001the check presentation from Northwest Bank. >> Yeah. What's that? >> That is a grant for the teacher grants program >> to the foundation as I >> Okay. >> So, were they going to have a representative here? That's >> Oh, okay. >> No, I take that. >> Yeah, I think he is. >> Dr. Henshaw, I I went ahead and deleted my my ISBA board docs link since I tried to log in in December just to see what the agenda was. They had already locked me. >> I was on a board for a long I was on an executive order for a long time and I said they haven't shut you out. >> No, they did. >> Okay. Yeah. >> Mine must have been pretty immediate. We had kind of a nasty divorce where >> they're conservative.
002Super. Join me in the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> All right. Thank you. And we will call this meeting to order of the Yorktown Community School Board of Trustees on this Tuesday, January 20th, 2026. So, um, in addition to our regular meeting tonight, uh, it's, uh, this is reorg night. So, uh, changing of of the guard, so to speak, from an officer standpoint. So, um, before we get into that, item number two is our public comments uh, section. So, uh, if anybody would like to address the board, if you would please just stand, uh, at the podium, uh, give us your name and your address, and,
003uh, just keep your comments to less than five minutes. >> Good evening. Hi, my name is Amanda Seard. Um, I'm not I'm originally from Indiana, but I reside in uh Virginia. So, what kind of brings me here tonight is I kind I would like to go out and kind to like the schools and kind of introduce not I guess introduce is a bad term. um talk to the students about um differently abled folks and kind of like like the little kids sometimes you know like they stare and like they have all these questions so many questions and so um if we kind of just give it a kind of like a normaly maybe it will help them kind of understand and maybe instead of just being like even with the parents I've heard many of
004them like the kids will ask and okay don't ask like oh you just ruined the teaching moment and so I would like to kind of show them like hey you know not that you want to be an ampute because that's so cool but maybe we can introduce like hey there's there are these things when folks become disabled there are there's these things like wheelchair games there are wheelchair sports adaptive and kind of shine a light on adaptability because it's not really the world is not as accessible as safely. >> I would like to maybe do something if that's possible. >> Okay. >> Mind driving out. I have a vehicle. I have a place to stay. >> Sure. Um I would encourage you to get with Dr. Henshaw. You can you can chat with them after
005the meeting if you want to and talk more about that. >> Does that sound okay? >> That's cool. >> Okay. >> All right. Okay. Thank you. >> Thank you. >> Okay. Thank you, Amanda. Anybody else like to speak to the board tonight, please? >> Hello. My name is Sh Arsenal. Um, I actually live right here on Jackson Street. So, we are in the New York Town School District. Um, I guess my only question because I'm constantly driving through Yorktown. I have kids that are school age. Um, and I've noticed a lot of questions on the community page, especially about the bus situation. I was wondering if the school board had any information that they can give to the community regarding overcrowding on the bus. Um, I did see that the organization has a plan to
006replace buses over the next, I believe, five years. Um, Is there any plan for increasing the number of buses, potentially splitting the high school from the elementary school bus riders? So, I just didn't know if any of that information was available because I realized that that's one of the big concerns that a lot of people put out. >> Okay. Again, I'd encourage you to talk to Dr. Henshaw about it. A couple things regarding buses. So, we have a bus replacement plan. There's a there's a a line item in the budget for that. And we typically replace usually two a year after they've after they've they've been on the road for about 10 years, you know, once they start to accumulate some mileage. Um, >> we're we're actually, you know, probably going to cut back on
007that a little bit from a budgetary standpoint. Um, but talk to Dr. Henshaw about it. We've doubled up routes in the past to save money so we don't have to buy as many buses and we don't have to run as many routes. So, um, yeah, get with Dr. Henshaw. He can he can kind of tell you more about the bus replacement plan and also about our transportation plan. Happy happy to share. >> Perfect. Thank you. >> Okay. >> I will say as a parent of a a K through 12 bus rider, >> it has actually decreased my children's time on the bus tremendously to the amount of every bit. I mean, even though they have to stay after school for an additional half an hour before they load the bus, they're getting home 45 minutes
008earlier and getting off or on the bus 45 minutes later in the morning time. So, I have been very pleased with our K through 12 busing routes. Um, so it's saving the school money and it's as a parent, I'm not having to put a kid on a middle school, high school bus, and then also on on the elementary routes. I will say like I have appreciated it very much. So, it's something that I hope that we're not looking at going in the opposite direction of splitting those because it costs the school more money as well as cost my time. So, as parents, >> yeah, I just know that's a common thing that I see especially on the community pages like we have that answer. >> And Cheyenne, do you have kids in school here? >>
009So, my kids actually go to Dale. >> Okay. Okay. Thanks, Cheyenne. All right. Anyone else? Okay. All right. Thank you for your comments. We'll move on to item 2B is a check presentation from Northwest Bank that I think is postpone that >> there's no check here. >> Give a good idea >> and it's it's destined for the foundation. Is that right? >> Correct. It'll be for teacher grants. >> Okay. All right. So, look for that next month on the read on the agenda. >> All right. Item three is our reorganization. So we do this every year. Uh it's been our practice to cycle different folks through the leadership position. So we have a secretary, a vice president, president of the board, and then we have two board members. And those roles typically change every year.
