001Mhm. >> Hey, I know Lisa's racing to be running about 15 minutes late, and I haven't heard from Lisa Olby, so I will go ahead and get started. Oh, thank you for the look there, Cole. I appreciate that. Well, we always start with a update from our town reps, so Mary, how's things in Mechanic Falls? There's Nothing to update. Okay. All right. How are you, Sue? You're getting so uh update this the town of Poland is Um we have our tentative budget. I think I did I tell you that last time? Okay. Okay. All right. And there is an increase of $20 per $100,000 household. Yours is $20 per $100,000? Yes. Mary, do you know what it is in Mechanic Falls for the municipal side? No. All right. I will get that for you. All
002right. So, um it looks like a lengthy agenda tonight, but that's because of really being able to bring things back to be able to look at things fully, and then also to finish out our TA of the remaining articles. So, we'll start with a super positive. The super positive is our insurance came back, and we uh planned for a 12% increase, and it came in at 3%, so Woohoo! that was humongous for us. So, you actually will see that will get you with or like the the next step is the the tax and tax. I feel like you know, that's always the the page that everyone wants to see first opinions formed on the budget. I know that I forced you into saying we're going to go through all of this line by line so
003you can see that we are stretching every dollar, and that we do take care of every dollar. That is one of our major updates is that that our insurance came back at 3%. Um as you know, we do have a flood that occurred at PCS uh over the weekend which was found out on Monday morning and that has impacted 35 40 spaces at PCS. And so right now we do have a deductible of $50,000 for any water event. So some of you that are keeping track we did have a water event here at Whittier in the gym and that's so that has a $50,000 deductible as well as this one also has a $50,000 deductible. So uh that is those are two huge pieces to be thinking about which I will have a an alternate
004proposal later on in agenda item nine and 10 about our CIP and making sure we have funds to be able to pay those deductibles. But um let's get kind of jumping into our action items. Uh we've got A through E here which are some follow-up things from our previous meetings. So in your packet next I know it's a big lengthy full packet but I did want to re-bring back the revenue sheet to you um because this revenue sheet here in the front represents our budget as it is right now. And spoiler we're going to talk a little bit about adding money to CIP later but that's not this does not include that. So again through our revenue sheet you can see uh it's the same it's the same set of as last time the same
005set of as last year and going down each one the first part there is the required local and that is Article 12 which we will need to TA tonight. Remember Article 12 is set by the state and their funding formula. They're about the town's valuation the three-year average times the mill rate set for education and the mill rate is 5.645. Our local only debt is there that's Article 10 and 13. We had inadvertently forgot uh Article 13 when we did article 10, but I did also need to talk to you about article 10 as we start moving forward with how we're going to pay for our ventilation projects this summer and then in the next fiscal year. The Amy that's significantly different than what you gave us last week. Is that why? Uh yes, I
006I looking at looks as though the board because we have if you think about our SRF projects, there's we have that visual and there is the SRF side 6 million. In order to complete those another supplemental 3.1 is going to be needed. So, what that is is that's includes the first interest payment which would be made this in fiscal year 27 of of about Stacy was it 50 or 55? >> 53 Oh, 53. $53,000. So, that's why I did add this one back in because if if we if the if the board does go the bond route bond that supplemental 3.1 then we would have to make that that payment in fiscal year 27. Uh additional local is there and that's again an article 14 and this is the our year one of the phasing
007of the new cost sharing formula. Uh so, 85% valuation 15% enrollment. That one's different less than what you had last time. So, Yes. Because of our insurance was significant. That's where the insurance Yes. That's what you mean. Stacy and Laura are missing that. You are correct. That's $200,000. That's Yeah. Yeah, that's So, that's fantastic. Yeah. Uh and then we look at our state revenue and the other revenue. And then you look at page 2B. Is then where we start looking at the total of all of revenue our our fiscal year 27 budget is proposed to be 31 million 221,467. That's up 1.3 million over last year. My target was 1.4 1.5. So, I feel as though we have definitely benefited as you know we our focus is on maintaining what we have. And now the
008insurance being less is super helpful for us to be able to maintain that and be better. As we know, we really want to maintain what we have and our schools continue to sacrifice, but we also want to recognize that we're not adding things in because we know that the sacrifice of the taxpayer for our funding of our ventilation projects will be significant next year in fiscal year 2028. And then you will see this one does not have a change to the CIP. We'll come back around later. This is what you had paid previously. And then you can see a dollar modification hasn't changed and then the total assessment. That all sets you up to turn your page into the tax impact for our current budget right now. And you can see the tax increase per
009$100,000 home in Poland that would be $69.63. Mechanic Falls $20.73 and Lyman $26.67. So, of course if your your value is $200,000 for your home then you would need to double both if you're you know $50,000 home. All that so you can get an understanding. For context, um I just want to let you know that the tax impact this year for fiscal year 26 uh this was I know we had the overpayment the extra whatever you want to call it. I'm not including that because just confuses me, quite honestly. And all of that, like, what the tax impact would have been if we would have had that. Uh, fiscal year '26 would have been $140 per $100,000 home for Poland. Minot would would have been $86. And Mechanic Falls $76. And then, just going to
010go back another year, year in fiscal year '25, uh, the tax impact per $100,000 home for Poland was $136. And that was after the budget failed twice, so that was on the third time. Or no, that was the second time. That was the second uh, failed Yes, it was on the second budget. $136, $76 for Minot, and $100 for Mechanic Falls. And then, just to go back one more year, just to kind of give you more context, in fiscal year '24, Poland was $45. Minot was $52. And Mechanic Falls is not available. That's uh, we can re-tabulate. So, that's where we currently stand with this budget. I see, did I miss anything? No. Any questions from the budget? The revenue sheet and the tax rate. Yeah, I'm sorry, I missed that. What was What was
