st and December 5th. And we have our a claims for December. Um we have the approval of the personnel report which I will read uh in a moment. We had no field trips to approve. Uh but we did have a a good list of um accepted donations um to approve and those are in your packet uh
007for review. So uh I would like a motion and a second to uh approve the consent agenda for this evening. >> I move to approve the consent agenda. >> Right. I have a motion and a second to approve the consent agenda. Any questions or comments? Right. All those in favor of approving the consent agenda, please signify by saying I. >> I. Any opposed? The agenda is approved. Uh the personnel report for uh December 9th. Um that we have no certified staff updates. In the classified staff, we have one termination of Tiffany Brown, a cafeteria employee for the high school, one resignation, Mary Ankram as a as a physical education assistant in the high school, and we have a recommendation of Sandra Mulaney for third shift custodian in the middle school. Um, from an ECA staff,
008we have those recommendations of or the recommendations of Matt Boland for assistant football coach for the middle school, Joe Gznell for the transfer from the ninth grade football coach to the assistant football coach in the high school, Grant Shiveley for the ninth grade football coach, Eric Pierce for an assistant football coach of the high school, uh Ryan Bergman, it's a seventh grade boys basketball coach, uh Tommy Newton for strength and conditioning after uh after school for the fall and Aaron Tol for strength and conditioning after school for the winter. And again, Tommy Newton for strength and conditioning after school for the first summer session and uh coached or Aaron Tol uh for strength and conditioning uh for the after school for the second summer session. Um and then we have Tommy Newton again for uh
009strength and conditioning for the spring. um John Robertson for the Inferno digital display coordinator and Kendrick Ber for summer aquatics for the high school. That is our personnel report. Uh next on our agenda is the uh superintendent report. So pick a mic that's working and go for it. Yeah, >> absolutely. Well, first of all, I do want to apologize to the board. um kind of got the the cart a bit ahead of the horse on just our conversation with the playground and uh what we realized is you really have not had a formal presentation on what the final playground renderings were kind of where we were and and so going to try to rectify that tonight. Um so feel free to ask questions, feel free to to um you know to to you know give
010us any input. I do appreciate uh Eric and and Jen coming in to meet with me and we we talked about several things and so hopefully this will be something that will be beneficial as we're moving forward. One thing that I wanted to share is a little bit of the timeline. Um as you can tell uh we have spent uh quite a bit of time working through the the playground and working through you know what we want to have as as part of this playground. Uh so we've worked with um a committee of administration um also our classroom teachers schoolboard member and and also Tesso uh just to try to make sure that we get the right kind of equipment and the right kind of uh environment for our students. So um I I'm not
011going to read through the whole timeline, but this kind of gives you a little bit of an idea of how we've been working through uh this process. Um really the the important part of this comes up um where you know we're looking at the three vendors in November of 24 deciding how we want to proceed uh and which vendor we want to proceed with. Uh so uh we we did end up uh selecting recreation uh uh recreation insights. I think that's Yeah. Am I right? Yeah. Um and and so that is I think I just said that wrong. I mean uh um commercial recreation group. I am so sorry. Uh so commercial recreation group and that came about just by having each one of them kind of give a different plan for what that area
012is going to look like. You know cost as a factor and then just kind of looking at the whole process as far as you know is this a vendor that we feel confident about? is this a vendor that we believe that you know can do the job and complete it and that we have a lot of confidence in. So the the idea was as of December of 2024 uh to uh really get some final recommendations down um to write some grants if if we could do that and to really determine uh exactly what we need as far as a playground. Um, so in March of 25, uh, the playground committee, we did a walkthrough in a discussion. This also included some of our our friends from the Typton County Foundation and also the Campbell Family,
013uh, foundation and just kind of walked through that playground and the current playground and and talked about what we really wanted to see. Um, after we had that meeting in April, um, we we sent some final renderings, which I'm going to show you, uh, today. and uh and and basically on April the 8th uh we just kind of sent the the after some recommendations uh from the April 1 email the finalized um plan for our playground. So, um anyway, this has been, you know, once again one of those those committees that's kind of worked outside of the board um and and they were making this recommendation. So, uh, the members of that committee were Brian Johnson, Sarah Wigington, and, uh, Jenna Smith, Allison Riberger, Nathan Guyger, uh, Andrea Campbell, Abby Hobbs, Cassie McQuinn, and Cassie
014McQuinn Stewart. So, we felt like we had a good, uh, a nice variety of people taking a look at it, and I feel like, uh, the final recommendation, uh, will be one, a playground that we'll all be very proud of. So, just to kind of let you know the current where we are with our current playground. Um, most of the equipment in our playground is original to the 1999 uh elementary building project. Uh, so it's in it's reaching end of life. We've had some new equipment uh that has kind of been scattered throughout, but for the most part uh that that playground is fairly original uh to the to the elementary building project. Uh one of the things that is an issue that we want to address with our new playground is there's very little
