LMSV Board Meeting, June 15, 2021

001i'm gonna wait till it officially turns six but i think we have everyone here yeah i think so okay it is six o'clock so i would like to reconvene the la mesa spring valley school board meeting for june 15 2021 at six o'clock p.m please be advised that this meeting is being recorded tonight we have the pledge of allegiance a pledge of allegiance from students from avondale elementary all right let me just queue it up really quick okay here we go let me make sure everyone can hear it first hearing that okay good afternoon can you guys hear that okay can hear it okay david it's a little low but we can we can yeah i think it gets a little louder as it goes in let me um let me do something really quick

002good afternoon the next spring valley board please join us in the legions please stand and put your right hand over your heart ready for the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all david was that supposed to be a video yeah you guys couldn't see the video no we only heard the audio i think we need to play again because those kids need to we need to see him or sure um hold on really i could see it on my end but i didn't want to interrupt them i didn't wasn't really hold on really quick here we share go okay can you see the video now yes okay that's funny okay here we go good afternoon la mesa spring valley

003board please join us in the legions please stand and put your right hand over your heart ready begin i continue to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all please be here that was way better i love it okay i love their outfits like the hats it's great at avondale they are serious about their safety patrol man they did an awesome job that's awesome okay next we have item 3c approval of minutes of previous meeting i'll move to approve the previous minutes all second okay any questions all right all in favor say aye aye aye opposed okay those minutes are approved next item 3d approval of board agenda i move to approve the board agenda a

004second any questions regarding the agenda okay all in favor say aye aye the agenda has been approved we have um item 4a innovation and engagement so we are um spotlight on avondale elementary all right so i am going to bring in principal john ashley and um i just want to share really quick let's welcome john really quick so john i've brought you into the um to the main room here how are you doing sir good hello so uh we have a video to play for you guys and then we'll just ask um john to share a little bit about the school um but i just wanted to share so uh avondale you'll remember uh almost three years ago we started bringing in our schools to spotlight them and lead the pledge and avondale was our

005first school and now we've gone through all 21 and are back actually 23 because we're including trust and quest um now we are back to uh avondale and so what we've decided to do this year is we have this company that we work with that does these great short video spots um for us to highlight programs in the district and that sort of thing and so we are doing one of those for each school when we spotlight them and we have the first of those and it's on avondale so let me just bring that up and then we'll go from there it's about a three minute video here and i need to share my screen otherwise you guys are not going to see the video all right can you guys see that awesome here we

006go [Laughter] so every morning the avondale safety patrol greets students and parents and make sure everyone is safe an important part of our job is to make sure every student knows they are welcome and wanted here this is my first year here at evandale i was pretty nervous about going to a new school i didn't know if i could make any friends i was pretty sure i'd be eating lunch alone eat lunch alone not on my watch you see we're a family here at avondale we look out for one another it's just part of our culture it starts with our teachers we see how they collaborate and work together to do what's best for us my students work better together because they see adults here on campus working together to support them and my students

007work amazing together they are great teammates they are respectful and they support one another as well i've been here since preschool so i'm one of the alzheimer's i've seen a lot of change around here but one thing that has stayed the same is the way we make sure everyone feels welcome and careful at our school people when they walk here they always feel welcome because our safety patrol always says good morning and when they leave we always say goodbye like like their friends and family the motto is you matter and so just you know reminding kids that when they come into this classroom when they come into the school they're important they're needed they're loved the first day i came in here like i felt like everybody loved me like everybody wanted to be my

008friend i like how people are like really nice here the teachers the principal my students walk into our classroom and they know i have high expectations they know they come to school to learn and they also come to school to be loved and supported and to build that family together all the teachers are nice and encourage you to do great stuff the people here are really kind and nice oh my god i love these people i'm super lucky i get to work with most of my students for multiple years and being able to build a connection and a relationship with them is pretty fantastic here at avondale we accept people for who they are feeling welcome here as a staff makes it easy to make the students feel welcome i just love it here it's

009just fun and fantastic i really like this school because i made a lot of friends and i know i belong here i'm sorry i don't have time to talk right now all my friends are waiting bye thanks for visiting avondale elementary stay safe until we see you again remember you matter to us [Music] yes that was great that was awesome so dr um can you just share a little bit about the school for us and we'll open it up in case any of the um our trustees have questions sure you bet yeah the um people that did the video did a great job i think they'll they'll do great for all the videos this coming year so yeah just real briefly just a few things about avondale um we're located over by mount mcgill high

010school um we're pretty small school we have about 350 students k6 we don't have tk or stc here we have 13 teachers two sai teachers um for a special ed and a speech teacher and an intervention teacher uh we have a psychologist two days a week and so just some things we're known for i think um collaboration is huge here um years ago we started uh meeting frequently with the teachers and uh a couple before the pandemic we met um every three weeks every grade level met for a half day to collaborate and go over data and um set goals and i think that's been really uh a huge factor in our success uh also we have a partnership with mount miguel they bring over some tutors since they're close to us and that's been

011a great partnership and also ucsd we have a partnership with them uh and they send over student helpers and then we have pretty good parent involvement for our title one school we have a strong pta in the past that has done a lot of events like fall carnival dr seuss night christmas program talent show and so that's pretty much uh us in a nutshell along with um the things in the video which you know we really try to make sure that everyone feels involved and cared for here thanks john we appreciate it any any questions at all for dr ashley so i just wanted to comment real quick that that little one that said everybody wants to be my friend like who wouldn't want to be there that's so sweet i want to go there

012yeah they're going to be so great to post um you know those videos with i i envision where we have our list of schools and you can go through and you can just watch a video about each school and that i mean watching that for me as a parent is like oh my gosh i would love to send my kids there and them to feel welcomed and at home in that way it's perfect i'm so impressed with the safety patrol they were so professional like professional greeters and everything safe and making a point to check in with that other student's parent like so professional so impressed i was wondering oh sorry no no go mini i'm sorry i think we just lost minerva did we oh we did she's she's having connection problems so she'll

013be back on in just a minute i was just gonna say that when we interviewed for the safety patrol award at the end of the year i always remember like four years ago um a kiddo that we interviewed at avondale and i don't remember his name but he blew me away it was uh great and sweet and i think he he was got the i think it's called the colonel award that year minerva i'm sorry i cut you off no actually um i where i'm at got cut off i i just wanted to know if dr ashley could elaborate on the comment he made when he said uh that for a title one school they have a lot of parent involvement can you elaborate on that please yeah um with title one schools um i

014mean this is mainly in northern california where i came from uh there were a lot of title one schools there it was very difficult to get parents involved um because they you know like for example here i know our parents um you know they they work really hard some two jobs and and um they're doing everything they can for their family for their kids and uh and so um we have i think 80 percent free and reduced lunch but back when um we had those figures and so um sometimes it's difficult to uh get parents because they are working so often and they're very busy and so it's just really exciting when we have volunteers when we have parents here to go to events um it just shows how much they care even though they

015they're limited with their time they still show up thank you i think it demonstrates to the links that you guys go to to encourage and reach out um to the community and and do that kind of community involvement because i i know a lot of the events you guys do around holidays and all that kind of stuff bring um a lot of parents and families onto campus and that's that's awesome i remember when i visited you on campus um just the feeling that that is there and the hashtag we use lmsvhart it's definitely present and accounted for at your campus so good job thank you we have a great staff great kids great parents but i'm biased so thanks john thanks for letting us uh showcase our school a little bit thank you all right