011Poland's for fiscal year '25? $136. And what was Mechanic Falls? $100. Thank you. And then, Minot, I'm sorry, I just had everything. $76. Oh, wait, that I tricked you there, I think. You might as well order, right? So much for stopping. Maybe. All right. So, moving along, you asked to bring back some of our TA articles just so you can see them. So, if you remember when we first TA'd some of these early March, we had all of the salaries in contingency and then we also had the the 12% insurance production. So, now this just has a the ability for you to see what those lines are best predicted. We are still negotiating our contract with our teachers as well as working through work agreements with everyone else except for support staff. But this really
012takes you through so you can see those increases. So, there are a couple of things I do want to call out to your attention and so I basically wrote the notes on there and and then had had photocopied them so you could see exactly where I was, but we did make some decreases and if you go to page five of six in article one. And under ML doing just another another fine-tooth combs go through the budget, looking at what we've spent on our English language learners or multilingual learners this year. Previously, we decreased that teacher salary line by 10,000 and with where we are, we decided to make a further decrease to 15,000. And then also there where the hole punches on the 186 page seven, our ask was 10 10,000 and so we did
013reduce that by 3,000. So, right there, we did save about $8,000 by looking at what we have spent this year on our MLs and made some further reductions. Lisa, you're just getting here, but I am just going to say I love it that you're late cuz I get to say it again. Our tax intact. Did you get it? Yes, you did. I got it. So just so you hear the tax impact again for for 100,000. >> Yep. Poland is 6963. Mechanical balls is $20.73. Finance is 2667 with our current budget. So how much did you reduce your budget? Most of it's insurance. The insurance Oh, it came in way lower than what was the amount? 3%. Budgeted 12. Wow. Okay. All right. Cool. That's awesome. Yep. Okay, so we're on page six. Okay. I'm there.
014And that's uh, you know, article one you did TA that one on um uh, March 4th. But though with that it is just one change. Uh, you know, that we did decrease that just to give more looking through the budget and finding elsewhere else we can decrease those. Uh, decrease that Questions on article one? Okay. Article four is the next one and that's our other instruction. So there are a couple of lines that I did want to point out to you cuz they were under contingency and we made some predictions. So on article four, if you go to page two of three. You can see that there's underline on line 30, 37, 47, and 54. And those are our stipends that are they are negotiated. They are contractual. So we've made some predictions there because
015again I really want to be as as precise. I know that sometimes in the budget this is the best prediction you can make at this time. But I also want to make sure that we're transparent with our taxpayers. So, again, that's still being negotiated, but that is our best projected cycle increase at this time. So, you can see those lines have amounts on them now. I've TA'd that one on 34. Any questions or follow-up on Article 4 there? Those are the amounts down for other things. Article 5 is our next one, and that's student staff support. We TA'd that one on March 18th. Found it? So, what I did want to call to your attention is on page 3 of 5. Um so, you can see my first note is line 77, and that's middle
016middle hole punch there. You can see that in the instructional technology line, I have decreased the general state aid by $58,000, almost $59,000. And that was to purchase brand new workbooks for first grade. And as you can see, I did go on to write a note there that we do have a student coming back from out of district placement, and that student requires a one-on-one. And so, as you know, out of district placement for a one student is about $80,000, um which is that student does require a one-on-one according to his IEP. So, uh what we did is we looked back at the budget again going through with a fine tooth comb and uh with Mark our IT director we looked at his budget and said you know what can we live without and we
017had a good discussion about brand new Chromebooks for first grade. Is that really a necessary cost for our taxpayers? And how much does a first grader really use their Chromebooks and and that doesn't really quite meet what our philosophy is that first graders should be on their Chromebooks. So actually this summer we're going to work as an AT to look at through our system we can actually track how long a kid is on their Chromebooks. So we're going to look at how long does a first grader actually need a Chromebook and when would it be appropriate for them to get a Chromebook that is theirs and that it carries with them until they come to the middle school. So I felt like that was an okay piece. We have plenty of working order of Chromebooks
018and we'll be okay purchasing that Chromebook for our first grade. That will allow us as you'll see when we get to the special ed budget and an additional ed tech in there for a student that is coming back. Sorry, did you say the student is coming back or isn't? Is. Is. Okay. Cool. Very good. Yep. Nice juggle. Yeah. Yep. Um line 96 is just another one. When Jill was talking about her program of instruction there when you did TA this on March 18th the decrease was 2050 and just looking at her overall spending for the last two like last year and now where we are in this year we did take an additional 2000 off of that. So you'll see that the decrease now is 4050. So again fine tooth comb. Just want to point
019out that we still continue to look at decreases even as we Uh same thing with staff training 1912 when we TA'd that the decrease was a thousand on line 100 and now I'm looking at what we have spent and uh we have decided to move forward with decreasing that another 1,000. So, you'll see the total decrease there 2,000. That is Article 5. BTA on 318. Just some decreases that I wanted to point out. What increased in Article 5? Was there something Was that one of the ones where we were like, "Oh, we'll come back to it."? Um you had some of the um school counselors cuz they're on the teachers' contract. >> Got it. Okay, that must be what I'm looking at. Okay. Oh, yes. Thank you, Stacy. Stacy's correct. Yeah, statements at line 82.
