001reconvene our December 12th 2023 regular board meeting um please be advised that this meeting is being recorded um we'd like to start with the pledge allegiance with students from Spring Valley Academy States thank you okay we need to to um item 3D approval of minutes of previous meeting I move to approve the uh minutes of the previous meeting all second any questions all in favor say I I I those have been approved and our next item is the approval of the board agenda which I believe we would like to approve an amended agenda yes so we're going to remove item 7A number nine this is on the business consent agenda for Award of pizza contract I move to approve the agenda with the Amendments second any questions regarding all in favor say I I I
002those have been approved with the amendment um item 4A other staff Communications do we have any other staff Communications no other staff Communications okay then we get our Spotlight on Spring Valley Academy all right so Matt's queuing up the video and you can go ahead and get it started at anytime Matt and where does your path to College and Career Success begin with Avid at Spring Valley Academy we're on our way sixth grade is not too early to begin thinking about your future the skills and habits you'll develop now will set you on a path to success Avid includes tutoring sessions and additional academic support making sure you understand your subjects and stay on track you'll conquer challenges achieve your goals and build confidence in your abilities Avid creates a close-nit of students and teachers
003who support each other which will help you make the most of your middle school experience here's a few ways we'll make sure you fit right in at your new school you'll have your own special lunchtime separate from us seventh and eighth graders so you can chill eat and chat with friends your age locker rooms can be a bit of a new experience but that's not something you'll need to worry about as a sixth grader you won't need to change for PE this year just come as you are and get ready to have some fun we've got great electives that will will help you discover what you love learning and doing like strength [Music] training media 2D and 3D art computer [Music] science Communications ASB yearbook and more so if you want to make school exciting
004and get a head start on your dreams come and join us your path to your best future starts with Avid right here at Spring Valley [Music] Academy so if you remember we highlighted actually let's get a round of applause for first I was really we recorded um one of these for each one of our uh middle schoolies uh to start next year with sixth grade transitioning and this was svas and I think svas was uh one of the favorites like we we thought the video came out so great uh we had SVA here at a spotlight um when the school was just initially moving in the direction of going schoolwide Abid and um that wasn't that long ago but uh SBA has an incredible new principal principal loother and she's here today to share a
005little bit about the school we just thought it would be a great opportunity to bring SVA back so that you all can meet uh Liz as well hi everybody I'm Liz loother I'm the principal of SBA thank you to uh superintendent Fano and our Board of Trustees as well as our cabinet members um I brought with us some students here representing our AVID program ASB and our future principal deir so he'll be famous someday as he is in the videos as well um Spring Valley is experiencing a wonderful rebirth at our school site and within our community our uh campus looks amazing thank you um for the new paint and construction we're almost complete on everything uh and we have noticed a huge difference in our community the feel um the vibe on campus it
006is feeling great at SVA uh um we have amazing things happening and I just want to highlight some of our programs and I'm sure you'll recognize some of the programs that you see in the board dos as well um first off is our AVID program that you saw in the video Avid is growing at Spring Valley Academy it is emphasizing strategies in writing collaboration organization rigor and all of these are being implemented in every single one of our classrooms our Avid elective class is seeing guest speakers we're starting tutoring groups um and we're looking at Future choices in College and Career this past week the students had guest speakers from the first Avid class in Claremont High School and they talked about the AVID program rolling out and how it changed their lives even now
007that they're adults so that was a very special moment for our Avid kiddos um the students are doing great for Avid they're rolling out community service projects as well they made some um cards for Thanksgiving for one of our local um um assisted living homes in the area so also at a at um SVA we have a wonderful elop program going we not only have a elop program for a teacher who offers intervention in reading but we also have taken a uh advantage of the elop club program uh and we are rolling out 10 different clubs to our students this year and we are focusing on social emotional learning and that is to focus on self-awareness self-management social awareness relationship skills uh and responsible decision-making all of those topics are encompassed in topics that kids
008love in football in soccer in volleyball in art and gaming uh tutorials of course conversational languages and Esports and our teachers are connecting to kids and helping them build relationships um with each other through those clubs and elop funds uh I I'm not sure if our cabinet's aware but we do have an exciting announcement with um Spring Valley Academy as well as for Parkway we've joined the San Diego County Office of Education Career and Technical education grant and this grant has been um selected to be funded so with that um we did do an Ask of $100,000 to help fund new elective Pathways uh in the coming years to connect to our high school CTE Pathways so we're waiting in the next couple weeks to see how much money we get from that Grant and