016okay thank you okay we are on to item 4b other staff communications um and there's some items in here the local indicators for 2021 that were shown as met and the retirement and recognition celebration yeah so um actually we we uh or some great people put together a wonderful video to recognize our retirees and also those that had um met a certain years of service anniversary including an employee who's worked with us for 40 years but the video is like 25 minutes long and so we figured that was a little long for a board meeting um but with the board agenda i've included the link there um so that um you all can go and including everyone here that's that's all of our attendees um you can see on our board agenda the link to

017the retirement tribute and then also i'll just show really quick um the um the uh brochure or the the um i don't know what it's called i guess a like a booklet that's what it is that lists all our retirees and all of our years of service awards because i i i want to give the recognition here just to the great work that the team did um with this as you guys know and nobody's seeing it because i keep forgetting to share my screen let me see that i'm sorry okay um we typically when when there are not health restrictions and things of that nature we've done a uh annual retiree um gala dinner and we haven't been able to do that for the last two years so the team that puts together the um

018the gala put together the video and um and and this great booklet and just listing all of our retirees this year there's some names i'm sure that jump out to people here just some awesome legendary teachers and and classified employees some of our awesome tosas just people that we love that are retiring we're really happy for them principles going on to our site teachers of the year our classified site employees of the year our teacher of the year classified employee of the year we did those recognitions at our last board meeting and then the service award recognitions and um you know people that have been with our district for for a very long time um and i think that's something that really sets la mesa spring valley apart is the the loyalty that people have

019to the district's incredible so just want to give props to um tammy babbitt principal la mesa dale for putting together the video and to the whole team in hr also some in student supports here and marla locklearn and hr kind of pulled all this together and did an incredible job and that's that that's awesome i'm glad that we are able to share that video and the pamphlet or booklet of recognition yeah you guys will enjoy it if you uh take the time to watch it sometime after the board meeting david i did watch it and i loved it i loved to hear a little bit about what the retirees were planning to do with you know their extra time but i was wondering did this video come about because of coven and is there any

020way to like extend it that year after year people who can't make the gala would still be able to watch the video because i think it's a great tribute yeah um it i i know that we did a actually we we have done a video in the past that would typically play like during the the gala and um but i don't know if that ever was a a tribute that went out for people there's kind of a lot of work involved in creating it but i think it's great and even if we had you know like um like i could see even bringing in the same company that we did the avondale video on and doing a video spot for retirees or something i think that's a great idea it did come out okay is

021there any other staff communications other than those two okay um next is 4c report of action taken in closed session all right so in closed session the board unanimously uh voted to approve uh the appointment of matthew shy executive director of technology and i see matt in our attendees list so congratulations to matt we can't wait to begin working with you here um also uh to the board voted unanimously to approve stephanie starr as principal at maryland avenue elementary and we're really excited to work with stephanie and welcome her to the team and then finally the board voted to approve francisco solis who will be the assistant uh principal at spring valley academy and it's so excited for francisco to come join our new team at um spring valley academy with with lauren um fun

022also the board voted unanimously unanimously to approve a settlement agreement case number 2021 030196 and the board voted unanimously to reject a claim and refer it to the sdcoe jpa and that's quote session thank you um item 4d is public comment all right and sorry guys i had to see where i have the public comments queued up um i believe we have uh two or three here and here we go i'm just going to go ahead and play them and they were uh we received written comment and um staff recorded the comments so read the the comments here the first comment is from kelly patalico regarding mask i believe we're doing our children a great disservice by keeping them masked for six hours a day five days a week the cdc has said children age

023six to eleven masks are recommended in classrooms only if a school is in a locality with widespread transmission and then only after consulting with parents and weighing the potential impact on learning and psychological development furthermore the evidence emerging from school shows that mask and most other restrictions are unnecessary for children of any age mass can be breeding grounds for infections from bacteria mold and fungi in fact the kindergarten class at maryland avenue passed around a hold between each other while wearing masks the masks do not work they have been extensive randomized controlled trial studies and meta-analysis reviews of rct studies which all show that masks and respirators do not work to prevent respiratory influenza like illnesses or respiratory illnesses believed to be trans sorry hold on early quick hold on really quick i'm just gonna

024find where we here we go mold and fungi in fact the kindergarten class at maryland avenue passed around a cold between each other while wearing mess the masks do not work they have been extensive randomized controlled trial studies and meta-analysis reviews of rct studies which all show that mask and respirators do not work to prevent respiratory influenza like illnesses or respiratory illnesses believed to be transmitted by droplets and aerosol particles the main transmission path is long resonance time aerosol particles which are too fine to be blocked and the minimum and effective dose is smaller than one aerosol particle which means these tiny particles pass right through the mass the next comment is from mallory regarding masks please let our children breathe freely in the fall i hope the district will do everything in their power

025to make this happen sincerely informed parents the next comment is from caitlin morris regarding mask please let our children go back to normal and have a breathable future starting now the next comment is from carissa montante regarding masks it is the same concept with forcing our kids to be masked inside school make it make sense you can't because you can't force something to make sense that doesn't it's been over a year the statistics are there not only does it not affect the kids like that if at all a 99.999 survival rate but also masks aren't even effective just two weeks ago my son and a good amount of the kids in his class and the other kinder class a whole two doors down survived a cold that they all caught and passed around while being

026masked inside their classroom constant hand sanitizing and social distancing so clearly store bought masks do not even work for the common cold so unmask our kids i was always taught to come up with solutions or options to your problems so here it is options teachers and school staff have the option to get vaccinated now and it's supposed to keep you safe from the virus options you can make it an option for teachers to teach with masks on if they so choose or send your own kids to school with them if there's concerns options we are also technologically capable in our district to have the ability or yet another option to teach both kids inside the classroom and online for the kids whose parents choose to keep them home it is 2021 you have the technology

027you have the medicine or vaccine you just apparently don't have the common sense nor our kids best interest in mind when you want to keep them masked inside school all these other options are solutions rather than blanket forcing all the kids to wear masks unmask our kids now is the time to do it let them breathe let them be kids let them build their immune systems let them have healthy social interactions for the love hold on really quick for the kids whose parents choose to keep them home it is 2021 you have the technology you have the medicine or vaccine you just apparently don't have the common sense nor our kids best interest in mind when you want to keep them masked inside school all these other options are solutions rather than blanket forcing all

028the kids to wear masks unmask our kids now is the time to do it let them breathe let them be kids let them build their immune systems let them have healthy social interactions for the love of god unmask our kids the next comment is from marisa mclaughlin regarding mask please let our children breathe freely in the fall i hope the district will do everything in their power to make this happen the next comment is from jose ortega will children be allowed to attend school without having to wear a mask along without having to social distance if not what validates the policy on another note i have recently heard about critical race theory being taught at schools across the nation has this or will it be implemented in the school district all right those are the

029public comments a few more than two or three sorry about that that's okay um okay so we're moving on to item five reports we have the annual 2021-2022 adopted budget report good evening that would be me that's you i'm hoping that i don't have any technical difficulties so if i do just be patient with me and we will keep on moving um all right so this is a budget year like no other um with the amount of pandemic relief that we have coming our way and has that has been coming our way i don't know that we'll ever see another budget adoption like this in the near future um so that will be the main part of what i'm sharing with you tonight um but before we get on with that i'm just gonna re-familiarize

030you with some of the concepts that you have heard from me before and kind of familiarize you with the journey of the budget process that we go through on a cyclical basis every year it really starts back in january for this 20 21 22 budget year when the governor makes his january budget proposal for the upcoming year and between january and may there's a lot of waiting and discovering of new financial information showing up what the state revenues may look like and as they become clearer so by the time we get to may and the governor's may revision that comes out midwet mid-may we have an updated version of the governor's january budget proposal we use these revision assumptions to finalize our 21 22 budget and those are the assumptions that inform the budget that

