12/8/25 School Board Meeting

001to order the United States of America to the stands nationy justice for Thank you. And our mission statement is create better future one student at a time. Moving on to public comment. >> Zero. Thank you, Joe. Um, okay. And recognitions, we have district 2 honors choir from Whittier Middle School, seventh grade, Izzy Guggens, Dagy Gold, and for eighth grade, Jeffrey Church and Julian. We have two middle school, Noah Skeleton. From MCF, we have sixth grade student Addison Cohen, who's the Trident Optimus student of the month. Uh we have our 360 and adult ed. Our adult ed program is a top performer for fiscal year 25 which is exciting. A top performer program that has met or exceeded state target measurable skil performance target. Um, we would like to recognize Steve Turner for his service RC16

002board. And then Strong from ESS [snorts] recognizing inspiring school employees. She is the top 10 finalist Maine. So, agenda adjustments. We don't have any as far as I know. >> Okay. And then M is our presenter. >> [laughter] >> Thank you for your patience for the opportunity to share a little bit school. Uh my name is John Vincent. I've been at 14 years and worked there 22 years now. Um it's much more of me as anything I think at this point. Um, I'm gonna share with you a little bit tonight about where we are as far as school goes and then also share working. Uh just to give you a little background information about our student population is down 14 students from the end of last year probably when you have 50 kids average class

003size has gone up and I'll explain why average class size has gone up in a few Um there are percentages quite a bit at 44%. Those are students who fall lunch. Uh we made a few different changes this year. We're down one feature from where we were last year. Um we have switched where we do some things and it's actually opened up some really nice opportunities for us uh correspondence in the morning and that doesn't take away from kids having lunch with your age group here which has been very positive. Our teachers now teach four blocks a day instead of five. uh with what we've done is we've reduced from six classes a day to five for everyone uh for our students. So teachers are only perform those five and uh whilst it means their

004class sizes have gotten bigger. Um it also means that they have maybe more energy to each one of their classes. It's very difficult to get a teach five times but to do it four times uh it seems to work really well. uh source of pride that I wanted to share with you today. Uh we have very best staff, very fortunate that the same group has stuck around for many years. We had zero hires this year and when you you have in a school building uh there's such a opportunity for a continuation of work um and those relationships uh that are very very positive amongst the staff. Uh I really enjoy working with this group of people very much a willingness to work together and try new things. Um I also want to highlight some of

005the recognitions you uh is the current teacher of the year. Um we also have a number of other awards amongst our staff and uh you know honestly go right down uh the door board and highlight for you all the great things that each one of brings to our school. Um, we are also a group that is connected. Uh, we are the only school in the state of Maine that has our own regional national history day project and that's coming up. If you're interested in being judge, love to sign you up today. Um, we are also a bomber certified pool. I think you've heard of talked about here before building assets reducing risks and this this we've been doing this for about seven or eight years now and they certified us um last year which was

006exciting. Um we look for opportunities to bring people in. Uh we have a number of different schools that have to come and see what we're doing in our school. That's always very very exciting for us. And of course we have wonderful students and uh I couldn't you know leave this this slide without saying it was nice to hear kids highlighted today for music [snorts] but there's lots of good things that they're doing and one of my favorite things is last year was the first we brought in the functional life skills program our middle school kids have been attending Poland community school even though they're middle school kids and uh it's really a big plus for our school for them to join us at at the middle school last year. Uh neat things that we're working

007on. Um each class bring something different to Whittier Middle School and one of the things that we're learning about our our students, our current students here. It um they need support around risky behavior just challenges throwing up. Um we've been dealing with some vapes and and uh substance use this year. Some things that um different cohorts we we don't have the same level of need or issue uh this year. It is something that kids are teaching us. We need to learn more about this. We we need more help with this. So this is something that we're working on as a group this year. Uh Deputy Wesley is involved. Uh Dina students is involved. We're reaching out to bring more resources into our building. Uh we do miss having a drug and alcohol counselor building that

008it was a real few years ago and no longer is there. Uh staff uh we are still looking for an you know fortunately we have had a rotation of substitute nurses in the building and that's been great. It does restraint on police or our headers and it's extra work. We definitely could use more in our classes with kids that have agencies and need that additional support and student attendance and also the area of need. We are certain on the rise from where we were in 2021. chronic absenteeism continues to be a real challenge and of course it carries over academic uh what we want to share with you is our focus here we're working on as a whole um and first I'll just tell you a little bit about how we get develop um in

