001I would like to call this regular meeting of the PBC Board of Education to order for Tuesday, February 25, 2025. Board members may attend and participate electronically in regular and extraordinary meetings of this Board in accordance with policy. Will you please call the roll? Chavez present. Mler present. N present. Con present. Present. Present. Thank you. At this time, I would like everyone to pay attention to the screen for Land Acknowledgment. The Boldor Valley School District resides and operates on lands that are ancestral lands that were unjustly and legally taken from the territory of the Ute, Arapajo, Shayan, Apache, Navajo, and four other Tribal Nations historically associated with these lands and who have called these lands home since time immemorial. We acknowledge the atrocities committed here, including the painful history of genocide, forced assimilation, and efforts
002to alienate Indigenous peoples from their lands with the support of policies of the United States Government. NBBS is aware of the many Indigenous peoples in The past and present, and their dignified nations and cultures that care for the land with strength and resilience. At BBC, we recognize the stories of the land in Colorado and the survival of the many nations that have carried their oral traditions to the present. It is our responsibility to live and to educate our communities and our students so that we can celebrate and respect the wisdom and knowledge of Indigenous peoples and actively join together to address injustices. By offering this recognition of the land, we affirm and honor the history, wisdom, oral traditions, and residence of Indigenous peoples and recognize the responsibility to care for and cherish this land together.
003Excuse me, I would like to remind everyone that the mission of the Bolder Valley School District is to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for a life of success and civic engagement. Good evening everyone, and thank you for joining us electronically and remotely. We are happy that you are observing and participating in the meetings. Members, I have a motion to approve the agenda with item 8.5 excluded as that item has not been addressed. Moved by Jason. Second by Laura, will you take attendance? Chávez, yes, I'm excited. Tonight we'll begin our work session. We have a topic tonight, which is a review of activity and athletic dues. Would you like the instructions? Thank you. Good evening. Today we're going to be talking about athletic and activity dues.
004As you may recall, this was something of high interest to the Council members. We were discussing this as a priority in today's conversation. We're talking about the activity and athletic dues policy. The information and guidance will help us tonight to review and update that policy. As there are many people here who will be presenting, we have attorney K, Superintendent of Schools Robert Fernandez, and giving his opening presentation, Athletic Director Harry Waterman. And with that, I give the time to the Council and the team. President Dr. Anders, as Dr. Anders mentioned, we're happy to be here tonight to share information about activity and athletic dues as it's connected to the policy you 're acting on now, which is related to activity and athletic dues. And with that, I give the time to Kath and As a
005foundation for tonight's discussion, I want to remind you that you have been talking and working on this issue of fees. Remember in 2020, you were talking about curricular fees, and the main legal issues remain the same because the governing statute remains the same. Establishing fees under the authority of state law: if we are to collect fees for voluntary participation in schools, those curricular fees must be reasonably necessary in relation to the cost to which they will be allocated and must be used for the purpose for which they were designated. They must be available to the community with a list of the costs, including the purpose and how they arrived at that amount, whether mandatory or voluntary. Specifically, here is the work of the 2023 Council policy on academic and curricular fees. The council at that
006time worked on addressing that certain fees would be covered by the district budget. There was a prohibition on the use of fees for discipline, and they were very careful in establishing a policy around guidance and adopting a fee schedule in relation to the range and a limit for those fees, and also in They've included that principals are authorized to grant need-based waivers, and the district is required to maintain data and documentation of these waivers so they can be monitored in the future. And like many districts, we have a history of establishing an athletic participation fee. This year it will be $2,200, as it has been for several years. In addition to the participation fee, additional costs and fines are also developed and addressed at the school level. But right now, we've done a more comprehensive
007survey on activity fees, and I'm going to talk about that in a moment. Before Harry starts talking about fees, I want to talk a little bit about how Title 9 is connected to our conversation tonight because I know this is a very important area for the council that has had a lot of focus. So when you think about Title 9, there are three ways the district can show under- compliance with the requirements of Title 9: there is equitable treatment in athletics, and it defines what those purposes are for regulation, the analysis of the regulation, and it establishes that those athletics that OCR will access. And we are anticipating sharing more information about this data in the future, but when we look at the proportionality of our students' participation and we see that their participation by
008gender is in proportion to student enrollment, that's where we consider this issue of Title 9 compliance. When we look at the area of fees, Title 9 does not state what fines or fees can be charged for an activity or athletics. Fees are not also charged by designation of venue. Some fees are necessary due to venue requirements around that athletic activity or event, but it's not a direct connection to Title 9. So I want to relieve the council of having to be too concerned with Title 9 in the discussion of fees today because we are really thinking about what fees, what philosophy, are going to be applied to this Council policy when we are looking for opportunities to create more participation in athletics around our District K. One quick question: when you say that, just to
009be clearer for my fellow council members, something can have venue rules and regulations but not be something that is considered by OCR when talking about Title 9. Yes, correctly, I think the one that comes most to Mind you, the Palms and cheerleading team is great. Of course, I would never tell students that it's not athletic, but I think OCR specifically determined that cheerleading is not considered an athletic activity for the purposes of this Title 9 regulation. I think the concern arose when Title 9 was put in place to increase athletic participation and opportunities for women, and Palms cheerleading, which is mostly for girls, was promoted. So we have to make sure there was equity, equal opportunities, and the conclusion that they were equitable before the statute's intent was achieved. Good evening. I'm going to refer
010to this table on the first slide. I think you all already have it in your packet, but as you can see, we've collected data on activities from athletic directors. The first 26 in the left column are the sports designated by CHASA, and all of them charge a $200 participation fee. The remaining 14 are activities that are offered, and I'm going to talk more about those costs. Those don't charge a participation fee, and they don't come through CHASA, and they don't have that connection to CHASA. I have a question for clarification. Leadership. Ah, arts and spirits are considered CHASA activities, so that's why I'm wondering, because if I go to the CHASA website, I can see there... Yes, very good question. These are esports and student leadership. And if they are covered under music and debate,
011they don't have the operational costs that we're going to talk about in a moment, which are connected to the other activities and sports, and that's why we 're not charging a participation fee. But they are designated under CHASA, and also, Cheerleading is included there, and we also don't charge a participation fee for that. So, the designated activities aren't being charged. These additional activities that are named are clubs in the schools, but we do n't charge a fee for any of them. Others are curricular, like the Student Council. So, the way the activities are named is a little confusing. Well, what I can understand, and it's not clear to me, if it's an activity designated by CHASA, like, for example, Cheerleading and the debate club, there is an associated cost, but the decision not to charge
