001Okay, it is 5:30. So, we'll go ahead and get started. Um couple things before we get started. Um We'll start off with um a kind of a on a sad note, not kind of a real sad note. Uh we had a um Wawasee High School staff member pass away. Um and I'm going to um read read a letter that um Mr. Wolmer wrote on um behalf of the school and the school system to to the staff. Um dear Wawasee family, on behalf of Wawasee High School and the Wawasee Community School Corporation, it is with deep sadness that we share that English teacher Amy Miller passed away this morning. Amy began her teaching career at Wawasee High School in 1995 and devoted more than three decades to serving our students, our school, and our community. During
002that time, she impacted generations of Wa-Hi graduates. Many in our community knew Amy as their English teacher, but even more importantly, they knew her as someone who challenged them, believed in them, and helped shape who they would become. Amy spent much of her career working with seniors, and she had a remarkable ability to meet students exactly where they were. She pushed her advanced placement students to achieve at high levels and celebrated their success, while also walking alongside students who struggled, encouraging them, and helping them find a path to graduation. She never gave up on students, and they knew it. Her impact extended far beyond the classroom. Amy served as the English Department Chair for many years, was a former head volleyball coach, and played a vital role in planning and organizing some of the most
003meaningful traditions at Wa-Hi High School, including prom and commencement. Her leadership helped create experiences that our students and families will remember for a lifetime. Amy also had a deep love for literature that extended beyond her classroom. She was an active participant in several book clubs over the years, including one she attended with fellow Wa-Hi staff members. Those gatherings reflected more than just a shared interest in reading. They were a testament to the strong relationships she built with her colleagues. Amy valued connection, conversation, and community. And those who shared in those moments with her will always remember the joy and camaraderie she brought. Amy also showed incredible strength in her personal journey. After courageously battling and overcoming breast cancer, she later faced a new cancer diagnosis with the same determination and grace even during those difficult
004times. Her commitment to her students and her work never wavered. On a personal note, Amy was not only a colleague, but a friend. I had the privilege of teaching alongside her during my time in the classroom, and I built a friendship with her well before I became principal. She was a wonderful person, full of love and life, and someone who brought both professionalism and heart to everything she did. In recent years, I have especially valued the time spent working alongside her in her role as department chair, as well as prom and commencement coordinator. I will deeply miss her not only as a respected educator, but as a friend. Amy leaves behind a legacy that will continue to live on through the thousands of students she taught and the countless lives she touched. Her presence in
005our school and community will be greatly missed. We extend our deepest condolences to Amy's family, friends, colleagues, former students, and all who knew her. In the coming days, we will share information on ways we can come together to honor Amy's life and legacy. At this time, we ask that you keep Amy's husband, Jeff, and their daughters, Kinsey and Kayla, in your thoughts and prayers, along with our entire Walla Walla C community. With a heavy heart, Jeff Walla Walla Principal, Walla Walla C High School. So, let's take a few minutes and do exactly as Mr. Walmer suggested and we take a few minutes um in our own private thoughts and prayers to honor Amy and her family. Thank you. On a lighter note, um I was driving by um Wall Lake High School yesterday morning and
006at the CTE building, the old administration building, there were a bunch of people in red shirts out in front going around the building had hoes and rakes and things and I pulled in not not being suspicious of anything but I wanted to know who was doing this. It obviously looked like a some kind of a service project and um I barely got out of the truck and one of the adults was coming over and introduced themselves as from the Wall Lake Community Bible Church and this is something that they do. They do about 20 of these service projects around the community they said or he said and it was just such a cool thing. They had human beings from this big to adult size working and their basic thing was simply cleaning up and weeding.
007They had talked to the custodial staff to make sure that what they were going to do was okay. They weren't trying to change anything but it was just such a wonderful thing to see all in their red shirts just doing community work for our school. So, I told them I was going to give them a shout out tonight and this is it. Yes. Yeah. >> [applause] >> And then um importantly, we had uh a bus accident tonight um after school in North Webster, and I'm going to let uh Mr. Lykens talk about that for us. What I can release on it is that there was a uh truck that collided with a bus. Um the driver of the truck was airlifted, and then there was two students on the bus that were also grand tran-
008ground transported to the hospital. Um but I did receive on the way up here I received a call from Syracuse fire chief um and also spoke with the North Webster fire chief on how great the school handled it um for such a tragic a accident that happened that to get a bus down there that quick. I know it happened at near the elementary school, but to get the kids away from that chaotic scene, get them back to the elementary school, get all the kids where all every kid had blood pressure checked, um all their vitals before they were released. Um so, just want to give kudos to the school and the fire and EMS and police that were there to that all worked together to make that unite very good. Yeah, great. It doesn't surprise
009me that they did. Yeah. Mhm. That's what people do. Okay, thank you. Um we'll move on to uh general patron comments at this time. Okay, doesn't look like there are any patron comments. So, we will move to Dr. Penrod and financial items. Good evening. Um so, the first of of the month was obviously on Friday, but we did get the uh month wrapped up, and so that's why the uh the slide that we typically go through, which is shown on the screen right now, uh was not in your packet on Friday. We were finishing that up today, and so we got that finished, and we'll go over that just here and then certainly ask for questions if there are any. The our appropriations obviously didn't change for the education debt service operations or rainy day
010fund. Month-to-date expended in the education fund is 2 million 425,000. The year-to-date expended at 7,728. Unexpended balance at just under 14,200,000. Outstanding encumbrance at 226,000. And unencumbered balance at just under 14 million. So, that's 36.2% expended or encumbered, excuse me. The debt service fund at 14,000 14,203,425 at month-to-date expended of $1,800, and that's 0.01% expended or encumbered. No outstanding encumbrance, but in June we will start paying our our um debt service fund payments. Operations fund month-to-date expended at just under $900,000. Year-to-date at 3,331,000. Unexpended balance at just under $8,000,000 with $189,000 in outstanding encumbrance. Leaving 7,719,000 unencumbered and 31.32% encumbered total. Rainy day fund no activity, so 0% encumbered there. Before we move on to the fund report, we'd be happy to answer any questions on that. I'm good to go. Guys, any questions? And
011if there are none, we'll go to the fund report, which is the bottom section of that page. So, our monthly beginning balance in the education fund at 3,429,000. Month-to-date revenue at a million 825, which is mostly from state tuition support. The expenses are the same as you see on the top part of that slide at 4,425,000. Unexpended balance at 2 million or I'm sorry, beginning of the year balance 2,810,000. Year-to-date revenue at 700 7,747. Expenses at 7,728,000. So, the current balance at 2,829,204.32. And so, if you look at the beginning of the month balance, 3.4 million, that appears or we did go down right at $600,000. April is a three-pay month, though. And so, what we expect to see there in in the like a beginning of the year balance at 2.8 million, we expect
012to see January, February, March build cash balance. And then in April, we have a three-pay month, that goes back down, which it did to about where we started with at the beginning of the year. And now for the next five or six months, we'll build cash again until we get to another three-pay month, and then we'll see that that drop again. On the debt service side of things, we have a million 964 beginning of the month. That same $1,800 in expenses, leaving a million 962 727 64. Again, we don't see So, we don't see really any revenue there until June. And then once we see that in June, we also turn around and spend that in June. And so, I don't suspect much will happen in May. We could get an advanced draw in May,