010So this is that time. So we're going to start off with item A, which is the election of president for the board. So do I have a nomination from the floor for board president? Nominate Ryan. Since he's not here, we'll make him charge. >> All right. Nominate. >> Yeah. Have a nomination from Vicki to for Ryan Kelly to be our board president for 2026. Do I have a second? >> Second. >> Have a motion and a second. Ryan does not have to abstain since he's not here. By the way, Mr. Kelly uh was fortunate enough to go to the IU game last night in Miami with his wife and uh his his son who is a senior this year. So, uh they they brought home the Hooser victory, which is great. So anyway, have a
011motion and a second. All those in favor vote by saying I. >> I. >> Any opposed? Motion carries for zero. Okay. Next is election of vice president. So, do I have a nomination from the floor for our vice president? >> Nominate Vicki for vice president. >> Okay. Jason nominates Vicki Gasway to be our vice president. Second from Mrs. Gillespie. Any other nominations from the floor? All right. Hearing none. All those in favor by saying I. >> I. Any opposed? Carries 4. And with that, >> you are now in charge of the meeting. >> I think you can keep on, right? >> Okay. So, it's all yours. >> Oh, thanks, Tom. So nice of you, Brian. Tom. >> Um, all right. Next on the agenda then would be the election of our secretary. Do I have
012a motion from the floor for secretary? I would nominate uh Jason Brooks as our secretary. >> Second. >> Have a motion from Tom Simpson and a second from Ashley Gillespie. All those in favor? >> I I did. I vote on this one. Dr. Henelson. Okay. Thank you. Sure. And then our appointment of treasure. We're going to Cara. Is that correct, Dr. Henshell? So yeah, I would recommend that we keep Cara and Brooke Crowder as our deputy treasurer and they're doing a great job and they want to stay, so let's keep them. >> Absolutely. >> Motion to approve. >> So I have a motion from Tom. >> Second. >> A second from Jason Brooks. All those in favor? >> I I All right. Next on the agenda is our designation of day and time for our
013meetings here. So I believe those are still on for 6 pm on >> would recommend the third Tuesday at 6 pm. >> Do I have a recommendation? No, this we need a vote on this line item. Okay. >> Make a motion to hold the meetings the third Tuesday of each month. >> Thank you, Jason. Motion. >> Second. >> Thank you, Miss Ashley. >> All those in favor? >> I >> meetings will be on 6 pm on the third Tuesday of every month. Public is welcome to attend. Um, adoption of existing bylaws and policies. >> Again, we'd recommend that you adopt all of our existing bylaws and policies for the next year. >> So moved. >> Tom Simpson. >> Second, Jason Brooks. Thank you very much. All those in favor? >> I I >> So much
014fun stuff here, guys. Um, all right. Next up, authorization of the president to appoint individual board members to board committees. >> So, you would just be empowering Mr. Kelly to appoint board members to board committees. So moved. >> Second. >> Motion by Jason, a second by Ashley. Dr. Henshaw, do you know um we need to mix those up, right? So there would be a redevelopment, parks, and foundation. Are we keeping >> I think typically this is just kind of a general rule and as things come up where we get requests sometimes we >> library. >> Yeah. Okay. Library board is different because that's an actual appointment to their separate board. All right. >> But I think item K. Okay. Well, actually, thank you. >> Yeah. The specific >> make sure we add them all. >>
015Yeah, sure. >> All right. All those in favor? >> I >> appointment of legal counsel. >> So, I would recommend that you retain Michelle Cooper of Lewis and Capus as our attorney for personnel policy and liability matters and Steve Murphy and Mara Hoff of Deferred Brand as our attorneys for property matters. >> So moved. >> Tomson, Ashley Gilisby second. All those in favor? Hi. >> Hi. >> All right. Carried 40. Oh, sorry. Forgot to tell you all know that. Dr. Henchel. Got it. Appointment of board member as the legislative liaison to the Indiana School Board um association. >> So, someone wants to volunteer or >> Thank you, Tom. >> So, I have a uh Tom is willing to be our appointment to that. So, do we appoint Tom or does Ryan have to appoint him?
