001okay it's five o'clock let's uh call to order the work session of the Board of Trustees I have two things that I generally would like to talk about um tonight in terms of board communication um the first would be the Roberts Rules of Order and the things I've learned about them and how [Music] um how we're going about them and how I'd like to go about them going forward and the second is regarding the minutes um so you might notice that sorry that was loud that everyone has a cheat sheet at their spot which I would like to stay here if possible please um that will help us to run the meeting more clearly um you'll notice the third column uh can I interrupt a speaker with this motion and there are several where you
002can which people have used at various points like the point of order um overrule the chair request information I think Personal Privilege is one of those um so I think having this and having everybody literally singing from the same Himel is going to be helpful one of the things that has been most confusing as the secretary and as the president um in my experience has been embedded motions so for example if uh Rachel moves to approve the minutes and David second it and then DEA has an amendment to the minutes we have tried to do it like an outline where it kind of steps into the next one and then we have to go back and then we have to go back and I get lost in the sauce about where we're at in terms
003of what's got a second what have we voted on well it turns out that the norm that I've been following which is the way it's always been done in meetings I've been in has been incorrect what you're supposed to do is if Rachel has moved to approve the minutes and David seconds and then someone comes in with an amendment I go back to Rachel and I say Rachel would you like to withdraw your motion and it's up to her then to either withdraw or not and if the answer is no thank you then we proceed with the comments about the minutes and the vote and presumably the person who would like to amend them might say something at that time about what they want to do but it's not a secondary motion I think that
004is going to make both my life as the chair and George's life as the secretary and Roberta's life much much easier because we're not going to do the embedded motions anymore does anybody have any questions about that or okay the other thing um that I think is going to oh sorry go ahead sorry I'm trying to read as fast as I can because I hadn't been prepared for this question so help me I had understood it differently um from what I was studying was that the amendment takes precedent over the original one um that once an amendment is made it has to be seconded to amend a motion yes but to amend a document I don't think so so for example if I have moved to a uh well let me think of a better
005example um if I have moved that we should limit the discussion on a certain item to five minutes and you would like to amend the motion so that we limit discussion to 15 minutes that you can do but to amend a document once the motion is on the floor to amend or to approve a document that stands there's no amending the document is what you're talking about mhm helpful thank you I thought talk about the motion so great um I think that is going to be very helpful going forward um the last thing I want to talk about is the as we've already said in meetings the Roberts rules are a tool they're not a law and so different boards different organizations are going to follow them Loosely or more tightly and that's all within
006the rules so I'm not criticizing any of my predecessors but the the way this meeting has been run ever since before I was on the board was I need a motion to approve the minutes I need a motion to adjourn I need a motion to put the chairs on the ceiling whatever and that's also not how that's supposed to be done I'm supposed to say you know okay we're talking about the um the football field replacement lighting and Michelle's supposed to give her presentation and then I'm going to be saying something along the lines of okay I need a motion and you all are going to have to tell me what you want to do with that I think the assumption is that we want to approve it because otherwise there's no reason for it
007to be on the agenda but for me to feed you all the Motions is inappropriate and that's also causing the confusion with the embedded motions the motion within a motion within a motion so I'm G to work real hard to not do that anymore and i' I'd appreciate it if everybody would work hard to give me the full sentence with a verb when there's a motion okay and by doing that I think we're going to go a long way toward uncomplicating the minutes because part of what's made the minutes so difficult is having things go out of the order of the agenda you know now we're making a motion over here to do this and now we're amending that and now we're you know all over the place and it makes it really difficult to
008write them in an outline form like they're supposed to be and so what I'd like to do is propose the following let me pull up the right screen and I did talk with a couple of you about this and I sent it to the board officers and [Music] um in a minute I'll find it sorry um it was a text um so we're going to I would like to propose that we return to the way the minutes were before we started adding detail and I would like to propose a one to two sentence summary oh sorry if we're switching to minutes I'd love to keep talking about Robert's Rules a little bit okay if that's okay just because I they are too different that's fine but sorry nobody said anything so I thought it was