02082. And I'm sorry, it was 82 and the other one was the staff, right? The staff salaries, so like line one eight. 15. In Article 5? Yes, like we didn't have the salaries in there when we created it because they were off the salaries list. Oh, I see it. I'm sorry. Okay, got it. Yep, thank you. Okay. Article 6, assistant administration. You'll see on line 13, support salaries is up 25,000. And that's because we're moving and it's actually costing jobs. So we're actually we'll show you later. So just remember that. We're actually moving the transportation secretary who is under transportation out of there and Stacy that was because of So there is some cost savings because it's two-fold. The new software that we have that we implemented on April 1st does not have masking. I
021talked about that at the finance committee meeting. What masking is we were able to put in account number and then how it gets uploaded to the state is based on the state chart of accounts. There's no masking in the new software. But someone in the transportation budget is charged the workers comp rate for their salaries. And that is 4.57% under a transportation salary. And under a secretary's outline it's only .39. So it did not make sense to leave her in the transportation budget and pay that extra workers comp when you can mask it. Interesting. Okay. Again, good juggling. But space Yeah. the best. Yeah. You sure you want to try it? Oh, yes. That is article six. It's TA 18, but there is that change. So I don't know if you want to follow our
022rules where we could vote to re-open that up in TA again since that number has increased or if you are okay with that explanation of that change over and the increase. And the increase was just that what what you just explained to me the movement of a the way we're Yeah. putting the employee basically just one line there and you know, okay. Do we have the other cost center here so we can just get look forward and look at that line to see that We'll go in there next. Okay. I'm fine with leaving it the way that it is. Me, too. Makes sense to me. Which then I said, "Hold on." because I'm going to go over to transportation article. And uh you've got line number two there and then you can see the decrease
023from what I have just talked about in article six. So, that is actually that portion of that of that secretary moving to transportation. So, you might have gone, "Wait a minute. It's up 45." You have to remember that also under uh line 13 in article six is also my half-time administrative assistant. So, that is her increase of salary. So, that's why it's up 45,000 is because it also represents her increase of salary. Yeah, if you look at the benefit line in both of them, it's down 13.8 in transportation and only up 12.123 in superintendent's office. That's because that work was on savings. That is article eight. We did see data on March 11th. Article 10 is uh Mary gave a preview of coming attractions. So, that one was different when we looked at that revenue
024sheet and that is true and wanted to uh know that please say I don't think you were here yet when we explained why. So, if you look at line number two on article 10 on March 4th, that was $106,995. And now you can see that there's an increase there to 160 thousand 732. That would be the increase due to the potential of a payment for the bond, uh the interest only payment for our 3.1 supplemental money needed for the school revolving recreation funds. So, on Monday, the board, uh it's been recommended by the personnel and finance committee to bond the supplemental 3.1. The board does need to approve that on Monday. If that does go through, then we would have a $53,000 interest payment in today. Yes. May of of 2027. So, it's to make
025sure that you have that payment, which actually I think is is it just then spreads out the payments even more, right? I mean, it's it's only one payment. Right. And then the following So, yeah, you'd have the principal payment in November and then the interest payment again in May. You'd have a principal and an interest in November and then just just interest in May. So, that's why there's an increase there is to be able to make that payment. Amy, can I ask a a question or a thought? Um Based on where we're at with the budget, is it is there a possibility that we could make a payment on the Minut portion of the separate funding for the repairs this year instead of leaving that big 750 to start next year, that we could make
026the payment earlier? And I again, I'm I'm being selfish and I'm only looking at that at that we get one year at the cheaper local loan rate versus paying the fuller amount starting next year for the lack of that money. I don't think we can the minor project because we've already completed the financing. Is there Do you know if there's like a jump penalty for being able to start paying earlier? I do not know. So that would benefit the capital It would benefit both of us considerably. And and where the budget does look, you know, decreased a bit, it it's a little less burden than what you're looking at next year. Because I know your concerns about next year. And again, minus well with the added increase for for for our costs. And you know,
027looking at these, minor definitely is going up. Definitely paid for that. of those changes. Since Article 10 does have an increase there, the TA data on March 4th, so entertain but to re-TA that for your payment to the board with what is there. a motion to accept the new number for Article 10 being $449,400 and no cents. I'll second that. Any further discussion? I have a question. What if the board does not vote to bond the local portion at the meeting next week? We just change it before the district budget. Okay. So then that means even more next year. Right? So you people already know that people that That's your money, people. Yes, I mean Mary Any other questions? Okay. All those in favor That's just some highlights because part of the data is giving
028it back to you to be able to see the insurance of their rates and then our best predicted guess for salaries which had a contingency with previous articles that we've already TA'd. Now, we move on to the C, D, and E and those were ones that were on hold for various reasons. So, we'll start with special education. First one is line number one article two special education. We did have a an increase of $9,590 when we first met back to in March to go over the special ed budget with Joey here looking at our spending and it closed potential field trips. We did decrease that by $5,000 and you see that number in line number one. It's $4,590. Now, we'll start kind of going through the special ed and picking out the ones again you'll
029see the salaries are in there. You also will see the support staff salaries were already in there previously because if you remember their contract was negotiated. So, those are already in there and you had your first look at them. We'll We to travel to page four of 10 under article two. Under line 112, we'll see that that is the video self-contained program as the heading is on previous page 3 through 10. So, that line 112 is for that student that I talked about. We talked about the decreasing the computers for first graders that we had a student coming back and that there would be no one-on-one EdTech. So, when we met previously, we talked about that line being $99,556 and you'll see now that it is $133,147 and that is because of adding EdTech in.