016>> No, you can't. >> Okay. All right. I have a motion. Motion to appoint Tom to the serve as the legislative liaison. >> Second. >> Indiana School Boards Association. >> Thank you. Too fast. Motion by Jason, second by Ashley. All those in favor? >> I I designation of newspaper for our official publications. >> Yeah. So, we still do this for the time being, but I would recommend that we designate the Star Press and that's just that's the official newspaper where we advertise mostly for bond sales and official notices. >> Motion moved. >> Simpson. >> Second, Jason Brooks. All those in favor? >> I. >> Appointment of board members to our town boards and committees. >> So, yeah, this is where you typically name a parks board member and a redevelopment commission member. Are you on
017the RDC? >> I'm on the RDC right now and I would love for somebody else to serve in that role. >> I'm on parks. I mean, I don't mind staying on parks if somebody or if somebody wants >> Jason, you want the RDC? >> I got out of >> He would love to. Oh, yours up. >> When do they meet? >> Um, right now it's on the Thursday of my favorite meeting. Let's see here. Have it on here. They are usually cancelled. There's not a whole lot on the agenda. Um, so let's see. It was Thursday the 13th. So I was the second Thursday of the month. Typically >> that was in December. >> Yes, that was I got February March. Let's see here. The last one November 13th the December one was canceled. So
018I believe there's a second >> second Thursday. Just looking before I commit. >> Tom, >> um down the final countdown. >> Are you Are you want this? >> Well, I'm a legislative leazison. So, sounds like you should probably do this. >> All right. In that case, I'm going to make a motion to for Ashley to continue on the parks board and for Ryan to be our representative on the redevelopment commission. Jason? Jason? >> I'm sorry, Jason. Yeah. I have a motion for >> neither one of them. >> I have a for Jason. Jason Jason was RDC. Yes. >> And uh Ashley to stay on for parks >> and Ashley gave you a second. So >> and then do we need to appoint foundation or does that stay the same or >> um you can but
019since that's kind of an internal one have further discussion later. has been doing well. >> All right. So, I have a motion and a second. All those in favor? >> I thought you turn that one, didn't you? >> I did, too. >> All right. Moving on. Board of Finance. So, next does our resolution 2026-01 to establish board of finance. >> So, the statute requires that all school boards have to have a board of finance. It has to meet annually. And so what most boards do is they adopt this resolution to designate the school board as the board of finance for the district. And so that's what the resolution does. >> So moved. >> Second. >> Motion from Tom and a second from Jason. All those in favor? >> I. >> All right. Our fiscal indicators
020report. Believe we need a vote on this. Right, Dr. Hel? >> We do not need to vote on it. Um, this is another statutory item and it's actually provided by the state and so you can take a look at that report and if you have any questions it's it's helpful and you'll remember that either in January or February I give you a detailed report kind of cash flow and and funding which I will have for you next month. But the nice thing about these reports is that they do give you the trend lines over time and you can kind of see enrollment and poverty rates and fund balances and uh annual deficit and surplus. So if you have any questions, I'd be happy to try to answer them, but no action required. It just has
021to be presented for your review. Okay. Any questions? >> Not for me. >> Um so moving on to review investment report interest and um earn investment earnings. So this is also a statutory requirement and you'll see in the report that um we give you our fund account balances as well as our history of interest earned over time as well as the earnings for 2025. And it's probably a matter of personal pride for Cara and for me just to point out that the way that we've done investing changed back in 2017 and uh as a result of that we've had 3 $4 million worth of interest earned in that nyear period. So >> and again that's just for information. No action required >> and is it depositories? Oh did I skip investment I'm sorry investment policy
0226144. >> You're you have to do an annual review of that. No action is required, but it's there in your packet for review if you would so choose. >> Okay. >> Any other questions? >> Not really. I guess I just have one which is um from an investment standpoint, are we statutoily um limited andor uh is there a directive in place in terms of do we have to use a local local financial institution? That's the statute's been in place for a long time and you may remember one of the things we changed in 17 was to pass the policy to revise some things and then we were using Baker Tilly to invest in other approved financial institutions in the state and I believe that was early last year that we were contacted by the state
023board of depositories and they said you're not permitted to invest outside of your geographic boundaries and there's some back and forth from the financial advisors about whether or not that's accurate, but the state regulatory agency says we get to decide this. And so, if you remember, that's when we started to, as those CDs matured, move them over to um >> Trust Indiana, which is the state's investment pool. And so that's we have we've now done that. So all of our money is either locally at Northwest Bank or through Trust Indiana currently >> and within boundaries is within the township. >> Correct. Yeah. They have to have a physical banking location inside the boundary of the school district. And there the statute does say if you a lot of school districts anymore no longer have a
024physical bank location. So then you have more flexibility. >> But if you're blessed with having I think you have to have at least two. And uh if you only have one, you don't have to just use that one. But if you have at least two or three, then you have to stay or use trust Indiana. >> Yeah. So Prime Trust is going to open up a new location next year downtown. So that may potentially >> I don't know about credit unions. I mean that we can we certainly can look into that, but it's it it's worked well for us and other maybe Cara doesn't think it works well for her because she has to do a lot of the work. but to keep some liquid cash at Northwest and then longerterm investments. Although Trust Indiana
025is fairly liquid, so this has a better rate of return. >> Okay. >> Right. No votes needed. Correct. >> Right. >> All right. Depositories for 2026. So speaking of, I would just ask that you approve to designate again Northwest as our primary local bank and to use Trust Indiana in accordance with state law. >> So moved >> by Tom, a second by Ashley. All those in favor? >> I All right. and our signatorries. >> And I would ask that you adopt a motion to approve Terara shock treasurer and B Crowder, deputy treasur as signatorries on our bank accounts. >> So moved. >> Second. >> Motion by Tom and a second by Jason for Cara and Brook to be our signitories. All those in favor? >> I carries 40. All right. Next up, our consent agenda.