015to no ADA compatibility. Basically, that's because the compatibility was based on 1999. A lot of things have changed since 1999 and uh so we want to make sure that this this is fully accessible and uh fully accessible to every every kid. Uh the other thing is there's no multiensory equipment. Um you know we've we've found as as we learn more about how how kids are thinking and how they um and how they can to learn to you know to cope and do some different things as far as their social emotional uh learning. We know that multiensory uh equipment is really important to help with that. Again kids uh like to spin. They like to be able to to be around things that spin. Again, this is something that that we know is um is beneficial
016to our kids. The other side of it is uh we had a segmented playground. So, we had a preschool playground and then we had the everybody else playground. And so, we wanted to make sure that we had a an integrated playground. So basically prek all the way through elementary would have uh the full access to the playground and to be able to um be able to access all of that equipment. Um the other issue that has come up in in a lot of conversation over the last few years since since I've been superintendent here is of course the rubber mulch uh which uh many of our teachers don't particularly love. I think uh Mrs. Ripburgger will agree to that. And uh and the other part of it is our parents are also kind of in
017that that same boat. The other thing is there is some poor drainage out there which part of this this new playground will alleviate some of that drainage issue uh that we have out there. They're going to improve the drainage. They we already have where they're going to tie in and we know exactly where that's uh how that's going to to be remediated. So essentially this is the footprint of of the playground. Um so we have a swing a a swing uh set here. I'm probably saying that wrong. There's probably a high pollutant name for that these days. Uh for me it'll always be a swing set. Um and and there's another swing uh unit over here. And essentially it's because our kids like to swing. I always like to swing. That was my favorite thing
018to do in uh in elementary school. um that and go down the gigantic slide in 90 degree weather and burn my legs. But anyway, um and uh and this is a piece of equipment that is a that is a is a climbing uh um unit which a will allow for our our teachers to be able to supervise a little bit better. Uh our current climbing unit um is a nice place for our kids to hide during recess and occasionally there's a bit of mischief going on behind that wall. Um this is a big climbing apparatus here. And then we have two larger uh play units here in um in the middle and on the side and and and as well as a spinning uh unit here. Uh we are we will lay new concrete and
019actually do some upgrades to our current Gaga pit. Uh Gaga pit for those of you that don't know is like the like greatest thing in the world for elementary kids. It's an enclosed area. They use a ball. They like to kick around and and do all kinds of little fun things. Uh we also this new Gaga pit with the improvements will be be safer than the the current one we have. Not to say that the one we have now is dangerous. I wouldn't say that, but it does have some additional uh safety um equipment in there. And then we do have a fabric awning as as you know that that area there there's not a whole lot of trees. So, we do want to find a place uh where we can have a little bit
020of a of a shaded area. And this is fully grass because one of the things that we wanted to do here was to have an area where kids can play football, where they can do um the things they they love to do. Um you know, tag whatever. Uh but again, having that green space over here where they can have some organized play uh would be was a a real important part for our committee. Uh this is um one of the oper one of the pieces of equipment that we have. Um if anyone has any questions, I'll be glad to answer anything about that. This is the climbing apparatus I was talking about. This is like the ultimate climbing apparatus. Uh the these are all kind of where for lack of a better term kind of
021bunggees. Um, so kids can um are able to climb um really about anywhere on this uh particular unit and um if you if you look at a new playground in in most situations, somebody has something very similar to this. Uh again, allowing for kids to climb because kids love to climb. Uh this is the spinning unit I've talked about uh for some of our students for ADA compliance. If we have somebody that is in a wheelchair, they are able to go in here and be a part of the play here. They can also have a friend or two sitting on the bench right here. Um, so that is uh again part of that ADA accessibility. Um, this is an also another part of the ADA accessibility. Again, this this is a an opportunity for kids
022to do some spinning. Also, it is a it's a double swing, so you can have more than one kid swinging in that. Um also these uh double swings as well. This is just a straight ahead swing. Uh this is another unit again um with the the artificial turf. This makes everything on the same level. So it is all of this would be accessible. Um if we have a student that is uh wheelchair bound or um any kind of physical disability, uh this is one of those uh spinning stations and um and this is uh there's obviously two sides to that. Um again, this is something that that cranks. You can see the wheels moving throughout. Uh this obviously uh will play music when it's tapped. Some different things like that. Um, and in general, this
023is the turf. Um, so let me talk to you a little bit about the turf. Um, we talked a lot about what kind of a surface that we wanted. Um, the pore in place is a little bit cheaper than the turf. The difference is we already have the equipment to maintain the turf because of the football team the football uh um football field. So we would have to maintain the pore in place with some different uh types of of um of chemicals and some coatings and some different things in order for it to stay um in order for it to stay viable. So, uh that's one of the reasons why we strongly considered um the turf side. Uh the other is really the durability side. Um we most of the the playgrounds that are um