030And there's also the the benefits below and the lines 114 and 115, but just remember we did cut $56,000 from the technology budget. So, we just fully restored it there. Do we already have that person? We don't. >> We have our It's advertised. And is there some savings from having them stay here rather than like cuz how much was the tuition? Like 80? >> 80 on average. Okay. So, there is that represented somewhere like or do we have another kid going out so it doesn't >> that money. Yeah, you're you're getting a preview of coming again. We got this Saturday at the uh the It's fine. Cuz that is that sort of a revolving door especially this time of year. We've worked all year with the student and the IEP team makes determinations of who's
031coming back in and who's coming going out of district. So, it is a little bit of a revolving door. Yeah. >> And so, we can go there right now because that is my my next note on page five of 10. Line 161, when we met last time, we talked to you about our use of our special ed grant, which is called local entitlement. And so, previously, we had all of our We had a lot We had some staff members in local entitlement. That has a higher rate. Cindy, do you just want to remind us of that Yes, that is for the Maine state retirement. If they're in the local budget, which is what we're looking at, it's only 4.36%, but if it's in local entitlement, we pay 22.49% on their Maine state retirement. So, when
032we moved them into the general fund, we were able to save that money, and that gave us extra money to go towards the out-of-district placements. So, that's why we were able to cut that. So, what we did, we brought staff into our local, and then we put our out-of-district payments to the the the the special education local entitlement grant. So, before when we talked about line 161, it was a decrease of $694,460. We do have a couple of known We have at least some kids coming back in the district. Some kids will be graduating from our district. So, remember, we do are responsible for special ed until age 22 for some of our students. So, some of We do have one student that will be aging out partway through the year. So, as soon as
033they turn 22, they age out. So, but we do So, having those students age out and not being out of district is a savings to us, but then we also do have two to three additional students going out of district. So, we did add in $100,000 for our two to three known that we are going out of district. So, you now see that that decrease is now $594,460 in order for us to be able to service our kids, we'll have to pay some of that with our our local money. Could you tell me a little bit more about So, how old are kids? You said 22? Yeah. And those are Could you tell me a little bit more about that? Like, why are we serving 22-year-olds? What what are are they IEP? Adults with IEP?
034Okay. >> Yeah, so our our functional life skills program here goes up to students through age 22. You have to have to meet certain criteria to be able to stay here for to be up to 22. Yes. And some kids will be with us from age 3 to 22. It's the law. I got I know I get it. I just I think that's I think that's an adult and there should be other That should be treated somewhere else. That should be paid for something differently. >> do you create some internships to get them those students involved. There's one student that does have a but he didn't need an internship but Mr. Drew It's really about how to get them community-based and contributing to our local community. Yeah, but I hear you. I just think I
035think it's probably I don't know. It's It's It's the law, I guess, but I just those types of services exist outside You know what I mean? And people get them all the time for that age group. And it just seems like it'd be repetitive for what's already out there and with what the state offers. Well, it's kind of similar to what the state's doing with CDS now. >> That's what I was going to say. It happened 4 years ago except there was no money when that happened. So, at least like the silver lining is when we're taking in these 3-year-olds state is under this governor administration we'll have funds. But it is in law for the 3-year-olds to have funds for that. We'll see what the next administration brings. So, those are some of the
036major highlights of Article 2 which Joe was here presented Article 2 on the in two years. So, that is where we are with our school. On online 23, are we adding a new attendant that was a significant increase, so what's that? That's the part of that offset that we talked about. We moved uh we talked about the the main state retirement rates, we moved them out of local entitlement grants, we moved them into local funds, and then that's why we had such a big decrease in that out of district tuition that you see. So, there's some increases that they've just moved around in this system. Yeah. Yeah. That's 64 now. Yeah. So, yeah, it's a deceiving number. Yeah, no no yeah, but that's a great summary of it. But we did save about $40,000. So,
037we put that about $45,000 to put towards the out of district placement. And remember, when we did that, the out of district placement number was down over $600,000, almost $700,000. I see another big line on 167 for tuition paid to other schools. Yes, that is our Yeah, that's our our our 9 through 12 students that we added to there. And that's part of it too with that deceiving number in line with the kids are changing grade levels. So, there's also that part too of them now moving into the 9 through 12. Special ed is not an easy easy budget. I think you know, Joan our our finance committee definitely knows that she really works hard uh with her budget to really meet kids' needs cuz as you know, it just takes one student moving into
038our district to really all of a sudden you are freezing budgets in order to make sure that you can cover what is in their IEP because, you know, August is the month for moving and transfers and then all of a sudden you've got three new kids that require one-on-one or require out of district. So, it does sometimes take an all hands on deck to be able to say, "Okay, are there any positions we can freeze in order to move this one over here?" So, I think Joe's a mastermind when it comes to that, but she always runs everything by me and then Stacy's always on top of her budget, too, to make sure that our budget can can have what she needs in order to provide free appropriate public education. So, you want a motion?