013which would put some revenue there. But whatever we get as an advanced draw, then takes off of our June payment. So, when we passed the or when we looked at the 1782 notice, passed the budget for 2026, that levy is what we'll what we're supposed to get for the entire year. And so, if we get a little bit more little bit in May, it just comes off of that June amount. Same thing in the operations fund as far as cash flow goes, but from a beginning of the month balance, 2,936,000. Year-to-date revenue at nine month-to-date revenue, sorry, 9,425.29. Month-to-date expenses, 896,000. The beginning of the year balance at 5.3 million, 38,000, almost 39,000 in revenue, and 3.31 million in year-to-date expenses. Again, we'll get a settlement there, either an early settlement in May and then
014the rest of it in June or all of it in June. Um for for property tax, but that leaves our current balance at 2,048,633. And then finally, rainy day, 2 million uh 463,000 at the beginning of the month, which is also the beginning of the year. Had $471.19 put in there for revenue. And that was done by closing out uh one of the oldest bond funds that just had a little bit of interest money left in it. And so we uh moved that into that force or moved 471 into rainy day fund, leaving our current balance at 2,463,703.10. Um One other thing Any questions there before we go to one other thing? Uh one other thing I was asked to to uh kind of discuss here, the um the pay lines for the superintendent and
015the assistant superintendent. Uh the assistant superintendent currently paid from the 101 fund, which is the education fund, as you know. So, that line is 101-221-20-110.6 and then 4345. The uh superintendent line is from the office of the superintendent, which is the 300 fund, the operations fund. And that account is 232-10. Again, 110.6 is a certified salary and then 4345 is the school number. So, in this case, uh Wallace C. Community Schools. Um The uh State Board of Accounts manual for expenditures uh has a couple different a few different pages related to this. Um and so page 14 of that uh states the uh has the 221-20 curriculum instruction and curriculum development uh activities designed to aid teachers in developing the curriculum, preparing and using special curriculum materials, and understanding and appreciating the various techniques which
016motivate or stimulate and motivate pupils. And then the office of the superintendent is activities performed by the superintendent and associate or assistant superintendents concerning the general direction and management of the school corporation. This program area includes all personnel and materials in the office of the superintendent of schools except for those who can be properly placed in a separate service area. And so when you when you kind of think through that or look through that, that seems to ask the question, does the assistant superintendent Wallace C. lead instructional development? If so, the line probably is correct in the education fund. If not, it needs to be moved to the education fund. Uh formally through our audits and former administration, they were comfortable leaving it in the Ed Fund. Um however, that that can certainly be changed
017based on, you know, what the current interpretation is and the answer to that question, which is does the assistant superintendent at Wallace C. lead instructional development. So I think through further discussion with the board administration etc. and new administration will Once the new superintendent is uh brought on board, um we can kind of get down to answering that question and figure out where we want to take that take that salary from. Sure. Okay. Yep. Uh any questions there? And the state board of accounts has uh Audits um accepted the current situation? Yeah, we've not had any uh anything related to, you know, findings or anything. Mr. Bogart's been in those exit meetings as well. Mhm. And I don't I don't remember any of those. I kind of looked through my past notes. I don't see
018any uh >> Right. either. So um but that is a good question to be answered and so we can continue to >> Sure. you know, continue to kind of uh see where see where that lands. Right. Okay. Thank you. Dr. Woodward, you're up with your superintendent report. Um just want to comment on the thing that everybody knows that it's a busy time of year. There is a lot going on. >> [laughter] >> There's banquets and last programs and this and that and there's kind of a an excitement in the air, right? Cuz it's May. So, it's good. Also, I wanted to thank all the teachers. There are some that are here. It's teacher appreciation week and so we thank you for all you do for the students and I know that PTOs here are very
019active this week. I've seen all of the things going on. So, we at the district level are going to honor our teachers next week cuz you're already getting lots of stuff this week, right? We thought maybe you'd enjoy it more next week. So, okay. I've seen a taco truck. I know, taco truck. >> [laughter] >> Oh. Which is great. Good for you. You deserve all of this. So, we thank you and did want to make recognition that it's teacher appreciation week. Otherwise, I don't think I have anything for my report. Okay. So, that brings us to the Milford Collaborative Park update. Mr. Gaul. Hello, again. Again? Yeah. Um Trisha Gaul, Milford Clerk-Treasurer. Uh just wanted to give you a brief update on what we're doing with the park project and how that's coming along. Uh
020we had applied we had submitted a letter of intent for the Community Amenities Grant and we submitted that and that has been accepted. So, the letter of intent is a preliminary proposal that outlines the project to ensure that it has a likelihood of meeting the requirements for funding. So, like I said, that one's been accepted and approved. So, our next step with that one is to submit our full grant proposal to them. Um which our grant writer, Michiana Area Council of Governments, which is called MACOG, um or referred to as MACOG, is working on that submission and the deadline is June 30th. So, we're working toward that deadline to get that into them. The other grant we are working through is K21 Health Foundation. So, we have submitted our letter of intent, which was the
021last deadline we were working toward, and the letter of intent has been accepted and approved that Dr. Penrod submitted. Um they have provided us some feedback on our full application. So, we're currently working through some of those items to prepare for that full grant submission. Um we're also constructing a committee to assist with planning for the park project. So, I was hoping that this committee would include one or two school board members, so you guys can have some input directly as well. Um I asked Mr. Fowler with his background in softball and all that kind of stuff if he would be willing to serve on that, and he accepted as long as the school board was okay with that. Um >> [clears throat] >> So, if one of you also would be interested in serving
022on that committee, you just need to let myself or Dr. Woodward or Dr. Penrod know that you would be interested in that, so when we meet, we can send you an invitation to that. >> Sure. Um additional items that I have is uh we recently received a donation from Harvest Coffee and Market to support the park project in the amount of $20,000. So, I just wanted to thank Harvest Coffee for their support and for sharing our vision for this great asset for the community. >> Well, that's terrific. Yeah. >> So, that's exciting. >> [laughter] >> And then if you have any questions, I'm willing to answer those. Yeah. Um questions? You interested in Yeah, talk to you on the Oh, okay. Great. You already have 14 emails for me. We're good. Okay. [laughter] Haven't seen
023your name yet, but See how I did that? I asked her in front of everybody to do it. >> I know, exactly. >> [laughter] >> I would have done it anyway. >> [gasps] >> Well, you are from Milford. >> But really, I'll get you some info, Beth, and let you know. >> Okay, thank you, Trisha. Oh, thanks. Okay. No, great to hear it's really progressing. Uh next up, um, athletic council update, Dr. Hile. Performing Arts Oh, I skipped over one. Yes, I'm sorry. Performing Arts Center Task Force, Mrs. Bonner. I'm sorry. Gosh, I circled the one. Russ is always trying to upstage me, anyway. >> [laughter] >> Okay, we just have a short presentation. I'm the kickoff person and then Ben's going to come up. But, I wanted to start by saying when I drove
024into Syracuse recently, I looked over at the lake and I saw all those beautiful homes on the water and I thought, "What a great place we live." It's just a beautiful place and it's a special county that we live in and my own kids grew up on the water. Um, my parents and grandparents had access to the lake and it was just an idyllic childhood, I think. And it got me thinking about just their education that they've had at Wawasee schools and in elementary school, they went to North Webster and they bused them to the middle school to take swim lessons. And so, I got to volunteer and be there and one of the things that my kids noticed was that not all of the other kids could swim. And many of them had never