009we're very excited Spring Valley looks looks forward to offering Pathways in uh engineering technology health and Sports Medicine arts and media business entrepreneurship all starting next year we're also as you can see gearing up for our sixth graders to come to Spring Valley Middle School or at Spring Valley Academy um our sixth graders will be grouped together in one section of our campus separate from our uh seventh and eighth graders they'll receive two elective wheels and in these two elective Wheels they'll have six different trimesters experiencing all of our electives on our campus so they will be able to dabble in every program that we have offering our sixth graders the chance to see all that Spring Valley has to offer with that I just want to share that I have loved being in the
010first months at Spring Valley um I look forward to the rest of the year at Spring Valley and um it's it's just a gem amongst the Helix and casad deoro neighborhood um uh anyone any student any staff member is lucky to spend some time at Spring Valley uh our teachers work together collaboratively each day with our students learning new academic skills developing social competencies and growing into the best version of their future cell so thank you very much for letting us highlight Spring Valley Academy and Liz could you introduce your um your students and we'll have them come up and take a picture with a board president as well sure we have deir come on up and then we have Bobby and Selena come on up we'll take a picture okay thank you aesome job
011thanks you guys you guys want to head we'll get the m okay our next item item 4 C is report of action taken in closed session and there was no action taken in Clos session no action um moving on to item 4D which is our public comment I do have some requests to comment cards and we will be taking comments through online if you raise your hand right yeah through zoom using the the online feature all right so we'll start first with the comment cards that I have in my hand uh Mary alenu good evening superintendent Feliciano members of the school board and cabinet members my name is Mariel and Shu and I retired this past June as um after 18 wonderful years as a library mediate Tech um at Lisa Dale and CDO and
012I will apologize in advance I know I'm going to go a little over my three minute limit but in this season of gratitude and reflection of book challenges and bands I feel the need to share with all of you a message of gratitude for your continued commitment to affirming and celebrating the rich diversity of our community back in October ber I attended an event and met a woman named Corey who lives in San Diego I told her that I'd recently retired and we talked about the challenges faced by school districts and librar Librarians right now I spoke of our District's firm pledge to support all of our diverse students and told her to check out the wonderful blog posted on the district's website back in June celebrating juneth and pride month I shared that our
013superintendent had been quoted in the Tribune affirming that lgbtq plus students are valued members of our community by this time Corey had a huge smile on her face she excitedly pointed to herself and exclaimed that's my family my community thank you for your good work so tonight I share Corey's heartfelt thanks with all of you your commitment to respect equity and inclusion for all students extends beyond the boundaries of our district and gives hope to others in the greater San Diego region this same commitment is reflected in your support of our school libraries a few months ago I shared with Mr Feliciano about a certain student at CDO we'll call him by his initials em he's now sixth grade I saw that he was searching the library for just the right book to check out
014and I called him over and held up this book I color myself different written by Colin kernick so I asked him em do you know who Colin kernick is the famous football player he wrote a picture book about his childhood would you like to check it out and he said yes so two days later he returned the book along with a book review that he had filled out listing things that he had learned including this statement he wrote the book showed me that I should love myself for who I am so many of our students come into the library with open and questioning Minds searching for books to help them deal with tough issues books that will help them understand the world around us books that will inspire them thank you for safeguarding their right
015to do so and finally a personal thank you for me a woman of color a mother of three wonderful children all of whom went through our district schools and a grandmother of two beautiful new lives I tell you there's nothing like being a grandparent to make one contemplate the kind of world our children will inherit I am truly grateful to be a member of this community thank you thank you um Andis good evening um first of all I just want to wish all of you a relaxing and refreshing holiday break isn't it crazy to realize that almost or more than onethird of the SCH years almost over I know from experience that this is a well- needed break and prepares teachers in staff for the long haul ahead so I wish you really truly relaxing
016time but I also want to commend you for considering the adoption of resolution 23247 I read the description of the board's purpose and let me quote part of it its primary responsibility is to act in the best interest of every student in the district the board also has major commitments to parents Guardians all members of the community I realize that you're not able to respond to any comments or questions during this meeting but I still want to ask and hope you'll respond at another time how does each board member discover and understand the concerns of your constituents in other words the parents the Guardians and members of the community I was really happy to hear you manura last time respond at the end of a board meeting to some of the concerns expressed by steam
017Academy and you said something to the effect that that's in my area and I want to follow up on that that was really encouraging um in my experience and other board trustees have had informal opportunities for stakeholders to meet and chat with them I'm new to this District board so you can enlighten me but it seems that the only way to engage with our trustees is via email or to address the board at this meeting for many families this limits the opportunities to know our trusties and reduces our interaction to monologues at the podium like this or to wait until an issue becomes big enough to complain about an email for the board members have kids in district schools it's easier to see you at events um but for the other board members your visibility