012a fee for those is because CHASA doesn't require a CHASA fee. CHASA requires fees, but each district accepts fees. For whatever it is, and on another slide you'll see examples from other districts of what they charge. We're in the range of those fees. We designate what that is only to balance the cost, but it doesn't come close to covering the cost of those sports. And because the student leadership and those named there don't have transportation fees, or workers for the games, that's why we don't charge those additional costs. Help. Yes, thank you for the clarification, Alex and Lu. Yes, I realize we have a participation extension for people with free and reduced-price lunches, and I know we've talked about how many people are burdened by having to pay these fees. And I understood that we
013also have waivers available at the school's discretion for families in need, but I don't see a discussion about that. We offer waivers for families above the free and reduced-price lunch threshold. Yes, the next slide will talk more about that. Okay, thank you. That's also for my own clarification. If I look at the programs authorized by Chasa, all of these activities are connected to the new title factor. When I look at this list I'm curious, I wonder, for example, if ice skating is included. I don't know the answer immediately, but we can grasp that information. The reason I think that's important is because of how Harry has put his ads. I think we need to make sure we're using the money equitably, that we know all of that, and that all the sports are included, or
014not. And make sure that the administration knows which ones are n't. I think this is a bit confusing. Okay, the other fees, if we go down a little bit, these are assessed by individual teams. They have nothing to do with the cost of the equipment. They're miscellaneous things, and these stay with the student. This can be anything from equipment to participate in, I don't know, hats, socks that they don't want to use again the following year. They can be camps, clinics—many times they go to breast cancer awareness and wear the color pink. So these are additional things that happen throughout the season, the sport, and these are items that stay with the student. And you can also notice the first point; there's a list of the activities or sports where the fees aren't as high
015or as expensive. And then we have the highest ones, and as we have documented, Palms Cher, this is the main determinant of that, it's whether they attend the national championship, and it can be from 2,000 to 2,500 of that fee. Go ahead, Jason. This next slide is the extensions, and Alex, regarding your question, if you look at that first column, those are extensions that are offered at our high schools for the $0 participation fee for any student with free or reduced-price lunches, or who communicates that they need an extension. In this first column, it says how many students have requested an extension of the participation fee, and the second column—you can finish what you 're saying, and let's go to the questions—the second column is the total number of participants from each school, and the
016third column is the percentage of those participants who have received an extension for free and reduced-price lunches, and at the end, you can see the percentage of students with free and reduced-price lunches. So, let's go, Jason, Beth, Alex, Jason. Thank you. My oldest son is in sixth grade, and this has been eye-opening for me to see how all of this works, both as a parent and now, obviously, as a board member. I look at this chart that's here, and the fees, and first So, for my own information, and for the general public, I see a fee, but I don't see the logic to explain why the fees to play basketball in Boulder are going to cost you an additional $2,000, and in Broomfield, but if you're a girl playing volleyball in Boulder, it's a very
017low cost, and almost $400 in Broomfield. I don't know if you can explain why there's such a difference in the numbers. I know some schools are unique or different. It's just that I don't understand why things are the way they are. And my next question is, is there a logic to why we should establish these things at the district level? So, if you can answer the first one and then the second, yes, very good question, and I see why you look at what's here and you have a lot of questions. That's why you're not going to see a set fee across districts when it comes to additional fees, because everyone does it a little differently. It could be because of the difference in the size of your program, how big it is. Some have four
018or five levels of volleyball, which is what they do during the off-season. Some schools offer camps or clinics; some schools don't offer anything additional. Those that do offer camps and clinics earn more money versus those that don't, adding more costs to the tuition. For example, basketball at Bromfield does a lot of fundraising, and those funds go toward lowering tuition. Some coaches love fundraising, and others don't. So that has a lot to do with the difference between one school and another. These are some of the factors that influence it. Because I look at this, and for example, in basketball, there's a big disparity between schools. It's much more expensive to play basketball at Bolder compared to Lafayette or Bromfield. So I don't know if in another column, I don't know if it's really possible to understand
019where the fundraising comes in and how it plays out. That explains a lot, but it doesn't come up here. So, if Bromfield raises funds so that the costs or tuition are very low so that students can participate, we need to understand that. And I want to know why that's not the case. I'm wondering that because those are the two schools at the top of the chart, so it's very confusing, and this topic is a bit more difficult, at least for me. I look at this, and so how can I understand this? How can we understand and make sure So, there's equitable access. I look at all these parts, Dr. Andersen, as we've shared, we did n't give any direction or instruction to the coach or the schools. We just collected the data and are reporting
020it. What you're seeing right now is a system that was designed where there's an established fee, a district fee that goes far beyond the programs and games involved, and by competition or coach preference. There are many reasons. And to your point, Jason, there's no established standard. We haven't mandated fundraising. We haven't said, 'Here's the range of fees you can set.' We haven't done any of that. And I don't know what would happen if we did. That's typical of what you might expect from high school sports and activities, but what's not typical is that we 're showing you this. What's different is our transparency in sharing. That's the difference. So, Harry has been an athletic director for a long time. He works with Chasa and understands how all this works around Colorado, as a high school
021director and as president of the Orlando Metro Athletic Association in 2008. And yes, the schools are trying to find solutions locally, and it wasn't something the district took. It's not that we're not going to make an effort to do that, but I think our level of transparency goes beyond that to show the difference in qualifications and an opportunity. And if you think about policies, what policy would make sense to find the right balance? We don't want to get too involved in how coaches run their programs, but we also want to protect equity. I know that's important for the board and for the kids who look at the qualifications and don't even bother trying to get on the team. Even though it might be the best thing for them, I think there's some truth to that.
022But I also know that you have young children, and those who have young children, if they want to be involved in a sport, it starts early, it's intense. And it's not like, " Today I'm going to play in the recreational league and then I'm going to try for the varsity team." That's not how high school sports work. And then there's a larger ecosystem that we have to recognize as well, because literally where I live, in high school there's a center that's designated for all teen or youth sports, and they have a conditioning season. They have to get in condition for 10- and 11-year-olds, and when I was I haven't done that for 11 years, but I'm saying all this to say we're being very transparent. We're in this position, and I would say other people
023would n't even go along with what we're doing. And if they did, it would be similar to what I 'm saying. Another thing I wanted to say is that I also had similar reactions to yours, and thinking about the range of reasonableness per sport, this is something we can possibly keep in mind. And if you go to a program where there's no fundraising or opportunities for these additional fees, how can we level the playing field or be equitable from a district perspective? I appreciate your comment, and this wasn't meant as criticism. I appreciate the transparency, and I don't want to single out any particular program or school, but my questions weren't in that spirit. I wanted to clarify that. If I may ask a question... Oh, sorry, I've had some technical difficulties with my computer.