025even been in the water. And I thought to myself, you know, we live in a county full of lakes, but they didn't have access to those lakes and it made it very clear that there are the haves and the have-nots in this community and that's why we're here today to talk about that. Um, we're all stakeholders in a school system that has a significant number of free and reduced lunch and over my three decades, I've spent countless hours in the auditorium with a variety of kids. And here's what I know. In the theater, in the band and in the choir, all the kids are equal. But, that participation comes with a cost. And sometimes, even a small cost is a barrier to kids being able to participate. So, today we're here to share with you
026a plan uh to make the arts accessible for every student that wants to be involved in the arts at our school. And we think this plan can also attract students to our schools because, as we know, public school they're at a crossroads right now, and we're going to have to think outside the box and think differently in order to create opportunities for people to come to our school. And so, with the completion of our new performing arts center, I think we're perfectly positioned to do just that. All right? We already have amazing performances at Waubonsie. So, now let's use our amazing building to showcase that. And so, I've had the privilege of working with several exceptional grant committee people, and this group totally elevated this committee way beyond what I could have done. And three
027of the members are former students of mine who've grown into great community members, and they now have children participating in the arts. And the other two came into my life because of their children participating in a lot of our programs at school. So, it's just one of those rare program or one of those rare committees where it just the right people came together at the right time, and I couldn't have done it without them. Um we all know that the arts shape our brain in powerful ways. They foster creativity, strengthening critical thinking skills, and and makes room for academics. Um and the data shows that high-performing countries don't neglect the arts or PE. Um they know that arts, music, and PE enhance their education, and they they protect those in other countries. And so, we
028know that movement um improves focus, the arts build creativity and problem-solving skills, and music strengthens cognitive development. Yet, here we are daily trying to fit more academics into already full schedules, often overlooking what we think can help students learn. So, I think it's time to think differently. So, I'm excited today for Ben Plucker to come up here in a sec and walk you through how we can fully utilize our new Performing Arts Center, not just as a facility, but as a catalyst for meaningful change in our school. All right, and before I begin, I want to tell you the names of the people on my committee. Uh, first was Frank Levenson, who couldn't be here tonight, but he led much of the grant writing. He knows all of the lingo to use and can speak
029the language that needed to be spoken. Um, Ben Plucker in the back, who'll be up in just a second, spent countless hours building our comprehensive and thoughtful budget. Uh, Jeff Dyson over there, uh, served as a huge and vital liaison to the school, um, and helped align our vision to what is realistically possible, uh, when working with the school. Um, Melissa Lindville back here, uh, brought a strong connection to the community through her work with the chamber. And Angie Deak back in the back, not, uh, only brings grant writing expertise through her work with the Milford Food Bank, but also has a very sharp editorial eye, and every comma was exactly where it needed to be. All right, and I just want to say that she many times mentioned her Wawasee High School English teacher,
030Linda Harkelroad, thanking her for her gifts and abilities. So, they were amazing team, and I'm super excited for you to hear what Ben has to show you. So, Ben, if you want to come on up, I will turn it over to him. Thank you, Kristen. Uh, once again, I'm Ben Plucker. I've been a WSD graduate uh, 1997. So, I've been involved with everything possible with Walla Walla C for the last several years. Uh, my kids are in the performing arts both at the middle school and high school both in marching band and band and theater. So, this definitely hits home to our family. And you guys voting to build a performing arts center has really elevated our school corporation. And we're hopeful that what we can do is take it to the next step. So,
031it's 14 slides. I'll try to go as fast as possible and go through this and then that way if you guys have any questions at the end we can kind of go from there. Uh, realistically it's we're trying to create one organization with one mission and building it to last. The way that we're planning on doing that is we want to create a structure or a vehicle uh, to run and organize the PAC. Uh, it would be a fully independent non-profit the Walla Walla C Performing Arts Center. It would be dedicated to managing the PAC with its own board, bank account, accounting firm, and staff. The school would maintain ownership of the PAC the entire time. So, that would never change. Our mission is to be able to make it a zero cost for any
032student that wants to join in the arts. All student performing arts programs, band, choir, drama, marching band, etc. would be fully funded. No fees, just participation. And then built to last we want to make it so it's self-sufficient and growing. Uh, professional shows, competitions, concessions, and rentals generate all the revenue that will sustain the operations and it grows the community investment uh the arts. So, if you want to go to the next slide here. So, realistically, there's two different charts here, one on the left, one on the right. Um how it is today and how it would be with uh joining uh creating a a WPAC. So, today students pay to play. Uh if we join if we create this uh PAC uh organization that we're hoping to, students will pay zero to play. Uh
033fundraiser fatigue, that's how it is today. Car washes, candy sales, candles, exhaust families, and uh the community. Uh we're all aware of that. Everybody gets the knock on the door and uh we're really trying to eliminate that uh at least for the performing arts. Uh bigger fundraisers uh with having big fundraising events rather than dozens and dozens of fundraisers. As you know, the school enrollment is declining. Uh families seek for schools that invest in the whole child, not just for one particular area. Um our goal is to have the WPAC as a tool to increase enrollment. Um being able to show that uh you can come to Walworth C, and if you want to join in, it's not going to cost anything. Um because for realistically, with the free and reduced lunch, that causes hurdles
034to be able to just even join in to the program. Um the school is going to be burdened with or without you guys realizing it with new utilities, new expenses um for handling this uh the the performing arts center. Um our goal is to be able to take care of those utilities and janitorial services from the 501c3. Then, the that money will be freed up for the classroom. Marketing currently for all of our programs is outsourced. So, if we want a new booklet created uh or program created, we actually pay money out the door um um do that. We plan on actually creating and doing all of that marketing in-house, uh which with student internships and being able to keep our costs low. And uh the students being able to learn things as we go.
035It's all right. I have it somewhat memorized, but not that good. So. Okay. At one right there. Yep. So, the current auditorium, uh you've all been in there. It's got 700 seats. Uh we estimate there's about 50 events per year within that. Our goal by the year end of year five is to have over 350 events annually. So, that is a significant increase in what we're doing. Um with the PAC as is, there is no dedicated staff um coming into it. This will This will allow us to be able to create three full-time staff members funded by the WPAC. And go to the next one, please. Uh let's see. Enrollment is failing is following, I mean. A world-class performing arts center gives families a reason to stay and to come. There's 750 seats in the
036PAC. It's the same capacity roughly as the Wagon Wheel Theater. Uh so, you can put in your mind the types of events that the Wagon Wheel has, that's the type of events that we will be able to bring to us and and others. There'll be four programs fully funded. There's $250,000 uh at the end of year three that will be be paying on students' behalf. Um so, that way we can get rid of the fundraisers and all of that type of stuff. So, once again, zero cost for students to participate in the arts and uh for every student in the program. Research shows uh that uh arts directly correlate with a student's retention and community pride. Uh when families see investment in their children, they tend to stay. So. So, how does the money work?