018is limited I understand the resolution states that making decisions is based on the interest of the entire district and not based on the specific trustee area you were elected to represent but if you're not engaged with your area how is the entire District served you are trustees and I believe building relationship is a key to developing that trust in you i' just like to encourage each of you to actually be proactive and provide families and residents in your areas informal opportunities to speak to you so we can all confidently believe you know who your community is and what's important to them and we can trust that you're serving us whole well thank you thank you uh John Bosch good evening distinguished members I have a problem with the pizza contract it should be reinstated pending
019your investigation because it was pulled without any board member just one person pulled the contract that's very unfair so I'm asking this board to reinstate the original contract pending the investigation on the letter of protest and that's about all I have to say I think it's fair I don't think that what happened was fair we're a fullservice bakery and pizza manufacturer we could provide muffins cookies pies danishes pizzas we do between 200 and 500 pizzas a day that's a lot of dough so I'm asking this board tonight to override the suspension of the contract that belongs to Marina the owner of American retro we did nothing wrong a tiff with her daughter caused all this stuff and it's just not fair thank you thank you Celeste camp post good evening um I've never done this
020before but um so I'm a little nervous uh I am from the um area in Spring Valley where Loma Elementary is I just moved there and um when I was taking my son to school I noticed that the area was a little hard to like walk up to um there was trees and brushes every everywhere there was poop everywhere and so I did bring it up to the principal and right away they were able to like take care of it which is really great um also the the crosswalk didn't work so um we called coworks and they were able to come out and fix the the issue um the only other concern that I had was the um speed that the cars travel so um when I called C Ro Works they said that they
021would talk to um the um sheriff's department or bring it up to the next meeting and so I really haven't gotten any updates but um I know that the principal said she would you know try to see if she could get them to um adjust that there's not a a speed limit where the school uh it's what it should be um I believe it's supposed to be 25 in a school zone so when you're going um East uh it's like I guess it would be East um there's nothing that says what this be limited so the cars do go pretty fast up and down that street um for a while you would see kids crossing and it was extremely dangerous so when I brought it up to the the the supervisor with coworks he's he
022mentioned that um it wouldn't really be safe to put a crosswalk walk in there but um we you know we spoke and we kind of talked about Alternatives and one was um uh what was it I'm sorry um maybe you know letting them see how fast they're going like a like a speed check and then just placing a um a sign that actually says what the speed limit should be so um that was just one thing that I wanted to mention to the school board thank you thank you do we have any participants online with their hands up uh we do not have any hands raised on on our Zoom okay and I have no additional comment cards okay moving on to item 4E the public hearing for the um extended school year waiver do
023we have any speakers for public hearing okay so we're moving on to reports and that's our first interim budget report and I'm excited to introduce Tina Douglas who's our new assistant superintendent of business services and she's going to share the first interim budget report riveting riveting information no one gets excited about numbers like I do maybe so but beyond that um so I'm going to share with you this evening our first interim report for the um current fiscal year I I don't read by my I don't read my slides so just so you know I just kind of use it as talking points but you you all have access to the information um so we're required to do a first interum report as well as a second interim report an adopted budget this interim report
024is a reflection of actual revenues and actual expenditures as of October 31st and then a projection of where we think we're going to end the year um at the end of this fiscal year so that's ultimately what these numbers provide to you um what I will share is that a first interim report a second interim report the budget are all projections there's only one time where we're sharing the actual numbers and that's at the end of the school year so what I will tell you is they will be the numbers will be different tomorrow that's just the way the budget works the it's a fluid um uh depiction of where the board's priorities and um goals are so I just want to make sure that you understand that and that's where the second inter room
025report comes around where we provide an updated assumptions and updated estimates and then um at the end of the year we present the actual information so as we're um writing and bringing forward information um to the board the first interim report um that we're presenting here is a positive um certification and ultimately what that means there's three different certifications positive means that we can um pay for all of our obligations over the course of a three-year period of time um the the first interim reports require us to submit a budget for our current year and our subsequent two fiscal years and so I'll talk a lot in terms of three years and multi-year projections because that's what we need to show but positive is what we're certifying and that means we can pay for all