031we're sharing with you tonight and that you will approve so there's a flurry of activity that happens between mid-may when the revise is announced and by the time it is the budget signed into law at the end of june so we you know we had our district public hearing on this proposed budget on june 1st and the next steps involve the legislature and they've done their third part by adopting a budget by june 15th it makes it difficult because here we are on june 15th of ours so there's all this new information that's coming out but unfortunately we have to continue to go on our may revise and and then once the governor finally signs the budget that he and the legislature have agreed upon we have a budget and if that is significantly different

032from this budget that you are approving tonight then we would have a revision that we'd bring to you in the july august time frame we're pretty close on a deal it sounds like and i haven't seen the news this afternoon so it's there may be news that i'm not even aware of but the last that i heard is that the legislature and the governor pretty much you know are in agreement on some of the major things the big difference is the revenue assumptions that that each is using where the legislature is using the legislative analyst office which is a higher state revenue projection versus the governor who's using the department of finance's assumption so that will remain to be seen but we would expect that the governor will sign the budget by late june and

033then we can look to do our updates as i mentioned in later this summer the main themes of the revision are ones that you've heard no doubt as you're looking at and seeing your news feeds but we're really bouncing back from the impacts of the shutdown a year ago it's crazy to think about the presentation that i shared with you last year at this time and all of the you know negative impacts of the pandemic that we were projecting would happen but this year there are many increased revenues that are going to help us expand access to services both academic and social emotional for our students so that we can enrich their learning and there's a lot of one-time funding proposals that the governor has for various programs that we're not budgeting for in our

034budget tonight that they're of note because likely many of them will come to fruition so very positive picture out there for this budget i wanted to kind of revisit to how our schools are funded so that we can kind of familiarize and re-familiarize with some of those concepts the largest part of our funding source is state aid provided from the local control funding formula and we fund our students based on student attendance not necessarily their enrollment so it's really funded on the amount of days that our students who are enrolled show up to school and typically for us it's maybe a little bit higher is what our average daily attendance rate is but when we look at the local control funding formula which is the primary um source of funding for school there are some

035components to it that i just wanted to share with you this lcff funding snapshot i'm showing you a prior year because the state doesn't produce this anymore but i think it's a really good visual which is why i'm showing you an older version so just keep that in mind this isn't this upcoming year's budget numbers there's it's it's from the past but you can see that there's a grade span um with the average daily attendance for each grade span k346 78 and row elementary so we don't have 9 12. and then you see that we have an unduplicated pupil percentage of 61.07 percent and that funding formula um breakdown is there in the second box with the base grant funding again based on those grade spans and our supplemental concentration grant funding based on that

036unduplicated people percentage which is a percentage driven by students that have greater needs such as homeless foster youth english learners and free and reduced lunch eligible students and so depending on how a district's demographics um are the funding could be different district to district so if you have a lower unduplicated people percentage you're likely to be funded at a much lower level than if you have a very high one so i just wanted to revisit this main concept of the local control funding formula for any of you that it is a little bit complex so for any of you that needed a little refresher on it the other way that we are funded is miscellaneous one-time funding like this year and i'm going to share with you the details of that later but we also

037receive federal funding of about five percent of our district revenue on a per people base it's typically restricted to serving specific groups of students or specific activities like earlier tonight we talked about title one that's one of those federal funding sources we also have other state funding like state lottery mandated block grant other sources from the state um at that makes up about eight percent of our revenue and then we have other local revenue that's um as the name implies it's derived from local sources like fees that we may charge for after school after school programs any donations that those are kind of the local district revenue sources so in this budget the assumptions that we are pulling from the may revision is this mega cost of living or cola of 5.0 percent to the

038local control funding formula and there's a note in the revision though that we're not budgeting for but there's proposals to change the supplemental concentration grant formulas which if as proposed would benefit us but we're being conservative and not budgeting for those at this time because we already know there's a lot of movement on this proposal but it's something of note that we're going to be watching in the final budget and um a big one is elimination of ongoing deferrals which for us is not really going to affect our budget but rather it'll affect our cash flow which is the critical piece that we need to be monitoring and watching on a monthly basis to ensure that we have cash and liquidity to be able to pay our bills and pay our staff and such throughout

039the year and finally we have a cola of 4.05 to special education funding the mega cola i want to go back to um is really they're calling it mega because in the current fiscal year 2020 2021 there was a zero cola so the mega coal is making up for the fact that we didn't get a cola this year so they're giving it to us next year and then there's an augmentation on top of that so um just wanted to clarify that difference on the lcff mega cola and about cola because cola it can be a confusing acronym it's the cost of living adjustment as i mentioned but in education it means something different than it really does in other industries it really just means that our district state revenue is increasing by that cola percentage

040each year and it's really largely dependent on how well we're doing in the economy typically we see about a two to three percent cola some years um negative and like i said this last year a zero percent um and it's always usually it's driven by the um implicit cost inflator which is a measure of inflation basically so um while we see that we get a cola every year what we want to point out and share is that we have increased costs on the natural and expenses associated with inflation and new mandates and they always outpace what we're getting so if we get a three percent cola we may have costs that are rising on the natural higher than that three percent so it's always a difficult thing for us to be chasing and despite this

041big mega coal that we're getting our revenue is actually going to be decreasing over time because of our declines in enrollment which we're going to talk about here in a minute that's the case statewide so we're working we're receiving more money for people than we were in the past but we have less students that we're serving because of our declining enrollment so we see some negative impacts with that as i mentioned we do have some significant cost pressures that we look at on an annual basis and i mentioned declining enrollment being a big factor salary and benefits on the natural is an increase because the way our salary schedules are structured for each year of service and employee completes there's a movement on our schedule so that's an automatic increase on the salary schedule and

042the cost of benefits rise every year we typically plan for about a five percent increase on the benefit side but it's it's always dependent on what's happening um in the economy and and especially now we wonder what will be happening in the future as a result of the pandemic um staffing levels we have to be monitoring those to ensure that they're at the level of our enrollment and so that's always a big factor when we're looking at our expenditures is what are our staffing levels to support the needs of our students and making sure that that's calibrated correctly and within our resources and as i mentioned earlier inflation on goods and services cost of goods that rise naturally because of inflation a big piece is pension contributions to stirs and pers which benefit our certificated

043and classified retirees those as you know the employer contribution to that has risen steadily over many many years now and we're seeing significant cost increases in that area and as well increases in special education costs are a factor in our ongoing expenditures i mentioned about enrollment and i want to share with you that the pandemic has it has impacted us in many ways and a big one is statewide the enrollment of california students has dropped dramatically on a normal basis it drops about 20 to 30 thousand statewide but this year we saw a decline of more than 160 000 so that's a big exodus of students from the public school system in california in la mesa spring valley we mirror that same picture you can see the decline there and we have a very similar

044trajectory beginning in 2017-18 i think that was the second year of declining enrollment david we started to decline a year before there um but we're seeing that steady decline each year and with the pandemic a significant one over the last year our big question is how many students are going to return in the 2021-22 school year will we have families returning that left the state or the area what is that going to look like that's a big question for us and one that not just we have but other districts who have also lost the similar percentage of students that we have are asking themselves it's hard to know how to plan um when when there's that big unknown but for us with regard to um attendance or average daily attendance as i mentioned how we're