024that are being constructed at this point have gone to turf and uh we feel like that a that's a great surface for our kids to be on. um definitely has a little bit of a cushion to it and hopefully can alleviate some broken arms and the occasional thing that happens um when we have kids that fall on the playground. So, our final quote and uh this was a quote that we had um as of um of April 20 uh 21st uh 2025. So the grand total for this uh was 688,000. Uh it went as high as as 715,000. Uh we made some reductions at that point and uh were able to uh to substitute out a couple of pieces of equipment and able to bring that cost down just a little bit uh to um
025to that 688 number. So, in order for us to maintain our pricing, in order for us to uh ensure that we had the equipment and we were in line to do our our first of the summer install for the summer of 2026, um we did want to get the equipment ordered and uh the company that we've gone with uh has stored that equipment for us for free for this the period of time that they've had it in. So, uh, we did make that deposit of 172,000 and, uh, the dollars that we used for that was, uh, 122,000 from the corporation from the building project funds, uh, 25,000 from the Campbell family foundation, and then 25,000 from the, uh, from Tesso. So, the remaining balance is uh 516 uh, 56. Uh we were awarded a grant
026uh through the Tipping County Foundation of $200,000. I believe the largest grant they've ever given. Um and then we also um had a conversation uh and Tesso was willing to match an additional 25,000 with the Campbell family uh for that a total of 50,000. So, we have another $250,000 uh worth of grants uh that we will put on top of this. And uh as we mentioned in our last meeting in November, uh the balance after the grants is uh around $266,000. Any questions about the playground? Um go ahead. >> When when we saw the first presentation, it was like April of 24 or whatever. Yeah. And I can't remember if if they said it or someone on the board. There was some talk about making the playground too big because of staff watching kids and
027I I know we eliminated the wall and we talked about they wanted a wall for this and we didn't do that. That makes total sense to me. But >> if they have access to all of that, are we staffed to from that picture? It's hard for me to tell how >> Oh, I get it. >> Big that is. >> This playground is actually smaller than our current playground. So, it's about half the size. So, it's kind of hard to tell because what we're doing is we're pushing the playground uh more to the south. So, that's visible from the road. And again, it's kind of that curb appeal idea. So, it is actually half half the size of our current full playground. And then, is there any idea? I know this may not be Andrew, maybe
028you know, um from the original presentation, which I know was like preliminary. we hadn't taken bids or whatever to this playground is this must be bigger than than that was. >> There's more pieces. So, we've added more pieces. And then we also added the preschool. Uh before the preschool was not in the scope. Uh through our work with the committee, uh they really felt like that we wanted to have a a playground that was more integrated and not have it kind of separated out. Um and and so um so that that's one of the reasons why we had a bit of an increase in the cost was because we went ahead and integrated some of that preschool equipment that was currently there into this new in this new plan. >> Obviously I'm just trying to
029wrap my head around how we went from 300,000 to >> whatever. I mean >> that first presentation was that like 400,000 for two pieces >> that was in three FA three phases was going to be 400 and some thousand but if we did all in one it was just how many pieces of equipment >> I don't remember >> I just thought it was like two well originally we were going to keep one of the structures and we decided we get to do that >> so replace that with something >> we replaced one of the the green and >> green and tan structure out there was replaced a swing set because we felt like again it's not it's not a piece of equipment that's utilized very much by our kids and I mean you guys can
030talk about that if you like but uh the swings are high demand >> I'm just look like I said I'm just trying to figure out >> how the price and my last question and I remember from the original presentation I'm sorry I'm basing everything off on what >> n that's perfectly >> there was a lot of question about the surface >> yes >> and the warrant warranty like if someone lights fireworks on it. Someone asked about I I don't know but what's the warranty on this service surface? um you know and if it >> I am not I'm not completely sure on the warranty but I want to say it's 20 years but I feel better to >> not if we not if we be >> if we like fireworks and something >> right not
031that you and I would do that but I mean [laughter] >> someone after hours so I'm just curious about that because that >> and then what the life expectancy of that surface is. I'm pretty sure it's 20 years, but I I need to confirm that because I I don't but I will confirm that >> was similar to the football field. >> Yes. Yeah. And that that's pretty much the life of the rug on the football field. Um we when we put in the football field, we made sure that we put a lot of money into the into the support system under so that when the grass would wear out, which it will in 20 years, all we have to do is replace grass. We don't have to go through and replace everything, which will be