009okay goad know any I didn't know where we were at so go ahead is that okay it's a conversation um my question is sorry um I totally agree with with you that the Roberts rules are to help us it's a tool it's not like um following it but I do think that if we consistently follow it the point is to make these meetings more effective and efficient um so I want to understand this order of business because my understanding um of it is typically the chair will introduce the agenda item there's a motion a second and then the discussion um and so that's where I feel like we've had some past like sometimes it's one way sometimes it's other so are we saying you'll introduce an agenda item you'll have all the discussion questions and
010then you'll ask for a motion is that the order you're saying or what is the order that we're following for that that's a good question Rachel sounds like you've got an opinion right this has been an ongoing microphone sorry this has been an ongoing question because often times we're receiving a presentation yeah so it'll be I'm going to introduce this with this explanation of what it is and in my understanding that should be a brief I am here to talk about the weather today it is currently X degrees outside I'd like to move that we blank about the weather right then I'm allowed to give that information or you're allowed to give that summary information um and coincidentally moving over to the minutes that is exactly the same information that I believe belongs as the
011substance of the matter in the minutes as whatever that introduction was um and then an outcome of that um so they are tied together for me but the I agree it's been it's it's been tough because people have a lot of opinions which is awesome but the order in which they get to do them is also difficult so um but that's my understanding is it's acceptable for a brief description of it and then you would move to you'd have a motion you'd have a second and then you'd open the floor for whatever pattern of feedback you decided was appropriate for that matter mhm so if it was one that you were like look I feel like this one is is you know maybe going to get out of hand this is the pattern I'm going
012to follow to make sure everybody gets a turn then that would be your decision as chair is how I understand it to be thank you does that make sense well so if I understand um is you're introducing the agenda item like you know today's agenda was strategic actually that's not a good one because you don't have to do it on yeah the info things discussion only we don't have to give motions or anything but let's go to to um the football field lighting so my understanding is you introduce the agenda item and if you have a sentence to share or whatever about it but then we do a motion in a second and then we do discussion is that what I understood do that a little bit differently I would like to be able to
013say um the next item on the agenda is the football field replacement lighting hand it over to Michelle let her do her presentation okay then come back and I'd say okay the floor is open we can discuss first or we can do the motion first David do you have a my recommendation oh okay um is so that we can avoid having amendments to the Motions as much as possible um some of the specific wording for motions for the whatever motion we want to approve would come through some of the discussion so for things that are on the agenda since we've already approved having this agenda I would suggest that with the football field replacement lighting that that gets introduced um we get the information on it we ask questions and then and and and we
014can have a little bit of discussion and then after that um then we then somebody makes the motion we second and then there is still a chance for people to have additional discussion or potentially to amend that but that way we we don't make an initial amendment to let's say approve the football field replacement lighting plan um then we get into the discussion and realize that what we really want to do is something very different than that and right so let's have the discussion first then motion second any additional motions or recommendations for amending the motion um and then move forward with with voting rather than um anticipating the motion yeah I agree with you I think that would be the clearest way and um so what I would say under that circumstance would be
015you know Michelle would finish up her presentation I'd say okay the floor is open and that would be the point at which if someone wants to go ahead and you know if it's a really simple thing that we've all already agreed on we can say I move to approve the uh football field replacement lighting as presented or you know if we need more information I move that we ask ask Michelle to go out and get this information and report back and then we can vote on that and that way two things like you said we're not doing the embedded motions and it'll be very clear for Roberto when she writes up the meeting the order that things need to happen and they'll follow the order of the minutes is that go ahead please yeah I
016think that that makes a lot of sense but then also we all need to be more specific with what is a specific motion that we're making they um I'm for the football field we're getting ahead of ourselves but I motion to approve hiring um Lyall and Friends company to um to do the football field lighting replacement um that way we're very specific and then that that is a substance of the general substance of what was discussed according to Robert's Rules of Order the general substance comes through the specific wording of the motion and only the wording of the motion that's the final amended motion so if somebody we don't put all the votes of all the amendments in there we only put what the final wording of the the motion as amended uh was and