039Sure. Uh I make a motion that we accept Article 2 special ed uh the way it's written. Uh I'm sorry, with the changes that we made for the decreases in the spell. Second. Any questions? Questions for All in favor? Article 9 was one that we put on hold because we had the modular discussion. As you know, we had that if you remember back two weeks since we've met, but sometimes it feels like a short time and sometimes it feels like a long time ago. Um at that point in time in our last budget meeting I didn't talk to you about uh my reflection on the modular and being able to spend some time with uh being able to look at what's going to happen in fiscal year 2018 with our staffing numbers and being able
040to think about what the budget would look like in fiscal year 28. As well as I just didn't like that we had to have our students had to exit the building even though there was a fence around. So, I did include I did send the three of you my memo in case you wanted to share that with whoever you needed to. Um uh the we had a good discussion at the Ops Committee at the end of March and there is a motion on our board agenda to rescind the two the two modulars. So, that will happen on Monday night. So, that modular never made it into the budget and uh and Article 9 facilities was on hold. So, because of that. I'll make a motion to accept the Article 9 as it's written. Is that
041what we're looking for? Second. Any further questions? Discussion? What's the favorite? And the other modular is our modular that is on hold and we had on hold because of I think we had I don't like it. We had 8.1 No, 1.8 million in there when we first started in March because we had all of the salaries in there and I didn't like it. You didn't like it. So, we put it on hold because we wanted to be able to get those out to the correct articles. So, you can see that that is all gone now. There is zero in the FY27 proposed budget and you might be seeing over last year is a decrease of $8,579. Uh that was the amount because if you remember we were starting to collect for the paid family medical
042leave 1% tax and so we had that amount in contingency see fiscal year 26. All of those taxes, the the it's the district the district is pays for half of that. Um tax that 1% salary tax. Uh and now it's in the lines the actual So does there even need to be an article 11 to zero? Yeah, it's kind of like the verb our CTE for years we paid zero to go to LRTC and people would They ask the same question and you still have to Some people would vote against it. I was just going to say So Motion to accept article 11 at zero dollars. I make motion that we accept article 11 all other expenditures for zero dollars. Second. Discussion? Those in favor. This is an easy one. Okay. I'm going to pause
043before we go to article 17 that's the next one in your packet and I'm actually going to direct you back uh to your agenda because uh we're going to talk about article 19 12 and 13. So um first up is article 19. In article 19, remember on our district budget meeting we hold up the fiscal year paper there's 20 articles and article 19 is towards the end and the question always comes up with we receive more subsidies we put it towards tax relief increased expenditures and or CIP. The last couple years it's been 100% tax relief. Um but I have some curiosity around what your thoughts might be if if we consider if there is any additional subsidy that comes in given our tax impact, is there any taste for us to be able to
044put 100% towards CIP? Or do we do a 50% tax relief and 50% CIP? Um, those are some of the things that I was mulling over. Stace, how often do we get additional subsidies? That's kind of a lot of money. We've gotten one in the last 5 years. Yeah, so there's that. It was a good amount. Yeah, and we did put it all to tax relief. Yeah. It was like over what? It was over 100,000. Yeah. When I I do remember that discussion in the past, and in the past it kind of opened a can of worms when we had that discussion publicly, yeah, when people were already worried about their taxes and they would see that we were didn't It was like we weren't listening. Yeah. If we did anything other than tax relief,
045so I guess I even though I would personally support it, you know, 50/50, I think it might be opening a can of worms. Was that the discussion before, 50/50? Do you recall? Or was it let's give it all to one of the other? It was all CIP at the But it got voted down at the meeting. It was 2 years ago, I remember that. Okay. Well, that was the year we also took us three tries to get our budget, so it was just a not a party year. And it had come up some years before that, also, and it was always a yeah, hot item. Mhm. I feel like we know what they're going to want, so let's just leave it at tax relief. >> Yeah, me too. I would prefer what May I said,
046doing it 50/50, but I don't think we'd get away with it. Okay. Got a motion, then. for Article 19. If you accept more subsidy and you put it 100% towards tax relief is what I'm hearing for the motion. I make a motion that we accept Article 19 and if we have any leftover money, it goes towards tax relief. I additional subsidy, it goes towards tax relief 100%. And I'll second. Any discussions? Um I 50/50 would be nice, but I'd be nervous to have that argument, I guess, in a room with people. Yeah, I completely agree. I agree too. Like, is it like worth the time and energy, right? Right. 25 years of audits. For something that might not right. Are we going to have the argument for something that might not >> put it in
047the budget if we need it and explain why we need it and it's in there and measurable rather than this unknown. Like, what if we got a million dollars, you know? Yeah. What we just won. I mean, we're we're winning this year. We won all three capital improvement projects. Yeah. Who was walking in my shoes for the last three days? But the ventilation. Okay. Sorry. I had a little moment there. It's okay. All right. I think Andrea and Lisa called the vote. Uh I'm sorry. Made a motion and it was seconded, so I will call the vote. 100% tax relief. Article 20 back on your agenda is to expend the grants. So, that authorizes the district to expend grants that we receive. We receive, like they were talking about the special what's called local entitlements.