032a huge cost savings >> similar to this. >> Yes. >> Well, and I something happened where the original quote, it had all the pictures of the equipment that we were getting and we didn't realize that one of the line items wasn't there, but it showed the picture. So, we thought that's what we were getting, but then he the company realized their mistake and so I think they did work with us >> but that's why the price also went up because in our in our minds it was always there and it wasn't in theirs but they they had it in the presentation of the picture was >> in the picture but not on the quote yeah >> it was a bigger one >> they gave it to us for half >> they did >> but we
033didn't go with that >> is the company we >> yeah that's why the price went up >> that's why the price went up but they >> they did discount it but it did go up >> that's one of the reasons question. >> Yeah, I have two questions. >> Um, so if I'm reading this correctly, the largest expense is the turf. >> It is. >> Uh, my next question is, um, can we sell or donate the existing equipment? >> I mean, we would definitely we can definitely try. Um, one thing that when you're pulling that equipment out, it doesn't always withstand that real well because it's all sitting in concrete. So, my fear would be that I'm not sure what that equipment will look like in the end. Um, but we could if we are able
034to salvage anything and we're able to do anything. Absolutely. And uh the other part would be um we do have to get rid of the rubber mulch and so we would try to see if the city or um or somebody else would would have use for that rubber mulch and and share the wealth on that. Um because we do need I mean we do need to get rid of it and because they're going to they're going to put stone and sand and everything else like we have for the football field as the base >> um for that for that turf. Well, you have on here that Typton is responsible for removing the rubber bolts and the current equipment and you've got asterisks, but do you have an estimate on what that will cost? >> We've
035been we've had some conversations with the city and we think that the cost will be very low and maybe even nothing. Uh we can and we also have a lot of farmers with big equipment that could also help us out. >> Pretty good home if you come pick it up. >> Yeah. I um the other side, you know, I'm I'm I'm fine with demo. I just didn't. And there are some um there are some schools that still construct their equipment. They have PTO come in and do the construction of the equipment. In this day and age, I don't feel comfortable doing that. Um so I'd rather have somebody that's certified to put all that together, putting that together. Uh but as far as the demo side, um I know that Brian has reached out to
036some folks. I know we've talked to the city. I don't think that's going to be an issue. >> Okay. >> Thank you, >> Ryan. You had sent us a memo about how much money was left from the roof project, how much the playground was, and then the pool and the sound system. >> Yes. >> And you wanted to keep 200,000. >> Yes. >> But that at those budgeted numbers, it's less than 200,000. >> It It's probably when the budget is probably going to be lower. the the sound system is actually coming in quite a bit lower than what I put in there because I didn't really know what it was going to be. Yeah. >> So, I just I kind of just guessed about >> I just want to make sure I'm following. >> No,
037you're right. >> That often happens. I mean, we have to plan for the worst and >> Exactly. Exactly. >> But then so that 200,000 that's left. >> Um like how there were a couple other projects that will suck up all that money. So, are we going to wait on those just because >> Okay. Okay. I was just trying to follow your memo that said >> we want to save the 200,000 unless something else happens. >> Yes. >> So, will we wait till the end of that last >> we have to we're completely done with the roofing. >> Then we'll decide what we need to do with with the remaining funds. I um right now the uh the the roof or the auditorium is going really well. I mean they they put half of the roof
038on the auditorium on the auditorium this morning, the tall part. Um, so that's going really well and hopefully if we don't get snow in the next couple of days, we can keep that moving forward. Um, and uh, so and that was one of the areas I was concerned about that we might find some surprises because that's probably the more complicated roof system that we have and so far so good. So I feel like we're going to be in great shape once we get it all done. >> So just the the painting the gym and the gym surface or whatever those last two things. >> Yeah. Will we wait as long as possible? Like because we have three years to spend the money, whatever it is, >> we can. Yeah. And we can also take a
039look um you know, if we're um you know, we wouldn't we wouldn't do anything with the floors until June anyway if we were going to do that just because we our our floors are used every day. Yeah. By somebody >> and so we wouldn't be able to do that. So, I mean, we can have a lot of conversation over how we want to do that and if we need to hold up, we can hold up. >> Okay. Because I because I'm reading that we're holding it in case there's some other emergency. >> Exactly. >> And I'd rather hold that. >> Yep. >> If I mean, unless it's an unless the floors are an emergency, you know, I mean, >> you know, that's my whole fear about this. >> Oh, no. I agree. >> Everybody's clear
040on that. That >> Yeah, >> we're we're tight on operations money and it's getting tighter and >> love to have a cushion. >> Yes. for the unforeseen HVAC. >> Yes. >> Whatever. You name it. >> I No, I I agree with you. The the floors are not critical. The I mean, they're they're still okay. Now, and the good thing about the floors we have right now is they just need to be sanded and resurfaced. So, not like we had to do with the Inferno where we had to dig you have to take it all >> and put it all back down. So the the whole process with the ox gym and the and the middle school gym uh is completely different than what we've had with the >> Okay, I appreciate I >> Yeah, >>