045funded earlier not on enrollment but on the attendance is that there's been a hold harmless provision for the current enacted budget for this school care school year that keeps our student funding stable so even if we've dropped students we're not being penalized for it in the now um in this upcoming budget year we'll be funded on our highest enrollment year either 20 1920 or the 21 22 school year but because we're declining we're going to be still funded on levels that we refunded last year so we've had the benefit of having a higher enrollment which leads to our higher ada funded ada and we've had that for 1920 2021 and 2022. so we'll be held at that level for three years that's the good news but the bad news is that the hold harmless is

046going to expire in 2223 so that's really our day of reckoning when we'll be funded on our current ada which has declined so it will result for us in a significant fund um cut in funding millions of dollars in fact so um we're bracing for that um for you know 2223 school year as i said but we are really ever so fortunate to have received pandemic relief because just when we thought we couldn't bear anything with the budget of last year and all of the negative impacts and cost pressures that the district is facing pandemic relief came along and it came along big we've been provided multiple sources of funding from both the state and federal government to mitigate all of the negative impacts that will help us not only in the 21 22 school

047year but beyond so that's the highlight of the budget that i'm going to share with you tonight and go into a little bit of detail about that i'm going to share with you some of the bigger revenue sources and their allocations and then after that i'm going to share with you what we're going to be doing with the money so if you have any questions along the way please feel free to to chime in and stop me because i can't see all of you the way i have my screen right now um okay so we're going to start with the federal stimulus funds we have quite a significant source of funding from our federal sources um and just for simplicity's sake and there's all kinds of fancy acts and such but we're limit we're just

048going to call it esther one s or two s or three so three rounds of stimulus that came through totally about 31 million dollars for our district they're very similar in how they're to be used and it's really very general and broad that would address any of the impacts of the pandemic so we have broad use of these funds for whatever we need to address as a result of the negative impacts of the pandemic and then we have the learning loss mitigation fund these funds are used for any of the following student learning supports extended instructional time for students core academic student supports integrated services that support teaching and learning including all sorts of things like technology mental health staff professional development in student nutrition and addressing health and safety concerns and we got about

04910 million dollars from the local from the learning loss mitigation fund these must be used by june 2021 and as i said let me go back on the stimulus funds we can use these funds into september 2024 depending on the round one two or three so we have plans to be able to use these in the years ahead um but the learning loss mitigation money must be used this year which we have we have done and had services this year that we provided for these monies now we also receive the in-person instruction grant these funds are to be used for any purpose consistent with in-person instruction like covid19 testing cleaning disinfection personal protective equipment ventilation and other upgrades salaries for employees providing in-person instruction mental health support services so a large amount here 3.5 million

050for the in-person instruction grant we must use these by fall of 2022. and the expanded learning opportunity grant they were to be used for extending instructional learning time learning recovery integrated student supports to address other barriers to learning academic intervention for struggling students additional academic services and professional development for school staff 7.8 million dollars so all told we have about 52 million dollars in additional resources to support our students and returning to to school and when you have a substantial amount of resources there's a lot of thoughtful strategy that um that that must be really well thought out because um there definitely there definitely some parameters that we set for ourselves for example we don't want to spend one time money on really long ongoing things that we otherwise wouldn't be able to afford when

051that money is no longer funded it's kind of like if you've won a jackpot and you get that money and it's in your savings account and you use it it's gone it's not going to be replenished unless you want another jackpot so we are committed to use our resources strategically focusing on sustainability and growth for our district to improve teaching and learning district-wide when we sat and we talked about well what is the best use of these funds how can we best support our school communities with these funds all of the things that were coming up as needs that were identified fell into four focused areas here return all students to campus for full-time learning ensure a high quality distance learning program for the time that schools were required to be closed ensure that systems

052and supports are in place to address the academic and social emotional impacts of the pandemic and invest in district infrastructure to provide sustainable ongoing districts services and supports so jennifer yeah sorry just something i wanted to point out too is that the the funding that you talked about in terms of the total i think you said 52 million is um something it's funding that is provided over a four-year span so it's goes back to when the pandemic began in the first round of funding and all of the costs associated with that then this last year and all the costs associated with distance learning and and everything that we've done and then going forward into the next two years is that um pandemic relief i just wanted to make sure that we were clarifying that it

053wasn't 52 million to spend right now yeah a good point very good point thank you for sharing that because we have received some of these monies already and have allocated um them for services that we have already provided so thank you for making that clarification you'll see some of those on these upcoming slides so the first focus area of returning all students to campus for full-time learning i'm just going to share with you the actions the source of funding and the amount and there's going to be a lot here so i'm going to go through it rather quickly and we can come back to questions if you have any um for this action returning all students to campus for full-time learning we have additional teacher positions to accommodate hybrid and reopening needs site allocated certificated

054substitutes some of these were provided this year already and they will be ongoing we've had miscellaneous safety reopening materials and supply ppe hand sanitizer signage all of that that we have already provided and we'll continue extra planning hours for staff to support reopening and stipends for staff to support concurrent learning so about five million dollars that we've allocated to this focus area next one is ensuring our high quality distance learning program for the time that schools are required to be closed and as you can imagine since we were close for a while these have largely all been completed professional development for staff was provided we made a big investment in student technology so that all of our students had one-to-one availability and broadband available to them while they were in distance learning environments we've had

055additional teachers that we brought on to support our distance learning and learning management platforms software licensing tools that made the distance learning more manageable special education assessment services and professional development and then a general fund contribution to support our ess program losses due to increasing staff and loss and revenue because that is entirely funded by children attending the ess program and while we were still committed to paying our employee salaries there wasn't the normal revenue coming in so the general fund had to support this important program to support our families who had child care issues the other thing is we went from providing child care before and after school to providing child care all days with greatly reduced um student-to-staff ratios because of health restrictions so um the ess ran a big loss actually the

056last two years because of because of the pandemic that's right the actions in this area to ensure that we have systems and supports in place to address the academic and social emotional impacts of the pandemic are largely ones that will be in the years to come a few a few now including our social workers that we um invested in i ready assessment software that will be a four-year investment as well as our summer learning academy that we're excited to kick off here in the next upcoming weeks we plan to do that for two summers and we have done increased staffing to provide additional supports to students in schools like our instructional data support teachers special education staffing nursing and technology support and as i mentioned social workers we've had additional social workers this year but

057we have a commitment four years to address our social emotional impacts for our students um pre-k inclusion support updated testing materials and maintaining staffing levels to address the impact of the pandemic despite reductions in enrollment and then investing in district infrastructure to provide sustainable ongoing district services and supports this top action i want to point out and highlight to you um it's maintaining staffing levels to reduce the impact of the pandemic despite the reductions in enrollment this is a five million dollar source of funds to keep our staffing levels at the level that they are now because in a normal environment if we didn't have pandemic relief we would be back to where we were last year where we're looking at budget reductions and because we've declined an enrollment typically then we decline in staffing

058to measure it with that but this is allowing us to wait and kind of come acro come through the hump of covid get restarted and having these extra supports and services for students in these in these years to mitigate the impacts of this last year so that's a very important thing to understand is that these funds are kind of keeping us afloat and allowing us to be able to be more rich in our programs than we otherwise would be able to because of um our declining enrollment anything you want to add there david no i mean only you already covered this but that's the intent of the um stimulus dollars is to actually increase program um in order to address what has been termed learning loss and um and provide additional intervention supports to provide

059um you know a richer level of service than we would otherwise be able to provide thank you and then we have increased costs associated with our child nutrition mandates flexible classroom furniture we're going to be looking at that depending on feasibility if we feel that we need to um use these funds for another purpose we will do that but right now we we have that for our furniture and we have a negotiated salary agreement for our employees um this year for the 2020 21 school year which a salary agreement and is a normal part of our um the way we operate as school districts it's it's our ongoing commitment to our employees to um provide for them kind of going back to that cola we we always want to see if we can because the