017then the vote that way so if someone came in a motion to amend to Lawrence and Son's lighting it or and then a third person came in and wanted it to be with and Pals then you know we'd go all the way through that discussion and at the very end we would arrive at the lighting company and that would go into the minutes yeah it would only be what what was approved because that that's the motion that was ultimately voted on correct that that's what I think too is what needs to happen I think that'll be easier for Roberta and ultimately I think it'll be easier for patrons who want to come in and find out what the heck we did last Monday to look and they'll have a very comprehensive and simple list with
018a couple of sentences saying you know the motion was this maybe a little summary of Michelle's presentation about the football thing and you know then the motion was this the vote was that end of the story go ahead Rachel I was just going to say um when you talk about a summary of what in that example Michelle has presented to me um that is redundant to the documents that are in the board packet to the community and I wouldn't want to draw people away from both both of those documents are needed for them to fully understand in addition to watching live stream if they're very invested in the detail so I I wouldn't want to repeat information in the packet that been provided in our minutes I would be cautious about that I have an
019idea and people are going to think that we talked but we didn't because you're too busy what if we put a link to the document in the minutes like have it be item number item number nine link to the board packet document that has all of the information for item number nine and then the motion by seconded by vote was this and then with the text of the motion as David described is that something that would be possible I think that would be feel good and I think that it would get us back to a place where minutes are neutral and that's the part where we've been struggling minutes need to be need to be neutral and that's always been the problem with the transcript I mean we've talked about that for two years now
020is that it there's a lot of ums and Mayes and inflection that you cannot pick up in a word by word transcript so that's that's a good idea Roberta do the HTML links to the board documents ever change once they've landed where they're going to be Brandon do you know if they do no it it wouldn't so we wouldn't have to worry about like moving a folder and having to go back and amend everything keep it we could keep it the same okay so find them a permanent home somewhere where they can live and then the minutes will continue to be accurate yes you oh it's it's not a linkable link it's like wl. k12 and nothing after so you have to say click here then click there then click there m okay okay that
021is important thank you I think it's aide do each one of these has a specific has a look at they each have a specific URL when you click on it depending on what your computer set to it may open in the browser or it may just download it oh okay so there's each document does have a specific each yes from what I see I'm looking at it right now yeah there's no link to the whole package each document has indid okay got it that makes sense that makes sense thank you yeah um I think when we're talking in regard to the minutes there's two things that we're considering the first one is what's required by Indiana code and then the second one is what's helpful to the community so the first part and when I'm
022thinking about it if we go to if I understood correctly and maybe I misunderstood of just using the motion and having that be the general substance the legal um the public access counselor actually says you have to share about the discussion um and if you remember we used to do that we would only share what was the the motion and then we would say discussion ensued and we actually didn't share any details and so I had asked um the public access counselor if that was allowed and they had said and I had shared this before and I'm happy to share it again but they had said this office is not convinced the phrase discussion ensued captures the general substance of anything undoubtedly the law gives a governing body some latitude when it comes to content
023of meeting mittance even so it must be more than noting a discussion ensued and so our minutes have to have more than just the motion it has to have some details to what we were discussing um in that okay Rachel then David oh David then Rachel um I I was just going to say that I believe um a that feels contrary to what we heard from our attorney today uh about about what general substance means but um B I think linking to the Preparatory document explains once we as a board of seven have a majority vote for or against something then our policy dictates and and good boardsmy dictates that we are all behind the outcome of that vote so understanding who said what or who fell on what side of it is not really
024relevant for anything other than a political campaign and that's not what we're doing here okay David I think the we have to think about what what the purpose of all of this is is to make sure that the community has access to information and I think that um we already have uh the link to the recording of our meetings um so that that in in the um the lawyer today said that um the the YouTube transcript technically does meet the definition although I will say that it is excessive compliance or aggressively excessive compliance malicious compliance not I think I think it's way too much and a bit ridiculous um it is too long that was the suggestion of the person who was going to come but I think the purpose I I also think it's