024If you go back to the previous slide, which had the exemptions for free and reduced- cost lunches, which ones are FRL or not, uh, but you're suggesting that not everyone who has the free or reduced-cost lunch is... we're not tracking that data at the moment, but it's B, the majority is the reduced-cost lunch. If there are other students who apply who ca n't afford it, if they're given a grant, then I'd like to see which is which to encourage families who still need support to apply for that support. I also appreciate the transparency, but I'd love to know what the differences are. It would also be helpful when we're thinking about equitable access. What are the differences for students with free lunch and the participation rate? Board members, I know there's a lot of interest,
025so I'm going to continue naming people so we have a list. And then, Jorge, I also want to talk about this FRL slide. I had a similar reaction to Jason, but I appreciate the conversation and I appreciate the transparency, and I think it's right. This is a competitive world for the better. But that data is over a year old. I'd like to see the trend in the data over the years, if there are more students, Dr. Anderson. And then Jorge, I'd be happy to delve deeper and create or collect more data that we need in the future, and then go back to see what data we might have. That's certainly part of the conversation. You know, this is the first opportunity we have to collect that data. But we can make those combinations. Thank you
026for the conversation; I appreciate it. There's a lot of data to understand. Here it shows the fees for middle school, but we don't have data about middle school activity fees. It's only for high school, so I'm interested in how it is at the middle school level. And I'm curious. I don't see other slides about how that information is communicated to parents. So, to request a waiver, they have to know. It's communicated at the beginning of the year that we're going to waive the fee, and that's all I have at the moment. Yes, we do have data about middle school; they're similar percentages for free and low- cost lunches. I think it's 99% or 10%. I looked at the data, but I want the fees themselves. It 's a $100 fee for middle school per school,
027and we have comparable data about additional fees. Like high schools, there are no additional fees at the middle school level that are charged to families. Thank you, DEA. Sorry, Dr. Anderson, responding to the other point, I think it's getting interesting. We've been very intentional as a team about not giving opportunities to children. One has to know, we can check to verify how clearly we're communicating the exemption. If a family can't cover a fee, they can still participate. I don't know how clearly we're communicating that. If I don't know, it probably means we can improve, but I do think that while we're thinking about or reviewing this policy and creating an intentional practice, the idea is that if this is the case, and as Alex pointed out earlier, if for any reason one is in the
028space where they can't pay, they should be able to participate, and we need to communicate that in a way that is accepting and welcoming. And I think there are opportunities in that space. Jorge, thank you, I appreciate that. That's an important part of what we do to make everything accessible, but the exemption for $200 plus $800, the top part, or that extra amount. Whatever that extension covers, it's simply for the participation fee: $200 for high school, $ 100 for middle school, and $50 for intramural sports. That's what I, Harry, know about the proportionality data. We have this challenge with the free/low-cost lunch program, but also with the Latino population that participates, and I mention that because the $200 is something, but certainly we can't solve all the problems. We can't solve the sports problem. Clubs
029are spending thousands of dollars for teams that travel and operate year-round, but we're telling the ADS that we care about race and ethnicity. We're doing community outreach. We're telling the parent-teacher associations, cheerleading clubs, they're doing that outreach. We need to have that equity lens in terms of gender, in terms of the free/low-cost lunch program, and also the underrepresented races. Is it a question you and I have both looked at that data? The board members aren't looking at that data because we're on the Athletic Review Committee, but it's quite important. I can say more; we'll talk about it in April. That's the data we're... We're collecting right now, we're going to divide it up further in April at the meeting. I'll say it: if you have kids in sports, this is the best. This doesn't pay
030what club sports pay. Unfortunately, that's very expensive. Next slide. Excuse me, I have a question, and I think Jason raised his hand, and then Alex and board members. After that, we'll move on. I was going to echo what Harry said. I'm a mother of kids who play sports, and it feels shocking, but it's cheaper than what people outside of the prep experience pay. And I would also say that I agree we need to create a situation that does n't harm people, but it's not just the fee. If you have a child who has been playing a sport since the age of 3 and a child who has never played the sport before, there's a lot of intimidation. And transportation is extremely challenging because the district doesn't provide transportation to practices, activities, and competitions that are
031outside the district boundaries. So you have to be able to transport your own kids. So there are barriers, even at the high school level. If you have to go by bus and there's no ride, well, it's not just the fees, it's the whole thing. screen and I am going to say as a mother with experience with a child in athletics, we have work to do to celebrate our sports and activities. We have a barrier to overcome in terms of compensation for people. It's a very complicated conversation to have, but it's not simply about what the fee is. There's a lot that goes into that issue. So I wanted to mention that a little bit, and I appreciate the conversation around direct funding instead of waiving fees. That makes it more manageable, but it's not going
032to create parity or equity in that case. So Jason, and then Alex, and then the next slide, my oldest son is in sixth grade. So we're going to get closer to that, and I understand the context of coaches not being paid enough, and other sports and clubs. I don't think that's the standard we want. It's cheaper than club sports, and you mentioned transportation. So there are a lot of barriers for a lot of kids, and that worries me. So we 're already there. Sixth-grade sports are expensive, and we're still not there. It's not economical when you're comparing it to other private programs. So I agree with what Nicole is saying about the reasons for these costs, but I still... It worries me, and I'm anticipating continuing that conversation. I want to ask a question. I
033don't know if I missed the answer. Regarding the waivers, you said that anyone who wants to participate— I forgot the word—but we do make it possible. I looked at the numbers for the low-cost free lunches, and to qualify, the family has to earn less than 4,000 a year. I do n't know if we have a fixed income threshold at that amount, or if the goal is maximum participation, not barriers. The free lunches are a number, but there are many families earning 70,000 who are middle class, but they definitely don't qualify for a fee reduction. Obviously, so I wanted a little more clarity on how it works. And Harry, can you correct me? If a family says, "We need support with the fee," we don't ask them, we're not checking their income, we remove or eliminate
034the fee and move on. But what I was sharing is the exemption, to the extent that people understand that's the policy. Perhaps it's not being communicated well. I think if they cover it at night... Athletic because one, and possibly it's not known because they didn't attend the meeting or there's no ride or something happens, they don't have the information. Alex made that point: who qualifies for the free lunch or who applied for the exemption? We don't have that data. If someone supports it, I think we can take a look back to try to find out. We're not saying, "No, this person earns $ 42,000 a year, there's no exemption." We don't do that. There are barriers within that, and I think we should consider that as well, Alex. And then we'll continue. I have two
035questions on that topic. We're offering exemptions for the $ 0 fee and not the additional fees. Is there a reason for that? If we're going to support their participation, why aren't we supporting all the costs? And it would be very helpful to understand the fees to get an idea of the competition or the sports where they don't cut players, and to understand the exemptions and participation based on economic status, race, and ethnicity. Because it's one thing to have a sport that needs 15 years of extensive experience to be competitive, or those who are simply going to participate to enjoy it. So why not exempt all fees above $ 200? And I also want to I mean, and the technology made it difficult for me to connect. I appreciate that this is a complex issue, and
036I'm hearing that the board is saying that we want children to participate regardless of their backgrounds, and we don't want to put up barriers so that children can have fun and participate in sports. That's in the spirit; we want them to have fun, and then we also want to ensure that everyone has access. First part of the question: yes, absolutely, we removed the other fees as well. In fact, there's an example of one I was talking about this week where a student couldn't make the trip for a sport, and they were given a scholarship. And that's part of fundraising. When they raise funds, they have scholarships for students who need them. That's why they want extra funds to help those who can't pay. If they approach, demonstrate, or apply—they don't have to demonstrate— they receive
037a scholarship or a refund. Sometimes they say, "Well, help us raise funds. Come work in the parking lot for an event. Come help out." And they can also do community service for that. As for the second question, we did n't differentiate between the data for the sports, as I mentioned. Like cross country running or tennis, which requires many lessons for a younger student, is something we haven't tracked. It's completely all sports together in terms of free or low-cost lunch, and we can go over the data if you want a quick question, Harry. How is a potential student athlete, a student who wants to participate in sports, going to know which sports cut athletes or not? As for the general public, can you give more information about that? Because some sports cut and others do n't.
