001Um I'm sure she'd appreciate everyone's prayers if um you're the praying kind and if not just warm thoughts would be nice. So thank you. Um first item on our agenda this evening is an update from Mrs. Saros about the intermediate school. So welcome. Come on down. I think that's I think the microphone's on. If not you know >> I don't know. >> Oh did he leave it? [Laughter] I thought it was yours. >> Okay. Hi. >> I'm gonna try and do this uh without glasses that I suddenly feel like I need. So hopefully I can see. Um I can definitely see that now. We'll see what the font does when it gets a little smaller for me, but I have it on my phone, too. Um, I'd like to welcome everybody tonight to hearing a
002little bit more about our wonderful school. Um, our enrollment currently is 5:24. We have fourth, fifth, and sixth graders. We have four essential skills students with one more coming the day after fall break. So, we're excited to meet our new little friend. We also have um a few more students that are enrolling this week that we know of. So, hopefully we'll see those numbers inch up a little more. Our overall free and reduced population is 24.9 currently and that's based on the last data that we have from the 2024 data in the Indiana GPS. Our special ed population currently makes up 11.3% of our population which is 59 students. Our overall teachers are 38 and support staff 32. Oh, clicker. Thank you. This way. Thank you. Okay. >> That's okay. I did I did not
003know what that was, but I was going to carry on. Um, our our math data is one thing that we're focusing on. Uh, one of the two areas that we've been focusing on this year. And uh we had a goal which is at the bottom of the page there to increase our math proficiency from 70.1% which was last year's beginning um score which is really um we were setting a goal then for three years to be able to increase 5% overall and in our first year we already have gone up 1.9%. So I think that's going in the right direction. And last year our uh students who are at or above proficiency were at 72. We're still 30% above the state uh for last year and we continue to look for ways to continue to
004improve. Our English language arts data um has a similar trend. We also were doing the same thing, trying to increase 5% um over the three years. And last year we were at 63.6%, we've gone up to 66% and um we are pleased with the 2.4 uh increase over a year. Our goal is to continue to increase to um get to that um final goal of at least 69, hopefully more than that. And again, through the um comparisons of the state, we're certainly far above the state still, but setting our own bar of what we want to achieve to be better than where we were before. One of our students that we're spotlighting tonight is Logan Yang. Um he is a fourth grader in Mrs. Fernandez's class and uh big news was shared by his parents.
005He uh is a little golfer and who knew, right? You see these kids doing amazing things in the classroom and then you see some even bigger things that they do sometimes out of the classroom that we don't know about. So, we were pleased to hear that he went to the US kids golf regional championship and in uh New Jersey in late August and he won that. And so that was a big accomplishment. and uh he's actually been to many tournaments already and has been so successful. So, I have a feeling we should get his autograph while we can because this kid's going to be doing some great things in the future. I also want to uh spotlight our mile run championship which just happened last week. Um we had several students that had most improved
006scores from their own scores. So they're competing against their own score previously. Um some of our students in um decrease their time I should say somewhere between 31.9 to 1 minute and 4 seconds um to decrease their mile run. We also had two record breakers. One is a fifth grader JJ Bonafito who uh finished the mile in six minutes and 5 seconds and Isaac Goodman who finished in five minutes and 41 seconds. So certainly beat anything that I could do. Absolutely he did. And the the awesome part about it was he is not looking at crushing our sixth grade record. he has his eye on the high school record. He's already working on it. So, I have everybody who's going to get there and have no problems at all. I also want to spotlight um
007both our parent council who do great things for our school and our amazing staff who um really work hard to find creative ways to get grants and do some wonderful things for students. And so this year we had 18 grant ideas submitted and 16 of the 18 were either fully or partially funded by our parent council. They extended themselves a little beyond their budget of 3,000 and ended up getting $3,176.14 um granted to our teachers. So we're really pleased with all of this. A lot of these grants are going to benefit um a whole grade level or a whole building. So, um, all our students are going to be impacted positively through one or more of these grants. Okay. So, I, um, feel like there's so much that I could speak about, but I couldn't
008do a great job of sharing every little detail that's in our building. So, I thought I'd put together a picture video that does a better job because I think pictures speak better than words. So, can you start that for me? Thank you. So, a little bit about what you just saw. Uh our general education and essential skills partnerships have been great. So our kids are learning from each other. We've had so many different science labs and the um Lafayette bsentennial boards are at our school currently and our students are learning through those. We uh had homecoming parade coding, the mile championship, um the large Indiana map also as well as um our uh various field trips and recess choices. So, some of the things that were showcased were a little sampling of our school. >>
009Thank you very much. Any questions? >> Yeah, I just uh try to share some of appreciations. First of all, I I saw that videos is really a nice one. Uh for me, it's difficult. I don't have much chance to stop. I had to visit the classroom. So that's really giving me the firsthand I mean the looking of what happened in the school. So I appreciate that. Another thing is I saw the uh the uh the score uh the text both uh math and English they have consistently improved. We are much more higher than um the average. So I appreciate that means we deliver very high quality educations for our kids. Another things I want to share is u a couple weeks ago I I happened to run into a a girl just come from outside
010of US and then they come here just say where did you go to school say I want to intermediate school I say oh what's about there oh they're very good I said because you English not my mother language so I know how to be in a kind of totally foreign a foreign environment so I asked her what's going on she said oh I have a special teacher they they teach me um English uh that kind of things. So we have a lot of support and the last thing I asked her do you like school and she have a big smile and tell me oh I love school I really like it. So at that moment I really I mean very very satisfied. So I really appreciate uh you and all the faculties uh and also
011our central administrations. Uh you guys really deliver a very good uh high quality education and support our kids. >> Thank you. >> No matter their I mean they helping here all just newcomers uh they are really feel welcomed and supported. They really enjoy their school. So I appreciate that. >> Thank you. >> That's a great compliment because we want that for our kids and our families. >> I I just please feel free to share this. >> That's so great. I will definitely >> Thank you. >> Any other questions? Thank you all so much. >> Thank you very much. >> All right. Oh, two applause. We know who the All right. The next uh item is we're going to welcome Mr. Caldwell with an update on our transportation. So, Doug, come on down. >> Thank you
012for having me. Second, following that with colorful slides, video presentation. I do not have that for you. Uh it is good be to be back with you and just to give you a little overview of transportation in comparative years from last year and everything. Uh staffing's basically remained the same with 11 route drivers, one driver in the office, one driver trainer. And you see that when that driver is not driving and she's in the office office really uh helping with logistics, field trips, getting everything scheduled, making sure we get all of our buses on time. uh two bus aids uh that ride our special needs buses and we have three outside subs currently. Uh we haven't added any staff from last year. However, I do have the opening looking for a driver if anybody's interested.
013Um uh equipment's the same. Still 16 yellows, four white activities. Three of those we keep at the high school. They use those as needed for small group instructions. uh some of the uh lower level volleyball and stuff. Those coaches will drive those buses and everything there. Our vehicle fleet hasn't increase. Uh we we'll order a new bus in November. Hopefully they'll be here by June and we will trade a one of our older buses and we have four currently that are 12 years old or older and those require an inspection every six months. We just went through that last Thursday, passed all four luckily. Um, so as we start rotating our fleet, some of those buses that need to be every six months inspected, that will trim down a little bit as we increase our
014new routes. Currently, uh, 66 routes per day, that's counting our AM and PM. Uh, approximately, it's tough to get a count. Writership changes almost every day, about 370 per school. Uh you look at total year total for the year 11,780 routes driven. That is routes. That's 555 trips outside of our routes. That could be a field trip, athletic events, um some different type of transportation. We do 160 uh,414 miles plus 15,000. uh with Stephanie Qualio now running our special needs and everything. A lot of that has contributed to to uh the programming we have to get those kids to. We have really I'll give her upped our game. I think doing a lot of stuff for those kids. We have a a bus Wednesday picks up our elementary kids. We take them to the pool.
015They get to swim for about an hour. We go get Will uh essential skills kids, take them to the pool, switch them out, rotate them. We have groups that they'll take them to Walmart to go shopping to learn the skills and stuff they need. Uh and then we do have some currently we have a student in each building McKenna Vento. Those students reside either in Lafayette School Corporation or school. We're still responsible to get them back to our buildings. Um but but programming I think is where a lot of our uptick has come especially in some of our students who need an alternative program or schedule. Uh we pick some individuals up take them to building A. They're there for a short time, pick them up from building A, take them to building B. Uh
016and some of that's not even on our corporation. So a lot of those miles are accumulated through there. uh who we provide service to the the career academy is really growing and I I love to see that those kids getting into the uh skills programming. We service Lynwood Durgen the alternative at Happy Hollow. We run the wellness center for the after school and some job programs for some of our essential skill kids. That's really it. Yes. Okay. I'm I'm relatively new here. Why do we serve Lynwood and Duran? >> That is they provide preschool program. Okay. We currently for that group of of students we have a free school here in the building but our special needs kids need special program and right now that's the only building that they in. And I I believe
017once we decentralize Glass even more we'll still contract with LSC for our students preschool based. Yes. >> Um, have you been doing anything this year um that's different than last year in terms of um having making sure that the buses are more on time? I' I've noticed like last year there's a little bit of variability around my kids pickup times. Um sometimes up to five minutes each way. This year I don't think it's varied more than 30 seconds. Like I'm serious. Like I >> One more time. >> Yeah. 8:27 every day on the dot I can >> it's been amazing possible but there's a lot of factors we can't you know if there's traffic Windsor drive they're doing water so every morning I go out take the big barricade move it back 10 feet let
018the bus circle and pull back out through the bank through so if if you're on a route where there's not no construction or anything then we pretty much click on time. My drivers do a great job getting out there getting on time. So, we try to be in that five to 10 minute. >> I've just been really impressed with how how consistent it's been this year. I mean, last year was fine. Like, it was never like wildly out of what I would expect, but this year it's just been so tight on the dot and it's been great. >> Um, I want to say orange, but it's the one up in New Farm >> Elementary. Okay. And actually the other two, the my we have we're at all three schools this year. Um the other two
019are also right on on on the dot as well. >> And that routes a new driver this year too. So she's doing well. >> Any other questions? I just like to express um my appreciation on behalf of the community for what you do for the community and beside the regular routes you provide so many other ones and to meet a different for for kids to get a different educational experience. So I think that's yeah that's wonderful and because I haven't I my kids are joining some of the extra curriculum activities many times I I notice that the drivers have to get up so early like a five o'clock in the morning and >> to drive to a very far place and come back quite late. >> Yeah, it's >> I have to manage I can't
020have a driver doing something on Friday night and have to turn around and have them up at 4 to get to the bus and 5:30. >> So the logistics and scheduling, there's a lot of intricate stuff that goes into that. Um, >> unfortunately puts me behind the wheel some, but I mean to get a job. >> Yeah, that's a lot of work. And I I do have a one question and on your slides you talk about bus aids and so what do they do and what do they help with how bus aids? >> So special needs buses that transport kids who have disabilities or something. >> Okay. >> So those aids are trained in securement of the children, securement of the wheelchair, >> first aid and then every summer they have to take a reertification
021uh course on how to deal and manage these type of students that transport. So we don't just have a driver. We have I have two when one of them are off then I I >> Okay. Okay. Yeah. Thank you for the clarification. I kind of have a different uh I didn't know that that's a function but I I heard before um that there are bully incidents in not necessarily on our buses but you yeah it's kind of a general phenomena sometimes there's a bully in problem on the buses I wonder whether we have that kind of problem and if so how how do we address that >> we look at each individual incident with the school administration the driver and try to work with the parents on that. Um a majority of the time we
022have a conduct policy. The bus rules are out there >> and then depending on if student violates bus rules then conduct and then that conduct report comes to me copy to the parents and copy and that all of our buses have video. some of it's oh several generations behind us but all of our buses have video and audio so that's great tool to figure out what exactly is going on so we'll pull that I'll share that as the administration >> okay so then when needed we will for example um recruit a volunteers to ride on the bus to help with the situation or what what I mean oh I hope we don't that situation, but I'm just wondering >> to have it aid on every bus. There's just not the funds out there. Uh that
023would be great if we could. Some corporations, I'm assuming, have several different buses depending on route. I will say this, I worked I retired in 2014 and worked in TSC transportation from 14 18 somewhere around there. Um And what I did at TSC was I was the number two guy at TSC that I got on all the buses. And I would say what we deal with in an entire semester here incidents on the bus was about a week's worth of work for me. So we have great kids. I'm not saying they don't get but across the board. Great kids. >> Great. Thank you so much. All right. Well, my name is Lily Chia. I'm a resident West Lafia. My daughter Emily who attends Willis sixth grade. I know Mrs. Paris left. She's doing amazing job.