060cost of living rises try to meet that as best we can so that we had a salary agreement that we were able to wrap up for the 2021 school year and then software and consultant to support our school reopening plans and those are all of our actions that we've identified before i move on to the general fund budget are there any questions that any of you have that you want to ask at this point i have a couple um the the mega cola and the special education cola are those on top of each other no okay the mega cola is only on the lcff funding um and the special education cola comes specifically on top of the special education funding sources gotcha okay and then our our school sites sending out any enrollment surveys to

061give us a better indication of what enrollment will be in the fall they are and deanne i don't know if you you know more details on that process if you'd like to share yeah i'd be happy to um it is a normal part of our process every year megan where the the schools are checking in about who's returning who's planning to return um who's moved who's not there's um the great unknown for us really is in our our kindergarten and um will students who maybe didn't start in fact nationwide there was quite a dip in kindergarten enrollment last year will we see those students returning in kindergarten or is it really a a decline and right now is it is it a return of students is it a hesitancy to enroll are people kind of

062in a wait and see of what will schools look like next year so that's really the great unknown as far as our students we have certainly seen what is a trend across california which is a lot of families moving out of state and relocating or doubling up with family and things like that but they are absolutely checking monitoring calling um and trying we're getting weekly updates from families just to help us kind of do the best we can to monitor what staffing will be interestingly i saw an article i think it was an ed source on um kindergarten and it was forecasting these huge increases and i think it called it a bubble of kindergarteners and we have not seen that and it's actually counter to anything that i've heard from any california district i

063know i don't know if that was a nationwide article or or what that has not been the case here uh it was i think that was an associated press article david so yeah um we're not forecasting that big bubble but it remains to be seen for sure i have a question jeffrey about the increased costs associated with child nutrition mandates that's not to do with all children receiving free um breakfast and lunch is that different or can you break that down for me yeah um last well i want to say last year because i feel like i'm already in the next year's budget but this year we were prohibited early on in the pandemic from reducing any of our staffing to match kind of what the revenue we were bringing in at the beginning it

064was very dicey in terms of what we were going to be able to generate and be able to support our child nutrition program with so we allocated money towards that program to be able to address all of the mandates that were coming down at that point as you know things have changed now and we are going to be able to do universal free lunch for all students and we are now and we're going to be able to continue that for next year do i answer your question the cost associated with i'll just add a little bit to that the cost associated with the increased child nutrition costs um more than anything had to do with or i should say losses in child nutrition which then is an inc it's an increased cost to the general

065fund so um where typically the general fund doesn't have to have to subsidize the child nutrition program which is a separate fund and the cost associated during the pandemic is that participation went down drastically and so we were still staffed and paying people um you know as if we were providing meals to um the thousands of students that we would typically be providing meals to on a day-to-day basis but the participation went way down because everything was locked down and it started to get a little bit better um and it's a lot better now um well now the students are back obviously but even prior to reopening schools it started to get a lot better as things in the economy started to loosen up a little bit more and people felt a little more comfortable

066going out and participating we definitely need to make sure we continue to get the word out to families that free lunch is available to all students regardless of income level because we have seen a drop off recently of the meals that we were providing on our monday weekly meal packs so we need to make sure that now that we're no longer going to be doing the meal packs going forward on the weekly basis that we do have the participation on the day-to-day basis that david was talking about so we're balancing that right now as well and i'll just throw a little plug too because we we have really been encouraging people you know to participate even if you don't feel that you need to need it participation equals revenue for the child nutrition program so

067we want you know families even that may typically pack a lunch you know to please feel free to participate in and receive a meal at the school um but i don't know if this is the case for everyone but i know that this is the case for my in my kids schools where we've listened to that message and so we okay we have them you know get free lunch at school to help out any way we can like we'll take a free lunch and um and then we received uh pandemic ebt cards in the mail because it automatically enrolls you if you participate in the child nutrition program and i don't know if that was something that was unique to the school that my kids go to but in case we have any parents that

068did receive food benefits from the feds just know that that's a part of the stimulus program and it's not that anyone has been enrolled in in food benefits or anything like that it's just they're they're pulling off of the rolls from schools in order to send um free meal or meal support out to families that's super interesting you said that because my kids have been taking advantage of the free meals at lunch and um we haven't received any ebt benefits so it may have been specific to that district or that school i don't know it must be the case yeah question oh sorry rebecca do you want to go first no go ahead megan you're fine okay um you'd mentioned a day of reckoning for the hold harmless years are there practices in place now

069to prepare for when those hold harmless years come to a close they there are and i'm going to take us out because i feel like i can't see everybody as you're asking questions and then i'll go back in um yes we're definitely as i mentioned earlier we're making sure that the investments that we make are sustainable and they will the extra expenditures will go away over time and as well we'll be looking at our student enrollment figures and matching our staffing levels to the enrollment needs at that point in time so we'll be continuing to be monitoring our enrollment and be looking at areas where we can pull back once these one-time monies are gone but day of reckoning sounds scary doesn't it but i if that's what it's all hyped up to be and

070so we'll see what comes of that but for now that's the information that we have is that we will be returning to normal um funding levels based on our actual enrollment in that year so we we can't sit and wait um to be planning for that and yes we are we are definitely taking that into consideration as we planned for the upcoming years in the matter and i can provide an example of that just um in terms of like a recent hire that we did and how we're watching that and thinking about long term um we the board uh appointed several months ago our director of safety and risk and the primary responsibility of that position has been to deal with covid related issues which has been a major need because it's created you know

071feels like multiple new jobs in almost every part of the district but um that we know that that will you know begin to slow as we come out of the pandemic and we're not going to be spending all our time on contact tracing and that sort of thing and so one of the things that that position also is tasked with is looking at our workers comp numbers and our rates of usage and trying to be very strategic and thoughtful about how we can bring down some of those excess costs and so we're looking at that and then and we'll be measuring by adding this position and having this focus in the area of work comp and risk management for the district what is the total savings that we've achieved you know through that and ernesto

072actually and i uh talked recently about um you know doing maybe like an annual update for the board on on just a briefing like on the work comp um uh liability and and that sort of thing so the goal is with all of this to be thinking about what would make it sustainable and what can we do to put systems in place that are sustainable because um based on right now the the numbers there is a day of reckoning it's two years out and it's going to be a tough cliff to step off of and it won't catch us unawares but if nothing changes funding wise at the state level and that's you know it's a bizarre thing to say in a year when we're talking about 52 million dollars but all of that is

073one-time funding for a very specific purpose to cover um you know significant costs that that districts have endured and um unless something changes in terms of ongoing funding it will be a real cliff and we know the the reductions that would have to be made in order to to make it but um it is a incredibly hard thing to do as you guys know you know to to make any to do any sorts of layoffs because it impacts you know real people but we're we're being really thoughtful about in two years what would justify keeping this position and hoping that in the end that we're actually operating in a more efficient manner because of some of the systematic and programming changes that we're making any other questions at this point because i have a few

074slides to go unfortunately you may be thinking i just had a question but can you put back up yeah it was about the maintaining current current staffing so and that happened like this school year that we're just wrapping up is that happening for the next school year as well that you're maintaining current staffing levels or well yes it is going to be maintained so it will have an effect of some lower class sizes if we're worried about declining enrollment but we're maintaining staffing it could have that effect yes yeah and it's not that we're maintaining the exact same staffing level as like um you know if we're if we have uh 500 less students next year we're not going to maintain the exact same it's really about maintaining it above what we would otherwise have