009May last year our staff get together got together did a swap protocol sure done that at this level the school support any strengths, weaknesses, opportunities, and threat. It's a good way for us uh as the administrator to get some feedback about what's going on in the building and what the teachers perspectives are. Uh then over the summer, the leadership met to kind of review uh what teachers had shared through that SWAT protocol. Uh and we selected the goal around what teachers thought as as the biggest needs. Um then we brought them back to staff at the start of this year. Staff were able to write professional goals and many of those tied to our school. Uh and now we're providing professional development as a uh leadership team to the uh to the teaching staff and

010kind of working together um to and our focuses here on differentiation. So school of goal increasing our differentiation skills strategies and readiness to meet students academic and behavioral needs. And the nice thing about this is we have real expertise in our building. Uh Janet is is one of our teachers at Whittier and she's a special educator and she is off PD this year working with full staff around the idea of differentiation and working to meet all students needs. So I will read to you this is part of her presentation on differentiation um and I want to especially the second bullet there focusing on process project and learning environment um those are the kind of more areas of differentiation that we are highlighting with our staff right now um and what I'm hearing from staff is

011um you know a lot of what we're talking about is not do um but it's a really good reminder about the simple things we can do for students uh to engage in what we're doing and help them to find access point for their own education and interest. Uh why does this matter in middle school? Well, there's there's key pieces. Uh it's not easy to engage a middle school student. Um, you know, there's a lot of competition out there, uh, for middle school kids and what's interesting to them and where they want to put their time, their energy. Um, but with differentiation, what we're trying to do is meet them where they are and uh, and make sure that they are find way to engage and be motivated. Um there's a great range of learning profiles

012in in middle school classroom with students who are excelling and and ready for high school work and then students who who may be further behind and who are who are struggling. Um but curriculum uh we are making sure that we're teaching that curriculum. We just have to find a way how do we help all these students access that I heard our teachers say she described herself as a an edutainer uh because there's some level of educator and entertainer that need to go together uh to make sure that kids are this what professional development looks like. Um what I really like about it is um what you are staff is something that's very accessible and very real. Um and she brings these tools to our staff. The staff are able to uh bring own tools and

013and share and make plans and and set go tools together. Um, and what we've done most recently, we've had teams get together and make agreements about this is what we're going to do as a team to support the students on in our group and what we're seeing. Um, and at this point, uh, your next steps are to kind of, uh, make sure that teachers know, uh, you don't throw away what you what you're already doing, but what you have, uh, what's an area that you can focus on with kids, um, to make sure that they are getting the most out of what you're offering them in the classroom. Um, and our plan is to keep coming back to this. Um, like I said, she had this kind of thought. We've done two sessions. Kelly Adams

014is set up to do a session on uh behavioral uh differentiation and uh and then we're going to go from there kind of take advantage of the expertise that are in the building and to continue to uh develop stuff. Uh so that's what we're working on right now. And um you know people ask me all the time how are things going you know at the middle school. Um I'm really proud of how things are going. Very excited about how they're going. It's great to work with an awesome staff and a great group of kids. Um and the community has has been extremely positive and um so very pleased with how things are going very smoothly as far as the school is concerned. >> Great. Thank you so much. Does anyone have questions about what Joe?

015>> I pretty fact we have zero in that this year. >> It would have been nice to hire again but we not able to find somebody this year but no everybody back teachers everyone goes back. >> So the question for you this is going to require you to be a little less humble than you normally are. >> A little less what? >> Humble. [laughter] Yeah. >> What's one secret for success to retain that >> hire people? You know, I think that's that's the that's the key. We need to find people that that are are ready to work and and uh and then give people opportunities to build relationships and I you know there this group just has really come together and and I think what we're doing and so it's it's great we get to

016the end of the school year. write reference letters. >> I will put you at the spot. You keep asking >> anyone else? >> All right. just for the people at home. Um, so I was looking for your report uh for this month and it says we have someone from the National Guard uh counter drug task force come in to meet with half the eighth grade weekly. Um so my first part is um how do you be the half that meets with the national government drug course test in the keep it real program. And then two, um, it says, you know, we need additional programming for our seventh grade as well. Does the National Guard have anything for for those folks as well or is that something we need to look at further? So, I've become