024I'm here today to um speak tonight in opposition to the third option opening our district to students from outside district through a lottery system. Um while this idea is being discussed in response to declining enrollment and the resulting decrease in state funding, I believe this policy would create more problems than it solves. First of all, our district resources should remain uh focused on the families who live here, who invest in our community. Opening our schools broadly to outside students may temporarily increase enrollment, but it would also increase strain on our classrooms, teachers, and facilities. Second, we cannot ignore the impact on property values and community stability. Families choose to live here are often paying a premium precisely because of the strength of our schools. If we weaken the connection between residency and enrollment by lottery,
025we risk undermining property values and discouraging families from moving here. That in turn could worsen the very enrollment decline we're trying to fix. Finally, when While decline enrollment is a real challenge, there are better solutions than open enrollment. We should be focusing on attracting and retaining families who want to move to our community, strengthen our academic programs to draw new residents, and finding efficiencies that protect quality while managing cost. These approaches address the root cause rather than relying on a short-term fix that could harm the very every character of our schools. In closing, I urge the bar board to reject this open school option. Opening our school to outside district is not the right path forward. Board members, please remember you were elected by the residents of this community, not those from outside. You are
026responsible for maintaining our property values and strengthening the connection between residency and our schools. Thank you. >> Thank you very much. Next person we have is Ye Tang Tom. Thank you. Come on up. Good evening. Thank you everyone. I also want to talk about the open district policy. First, I love this district. I hope that before we make any decision, we can keep the same care and attention for every kid and every teacher. So, part of the care means that think about the fairness and emotional well-being. So if we rely on the lottery system, some kids will be chosen and others will not. Imagine how that feels for young children, for young kid who didn't get in. And what about those families with more than one kid? Do we only allow one or we take
027them all? Either way, children get hurt and that's not what we want. If we don't have a lottery system, then how do we guarantee fairness? And the second is safety. Um I don't know whether it's coincident we just talk about transportation. Um welcoming more transport students means more cars on the road every morning and afternoon and studies have shown that more long-distance commutes mean more traffic issues near school. Before we make any changes we need to ask and be very practically how many new students and new cars can we handle safely. I believe every child, whether they live here or transfer in, especially those who arrive by cars, they deserve to travel here safely and calmly each day. That must come first. And the last thing is we have to make a decision that's sustainable.
028So once a transfer student is accepted, they're guaranteed to stay through the graduation. But what if some grades fill up in the future? Do we need to ask one child or 10 or 20 to leave? That would be heartbreaking. And I don't think any of us here want a child to experience that uncertainty. And there's another side to sustainability. In with recent years, how many families who lived in our district um have moved out to TSC and then transferred back. If we open the district widely to transfer and more people move out, our local tax base will shrink and that decreased tax revenue will be leading to decreased pay for our teachers, the funds to maintain our buildings and support for every student including the transfer students. So we must ask when enrollment goes up
029but in district residency goes down, who's going to fund the teachers and programs that make our school so great? we cannot take a risk. So, um I really think we need to listen to our community. Uh we should make a decision that's uh forward-looking, sustainable, healthy for every student, including the transfer students and parents, teachers, and all the residents. Thank you. >> There we go. Thank you very much. The next person on the list is Kimberly Lundren. >> Welcome. We are new to the district and having um sat on a public board of education in another state as well as most currently coming from leading an independent school where access to education was our primary focus. Um I thought that I well first of all I understand the complexities of what you're grappling with when
030you're as you're forming this um transfer policy but I thought that our experience moving in right now could perhaps um serve as a little bit of a case study to be considered. I apologize. I'm gonna read so I can stick to my three minutes, right? But um after touring the school districts from northern Indie to West Lafayette, we felt strongly that our children in this phase would best serve would best thrive in West Lafayette school district. Once deciding upon the school district, we began to search for a home and quickly realizing that the housing stock was significantly more challenging than outside the district, our realtor told us about the possibility to purchase in Typicanw school county school district and apply to West Lafayette schools. We continue to hear this story as we met people in
031the area that lived outside district would have their kids in West Lafayette schools. Sometimes even for just certain years when they felt their school district was not as strong perhaps in the middle school years and intermediate school years. Um though certainly there is some ambiguity in the process and who is accepted which in and of itself is a problem the board must rectify and grapple with. Uh we recognize that by all accounts in the public it is a very viable option to be pursued. With the summer market stagnating, we decided to simply u make life easy and sign a lease on a rental in the school district for the time being. Our kids have been quite happy at Westside. But I will admit that part of our reason on holding off to purchase our home
032currently is because we are waiting to see the outcome of this policy. Certainly, if the current policy stands, it means exploring moving out of the district as an option to n navigate. The housing stock certainly fits the unique needs of our situation much better. Even if we decide to stay in district and remodel a home here, whether or not the transfer policy stays the same or not will determine the amount of money we are willing to spend on renovating a home. If the district is remains, if the district decides to close its borders, um we will be willing to spend more money knowing that others in the future wanting to be in West Lafayette School Corporation will be the options will be limited for them as far as housing goes, thus making the work we
033do on our home of greater value in the long run. In my short time here, it appears to me that there is a direct correlation to decreased enrollment inside the school boundaries precisely because families know that they have the option to be outside them. If revenue and long-term financial viability is the most important you issue you as a board are considering with regards to this policy, then may I submit that the importance of incentivizing people to live in the school district is crucial. Not only will you find the number of families in the district increase with the closed district policy, but you will also see more families like ours, increasing property assessment values inside the district by the work we do on our homes, hence further increasing revenue from inside your own borders. My experience
034on a school board um proposing both failed um referendums and successful ones is that you need families inside your district um and not only those fixed incomes. We need you. Okay. And so, thank you so much for your consideration. Um, recognizing increasing numbers of families as opposed to those on fixed incomes that simply cannot responsibly vote on referendums in times of inflation is important. Thank you. >> Thank you very much and welcome to the community. We're glad you're here. I have a couple ideas if you want a cool neighbor. Um, heaven. So, you're next. Excuse me. I'm choking today. Welcome. >> Thank you. Good evening, uh, school board members. This is Kevin. So, I'm a resident of the West Lafayette School District and, uh, I'm also one of the 55 participants uh, in the survey
035that Dr. Ying conducted uh, earlier. So, thank you for your work. And I would also like to thank all the school board members for your dedicated service uh, which is greatly appreciated by our community. And uh I would like to start by uh reiterating that we love having uh the current transfer students and my children actually not only study with them but also call many of them very close friends and they form strong bounds with each other regardless of where they live. As a school district, we must do everything possible to keep them here and support them in continuing their education journey until the completion of their high school years if possible. The focus of the issue for deliberation by the school board and public input by residents in the school district is for future
036students. As I believe residents within our school district are willing to pay higher taxes with the very expectation that their contributions help support local schools and students including their own children. The core issue is fairness for taxpayers within the school district who pay higher taxes to support a stronger school system and ensures access to high quality education for residents. I would like to use um the same logic applied at the state level. In Indiana for example, outofstate students attending public schools like Purdue University or Indiana University are required to pay higher tuition rate uh approximately three times what instate residents pay in order to get higher quality education. This is because state universities despite receiving some federal funding are partially supported by state appropriations which are funded through tax revenues generated within Indiana. So Indiana
037tax payers would not support using their tax dollars to subsidize education for outofstate students even though those students families pay federal taxes. The same principle perhaps also applies here. When public universities face economic challenges, financial difficulties or enrollment declines as we described it here, they do not normally address these issues by simply allowing more out ofstate students to enroll in instate uh you tuition uh rates. Proposals of a policy like this would likely be rejected by Indiana residents, taxpayers, and legislators. Similarly, universities in Indiana or other states do not justify opening enrollment to outofstate students by citing goals such as diversifying the student population or providing access to more outofstate students. >> You're out of time. I'm sorry, but I really appreciate >> I I would like to urge the school board to have a
038more formal um open process to allow public input before making that decision. Thank you. >> Thank you. And if you wouldn't mind emailing what you weren't able to share to us, >> that'd be great. Thank you, sir. >> Okay. The next item on the agenda is the consent agenda. I'm Do I hear a motion? Second motion to approve this uh consent agenda. >> Great. George is seconding. Any discussion? >> Okay, we'll go ahead and start the vote. All those in favor of approving the consent agenda. You don't have buttons. There you go. Okay, that passes six to zero. Okay, next item is unfinished business. And having none, oops, there having none, we will move on to uh new business. Item number seven is the Happy Hollow Chiller. And before we hear from Michelle on her
039recommendation, Dr. Grryer, would you please provide an update to the community on the input we've solicited regarding Happy Hollow? >> I would. Thank you, Mrs. Austin. Um, working with Mr. Adam Jones and Skybound, we recently gathered initial community input through a survey on the future of Happy Hollow with 239 responses from a broad range of stakeholders. The feedback shows strong support for maintaining and ex uh expanding STEM, robotics, student programming, community education, and recreation and wellness amenities. Notably, over 90% of the respondents indicated a willingness to pay for valued programming demonstrating strong community investment. Based on these trends and the priority of keeping the facility and community asset, recommendation is to move forward with the children replacement to ensure that the building remains safe and functional for the current and future uses. Uh further discussions
040through focus groups will continue um and this will help to uh refine the plans for the site. Uh Mr. Jones will facilitate focus groups similarly to what he did with the strategic planning and he's going to do one on October 29th uh which will be in person and he's going to do one on October 31st and that one will be a virtual so that way we can make sure that um individuals or stakeholders have various opportunities to provide their input. Uh, I'd like to ask Mrs. Kron to please share more details about the recommendation. >> Yeah, thank you, Dr. Griner. It is necessary to move forward with replacing the chiller at Happy Hollow after hearing all of that for continued use of the building. In the state of Indiana, we are allowed to have a
041licensed architect or engineer create plans for a public works project over a certain threshold. Due to the nature of this project, we have chosen to work directly with an engineer at Creative Engineering Solutions, which has taken part in work previously across the district and is familiar with our HVAC and mechanical systems. Creative Engineering worked with John Becker of Church and Church on the final architect engineering agreement that is included in your board packets this evening. The cost of the services outlined will be for $50,400, which is in line with the industry standard of approximately 10% to 12% of estimated construction cost. Please approve the engineering architect agreement is presented so that design work can be finalized and the process for competitive bidding can commence. >> Thank you. I am looking for a motion please. Moved
042by David to do what please? >> Motion to accept the proposal. >> Great. Is there a second? >> Thank you Lawrence. Any discussion this evening? >> Qu quick quick quick question maybe for Dr. Grer. So you just report the the kind of summary of the survey. Are we going to already or maybe we already shared this uh summary report on our website or not yet? >> The summary report that Oh, are you asking if we're going to share it on the website? >> Yeah, I'm sorry. >> We have not done that yet, but we will. Um I know he wants to collect Mr. Jones wants to collect the additional information through the focus groups and then we'll make sure we keep that public. >> Thank you, Mr. W. Yeah. >> Okay. Anybody else? Great. Seeing