075to cut it down to so we're kind of thinking about it from a like a base program level so thinking like if none of this funding was here um what are we doing because we have this funding and so that's what the the maintenance of um of staffing is here but it's not it doesn't mean that we'll have a school that loses 100 students and the same number of teachers remain at that school it if that were to happen you know god forbid but um uh it it just means that we are maintaining staffing levels above what we otherwise would have to um given if the one-time stimulus dollars were not in play and so they're being maintained as a at as an entire district not necessarily school to school to school that's that's correct

076as it's talking about staffing levels wide got it thank you great question okay then i'm going to move on to um the next slide if my i think well agree with me here hold on a minute i don't want to go from beginning okay there we go sorry about that my key was stuck all right so here's where it all kind of pencils out to each year so we're looking at the 21-22 school year and see our beginnings on balance and these are all in millions of 22.2 million receiving if you look across the board the revenues in 2122 significantly higher than the out years but of 170.8 expenditures up to 169 million transfers out 1.1 showing an increase of 800 000 and our ending fund balance of 23 million and a reserve percentage of

07713.5 i have the asterisk here because we're required to make a statement and the board make a statement that when we have a greater than a three percent minimum reserve we need to say what we're doing why do we have a greater than three percent minimum reserve and and that's for us this year all of the pandemic relief funding that we won't be spending in the 21 22 school year but we're going to be spending it ongoing so we're ending with a larger reserve than we normally do looking ahead at the 2223 year you see that we have um beginning balance of 23 million revenue significantly dropping off to 143 million and expenditures also paired down to 148.3 million so you can see that we're kind of going in the direction of more normalizing as

078we get to 2324 because we've done the majority the majority of those funds in the 2120 school year but as i said some of the actions will go on through 2024. and we see that there's deficit spending happening in 2223 of 5.1 million largely this deficit is a result of timing of revenue and expenditures because as i showed you in 2122 you see that 171 million right here is all coming in this year to fund expenditures going forward in the out two out years so we see a decline um of 5.1 lowering our fund balance reserve percentage down to 12 and then in the 23 24 school year this is our reckoning year right and you see revenue dropping off even further expenditures coming down as well but here we're back to that structural deficit

079problem that we have of about 5.5 million where we're going to need to be looking at some adjustments in that year if all else stays the same as david was sharing earlier and that's still taking us down to a reserve percentage of 8.4 which is acceptable when we're meeting the minimum there so as i said earlier this is the last slide as students return we will be monitoring enrollment and planning to make those adjustments if we don't recover our student population with the return of in person learning in the fall it's the thing we're going to be really honing in on um and as i said earlier as well the increase in the cola this year the cost of living adjustment and the one-time federal funds provide that additional cushion for us to operate at

080higher service levels for our students than we otherwise would have been able to the 21 22 22 23 years looked very different because of the additional funding and as david shared the intent of that funding is to provide more services than we otherwise would have to be able to meet our students needs and when that funding goes away we do need to make the adjustment so we're finding that a budgeting is really complex right now and difficult because some of these large 52 million dollars in additional resources kind of mask the problem that we had before the pandemic with our financial situation in terms of the need to be making adjustments as as we are in a declining enrollment environment again all goes back to declining enrollment because our per-pupil funding has been increasing over

081time but our student population has been decreasing and our cost pressures are still upon us um and that makes for some difficulties in the future if all else stays the same so that's it with a budget presentation i don't i'm wondering if you have any additional questions that i can answer for you at this time i have one more question at the beginning those cost pressures you were talking about one of the bigger circles was the pension contribution and so what do you have somewhere there like the percentage of our budget or is that in your notes i well i don't know the exact percentage in the budget for those in particular we usually lump the benefits together but i can tell you that the um employer contribution is 17 of firsters so 17 of

082a stirs members salary and for pers members it's 23 percent so it's a significant add-on to salaries and benefits in terms of the employer's responsibility and over time that has has just risen steadily over the years when i look at the out years what we're projecting as i said 17 for stars this year and 22-23 it'll be 19 um in the following year and then the same for calpers contribution it's 23 in the 21-22 school year and for the following year we're looking at 26 those continue to escalate and they put a lot of pressure on it those were seven um like six years ago so i think like stirs and purrs one was in the nine percent range and one was like in the 11 range so so even with these uh supposed surpluses

083in the state budget they're still passing that cost on to the school districts not necessarily we're hearing talks that they may there may be some funding to help you know offset those increasing contributions but we'll see how things pan out um with the final budget deal if they do though in in context of the stirs and pers liability increases on school districts since they began increasing back in i think it was 2014 or 2015 but since that has happened you know the the types of relief that we've received have been in the percent rain like two to three percent um relief where we're more than double you know the cost over that that period of time so it's it's really it's worth mentioning every time we talk about the budget because it really looms large

084in um how districts are funded and uh the the messaging that we often hear from the state you know is just about the level of funding and it's we never talk about what the increased demand is and so often the increased demand outpaces the the level and and that's just it's has to do with you know like you said something that the state puts on the districts um that liability thank you jennifer are there any other questions for jennifer with her report okay good job let's go on to item 6 new business um item 6a is the approval of consent items i'll move to approve the consent item i'll second it motion in a second any questions or discussion around the approval of consent items okay all in favor of a proven consent item say

085i i i opposed okay consent items are approved next we have the annual adoption of the 2021-2022 district budget so this is just us adopting what jennifer presented that's correct go ahead sorry i did have one more question related to the actual district budget um i was just trying to pull up my notes since i couldn't um and i don't know if you can find this but on page 15 of the budget um i had flagged actually throughout the budget the increase in unemployment insurance and so on page 15 that would be the starter point where it kind of put the aggregate cumulative it looks as though the district paid 51 000 in unemployment insurance before and now we're up over a million dollars in unemployment insurance like from last year to this year look

086like almost a 2 000 percent increase um jennifer can you explain that yes like well i don't know if i can explain it but i can explain it um so normally and i'm going to go back to percentages for you i know that there's a like a percentage applied just like i shared with you for stirs and purse that's applied on top of our payroll that pays for our unemployment insurance premiums we're self-funded i'm sorry that's for workers comp forget that but we pay that percentage it's like point zero five percent so half of one percent um and then we see and that's based on all of our total payroll and then we see um a change in rate due to the pandemic and the fact that we've had so many californians needing to use

087unemployment um benefits and so that it's kind of like if you have insurance on anything if you use it a lot the rates are going to go higher because the risk is higher so across the state and across school districts we've seen huge increases proposed for this upcoming year so where we were half of one percent now we're over one percent that's being proposed this is another item um causing that million dollar increase and this is another item that's being talked about and we're thinking that there's going to be some traction on lowering that percentage but maybe only to a half percent which would still be a 500 000 ish increase compared to the current year so it's a problem for us that we haven't seen you know that great of a spike in a

088while but it's completely related to the unemployment situation in the state as a result of the pandemic so interesting to me that they're you know providing this pandemic relief but yet you must give back a million dollars in unemployment you know benefits and then well who knows next year maybe it's another million you know i just that's frustrating it is it's not helping the the students you know some of the talk right now is that um health insurance could be next and that it was masked this last year because people just weren't going to the doctor you know that things weren't being reported and you know surgeries weren't happening and that sort of thing and so there's an expectation that that's going to hit and we're going to see some really significant increases which unemployment

089is is bad and going from that low number to that re you know two thousand percent increase is like mind-blowing but um something like health insurance if that were to increase by five percent or something it can have an even greater impact um just because of the total cost of the program yeah i mean even our cyber liability insurance for example because of what's happening out in the landscape with ransomware and you know all kinds of hacking that's happening those rates have gone up 50 for us and the premiums not huge to begin with like our payroll um is for unemployment but we're seeing in the insurance industry a lot of increases big significant increases that's crazy but i thank you for the discussion and that is very true since i am in the insurance