026of our obligations um qualified means that we may or may not be able to pay for our our obligations and negative means we cannot um so just so that you know those are the different certifications and we are um positive so we are in the cycle of um our budget where we're looking at the information um for first interim we now have what our ending fund balance actually was because prior to that it was um an estimate based on that so the first interim report is the first reflection of our actual ending fund balance and so the numbers change um from from the prior report that we provided um what we'll be doing after this and we'll talk about next steps at the end of the presentation the governor's budget comes out in January there
027will be some of us that will go to the governor's budget Workshop we'll um update and get ready to start looking at our next Year's budget for 2425 it seems kind of strange to say that that seems like it's so far in the future um so we'll be looking at that and then um changing assumptions bringing based on what we know at that point in time um and then providing the board with an update at second interum as we get into the budget development cycle um so and then the governor's budget releases his Revision in May and then we if we need to we might update again before we actually adopt our budget our budget in June um what goes into our budget are assumptions and so um based on what we know at this
028point in time um one of the things to point out is that um lame Mesa Spring Valley similar to the entire State there's only a very few number of school districts that are actually growing in enrollment we are experiencing a decline in enrollment um which is what we're seeing across the state in general like I said very few school districts are actually growing at this point in time so where we are right now terms of our enrollment is um we're at about 10 a 10,600 students um as an estimate um we are projecting a slight decrease in that multi-year projection of about less a little less than 50 um and so just those are some of the things as we are looking at the budget um enrollment we use enrollment numbers to staff um and
029then we actually get our Revenue not on enrollment but based on our attendance if the kids show up we actually get dollars for them we don't get dollars for them if they do not come to school so um that's why I wanted to share the information with you because while they are two different things um enrollment is how we staff and the attendance is how we get Revenue um and so those are nuances that we work through as we're going through the um budget development cycle look at that I went ahead and already talked about this um so I'm going to jump over that one um the state revenues um as uh you see here in this slide um we are um in the state where the economy seems to be um slowing down a
030little bit and so one of the things that we are hearing at the state level it from the legislative analyst office um and they're a non nonpartisan group that kind of does an analysis of the state's economy and what they're looking at right now in terms of a projection of uh Cola the cost of living adjustment um where in the second year so the budget year coming up 2425 we were um were projecting in our multi-year projection a 3.94% cola the legislative analysts office right now was saying that that probably will come in lower um to the tune of about 1.27 is what they're estimating right now um we have not put that in our budget we won't put that in our budget until we actually get confirmation um after the governor's budget is released
031then we'll update the assump but just something um for for you all to know um as we're going into the next budget cycle and I just want to commend the board for having the commitment of um providing and making sure that we're setting aside an additional amount above that minimum 3% requirement I'm sure you all know that the 3% requirement for us doesn't cover even a month's worth of payroll or six weeks worth the payroll is typical um and so appreciative of the fact that this board has made that a priority to set um additional money above and beyond that minimum um requirement so um these are some of the um assumptions that we have in our um first interim report you probably have seen this at um budget adoption we get money um based
032on um per student amount depending on the grade span that our students um come to or that our students are in and so these are the numbers here in terms of um the dollar per student and then depending on the demographics the supplemental Grant will get an additional um bump up in revenue for those students and then um for anything above that we get what we call a concentration Grant um so these are um students that um are our highest need students um there are students that qualify for free and reduced meals our students that um our English Learners um off Foster use students and and um they're tied to to that l cap um the local control accountability plan because that's the plan where these funds are supposed to be used for um improving
033or increasing services for students and so um we've we um share that with you so you know what the um dollar amount per student is and just to point out um just the more people here I think the the better everybody understands because it is complicated um when you hear Cola and you hear that the state provides an 8.22% Cola that does not necessarily translate an 8.22% increase revenues so what that 8.22% increase is is that per student allocation so if everything stayed the same our enrollment stays the same our Ada stays the same we're getting an 8.22% increase yes because all things are staying equal but if we have L if we have less revenue and so I think that's important to share for um people to understand um so um there are other
034resources that we provide um to our school sites and and as men need students because they need the the um more um increased supports but we also have outside of that some other Revenue sources that are provided based on the need of the students at school and a big a big piece of that is our Title One money and so um depending on the student population a particular School site may get additional Revenue um as opposed to another school site because they have a higher um population of students that need that additional support so one of the things that I heard um coming into the district and you'll notice that my presentations might shift a little bit from first interim to Second interim to budget um I will adapt based on questions that I might