043no more discussion, I shoot. I will do the buttons. There we go. All right. All those in favor of approving the chiller. [Music] Motion passes and I'm going to write it down. Um, thank you very much. The next item is also Michelle and it is the budget adoption. So, would you lead us through that? >> Thank you, Mrs. Austin. Um, it's time this evening to formally approve the 2026 budget that was presented at the September 8th board meeting. All documents were published on the gateway website and the school corporation website at the required times outlining that the formal adoption would take place this evening. First, we uh must please adopt the school budgets for the education operations referendum, rainy day, and debt service funds. This will be accomplished by approving budget form four along with
044your signatures. I ask that you please approve the budgets for education operations referendum rainy day and debt service funds. >> And just to clarify, do we do these as a unit? >> We are doing them one by one. >> One by one. Okay. So, first I would like a motion on the adoption of the school budget. >> George move to appro adopt and is there a second? Lawrence. Thank you. Any discussion on the school budget? Great. Let me do the buttons. There we go. All those in favor of adopting the school budget. That is six. Alrighty. And the next item that I'm looking for motion on is adopting the 2026 referendum. >> I'll I'll introduce >> Oh, you're going to introduce it. I'll introduce I'll give a little bit of blur before each one. >>
045I get so excited. >> You're I know this is exciting stuff, isn't it? Yeah. >> Oh, thank you. >> Y um second, please approve the 2026 referendum fund revenue spending plan. The plan was created in the same manner as it has been for the past two years. >> Okay, I need a motion on the Lawrence. So move to approve. >> Thank you. And is there a second David? Thank you. Any discussion on that item? >> Yeah, I just have quick clarification uh question. So basically we kind of uh two3 will be uh uh move will be moved to the uh education uh fund and then maybe one third will be to operation fund of this referendum um revenues. >> So for the all the re uh the this uh referendum uh revenues we get uh
046we will be maybe two3 go to the >> yeah we do we have about a 6040 split. We've kept that same split this year and we spend directly from the referendum fund. We don't do transfers like they used to do transfers back before I got here which was acceptable at that time and is not anymore. We you are supposed to expend directly from the referendum fund and like I said we have about a 6040 split. It's a little bit >> different than that but it's about 6040. >> Yeah. I know that I just asked question clarified on the meetings. So that's okay. Appreciate it. Thank you. >> Okay. Anybody else? Great. Let's do buttons. All those in favor of approving the referendum fund revenue spending plan. Great. All right, that passes six to zero. The
047next is capital expenditures. >> So, next I ask that you please adopt the capital expenditures plan. Remember that this is purely a plan and what is actually completed depends upon cash flow and timing. I will say that I'm pretty proud that we completed everything in 2025 that was on the capital expenditures plan last year. Um, so we feel a little bit accomplished, right? >> Yep. Um, signatures on the resolution to adopt the 2026 capital expenditures plan will be required after approval of this document. >> Okay. Is there a motion? >> I have a motion. >> Moved by Lawrence, a second by George. Thank you. Any discussion on UA? >> Um, so this is a plan. I wonder so how we decide which one we will implement which plan and so given the current financial stress.
048>> So many of those things that are on that plan were included as part of the 2024 geo bond um which we ran that geo bond specifically for those things. Um so a lot of the things like roofing and HVAC that are on that plan will be coming from the geo bond. Um, some of the some of the items if they weren't in the geo bond, we will have to assess when we get to that point whether or not uh we have the funding to do it. Like I said, it really depends upon cash flow at the time and timing of things as they come up. Um, if we have emergencies that come up, we may have to put off other things that are on that plan. So, it it's a very it's a working
049document that kind of does change a lot. >> So, it's a working it's a plan. uh when when we um plan to implement a particular item we will make another decision right so >> yes and mostly everything that's on that plan as you know I actually bring to you because of the cost thresholds have to be approved by the board so you will know a lot of those things as we do them >> okay may I ask a clarification question for the the painting so we looks like we have the painting for for classroom hallway and still well every year on this plan and so is that a like a touchup or it's a whole >> I have um and so that has been something traditionally done every summer in this school district. Um we
050have had discussions with administrators that we will do things that we need to get done not necessarily that we want to get done. So, we've put those on there for every summer because we've traditionally done those things. Um, for instance, a lot of times stairwells at the high school, paint chipping off. So, we we have to go and we have to fix things like that. Um, but we put things on that plan that cost $10,000 more that we might do. >> Some some of those are you call them preventative maintenance and it's how you keep like your home, right? And >> so what um Mrs. Kron describes obviously you don't want to be in that mode too long or at some point you become reactive but recognizing that we're going to have to prioritize things
051it's certainly something Dr. Yen which I think is what you're suggesting we will look very closely at everything we're doing and so those preventative maintenance items if we can put them it's kind of like even with buses if if we need to hold off on buying a bus and maintaining a bus to that 12-year period like um Mr. Caldwell was speaking to. It's not something you want to do for very long, but it's certainly that prioritization is is a tactic we can take to really >> um make sure that the funding is is um very wisely. >> And we are in a good place because this district has done a good job of traditionally um doing preventative maintenance and replacing the buses. And so, uh, we feel like we are in a good place that,
052um, as those things come up, we will we will address them as they come up. >> Okay, >> great. Thanks. >> I think we need to get some volunteers over here to paint this building red. >> Yeah. Are you volunteering? >> Sure. I'm really good at cutting in. >> All right. If there's no more discussion, I'll go ahead and start the buttons. All those in favor of approving the capital expenditures plan. Thank you. That vote six to zero. Michelle, how about the school bus replacement? >> Yep. Um, next I ask that you please adopt the bus replacement plan. Signatures on the resolution to adopt the year 2026 bus replacement plan will be required after approval of this plan. You will notice that it does look very similar to last year's because that bus has still
053not shown up. So, we must keep it on the plan for 2026. >> Sorry, I took a drink at the wrong moment. Is there a motion, please? Moved by Lawrence. Seconded by George. All right. And any discussion on buses. Okay. Super. I will start the vote. All those in favor of adopting the plan for 2026. That's super. And one more. I think the resolution of bud budget budget reductions. >> Yep. So lastly, in order to fund the proposed budget for the operations fund and the rainy day funds in particular, it will be necessary to cut unused appropriations for this current year. Um, so I ask that you please approve the resolution of 25 budget reduction. That will allow us to inform the DLGF that our current year appropriations will be decreased so that then the
054formula that the DGF uses arrives at a positive number so they will fund our 26 budget. >> Okay, I need a motion, please, David. Thank you. And Lawrence, how about you? Second. Thank you. All right. Any discussion? >> I just want to appreciate uh uh um >> my long-winded explanation in Friday nights. >> I think that's a very good explanations to uh to why we need these things. Uh I really appreciate that. Thank you. >> All right. Hearing no more, I will start the vote. All those in favor of approving the adopting the resolution of the budget, but I can't say those words. And that's six. Great. All right. Thank you, Michelle, for understanding all of this and presenting it so clearly. We are very lucky to have you in charge of the finances as
055we move into the next few years and I have every confidence in your ability to see us through it. So, thank you. All right, the next item we have up is the policies and um I think with uh Rachel's absence this evening, um there will be a couple that we'll need to uh table, but that's all right. We're going to do the best we can and see how it goes. So, the first one on the list is B150 organizational meeting board of finance and committees. Um, >> would you like to >> regarding our >> That'd be wonderful. Thank you. >> Uh, so basically uh Dave is here but uh Rachel is not here but anyway we just share some of them. we policy committees we meet uh uh September 29th uh we spend with also
056the administration teams. So about two two hours we work out these um about seven uh seven eight policies we go through them and uh we take all the uh proposals from uh board members very seriously and uh we also have our uh proposals so I think uh we will follow uh last meetings procedures uh if any uh modifications uh we will have motion uh go through the amendment uh from uh proposal So by policy committee and then uh any board member can adjust that or or provide their own um amendment. So that will be the procedures. Okay. So that that's all. Thank you. David, you have anything you want to add on? >> Yeah, just for clarification again for everybody. Um black text is all text that was in the original first reading. Um, green
057text is text that um has been edited as a result of the policy committee meeting that was agreed upon by the um uh by the three of us and and the administration during that meeting. Red text is typically text that's been removed. Um it should have a line out or strike through on it. And blue text is other text that was brought up by various U board members that um we reviewed that um is not our recommended text, but we've included it there to make this easier as people make um if they if they choose to make motions. Um because sometimes there are sometimes where uh some of what was in a recommendation or maybe maybe most of what was in a recommendation was incorporated but not all. And so we want to make that
058as smooth as possible for people to see um the different um versions. But when a motion is moved to approve um that to approve uh one of the uh policies, it's intended uh it doesn't include the blue text that would need to be added as an amendment. >> Right? >> So just so everybody just to remind everybody where we are and we're happy to talk about our rationale. The rationale is also included in the Google doc that Rachel has been um leaving for us. >> Okay, wonderful. Yeah, that was um it worked really well last time. I think we're going to fly through these. So, first we'll need a motion on B150, which is the organizational >> Okay. to approve and David will second. Great. Any discussion? Go ahead. >> I just go ahead. Lawrence,
059go ahead. >> Yeah, we uh we uh our meeting during our policy committee meetings, we uh we go through this and seems uh everybody uh seems not really too much um amendment. So we policy committee would recommend just uh accept adopted as uh recommended by CC our uh legal counselor CC. Thank you. >> Any other discussion? Disha. Um so I had several questions about paragraph four the one that talks about the organizational med meeting. So the first um sentence talks about that we'll start approving regular meetings at that time. Are we switching from June approval to January approval with this change of policy >> which sentence which yes so where it says at the national meeting >> that first sentence is my first question. It says the board will determine the calendar where in the
060past it's been done in June. So, I was just clarifying that this policy is going to change that practice and that practice will start being then. >> That's fine. I'm I don't I'm not married to June. I think it's um probably safe to presume that we'll leave it as it is unless there's some compelling reason not to. So, if we want to reaffirm that in January, I think that's all right. Anybody else have an opinion? Go ahead. I I think this is the formal approval. I think we as a board we can keep the practice of starting in June to schedule and make an attempt but there are some years where um the um the board turns over in January election years where there will be new people and so um there may need to
061be some determination of changing dates and in time. So I think that it's it makes sense to for January to be the time to officially approve all of the meetings for the next year. Um, but I I do think that we can put things on the schedule in advance and then if we had to change them. >> Well, that was what was confusing to me is often at the organizational meeting, you know, right before that is when board members who have newly been elected join the board >> and so I was curious why it was being decided that they wanted to make a decision at that moment of approving the calendar because that hasn't ever been done in the past. I don't have a strong preference. I just if it's telling us what we need
062to do, then we now need to do it in January versus in June. In the >> if someone were to join the board and have dialysis every Monday night or something serious that they couldn't miss, I think we would all be flexible enough to >> to change that and I think they would let us know prior to the meeting. So, um you know, I can't think of a lot of reasons why someone would not be available on Monday nights, but if there were one, I I like the flexibility of being able to >> change when someone joins the board. Okay. >> I I think that's fine. >> Just was wondering if we're changing and it sounds like if I understand we are. Then my next question is on sentence three. Why every organizational meeting we're
063approving to set a fee to charge individuals who want to request notice of board meetings. We've never I mean I should say never in however many years I've been following the board there's not been a fee charged especially with electronics electronical notifications. Um why is this being something that we now have to approve at every organizational meeting. >> This has actually been something that's always been there. Um >> Louise, hi. >> Everything okay? >> All right. >> Um you good? >> I'm doing great. >> Ready? >> Yep. Sorry. >> Uh we actually had a pretty extensive discussion about this. Um what we had decided is that um there are in general we will not set we're likely not going to be setting a fee. >> Having it in the policy allows us to make changes