026Um did you want to go through these Dr. Henshaw or >> I I certainly can. I don't think there's anything out of the ordinary. There is the latch key report which you see twice a year and uh I commend Mary and Jan who run that program for us and it's a actually a positive cash flow program for the district and they they do a great job with that. >> Um >> voiding outstanding checks is something that we do every January. Those are checks that are more than two years old that have not been cashed. There's one conflict of interest statement for a board member who has um interest in a company that does business with the school. And um the course title change is something that's been requested by the high school to to better
027describe what it is that we're doing kind of as we move into this new diploma requirements, new accountability system. And uh the agreement with the YMCA of Madison County is it's a long story, but the short version is that um by us approving this, any of our employees get an employee discount or a membership discount at the YMCA of Madison County and it's at no cost to us. So I had an employee inquire and I did some followup. So other than that, I think it's all pretty standard. >> Okay. Do I have a motion? >> Make a motion to approve the consent agenda as presented. >> Okay, I have a second. Second. Have a second. Is there any discussion or questions? >> Uh, not really discussion. I just wanted to comment on the personnel report
028that we've got couple of folks retiring on the certified side. Uh, Mary Lewis Walls, our school psychologist, and Diana Rei. And do you know what the combined uh tenure of those two ladies are? >> Well, Diana is over 40. >> Wow. >> And um Mary would not be that long, but it would be >> Yeah. about 70 plus years is kind of what what I thought. So, >> going to have some significant change at our in our district level special ed office this summer. And I commend them for kind of acting in concert as well as Heather Seabold for working with our principles to formulate a plan so that as we restaff those were going to be responsive to what we see as emerging needs. So looking for looking for some opportunities to to honor
029the work that's been done and then see what we can do to make it even better. Just want to commend both of them for their uh their longtime service in Yorktown Community School. 70 plus years between those two is uh a lot of kiddos affected. So congratulations will be missed. >> Yeah. Best of retirement to both. >> That's it. >> Thank you, Tom. Um I spoke with Dr. Henshaw earlier about the agreement with the YMCA and it's something that I would like to see us maybe pursue for our Yorktown Y or our Muny Y. So maybe making a connection. I know Ryan has some contacts there, but it's something that I would think would be a great benefit for our teachers and staff and community members here. So, something to look into maybe addressing that
030for them here locally. >> Think it's a good idea. >> So, I'm thankful that the teacher brought it up for the Madison County because I wasn't aware that that was even available for them. So, very thankful for that. All right. So, I had a motion from Jason and a second from Ashley. All those in favor? >> I consent agenda carries for Oh. All right. Next on the list, um Dr. Henchel has a report and I don't think that this needs a vote. >> No, just for discussion. >> Um as we have completed or are in the state of completing some of our um athletic facilities and sports performance facility, etc. I think it's a good opportunity for us to just pause and maybe philosophically at the board level think about what what is the expectation
031that the board has for levels of access. Uh who gets to use that space? Under what conditions do they get to use that space? And so I commend Miss Brewer for working on a draft. and it's it's uh allencompassing and it's live because it's a Google doc in its original form. But I I don't know that we want to word smith this. What I might just ask is maybe a couple questions. One is do you want how much how much of an expectation do you have for the general public to get into these spaces under some conditions, under no conditions? And uh I think the characterization that I heard from Paul Heiden was that there were thousands of people uh waiting to get into the sports performance center. And I think my my interpretation is
032that that space is built primarily for the use of students in Yorktown Community Schools. um those programs, feeder programs, what's the expectation for if it's available? Um do do you want to see that space leased out? What terms and conditions would that look like? Similar discussion at a different level maybe for the football facility. Um the weight facility is probably in its own category in terms of discussion about you know there's probably it's a higher risk facility. there's a lot higher dollar equipment in there, a lot more higher dollar equipment in there. And so just some feedback on that. And then the secondary question is we haven't revised our rental fees. I don't think they've been revised since I've been here. Is that true? So a decade or more of the same fees. Is there