090industry unfortunately well i'll make a motion to approve the annual adoption of the 20 20 22 district budget i'll second we have a motion in a second we've had time for questions comments discussion um i think we're ready to approve all in favor say aye aye aye opposed okay the budget is adopted moving on we are at item 60 the annual authorization to submit the consolidated application for the 2021-2022 school year to the california department of education so this is the categorical funded programs like how things are funded right right and the the board must indicate which programs we're applying for which is on the board um the board note here for title one title two three um and four does that have to be indicated with the motion yeah no okay well then i'll

091move to approve the annual authorization to submit the consolidation application for the 21 22 school year to the california department of education and i'll second okay any other questions or discussion on this item okay all in favor say aye opposed okay let's move on to item 60 the annual resolution 20 21 29 temporary inter fund transfers between district governmental funds i'll make a motion to approve the annual resolution 20 21-29 i can second okay any questions or discussion around this annual resolution this is a roll call vote so we have kathy join me nuts yes hello everyone trustee mcrae trustee belfonteno aye trustee epperson hi trustee martinez scott i and trustee riley hi thank you thank you kathy we have another roll call vote next the annual resolution 20 21 30 authorizing district to spend

092funds received in 2021-22 from the education protection account i moved to approve the annual resolution 20 21 30 authorizing the district of special spend funds receiving from the 21 22 from the education protection account wow that was an awful i'm sorry guys did i butcher it no you did a good job it was good i'll second any questions discussion on this item okay cappy okay trustee mcrae i trustee belfontanelle aye trustee epperson hi trustee martinez scott aye trustee riley hi thank you okay next one is 6f the annual resolution 20 21 31 authorizing participation in the tax and revenue anticipation note program also known as the trans i'll make a motion to approve the 20 21 31 and i'll second it any questions or discussion regarding this item okay kathy okay trustee mcrae trustee belfontanelle

093hi trustee epperson hi trustee martinez scott aye trustee riley aye thank you okay another rule called vote we have item 6g the annual resolution 2021-32 requesting the temporary transfer of funds and authorization of temporary transfer agreement i move to approve annual resolution 20 21 32. i'll second any questions or discussions on this item okay kathy i think we're ready okay trustee mcrae hi trustee belfontanel hi trustee epperson hi trustee martinez scott bye trustee riley hi sorry i just messed up my agenda for a second are we on 6h yes okay that's then i guess i didn't really mess it up this is 6h award of contract for program management services rfq slash p i'm not going to read all the numbers um okay the award of contract for program management services how about that perfect

094i'll move to approve the award of contract for program management services i'll second okay any questions or discussion on this item david this is just the the program management services in for the program that's right over the life of the bond okay how would the life of the bond work i should say the work okay um no other questions or discussion um all in favor of award of contract for program management services say i i i opposed okay that contra will be awarded um 6i the resolution 20 21 33 authorizing the issuance and sale of general obligation bonds i'll make a motion for resolution 2021-33 all second um any questions or discussions this is really just the next step right david with the bond program that's right okay this is also a roll call vote

095okay trustee mcrae hi trustee belfontanel aye trustee epperson hi trustee martinez scott i trustee riley hi hey thank you kathy on to item 7 new business learning support we have 7a acceptance of gifts and donations the la mesa community welfare association donated thirty thousand eight hundred dollars to la mesa dale elementary to purchase and install a water bottle filling station for the playground i moved to approve and accept the gift with thanks i'll second um okay any questions discussion we're just grateful for all donations um right in favor aye aye opposed okay 7b the annual approval of agreement with san diego county superintendent of schools for subscription to library media services [Music] i have a question on this one i'm not sure who goes to but is there some place we can find a list

096of those approved books that it mentions in the agenda like i've asked you know teachers and and i haven't really gotten a great answer so is there some place on the website i haven't been able to find any so we have san diego county ed yeah so i would probably go straight to that my contact there the person actually who we're contracting with for this can give us a comprehensive list for all grade levels is there a way to make that public like for the for the parents to see you know what's acceptable for a fourth grader what's acceptable for an eighth grader that kind of thing yeah let me let me work on that i imagine that exists but i'll have to do a little research on that to see where that lives right

097now since it's a service that we contract out for it may be that we're not permitted to share the work um publicly well it's a public document so we we will share it if requested we may not be permitted to share it like post it online um but we will if if it's if it's free and open and we're able to do that that's a good okay maybe like a link or something like that like go here to see the list or something yeah or to recruit requests or something like that to the county if it's something that we're not able to post on our website okay cool thank you sure and sarah i can show you an easy way to do that um not just through like the county or the schools but just

098like a teacher trick that we use i can show you and then you can share it's probably appropriate at the board meeting but that would be awesome yeah i don't have those teacher tricks yes so um we are need a motion to for item 7b and a second i'll make a motion for the approval of agreement with san diego county superintendent of schools for subscription to media services i'll second okay do we have any other questions of regarding that annual uh agreement okay all in favor say aye aye opposed okay so that has been approved sets excuse me item 7c the annual adoption of the local control and accountability plan i was muted wasn't i i didn't hear you are you might have been glitching i don't know i'll make a motion for the annual

099adoption of the lcap and i'll second it do we have any questions or discussion regarding the lcap i don't have a question just uh uh something i noticed in there um that it said in the federal addendum that we have are gonna support our homeless students with a partnership for arts for learning and i'm kind of looking forward to seeing how that will play out like i've had some um interaction with arts for learning in the past and it's always been very positive so kind of excited for that any other comments questions okay all in favor of the annual adoption of the local control and accountability plan say hi opposed okay let's see the next is 7d is the annual approval of the 2021-2022 lcap federal addendum motion to approve the the annual approval of

100the 2122 lcap federal addendum i'll second any questions or discussion on this approval okay all in favor aye aye aye aye opposed okay that is approved next is the annual approval of the 2021-2022 school plans for student achievement i moved to approve the sipsas for annual achievement all second any questions or discussion regarding these it was really cool reading through them extensive reports but yeah it was awesome sorry i think i was talking over the top of you sarah will you say it again yeah no it said my international internet connection is unstable my bad um the cdo has a parent resource room to increase parent engagement and i'm kind of interested to see what that's going to look like in a year or two if they have you know more resources for the parents

101the parents are coming on campus and it's that they would have some education and whatnot and then the second thing i had noticed was that el mac especially during the pandemic they had what was called accountability coaches and those are non-teaching adults that would connect with individual students who were maybe struggling to engage and and that to me is thinking outside the box i think it's real interesting so i hope it got some positive results and i hope that they're able to continue whatever you know good came out of that part yeah and with things like that sometimes you don't necessarily see the results like on paper but you know the county daily accountability partner often the adult is getting just as much out of that partnership as as the kids and that's kind of

102stuff you can't always measure or see in like hard data um but it definitely increases like the the mood at the school of the climate um that's neat to be a part of not that i just think that one-on-one connection is so important and it doesn't always have to be a teacher it can be any non-teaching adult or anybody on campus i think that's great yeah it's it's i think it's awesome for the kids and the adults like it it's neat okay so we have had a motion in a second um i think we're ready to vote all in favor of approving this 2021-2022 school plans for student achievement say aye aye aye opposed okay those are approved next is seven f the annual approval of 2021 2022 parent and family engagement policies i move