064if there are new things that come up that um may cause substantial amounts of um administrative time that goes into doing certain things. like it's not it's no longer the charging the fee for like photo copies since we can do everything digitally but we may we need we do need to have the flexibility in here if there are situations that come up where we couldn't if somebody requested something we couldn't just go and char change the rule and um make a fee but if there were repeated instances of something that was taking a lot of time away from the administrative staff this then gives us the opportunity to as a board make a decision on do we want to change this for into the future of charging a fee for certain things if they take
065more than a certain amount of administrative time um rather than having to go back and um change the policy it it's a quicker and easier more flexible process for us to change um what what the fee would actually be >> so this though is saying it's only about notice of board meetings it's actually not talking about a general fee. So I just was curious why we're >> this isn't a practice that we do why the policy committee felt it was important to >> have this as part of it. >> The there can that's we had talked about what this would cover and there can be a broad definition of what that request for meeting notification can be. Um it was determined that it's better to leave it in um and at the time being not
066that a fee and rather than removing it and not having that opt. >> I think it allows under state law the boards to be able to charge somebody personally wants a package mailed to them. That's probably the main thing they were considering. So, somebody in Colorado wants a printed copy of the agenda of the board packet, then we could charge them the printing fee and the mail fee and um that way it doesn't incur any cost to us. >> Oh, yeah. Go ahead. Yeah, I think we uh we talk about this issue in the policy committee something like not this particular uh specific u fees but generally speaking I think our administration also think uh you know sometime when people ask uh information they need people's working on that and also if you need a
067paper copy probably I mean this notice is okay but sometime they ask several copies that's the cost come with that so I think we prefer just leave those fees uh uh provision in the in the policy. So that's our uh our conversation in the policy committee. So >> and then my last question for this policy is where it says the board shall appoint individual board members to committees. Yet when you go down to the committee section, it says committees appointed by the board or the president. So I was trying to understand um since I've been on the board, the board's never been allowed to have any say in the committees besides just sharing an opinion. the president has dictated it. So I was curious why we're saying in the um organizational meeting that the board
068will appoint individual board members. >> I think well first of all I have asked for um people's feedback on what board assignments they wanted. I remember specifically doing that in December and not getting a whole lot of replies a couple years ago. But um I think the idea of that is that the board is appointing Dr. Yin to represent the board at the glass meetings and the board has appointed me to represent the board at the redevelopment commission meetings. And so it's goes back to that idea of the action of the board is only valid if it's the whole board doing things versus one person. So the board as a body says this is the person who's going to represent us at these various meetings based on the recommendation of the president who understands that
069asking seven people to agree on something like that is very difficult and so someone needs to do it. Yeah. >> Do you dislike your appointment or is it did you >> So every year I've actually responded and shared and never once have I been allowed to serve on any committee I've asked to serve on. But the point of this conversation though is why we're saying the board is appointing them when in our um practice it's the president that has been appointing it. So my question is are we changing? Um, last month the policy I tried to get changed was that the board would vote on it like they do in some school districts and that was voted down. So, I didn't know if this is now approving that or I wasn't clear what the policy
070committee was um wanting with this wording on this part. >> Yeah, that's I need to double check, but I I think uh you talk about these committee things, right? The first sentence. So that one says it's both of them. But if you go up to the organizational meeting, it actually says, which in practice has never happened in the organizational meeting because new board members have joined. And so it's always been done in February. Um but right there, that fourth paragraph, >> okay, >> that says that, thank you, Brandon. >> Um that second to last sentence, the board shall appoint individual board members to committees does not seem consistent with other policies and our practice. >> Okay. Yeah. But I don't know uh I'm not sure about this one. Uh the borrow shall appoint individual B
071member committees. Yeah, this one I'm not sure. But uh the the bottom one that's I think um that's the copy from the open door law. So they say if um a committee uh appointed by the board president or the whole board that kind of governing body have to be open door whatever meetings and as compared if uh the committee is appointed by superintendent that can be closed door so that's I think that's my understanding of that part but uh for this part um maybe we can you won't bring them back to the policy committee for further studies. I mean I mean we can >> um I can make a motion to postpone >> that would be a motion to table right >> table as >> so table my understanding but you can correct me if
072table I'm reading here means it's happening later in the meeting the motion to postpone is supposed to be for a future meeting is what I had studied but so I would make a motion to postpone um policy B150 until a future meeting to give the um policy committee a chance to talk about how we're going to handle two committees. >> Yes. Yeah. I will second that motion. >> And I think that one passes without a vote. >> No, it does require a majority. Okay, there it goes. Uh, this is to postpone. Okay, there's one more. Okay, let me write that down. That passes 6. Um, okay. The next policy to consider is B1 175. Does one of you want to introduce that one? >> Yeah, I can. >> Great. Thank you. uh submit a motion
073to approve this >> B 170 B 175 as proposal by CCA. >> Okay. So, you're moving to uh is there a second? Thanks. And is there any discussion? No. Okay. Super. Let me restart the buttons. Okay. Uh, this is to approve B175. And I can see on here that that's six out of 10. Um, can you flip it over? There you go. That's okay. All right. Six out of six. It says six out of 10 on my screen, but of course you're right. There are not 10 of us. Thank goodness. All right. Um, the next item is B200. Um, I need a motion on that one. >> Yeah, this one have several membership. Yeah, these have several modifications. >> Let me pull that one up. I've gotten behind because of buttons. Um, okay. Oh, this
074is that one. All right. The first modification. Dea, would you like to go ahead and explain that one on page three at the bottom? It's the blue text. Am I on the right one? Yeah. >> Yeah, that's uh I think maybe we can uh I don't have a motion uh regarding the proposal by committee which is uh I think the section nine public expression and communications of B members and there's uh green green tax. Yeah. Here. Yeah. So that's uh the background is u we uh well the policy committee during the meeting we uh discuss and uh take serious consideration of this um u the proposal the amendment the recommend from board member which is in blue and we have uh we have kind of modified the proposal which is show up as a green
075one. So I would like uh uh to have a motion to adopt this uh uh green uh green tax for that uh provisions. Thank you. >> All right, hang on. Let me write that down. Um is there a second, David? Thank you. Any discussion on that, Dea? Um, so my concern with this recommendation is that being the spokesman for the board is not just about being receptive to feedback. It's actually speaking on behalf of the board. And so when we received training from ISBA um Steve Horton, this con this question actually came up um and there's been email questions sent to him about how to handle this as a board. Um I also um so anyways his comment was the board president is typically the spokesman which is what we're doing here but it says
076communication should be sanctioned by the entire board and as he said as stated in our meeting no communication from a board member whether personal or otherwise without the ex um personal or otherwise without the express consent of the board is appropriate. And so the reasoning behind this is a history of the board president deciding to do things on behalf of the board which um board members did not know about nor agree with nor approve that it was a personal um agenda. And so that's why I have made this recommendation to make it clear so that when the board president is speaking on behalf of the board, they're actually representing the board and not themselves. So, I make a motion to approve the text in blue instead of the text in green. >> Okay. Just one
077minute, please. Is there a second? >> Yeah. >> Okay. Um, is there discussion on the blue text? >> Yeah. Regarding the blue text, uh, we apology committee, we talk about that. Um one things uh uh or one issues uh we uh talk about is the uh after uh the president have to make public uh uh communication after board review and approval by majority of the board. So we we have some discussions basically sometimes um in the practice uh something happened probably we don't have any uh chance to meet and make decisions uh so uh so we need somebody as kind of uh spokesperson about the whole world so we think that's probably a little bit u impractice doesn't u it's not doable uh it's not practable uh in the uh real world Another uh change
078is um as the official spokesperson only speak. Yeah, I think that's the major obligation. Yeah, I think that's the major things. So that's why we change that uh basically the official spokesperson on behalf of the board. So basically whenever uh the president uh saying basically you are um represent the whole board so you're not represent yourself or individual board member. So we have these things like all members all other board members should u remain representative to feedback from individual board members as provide uh for in policy D225 employee ethics. So um I think uh this green word is a very uh good uh it's better it's good um compromise between um uh all things when we take into all things into consideration. So uh that's uh our policy committee's uh uh um recommendation and David
079if you have anything you can uh just add on. No, I we like Lauren said, uh we' had pretty extensive discussion about that and then also ran it by the lawyers and they felt um my my read of their response is that um the the president often needs to act in uh speak in situations where there isn't necessarily time or we can't vote through uh through email or or nonformal means. So most of the time or a lot of the time where the president needs to be able to speak um we can't constrain them by some of by by a more restrictive policy. >> Yeah. Um I don't want the board president to have to wait on the rest of us if a building gets attacked for us to vote to let them speak. >>
080Um I can understand So in that specific emergency situation, maybe the board need to say something. Um but in other times and uh historically I have to say I I was surprised several times when when the board president for example sent an email to the whole district uh on a letter had with my name on it. I was very surprised because I didn't agree with what's was on the letter. I felt oh why that's not the emergency and uh I I feel that's not a appropriate another situation when the board president decided to put up a Q&A uh information on the whole district website and I was also very confused because I feel that actually the the Q&As hurt our district and uh sharing some information. I don't think it's appropriate to share. I never
081seen any website school website having that kind of information. I feel it's totally inappropriate and that make our school looks bad. But I was never consulted whether that information should be shared even on the website. And so so in that situation I feel the board president do did have time and opportunity to discuss with the rest of the board members about what that president wanted to do and but we other board members never got the opportunity to do so. In another situation, the board president decided, oh, I'm I'm going to run a certain meeting at a certain time for the for the board members to participate in. And again, I it is like out of blue. I was surprised again. So and I just feel situations like that and it's appropriate and the board act
082as a whole including everybody none of us will speak on behalf of the whole board and in outside the outside right so the similarly for the board president when the the board president want to announce something and that information should get approval from the rest of the board members and yeah another thing and regarding the the green piece and I I will suggest I I feel that that um I'm I'm in my I I think the the blue one should be added and to the the current one not replace the current one because the um re uh receptive to the feedback actually has a a different meaning from the the blue blue part, right? So, but I I felt that that green uh sentence a little bit uh strange and uh it kind of single
083out the president and I'd rather say all the board members including the board president should remain receptive to feedback rather than all the the president like all the others should. I feel the president is singled out. I don't feel that. Yeah, it can be changed into like everybody should including the president. So that's two points. One is the green one should be rewarded and the second is I think the the blue one is still is helpful and it can help us avoid the previous incidents when the board members fell not included in the decision that the president made on behalf of the whole board. Seriously, I don't know how other people felt, but at that time I when I received the email as a parent, I was so shocked. What? I don't agree with what's
084in the letter. That's a long time ago. Not not you, Amy. So, so I just feel having this >> uh Yeah, I Yeah, I made a motion to revise the green one and add the blue one. Oh, if we need more time, I can also >> including that. >> Yeah. >> She wants to revive all And there might be uh sorry there might be a little bit overlaps. I I noticed that the end of both paragraph you know there are some overlaps. Maybe we have to remove the overlaps. Oh by the way thank you Brandon for sharing this on the screen is super helpful. We're not going to current. >> I want to share something. Okay. >> Oh, I'm sorry. I didn't realize you were so can stop this and we can do it again.