041reading your memo. I was make sure we're on the same page. >> Absolutely. Great questions. Thank you. >> Um so uh again to talk about the re- roof project. Um the academic roof is complete. That has gone incredibly well. Um, and they're beginning to work on the tall part of the auditorium, like I mentioned, that is going along splendidly well. And um, so we're going to keep hoping that that happens. And, um, and that crane is big and scary. I, uh, there would be no way on this planet I would be up on top of that auditorium ever. So, uh, but anyway, pretty amazing. Um, so just kind of talk a little bit about upcoming agenda items. We have board reorganization in January. conflict of interest forms, which we do every year. And I know
042you're all going to be excited about this. We are near the end of our CCHA uh board policy transition. When we approve uh batch 10 in January, we'll basically just have some cleanup. So, essentially Julia and Scott and I are going to go through uh what's left of the Neola policies and make sure we haven't left anything out of the the new church, church, and policies. So that's part of that cleanup. So there may be a few policies that we continue to work on in February uh and March, but for the most part that's done. And then we're looking at a recommendation from our expense reduction and review committee in February. And we have that meeting coming up here on Monday. And that's it. >> Thank good. Um next item on our agenda is the
043spotlight on schools. This will be a presentation by Brooke and Scott on Medicaid reimbursement um program. >> You would like for me to get rid of this, wouldn't you? be fantast. watch us remotely here. Uh you can follow along with us on that. Uh so with that said, um this be a relatively brief presentation. Uh although not going to lie, it's not the most thrilling presentation. So apologies in advance for that. But um this is essentially a review overview of our participation in the Medicaid reimbursement process include partnerships with Indiana claim and fair LLC. Uh again with SDA kind of looming over us here uh we're looking for every opportunity to kind of save some money here and there and this is one opportunity that some local school districts in our area um are taking
044advantage of and and now we are looking to pursue that as well. So this is kind of just a a walk through of what we're we're talking about. So through Medicaid reimbursement we can receive uh federal dollars for certain health related services that we're already providing. Um it includes therapy services behavior support, nursing, and transportation connected to those services. Uh nothing changed for the students in terms of what they receive. Uh simply a way for the sector to recover some eligible uh funding for us. Um claim aid has worked with Indiana schools since 2004 and partners closely with the IDE and Indiana Medicaid. Uh they bring expertise in compliance, documentation, billing, audit readiness. Their role is to make sure that we receive all the available funds and stay fully compliant with any uh changing Medicaid
045requirements. Um so as far as what services are reimburseable, uh these are those services that are eligible for Medicaid reimbursement, most of which are connected to students IEP or their formal plan. Claimate assists us in billing Medicaid. When a student qualifies, parental consent is obtained and then services are uh provided uh by properly uh uh credentialed staff. So those are the different things that would uh be permissible to first uh the impact on students and families is minimal. Uh nothing changes about the services like I said that students receive and families incur absolutely no cost. Um on occasion clinician may contact a family if their child appears to be uh Medicaid eligible uh which can help families access additional health coverage. Again, families to not complete any new paperwork unless they choose to apply for
046Medicare. As for impact on school personnel, uh again, because again, we don't want to put some undue burden on our staff. That's above beyond uh what what we're going to be reimbursed for. Um I for one be responsible for supervising the random moment time study. Um the RMTS uh are conducted through Fairbanks LLC. Uh basically selected staff receive a short survey during each quarter uh taking uh less than five minutes for each of those. I mean it estimated one or two minutes. There's four questions. So um again only a subset of the staff are actually sampled. I think only 2400 staff across the state are randomly chosen over the course of the quarter. So again split that up when all the different school districts take advantage of this. Um it's it's not too often although
047I we talked with the Taylor superintendent. He had three times in one quarter. He was like a >> I'm looking forward >> busy busy quarter. >> Exactly. >> Um again beyond this service providers document their therapy or health related services just as they always have. Um so the added workload is again minimal on our staff. Claim a responsibility. They handle the technical side of Medicaid billing. Uh Brook's going to handle the submission of claims in Medicaid uh or sorry in the claim a portal. Uh claim aid uh will then submit claims electronically, follow up on denied or pending claims, donate our monthly financial and uh service reports and support us during any state or federal audits that might occur. Uh they also maintain documentation for seven years and that assists us with compliance and uh
048communication with the DOE. Uh the district's responsibilities again include supplying uh accurate uh service documentation, forwarding all the Medicaid related correspondents, allowing claimate access to view account history and Medicaid portals uh for follow-up and providing payment listings. Again, these items ensure uh timely billing and accurate reimbursement for us. Uh as far as financial modeling fees, uh Medicaid reimbursement includes uh a state and federal portion. uh both portions are deposited uh to the district but the state portion is later then withheld from our monthly tuition payment. So again we get reimburse both the state and the federal uh government. However um the state kind of pulls that back through our u tuition support. So uh all the new money is coming from the federal side of things. That's what we're not currently claiming. And uh that