025important to think about the context of when um that decision was made of nothing else was shared at that time other than the minutes all all the other documents right were not publicly available until much later actually were at this time they were um but the per but that that the phrase discussion ensued um it that that ultimately leads to like what the motion was the motion itself um that contain to me that that contains the substance of what was um discussed and agreed upon and then all of the other information is provided on there and our purpose is to be transparent to the community of everything that was done and having the um the YouTube video and all the documents linked I think does provide more information for anybody that wants to and avoids
026us getting into any interpretive discussion over what was what was talked about yeah George you know on that note since we have all this technology available to us how about we let the community make the determination about what the discussion was and we could put discussion ued and then a Tim stamp in from the YouTube video about where that discussion was I think that's a great idea and then put the link at the top so that the link is obvious and most people are probably not printing this out and reading it on paper I would think so if we have hyperlinks they'll they get there and so that way not any one of us seven gets to decide what they think was said and most of all that will allow us to spend the time
027that we've been spending on minutes on more important things I think that's the goal ultimately yes sta um I think our city council is actually a good example of minutes that the community has found helpful um and I think the way that they have done it demonstrates to me what Public Access counselor says we need to do is they share the motion the recommendation and then they share a brief summary of what was discussed among the board members the interesting thing to note is it's actually no board member um on the city council that's writing those minutes it's um shoot now I forgot her title but whatever her title is it would be like Roberta Roberta is writing a neutral summary of what was shared then that document that draft is being shared with the
028secretary and the board and if anyone feels like this misrepresents this then you share I would like to revise this and we revise it and move forward where the past behavior and if I understand what's being wanting some of you are wanting right now is once again saying to the community if you want to go watch the entire thing read everything then you can know what's going on but we're unwilling to put in the minutes a brief summary which is what the public access counselor plus Indiana code has said has to be in the minutes Rachel I think that it's important to note that the city council does not have the same history of conflict nor do they spend nearly the amount of time that we do talking about minutes um and so given our
029history of conflict and given that we have a a member who provides their personal commentary on our business on a regular basis I don't feel that we are a correct comparison to say how the city that we should do with the city is doing they just are not dealing with the same um difficulties that we have so I I I just don't see that to be apples and apples at all thank you George also like to point out that um we kind of have that set up already and it's a setup that people haven't agreed on um Roberta who Faithfully sits back there every week already does what was just described and for some people that still hasn't been enough and so that's why I think timestamps and links to documents will give everyone what
030they need they don't have to watch the whole video If there are timestamps because they can click on the time stamp and go directly to the part of the discussion they want to watch so no one is going to have to be forced to sit through three hours of this they can choose the 10 minutes they like to look at and then let that be done I think most of our patrons in this community are plenty uh informed enough to be able to interpret those documents correctly and if they're not I would invite them to come talk to us or ask a question so daa um I was just going to share from past experiences we actually haven't followed the procedures that should be followed followed for revising minutes for example last month um Lawrence
031had recommended revisions that document was never written and shared in the packet and so I do think that that would simplify ify all this discussion is if whatever revisions are being recommended if there's disagreement you know if it's a quick good point I miss that I'll fix it then the draft is updated if it's something that a member says I disagree I don't want that then the proper procedure is you now have that revised version that matches what was requested and we actually that's where a lot of our debate has been is an unwillingness to even follow that step so my thought is if we would do that um that I think that that would help us um have a more successful and limited conversation in the meeting because you just have the two documents