048We also receive our Title One grant. It's called ESEA grant. That does fund our title one program. We also receive We apply for grants for preventing homelessness. That's another one that we can apply for. And I'm just blanking on one. We have the climate grant. We have literacy grants. Mhm. Just all kinds of That's authorizes the district to expend those funds that we receive through grants. That should be easy. Yeah, I make a motion that we accept Article 20 to authorize spending our grant money on the grants. On What What are we spending it on? What What it's assigned for? Yeah. Second. Any discussion? All those in favor? Um now we're going to go back to your revenue sheet. I'm going to go back to the front section of your revenue sheet. I did mark
0493D there the articles. So, Article 12 is the one where you must vote on. And remember Article 12, if you think back to that pie chart, remember now the pinkest is about 3/4 of that or less than really less than 3/4. Uh and that is our required vote total. So, that's what our each town must raise for education. And reminder, that is the 3-year valuation times the mill rate. So, you can see each one of those there, but then this is an article. Uh if you don't raise that amount, then we don't receive Is it percentage-wise or dollar-to-dollar amounts from the state subsidy? Yeah, either way the same percentage that we don't raise, they don't pay us. Mhm. So, this is one of those that have to vote on, even though the state is the
050one that's told us what the numbers are. I think the hard part for people to understand sometimes is that when you look down to what our increases in subsidy, um it kind of takes away that looks like we're getting a lot more money, but in order to get that, we've got to raise more. And it's hard to understand. So, do you want a motion to just to accept the article? Yeah. Yeah. Okay. I make a motion that we accept Article 12. Seconded. For the discussion? Those in favor? Those opposed? Thank you. Article 13 is next, and that one actually should be partnered with Article 10, our debt service, because those have are like married articles. If you remember, it's kind of like the CIP, where we raise the funds and then we can expend the
051funds to different articles. Um and so, Article 10 is the one that we just talked about when we added that 53,000 for uh that that first interest payment on the supplemental 3.1. So, the Article 10 raises those funds, and then Article 13 allows us to expend those funds. So, those are our married one together, so this one should be a If it's raised, then we should be able to expend it, but we still need to to vote on those. >> I'll make a motion for article 10 and 13 to raise and then spend the $449,403 for local debt. Second. Further discussion? Is the drop from last like the last time when we saw this paper? Is that cuz of that health insurance dropping? Is that what All right, so I'm looking at I think what
052you gave us on the 318. And it shows an increase of like 647,000 plus. I'm just trying to make sure I understand why it's different or why it's less now. Mike, I'm sorry. Yeah. There we go. Um Is it more? It went up because of the SRF interest payment number one. Well, I I'm looking at my 323. Oh, maybe I'm look I'm looking at three You might have an older one. >> Okay. I have a 318. This is from like our 70s. No. Okay. Any other further discussion or anything you want to add to this? Not entirely, but I guess I'm not sure. Maybe I'm not looking at the right thing. I don't know. This one says it looks like it was either printed on 318 or hand What What was the Do we have
053a meeting on 318? I believe Okay, so that was what this one was from then. So maybe I'm just looking at not the last one. I was just pointing out that it it on 318 that article 14 number difference was 647,000 and then low current April was 440. So I was literally just asking why it was showing less. >> additional local. So anything we reduce affects that line and so with the insurance that came in at only 3% instead of 12, that's how we were able to reduce that section. >> We're what the one up Oh, okay. No, I my bad. Okay. Sorry. Thanks for jumping in there, though. I don't know what else to say. Wasn't on the right one. All right. All right. I have to motion by Lisa and a second by
054Yep. All those in favor. All right. So Um now I want to take you back to your packet because I do have I know that you have CTA, need CIP, but we continue to have new information as events happen specifically around water and RSU 16. So if you look at the new articles it's toward the back of your packet there. I would like for some discussion around article 7818. Can you state that? Um Previously the amount was 499,900. I can now show you if you can see article 17 and 18 on the financial you can see that there's an increase of $100,000. And that is because that we will have As you know, our CIP is super tight. We have the roof for installation for 450,000. We are looking at uh some first grade doors
055on the exterior. Pre-K playground fence around FCS and some building trim repairs. We have that whole entire CIP. Uh we have had two water events at in our district. One comes with a $50,000 deductible each event, not total. And so if you may recall or remember in January we had had fitting fail and ceiling in the middle school locker room and that resulted in water being discharged onto the gym floor. Uh our maintenance staff was able to respond and shut off the water supply and begin cleanup. Uh however, the water had already damaged the locker room walls and the ceiling had been into it infiltrated with the seam and subfloor beneath the wood floor gym. And we do have visible warping in multiple areas. So, we have gone out to bid for it to be
056able to fix that, but uh so but we do have that $50,000 deductible. If you start looking at what the cost of that is, probably going to be right around $50,000. So, I want to make sure that we have some $50,000 to be able to pay uh our deductible or be able to pay for the gym floor. And then the other $50,000 as you can imagine is for the PCS. It will be well over $50,000 uh for the PCS water event. That allows John to still continue on with what he has planned for the roof and the first grade door, exterior doors, and the Pre-K fence. And so, that's why I brought forward with you tonight is a proposal for you to consider that. Figured that you probably your next question would be, "Well, what
057does the increase for tax impact look like for if we added $100,000?" So, in your packet, you're on the Article 17 and 18. The next page does show the tax impact if we add in that $100,000. It would be uh the Poland $75.56. The Poland $75.56, Mechanic Falls $23.21, and Minot to $28.93 per $1,000 valuation. So, I wanted to make sure you had that, and then you can see all of the ensuing revenue sheets. So, that's $6 for Poland, $3 for Mechanic Falls, and $2 for Minot. 100,000 Well, it's not like we can not fix those things. So, I just like, what do we do? We have to do this, right? Right. And it just prevents me from talking extensively at our meetings about how the CIP really isn't a CIP, it's an emergency fund.