033interest in looking at revision of just facility use fees in general or are we going to establish our own set of fees for these facilities? >> I remember we had this conversation when we were just in the planning phases of this and if the facility was going to be open to the general public and that was something that I was adamantly against. Um, it's a public school facility. However, it's still a classroom. It's still a teaching space. And I mean, I I know there would be a lot of conversation that would need to take place, but as a former public teacher, um, you know, they would rent my classroom out sometimes in the summertime for different groups that were coming through. And majority of the stuff that was in my classroom was my own personal
034stuff. And so, I didn't like the idea of my personal classroom just being wide open for the general public. um at all all the time without there being any type of supervision in there. The other problem that we were running into is we did not we we had a lack of space available for all of our youth that were participating in theater programs. I mean we were fighting for gym space. I know at one point my son's team was traveling to um another county to practice for space. Um, so I guess I'm confused as to why now we would have any availability open at all if we were building this out. There was a calendar that you had to reserve if you were a feeder program. And I guess that would be the next question
035too is what constitutes as a feeder program. Does it have to be a school associated feeder program that's being ran by a hired school employee or a coach? How does that work out? But it was my understanding we were maxed out on rental space for gyms um for feeder programs necessarily. >> When you say we, you mean your town? >> Yeah. As a school corporation, >> I think I agree with you that definitely was the perception. I think one of the things that has happened subsequent to that discussion is refining of just practice schedules. And I what I have been told is that that has improved significantly. Um varsity head coaches maybe taking a little stronger role in trying to help their feeder coaches develop practice schedules. What's a reasonable expectation? Does every single second
036grade basketball team get the gym all themselves one night a week or something like that? >> And then I think the use of event link has significantly helped us to to track that. and Stacy can jump in when I've gone off the rails. But I also think we basically said that our principles do get some level of autonomy in making those decisions, but um our high school athletic department does get to see the schedules for every facility. Am I right? >> And so that's allowed us to better organize that. Um I agree with you. I think the the intent of the sports performance space was for it to be to take some of the pressure off of other buildings as well as practices at inconvenient times for kids and coaches and parents. And so I
037anticipate that those two gym floors will be used pretty intensively by what I would call our programs. So what are our programs? Um we don't >> I'm looking at >> Yeah. >> So we so the intent of this is to give us um support in the process when we're approached to say that we have this acceptable use policy. Um these are the various groups. This is the priority. Um there is a section in there that gives the priority of use um >> in regards to classroom time versus after school extracurricular time. that also indicates um what would be considered a schoolbased use versus extracurricular versus feeder. Um so there are some definitions in there. >> I think we just want to know if what we have come up with aligns with your vision for that
038space. >> And wasn't that the discussion also on the sports enhancement facility as itself that there would be minimal games? maybe like some freshman games would be played over there, maybe some tournaments for volleyball, but >> it wasn't going to be the like >> right, it's primarily built for practice space. However, it you do have the ability to host smaller >> events and so freshman B, you know, we've had nights where we've had freshman, JV, varsity all the same. >> Yeah. >> Is that what is that? >> And Mrs. Brewer, when I read through this too, like with the field, the turf field, who I'm just curious how who's going to supervise like letting people in, I noticed. Is that going to be a time for you maintenance? I mean, that would could be a
039big job. And I know that that's going to >> Yeah, I think that's why we want to have um a process in there so that basically since we've built this beautiful shiny a lot of people have jumped the fence to get on it. >> Um, and so >> I've been notified of that, as a matter of fact. >> Yeah. So, we would like to have a process in place. We understand that that there are times when student athletes are looking to do workouts and and things of that nature, which has happened in the past, and normally that's run through a coach and in the absence of a head coach, an assistant, an absence of that, then if administrators available, if nobody's available, then the space wouldn't be available. >> Yeah. So, okay. >> I mean,
040those things have happened. Um, but to have it documented, >> yes, >> a place that we can reference that's been approved, um, I think we'll just there'll be less race and specific >> and I think anytime there's lack of clarity, you're going to hear about it. And so, we want clarity up front. >> I think Stacy, your priority of use list is Looks good. >> Yeah. >> Right. You know, one through four is, you know, which hopefully is 90 90% or more of the usage of the facilities are going to be, you know, for our programs are our extracurricular, you know, again, whether it's band, whether it's sports, whatever the case may be. And if there's additional time, you know, Vick and I were just discussing what what constitutes a YCS affiliated youth program. I