035hear from board members based on public comments um coming in I heard that um there were some questions about um the variances and not being able to see the variances from one budget report to another it does require um setting up the financial system in a way that we're able to do that so while we were not able to do that for the first interim cycle we do have staff that is trying to get that done for the second interim cycle but what um staff did do was create a summary report with the variances so that you can see what the change was from one period to another so that I don't think is something that you've seen in the presentation and then I also provided just some big picture reasons as to what those
036changes were for so that the board has an understanding of why it changed from one period to another so you'll see for federal revenue we had some changes in some of our onetime funding um some increases in funding for our title programs and then um deferred revenue that's a uh accounting term um it's money that we received in a prior year but um we didn't earn it if you will because we haven't spent it so it gets moved from one year to the next basically um State revenues decrease and um really it's just due to um increased um Grant awards that we have new projections on from the um State and then um principal apportionment allocations changing from the state as well and then we had a change in local revenue and it's really the
037the property TA or the property taxes the um interest that we've been receiving on our income has been significantly lower and um the money that we now have in the county treasur the interest rates are a little bit higher so the local Revenue increased because of those increased interest rates so you'll see here what the variances were from one period to the next and then we also provided some information on what some of the major changes were from um in the expenditure budgets so the benefits um due to the um Asus program for our sr3 funds um and then looking at books and supplies we've had some changes from the prior period because we um were not able to adopt last year so and had the books were not received in time and so we
038have to pay for them out of the current year budget um we've got some increased allocations for lottery so just sharing here some of those variances and why the budget changed from um from last period and then um Capital outlay we've had some increases there our Child Nutrition um Department received a um a grant and so um spending some building Improvement Grant funds there um and then some additional um Tech equipment um in addition to that um so so you'll see that in our next report um the hope is to try and have that done within the Sachs document so we don't have to create a separate spreadsheet but I'll also continue to provide any of those um variances from one period to the next so you have an idea of why those changes came
039about um and then um we've already talked a little bit about this our budget does assume um these numbers and so the cola this year is 8.22% I share with you that the M multi-year projection for the subsequent two fiscal years the second year is 3.94 the third year right now was projected at 3.29 um we'll update that as the governor releases his budget because those assumptions will will be updated when um his budget is released in January so just to kind of share where we are then in terms of the multi-year projection you'll see here our total revenues on the current year is about 1.86 um and then um in 2526 it um is about 1.83 and then our expenditures um total um in the current year about 198 million and then um 194
040in year three um and ultimately that change in year three is really due to you know one-time funding going away and so um be because of that our assumptions in our expenditures are decreasing um so we'll take a look at this um and provide another update to the board um at the second interim at that point we'll have some information related to the governor's budget and we'll update our multi-year based on the new information that we receive at that time and then just sharing kind of where we are what our um ending fund balance looks like over the course of the um three years and while we are um in each of the three years um deficit spending um I think it's important to to point out that um again like I had shared earlier
041um really appreciate just the board's commitment me to setting aside additional um Revenue um for the um Reserve above that minimum 3% um requirement so we'll be taking a look at kind of all of these assumptions going into that next cycle really making some adjustments where needed um as it as we update our assumptions and taking a look at um kind of one-time funds and what we're funding out of that um and um as we prepare for that next budget cycle um both Meg and I working on Staffing and it's a really big group effort it's not just one person because both departments work on that but those are some of the things that we'll be looking at um um as we are coming into that January cycle um talked about that already okay so
042next steps where do we go from here um we're continuing to monitor enrollment um we just got our first um swipe at our enrollment projections for next year we are working on Staffing and what that looks like like we'll be having some conversations and sharing um uh budget information and Staffing information with our principal leadership teams at our January meeting and we'll be going through all of that and then just kind of looking at what our multi-year projection looks like and where our priorities are um from there and then we'll be bringing forward uh board information in um uh March when we come back for our second inter room report questions I know you're dying to ask something and I do want to say um just to point out Seth um here he's our finance
043director um really appreciate him and his team typically when when the finance department is working on their first interim report they're also working with Auditors as they're trying to close out the prior year so it's a lot of work and effort so appreciate um Sean and the finance department um for um working on the um interim report for us but happy to answer any questions I have one question about the multi-year projection for the revenues um we're showing a slight dip next year and then an increase the following year and um I was wondering why it goes down and then goes back up because I know that the cola goes down I know in previous times that we've had budget discussions we've talked about different reasons for dips being like you mentioned the the cola