058Yeah. We're always just pulling from that from the emergency, and so you start to handicap the means to actually accomplish the projects. So, we don't want to handicap John to not being able to put up the pre-K defense or the fix the exterior doors, and it's it's it's not good. To add in what we know we need. It's not like Like you said, it's not like it's We're going to use this in a different way. It's going to be used regionally deductible. It's already spent. Yeah. It's happening, right? Um my question is, I know for the middle school, that is very well understood. We've gotten bids for the floors, so that's well in hand. But, where the Poland water event just happened last weekend, is there any way to anticipate whether our costs will be
059greater than $50,000 or there going to be parts and pieces that the insurance won't cover? That we maybe we should put more into this. The adjuster is not coming until Wednesday of next week. You know we have $50,000 deductible. Cuz I just for >> kinds of stuff that it is, I can't imagine them not covering it. But insurance companies always depreciate everything. So, you know, what they say your wall is valued at versus what it's going to cost to put a new wall there. There's >> We have 100% replacement coverage. They made us do that 2 years ago. Okay. I guess that's coming in handy now that I guess so, but they're going to go up >> and furniture and >> 2% next year. So, we'll see if it's 3% next year. That's the health
060That's health insurance. Oh, okay. No, that's that insurance is way more. So, I have an educating question. So, if these issues incurred this year within this budget, why are we adding it to next budget to pay for this? Because John's going to have to use CIP money this year. That's earmarked to carry forward. >> Okay, I didn't hear that part. Thank you. >> No, I actually didn't say that. So, I'm glad you brought that forward. So, we are going to have to pay this year for those, but then we're not we're putting it back. We're putting things off. Yeah. Yeah. Well, it's the roof, right? Like that's already happening. So, I I think when that comes up at the district meeting, it needs to be said in that particular way so people understand why we're
061adding more, that we're not just adding more to do, or playing a shell game again with moving that money around. I mean, I'm fine trying to do it that way. Do I have a motion that What Do I have to have a motion for that one? Yeah. Yeah. All right. I'd like to make a motion we add an extra $100,000 on article 17. That we're on? 17 raises them and 18 expends actually. You choose to do them separate or you choose to group them. >> Okay. I'll make a motion to add an extra $100,000 on article 17 to help cover the water damage to schools and then also to expend that $100,000 and article 18. Does that make sense? Second. I don't have any other questions or anything. So that article that the expenditure article
062will be more when we get to district budget meeting because we're carrying over that $50,000 from the insurance company. So that amount really will be different on the night of the 6713. I'm sorry? At the finance committee I explained that we got a check from the insurance company towards the middle school for $50,000, but we had not expended that much yet. So we would have to pay that back if we don't reach that $50,000. So we we put that in the CIP account so that it will roll over so that if if and when we have to pay that back to the insurance company in the next fiscal year, it will be there. So the expenditure, when you we get to the district budget meeting, we'll know the total and the expenditure will be different.
063It will be more than the 599. It will be more. >> some probably have some carryover and then we'll add that. Oh, to expend it. Yeah, you'll see that at the board meeting. We'll do the articles. >> All right. Yeah. I'll second Randy's motion. We can adjust down the the this Yep. Yeah. Are you third it? Any other questions? All those in favor? Yep. Then we go over the budget tonight. We have just two more to round out our budget and that's going back to your revenue sheet which has all of the notes written on the side of what article there is. Um Yes, yes. After in your packet you had the new tax impact and I don't know if you noticed after that was a new revenue sheet. So you you you may want
064to have and it has no writing on it. So you may want to pull that back the one with no writing and put it next to the one with writing. I think this is amusing us all with the last two articles. No, I'm Article 14 is this next article that we have to vote on and that is as you can see on the ones with writing on page 2A there is the anything any cost above essential programming and services. And again that's using our new cost sharing formula which is 85% valuation and 15% enrollment. And so you can see that breakdown of costs for each one of the towns. And I did want to just you know go back around to Randy because when we did meet on 318 the additional local was a total
065of 5,989,626. So being able to reduce the insurance has now brought that to that 5,782,230. I make a motion that we accept Article 14 as it's written. Second. Thank you, second. Any further discussion? Vote. All those in favor. And then the last article is Article 15. And that's why you want the two references side by side. If you look at my writing, you go to that And I put a little note there as a little statement uh that is now was that that was reflected with not adding the $100,000 to CIP. So, that's why you don't have the field writing on it. So, now you can see that the total increase to FY 27, that bottom section, is now 17,191,221. Okay, 21. Cuz that does now reflect the amount that addition of $100,000 that you
066just added into CIP. And that total assessment is that what gets Stacy works on with the three towns to plug into that tax and cap. That's how we get those $400,000. I said that before too. You did, but Article 15 is only on the general fund. So, it's only Oh. It didn't change. I guess I was looking I was going down. So, we have the total increase of the tax. Thank you. So, delete all of what I just said. Never mind. >> Never mind. Go back to the top there. Article 15 has not changed. So, I'll motion that uh we use 1. Well, 1 million 335,507 dollar increase. That does not apply. Sorry. Article 15 proposed 31 million 221 dollars. Wait. Wait a minute. Somebody else want to do this? You got it. Got it.