038So, in 2000, 12 to 14 years old, there was an OCR, an OCR investigation in the district. At that time, one of the things that came out of that investigation was that there were three sports for girls: one in the fall, winter, and spring that did n't cut athletes to increase participation. Alongside girls, in the fall it's volleyball, in the winter it's basketball, and in the spring it's soccer at levels 4 and C. In particular, for volleyball, we have a lot of interest in those sports. That allows more girls to participate, and that was one of the measures that came out of this OCR investigation. Are there sports that don't cut for boys? There aren't some that might, but not really for boys. So, track, cross country, and cycling cut boys. There's a policy of
039not cutting back for girls in those sports, but for boys, some do cut back because of the numbers. We don't have the budget for five levels in each sport. It's those three girls' teams that we don't cut back on to generate more female athletes. We couldn't. We don't have enough facilities to handle so many teams. In each sport, it becomes very difficult with five levels of volleyball to have the space and time to do all those practices and games. So many schools have the option of choosing certain sports that they don't cut back on. But this is a requirement for those three sports for boys. But there are certain schools that have other sports that they don't cut back on, as their choice. It could be tennis, music, swimming. Yes, I said that was going
040to be the last question before we move on. It's very quick, Alex. I'm confused. When I say not to cut back, I 'm not thinking about the required sports. In my experience at Fairview, like cross- country track, those are sports that they don't cut back on. Those who want to participate can do so only at Fairview, and other kids or other schools are cutting back on kids because it's not required. There 's no need to make cuts, for example, in cross-country track because it's outdoors, there's enough space, there's no restricted space or required number. The team. So it's easy to have 100 kids for those sports. For basketball, there are five kids on the court at a time. So we need to have a fixed number to be able to practice and have the competition
041in two gyms. That helps, right? So when we're saying sports that don't cut, we have a language difficulty. There's a technical term that means this: basketball, women's soccer, or community soccer. From my point of view, we've talked about tracking, cross country, running. For sports that don't cut, then I'm interested in when we're talking about free lunch or racial or ethnic differences. When there are barriers in terms of competitive training, it's not a difficulty. So we need to fix which sports we should be focusing on. So there are many places if we're doing recruitment, helping with fundraising. I appreciate your point to clarify the sports that were referenced. Harry, there's a district policy to ensure that no student who wants to get in ca n't participate at some level. There are other sports that make it
042easier for many kids to participate. So there's no need to cut the team because there's enough equipment, space, etc. But that's at the discretion of the individual coach and the school. So we've done it. Those are the sports that don't cut in such and such a school. But if They decide to remember next year. There's a district-level policy that supports that, but I appreciate it. Where is your thinking going? If we're trying to find these thresholds for prior experience in sports at the high school level, we can be identifying, supporting, and promoting with this policy in the future. Next slide: those are the participation fees we've talked about. We've talked about 200 in high school, 100 in middle school. That counts for 25% of the budget, and the other 75% is for tickets and the
043general district fund. And as I mentioned before, those are the essential items. It doesn't cover the other items we've talked about. That's the essential stuff: coaches' salaries, officials, referees, security, transportation, uniforms. Those are the essential items needed for the program. In other words, I said essential. The other fees we referenced earlier are used for individual purchases—things used within that year by an individual. The final point: Besides the sport that was named, the participation fees help fulfill our commitment to CHASA. That includes quality and safe events for athletes and spectators, and also having a commitment to travel when required. The situation, I have a question. Then the line, I appreciate the breakdown of the percentage of income. I looked at budget B, and if you want to clarify the numbers, if I made a mistake, for
044the proposed budget, 24, 25, that comes in at one million dollars, and transfers from the general operating fund are 2.8 million dollars annually. So it's important to think in actual dollars. I know we have a fiscal limit, potentially because of the state. It's a lot of money we're talking about; the dollars aren't indicated, only the entities. So I want the public to know what the costs are for the projected budget. So, 4.1 million dollars for athletic activities. So that's a significant amount for us, and I appreciate you clarifying. We want to fulfill our commitment to Chasa, but we also need referees and officials who have the capacity to provide transportation. So, beyond the fee we pay to Chasa, if we pay these fees for each sport to Chasa, we also have to provide the facilities
045that have the capacity to host a quality event. Rather, a question for both of you: Could you tell me where the fees are used to raise those funds? For teams that don't travel during the off- season, these fees refer to very specific things. It could be for the uniform, or... Oh, so they should be in the left-hand column. They can be used there, or for additional trips. They can be used in various ways for a particular team, right? Yes, and they can be designated according to need. Well, my question about this is, the participation fee, if this represents 100%. Where is the additional fee located? I don't know if I'm explaining myself clearly. Within this chart or table that we're looking at, where can we put, let's say, the basketball team, or as we were
046referring to, where a school can set these types of fees in large amounts to carry out many fundraising campaigns? Yes, for example, if someone played at Bolder High School and wants to continue playing, well, I would like to see those fees that have been called additional or booster fees. Yes, Dr. Anderson, I would like to clarify that booster clubs, or those that support schools, are often obtained through fundraising campaigns, activities, and when there are expenses that go beyond what the regular fees cover. But what we have listed are the... Direct charges are levied on families who choose to participate in athletic activities, and there's a Booster Club that includes funds to cover extra expenses. But we know what those amounts are based on last year's data. Well, I'm confident we'll have that information this year.