037That's one of the things that everybody wants to know. Um So, the W PAC will earn the money and the W PAC gives back the money. It's just basically a vehicle to make that happen. All the income is the ticket sales, art sales. Who's ever been to a Buc-ee's? Anybody ever been to a Buc-ee's? All right. So, a Buc-ee's, I'm not sure if you ever realized it, but all of the bathrooms, all of the art that's actually uh hanging on the wall, that's all art from local artists that are in that area. We plan on actually being able to showcase our local students' arts within that facility as well, so that way they could actually choose to sell their art and actually give that money to back. So, that's what we mean by that. Cuz
038I I wanted to explain that cuz that doesn't make sense in without it. So, uh concessions, uh concessions bring in a a lot of revenue. Uh facility rentals, sponsorships, performing arts competitions, and the Ready 2.0 grant, along with Cassia County Visitors Bureau, which is actually geared to bringing in events within our county. That all the money goes into the PAC, outside of the PAC, then it goes to pay for the student art program, the arts programs, the utilities, janitorial services, insurance, things like that. Uh community-facing events, it will improve the community-uh uh school relations, uh which is big. Uh we want to be able to have our name out in the community. Uh and all surplus funds, according to the bylaws when those get written, uh the those funds will actually then get funneled back
039into the Wawasee School Corporation. So, uh by year one, uh we're projected to have uh $513,000 in uh projected revenue. By year two, uh 2028, go up just a little bit more. Yep, right there. Uh year two, nope, right up a little bit more. Yeah, previous slide. It's at the bottom of the previous slide. That's okay. Right there. Uh year two, 2028, a million dollars in revenue with $86,000 in surplus. And uh by year three, fully self-sustaining um for the entire organization. So, if you scroll down now, we can go to the five-year financial snapshot. Uh our grant, as uh Krista mentioned, uh we applied for $2 million um from the Ready 2.0. The $487,000 is part of that grant uh will pay for things that were not included in the original construction of the
040project. So, there's $487,000 that we'll be able to pay for additional equipment, microphones, amplifiers, control equipment, things like that that were missed out of the budget. So, uh $86,000 by surplus two and uh by year two and $1.58 million in reserve in the bank account uh by the end of year five. So, that will then carry forward. The school district assumes no financial risk, and all operation costs are covered by the 501c3. So, next slide, please. All right. So, how does the PAC uh WPAC protect the taxpayers uh and the WCSC? Um we are able to bring world-class performers here, which is very exciting, but it also carries a financial risk of doing so. Uh the rap that risk would belong to the 501c3 and not with taxpayers. You cannot risk taxpayer funds by bringing
041in big events. Um the scenario, imagine we book a nationally known uh performer. It's a $75,000 contract that you have to pay. Uh The night before the show, uh we get a storm that runs rolls through and makes the facility inoperable. That performer will still get paid regardless. Uh tickets would then also have to be refunded. Which then leaves uh the organization at risk of $75,000. It has to come from somewhere. The protection, the 501c3 carries that general liability uh insurance. Uh event cancellation uh insurance based upon the budget and the show, whether or not we would carry it for that show. Sometimes uh cancellation insurance can cost $25,000 of a $75,000 show performer. So, whether or not you actually do that or you gamble, that's that's one of those things that uh you kind
042of make the determine. The reserve fund would be built uh from year one of the grant proceeds. And uh the school district is never on the hook. Taxpayer money is never at risk. This structure exists precisely so the school can say yes to big things without taking on a big risk. So, next slide. So, one of why a 501c3 changes everything. Uh when you present as a professional nonprofit, doors that are closed uh to a school district are open wide. Um So, it's going to unlock more grants. Uh the 501c3 is required for most major art grants. NEA, state art councils, Lilly Endowment, and private foundations are all nonprofit uh are all funds uh with nonprofits attached. Uh ready 2.0 strongly favors applicants with a sustainability model, and we have that. Uh future grant pipelines
043are very easily, it's not a one-time ask. Attracts major performers uh as attested to with many non uh nonprofits. Uh when you are using a booking agent and talent managers, uh they respond to established nonprofits. Uh while it was a community school, they just get ignored. Um while it was a performing arts center, it would get booked. Um that's just it's just like it's just really one of those things. People when they envision a school, they anticipate going to perform in front of bleachers. And that's not what we're trying to accomplish. So, professional staff, an elevated facility allows us to be able to book nationwide acts. The school, once again, it retains full ownership of the property. Nothing changes about that, ever. So, next slide, please. So, the PAC staffing, it's one organization um with
044us having a director. That director will be responsible for booking events, communicating with the school system, building principal, scheduling all facilities, welcoming outside entertainers, following budgets outlined by the PAC, grant applications and sponsorship collecting, which will be a big part of our fundraising that we'll be doing as actual sponsorships, which is very easy to do if you get big groups. A technical director, why do we need a technical director? Well, if you remember right, we're going from 50-something events per year to 300 to 500 events per year. So, there is a lot that would have to be done. A student This person would be a student trainer. They would be event tech person on site. If you think about it, with that many events, that's like one event every single day that you would have
045to have somebody manning that facility. They would be in communication between the current Waseca schools tech staff and responsible for ensuring all systems are operational peak efficiency at all times for all events year round. And then we would have an administrative assistant would be in charge of work um They'd work with the director and the technical director for purchasing coordination. Technical director arranging all marketing and performing social media as well as print um handling daily contracts and accounting needs, which is significant when you bring in these types of events. Next slide. So, how does this work? Which is another main thing that everybody wants to know. Uh the WPAC Board of Directors include seven voting members and three non-voting members. As a student, um when I was going to school, I was part of many
046boards um at both the the high school level and the the corporation level. I felt it very important to bring that leadership back into the organization to get student representation within it. Obviously, they're non-voting members, um but being able to hear back from those kids that are in marching band, from those kids that are, you know, Thespians, to be able to get their input on what types of events and how they can be beneficial to the rest of the organization is huge. Um so, what else would be who else is part of this? Uh you can kind of see by color, um but basically, the there would be a school board member or appointed by a school board pick cuz I know that how this works when everybody wants you to be on your board.
047That's not what we necessarily need, uh but we need you to be appointed or to either be there or appoint uh someone to be there in your represent your your spot. The Walla Walla High School Principal uh or appointed. This would be a 2-year term um if it's appointed if it's a high school uh principal, then they would just be always on that that board. Superintendent or appointed. Uh this was a very very important one because as you know with nonprofits, uh you have to have somebody that has the financial background. And so, it would be up to that person to appoint that um board member to so they have that understanding of that financial world. And then there would be a a performing arts teacher representative appointed by the Walla Walla High School Principal.