049money is free to use however we need to. It's no strings attached. Uh but we've already kind of discussed since this is kind of coming from our special ed side. Um this will help offset some costs with KES which again those costs have increased and funding for that has decreased. So um this is a nice way to kind of counteract some of that. Uh again this partnership uh helps the district access all available federal revenue uh tied to special education and related services. The documentation process is streamlined which minimizes the impact on staff and any compliance or uh audit concerns are handled proactively. Again, the funds directly support our ability to serve students and manage rising service costs responsibility. And uh Brooke asked me to do this and I think it's a very wise thing
050to do. Here's just a a quick example of what that would look like. Right? So after we complete these random uh moments time surveys um at the end of each quarter uh we'll get reimbursed a certain amount. how that works. For example, uh speech service I think is one of the the higher returns and we have quite a bit of number of students who uh receive speech services. Um about 35% comes from the state, 65ish% comes back from federal. So uh for speech service reimbursement, that's $72 a day. Now again, like I said, that $25 from the state, that is money we're already going to get through tuition. So it that doesn't that's not new money for us. already the 4663 [clears throat] that's the new money and [snorts] that's 4663 per day for each
051student who receives a speech service. So again, if we can what our speech teacher will they should continue documenting everything already documenting um we'll have these random moment time surveys and based off of that going through Medicaid getting consent from families we can reimburse ourselves can reimburse 4663 per day and that adds up. I will say we're not entirely sure the exact amount that we're going to get right now. I mean there's a lot of variables that go into that. I will say this Taylor's been doing this for I think this is their second or third year now. Um and they're getting about $10,000 a quarter. Um we're a little bit bigger than them. So, we're hopeful that we can get a little bit more than that. But again, um every dollar kind of helps
052here and that's that's that's pretty good hefty chunk of uh reimbursement there. Um I do have a table with all the other different uh reimbursement uh rates. So, if you're interested in that, I can share it with you. But just kind of summarize today, uh process brings meaningful financial benefit to the district with minimal burden on our families and staff. Uh the revenue supports core uh student services um particularly in special education helps the district stay compliant with maximizing available federal funding. That is my presentation for today. Do you have any specific questions you'd like to ask Brook or I about again it's one of those things that it's kind of full of stress not to pursue. There's been a few uh personnel reasons why it's been difficult for us to get this up and
053running. We've got everything set. We're ready to run and just kind of get your guys approval. >> I think my only thing would be cautionary to not count on this money, >> right? >> Because the federal will find out that they're paying schools to help kids and they'll take this money back. So, >> we had that conversation. >> Don't put this money anywhere where it's like important. >> You can, [laughter] but yeah, understand that this is not, you know, guaranteed to >> Yeah. I wish you hadn't said no strings attached out loud. [laughter] Pat me up to no strings attached, Scott. And then I was like, no, this helps kids. The feds will take it back. So, >> all right. Well, thank you guys. And I do appreciate all the hard work on that and
054and Brooke, the extra work on you and your team to to facilitate that. So, um, next on our agenda is our department reports. Um, from uh, uh, Scott and from Adam and Stephen and Colin. Um, some great things happening, I think, in the girls wrestling program that you can read about in there. It's pretty cool to see that happening. And the next item on the agenda is our financial report. And if I seem like I'm hurrying, we have a board member that needs to leave at 7:30. So, I was trying to get us uh through that. So, >> okay. >> Thanks, Brooke. >> Yes. Um, we received our property tax advance from the county, a little over 2.1 million split between debt service and operations, about a million each. We'll get our final settlement probably
055next week with our LIP payments. Interest for the month was 27,235. Our summer school reimbursement was 29,549. And then I detailed the November 30th fund balance for you. >> If you have any questions on those >> and we're pretty sure our LT's going to be close to >> it's running about 15,000 something a month. >> Nothing up or down too much. Okay. Thank you. Right. Any questions or comments for Brooke? No. Okay. Um on to old business. Um we have a second reading of batch nine of the CCHA uh board policies. Um these uh policies listed in your packet are up for a second reading and adoption. It's recommended to adopt these new policies as written and retire the corresponding Neola policies. I'd be looking for a motion and a second to approve upon second
056reading batch nine. I move to approve batch 9 upon second reading. Second. >> I have a motion and a second to approve uh batch nine on second reading. Any questions or comments from the board? >> All those in favor of approving batch nine on second reading, please signify by saying I. >> I. Any opposed? Batch nine is approved. Um next on the agenda is the recommendation for the remaining GO bond funds. Uh this was tabled from our previous meeting in November, but the 2025 re-roofing project is going well, continues to run ahead of schedule. At this time, we have approximately $400,000 available from the bond proceeds to recommend some additional projects. Um, we're recommending three projects that include the playground at 266,000, a new pool deck in the high school at 86,000, and the auditorium