041mean, I think we can probably we're going to know, right? And if the majority of the kids in that program are your kind of kids, right? >> And it it's feeding into one of our varsity programs, then, you know, it probably qualifies. And, you know, I would guess that outside community groups is going to be >> probably not going to be a whole lot of time available. >> Yeah. And so, we have some prior um relationships with Latiana, for example, um our our local um the league. What do we >> Ja like >> right who have utilized our facilities for tryyouts and things of that nature. They're not specific Yorktown Community Schools, but >> sure, >> it services our our kids. And so that's those are the type of um entities that we envision that
042being like we're not going to rent this space out birthdays and um you know, wedding celebrations. That's not the plan. So, And I I think from my perspective, the wait room, who used the term shiny object? Somebody did. But when I was first here, there was a lot of access to the old weight room. Lots and lots of people had access that were not necessarily YCS employees or students. And some of that, a lot of that went away during COVID. I think you're going to face some pressure from people who say, "Well, we'd really like to get in there and and here's our justification and so we just want to know what your expectation is." I think the same thing is true to a lesser degree with the football facility just because there people feel
043invest invested. YFL was a big contributor to sure >> the capital campaign and so there's going to be an expectation that they're going to use it. We just want to have some discussion up front about what that's going to look like. share a little bit information about the weight room. So, so that is that is high performance equipment. >> That is not Nautilus that we aren't even we already have a system in place for how our head coaches are going to be issued a key. They're going to have to go through a training system with Cody to understand all various equipment before we even give them direct access. um if if someone goes in there who doesn't understand the significance of that machinery there will be an injury >> and it won't be minor. >>
044So I would just say as you have feedback if you want to share that with me share that with Stacy and we'll continue to work to try to refine a more final document and bring it back to you. >> I'm thankful for this document. Thank you for all the time that you've put into it. It's something that I, as Dr. Henshaw was alluding to, you know, like we're very gracious for the donors um that have made this possible for our school corporation, but it's also it's a public school corporation. It's not a pay-to-play um school corporation. And so I'm I'm thankful for this. So, thank you. Helps clarify. Still a working document. So, no vote needed. Is that okay? All right. Moving on to business. Um, resolution 2026-02 to transfer funds from the education fund
045to the operation fund. >> This is a hold over from when the general fund was changed to the education fund. And you are permitted to transfer up to 15% of your revenue in the education fund to the operations fund, but you have to adopt a resolution annually to authorize that. So would recommend that you do that again this year and if you don't we'll be we'll be having some discussion about transportation and a whole bunch of other things. So >> make a motion to adopt resolution 20262 to transfer amounts from education to operations. >> Second have a motion from Jason and a second from Ashley. All those in favor? >> I I motion carries for. >> Item B, 2026 2027 transfer student information and procedures. >> So this is the annual action to accept the
046transfer applications for fall of 26 27. Very similar to what you see every year. The only difference being that we did move our lottery our deadline and our lottery date up by one month thinking that that would maybe help us to get some clarity where people can be notified that their students are in earlier and then you don't lose students or lose track of that over the summer. But otherwise it's basically identical to what you've seen in previous years. >> Dr. Could you bring up the first chart again that shows our by by class >> numbers >> by grade? There we go. Thank Thank you. >> It would be helpful. We should probably should I know that all these documents are available to the general public, but it would be nice to share this maybe
047just from our school corporation because the rhetoric that you keep hearing is we're busting at the seams. Um although you know like I have a child that is in one of those classes that is kind of busting at the seams but um some of our numbers are down and we have skewed that kindergarten into first grade. Um as of right now I don't think we've had numbers to show that an additional kindergarten teacher is necessary at this time. >> I mean we'll we'll evaluate that as we get closer to next year. And of course we have eight sections of kindergarten currently because of those numbers roughly in the 180 range. And so we'll evaluate that and it ideally it' be great if we added a kindergarten and you know then the first grade. >> Yeah.