048That's a 1-year term, so that way if there's multiple different teachers, uh that can be cycled out. Um and then there would be a business community rep that would be appointed by nonprofit uh such as like Chamber of Commerce or something like that. Uh that'd be a 3-year term. Uh two year uh two business-minded uh business members from the community itself, and that'd be be 2-year term. And that would be the director appointed. So, if you see the the green, uh those people would actually be appointed. They're not school-related, uh but they're business-minded, uh which is what you really need to have for that organization. Um the entire organization, uh the voting rights are school personnel people. So, it's not like it could become over it taken over by another organization, uh you know, something
049to go rogue. It's all boils down to the voting is done by that. So, once again, the staff is employed by the 501c3, not the school, the director, technical director, and the admin support, and then the accounting would be outsourced to a third-party firm, because I don't want any checks or anything like that. We don't want as a group to be in there. Um uh so, it just removes that that risk. So, next slide. We're almost done. This slide you can go through and look at at your convenience. Uh if you want to, it basically just shows the overlapping of board members. If anybody's been on a board before, you have people that come and they go. Uh we want to make sure that that is there's a consistent uh overlap for the uh the
050voting methods. So, the next slide. Uh there was a $250 million grant, uh the Lilly Endowment gift, uh powering the Ready 2.0. 65 million of that 250 was reserved for the arts and cultural fund. We uh in our grant um committee, we applied for $2 million. Um I'm not I'm sure you guys are familiar with that, uh that that was done. Uh so, what happens next with those funds is um in July, we will actually find out if we were approved for those funds. Uh August, the PAC will open, student use will begin during the summer 2026. Uh we will form uh the 501c3 and get board seated. 2027 will be the first year of public programming uh with that, and then 2028 and plus will will self-sustaining uh with surplus going to the students
051and back to the school. If the grant is not awarded, we're going into the with a mindset that we're going to get it. Um especially with our ratios, um we have a 10 to uh 10 10 to 1 ratio, uh which means the school corporation put in like $29 million. We're applying for 10, so that ratio is a stronger. The higher the ratio that is, the more chances of success. So, we went all in and went for $2 million. So, here's our ask. You know that there's always an ask. Uh we're ready to move forward. Uh we're asking, obviously you can't uh vo- uh vote on anything today, uh but we are asking the school board to authorize the formation of this uh 501c3. And then uh so we can start to make it a
052reality. Uh once you um vote on this, then we're actually then we'll start with the setup of the 501c3, and then we will begin the grant partnership process on either we're going to get those funds, start distributing those uh within the organization, or we have to then have to go start fundraising to be able to start the organization itself. That's my presentation. Do you have any questions? I love it. Okay. I love the hard work everybody put into it. Yes, it's it was not just one, that's for sure. >> That's awesome. Thinking outside the box. Love it. Um is the maybe I missed it, but is the director and the um tech director that's all paid by the board? That is all paid from the 501c3, yes. And but then it's paid by the board
053as well. So, like how how is that position filled? So, they they would be they would The board itself, the board would get created, and then we would we already have job descriptions of rough idea of job descriptions, and then those we would actually go circulate, find out from those. Um you know, obviously Kristen would be encouraged to apply for sure. Um and then uh we at that point in time we would select those positions, and go from there. So, if we get the grant, all of that would happen almost simultaneously. If we do not, then we would scale into that position because obviously you can't pay for three full people full-time people if you can't get there. So, but we believe we can easily raise those funds enough to be able to get started.
054So, great question. I like it. So, when do you need authorization to form the 501c3? Would you like us to make an action item at the Yes, if if at all possible that is what we would need. Yes. And then at that point in time you guys can decide at that during that placement of that decision if there is conditions that you want to be created within the bylaws of the organization. We would strongly suggest that that is the time to do that. If you need to have an idea of or some some guidance or things like that on that you can reach out to me to to work on that. So, but ultimately it's the school. It's just a separate organization within the school. So, It's a question I have too was timeline. On
055slides 9 and 10 you mentioned on 9 in particular on the far right admin. Is that what when you go by admin, who are you are you referring to high school principal or That would be that would be like an administrative assistant. Two so there'd be three full-time positions, director, tech director, and an administrative assistant. >> Okay, that would not be a school. Right. >> not be school. No. Good cuz I my concern was is how much we're putting on the high school principal. >> That is correct. Yes. So, now I will say that we did send I sent the budget that we used for the grant. It's all the same information. That information's been sent to you guys. So, if you need further clarification on what it is, it's very large. So, if you
056have questions, you know, feel free to ask that. We did use budgetary information from Dr. Penrod that he kind of gave us about how much utilities roughly were going to be budgeted for things like that. Obviously, if that changes, we will be paying for those. But, we would just have to work those types of details out. So. No, as Mike has said, thank you guys all of you guys participating in it. Great. If you don't dream, That's right. That's right. So, thank you guys very much. Thank you. Thank you. Thank you. Yeah. There we go. Now we have the athletic console update. Once again, I don't think I'm going to be able to follow that and >> [laughter] >> You know, I I think reflecting on what Christian said is really important. Came back here
05710 11 years ago and and it's it's about the community. It's about relationships, right? All this is it's for the kids. Our kids probably don't have as strong and as deep a relationships as what we had growing up in the '80s and '90s and that's what this is all about. Academics is vital, right? We have to teach kids to think on their own, but also we have to teach them how to work in groups, how to build relationships and that relationships will be there for hard times. And I think that's what extracurriculars does. And so, what an what an exciting time to be part of this community, right? Congratulations. I'm really excited. And being the historian that our local history, I think back, you know, in the in the '40s we had the Wawasee Playhouse
058out of the Crow's Nest. Uh one of their uh group went on to form the Love Boat with Aaron Spelling and then we had the Enchanted Hills Playhouse. And then the fine arts kind of uh wasn't as big in our community. It was obviously always strong at the school, but this is bringing it back to the school and the community level. So, I think this is really exciting. So, one of the things we've been trying to do as well for the kids is try to get organized. There's a lot of talk in the community about athletics and uh of course Warsaw writing about our our team sports, right? Um and then there's a lot of talk about space. Lakeland Youth Center doing one thing, the Parks Department trying to do another, the school needing space.
059So, that's how a lot of these conversations started. And when you have that many organizations involved in in a topic, it takes a little while to get organized and that's what we've been trying to do. We came here with the invitation in January. So, very grateful for that invitation. We've had four meetings since then. Um and it's been the community at large, the Youth Center, the Parks Department, the town been trying to discuss how do we strengthen our athletics at Wawasee, especially the team sports. We have a lot of wonderful people doing a lot of wonderful work. Trying to listen to them, what are their limitations, where do we need to go for the kids? So, you know, this is just a disclaimer slide. Basically, nothing's been approved by any one organization. These are ideas.