057sound system uh replacement at 80 uh,000. These projects are much needed and uh serve us will hope to serve us well for many years to come. The detailed information is included in your packet. And I think on the pool project and the sound project, this was the worst case scenario, Eric. And that was kind of what we were talking about. Those quotes are coming in, you know, a little bit better than that. So, um, so I'd be looking for a recommendation, uh, to approve the remaining GO bond funds. >> And second, >> I move to approve the remaining go bond funds as discussed earlier. Second. >> I have a motion and a second to uh, approve the uh, remaining GO bond funds. Um, any uh any questions or further board comment? All right. All those
058in favor of approving the remaining GO bond funds for the projects listed in your packet, please signify by saying I. >> I. >> Any opposed? >> I we have one um the motion carries. On uh new business, just um there's no action uh on this, but we have received our 1782 notice. Uh we received our initial 1780 no 82 notice from the DLGF in late November. We provided a response to the DLGS asking for an increase in appropriation for the education fund of $100,000 and in the operation fund of $50,000. These combined uh funds come from our endofear operating balances. And again, this is just an FYI for the board. There's no action needed here tonight. As with our next agenda item, it is the all glorious batch 10, which pending the results of the
059short legislative session, we'll probably have some things in January and February to to add, but this should be our last batch. Um, the following policies are up for first reading. No action is needed tonight. Um, but we will have the pledge of allegiance and moments of silence. Uh, advertising, sponsorship, and naming rights. uh policy around prohibition of un uh unmanned aircraft. Uh the intellectual property ownership and revenue, uh corporations, sport organizations, public records, questioning of students and relations with special interest groups are in the um packet 10. Um next item on our agenda is um a new THS curricular offering for the fall of 2026. Uh ths is recommending the addition of a Bible literature course for our 11th and 12th grade students. The elective course fulfills an 11th or 12th grade English graduation requirement.
060Mr. Robertson, who is with us this evening, uh is available uh to answer questions regarding the proposed course and complete description is uh written uh below. So, I would be looking for a motion and a second to approve uh the new biblical literature um uh ths curricular offering for the fall of 2026. >> I move to approve the new um yeah high school offering of the Bible literature course for 11th and 12th grade students. >> All right, I have a motion and a second. All um any additional questions or comments from the board? I was just curious how it came about. You have interest from students. >> Nah, [laughter] >> you didn't want that. >> Yeah. Sorry. >> Um, we were looking at the offerings for English, the new requirements, and we knew that video
061game literature, which is a great class, the kids love, but it's not going to be an actual under the new requirements. So, we had to replace it anyway. So, I was just going through the possible classes and there were students around when I was doing it and there was interest students about my um and at first I was like I don't know if I want to take that on just because of the possible questions that could come about from various people but then I thought about it and I said you know what I think I will and I started studying about a year and a half ago just to make sure that I'm prepared all questions that we may may get you know so yeah as I started studying I found it fascinating But it's
062more it's more about literature. It's more about the history of Bible and world literature history. But it's more than just it's definitely not a we're going to teach you as a devotional. It's just what books say and let's see book and how it affects culture society. I found it fascinating. And talking with some other people the kids are actually seeming quite interested in it. Uh they've watched me study my my literature book while they're doing their study time. and ask what questions are supposed to take the class next year and you'll get to find out. That's how it came about. >> Okay. >> Will it be the Old Testament and New Testament? >> As of right now, based on the scope of sequence, I've got scheduled one semester Old Testament, one one semester New Testament
063trying to break it up. So, they're getting both. And since the Bible really does old and new mesh with each other so much, like it's fun to kind of say like where the Old Testament relates to the New Testament. We're doing the NIV. >> Yes. I spent a lot of time and we've talked about this a little bit about a month ago. I spent a lot of time deciding on which version of the Bible because I know that could be a question from various groups and I went with we looked at or I looked at you know exact translations to more interpretive translations spectrum and I kind of went right in the middle. So we're going to cover NIV is going to their new international version which is a fairly modern translation but we're going
064to explain and explore look at NIV compared to King James and more look at you know how does a change in wording change the meaning and how could people interpret it different very introductory course just if you want to read the Bible and understand what it actually said instead of like how people interpret it it's asking to explore it on their own or with guidance, but it's a very introductory course. Like I told one of the kids we were talking about, I made a joke like people been fighting about the Bible for 2,000 years. We're not going to solve it in 18 weeks at the high school. We're going to give you the tools to at least understand what it says and how it's affected culture and how it fits historically and go from there.