032you decide which one you're going to vote for and then you move on George I hear you but doing it the way that we've been describing makes it so that no one has to do that because everything that was said in the open on camera is right there available for anybody to look at and with the time stamps they don't have to watch the whole thing and I think also that leads nicely into my last suggestion which is why is this loud which is that um Roberta would write the minutes the initial um draft based on what we've decided here with the time stamps and the URLs and so on and the text of the um motion then she would hand the editable file to George and if for example someone finds that the time
033stamp has the wrong number in it and it should be 50 instead of 15 or whatever they would send that information to George he would verify it and edit it and that document would then be brought to the whole board no later than Friday before the meeting so that we all have the weekend to to make sure that we're all satisfied but I think it would be less edits for one thing if we do it this way and the other uh it would take the repeated draft issue away which is also one of the areas where we've argued so you know we're we're putting short declarative sentences and the text of motions in were letting George be the Arbiter of truth justice and what actually happened based on the no too much based on the
034video I am not the arbit of anything and then we're bringing a final draft of the minutes to the whole board by say Friday so that we can vote on it Monday and everybody can be satisfied I think that process would be a it would get the minutes out more quickly because once Roberta has the template it's going going to be very fast for her to update the URLs and the time stamps and crank it out in a couple of days so we would have a lot of time to then review it and then we could have it by the Friday before the meeting make sure everybody's chill and then we vote on it and move on with life and do other things that are better for kids anybody disagree you go ahead it is
035legal and it is overkill um but it is there's no reason not to use a transcript we could certainly um include the link to the transcript if someone preferred to read rather than watch a video or if someone had um Vision issues or auditory issues that would prevent the video from being a good source material for them we could we could include the transcript because you can and you can search yeah search yes sear only only it's just a whole wall of text I'm not sure how that looks and nobody need to interpret it or select which and is completely objetive andal and okay Rachel David I I I do believe that the um that the full transcript is excessive but in listening to you I speak I do think particularly I mean the difference
036between a video and a text transcript is someone who does not have English is a first language can easily dump the text into a translator where a video does not allow them to do that so given our community it it would be a helpful tool for some I would imagine I don't know how um translates but probably not well probably just as um right but there equivalents in every language yeah but yeah I do think I mean for some patrons that would be probably be helpful information okay David I would be very hesitant about us having any type of formal approval of a of a YouTube transcription okay it does not work well for all voices it can't differentiate who is talking and it's it's 35 pages of information that I don't know that any
037of us want to go through and uh check for accuracy I I if we were to actually approve that as uh something formal that we're putting out then we would have to make sure that every sing Le word that is transcribed is accurate and it that's going turn minutes into hours so hours we I I think it can be fine as some supplemental document that we say we make very clear these are supplemental automated transcriptions that we've put out to make uh things things more accessible but they are not official minutes okay I I'm down with that is that what you were going to say UA or for someone who may maybe doesn't speak English as a first language it can then translate it out and yeah I mean we don't when we pass this
038here's the topic here's the documents here's the motion boom to the transcript I think doesn't the um the um transcript include periodic time stamps through it yeah I thought it did yeah I thought it did too so maybe no you need to do that yeah I don't know if we want to manually start editing the transcript I think maybe just if the time stamps are in there and if we're putting the time stamps in the minutes then someone could merge those two pieces of information and find what they're looking for in the transcript without us fiddling with it because like David said we don't want to get into a liability issue of having approved and ratified some document that that may have errors or where I'm saying um too many times and so on on
039what were you going to say George sorry if you weren't I was going to say U I'm fairly sure we already indicate that the YouTube transcriptions are not completely accurate um and there I'm looking for it now but there's normally here it is um even on the live video there is an option in YouTube to Auto translate oh it can translate into aan Albanian Amharic Syrian Bas catalon cors just about anything you want that's incredible we live in the future it's unreal Rachel I had another question I don't horrible right now I had another question we're talking about minutes I know we're talking about kind of scaling it back um and and and linking to documents that would actually be helpful to our community um I am I have always been a little bit unclear