047So far, we've obtained most of the data to achieve the greatest possible transparency, and we'll continue reporting in the future. Yes, Jorge, thank you for requesting the dollar amount that these fees cover. And what's covered by the general fund doesn't include the fees, but often these fees are doubled. There are additional fees to practice these sports because there are regular fees listed below. Student participation sometimes faces many barriers. It's not just the fees, but for example, we have information about other activities that don't require fees, and some students who are eligible for reduced-price or free lunch can participate in those activities. We see a very similar pattern in low- cost activities. Dr. Anderson, and then Alex, yes, this is a very interesting point. We have fees, but we also have general fees that are raised
048through fundraising, which can cover funds for other students who have difficulty paying the regular fees. And we need to determine or have a measure of what percentage of students who are eligible for free lunch participate in these types of sports. Yes, Alex, I'm interested in seeing what kinds of activities are carried out to raise these fees to cover expenses for other team members. Ultimately, the burden on parents may not only be from the fees but also from fundraising events. We do n't want to put this burden on single parents who are contributing to the campaign. Fundraising, then paying the fees, and well, the whole package does something wonderful that allows children to participate in sports activities by removing barriers and providing greater opportunities, and above all, to be honorable. We try to ensure that all
049students have access. Something I'm always thinking about is that many of the fees we've talked about are individualized, like marketing items. Let's say we get a sponsor like Espido or Nike, and we're only going to use a certain brand, like Nike, because that way costs are lower, or because everyone who goes to Fairview wears Nike, all the girls wear Lulu Lemon. But there's a cost, for example, a system that has a focus on how decisions are made and how to find ways to lower those fees. When I look at this, when we did the study, we did this type of research and found and signed a contract with a sponsor, but currently our schools are studying a wide variety of suppliers, and I don't think we can use just one supplier. This would reduce the
050discount, the fact that it would allow us to buy other items where we do n't have another monetary refund. If sometimes we have credit, that's an advantage. Buying things wholesale is temporary, not permanent. Maybe you get uniforms at a discounted price one year, but not the next. I don't know if this answers your question. Well, I wanted to think about a system that would help us solve the problem. What I can say is that it's a purchasing problem. We have a district-wide contract for any uniforms. It's the same thing. When we looked at a high school, everyone had Adidas, or the shirts were Adidas. But if you see a coach who wants Nike, it can become very autonomous very quickly. But that wouldn't stop us from looking at district-wide contracts. I think there are things
051we can discuss further. As we always like to do, board members want to give you a comparison with some of our neighboring districts to see how they view things. The comparison can be very interesting. Dr. Anderson already explained that we want this information to be transparent, and where is the boundary of this field? We can look at the same problem from different perspectives. We look, for example, at our neighboring districts, particularly Brain, which is in the middle of the slide. For example, activities include soccer and cheerleading, and this promotes participation in dozens of... And for students, and seeing the fees, this generates an important discussion. There are some variations in our districts to set a limit on the number of participants, and also the limit on the amount of dollars charged as a fee. It's
052like half and half when setting these fees, and the district, for example, ice hockey, what is the participation fee, and what are the other fees required around a certain activity? For example, ice hockey, cross country, skiing, and golf. And with that, today's presentation concludes. Do you have any additional questions? Well, I was looking at Westminster Hill, and you can't really compare. In other districts, well, there are other types of comparisons. For example, ice hockey was interesting; they have a maximum fee. And when pointing to particular sports, well, we would have to look at it by school, by district. Sherry had a very low percentage, but it's always about being very transparent about the fees they are charging, but nobody publishes it that clearly. And I appreciate you presenting this comparative chart. We are rather in
053the middle. Thank you for this. And regarding this point, I am curious: are there many districts that They have low- income families, so... But, well, if they get some funding in the V for their activities and can charge the $50 fee, it seems to be the most common thing. Lenia Katlin, could you remind me because I know this refers to a policy, the JJ policy, when we talked about the expectation that athletic activities shouldn't require travel? Yes, thank you very much for your question. In October, we started reviewing this issue, the fundraising policy, and a policy related to athletic activities, and we talked about preliminary limits that would touch on the issues we were going to discuss. One of the things could be that costs could go up, and within those limits, we tried to
054capture this. We don't want to presume that we're going to be able to have equitable travel opportunities, but when we look at other school districts and how they're doing it, there are some things that students do that they don't have a great opportunity with within the state. But, for example, the season is for when they go to national competitions. We reviewed the language, and the important thing about these kinds of discussions, like today's, is that we get very good opinions from the Board members on how to create athletic programs that allow students... participate and that they have a high level of performance and as we try to achieve these very important goals, yes Jorge, yes, you mentioned the maximums in some districts. I want to clarify, we don't currently have a maximum in our policy.
055I wanted to review that. I think... Well, yes, thank you for mentioning it. Actually, we do have a maximum fee of $500 per year. Thank you, Jason. $500 maximum. Well, I see there in some sports that have fees much beyond that, much higher. How do you explain that? If those are participation fees, families can decide. Well, we have families who can pay all the fees for their six children and they value sports activities a lot, but they can... but there's no limit. No, there's no automatic limit. The school must be responsible for setting fee limits. We have federal laws about how data is reviewed. It's not simply automatic to put a status on a student and that benefit of school meals. Well, the process was updated three years ago to make sure we honor the
056ability, in this case, of families, and make this part of the application. Where do we get this information in the first place? Another question... I did n't find the... The list, this sport, football, well, we don't do it with unified sports. We have a very new program within the district. We have six schools participating so far. We have flag football, and we're going to have a basketball team and also bowling. Before, we had soccer, and we coordinate this through the unified program, and we don't charge any fees. And about the free or reduced-price lunch fees, well, in the state, we have a low participation rate. This might remind us that it would be a problem that people aren't participating, they don't want to because they don't want to give their information. Well, I don't know
057how this has changed since the law changed. I think we're at 27 percent of students who qualify, and what do we do to encourage greater participation? Well, we have a survey called the Direct Set process. You don't have to fill out a form; it's called Direct Certification, and we also use that to waive fees for students who qualify. Board members, do you have any final questions? Yes, Dr. Anderson, first of all, thank you very much for this conversation about athletic activity fees and for your questions. We're going to take this conversation and review the policy and think about other opportunities to promote things. We talked about participation. Can we discuss further increasing participation and lowering fees for athletic activities? Do we want this to become a policy draft, or do we need another session? When
058should we meet to discuss this again? Well, we have two working sessions, two study sessions to reflect on and put this into a policy format. We talked about the timeline and the timeframe for re-evaluating what we've already discussed. We've already discussed academic fees. This is a similar case for athletic fees. We're having a conversation. We do n't want to rush anything. There are many things we still need to reflect on further. What timeframe would be? I don't know if two weeks would be too fast. I think we need more time because I don't want to be in a situation where the timeframe is over and we have to rush things. Thank you. We took a lot of time. I expected that, and we reviewed some very good information. Thank you, Council members. We're going to
059take a short break and we'll be right back. I'd like to call this meeting back. The first item on our agenda is the report from Superintendent Dr. Anderson. Good evening, President, Board members. I'm happy to speak tonight on behalf of Monarch High School. At our first theater presentation a couple of weeks ago, the students collaborated with Millien High School students. This presentation included workshops and a dynamic opening act. I want to give a big thank you to the teachers, student volunteers, and everyone who made this event a great success. Yesterday, the school was very crowded because we were sponsoring the regional science fair for Farm Cordon. The students had the opportunity to compete at the state level in April and internationally in May. Their projects included: a bowl that opens and closes to feed your