017friends with the principal for middle school and so he reached out and because he has an opportunity he had been working with Mard CJ and he he said, "Hey, would be interested in this." And that's where those those connections pay off. And uh and I said absolutely. So they come over last year. He had a partner with last year. Uh they come over and um we talked for a while and tried to figure out where they fit. We have a wellness class which is a health class and we teach that 8th grade. Um, so it just made sense to kind of work in this this idea of dealing with risking behavior because that's part of the curriculum anyway in the wellness class. So he comes in every Wednesday and works with the wellness teacher and

018so he's meeting with half the eighth grade now and then at the end of the first semester he'll get the other half of the grade. So, um, with our seventh graders, um, Bernie, the school resource officer, you know, she she's actually been, "Hey, you think we can steal and have start working with sixth grader because she feels, you know, that's really we need to start these things a little bit sooner." And I I not quite ready to give them up. But you know as far as seventh grade is concerned um we're kind of looking at some other opportunities right now think we're gonna help later this week burning high to see see what options might be available there >> we doctor certain people get like the principles, the assistant principles getting um so so we're

019kind of working with the company to to determine if they're really doing their job. Um, but it also it helps us um start some important conversations with with kids and families. >> Anyone else? >> The I was talking with about this a little bit earlier [clears throat] this week. I think an interventionist um would be in need with us. Um I think challenges, you know, the kids get to us and we get a lot of transfers from from other research districts. They're not, you know, from RS 216. Um but there are a number of kids that are behind in some skills that um it's very difficult to find um the time the the people to to go back to work those skills because the teachers have the curriculum and they're working very hard to try

020keep your kids on, you know, just complete that 7:30 curriculum. But there are gaps there's significant gaps for for some kids um that we it would be nice to have somebody who can help us fill these gaps outside of class. Some kids need us more of those who've only been here two years, but large country and you are tremendous. Thank you. I noticed this last last month too. You guys need like a lot of discipline referrals at least compared to the other schools are the other ones in the district. Are those tied we're talking about here with um you know kids getting caught. >> I would say they are significant number of those is not you know >> we're really talking about a maybe a couple times a week, but it still feels like a

021lot. You start talking to the kids, you hear, well, this guy, you know, gave this, this is where I got this or stole from my dad, you know, that sort of thing. And, uh, so those sorts of things um are small as far as you know, this is when I mean, six week or is it six day? >> It's it's pretty pretty reasonable. A lot of it is is we just need to have conversations about with the kids about when being class and make choices with you know words whether it's in class or not disruptive stuff. Okay. >> Pretty thank you Sean. I just was wondering if you could speak a little bit about National History Day. um we have several board members this year and that's one of my favorite events in our whole

022district. I was hoping you could talk a little bit. >> Well, we we have we're part of natural history is is a world organization and um we our own history day at Whittier kind of old school science fair but it's about history. So students have picked their topics that they want to do deep research on now and they've actually started that process now of look doing research learning about um whatever topic it has to be 25 years old so think back that's 2000 isn't that a little bit scary but uh yeah it's old history but but uh so they're they're doing research on their topic and um it you know this kind of goes along with the idea of differentiation. The kids get to choose what is interesting to them and they they need to

023find sources, primary secondary sources and put these projects together and then uh they get to choose how they want to show what they learned and it may be some sort of exhibit 50 performance. We had come here and show that performance last year. Um there's about six different options documentary. Um and then when he presents to a couple of judges and you don't have to be an expert in the field um because the kids are going to need you and uh if you're interested in that coming we need 90 judges to come from the community and um it's it's awesome. the other kind of life and we have snacks and it's it's nice to put the kids in the hot seat for their topics and and but you know the pressure is not so great

024and then we choose top projects and those kids go represent our school at the state competition you may and last year we had four or six kids go by the national competition in Washington DC So >> another source of pride. >> Thank you. >> All right. >> Thank you so much. [snorts] >> All right. We'll move on to our consent agenda. In the consent agenda, we have the November 10 regular meeting minutes subcommittee minutes from operations, personnel and finance and policy. Do we have in front of the PR committee? >> Yeah. Okay. Um would like to make a motion to All right. Question forward the chair of each committee kind of out during their during the meeting. So moving forward no pressure or anything. Um but I can just speak on a little bit of