060These are conversations and that's what these are. I hope the community understands that these are conversations we're trying to build off of. You can go to the next slide. That um wolf picture is basically you have two wolves that you can choose how life's going to go. You can either feed the wolf that um um goes off of jealousy, anger, or you can feed the wolf that goes off of of doing doing well. And I think that's one thing our community is caught up in and I think that's one area why it's difficult to move the needle sometimes is we have some dysfunction in our community as most do, right? We have um Trust has to be the foundation of any group. If trust isn't there, we can't move things forward. We have to believe
061that everybody wants to do well. The other dysfunction in the book of five dysfunctions of a team is everybody has to be committed. And I see commitment, right? There are a lot of people that have been these discussions for a long time. And then the third is is that there there is going to be conflict and a little conflict is healthy, but when it's so much conflict it tears people apart, that's when we're ruining it for our kids. So I think our community has to look at ourselves. I think our school has to look at ourselves and how are we trying to get these three core functions back together? Because it all does come back to our students and it all does come back to mental health, right? So these are the challenges in our
062schools for kids and in their lives, mental health, social dynamics, digital life, you know, behaviors, isolation. And then we have challenges that are affecting teacher burnout. By no means am I an expert on this and I think there's probably some here that could speak on a lot greater magnitude than I can. But if we look at the factors that students in interfere with with burnout, it's the mental health, it's the classroom behavior, and it's the motivation. And athletics can hit those if we do it well. Um so I do believe there is a mental health and relationship piece that is more than athletics. If you want to slip uh slip to the next. So here's a slide. I'm not going to read it to you. More reason why extracurriculars and athletics matter to our kids.
063Um this is not to say they matter more than academics. Next slide. Next slide. So what have we covered in these last four meetings? So we've learned a lot. One is that our school has a lot of resources. Um there wasn't a program that was tracking these resources efficiently. Nor could we really figure out utilization. So um Brent has been very receptive and just a really great leader for us. Um we were able to find a a software that would treat each resource or each gym as a resource and it's kind of like an OR grid. So we know when everybody's using the gym, whether it's a music group or whether it's a an athletic program. The janitors can see when all these are scheduled so they're not coming in during these times. Um so
064this gym scheduling software will hopefully go live um start at 2027. Right now we're taking all those independent software programs and bringing it into this one resource and that is a tremendous job. I think Brent's been working very hard on that. Um so this software will be great. Um the other thing we've been working on is exploring our um a relationship with Manchester University. How can we work together on needs? Um also been working through trying to develop a sports management pathway for the for the students kind of more of a business focus. And then um trying to figure out we talk about we expect our coaches and our high school teams to be top down helping those middle school and Lakeland Youth Center sports. How do we build an athletic department rather than a
065department that's over the high school, a department that's over the middle school, and then they don't always communicate very well. Of course there's been space discussions because that's really what um has been a challenge I think from the Youth Center standpoint from um even our high school and middle school standpoint. Um how do we align our feeder programs with the high school and then also aligning with our local colleges? There are some there are a lot of the colleges around here that excel in certain sports. So how do we build relationships and do we have the capacity for our athletic director to build those relationships? So um I'll go through these not as much. I've already kind of touched on this. Again, one thing that this resource tracker will allow us to do is actually
066generate um reports on utilization. Right now we have no idea. We all have feelings and they seem pretty real that our kids are being asked to practice at 8:30 at night. That's not the time when we want them in the gym, right? You want them at home with their family. Um so how do we track reasonable hours for utilization and how much of a max is it? Um and then the other nice thing is the people there will only be select groups that have edit capabilities. So, the principals, the athletic directors, they will be able to edit this resource. There'll be a lot of people that can review it though. Because the way I understand it went if you were trying to get gym spaces, you had to call the Syracuse principal. Do you have
067space? You'd hope they'd call you back at a time you could pick up the phone. Then once you found out there wasn't space, you'd have to do the same thing with the Milford Middle School. And it's just a lot of burden for our coaches. So, if you have a lot of burden for the coaches, how are you going to attract successful peace people, right? So, if we can take these headaches off, if the coaches can look and say, "Hey, I requested time at 9:00." And then it goes off to Brent or the school principal, and then we have an approval, that saves so many headaches. And I think this resource will will allow us to do that. And I think that'll make it unique. Um The Manchester University came out of the discussion of how
068do we get our students involved in the athletic department. So, a pathway discussion was was was had and we reached out to Manchester for an idea what their curriculum is. And we brought that to Tina Schmucker and she's been helpful in trying to help get that going. Um that probably won't start up until 2028 if we're lucky. We also explored the idea of a dual credit with Manchester College and at the high school level. The hard part is that we'll need an MBA based off the national standards to get dual credit from a from a college. So, I think that'll make that a little more challenging, but still useful even if we can't get there. Um the other thing that we learned when we were talking to Manchester University is they have path they have
069a a business program for sports management and their college students are required to do an internship. So, they're already utilizing Warsaw as an internship. So, the question was asked, "Why can't we do that at Wawasee?" And the high school seems very receptive, as does Manchester University, about bringing up a Manchester University college student to help in the athletic department for a semester. Um hopefully the spring of 2028 will be our pilot. 2027, excuse me. Spring of 2027 will be our pilot run, and then if they feel like we're a good fit, hopefully we'll see a year-long um commitment with their students in our high school. The other thing that we've been working on, as I mentioned, is trying to develop a structure that um decisions can be made and um and a consistent message as
070a department, rather than the high school and the middle school. My understanding is the Wawasee Middle School principal has enough on her plate, and uh it's kind of hard when you have enough on your plate to to jump into that role at in athletics. And so for our sports, it seems like it would make more sense to have an athletic department over the high school and middle school. That'll encourage development, rather than the kids showing up at the high school not having the fundamentals that they should have in place. Um and um so that's where this assistant athletic director came into play was we used to have an assistant athletic director. I think that went to the wayside, but as we talk about trying to align the department, it makes a lot of sense. We
071talked about trying to publicly fund that versus the school. Um and so that's kind of one of the big reasons is making a department rather than having siloed athletic departments. Um and this will also hopefully link in the youth center, as well as the parks department, in trying to define space for our community, rather than each entity um going after things. So these are just ideas of where we may go next. Um we need to talk about space. I think we do need to have more intramurals for our middle school kids. A lot of soccer this year, a lot of kids got cut. They have no avenue to continue to develop. They have no avenue if they just want to play for fun. Once you get to middle school, there's not a great avenue for
072intramurals, and those kids deserve an avenue even if they just want to have fun to build relationships, have an outlet. And we really don't have a lot of space to do that at this point. For example, Schrock Field is already using the football field for baseball because they are out of field space. So, space, whether we want to um talk about it or not, is a is a limitation right now. Um similar to what you're doing with the pack, I think an athletic council would be very useful at Wawasee. Um and again, I think we have to get more organized, and I think we're on that path. Um when you have so many different entities playing a role in sports, but um these are open meetings. We usually have them every month, every other month.