044not necessarily being you know that's how much we more we're getting in money but um there's other factors that go into into play with um enrollment and Ada and and all that good stuff so yeah yeah so that if you're looking up here on our revenues that that dip and kind of going back up is in our federal programs um and so it I'm as I'm up here trying to dance a dance because I don't know off the top of my head um it's all related to the federal dollars and so I don't know if Seth has the number off the top of his head or the rationale either um but we'll we'll get some information back to you so we can provide you with why it's going into that dip um but because the
045majority is it of it is within our federal um revenues I would assume that it's related to some of our title programs and our assumptions that we have um within that program itself but we can provide some detailed information awesome thank you uhu I have a question about the declining enrollment projections um does utk and the addition of additional classrooms design help the enrollment projections it actually does yeah so as as you know we might be going down overall with the addition of TK programs Etc that actually helps minimize what maybe we otherwise might lose by not having um some of those program so yes thank we went if you think if you think back just a couple of years we were looking at uh enrollment declines each year in the 2 to 300 range
046and it it's significantly our decline has significantly declined we're projecting 47 so it's really not a lot in the grand scheme of things it's actually really good news um my brain is a little fried at the end of the semester so I'm just going to kind of go over what I'm pretty sure is how it works but um uh the Ada prior to the pandemic was like this is your Ada for the year and so this is how we're going to fund you and then they adjusted it because enrollment was declining to a three-year that it's a rolling three average okay is that something that is going to continue uh as things kind of maybe they're they're talking about it they're also talking about even and and I think appetite but they're talking about enrollment
047funding I don't think there's a lot of appetite to do that because it's the same pot of money and you're going to have winners and losers in terms of you know districts and at the end of the day we we want kids to come to school right they're losing out on the instruction but um but yes so there's a little bit of conversations around both of those okay cool one thing last year that was unique that we were able to put in for was actually a waiver for um I think it was last year for covid based absences um which held us flat it was like a state of emergency thing I don't think that's something that's available to us this year um unfortunately so it's something that we'll be watching really closely and it's
048hard because you know coming out of the pandemic where our attendance might be decreasing we actually want you know and we and the messaging is keep kids home if they're sick you know because it could impact so it's kind of like we're we're creating our own kind of issue if you will where in a time and space we would have you know students coming to school the message has shift shifted since after covid um and so I think that's another issue that people are dealing with across the state not just us but across the State that's something that people are are grappling with as well I'll just say much like last meeting you know we had two reports that are serious uh serious Nature has kind of a grim future you know we we highlight
049the reserves being you know very very nice in the past and year after year going down I think we was over 30 something last year and now we're seeing it dip down to four 14.3 so just like the uh I ready numbers right you know it has the reality that the district will have to face it's reality that probably most has to face so so it's a thank you very much for all your hard work and make you know presenting a very complex and difficult topic so thank you any other questions thank you thank you all right our next item new business um 6A this is our Board of Education schedule of meetings I move to I move to approve item 6A second any discussion or questions regarding the meeting dates and schedules okay all
050in favor say I I I opposed all right those will be our meeting dates um and the next item item 6B is the election of president vice president and Clerk and the appointment of secretary through December 2024 oh yeah so obviously saw this uh coming up from last meeting where we first first mentioned it um yeah I mean my preference is to maintain or there is some shift that's fine but uh Rebecca is staying on as president if Min wants to stay on as uh vice president kin as as a clerk I think the relationship going on between David and Rebecca is is a good one I think we have Rebecca understands the role and leads it leads the group well meetings are smooth and so uh that's my preference but uh everyone else will
051have their own so thank you for your kind words and I I would be happy to serve in this role again if the board would would like that if not we can talk about it but I agree with n um I'm happy to continue serving as Clerk or if someone wants to serve as clerk I'm also so happy to allow someone else to have a more slightly more significant role sign signing the papers um I'd be interested in serving as clerk if manable okay so we'll need a motion and a second for the officer yeah I'll motion for maintaining the president as Rebecca the the vice president of manura and then the clerk will move from Caitlyn to R I'll second okay any further discussion I just have a quick question because I know it's