025person on finance. Um one thing that was noted in the final was PCS sub line was rather low compared to the other elementary schools middle school and high schools. Um and so that's because there's been a couple of long-term subs that are coming in there with one or two in the next couple of months. Um so I think that was even 17% of the time. Um, so want to make sure they're going to be able to have through the rest of the school year. Um, so that we be able to move money to a different line to cover that. Um, you know, you'll see on the agenda later tonight, we talked about the stip committee a little bit. So, we'll learn more from that later. And then um we talked about that we're still open

026to the budget increased amount uh percentage this year due to too many things going on SR um the mining project which we'll talk about tonight and then we started talking about getting creative um with maybe reorganizing the district to state transportation etc um talking maybe reorganizing elementary schools. >> Thank you. Does anyone policy or operations want to give a brief update? ask policy committee. So we talked about our uh validation >> so we have done that historically we're improve that under year we're going to come back and actually have a policy sort of get that robust agenda. Uh the other thing I was calling attention was the discussion we had around our attendance and the need to try to be here and let folks know be here just so that we can have fully prepared

027and board that just to make sure exactly the what it is we're trying to uh other thing I mentioned before we get to we policy addresses advertising schools and I say that because I know the operations committee is talking about perhaps selling revenue space. So it would be nice if we're going to do that also have a policy that gives us >> Yeah. What is it? Um the I think one of the biggest things that kind of oil street kind of crapped out there one of two. So, the building's still up and going. Um, and we're we're going to name mechanical surface and fix it. A section broke. Um, hopefully not a section after that, but um, that's kind of where that is right now. And what else did we do? Went over >> MCS.

028Sure. Yeah, that's right. We talked about um some of the issues that come up uh at the last board meeting about MCS. uh their uh lunch tables. Um status that you know kind of discussion what we could can't do about those. Um and they've got a floor that looks odd is the problem that we'll have to be we talked about too. We think that'll probably be in a request for budget and not this one but the one upcoming guess is what? So it's it's something we're aware of. We just kind of get to talk about it based on it. And then uh CDS is the f thing, but we're going to have to start taking on uh three and four year olds that have what's the word I'm looking for. >> Thank you. IEPs. So

029the state's going to help cover a lot of this cost at least initially up front. Um it's still going to be like even with that we're still going to get into where we can put these kids. Um, and I don't that that was really open to discussion put any any answers there. Um, yeah, that's all right. >> Thank you, PR. >> Okay. >> We're going to meet tonight. >> Yes. >> So, the PR committee would like to meet tonight for this meeting instead of next week after. >> Sure. >> But Y >> okay we have a motion and a second now. >> All right. All in favor of approving the consent agenda opposed. Okay. Super important. Uh new just a reminder there that we have access to all of our new hires. We do have

030a new door track assistant here high school that is Adele Yousef. Notices of retirement none yet. Notification of resignation ever 2 at PCS functional life skills program. Other notable things is the Elm Street School received a new grant for $84628 from the main environmental education association uh the MEA. These funds will help support Elm Street's efforts to make outdoor learning a regular part of the school day for our youngest learners. Uh they applied for a grant for prek through grade four. Uh hands-on exploration, proper gear, and being able to activities year round regardless of the weather. So you'll be hearing more about other grants that we've done through FBA coming up in the next few uh board reports as they start coming in. Remember last year there was several of them that we we are

031many of our buildings. Uh we've already kind of had a peak there. The new superintendent committee I have put forward to the finance committee as well as a policy to talk briefly about the need for a stipen review committee. So a stipen review if you look at our our teachers contract was the CDA the collective bargaining agreements in the back of there is all of the site that we have stipens for athletics co-curriculars and leadership academics with our leadership teams and oftentimes those are negotiated items. So it is negotiated between the association and the board part of the the contract negotiations that are ongoing right now. And what has come up time and time again is the fact that they sort of no one really looks at the site right there. There was it's difficult

032to understand how we came up with that list and how the amounts are on those lists where they were originally and so there was you know just conversations from the association and from the a team as well as board and we just need to get around the table and talk this out to see if this is actually uh like put it all together. Does the job description map the amount for the siphon map the responsibilities? So that is what the plan is and there was a a sort of a role. We hope to fill that tonight later on with a a nomination from the board to join site committee. We are looking to meet on our January workshop day who could join that's 8 to 11:30 and that is on January 26. Kaitlyn will get