073We've had a pretty stable group of 10 or 15 people there at every meeting. Um when we when we uh meet, we usually have the uh the assistant um I'm trying to figure the proper term anymore. It's no longer secretary, but administrative assistant. They usually have the dates, so if there is anybody in the public that wants to know when we're meeting, it's an open forum. Please come. They would have the dates for anybody that's interested in joining. So again, you know, this started out just as an idea, but it's really turned into a community involvement. Very grateful for um you know, Brent, Tina, Wade, the school board, Dr. Woodward, the Lakeland Youth Center, the town of Syracuse, the and the community members at large. There really is an interest in our community, and uh
074I think we all appreciate what we've been given, especially those of us that grew up here. We were blessed by some wonderful mentors, and I think we want to repay that. So, we're all very thankful for um the opportunity to move these things forward cuz they are important for our enrollment. They're important for our kids' relationships, and uh it's not over academics, but it is very important. Any questions? Mr. Halekin, do you have anything? You've been involved with this? I have. I've been been to some of them, yes. Yeah, I appreciate again the hard work that you put in the put in that slide together. Yeah, it's it's it's fun. Again, when it's all about the kids and you're trying to uh >> [laughter] >> move the needle. I'm just grateful for all the people
075that keep showing up. >> Right. Yeah. Thank you all. Oh, thank you. Thank you. Yeah, it's exciting hearing um two community minded groups coming forward dreaming ideas and really putting in lots and lots of hours and legwork to um see the thing through and that's just that's one of the things um that uh I I being on the school board, that's one of the things that I think I'm able to see is how the community at various times rallies around certain things and strives to make our community a better place and this is two great examples of that tonight and I'm especially excited about it from both standpoints, from an academic viewpoint um one of you guys can or both of you guys can probably correct, but uh when I was at Goshen um Mr.
076Malt would come in and talk to our fifth graders about joining band and he always gave the statistic that if you are he always put it from a band standpoint um but if you are a member of band you are almost 100% guaranteed to graduate from high school. Statistics bear that out, but I think it would probably stretch to almost any extracurricular event because they just form they network with their classmates and they network with other teachers and mentors and there's a reason for them to to follow through on school. And then when we think about the arts and and probably to another extent athletics, kids who maybe aren't doing as well in chemistry find success in other avenues like art, music, theater, athletics. And it gives them a reason to stay in school as
077well. So, thank you guys. Great stuff. Moving on then to number nine. Dr. Whitework approval of 6-12 assistant athletic director position. Right. I just want to reiterate what you just said. I think I said the last board meeting about what a great community. I was reading off all the people who had donated funds to the school. And just sitting here tonight and hearing these reports and seeing you out there just it really is a great community with a lot of passionate people. So, great. Good job, everybody. Yes, so following along on that. So, the assistant athletic director I think is a position that maybe used to be here. Now it's been in pieces and parts. And so since I've arrived here, I've heard from several different avenues about it really be helpful if we could
078have this again. And so as you know, some of us were talking, I've had conversations with um some of you, too. Uh we did go ahead and post it, but we are ready to ask you for the official approval. The reason we posted it already is because this is hiring season for schools. We thought it was important to get it out there and let people know that this is something that we always see is going to be looking for. So, as people are moving around different jobs or thinking what they might be interested in applying for, we want the best people to apply for this job. So, we wanted to get it out there and kind of beat the rush, so to speak. Um even we haven't hired the person, but Right. All right. So,
079at the board meeting next week, we'll bring this as an official approval asking for your approval for this position. We've um positioning it as a 6-through-12, um, assistant athletic director, and it goes uh right along with what Ross Hile was sharing. Um, that it seems like we need to re-vision the athletic department as a 6-through-12 kind of unit, more cohesive, more communication, and for like all the reasons that were stated. So, as we have met with the middle school administration and the high school administration, Brent, you need to talk more about the actual specifics. Uh, we've kind of come to it's probably a 50/50 position. About 50% will be, um, athletic director at the middle school, about 50% will be helping at the high school. And with a major focus on this communication and working
080together piece. As was already stated, too, and you know, our assistant principal at the middle school has been serving as athletic director as well. And so, my understanding is that last year there were three people at the middle school that dealt with student behavior. That went down to 1 and 1/2 this year. And so, we really need to get back to two, for sure. Um, and so, I I think that seems very prudent in terms of managing the middle school and some of those issues. I also just wanted to say that the those conversations were great. I was very, um, pleased with the give-and-take between the middle school and the high school, and they were brainstorming and how can we solve this and how can we solve that? How could this new position help? And
081so, it was really a very good conversation. Just want to say that. In terms of interviewing for the position, I think there will be a committee made up high school, middle school administrators, some head coaches, maybe a community member. And, um, I think we would hope to have a recommendation for the person at your June board meeting, then. >> In June. Yes. So, people have asked, how can we afford this? And you know, we're we've had to make some cuts, and so I'd like to address that briefly and say, I think that the, um, there's been some loss of teaching positions over like last school year and now school year going forward. I think respectfully I'd like to say I think the district has been right-sizing itself for the teaching staff and other staff as
082well. Going from a district six years ago or so that was over 3,000 to more of 2,500 now. So that's painful. Mhm. But we have you we have done that work and in consultation with Dr. Penrod we do believe that the school district can afford this position. Sure. So just to make note of that. So yeah, any questions? Again we'll bring it back for your official approval at the board meeting next week. Okay. Do you want me to run through the additional action items or do you want me to run through the >> update on the Milford school campus. We asked Wade >> Oh no, gosh I skipped another one again. I'm I'm out of practice. I'm out of practice from being up here in the middle. >> [clears throat] >> Yes, I'm Sorry about
083that Wade. [laughter] Man. I've been all right with that. All right. How's everybody doing? It's been a Monday. So I'm here to talk about Milford and the rest of the project process for that new building. I'm going to talk about the punch list which is the rest of the items that we need to do this summer. We're also going to talk about demolition. Right. >> of the auction of the items that are in that old building. So with me I've got Colin Colin Hunter with MKS. He's with the construction crew. He's the project manager and he's going to talk over the punch list. Thanks Wade. As Wade said I'm Colin Hunter with Michael Kinder & Sons. I was the project manager or I am the project manager for the Milford Elementary School project. Mhm. Obviously
084I will be here around for the demolition of the existing school as well when we get that started. But I I asked today to join join the meeting today and kind of go through open punch list items and just kind of where we stand with with that process. So, uh currently right now we tracked about 500 punch list items. We were currently down to about 30. Um so, most of those have been wrapped up. We do kind of week by week have more coming off of that list as well. Um also been working with Wade and his team on just any open items that didn't make the punch list uh which are currently going to be going to be addressed as well through throughout the rest of the school year and in the summer. Um
085so, I just wanted to note a few key items here that we're looking at. Um flooring, there has been a couple issues here and there. Wall base issues, things like that. We're actually going to be starting that up next week. The subcontractors are just waiting for the material to arrive currently slated for 513 for delivery and then they would be working on a second shift scenario. So, that way they would have no involvement or disruption to students and faculty inside the school. Um there are some tackable surfaces and tack boards that are not up currently yet. That was due to a design change later on in the project and unfortunately lead times did not allow us to to get that up and install it before before the end of the school or before the beginning