085>> Yeah, I think uh uh Dr. Y in the question we uh we um uh we policy committee talk about that regarding the president. uh we do have some people uh rest this question uh so it seems like uh this uh wording like we single out the president out so that's why we have dislike all members so we add on that and uh regarding uh the president the speaking things uh and I I think uh Rachel is in there and uh I think uh we have some reflections about history uh what happened and basically I mean from uh whoever serve in that role sometimes you have to say something I mean sometimes so that's a kind of if we don't have any clear uh policies that will be end up very awkward for whoever uh
086serving that role so uh that's why we add on this on behalf of the board because um nobody I mean each of us nobody want to be misrepresented And also whoever serve in that role they don't want to speak something misrepresent other people's. So we have this kind of on behalf of the board. So basically if you are present you say something that means you are not individual member you are not individual community members you are kind of represent the whole board. So you have have something you you you always have a weight. So be careful with that. And also we have this like all the members so make sure we are not single out present. So I I think uh again I still think this green one uh is is better. So >> thank
087you. previous motion which was motion testing. Let's move on to the presented by She sort of Not. There are a couple other things in here that do have green text, but because there aren't alternative proposals included in here and no other motions have been made, then we're back to the version that the policy committee move forward that is inclusive of the green text. So um there aren't other individual there's only that one um contrasting approach to a section. So there aren't there aren't other things that we need to discuss unless somebody wants to bring up discussing other green text. But >> there's another one later that has a whole bunch and you might be thinking of C200 which has like three or four different blue areas. Is that possible? >> In in prior prior months,
088we've had some instances like that one where what we've gone done is we've gone through each section one at a time when there has been green text and blue text. >> In this instance, that that one thing that we just discussed was the only instance where there was contrasting uh perspectives on the language. And so now um since we we've gone through that that one instance of contrasting language, we just have the clean proposal um that's inclusive of of our modifications from uh the policy meeting that we're voting on. We don't need we don't need to vote on each individual change. Um unless we there unless there are discussions between those two l between different options for language >> also. motion is uh approve this uh recommendation from policy committee >> preparation not whole policy
089>> so but but the green text in B200 that isn't under contest can't be changed because those are changes in state law so we have to have those >> I know that that part I know that but what I'm saying is we our motion is on this for this part this amendment The original motion was to approve this as proposed by the policy committee. That was the original motion. It's not on individual sections, but we we then went to that one section where there was contrasting language. Um um Dea brought up her motion. We went through that process with the additional amendment by UA. Um and now that that that um the one mo amendment didn't pass and the other was rescended. We're back to that original propo that original motion of prop as the
090approve it as the policy committee moved forward with those green changes. You need Oh, because of the red. >> Yeah. importance. That's what shows changing. >> Okay. So, let's do this. move. >> I I believe her response though was I don't know why it changed, but she didn't dispute that it changed the law. Ju just real quick to clarify though so there's no confusion. So, um, Miss Billingsley said, "We don't know why the age was changed from 21 to 18." The law suggests that the individual needs to be 18 by the date he or she assumes office. So, barring a different interpretation by the county election board, a 17-year-old could campaign and be elected so long as he or she is 18 by January when they would take office. If you look at the whole
091sentence they say who is that 21 years of age and office >> right >> someone I don't know why but we just Okay. So, you are moving right now the motion before us is Lawrence is moving to change the minimum age of a board member to >> correct. >> Uh can can we have um can we ask before we change it would Mrs. Roth read what you see regarding the law? Sorry for is that the county's manual or our manual? >> That is the state >> the state manual >> school board association school board candidate information. >> Okay. So, I think it'd be super cool to have an 18-year-old, but I not sure that this is a likely scenario. Um, shall we do we have a second on Lawrence's motion to change it to 18?
092>> 21. Sorry, God. Um, UA, I saw your finger. Is that you seconding? >> I I more have question. And I feel this whole sentence I emailed on the weekend regarding uh on Friday regarding these sentences. I feel it's very confusing. What does it mean by is otherwise eligible? So >> I mean they haven't felonyed or um done things that have prevent you from being around children. I would presume. >> Davids, >> the rest of that is general catchall language that is that covers other changes in state law. uh to eligibility requirements. Um because if we had far more specific things such as um does not have a felony or whatever, if that was allowed uh or if that was um a requirement um anytime anything changed in state law, we would then have to
093go back and edit this. So that that language is general to capture any other potential changes that come along in state law. And also it was the lawyers that changed that to 18. >> Withdraw it. >> Okay. Lawrence has withdrawn his motion. Um, so now, as far as I can tell, we're back to the original motion, which is to approve the entire policy as presented by the policy committee. Is that correct? Okay. Super. Is there any further discussion? >> Yes. May I go ahead? So again I I feel first this sentence is confusing and then for example they say may not be disqualified why why don't they just say is qualified and so yeah I feel that sentence is problematic then back to the later part and regarding the feedback actually if you read that
094whole paragraph again I feel that green part make the sentence confusing um Because the the the first sentence originally is connected with the third sentence. Right now it it basically says only the board president can is the official spoken person and other >> pushed on from that one. But now you are talking about vote on the whole whole policy right so so for any part I can >> I guess so >> comment on >> and so I I feel that sentence >> is talking about feedback but it doesn't talk about the on behalf of the board part and the disha's explanation actually explained the the on on behalf of part what does the on behalf of the board mean so disha's blue blue tax actually elaborate the that on behalf of part okay >> and
095the green one doesn't elaborate that and it's make it break the logic between the first sentence and the third one so >> I think I won't offend George if I say that lawyers speak in a way that's different and often defies logic um and so it may be confusing to non-awyer people but they've recommended this specific test for or text for a Is that probably >> which specific text are we talking about? >> The 18 part the part where it says 18 or 20. >> So in my experience and again I'm not speaking as the corporation's lawyer but in my experience a sentence like that. So they are the state legislature sometimes likes to make things clear in case there's any ambiguities but they like to leave some ambiguities on purpose. here. They want to
096make sure that anyone who will be at least 18 at the time they assume office won't be discriminated against from running. Um, the otherwise eligible to assume office covers everything else that's already pre-existing in state law, which I just looked at, and it includes things like actually living in the district, not being convicted of certain kinds of crimes. And there are some other offices that require some other special considerations, like for example, the county assessor can't be convicted of tax fraud. you know, is those kind of things. >> Okay. >> You can you can just say we >> So, do you have a motion? Remember, we're trying to be very specific. >> My motion I I stated that basically in the Friday notes, but I can say you have to do it again. >> Yeah.