052an election year next year what would happen because I know we're going to 2024 what would what happens because me and Nathan are um with those roles well obviously um how does that work so well in the past right the election would happen in November and if you this meeting would be the first meeting with new people if you did not W whenn your election or right so then there would we would have the same action item but it would just be different people sitting so right yep yeah y That's why it aligns with the it's actually set up to align with the with the election it's it's less you know obviously meaningful when it's not an election year but when it's an election year it's when you know everyone's being assigned to their places
053okay so are we ready to vote all right all in favor say I I I opposed okay moving on we are going to appoint ourselves to representation on special committees do we vote on this or do we just agree and then sign up uh you can just I don't think it requires a vote okay um yeah so we have an audit committee a District parent advisory Council District wellness policy committee Mount Helix Council PTA and special education parent committee is anyone dead set that one of these committees that they really want to be a part of I've been on it I've been on it definitely would like to stay on on the special education parent committee and on the District Parent oh wait is it yes District the parent advisory Council I sered on the
054audit committee I'm happy to continue I think Seth and the Auditors and now Tina will make the job very easy it's it's everything's pretty uh straightforward and presented well so I'm happy to continue serving on the district Wellness committee okay um I'll take I know that last time we had two on some of the two people on some of the Committees and I think that um it'd be nice especially the ones with the meet multiple times a year um to have maybe an alternate if if someone can't make it to a meeting I know um I was hearing from someone that was on a parent on one of the Committees that was like oh the board never shows up to our meetings um and so I think that having an alternate would be nice just
055to have someone to fall back on um and so I'll do the mount Helix Council PTA um and I'm I'm I'd love to serve on any of the other ones I'll do actually can I do the special ed parent committee as well I haven't been keeping track which ones are we missing that's everyone but it's whether or not uh if if you all want to um sign up as alternates for the other committees I'll do the bound Helix alternate and right now I have on special education um Minnie and Brianna and then District Wellness I have Caitlyn um The District parent advisory Council Minnie and the audit committee Nathaniel which um because I don't want to sign up for a committee that's meeting five to six times per year during the day because I can't
056do that yeah the parent advisory council is is the one that's during the day meeting in special education as well yep um can you put me at the mount Helix Council PTA um as an alternate and the audit committee yes and then everybody has one or two yes um The District parent advisory Brianna would you be able to be an alternate on that one yeah and wellness I don't even know that me Wellness met one time this year so maybe I'll do the wellness if you two are doing the PTA I don't know if we need two Alternatives but right they don't meet I guess just let me know if they they do you can't make it yeah same I'm happy to serve as an alternate um I also work during the day so um
057anything that is not in the middle of the day um I'm happy to go okay great and also there's no reason why only one board member you know obviously three board members can't go to one of them but if um both board members are able when an event comes up that's great for everyone to attend okay so we don't need to vote on that we can yep I have it all all down here um next item 60 this is our annual resolution our affirmation of commitment to govern in the best interest of the entire district and of all students I'll move to approve the resolution um affirming our commitment to govern in the best interest of our entire district and all students I'll second any questions regarding this resolution okay this is a roll call
058vote I I I I I okay moving on we have 6E our board policy updates I'll move to apport the uh wow I can't even talk today I think I did already say my brain is fried I move to approve the board policy updates second any questions regarding these updates okay all in favor say I I item seven new business 7A is our business services consent items I move to approve by item 7 a business service consent items all second and this is confirming also that number nine is we've stricken that from the agenda that's correct so as amended as amended any questions regarding these consent items all in favor say I I oppose all right item seven b the Actuarial valuation do you um Tina do you want to talk about this a little
059bit okay and then we can this is another one of those riveting things like I could I can see um trusty Allen's head going yeah yeah um so this is a report that um we do ultimately it's a valuation of um retirement benefits that we provide to our employees um it's it's a number that we have to put into our financial system we do pay for um current employees and it's called pay as you go so we have the money in our budget to do that and then we also have to book on our finances not within our financial system but within our financial report what that liability is for the future and to take care of our retirees that are currently retired and for any future retirees that might take place so this ultimately
060is just EV valuation of that providing the board with an update don't let the numbers scare you because it's a really large number um we have the money budgeted for what we do pay for our active current employees um and that's that's Our obligation and then but we have to report what the potential liability is on our financial statements and so that's what this report is we have an outside agency come in they look at Census Data related to where our current employees are um using assumptions based on what our health care costs are and what potentially they might look like and things of that nature and then provide a number to us and then this is the report that they give and then we include that information within our audit report as well so