086of the the school year. Switch over to spring break. So, um that will be what we're looking at doing in during the summer. Uh it would be pretty invasive which is why we kind of wanted to wait until you know, students are out of the school for for us to start that work. Um There is a quite [clears throat] a not a quite a few but quite a few uh small casework items, minor casework items. Um again, looking to do perform that on a secondary second shift scenario um as well. I'm actually looking to start that up here in the next 2 weeks. Um so, we'll be starting to kind of make a little adjustments, changes to some of the casework items that have popped up. Uh the only other items that we really have
087are door hardware. Um it's been brought to our attention there's been a little bit of issues with the door hardware. Um we actually are mobilizing our subcontractors and and manufacturers on site this week uh to take a look at some of those issues. Um obviously going to be prioritized the um I guess the bigger bigger issues, more security site security concerns that have been brought to our attention. Um but again, those should be wrapped up before the end of this week. Uh the last thing I've got is for some mechanical revisions uh that were directed towards us by the engineering firm uh Prime Engineering who was on the project. Um those are more related to uh at additional unit heaters in the boiler rooms, electrical rooms. Um again, that work would most likely be on
088summer uh work cuz it's going to be pretty invasive. Um but we're anticipating maybe a 4-to-5-week duration for that installation. Um Aside from that, um obviously as you're all well aware, uh we've turned over the school. Uh students and faculty are currently using that space right now. Um and we're just happy and excited to be a part of the project. Uh is there any immediate questions concerning the open items or punch list? I was a few of us were there for the ribbon cutting and um the building looks great. Kids look like they're enjoying it. Staff looks like they're enjoying it. That's impressive to go from 500 to Is that what you said? 500 punch list to 30? Um door hardware um I was at a building in Goshen they renovated talking about doors. They
089actually put the wrong doors in. They didn't have You would know this, but they didn't have the right burn through dynamics. They weren't rated high enough, so I had to get rid of them all and and bring in all new doors. So, that stuff just happens. And um yeah. Well, I can confirm all of the doors that are rated or supposed to be rated are in the correct spot. Right. There you go. Uh-huh. >> [laughter] >> Yeah. So. No. I I No, great. And then do you have any comments about the demolition or you're not going to I got Logan speaking. You got Okay. Great. I'll just add that portion, but thank you very much for your time. >> Oh, thank you. All right, Logan, you're up. This is Logan Neal. He's our uh director
090of facilities. He's going to talk about demolition and what's going to go on during that uh this summer. So, over the course of summer break and into the next school year, uh work will continue at the Milford site. The auction of the remainder of the items in the old building and install of the permanent fiber optic at the new building will determine the start date for the demolition of the old build. As of right now, we gave MKS a tentative date of 6/8 for starting phase two. Uh this will push back completion to around Thanksgiving rather than October 5th. Communication will be the same as it was with phase one. Everything funnels through MKS, whether that's coming from the school or subcontractor. >> [clears throat] >> Communication will remain reliable. That way there's no confusion
091with expectations from either party. Site expectations will be as they have been with our other MKS job sites. Hard hats, high-vis, safety glasses, full length pants, and safety shoes. No smoking, profane music, and no contractors should be talking to staff or students, and vice versa. After 6/8, no access to the old building for everyone's safety, and that will reduce liability for the demolition contractor. There's going to be construction fences around the facility. That way everybody stays a safe distance from the demolition site. The location of the fence may change depending on bus traffic or if we have an event in the new building. Any questions? No. I think we're good. Up next I got Kyle Dukes with Kraft Auction so he's going to talk about what we're going to do with that auction. Everybody's excited
092about it. I'm excited to get stuff out of there so we can start doing demolition. Any questions about the demolition thing? Yeah, people want to know they're ready. Every day. Not too fast when you're talking to an auctioneer voice. >> [laughter] >> I won't but uh again my name is Kyle Dukes and I'm an auction manager for Kraft Auction Service. I want to thank the board for entrusting in us to be able to conduct a personal property auction on behalf of corporation. So, thank you. Mhm. As a board the you should know the the school employees have been phenomenal to work with the assistant or the superintendent. Thank you ma'am for being so easy and and working with us in the communication and waiting and your team. Just want to briefly kind of tell you
093our timeline. Um May the 12th and 13th our cataloging team will enter Milford School and start organizing creating lots describing them photoing them and again their job is to create an online auction. The actual catalog will be posted on May the 15th. Uh we will conduct preview. This is where we allow the general public to come in for a day and actually look at the items that they want to bid on. Um but that will take place on May the 27th uh from 10:00 a.m. to 2:00 p.m. Uh the actual online auction will end on May the 28th at 6:00 p.m. Uh we will conduct a loadout on May the 29th from 9:00 a.m. to 5:00 p.m. Um and Neola, if you want to help on loadout, you are more than welcome to come on
094that day and help us. You are personally invited. I'm already feeling sick. Okay. >> [clears throat] >> Um But again, that's that's just kind of our our timeline and we wanted the the community to be aware of those dates. Yep. Okay. Yep. Great. Yep. Thank you. Thank you guys very much. So much, yeah. That's all I have unless anybody has any questions. I don't think so. Yep. No, good. Things happening, you know, in case anybody asks. Okay, we can move on. Yep. Last part. Great. Yep. Okay, that brings us now Now it brings us to the additional action items. Um you want to run through those? Yep. So the first one will be an in These are items that will come to the board meeting as well next week. An increase in the health sciences
095position from a half time to a full time at the CTE center. That's due to increase in enrollment, which is great, and that will be funded through the additional vocational money that we get with more kids who sign up. Uh B is to consider the MOU for the MHT. Don't you love our acronyms? So, memo of understanding for support for the mental health um therapist that we have, and this is a routine thing that happens every year, so it's in doing that for next year as well. Next will be the gift card resolution for our turnaround award winners. Um we are only allowed to do this via state board of accounts if you approve a resolution to do that. Um of course, Neola, the second reading of this big packet, so I didn't know if
096you had looked at it if you have any questions. It was attached to the first reading was at the last board meeting. So, if you had any questions, you know, be sure to let me know cuz we plan to bring that back for your final approval then next week. And then out of state field trips for Milford 5th grade to Dearborn, Michigan. Okay. That's great. So, that brings us to other items. Um the only other items that that I have I forgot to mention at the beginning um our two board members that are absent, Mr. Fowler um I don't know if he got food poisoning or what, but he got sick sometime during the night last night and um we we don't want him here. Um and um Mr. Kripe um called me earlier today
097um a former long-time former coach um coach Coverstone is being inducted into the NLC Hall of Fame for all of his years of uh golf coaching. That's going to happen tonight. I don't know if it's a it's at least three golf teams there that we'll receive his golfing against tonight. Um and two I don't know are we rated two? I don't know I don't I don't know if we are or not, but at least two uh Plymouth and and the other team are rated things and so um and Mr. Kripe's um son is um a golfer on that team, so he would really like to have been there for that. So, I said I got you covered. So, that's where our two people are at tonight. else have additional action or any additional items? No?
098Okay. Patron comments. Okay. Keep um the Miller family in your prayers. Um It's an emotional time for the high school. This happening right before uh graduation time especially with Mrs. Miller's long-time um participation and leadership with commencement and with prom. So, if you could do that that would be appreciated. Thank you all for coming. If I have to do this again, I'll try to I'll try to not be so out of practice.