060pets (or others); artificial intelligence to predict wildfires in Colorado; a novel-writing machine; and many other things. Thank you to all the participants and judges who took part in that event. We also reached a very important milestone at our modular home construction center. Board members, this collaboration with BBS Flat Irons, Habitat for Humanity, and the City of Boulder are all working together to provide local residents with new modular homes. Our students will have the opportunity to gain experience in construction, and we are online to hear more about this. When they go out to the community, council members will ask questions for Dr. Andon, and seeing that there are no questions, we will continue with public participation. The council respects people's rights to speak about school operations, but the council does not agree or disagree with the
061comments these people will make. When they have two minutes left, they will have two minutes to speak. You will see a yellow card when they have 30 seconds left and an orange card when they have 10 seconds left. If you want to send additional information, you can do so by email. Tonight we only have one person, Christine King. Hello, on February 11th, my second-grade student had five substitutes: a math interventionist, an instructional coach, the teacher who works with English language learning teachers, the assistant principal, and another adult. The next day, when I told her I was going to have a substitute again, she said only one. This is not abnormal. Last year, teachers covered more than 6,374 hours of classes without substitutes. This fall The teachers covered a little over 5,000 hours. This is almost
062the same amount as a full school year. As a School District, your mission should be to serve the students. But when the door opens and closes, how are you supporting the teachers, their social staff, or interventionists? How are they accommodating their time with students to cover classes? Dr. Andersen, during the parent council meeting on February 5th, you said you understand that finances don't determine everything, but I want to know how more than $1 an hour doesn't cover substitute pay. I understand there's an agreement with the BBA to address this issue, but since substitutes don't have representation, we're at the mercy of having doors closed on us. So I ask that you establish a budget this coming year to restart substitute pay and eliminate the differentiated pay for specific positions and remove the bonus system comparable
063to other districts like DPS and Westminster. That concludes the public comment. Now let's move on to the next item, which is the Council's communication. Who would like to start? Jorge. Thank you for the opportunity. In recent weeks, I've had the opportunity to participate in the The Youth Equity Council is impressed by all the work they're doing in the community. They're asking questions about how to further strengthen our district, how to retain and recruit more staff and teachers of color, and how to increase the culture and climate in schools. They're also asking how to better engage students, promote better mental health and well-being for teachers, and develop an ethnic studies curriculum in high schools. So I was very impressed by them, and I appreciate the opportunity to work with them. I think that speaks volumes about
064the district's values. Despite the current political climate, we want to continue investing in them and supporting their work in the district. I also had the opportunity to participate in the supervision committee these past few weeks. The incredible work they've done, the projects they have in phases one, two, and three, the work they're going to do this summer, the details of keeping expenses low, and the information about Bono's work that goes on our websites— this communication you're seeing in the district, the games, the parks in the schools, the new centers—has been incredible. So thank you for the opportunity. Thank you, Jorge, and thank you for... I want to point out that schools can see that information on the website of member schools of the Council. Any other comments? Alex, thank you. Yes, I just wanted to
065say that I heard through the internet and from other families about open enrollment this year for people whose students have an Individualized Education Plan known as an IP, and I ask that you have certain practices in place that go in line with the State Council's rules on this issue. I anticipate and want to work with the Council and Dr. Anderson to continue toward policies that go in line with the State's expectations for open enrollment with students with disabilities. We have 35 to 40% of families who decide to enroll under open enrollment, and another 10 to 12% who choose not to attend our schools. I know the State Council has talked about how to address certain expectations of how to work with open enrollment with students with IPs, and we want to make sure that they
066make informed decisions, not just general ones, about what the State expects. Can we come to that challenge together with Dr. Anderson and the Council and make sure that our ideas go hand in hand with the ideals? From the State Council, but as I mentioned, I think we can improve what we're doing as a district. Seeing that there are no additional comments, we're going to continue with our informational article, which is the legislative update. Dr. Andersen, thank you, Mr. President. One point: $1.4 billion is the budget cut that we're going to have to figure out in the legislation. The last two weeks, we've tried to involve the district superintendents, trying to understand and manage how this is going to impact all of us. It's going to be a little difficult in this session not knowing where
067our budget is going to fall. What I will say is that $1.4 billion is a lot of money. They don't have the money to implement 1448, as was mentioned to people in the legislature and across the State of Colorado. There have been two technical amendments that have been stopped that removed the provocative language that says if you don't have the money to implement 1448, we go back to the other school finance formula. The benefit of that is that yes, we're going to receive less money, but we're going to have a factor that better establishes the budget so that we can... which could be... $140 to $190 million. If we push through 1448 or a new version of it that eliminates the average, removes all the harmless funding, or changes it, that $190 million will wipe
068out kindergarten through 12th grade schools. And many professional organizations like CaseCasby CEA are firm in their belief that you said you were going to implement 1448 and that you had the money, so do it. I don't see that happening. We need to stay focused. This is the issue our community needs to be paying attention to. This legislative session, council members, I've been talking with the mayor, and they have good intentions. People on Capitol Hill are proposing bills, but my answer is the same: we have a budget problem, and anything that changes the fiscal year in any way, we won't pass. We need the delegates to focus their legislation on fixing the budget and not harming kindergarten through 12th grade schools, like they did last year when they said they were going to pass a financial
069formula, and when we told them they wouldn't have the funds... They told us that yes, that's the only thing I'm focusing on right now. It's very clear to us, and I'm going to continue communicating with the council and the community. But what I will say is that in preparation for our budget for this year—and I said this last year—our community is preparing for something very different. The latest numbers tell us that if 1448 comes out with an average of zero, we lost, we're going to lose $4.1 million. These are 43 people. I don't know who they are or where they are, but it's a lot of money, and I know that when we start with staffing and these practices, we're looking to be very conservative because we don't know how much money we're going to
070have or when that's going to be resolved. Our team is working to develop a plan. We want to present you with a balanced budget because it's my job, but we're going to have to make some adjustments that we haven't normally made in previous budgets, and that's what I have for the legislative update. Thank you for that, Dr. Andersen. Focusing on the work, and I do want to mention that if they ask us for comments on bills, if there's a fiscal note, even if it has good intentions, we're going to stay away from that. And council members, if you notice that on our legislative list of policy matters there are some that we have opposed because members of the local delegation started a bill that is not in line with our principles, which say that we
071must provide adequate funding for our education, then you'll notice that we are opposed to a bill but we want to stay away from the others which is the school accountability and finance requirement questions for Dr. Andersen it's a very difficult session Alex yes What are the specific parts of the fiscal note that we are opposing? It was the one that did it I don't have all the details but I can try it this is testimonies that were provided by grandparents of the children it's a very interesting note but it requires the district and individuals to provide notification of links that are embedded in our platforms from publishers to the digital part I don't know exactly but I can pass you the note very well seeing that there are no additional questions let's go to the
072consent grouping 8.1 Personnel matter 8.2 Approval of minutes February 11, 2025 8.3 Approval of minutes February 18, 2025 special meeting 8.4 BTech Campus expenditure reduction approval of track and field contract and high school owner Netherlands 8.7 Approval of CRBox purchase for fiscal year 2026 8.8 Cancellation of board meeting March 25 2025 8.9 Contract Amendment for Pioneer Bilingual School Construction 8.10 Bolder Community Health Contract for Athletic Coaches 8.11 Declaration of Completion of Bond-Funded Work on Fairview High School Tennis Courts 8.12 Network Equipment Licensing 8.13 New High School Construction Contract Change Order 8.14 IFE Agreement for Plumfield Urban Renewal Authority Council Members Opposition Seeing there is none this we would like to get to approve these items moved by Jorge second by Lia Council Members Questions Comments on these items I just want to say Congratulations Alo
073School the early approval of Chromebox ask in advance how the fees are going to negatively impact our district then yes we are thinking how our administration the District staff are phenomenal and have this look forward to and it really is a celebration of the work they do to support our students' educational needs and the budget so I just wanted to highlight that Laura can you take roll Chavez yes mler yes nesn yes conando noera yes rusp yes Anger Yes, the excitement passes. Now let's move on to the next part, which is action items. That's the adoption of the policy review. The distribution has moved up the line. Second, Jason, discussion on this policy. Members, seeing that there's no Laura, can you take roll? Chavez, yes. Mler, yes. Nesn, yes. Colena, yes. RP, yes. Anger, yes.