048>> Or we we keep the the first grade is >> but um it's also possible if those numbers hold and next year's kindergarten numbers are comparable that you're making the same evaluation for first grade and kindergarten. Um but you're absolutely right. If you look at the numbers, basically five to 11, we're at or near capacity or above capacity in almost all those grades. And then in our lower grades, we are well below capacity in most of those. And um in some ways it's okay because that gives you space to take kids in in those earlier grades. So it gives you some opportunity to have some growth going forward. And you know this is the first year I think one year during COVID we were down slightly but this is the first year we've had an
049enrollment decline in about 15 years but if you look at suburban districts all over central Indiana that is the trend in Hancock County and Hamilton County and Johnson County and the why of that is not really well defined at this point but um trying to evaluate whether this is just an anomaly or the normal. >> There was a report just released um last week, the >> highest I guess it would be the opposite, the lowest birth rates um >> yes, >> ever recorded for the US. Again, so >> if we're looking at the trend data, I know we've talked about this before, but >> during COVID, if you were wanting to plan a family, that was not probably the best time to be bringing a child into the the world. So there's people probably we're
050also seeing higher spontaneous abortion rates from that as miscarriages and economic trends, homeschooling trends. But >> it's going to be I I think people are just more willing to try alternative things um than they would have been earlier. And I I think it's somewhat common if you look at the numbers for people to delay entry into the public school system. So I'm going to do kindergarten at home. I'm going to do it a different way. and then eventually maybe I'll put my kid in first or second grade. So, we'll just continue to evaluate, but we'll have space for transfers in several grades. >> And we've already met that 225 benchmark. I know like our current eighth graders, our sophomores, why don't we already have those closed? Are we waiting for them to see if they're
051going to reenroll? >> That's a million dollar question. Yeah. So, okay, take uh take the eighth grade at or the ninth grade at 231. >> Um, we did that last year. So, we're many years into the transfer process and I think especially people in this office were the gatekeepers to that information. And so, where we were clearly well above the capacity, we just said upfront and you approved that. Yeah, >> that we're not going to accept transfer applications in these grades. We won't even have a waiting list. We're not going to give you false hope. >> Well, in many of those grades when we started school, we were below capacity and we had no ability to go back and backfill it. You have a natural attrition that just happens as kids move >> and we
052had no waiting list for people to get in and we've been really clear that we weren't going to take transfers. So, there was nobody coming back and asking. And so just from uh a cash flow standpoint and a capacity standpoint, we want to be in a position where we can say if there are people who want to get in, it'll be better for us to take the application and then go through that process rather than just unilaterally say up front that we're not going to take them. >> Okay. I think that I don't know that it cost us a bunch, but it it was probably in the neighborhood of 15 to 20 students that we probably could have enrolled that we did not enroll because we didn't accept transfer applications in four or five grades.
053>> And our current census now is about 20% of our of our total enrollment. >> It's about 25% transfer students. >> And we're still planning to to do an updated census study. in 2026 demographic study to see what potential impact of the Dory and the other the Michelle and >> yeah yeah I mean there's see what that might mean as far as IND district students Jerry McKibben still does them he's the one who did our study in 2017 so he's still actively doing it >> on topics at all on the application to transfer. I noticed that in the rules it was stating like this is also going backwards like the survey questions. So if they're already a a student at Yorktown but they're a transfer student um >> who reviews the rule like if they
054had like 10 or more absences >> they're all sitting up to answer your question. >> Well I know like one of the papers only had Kelly's email on it. Is that is that paper just for PVE or is that for all of our transfer kids? It said email it to K Turner. I was like where Kelly >> probably we have internal tracking. Okay. So um as far as attendance specifically >> and all of the letters that we send regarding attendance, this is your 5day, 10day, 15 day. there is a statement that very clearly says if you're a transfer student and it cites the um the Indiana code and that that can be um we your transfer status should you reach um the 10 unexcused absences and then when we get to that 10 unexcused absences
055there's additional conversations and meetings that happen with families um and then we get we get to that place and we we do have to revoke and the same happens Um there there are some disciplinary items as well >> and so as we approach those um when they occur >> it is it is a meeting that takes place and a process that has to happen. >> So have have we revoked transfers? Okay. >> And and remember this this has been evolving law. You would remember from your experience in the classroom. It used to be kind of the wild wild west where >> the receiving district decided arbitrarily whether they were were not going to take individual cases and so the legislature said no it has to be one of these reasons and the other thing that
056I would say is um you take the kindergarten discussion you're using the same criteria in making your enrollment decision but you have no history. >> Yeah. And so then the other piece that's out there that I will just share is this is state statute. And so once these students are under IDA, that's federal law. And there are other federal civil rights, special ed protections that circumvent the school's right to revoke transfer if special ed status is a factor. and we've we've tested this and not performed very well. So that's you know it's it is a balancing act to try to figure all that out. >> All right. Any other discussion? >> Do we need to adopt this? Please do. >> All right. Do I have a motion? >> Uh so moved. >> Motion by Tom.