067All right, 10:30. Article 15 31 million 221,167 dollars. There. I think I got it right. Second. I promise I won't say anything. Second. So, Stacy, what is that fund after this? You want funds? The the general. After you take those. 700,000 10,000 will be the fund balance, but that's before we close out the books. So, it's still healthy, I think. Yeah. Yeah. Thank you. Any other discussion or questions on Article 15? So, this is just like the grand total, basically, right? >> Yep. Yep. Okay. >> Oh, I'm sorry. One more question. That 1.3 that I I I know you were kind of explaining that. So, that does or does not reflect the additional 100,000 potentially from uh CIP we're adding. It does not because that's in the CIP, which is a separate fund. >> Got
068it. >> It's a separate That's two separate articles all by themselves. The state makes us have these articles. And then they make us vote on even even after everyone's voted to extend everything by article, they make us have a grand total article to vote on to spend. And I think it's very confusing. And then the grand total article doesn't actually And then the grand total article doesn't actually include everything? The grand total article is just for the general fund. >> Just for the general fund. >> is just through the top there of the second page. And then the capital improvement and adult >> Okay, I see what you're talking about now. It's all clicking. Got it. But Amy's correct in pointing out the very bottom because that does show the tax assessment and the the
069full increase to each town for the tax assessment. Okay. >> So, Poland does have to raise 11.2 million dollars. Mechanic Falls is 2.6 million and Minot is 3.2 million. And and that's reflecting the 100,000 extra in CIPs. Is that correct? Okay, thank you. >> Lisa and Gavin, does anyone want to hear the issue statement again? All those in favor of Article 15, the grand total. Thank you. Otherwise, nothing in our Q&A documents, so that brings us to our next steps. Uh I will be bringing forward the budget that you have seen tonight to the board on Monday night and that is we are changing our location to the Elm Street School conference room to help alleviate potentially here with a better screening as well as our board members being able to hear each other better
070at the table. So, we are planning on having it at the Elm Street conference room. Uh April 28th is our community meeting on the budget and that will also be the release of our budget booklet. If you remember last year was year one of our 32-page budget booklet which had news from each one of our our departments as well as charts that you've seen and that we will share with our community members and that is going to be on April 28th 6:00 p.m. I think we have to change the location cuz right now it's set for the whole community school. So, we'll look for that change of location. You know, it might not be a bad idea to keep that. Just No, seriously. I mean, it's not a bad idea to keep it. If you
071want people to to see that what you had to deal with and what we're asking for. You know, I'll be depending because we had to put cardboard down in the entire gym today and then make squares for each classroom to be able to pack up their contents and then it'll be stored in there until we are So, yeah, there's I get what you're saying but Yeah. Yeah. Yeah. Um and then we will have a school revolving renovation public meeting on May 7th at 6:00 p.m. at the Elm Street School gym and we'll also talk ventilation, CO2, whatever. We'll have a couple of topics there uh for us but primarily it'll be on our school revolving renovation fund to be able to answer those questions. Then we got the district budget meeting on May 21st 6:00
072p.m. here at the auditorium. We may be Before we talked about like piggybacking that SRF meeting with the district budget meeting, but my recommendation to the sub committee was to spread them apart because the school revolving innovation fund and the air ventilation has has has a lot of interest. So, it doesn't make sense to piggyback them because of the whole conversation and it gets confusing if you have cuz before we had the 88 SRF, we had people already in there listening to the the 88 compliance and they thought we were voting on things, people coming in and so it was it was a bit confusing. So, yeah, split those apart. So, 7th is that SRF and then our district budget meeting is the 21st. And then the finance committee and board will be looking at
073a an additional outreach event the week before the referendum just to be able to answer any questions because we do recognize that there's a lot going on with our number one our budget and then also there'll be a school revolving innovation fund question on there. So, we wanted to make sure people understand cuz it is a to make sure people understand all of the parts to it and being able to just answer some questions. And then June 9th at your poll location from 8:00 to 8:00 is we are casting votes. Do we have anything else? All those dates are on the website, right? Yes, I got I'm just trying to enter them very quickly to my calendar cuz I wasn't asked to email. Oh, thank you so much. Yes. Thank you again for all of
074the meetings and we appreciate being able to walk through the budget with each one of you and being able to know what's happening in our towns and that way that you have at least one person going back to town council and being able to talk a little bit about what is actually going on in these budget meetings. We appreciate that. And on behalf of us at like to thank you for the amount of work and time that has gone into bringing this budget to us for review and the very careful and thoughtful way that you present it in such a clear and easy to understand manner. I really appreciate over years past serving on this committee. That is Stacy, right? Mhm. She's a gift to our department. She will be missed. So, like she does
075a lot of a lot of the work. I appreciate it. All right. The class is dismissed. The class is dismissed.