065If you guys have question, I'm happy to talk about it. Really after a lot of times, I wanted to be ready for it. Any other questions? >> I think my only concern would be not so much about the course, but if somebody wanted to like the Book of Mormon literature, like is that something we're prepared to offer as well or another religious that would be my only concern with um I mean it's not based off of what I believe or what you believe, but if somebody else also wanted to be represented in this, how do we that somewhat sure >> is in the introductory part of the class we will discuss Christianity as a whole and how where it started and how it split. So we will talk about how there are various but we're
066not going to go into depth on the religious and theological aspects of it. We're just reading the book itself. So if someone wanted that I mean I can't offer it no I have read the book of just curiosity so I know about it but like this proves the historical and how it's affected society. It's definitely not devotional. So if somebody said we want to perform study, I'd be like well I know that would be my response to your question. >> Great. Well, no further questions. We have a motion and a second uh to approve the new curricular offering. All those in favor of doing so, please signify by saying I. >> I. Any opposed? None. Uh motion carries. And I probably should have said this during the uh tell me something good. But if you
067have not had a chance to go to the Inferno uh before a game and see what Mr. Robertson and his group have done with the video board um investment that we made, um whether it's the girls team, the boys team, the volleyball, it's fantastic. So, uh, keep up the great work and, um, the sportsmanship that you demonstrate to the other team by doing their graphics and their kids is topnotch and represents us very well. So, thank you for that. So, sorry for that. Uh, I took a little detour. Sorry. >> Is your drone fixed? >> Did your drone get fixed? >> Okay. It's probably a question you don't ask with the wife here. [laughter] Just gonna say that may be an offthebook purchase. Okay. So, um our our next is the approval of a transfer
068from the friends of the inferno fund to the rainy day fund. And in your packet is a resolution to transfer 32,000 from the friends of the inferno fund back to the rainy day fund. The dollars generated in the friends of the inferno come uh fund come to us from sponsorships and donations uh used to reduce the $249,246.85 of rainy day funds used for the upgrades since most of these sponsorships are spread out over four to five years. We'll continue to reimburse the rainy day fund annually in December and we'll continue to offer uh sponsorships and naming rights opportunities to completely reimburse the rainy day fund. So, I I would entertain a motion and a second to approve the transfer of these funds back to the rainy day fund. >> I move to approve the transfer
069from the friends of the Inferno fund to the rainy day fund. >> Second. >> All right. I have a motion and a second to approve the transfer. Any questions or comments? All right. All those in favor of approving the transfer from the friends of the Inferno fund back to the rainy day, please signify by saying I. >> I. >> Any opposed? Motion carries. And then uh earlier this evening, um Brooke and Scott presented on how we're going to recuperate funds for student services eligible for Medicaid reimbursement. In order to ensure the reimbursements meet the legal requirements, we need board approval. Uh to permit the superintendent to enter into the contract with both claim aid for 8% of the reimbursement and Indiana MAC for 9% of the reimbursement. As you heard previously, billing and reimbursement for
070the Medicaid eligible services can generate revenue and uh uh schools throughout the state are utilizing these funds along with the other vendors uh selected. These additional dollars will be utilized to offset the K-C funding uh not covered by the federal sped grant that um we encountered a couple months uh earlier. So, I'm looking for a motion and a second to approve the contracts with claim aid and Indiana Mack for Medicaid billing. >> I move to approve the contracts claim aid and Indiana for Medicaid billing and reimbursement. Second. >> All right. I have a motion and a second to approve the contracts. Any questions or open comment? All right. All those in favor of approving the contracts with claim and Indiana, please signify by saying I. >> I. Any opposed? >> All right. Motion carries. Finally,
071uh other matters to come before the board. I think as um Dr. Glaze mentioned earlier, we do have the resp expense reduction and review committee uh meeting coming up on December uh 14 or 15th at 4 p.m. Again, want to thank that committee for just an amazing enormous amount of work. So, thank you for that. Uh the the remaining schedule of events are uh December uh 10th, we have the middle school and high school band concerts. December 16th, the YO family night concert. Uh December 19th is our last day of second grading period and semester. Uh December 20th through January 5th is winter break and January 13th we'll have our monthly board meeting again in these chambers. Um so with no further questions or comments, I take a motion and a second to adjurnn. >>
072Move to adjourn the meeting. >> Second. >> I have a motion and a second. All those in favor signify by saying I. I. >> Any opposed? >> We are adjourned. Thank you. >> Thank you.