040on what level of the vote we need to report report and and I think I know in my time on the board that changed where we started adding a specific names of people and what their vote was on any given item and I can't recall if that was a requirement or if that was a preference of the board but I don't I don't I don't recall do you know does anybody know having like George voted yes David vot to know if that's required or if that's just a I'd have to look it up up um because we are all let me rewind and phrase this a different way so a lot of times when people talk about Robert R border they think about Congress but there's a couple of distinctions between us and Congress um
041one each each person is a individual not quite Sovereign but elected representative of the people that sent them we are not we are a corporate board and we only speak with one voice and each one of us individually doesn't have any power to actually do anything uh two Congress uses a modified version of Robert of order that is specific to them so um the way they do things isn't necessarily an example of how we should do things because we are legally distinct in a lot of ways daa so if I remember correctly we switched over per a request from a Schoolboard member just wanting the community to be informed um but it does say in Indiana codee that if um it says a record of all votes taken by individual members if there is a
042roll call so that's where the code directs Us in so for votes for officers and so on we could do well and that's what I wasn't clear I actually was thinking about this the other day is I didn't know because now that we list it all is this considered a roll call vote versus and I don't know um but that's just what Indiana code say is when you're required to do that thank you David the vast majority of our votes are seven to to nothing and I think it's fine for us just to list everybody's name on the votes I think it fits with the spirit of um the the cont or the what's the word the wording the um the discuss the general substance of the discussion putting who voted however I think that's
043fine I think we've spent a lot of time on minutes this is a relatively minor thing um I think putting putting the names is fine and we there's no need for really more discussion I don't think okay so yes to names I'm I'm fine with that anybody object or just just offer some context um David's right what we do with the video board is effectively a roll call vote um because there's only two kinds of VES roll call vote and Voice vote and we don't do voice votes normally okay so so we'll just continue to include the name and go from there Lawrence you've been kind of quiet I'm going to get you with your mouthful do you have anything no to add regarding the meeting minutes I think oh microphone sorry yeah regarding the
044meeting minutes I think uh what we have the last last month's meeting minut is pretty good so we just need to change that a little bit here a little bit there and that will be a pretty good one uh that's my uh my preference because uh we have worked for a long time to uh reach that point we have pretty much uh be whatever uh Indiana open door law required and also is a very uh kind of a summary of what we what we talk what we discuss and what we decide so by adding the link to the transcript you're good with minutes that way yeah you can do that but um what I'm saying is what we already have is pretty good one uh we don't need some I mean in my op we
045don't need a big changes as long as we did what we are doing right now what we have do doing right at this point time I think the last month meeting minutes as an example like January yeah I think that's pretty good enough and basically I mean but but again if you guys think the transcrip whatever other options I think I'm okay with that but uh we still have the issues um let's say no matter what format you have if somebody want check the meeting minutes what's the procedure for that the procedure I propose would be that Roberta shares an editable document with the secretary George or whoever is in that seat right then and if I for example have a suggestion I send that to George and he checks it for accuracy and then
046if it's accurate he puts it in and he and I can communicate about the substance of it if necessary and then by the Friday before this meeting then there's a final version online that everybody can agree to yeah the only concern uh the possible issue with that is I think that's good approach but the only thing is if I don't agree no matter what J decid is that accepted or refuse that and maybe somebody disagree and then in that case probably we have to talk that on the meeting which is we prefer not to talk to the meeting right and that's why we're taking the personalization and the discussion part out and we're linking to the source documents and we're linking to the time stamp in the video so if someone wants to know what
047the discussion was they can get there but we're going to not uh write out like Lawrence said this and Amy disagreed and said that we're going to take that part out so hopefully there won't be anything to disagree about because it'll only be facts there won't be any opinion or um characterization in there okay yeah that makes sense but what I'm saying is uh in case somebody we disagree and then we can still bring that to the meeting to discuss and basically we I don't think we we need to do that but in case that happened that's back to the Rober rule I think uh we need a kind of subsidiary motions for example the last month's meetings uh I say probably we need U just the meeting meeting me is everything perfect and then