103to approve 7f annual approval of parent and family engagement policies i'll second any questions or discussions around this item okay all in favor say aye this this is a roll call vote oh it doesn't say that on here it doesn't no no i'm so wait what no i'm sorry am i behind what number are we on i'm on 7f my bad i'm sorry guys it's okay we forgive you all right of the annual approval of 2021-22 parent and family engagement policies say hi hi opposed okay that is approved um now we're on to item eight a and that this one does say roll call vote so thanks preview um eight a new business student supports the annual resolution 20 21 35 resolution 20 21 36 authorization of agreements with the california department of education so

104one's for the state's preschool program and one's for the pre-kinder and family literacy program and we would just do the one vote that's right okay so we'll need a motion in a second i'll make a motion for the annual revolution 20 21 35 and the resolution 20 21 36 i'll second okay any questions or discussions on this item okay i think we're ready for you kathy okay trustee mcrae i trustee belfontanel hi trustee epperson hi bestie martinez scott aye trustee riley hi thank you kathy okay now we're in item 9 new business human resources item 9a is the approval of standard recommendations i'll move to approve the standard recommendation i'll second awesome ernesto is there anything standing out that we should touch base on i just want to call out uh first of all good

105evening everyone i just want to call out that you'll see that we have our employment for our summer learning academy for both certificated and classified as well as our extended school year summer school program as well so you'll see that there on our standard recommendations this month thank you ernesto any questions or discussion around these recommendations okay in favor of approving the standard recommendation say aye aye okay those have been approved moving on to item 9b resolution 2021-34 to reduce 0.6 fte paraprofessional in the early start program i moved to approve resolution 2021-34 i'll second any questions or discussions on this item okay all in favor say aye aye this one is from roll call vote it is uh it it should be it's a resolution right ernesto correct yes okay it just doesn't indicate

106that it's a roll call vote here but it actually is and you know i was just going to ask is it all right if ernesto just explains this one really quick just because it's a a layoff resolution we want to make sure people understand that um that no one is losing a job here i think that's important yes ernesto please do thank you and so we make adjustments of our paraprofessionals from school to school throughout the year you know based on student needs and and caseload changes and so the reason this changes is unique is due to the paraprofessional going from a specialized program in this case the the early start that's a 216 day calendar to a standard paraprofessional program which is 206 days so this person is being shifted over to another paraprofessional

107position in our district and because it's going from two or because she's going from 216 to 206 is why i'm bringing it to you today okay so not an actual layoff just sort of a change of assignment correct and uh on the calendar on the account okay is a layoff of of time it's a layout so she'll have less days on and on in this position correct okay any other questions okay thank you ernesto cathy i think we're ready okay trustee mcrae hi trustee belfontanel hi trustee epperson hi trustee martinez scott trustee riley hi thank you thank you kathy thanks for catching that david um we are here everyone thank you ernesto we're in item 10 closing communications um announcements reports and communications from the board and superintendent anyone have any announcements i just want

108to say three more days to go in this year we did it like everyone all the staff all the teachers like well done this is a rough year last year was rough good job everybody there's light at the end of the tunnel so true so true i wanted to say thank you to the staff the teachers the classified staff on all the school campuses i keep seeing pop-up and social media all these fun days the kids are having this week and it just i i'm so happy to see that you know their little eyes light up and they get to you know enjoy this last week of school even even with the heat and then i i just want to say um i know with the school ending and you know kind of the pandemic

109or we're getting kind of back to some sort of a new normal just to make sure that every please check in on their kiddos um their mental health and all of that um just try to uh make sure they're okay even though they say they're okay sometimes they're not and that's things that personally we're dealing with too sure dave would you like to share okay well um i would like to share i have to keep it really brief because today was my last day of school and i don't want to cry but it was very emotional as much as we all looked so forward to like being able to finish it off um once the kids left i was full of so many emotions and it just is those were my pandemic kids you know

110and uh it's we did a really hard thing now and this district worked together to do that really hard thing for so many students and uh there's just so many emotions that i wasn't expecting to have i was ready to kick up my heels and start my summer and then they were all gone and it just was it was just definitely not something i expected and so my heart's with all the teachers out there tomorrow at the end of the day because it's you guys did really hard things and really great things for so many kids so we did it so thank you david would you like to share yeah i want to echo everything that you said because you said it you you all said it really beautifully and but i think rebecca you

111really captured the emotion of um of this time and um it has been such a difficult year um definitely the hardest year i've ever experienced in in my life in my career um just extremely hard extremely difficult decisions and it felt like we went from a time of everyone pulling together and really sort of uniting over the the joint um you know experience that we were going through and slowly you know tensions began to rise um to the point where you know it became so um just a lot of anger from from people and um and i just want to say that i i really feel like we all went through something that was extremely difficult extremely really traumatic like a lot of people experienced a lot of loss and not only that but we

112also you know experience loss and just how we interrelate our kids experience loss in having friends like my my i have a first grader and i always remember rebecca telling me that one of the really neat things about first grade is that they they begin to make friends and they're really into their friends and um that's not something that my son experienced this year just like you know so many of our other parents um and that's heartbreaking because that's not an experience that he'll get back you know and um but the thing that that i i keep feeling and i keep sharing with people is that um we all went through this together and even and all all of it the the the the the good the bad the ugly everything we went through it

113together and regardless of if through this you were someone that was you know angry or someone that was sending letters of appreciation or whatever it was all just a a part of what we went through and i think you know saying like we we we're in this together it's true and we continue to be in this together because and it's the thing that i really want like our promoting kids to know i don't want them to feel a sense of loss i want them to feel a sense of i went through something that was really hard and it was something that kids before me haven't gone through and it's probably something that kids after me won't have to go through and we went through it together and we get to carry that with us and

114i just personally i'm filled with anticipation and excitement about what the year holds because i think having gone through all of this um how much more grateful we are to be together and be in school and do little things like you know eat together and just be able to hug and shake hands you know that's that's when what did we have to be grateful for being able to shake hands you know but but now something as little as that and the physical contact and and the interactions that we have the fact that we'll be able to have a board meeting in person like there's a lot of anticipation and excitement over just being in the same room together and i just think about our schools and how they're places of of joy and um and

115i i just think it's going to be an incredible year next year and so i want to say thanks to all of our our um all of the educators in this district all of our classified staff um all of our students and their families um we got through this because of of all of your your commitment and your perseverance and um and we did it together um yeah and the one of the things that i keep going back to that this last year has been um the quote and i oh gosh i forget who it is that said it but it's um if not us who and if not now when and um and i really feel like that's you know that's been the charge that we've been given this last year is to go

116through something so so hard and try and do what's best for our community and for the public and for each other and i just couldn't be more proud of this district and um the incredible people that are here i just feel so fortunate to to be working alongside of um all of you and um all of our our staff it's just an amazing place to be and i think that the future is is really bright i'm really excited about it nothing but but hope and optimism right now yeah and a big shout out to the students because there's the students don't realize the impact that they have on the adults that they interact with i don't want to call out anyone specific but there is a class of sixth graders that as a class say

117thank you to each teacher at the end of each class whether it's on zoom or in person and i don't know like as a teacher when i hear that that means a lot to me that i mean and that every day that they do that that means something to that teacher that's not just words that go in and out and um there's so many times that students are actually like helping their teachers out but just by their kindness or their patience um so big shout out and recognition of all of those little things that kids are doing you know they equally helped each of us get through this as well okay i didn't cry um i think that we're done unless anyone else has anything they want to add oh okay this meeting will be

118adjourned at 7 51 pm thanks you guys appreciate you thank you thank you we'll see you in august have a wonderful summer you guys bye appreciate you guys