057>> Second. Second by Ashley. All those in favor? >> I. Motion carries. 40. All right, moving on to closing comments. >> I did have one. >> Oh, okay. >> In there. I don't if you saw it under business. >> Through tips. >> Oh, there it is. Yeah, it's on the >> Oh, the electronic version. >> You might refresh. >> That's okay. Let us refresh here for a second. >> So, I just got this today. >> Okay. and you've approved the concept of the roof bid of SPG went through that whole process, >> but remember we're actually purchasing this roof through cooperative purchasing through tips and so our contract is going to be through Duralast and this is the contract that they have presented. I have asked David Yansy from Skilman to review it and he
058did it in the space of about an hour and had half a dozen suggestions which I've shared back with your last. So what I would like for you to do if you're willing is to just approve authorizing me to sign the contract once it is in the form that we want it in. It's the the dollar amount is accurate. Um, and it includes the Durast charge in there of $1,869,3763. But once we have it in the form that we're ready to move forward in order to get it scheduled, I would prefer to not wait until the February meeting. So, we want them to get on the roof as soon as the weather clears. >> Right. I make a motion to approve Dr. Henshaw to negotiate and sign the contract with Duro last. >> Second. >>
059Motion by Jason and a second by Tom. All those in favor? >> I I thank you. All right. Now, closing comments from Dr. Henshaw. Well, welcome back to the second semester. And I've already been out and said several places that we're approaching my favorite holiday of the year, Groundhog's Day. For me, it's the end of winter, whether whether he sees his shadow or not. And sorry if I come around and ask you to take down your snowflakes and snowmen once we get into February. That's the kind of mood I get in. But >> can they put up the countdown to spring break? >> Well, I'll leave that up to them. But appreciate everybody's uh work and coming back and uh I'll leave it at that. >> Do you want to just comment real quick since
060we did talk about the the gym project with uh kind of our tenative plan for ribbon cutting sort of open to the public tour. >> Yeah. So substantial completion date is currently set to be January 31st. We won't apply any pressure to anybody that might be in the room and see whether we're going to really make it. We're close. It's looking good. Um the office has been moved. So I didn't see the trailer the other day a couple weeks ago. >> But I think by midFebruary we'll be in a position of where uh all the cosmetic stuff will be done. Some of the signage will be I think the exterior signage is scheduled for then and fencing. And what we have typically done, I'll confer with Miss Brewer on this, but we typically invited our
061oldest grade level in each building to be present uh for the ribbon cutting and let the principles choose some students to be there to cut the ribbon and do the photo op and we can do a tour. I mean, really, it's whatever you would like to do, we will gladly do. So, I'm I'm probably targeting mid mid to late February sometime just to be sure ready. Is the gym for being used yet? I know you >> No. >> Okay. >> And I I talked to Brennan today and I think we're there. The bleachers are missing some seatboards that were backordered. Uh the end users have been trained on all the equipment. >> Right. >> We're waiting for some feedback on the acceptable margins on the gaps in the wood floor. >> Okay. So, we don't
062want to be on. >> Um, many of the graphics, signage, and that sort of thing are up. Not all of them, but it looks very stunning in there. And, uh, then I think I've shared with you before, but, Brian Wagner is continuing to gather quotes for some other cosmetic work inside and outside of that building that we'll do on our own, outside of the project as we go forward. So, >> we will need a little bit of time. We have a lot of trophies to to move. So if I would really love for our state championship trophies and things of that nature to be in place before we invite everyone in so that they get the whole wow factor. You will race us at that time. >> Just tell us when. I don't >> I
063know people are anxious to see. >> Yeah. So >> and and I will say we had it open for the varsity boys game on the 9th. And uh I received a lot of positive comments and saw a lot of people peering through the windows and using their cell phones to take pictures. And one of the probably one of the nicest things is that what Stacy used to call the rotunda. You know, it wasn't a great gathering spot during ball game because the doors were right there and 10 degree wind blew in there, >> but it seemed like a really great gathering spot for people that were out at the concession stand or before at halftime. So, it's kind of neat to see. >> All right. Board comments or something, Mr. Brooks? >> Yeah, I don't
064think I have anything to add. Thanks as always to the staff and and everybody for attending the meetings and those who spoke up. Appreciate you coming. And yeah, I have anything else to add? Especially, >> uh, I want to give a shout out to the Yorktown High School Quiz Bowl for placing third at the W conference and the Yorktown High School bowling team for winning the sectional and going on to regionals. And the middle school wrestling team's been doing a good job, too. I went to some tournaments over the weekend to see them and thank you ladies and all of our staff for coming and thank you for speaking tonight, >> Mr. Tom. >> Okay, thank you. Not a lot to add. Hope the bowling team can keep things rolling along. >> Sorry. Yeah. Um
065anyway, hope everyone had a great holiday and welcome back to uh to second semester and I've heard it's off to a good start as well and thanks to our leadership team at our various buildings. Appreciate you all. Uh thanks to folks who attended tonight and who spoke and uh like I say, follow up with Dr. Henshaw for some additional feedback and uh yeah, that's it. >> So, we'll keep it short. I just want to thank Dr. Henchel for always having us well prepared before our meetings and for all that he's doing behind the scenes. It's greatly appreciated. And to all of our staff, thank you for also coming to our meetings. Um, thank you back there for running all of our tech equipment also. So, appreciate that. And got our TVs up and running. But
066thank you everybody. It seems like we're off to a a great start for second semester. It's finished strong. So, enjoy the cold weather. And because we're at the bottom of our agenda, we do not have to officially adjourn. But >> you have to officially >> We're going to officially adjourn, but I wouldn't have to take a vote on it. >> There you go. >> Thanks, everybody. They