048there's only one things I need to change basically the r call name and who you vot I think that's reflect the fact and I have that something let's say we have sub subsidiary motions and then I will submit that uh motion then somebody second if somebody second if no second then no no need to talk and then we have discussions and we vote for that so if we accept that and then we update the the initial uh motion and if uh it's turned down that's fine we just back to the emotion uh the initial Mo the main motion to vote for that I think uh if the rubber rule uh have that kind of procedures uh that's probably the best way at least is pretty best practice for us to do our business uh in
049a professional way you see what I mean M I mean so basically it's not I mean sometime we still need to find a way to reach the consensus quickly and easily and then profession professionally before the meeting so uh but but in case we have that's why I think the if we follow the rubber rule we can do our business in uh in a professional ways so that's uh I have a question yeah if George and whoever has an a um a change yeah can't come to an agreement between themselves okay what if it comes to the three of us as board officers to decide and and then whatever whatever reaches the meeting is the final version would that be I think I mean the meeting minut is still our the whole B the first
050day I joined the school Bard training is St I was told the meeting minut the uh the only official document and we communicate with uh outside of school board through the meeting minutes and that's kind of permanent record so I think uh that's our school board everybody should be uh work on that and make sure that's uh and also I think I mean a reliable accurate meeting minute is pretty much the uh the minimum requirement for all any uh government agent so that's that's my my my feelings so okay Rachel I think we've heard loud and clear from our community that they do not desire to see us debate details of minutes in a meeting and spend valuable time so um I it's not a matter of obscuring them or a lack of transparency I
051think the plan that's outlined for links and time stamps gives full transparency while avoiding um public conversations that do nothing but aggravate our constituency thanks George Lawrence was there something in the discussion that gave you the impression that we were not going to let board members make objections about things no I don't think so I just in case because we still need uh to handle the situation I mean if somebody disagree what's on the meeting minutes and then I think from my point of view the best and easiest way is just go through the meetings dber rules you have Sub sub motions and then we motion second discuss and what I'm trying to get from you is I'm trying to figure out why you think that we wouldn't do that uh wouldn't do wouldn't do
052what what you're describing I think he's saying because I said that subsidiary that's my yeah yeah my understanding if I if I'm corre if I'm wrong please correct me my understanding is you prefer not have any subsidiary motions we just go to the go ahead and vote for the main motions that's my understanding I would prefer I would prefer that we get all the documents to a point where we can all agree on them before the meeting that's where I'm at so hopefully we won't need those because we're already there yeah that's exactly why we say I side why we need subsidiary motions because that's the best way we reach the consensus or maybe we cannot reach consensus but no matter what we can move on you know right so for example I mean this
053meeting minut is one thing for example if we have some policies and the I mean member a want change a little bit here member B want change a little bit there so we have several Amendment you have 100 Amendment that's fine so we can go through that one by one you know that systematically and then by the end of all the amendment we will discussion then we back to the main motion go ahead vote for that and then we move on so you see that's kind of systematically and the organized way to handle our we we have different opinions you see what I mean yeah I I understand what you're saying but I'm hopeful that by changing the format of the document that we won't need to have any of that anymore does that make
054sense because we won't be saying Lawrence said this and Amy disagreed or or using words that that have um motive or value or anything other than factual information in the minutes we just want straight up facts and if you disagree with the way for example that a a vote is reported we're going to be doing all of them by roll call all of them with the names right so if you disagree with that going forward you and George could work that out over email or by the phone or however in between the meetings so that we don't have to have that conversation here does that make sense yeah that makes sense I totally agree so no M what I'm saying is no matter what format we were up we want to have some ways to
055reach the consensus quickly and easily yeah I mean but in case we cannot finish that before the meeting in case there's some talks in the meeting I think that's the best way we can handle that different opinions in a professional ways you see what I mean yeah I mean you you can say I have no problem with the transcrip or whatever you guys think as long as I'm not that strong mind in case the format but I just uh we have the same goals we want to handle that settle that before the meeting if we cannot settle we want to handle that in a professional way in a quick way and I will commit to you that if we go into a meeting with disagreement about the minutes I will do what I did this