097So I I motion to change the sentence into a individual who is at the list 18 years old and eligible to assume office are qualified on base wait what's are qualified to assume office as a board member are qualified that's just basically the age there's a age requirement there's eligibility ability requirement then they are qualified. So we don't I I I'm not sure why they use a double negative in this sentence and why they use otherwise. Why >> could you could you give me the very specific thing you wanted to say David? Yeah, >> they use the the double negative there because um the general assumption uh the baseline is that people are eligible, but there are certain things that disqualify you from being eligible. And so that that's why the language is worded that
098way. Um it's not meeting certain benchmarks to be eligible, but there are certain things that can disqualify you from being eligible. And that's that's why I would assume that it's worded that >> uh so Amy you asked me for the specific sentence. I will say I motion to uh revis it into an individual who is at least 18 years of age and is eligible to assume office at as a board as a member of the board is qualified. >> Okay. George, did you have something you wanted? Oh, I'm I thought you put your button on. Okay. Um, just as a point of information, we got a text back from Jesse from Church Church and she says that the law recently changed and it is 18. So, that's new information. Um, okay. So, UA has motioned
099an individual who is at least 18 years of age and is eligible to assume office as a member of the board is qualified to replace the similar sentence that starts with additionally and ends with age up there. Is there a second? >> Okay. Any discussion? Okay. Start the vote. Okay. Um, >> Does not pass because it's a tie. So, >> okay, there we go. Now that we've settled that, we're moving back up to the original motion, which is to approve the entire policy, including the green text with 18 as presented by policy committee. Is there any further discussion? Sweet. Okay, I'm going to start that over. And this is to approve. to approve the whole policy with the green text. >> The whole Okay, okay, that's great. Um, let me write that down. Okay, you
100guys, this is twirly in my brain. All right, the next one I have is B225. Is that correct? Okay. Um, I need a motion on that one. >> There's one modification. So, we want to vote on that first or just uh >> Is that the notification policy? >> Yes. >> Okay. Um, yeah. Do you want to do the original motion to approve as presented by the policy committee? Yeah, I would like a motion to just uh approve this uh the green part of um regarding this notification policy proposal by policy committee. >> Okay, seconded by George. And is there discussion? Dea. >> Um so I just wanted to thank the policy committee for adding the revision in. They just took out the last sentence um that I had recommended which I'm fine with. So, I'm
101happy with the motion that is on the table. >> Okay. Any other David? >> I just want to make clear it wasn't just the last sentence. It was also and the board's commitment to transparency. >> I did just I just want to make clear on that we felt it it was a value statement that okay thank also thank you for the language. We felt like this was really helpful for clarifying this process. >> Okay. >> And also Okay. Okay, that's fine. Go ahead. >> Also regarding the the bullet point, the third one, uh any committee member who has submit a writen request to receive uh we change that to uh single one meeting notification. Uh we have that in the meeting committees. So we talk about that uh we don't want people just ask me
102the whole year's u meeting minutes or something like that, >> right? >> So we just use this little bit modifications. >> Okay. >> That Yeah. And so just to be clear, we are voting now on only the green text and then we'll do the whole thing. Okay. Go ahead. So this is a motion to approve the green text as presented by the policy committee. >> Yes. >> Great. One more >> and then we can vote on the whole policy. Second. >> We didn't. No, you did. >> Did. >> Yeah. >> We got seven people. >> Oh, six. Six. >> Yeah, it's six. Um, okay. Okay, let me move this. Um, >> doesn't say so. >> That's the number of your device. >> Oh, okay. Okay. >> Um, okay. Now, we need a motion about the
103rest of the black text, David. >> A motion that I adopt this B25 as proposal. >> Okay. And Lawrence second proposed me. David, >> you got it. All right. Any discussion on that? Sure. Go ahead. I wonder so when we talk about the notification and we said here um sent while email or the district communication system and to all the they saw that and I noticed that right now we always post the meeting on Facebook. So does this policy imply that in the future we will send an email notification? >> It does say or >> but but do we count district communication Facebook as a district communication system and not everybody use a Facebook? So, so I feel if we can send a the email notification to the whole uh district, it would be very
104helpful because really not a lot of people are using I don't know how many people are using but apparently not all the people are using Facebook. >> Okay, I think we need clarification. District's communication system is not social media in my understanding of all things. So Skyward is what I would say is our district's communication system. So I do think that's something to clarify because I don't agree with social media being the way that we reach out. >> Where are you seeing social media? >> I think a district communication system include I think >> is a skywar. >> Yeah. But I think >> so do we need to be that specific in a general district policy? >> That's why I'm asking for clarification. So what does that mean? And do we send emails in the
105future or not? I think having it on the website, which it is, and having it on the agenda from the previous month, which it is, and having it on the door, and also um it happens to go on the or on Facebook, but I don't think that's official communication, but I think that's the um >> what what will be the barrier for sending the notification >> more emails >> and can we have that uh option on the registration. So we can ask people to either opt opt in or opt out when they do register when you say nobody wants to do that and I just a little while ago about email some people do want >> I think it would be helpful to to let people have the choice okay >> and if we we
106are not sure whether they want to receive it we can just let them know okay here's an option if you want to receive it just click it or by default everybody will receive it if you don't want to receive you opt out. So either way, I think it we give people the choice. >> Okay. Um David, you had something and then George, >> I don't have a problem with us sending once a month notifications to parents that the meetings are happening and and to teachers. I I that that's part of why I I I agreed with that language. I think the once a month is basically when we have our meetings. It's one simple email that most of the time can be prescheduled to be done because we have a whole year's worth of um
107meetings and all it has has to have is a link or we can even notify at um the send a single notification at the beginning of each year indicating when all of the dates are um with the link to where all the information will be. That way parents and teachers have it. Um I think it's It's pretty straightforward and that's why I like the language that we put in there. >> You like the green language which is above this is that? >> Yeah, that's what we have. >> Okay. >> Send via email or the district's communication. >> The district communication system is email. Skyward sends an email. >> Okay. >> Um it it gives us some flexibility if we >> you don't want to type in 10,000 email addresses. >> Yes. We may in soon
108enough transition away from using um email systems to maybe somehow I don't know like we're moving I would just leave the language as is and it gives us the flexibility as our communication systems change. >> Okay, George >> David said what I was going to say some some things don't need to be that specific and in fact it would limit us like we don't put in policy what brand of refrigerator we buy or what kind of chairs we put in this room. So specifically defining exactly what the communication system is in policy would mean that we'd have to vote to change it if we bought something else. >> Okay. >> So hold on just Oh, go ahead. I'm sorry. >> Dr. I think you have another maybe do you want to propose to change the
109date to the board members? Uh there's one um >> yeah let's stick with one at a time. So >> I haven't heard a motion yet. Would you like to move that change or are you okay with this discussion? >> Actually, I'm not moving to Okay. motion to make a change. I'm just ask for clarification. But sounds like now we all agree we will send the community including parents and teachers the the meeting notification every months, right? Is that what we agree? >> No, it's not. >> Not. Oh, it's uh what to let them know when it's going to be. >> So, it's still unclear what we mean by the second point. And so, one option is to send an email, the other is a school district communication system. Now, we are saying I heard okay,
110it's either skyward, some people say it's a Facebook social media. know exactly what we mean by the second piece. >> We don't need to specify like what George said. We don't need to make it very specific, but we need at this stage with what we have what we mean by this. >> So now it's a skyward in the future maybe some other um system but it's not Facebook right >> and what everybody is saying is exactly why we shouldn't change that language. Now, if we want if we want to get together later or if you want to go to Brandon or Dr. Grant or say, "Hey, we need to specifically email this to everyone, that's a conversation we can have. But this conversation right now is about the specific wording of this policy and we
111shouldn't use policy to bind ourselves to very specific actions that you know literally could have been an email. >> But if we are asked to interpret this policy, people ask what's that?" Then what do you say? the district's communication system was that >> it is whatever >> right now it's skyward but it could be something else next year. >> Okay. So yeah that's what I I said we agree on that right so okay that then I have no problem I mean >> any other discussion >> yeah one more question Dr. You have a email regarding uh proposal change the day to the board members on the last page. Uh can we move the last page on top of last page? >> Are you still going to have a motion to change that or you just
112going to use whatever >> on the last page? Nothing. >> Oh, instead of he or she, you wanted they >> little down a little bit. >> Little more little more >> on on the top of the last page. On top of the last >> top of the last page. Okay. Little up. >> More more more. >> Yeah. So this the day is a proposal by uh policy committee, but you want to change that to the uh board members, right? That's my understanding. Okay. Then you can have a motion on that. >> Yeah. a move to change the day into the board member. >> What if Roberta says, "What if what if I've cut off both my hands and Robera has to tell you that I'm going to listen by electronic means because I'm still bleeding
113from my stumps?" I don't know it. Can we be a little more flexible and just say they I don't feel like that's David? Grammatically, they're both correct. >> They is the more standard usage. Um, the board member is repetitive, but either way, it doesn't really change what it says. So, I'm I'm fine whichever direction we go. But we've spent a long time. >> Yeah. Does anyone have a motion to change anything or are we going to move on to the final bill? >> Yeah, I moved to change it to the >> B. Last second. >> Okay, hold on. Let me write that down. [Music] >> Change um change they to the board member. Okay, go ahead. We're waiting on two. There we go. Okay. Yes. Is four. And that means we're going to change it
114to the board member. Oops. Okay. Now, can we return to the original motion, which is to approve the whole thing, including the green text? Great. That's way up here. Okay. I'm going to start the buttons. Oh, nope. I hit the wrong button. Hang on. Sorry. >> Ah, Jesus. I'm sorry. It's six to zero. Everything's weird on the buttons. There we go. So, that's okay. Whole thing with green text. I found it. 60. Thank you. Next one. Um >> B250. Would either of you like to introduce this one? >> Yeah, I think we have. >> Okay. So, you'd like to move to adopt the blue language? >> Yeah. I think the way we options Okay. >> Okay. So, you're not making a motion, but you think we should do that first? >> Yeah. >> Okay, David.
115>> Okay. Is there a second, George? Um, okay. Move to approve. Any discussion, Dea? >> Um, the blue text was added through ISBA's um there was an article that they sent to board members about proper email usage. Um, so I took their recommendation and turned it into this policy. Um the policy committee had said that we're not allowed to do this in the policy, but I did reach out to ISBA to ask if legally we can and they said this policy um is in place for us to determine as a board how we want to communicate and it is not restricted. We are allowed to do that. So I would like to make a motion to add this to our policy um to make clarification of how email should be handled between board members. >>
116Okay. Move to add blue text to clarify policy. Does that include uh newsletters or >> just talk about email communication with board members? >> Only with board members or with the public? >> It's about it's so this is about board members is what is being added. >> Okay. Uh is there a second warrants? Okay. Is there any discussion? Yui? Um I think it's a good idea to have this clarification and also because I think it can potentially save us u cost for the open access request. You know historically we sometimes spend a lot of money to meet that request. If we restrain ourselves from discussing those controversial whatever issue that sensitivity issues then it might be much cheaper for us to meet the public uh the door. >> Yeah. Right. The request for the public
117access. >> Okay. Anyone else? David >> Mike um the feedback that we received um from lawyers said the blue suggestion is a prerogative of the board. I'll note that Indiana public records law recognizes that public entities may use email or other forms of communication for deliberation. So I don't think there's any legal reason to avoid expressing soliciting opinions or having discussions via email. Um, I think that adding the blue text restricts us too much in um in some of the ways that we do need to move certain things through quicker. Um or um I I think that um another piece with this is that I do think that we all need to be well behaved through email and other communication um u means and we need to work better as a group and as individuals
118to be supportive of each other and um not to be critical or or whatever. I think that that's something that um we need to work on, but I don't think that that's specifically a policy. >> Anybody else? George. >> Um I would actually like to propose uh a new version of the blue text. >> Okay. Um that's a motion. Hold on. I got to type a little bit. All right. Um, okay. Go ahead. >> By using email communication and all other forms of electronic communication, including but not limited to blog posts, Substack posts, and other published media. >> Okay. uh moves that we say by using email and all other forms of electronic communication including Substack Substacks, blog posts and other published media >> and other published media. Okay, is there a second? Okay, that
119one's dying for lack of second. Um, all right. And then we are moving back up to DEA's motion to um where'd it go? I got lost in the sauce. Okay, here we go. >> Moving to the blue text, right? It was above the fold. Okay. Anyone else have anything to say on that, Lawrence? Yeah, I would like to share some regarding this proposal. I think it's good idea. Uh we just use email uh for the procedure things or information uh sharing things. Uh we board um uh we work for the public so we still want the whole uh decision making information gathering deliberations uh through this public meeting. Uh so I think um uh this is good uh u uh provisions uh for is also uh it's a pretty good reminder for us. Uh so
120we just follow this u procedure and also these policies good uh education um uh document for the new members. Um so I think uh this will be a good uh provision on this policy but uh I think probably I want to add one things regarding uh say limited to procedure all information matters >> okay >> hold on limited to procedure emergency all information matters maybe at the emergency >> be after this procedure and all before the alla and then emergency just incl just just as >> behavioral or emergency >> all information matters. >> Yeah, that that that's my uh kind of motion. >> Okay, so Lawrence has moved to change it to say procedural or emergency orformational dot dot dot. Is there a second? Sure. Okay. Okay. Any discussion on that? >> Okay. Here's Sorry.