074The excitement passes. Council members, next item. We have several policies that we need to study. The first, the first step towards our policy review. Very exciting, Council members. When we receive these large policy pieces that come from different chapters, from different policies, the process can look a little different. It can be more conversational in ways that we don't when we look at one policy at a time, or when we have a lot of discussion about one policy. So I anticipate that tonight, and other nights in the future, when we look at several policies at once, our conversations may be shorter. And with that said, let's begin with the Council policy. And I give the time to Kathleen. Thank you, Chair. We're happy to be back to review some items that have been prioritized for Council
075study, either because the staff To clarify our practices, or because they are part of the Council's policy maintenance review protocol, I want to thank our colleagues, our Chair Rob Price, for this policy maintenance work and the incredible work with Chris, ensuring we work efficiently, receive staff feedback, and put it on the Council's agenda. As someone working in this new process, I think this first round has been a very positive experience. These first policies, we're going to start with the first one, which is access to centers. This is one that has n't been reviewed since 2004. Many things have changed regarding access to centers. This was a priority for the staff. What you have in front of you is a proposal to revise the policies by removing the regulation and incorporating that content into the draft
076policy. This basically addresses the expectations the Council has around the security of this center and how we are controlling access to this center. This goes very much in line with the Council's policy that talks about visitors to the school and how principals and building managers urge their supervision. The regulation we are proposing Remove and I didn't really include this much detail as we need around keys and access. This policy really expresses the council's belief that we expect staff to act in ways that ensure our students and staff have appropriate and safe youth centers so that all people seeking access can use them, balancing and recognizing that our centers and buildings are an investment of tax-paying citizens. This language really deals with balancing the security of appropriate centers and community input. Council members, questions about this
077policy? Jason: Yes, thank you, and I actually want to thank you for providing more context because this comes from a security point of view, but I do look at the language and it seems a bit limiting, and I think we've talked about this before and expressed an interest in creating better collaborations with communities regarding access to schools, centers, and athletic fields. Obviously, it's a priority, but I'm concerned that the third paragraph says it's going to be limited to the staff that the job requires. I'm sorry, and I understand that. I think it should be ours in some way. But I want to make sure that we leave a door open for Collaborations. I don't know, maybe in the future. Because if we have, for example, 56 soccer fields in the district, and if all the
078parents go to watch their kids play in Boulder, I think there are better opportunities to spread those games out so they don't all go to the same field. And so, I do think I don't want us to limit ourselves with language. Thank you for mentioning that. I want to echo that. My concerns were similar because we changed the titles of the facilities, but they include the lands, not just the courts. All the grass fields are used by the community quite consistently, and they don't necessarily need a permit to do that. So, how can we better reflect on the language to understand that we do want to ensure that the lands are safe, but there are also issues of legal liability, and our school facilities are funded by taxes. So, the use of the tennis courts,
079the playing fields, all of that is an expectation of the community. So, we need to balance the language to reflect safety and also the community's interest. I want to take it a step further when we talk about cell phone policy, and a cell phone ban is part of that. So, we have a lack of time, don't we? It's structured for children, and it's really nice that children can play outside and do really cool things. As policymakers like Jason and I are talking about, when we're talking about actions and land, I want all the playgrounds to be free for children after school, on the weekend, and I think we can balance safety and responsibility, and the responsible use of those facilities, to encourage children to play. And also, on the courts, and young people can be
080on the swings, for example, on a weekend. So next, I'd like us to address an affirmative desire that the community use our facilities so that children can use the playing fields for unsupervised play time. The whole community needs to have that access, and we can balance safety and encourage children to have free time to play on a playing field without parents having to take them there. I don't want to anticipate that they might play on the playing field, but we want children to play there and for the community to use our facilities. I don't know what the other regulation was, but I'm interested in moving further. From that, to affirm and support that children play the line, Alex, this one won me the point. Yes, I agree with that, and I also agree. I possibly
081don't put unsupervised specifically, but I do really agree that we need to encourage the use of outdoor spaces for all children after school hours and on weekends. I would also like to say that the signs indicate that because some say not to come, so I would like the signs we have to reflect the final policy. I have a question related to that conversation. Unfortunately, for example, on one of the courts, children are lighting firecrackers and damaging the grass. We have graffiti, and related issues. This is related to a policy we're going to talk about, and we're talking about video surveillance. We have surveillance outside the buildings that was able to capture the places where there is fairly regular destruction of the facilities. We have a way to mitigate some of those things. I once saw
082a fight club, and not all the use of the facilities is positive. So I want to take that into account: the legal ability, the current cost, and for it to be open for age-appropriate, supervised use, for the final intention originally envisioned. I don't know if it's for This policy, or the video surveillance policy, I think we can take that into account, and I appreciate the point of view that schools are a community center. There are risks, but there is a risk if a child goes to any park alone, and I think it's part of allowing children to play unsupervised. The team is going to review it to see if there is a significant legal liability. We're going to share that with the board, and if we can move forward, we'll gladly do so. But we're
083going to talk with the team about that. I think it's site-specific. We hadn't developed those surveillance systems for this purpose. But it may or may not work, and there are possibly certain facilities where the cost to replace or the likelihood of damage is higher. We can get that information for you. Thank you. Alex, your microphone is off. Alex, another matter I would suggest you include is playgrounds that have preschool programs because a preschool playground, for licensing purposes, needs to be separate. So, I have Community Manor in my neighborhood, and the place is closed until 5:30 when the preschool program ends. And we need to understand what the current usage is at those times, including the programs. Preschoolers after school, this of the programs, this elementary. So we do n't want to close the entire campus
084for a small preschool program. Council members, do you have any other thoughts about this policy? Thank you for these initial changes. The next policy we have is BCA (Behavioral and Community Access), use of your video and audio surveillance. Yes, Council members, I realized I did n't email you explaining that this policy is n't being presented with changes. Most of the language was taken from other policies and rules and consolidated. When we looked at this policy about video and audio monitoring, it was mixed up in facility access, so untangling it was a bit broken. The language is really new in this policy. This last part, or this part about facial recognition, tracking faces, is more modern language. We're reducing unnecessary detail, and the proposal is to consolidate all the language around video and audio monitoring: where
085it's placed, how it's used, how that information is stored and handled, and how families or other individuals can access the video recordings when appropriate. We wanted to put all the content in one place so that staff and families can better understand our approach to this issue. Thank you for this review. Council members, any thoughts or questions about this? The policy outlines the minimum amount of time video will be kept. For example, with the videos from this meeting, there's never an identified maximum. There's an idea of a maximum time; there's a benefit to defining it. There's a benefit to cleaning up the data. These recordings are kept after a fixed amount of time, or not. It's something that really changes quite a bit. The cost of storing video is very high, and the amount of time