056month and pull them out and you'll notice they're under new business I see rather than having to go through the hole let's pull this out of the consent agenda and move in second blah blah blah so I I will commit to you that if we go into a meeting with disagreement I'll do that and that will speed up the process is that okay I appreciate it we have same goals and I appreciate you have you know this kind of working sessions so you can have some open discussions yeah and also change this uh agenda I see that there's some I think there uh we have a lot of positive moves so thank you I I meot I appreciate it very much you did you at the end or I saw hands but yeah pretty much
057I hope so okay has everybody daa I I do want to give us time for a break before we start the other yes I just so sorry we jumped from Robert's rules to minutes but we didn't finish piece right and which is totally fine there's just one part of Robert's rules that I wanted to make sure we were all on the same page I hope it won't happen in this meeting but I think it's important um in all of the reading that I've done in research Roberts rules motions are typically majority like that's just the most common and they said the only time it's a two-thirds vote is when you're restricting the rights of its members so if you're trying to limit debate or change established rules you have to have a 2third vote which
058is not the same um this document which I appreciate you putting someone putting here that sharing four or five so it would be five because that's where it goes to the confusion is this document actually does not say the same and I haven't found it anywhere else and it doesn't need to be decided right now I just think it would be helpful by the next meeting if we all you know we knew what we were doing so on this document it's saying when you want to in debate I moved the previous question that it's a majority and through a like I said as I research that topic because this came up a several times and they said that this one's very important because what you're trying to do is limit de um conversation and debate
059and you're not trying to shut people down and so they said they're very strict not strict but this is key for 2third votes so I wondered if before the next meeting that can be researched better so that we're all on the same page of what's 2third and what's majority so tell me again which you wanted to the one that says in debate five first okay so that one and um so you have kind of two options when there's a debate going on that you want to limit it one option is to call the question which means I want to stop the debate right now but that takes a second and it takes a two3 the other option is you can move to limit debate you know like you could say I want a certain time
060period for this debate I want everybody just to have one chance that also it needs a second and a 2/3 vote before those two move forward and then besides changing rules everything else is a majority and this is just in Conflict so I um is not the same as of everything else through a whole variety of sources that I have found for that I don't see call the question on here am I just yeah call call the question isn't on there it's the same as the previous question you can say it either way where it says in debate that's the goal on the front no others if you go 1 2 3 four five oh move the previous question okay can we all agree that if we're calling the question it needs to be two-thirds
061and then we can just move on with life UA and David you cool okay let's just all write that in there instead of majority on end debate we'll make it a 2/3 which is five out of seven Amy can I clarify one thing I know we need to break for our meeting but um when you want to limit debate on a topic it can't happen inside of the topic it has to happen at the top of the debate so we couldn't get halfway through now you as a board chair could say we're going to take one more round and move on and you could be overridden by a vote but if you feel like there's a majority uh like that there there might be a topic that we could spend an hour on or say
062it's minutes and you might say okay everybody we're going to limit this to x amount of time per person but you have to do that up front of the discussion I can't say oh I had no idea we were all going to talk about this for an hour okay right that makes sense this is going to take practice and I would appreciate you guys being patient with me as we change things and I will be patient with all of you and hopefully we can move forward in better order what did you call it order and good order and discipline order and discipline which neither of which have been my strong suit okay we're going to recess for 10 minutes and we'll come back here at 6:06 is that okay are we allowed to do that
063I think we're allowed to do that is that okay to come back at 606 come back at 6 okay we'll come back at 6 Everybody Run and we'll be back atess for e e e posip is an online platform that is being used to collect uh family feedback in a convenient way through email and text it's also translatable um funding for this was uh obtained through the idoe through the digital learning family engagement Grant uh much of my time this year has been focused on the idoe family-friendly schools designation uh so I'd like to talk a little bit more about that in detail uh so the West lafette School Corporation is pursuing this designation which originally uh was established by the Indiana Department of Education in 2015 with the goal of addressing the academic physical
064emotional and social needs of students and fostering the active involvement of families within the school and the community the process for obtaining the state designation is robust uh each School applies for the the designation individ