121Go ahead, David. Go ahead. >> Go ahead. >> It's okay. >> Um, I just want to make clear I don't think that it's ever a good idea for us to restrict the speech and communication that goes beyond what the the law says we have to do. I think that there there are important times where getting some um feedback and uh discussion through formal email channels that are subject to open door laws can really be beneficial for us and that in some instances it may be the only way that we can be at the board meeting ready to have that more formal discussion and vote. I absolutely agree that we shouldn't be voting formally by email. That that's prohibited. But I do think that there we are legally allowed to have some discussion and conversation. And
122it's really hard to make a determination of where that line is regardless of how you reward this paragraph. So, I don't I think that this does too much to restrict our speech. Whether it's our speech um uh interacting with each other or interacting with the public, I don't think that we as a board should be putting restrictions on that that go beyond what the law requires. >> Okay, sounds good. Uh, did you have something? >> Just a kind of a trying to figure out the implication if we add this. So suppose Sean share a Friday notes and we have something to either ask a question or make a suggestion. Can we still do that? And also for the the board packet that we we are going to discuss on Monday. say can can we still
123send something in the previous week while email to comment on ask questions make a suggestions >> I don't know I just trying to figure out the implication on ours okay >> so I think ISBA that article they sent out which I'm happy to share they discuss this and talk about that procedural questionformational matters all of those types of things are questions that you can ask what this is trying to address is stopping private conversations that then lend itself to tons of issues. Um the way to handle what David is um talking about needing to be prepared for a meeting is to have work sessions that are not the hour before. Typically, school districts will have work sessions like on Wednesday night or Thursday night so that questions can be asked, they can learn information, but
124all this is done in the public instead of privately in an email and the public only finds out if they make a open door request. And so that's where this recommendation has come from that yes, you can that's why it says procedural andformational is so that you can ask all the questions so that they can be prepared ahead of time. Anything else? Okay, we are voting now on something. The >> emergency. >> Yes, the motion to amend the blue text to say procedural or emergency orformational. And I'm going to start the buttons. Okay. And that is a tie. So it's uh does not pass. Um okay. So now we have to go back up above the fold to the original B250 >> blue text. Okay. Where are we at here? Yeah. Add the blue text
125to clarify the policy. Right. That's where we're at. >> Okay. Now, do we need to vote or do we need to discuss that? >> I know. Okay. So, we're going to go ahead and vote on whether or not we're going to add the blue text to clarify the policy. Okay. So, that is not passing. Um, two, one, three. Okay. Stop. There we go. Now, was there ever a motion to approve it? >> Yes. Yes, that was David and George. So now we're back to the motion to approve as presented by the policy committee. Is there any discussion on that? >> No. Okay, let's go ahead and vote. That is 4 to two. So that passes. Cool. Um, next C 100 entrance age and requirements. This is one of those unicorns where there were no changes.
126So, I need a motion regarding C100. >> Adopt it as >> Okay. Um, as proposed. Is there a second? Seconded by George. Any discussion discussion? David, >> this is more just to raise a point about this that Indiana is one of the states that does not legally require kindergarten and I feel it's important to say that and it's disappointing to me. Um I we're not we can't change the law. I just felt that it's important to share that. >> Thank you. Anything else? >> Neat. Okay. What? Sorry. >> Um just a clarification for clarification. So this the age requirement is only for kindergarten. So for any grades above and if only the >> the students have finished the previous previous grades they even if they are relatively younger than other kids they can still join
127our school without limitation. Right? because I um I heard some other places even other country have different age limits and so we may got kids who are younger and but who have finished the previous grades or these skip grades elsewhere then they join ours and so there's no age limit for those >> higher grades right so just only for the kindergarteners here. >> If the child seeking to enroll in first grade has not attended kindergarten, it's up to Dr. Grryer and they assess them. So, it sounds like it's handled on a case- by case basis depending on the child. >> Okay. >> Yeah. The way this policy is written right now, it is entirely possible if somebody brings a precocious four-year-old, if they meet the assessment, they could go directly to first grade. >> Okay.
128Anybody else? Great. Um, let me find the buttons. Okay. So, this is to adopt as proposed by CCHA. All right. And that is six to zero. Next is the C150 homeless students enrollment rights and services. Um, who would like to introduce this one? >> Lawrence. policy. >> Okay. Anybody a second David? Um any discussion? >> Who is our district's liaison >> for homeless students? >> Mr. Tailinda, >> thank you. >> Um anything else? UA >> um do do we have currently have that uh service for home homeless children? So it sounds like in box presentation we we do right. How many do we have the numbers? >> Oh okay. So >> I thought he said two or three. >> Yeah I think it was >> I was thinking he said three. You know I don't
129know he quoted on it but it was two or three. >> Okay. How is operated? Because the uh the policy at one place says we we are responsible to provide transportation if they live in other district and so another place says we will collaborate with the other district and share the cost. So, so >> the student >> we have to ensure the student is transported and that could be collaboration with another district or that could be us doing the transportation. >> So, currently we take the whole >> it varies on a casebyase basis. >> Okay. Another question I have. >> We can also we can also provide vouchers for families. If we deem that that's the most appropriate avenue and it works for the family, we can provide a voucher for transportation for the student
130and the family to come to and from school. >> It means they can take a let's say Uber or some >> we could do a we could do an Uber, we could do a city bus pass. It's um it what it's whatever works best in this particular scenario. >> Okay. Okay. Great. Another question I have is um so this one when I read it it sounds like uh homeless students can transfer to our district if they they prefer and so I wonder what how is whether the our we we also discuss about the open district or closed district policy and I wonder whether these policies kind of separate from that means even if we decide we we have a closed district, we will still be open to homeless students. >> Yes, that is the correct
131interpretation. >> They can always transfer to to our district if they prefer to do so. >> Yes. If they are within our district boundaries and are deemed to be homeless through the legal definition under the Mckin Vento Act, we are still we still admit them as our in district students. >> Yeah. No matter where they live, correct? if they prefer to study in our district, they can. Correct. >> And we will provide transportation to them. >> Okay. Thank you. >> Anybody else? >> Okay, let's go ahead and Oh, sorry, I didn't stop that one. Let's go ahead and start the vote to adopt um C150 as proposed by church and that one passes six to zero. Um the next one is C200. This is a doozy. >> David, I'd >> like to make a motion
132to postpone it to next meetings. Okay. Um there was some language comments from the lawyers that came after the agenda was put out that I that Lawrence and I talked earlier. We we'd like to send it back our group just to make um a couple tweaks. >> Okay. Is there a second, Lawrence? Any discussion on postponing? Okay. Let's go ahead and vote. start. Sorry. There we go. Okay. >> Yes, we've postponed that whole thing. Yes, sir. >> Regarding the policy. So maybe Dr. Grer, maybe we can uh work with the CCI. We get the latest uh uh uh updated version of policies. Uh so we can work on top of that. So, >> and you you mean for the next um policy meeting have that? >> Yeah, sometime the next batch of policy you want.