086we keep something sometimes varies. For example, we still have a hold on the litigation regarding the Marshall fire. So sometimes we have to keep something longer than we would have expected. But it 's quite difficult to establish a routine of deleting unnecessary records, particularly with audio and video. If we're actively working on something, it sometimes takes longer to delete something. So, in order not to violate the policy, the minimum time is intended to notify law enforcement and the community how long they can request the information before it's deleted. We need to set a minimum without a maximum. Thank you for clarifying that, Council members. Any other questions about this policy? I appreciate it. Making the policies shorter is appreciated. Thank you for doing that. Seeing as there are no further questions or comments Regarding the
087surveillance policy, we're going to talk about EBC school closures and school delays. This is a policy and standard that was prioritized by staff to make the guidance clearer and align it with current practice. This policy addresses closing schools due to inclement weather or other emergencies. It's not related to enrollment or how we use the facilities or operate the schools; it's specific to the operational standpoint. It also includes delays in the start of school. We know that in Colorado, we sometimes need to do that. For example, there's eight inches of snow when you come in, and there's no snow when you go home—unbelievable! We originally discussed putting a detailed display elsewhere in the policy, but when I drafted it, I thought that would limit the usability for staff or families because they would have to click
088through several policies to see all the information. So, I noticed that it includes more detail than other policies at the higher board level. But as you know, school closures and delays are important issues in Colorado. So, it's important that we use the level of detail that's proposed here in this policy. Any questions or comments about this? Policy, I think this policy is quite changeable. There's no desire for you to take charge of this policy. No, I have a question. Same idea on page two under Mountain Schools and Pre-K Programs. We list the schools by name. Generally, I think for the survival of the policy, not including the names of the schools is a good idea. We might have a program at one school and another, so the schools in the communities of Netherlands, Jamestown, and
089Gold Hill, instead of naming the specific schools, then the schools that have an ILC preschool program, for example. So it's something I normally look at. I do n't know if the district staff agrees with that suggestion. Another thing, Council Members, as part of that, we want to include lifelong learning, after-school programming, so that it's possible for all those things. Moving on, we're going to talk about policy F, FB, Facilities, Goals, and Planning. Chapter F is in the review and maintenance cycle. There are eight policies and regulations in that area. Many of them haven't been reviewed in a long time. So the package we've written includes two policies for review tonight. We're working on a third, which is real estate transactions around Regarding the facilities, we are seeking further legal advice on that. So here we
090are going to study two. The first is the Global Policy in this chapter F, and in this policy, it establishes the goals and expectations for the facility planning process. It is at a high global level, and you can see, you can see, the Council members do not include the policy that is going to be withdrawn. It includes detailed educational specifications, and we are removing that from the policy and identifying them in the planning process to support the committee. We are focusing more on strategic planning and use of facilities and not resetting a level of detail that one will see in a budget request and the construction process. Alex, yes, I would like to see in the next version some reference to our green plan and the resolution for climate change and goals. Council members, any
091other questions or opinions about this policy? I will say that I appreciate the fact that this policy articulates our need to assess the facility's needs on a regular basis because it is an important responsibility for this board. So I appreciate that addition. Other things I was thinking about... well, improvements It's important to understand that there's a process behind this, and it's not necessarily very detailed. But there is a process that gives these indications about how it happens. Jason, I have a brief question. Number one, the term " efficiently host" or " permanent facilities," comparing them to things like " portable" or "Ion," I don't know if we have much of that. But what's the logic in including the word " permanent" in this language? It comes from the sample. I agree with you that frankly,
092it needs more modern language, which is one of the challenges we have in studying a policy that's already quite outdated. Honestly, I don't know if there's an intention behind this language that's important to preserve. So I think we can update that a bit more. Council members, I feel that we'll possibly see these policies in action. So, when we don't have to make a decision beyond the policy itself, the last policy under study tonight is the policy on naming facilities, keeping it in alignment with the other policies, we're making the language more modern by being clearer and shorter. That's an important issue, but in this case, I did leave the regulation that we're proposing to remove. It's shown on the second page, crossed out. There's a lot of detail about it. From the committees, who does
093what, what happens first in the Modern Age, it's important to establish the principles here, but the current process possibly depends on what is being named, so we need guidance from the council. But can we reduce the content to a policy without a regulation that dictates a specific process? Jason, I have a question. I think it's in the third paragraph: naming the facility after a person who has made a significant educational contribution to the school, to their school. I'm glad we removed the previous language about the financial contribution of individuals who had provided. But that limits... I don't know exactly what my question is, but if we remove that phrase, "who has made a significant educational contribution," after a person, schools occasionally want to name an area of a facility after a person. I don't know
094what the question is, but I feel that the language is strange and limiting. But what if they contributed something other than educational? Well, I don't know, I feel that it's limiting. I don't know what my question is. I think the intention of this language is to separate something as sponsored that exists in policy K about third-party income from this community use. This language is intended to distinguish between a donation and a contribution. That's... There currently, because, uh, as it's in bold, it's in the existing policy, but I don't agree that it can be improved. I agree, it feels strange when I read it. I was thinking, what does that mean? The economic benefit? I'm glad we removed the economic benefit part, but it still feels limiting. I have nothing to offer, but I'm hoping you
095can improve the third paragraph as well. I noticed that. So, disconnect it from sponsoring things like that. What is the intention? What are we trying to prevent or avoid? That we don't name part of a facility after an athlete? Or what do we want to limit? What name do we want to limit in a certain, given situation that has an unintended consequence, or something that happens in the community? We can find better language for that third paragraph. For whom can we name facilities if it's not a significant educational contribution? So, what do we want to avoid? And what do we want to allow? If staff can give guidance there, Jorge, in the third paragraph, it's a little strange. In several places, as you've noticed, there's no process for naming smaller areas in the school, but
096it dictates the process for naming a school. I don't know if we need that level of detail. Then it says that important areas of The school, then, I don't know, the gym or something like that, space to come. If they want to give us a lot of money, a lot of money to update all the theaters, this could be the space theater, I don't know, it could be under sponsorship. I don't think we should eliminate this, name this, to sponsor. No, I spent a lot of time at the Al Packer Grill at the University of Colorado, so I appreciate something with a good sense of humor. If it's a culinary contribution, the school board members, other questions, comments for policy F, I think the question is when are we going to see it again? Possibly
097they're going to bring back the changes. The easier ones, earlier, you can answer that right now, but if not, you can give us information later. I think there's not much legal research that we have to do. Certainly, we've talked about access to the facilities, playgrounds. We've identified that we want that to come back in March. So you're going to see it again on March 11th. We expect at this point that we'll have the final proposal for policy F, which deals with real estate transactions. Also, next item for tonight, take a moment, can we mention what we want to see for the next prioritization? Is there anything you'd like to prioritize? Council members, I wanted to talk more about the statement I made earlier. I'd like to talk about the open enrollment policy for students with
098Individualized Education Plans. Jason, I believe this is already on the agenda. That came up in the conversation about cell phones, a topic about computers, Chromebooks. I'd love to have a general review of Chromebook use outside of school. We did talk about it during the cell phone discussion, but I don't see it on the agenda. Beyond a follow-up on the cell phone policy, if we can expand on that conversation, other topics, Council members, that concludes business, and the meeting is adjourned.