061we'll need a motion in a second I'll move to um approve or accept the Actuarial valuation any questions regarding all in favor say I I I okay next we have item 7 C is our annual um developer fee reports I move to approve the developer fee reports I'll second any questions regarding these reports I did have a question um I believe there 36 I think might count with 37 of the I think movable classroom units within the the first report that that are over 36 years old uh I think we had a previous meeting where we talked about kind of the Deferred maintenance uh number that was done some time ago I'm assuming that's Incorporated would be incorporated into that or when we update it um we do another assessment to see what our our
062needs are for M kind of improvements or for maintenance at projects in the future we already have um report that was done I haven't finished reading it yet just got it from our um U maintenance department so we do have a report that's been completed um which provides us with a an estimate of what our um potential costs are for deferred maintenance and so that will be something that we'll be looking at and we'll be part of a budget conversation because again it becomes a priority conversation on what we can fund there's a I I went out to two School sites today there's a lot of need across campuses and obviously we can't do everything but just looking at what um what we might be able to do in the sense of where our budget
063is and prioritizing some of those projects thanks any other questions um all in favor say I I I okay next we have oops I was about to skip one um 7D it's a resolution designated authorized representative and Alternate for the San Diego school's risk management joint Powers Authority I move to uh approve resolution 23249 designation of authorized uh representative I'll second any questions regarding all in favor say I I I and another resolution designating authorized representative and Alternate for San Diego schools risk management Fringe benefit consorti I move to approve item 7e I'll second any questions all in favor say I hi hi okay and then we're at 7f the annual um first interm financial report with Incorporated budget revisions so this is voting um to um approve the report that we were given earlier
064this evening I move to um approve item 7f item 7f I'll second any questions regarding our report all in favor say I I I I love that there was almost a fight that approve my first interr report okay whose turn is it yeah item eight new business 8A Educational Services consent items these are special education Master contracts I move to approve item 8A Educational Service consent item I'll second any questions regarding these all in favor say I I I and our next action is the extended school year modification waiver that was what we opened a public hearing at the beginning of the meeting we had no public hearings I move to approve the esy waiver I'll second any questions moving forward all in favor say I I I all right Human Resources these are our
065standard human resources recommendations um do you have anything to share other than their just standard pretty standard kind of the before the STM getting ready when back janary on middle trans pretty busy I'll move to approve the um standard or human resources consent items I'll second um all in favor say I I excellent which gets us to item 10A announcements reports and communication from the board and superintendent anybody have any announcements um this is our last meeting before the holidays and before winter break so um you guys can make it all the all the Educators out there you guys just a few more weeks um and um um yeah and happy holidays and happy New Year I'll to say happy holidays thanks to everyone Thanks for our budget team um all all your hard work
066everyone's hard work it's hard work right now all aspects um but we'll get there we'll get to our break and we'll start the new year oh I had a quick question also are we when do we have a time for um Tina to get a podcast episode because I'm sure our community would love to hear more about our new assistant superintendent of Business Services yeah that's a great idea okay let me just tell you a little bit about me no I'm oh and I do want to give another shout out to the essn that the girls flag football wrapped up I think the boys wrapped up today um that was a really neat experience for a lot of kids so that was very grateful to essn for that program how about Miss Mr superintendent do
067you have yeah just a couple things I wanted to share one we learned this week that uh principal Kelly rasco at L Mesa Arts Academy um is receiving an outstanding administrator award from the California music educators Association we're all really happy about that and feel like it's really welld deserved um I also want to just welcome Tina for being here she did an awesome job today and she's just been like man just Dove right in and and such a great addition to the team so we're really happy to have her here um I want to thank uh Grossmont High for hosting the essn flag football um finals that has just been such a cool thing to see um and yeah we have um so many of our girls out there just killing it on the
068field so it's been like um they would put me to shame if I were on there um and then the last thing I wanted to share is that this time of year for me is always the time where I feel the most PR proud to be a part of this um School District because you can see at all of our schools including here at the district office um the charitable work that's happening um with our staff is just incredible uh just here we have a number of donation drives happening we have families that are being adopted in The District staff here at the district office that are adopting those families we have um food drives and Toys for Tots and just amazing things happening out at every one of our schools and um I'll just
069say for me uh personally I've never worked in a school district where that was anything like it is here in terms of the charitable work um in our schools so it's just really really neat to be a part of Lamesa Spring Valley um and and just the the true Community um that exists here is is an incredible thing um so I just want to thank all of our staff for that and wish everyone a happy holidays and um excited to have a little time off and be with the family for Christmas awesome and then I just want to wish all the families and kiddos um happy holidays and uh a safe new year and we'll see you guys next year okay I think that we can adjourn this meeting at 7:07 p.m.