133We don't want we have several amendments proposal by our board members and then the the newer version from CC already covered that kind of >> confusing. Yes, we will absolut absolutely make that request and I'll have Robera do that first thing tomorrow so that we've got that ready for when the policy committee meets. >> Yeah, sure. Thank you. Appreciate it. And that concludes the policy section for this evening. Um >> kind of I'm going to first reading the rest but um and I'm going to add C200 to the first reading list because I can type on this. Um so the following policies are presented for a first reading. Please note that C1 175 was originally listed for a second reading but it was moved back to first readings due to legislative changes we received from
134Church Church Hill and Antrram. I won't bore everyone by reading the full text of each of these, but they can be found on the website under board-me-info-ard documents. If anyone has any trouble with that, please get in touch. These policies are having their first reading. C175, C200, C225, C250, C275, C300, C350, C400, C425, C450, C500, C525, C550, C575, and C600. And somebody should have bingo by now. Um, Dr. Grryer, would you like to give us your superintendent report? >> I would like to do that. Thank you. All right, I've got a couple of or a few things, but I'll try and go quickly. The calendar committee has drafted the 2728 calendar based on input from the stakeholder survey. The committee met in late September and the teacher representatives then worked to align quarter and semester
135breaks. Then the final finalized draft uh has been shared back with the original group and we'll now go to the teachers association for district discussion and then we plan to bring the recommendation to the board for adoption at the November board meeting. I'll share that uh in Friday notes before you get it too. Bargaining the bargaining committee met for the second time last week and a third meeting is scheduled for October 16th. We're working collaboratively with a shared commitment to reaching an agreement within the required timeline. And you'll remember that timeline is that we are able to formally bargain from September 15th to November 15th. Want to give you a quick update on the tennis courts. Uh Tarquette is finishing punch list work on the tennis courts that includes grading, seating, and cleanup with a
136final walkthrough expected within the next two weeks. The boys tennis team was able to practice on it uh before sectionals, so we were happy to see that. We're coordinating with the city and parks department for the pickle ball logistics. Also, fence padding to reduce noise is on the way. Mr. Strode is working closely with the tennis coach and Mr. Dailyy on bleacher placement and a joint ribbon cutting with the city will be scheduled once all the work is complete. Just a quick reminder that fall break is this coming Thursday and Friday. Then it continues into Monday and Tuesday, October 9th, 10th, 13th, and 14th. Mrs. Kron, would you please Yes, ma'am. >> Yes. Go ahead. >> I have a quick question. Will you share the update? Um, we've had a lot of community interest in
137the transfer discussion. Will you share um the plans kind of timeline of when we're getting more information? >> Absolutely. survey to the community and all that, please. >> Yep. So, we've been working on a survey and we're tweaking that and then we're going to send that back to the board so the board can have some input too. Um timing of the survey. Uh we want to make sure that first Mr. Reutder is able to come and speak to all the numbers and the updates. You'll remember with regard to property tax reform and policy analytics, the work they did and presented to the board. uh we want to get those u revised numbers which will give you a more updated um version of what that looks like. Um and so we want to have that work
138work session and then or regular board meeting whichever we have him come but we'll keep you posted board uh in Friday notes and then uh after that has happened and the board has had an opportunity to provide in input on the revised um survey. You've seen the draft. We've since been revising. Uh we will absolutely decide when we're going to send that out so that the board has additional information with regard to the whole community. >> Thank you. We're I'm glad that we're planning to send that survey to the whole community. When what's the timeline? Do we think we'll hear from Mr. Reutder and get that information so that we can start seeking more in >> I think that'll come within the next couple of weeks? I'm Is that fair? >> Yeah, because we policy
139analytics is now working, aren't they, on that? the updated file. >> Yeah, they've got the updated information. I just wanted to double check because we've been kind of communicating on that together, but policy analytics has that updated file. So, as soon as they've got that information completed, then Mrs. Kronck and Mr. Reutder will have that information. They'll review it. They'll put together what it is they want to communicate with the board to make sure the board is fully aware. And then we'll have Mr. Reutder come and the two of them can uh address the board and then answer questions. And then once that's happened, and we'll of course have that recorded so that people that aren't able to come and want to access that information can access that information too. And then we'll be prepared
140to um send out that survey. You're welcome. Any other questions before I turn it over to Mrs. Krunk? >> All right, Mrs. Kron, would you please uh report on the accounts payable and fund reports? Thank you. Claims for the period of September 4th through September 30th total $3,796,812 including regular corporation expenses in the W Bash Valley Education Center expenses. Of this amount, $2,628,368 were paid towards wages, salaries, and benefits. I provided you the final fund report for August 2025 in your board packets as well. Total cash on hand and all funds was $29,640,525. The education fund had a cash balance of $7,691,153. Cash flow through the month of August showing the flow of revenue and expenses during the first uh during um through August for the education referendum operations fund is also included in your
141board packets. >> Thank you very much. Um the final item on tonight's agenda is the board reports. I'd like to remind the board that this is for reports on your committee assignment and other school related activities like ISBA training and school events that you've attended. We'd all like to conclude the meeting in a timely manner. So I ask that we please refrain from asking each other unrelated questions, back and forth discussions, etc. My report's a little extra tonight, so I'll go last. Yui, what's going on with Glass? um glass met in September and so they said they have three positions to fill for those who are interested they should go to the Lafayette website to find those positions also they are sorting out their inventories and to be prepared for the dissolving of the glass
142and but they said those actually the equipment they have mostly are at the end of the life circle And uh also the and so you know people are being prepared for the next step. And uh sounds like um staff members are less worried right now than before because before people are worried that when glass is dissolved they may lose their job. uh right now different schools are absorbing kind of will have a plan for many of the staff members there which is great and the next meeting will be on November 18th because I will go to a conference and Amy kindly >> actually I think George is going to do that one but >> okay yeah thank you George then we'll be my substitute to attend to attend that meeting and Sean updated the the
143bargaining bargaining meeting and I'm the representative of the board and we had a two meetings so far and the team is getting close to reach u agreement and and but we are not there yet and our teachers work extremely hard and for example in our high school to to offer wide variety of classes and extracurricular activities. Our teachers often teach multiple courses and quer means multiple preps and because in some larger school district and they can the teachers may just prepare one course teach multiple sessions but in our schools they have to teach many different classes sometimes in many different grades. So and at the same time they have to sponsor actual clickcom activities after school and so they they work extremely hard and uh we we have provided increase for teachers salary in the
144past several years but due to the inflation and uh actually we got the diagram showing that after we adjust for infl in inflation teachers >> we want to be really careful. Oh. >> Um I just don't want to cross the line of talking about the discussions in bargaining because legally we have to Okay. >> be cautious. Um >> Okay. >> Yeah. But you where you were is great. So probably >> Yeah. So just a general my my general take-home message is I I I hope always to support our teachers better and uh even when we face these financial difficulties and uh we need to figure out a ways to increase our revenue and um and save money elsewhere so we can still compensate our teachers better. And so another thing is yeah um participating in
145the ISBA uploaded my my summary of what I learned from that conference. It was very helpful actually. I I feel this years is even more helpful than some the earlier years and I learn a lot on um for example how the counselors works and their models and how other districts handle their financial um report and the superintendent evaluation and also the main the keynote speech was also very touching and inspiring and uh yeah anyway the details is in that report I don't want wast more time here. Thanks. >> Thank you. Um I'm going to go ahead and give Rachel's uh report um if I can find it. Sorry. Alumni class reunions are keeping Wils busy. They hosted the class of 1975 on homecoming weekend. Over 80 alumni and guests participated in the reunion and they're
146looking forward to hosting the classes of 1965 and 1970 in October. They will be Oh, we will all be dedicating the new outdoor classroom at the elementary school nature center on Saturday morning, October 18th. The beautiful new pavilion was built by volunteers with memorial gifts from the family and friends of Colin Kippen Brock. Colin was a parent, paraprofessional, and volunteer in our schools at the time of his passing in 2022. We're especially grateful to Matt Dods, husband of Willis, teacher Katie Dods, and Duncle Custom Build, Dan Adams and Site Works, Von Tobles, and Bill and Katie Price for helping to complete the project. Um, the foundation will also be hosting a lunchon for retirees on Tuesday, October 28th at the Whitaker Inn. This has become an annual event and it's always full of laughter. They
147are grateful. We are grateful to Chase Newsome and Maril Lynch for sponsoring the event. And finally, the deadline for teacher grant proposals for Wilsif is Friday, October 24th. David, >> so for parks and recreation, it's really nice being done with the nearly $20 million project because things start to lighten up. Um we're just starting um the planning process for a renovation at Happy Hollow. Uh so uh we're just starting that the initial planning process. are not actually making changes right now. Um wellness center things are constantly busy there. They just renovated uh or well um resanded and and and redid the floors um in for the basketball courts. Um I have not yet been out on the courts, but I'm hoping that I will slip far less so I won't get hurt as much. Um
148and then also probably the best news is um previous so we had had some Americanore volunteers that uh whose contract or grant was canceled earlier this year. We've recently or the parks and rec has recently been awarded a new Americanore grant. So there will be soon be hiring of new Americanore volunteers um which is really exciting because they did a tremendous amount contributing to the community. Thank you, Dea. >> Um, for the public schools foundation, their cupcake run fundraiser was a huge success. Um, and the great thing was this year they started a new team opportunity which provided $100 to our immed intermediate school and $100 to our elementary school to buy PE and recess equipment. So, that was great. >> Great. Uh, Lawrence, >> yeah, just two things covering. Why is SBA uh I
149joined their conference so I have report in the box so anyone who have interest you can take a look another things I really want to appreciate um uh the policy committees uh we three people's work together I think that's uh really uh very good uh uh work together especially uh Rachel uh she kind of diligently document a lot of things taxing things the detail things So and also she uh she have been uh involved for many years. So a lot of history background information also um from her. So I really appreciate uh her uh her works and um so throughout the policy committee I think we are willing to uh listen to each other and also make a compromise and also we appreciate um administr administration teams. They come here se 7 7 7:30 right
1507:30s and also they so this is still still dark so we uh they uh they give us a lot of uh uh perspectives from um day-to-day operations from teachers point of view from school admissions point of view and also when we have this board meeting the whole board I see everybody a lot of people is extremely patient and then we just uh willing to listen willing to make a compromise and uh I I think is a beautiful uh unified the teamwork. So I'm pretty happy uh be part of that. Thank you. >> Thanks. And George, >> so um Congress is not in session and the federal government is currently shut down, so there are no updates there. The state legislature is not in session, so there are no updates there. I too attended the ISBA
151conference and served as a delegate on the platform committee where we put together a platform to ask the state for its continued support for education. Um to that end um and this is relevant to one of the other discussions um we had earlier. One of the reasons why the transfer policy has come up and come up so often now is because of a change the state legislature made. uh the state legislature has decided that school districts can no longer charge the difference between uh districts that have a excuse me a referendum and those that don't. And so that is a funding source that our district and many other districts um greatly appreciated that we no longer have access to. So if anyone out there is listening, it's worth contacting your state legislators to see if
152that change can be reversed. >> Thank you. it is always uh there's always something to contact them about. Um so I was going to go into a great deal of detail about this, but basically it's time to complete Dr. Grryer's evaluation. Um immediately following this meeting, you will have access to uh the documents you need and I will email you the instructions. I'd like everyone to have their individual evaluation done by November 1st if possible. Um, obviously if not, we'll work through it, but I'd like to have everything done um so that Dr. Griner doesn't have any of this hanging over his head for the holidays. Um, if you have any questions, don't hesitate to let me know. I attended the redevelopment commission meeting last month. They approved their 2026 spending plan and that can
153be found on the city's website. I also attended board teacher discussion. Um, much of that discussion was about morale. I think it's fair to say that everyone's ready for fall break, myself included. I'm not going to share the particulars of what anyone else said, but I can tell you this. If you have the opportunity to help lift the spirits of our teachers or our staff, please do. Small gestures like a coffee or a spooky Halloween treat or a note or an email go a long way, not just with the people who work in our schools, but with everybody. Let's all be kind. Um the future meetings are um Monday, November 10th, and there will be a work session prior if needed. Um there's a list of upcoming dates of interest. And with that, I need
154a motion to adjourn. >> Oh. >> Yes. >> Um last month when we talked about policies, we set a date for feedback. So, if I can just make a request that if you have feedback on any of the policies that are up for the first reading and the C200 that we postponed um and B150, if there's anything else on that, please send those to all of us by uh October 20th, Monday. We've not yet scheduled the next meeting. We need to wait and talk with Rachel. And so I'd probably I think we'd rather do that later in the month. Um and so so please just send them out. Um what what's easiest for us um is they the way that you've shared them. Um putting the specific policy number in the subject and then the
155very specific modifications that you would request have made it really easy for us to discuss those changes. Um and and go through and and find every everything that's been recommended. So, please do it that way because that has been really helpful for us. And then Lawrence has gone through and compiled everything. And so, but it's just so much easier if they're sent in individual emails by policy number. Um, and I would send it to the entire board. >> Okay. >> By October 20th. And if someone has specific questions about one of those 82 policies that I read, would it also be best to have those by October 20th so that you can discuss their questions and be prepared to answer them at the next meeting >> or if they have specific questions? >> Specific questions.
156>> If they have questions about a policy, yes, please also send that by the 20th, >> right? So that way you can address them. >> So that that way we can address them. Um, I understand that there are time like when I read through policies the first time and then like later on read them I like there may be new things but >> if we can just make sure that we get as much of the feedback as we can by the 20th >> that'd be great >> that is ideal. It makes it so much easier. We've been Lawrence has done a really nice job organizing that and it's made it so much easier to get through those meetings. >> Yeah. And we very much appreciate all of you for all your work. It's a huge
157undertaking and I think we're finally getting to the place where we have a good process and so I'm sure everyone appreciates that. Um, okay. Anything else? I'll take a motion to adjurnn. Moved by David, seconded by George. I'll see everybody on Do we need to vote? Yes, >> I guess we need to vote. Love a duck. >> All right, there we go. Now we're