033you that. Okay. about it. Uh and so part of that we'll be able to join our Don King, myself and and an association member and teachers that hold stipens teachers that do full stip. So we can really do a comprehensive three and a half hours and that team has no decision making authority. They will present the findings to the association and then to the board so that they they can consider that during the contract negotiations. So really just uh a time for everyone to talk about it and then make a recommendation for the the negotiation team to consider at the table. So hopefully you'll consider uh throwing your name in for that. We are looking for one board member. Uh you also have as part of mine is the RC16 Canadian news comes out um

034once a month. Hopefully you get a chance to look at that. Uh just to give you a hint like is it through s'more? S'more does track the accounts. Usually the newsletter is viewed uh around 2,000 times which is pretty cool. You can even see maps of like where people uh open it up from. So it it does get opened all over the place. And then we also talked about too I love that all our work is really overlapping. It really speaks to the teamwork because part of that is CDS as we talked about briefly as we are signed on to taking four year olds. Uh you know we already have four year olds in part. So looking at how we that are enrolled in our PK that have a year 27 that we heard already

035provide funding for supplies, furniture and teachers because really pieces we need teacher as well as OT P and speech for students have and where we put them and right now we're eyeing uh an inclusive prek day at Poland Community School, but as you know, spacing is because we're at space. So our next step is part of the CDS steering committee be John Jones special director brand new PCS principal and myself looking at PCS to what needs to be refurbished or changed in order to be able to serve four year olds next year and then three year olds IP when the law does take on the three year olds. So, it's that ripple effect of, yep, we're gonna have to pay for excited about, but they're not paying for spaces, they're not paying for transportation or

036buses, and those are so those are critical areas, you know, in our district. So, stay tuned for more information on that. And then, uh, just briefly is a budget well underway. Behind the scenes, our principles are working on their budget sheets. So again I they get uh their budget sheets for the last couple of years was budgeted spent and then stats and uh give uh amounts to states for each one of those lines the financial and they also have to have the backup sheets for that because later on in January we have a one-on-one meeting and we go line by line through each one of those. So if they I have $10,000 in supplies and they have to show me the itemized as to how they got to that amount. So that is well underway.

037That is due January 6 back to states so we can start bringing those numbers in. My direction has been in some effort keeping the people and the programs that we have knowing nothing yet. Um so we do start meeting tomorrow be our first budget 18 collective meeting and so there will start talking about if you remember last year we did the pain point which is this what is keeping the administrator up at night. So we'll bring that back and then also thing new to add in that year is the two to threeyear outlook. So painoint is keeping them up at night. So I also got thinking about what is what are we looking at as we go into the future. I think we're all sort of in that moment of of you know Don present

038mechanical service about a minor project to fix for the future but there's also as you heard Sean say staff needs and program needs that are students need from us when it comes to budget. So uh I'm looking forward to getting into the the budget team tomorrow morning. So that's what I have. keep mine brief because I know we're all waiting for Don and his team to talk about to talk about >> I just want to say one thing for keeping in the main point and future discussion because >> thank you. Any other questions for Amy? >> All right, moving on to full business. There is none. Moving on to new business. First up, we have a presentation for mechanical services in my consolidated pool heating and ventilation project. Yes, it is. >> Happy holiday everyone.

039Just a couple minutes. owe. Okay. Good evening folks. Nice to see everybody again. We're here to talk about a couple things. Uh number one, I did hear the discussion about the replacement of the boiling section. So we're pleased that the school district gave us the opportunity to to look at that and uh do for substantially less than another vendor. The good news on that as well is that folks should know that um sectional boilers for a while because it's steam hot water. So it's sort of like what we grew up with steam radiators. Um oil manufacturers were not uh casting those sectors because they thought the whole industry was going to convert into hot water but it was also more of a pressure vessel question of a regulatory thing. So for a while it was

040hard to get a hold of sectoral cap boilers. Um the inside of mechanical services here is that once the sections were starting to cast, they sort of stuck you away. You purchase more than you need. So that's why we're able to help you out in that relatively short basis. So we're we're ready to start this next Monday, is it? >> Yeah. >> Okay. So we're we're gonna get that rock and roll next Monday. Thank you. >> Yeah. Um Oh boy. This one you find. Okay. >> [laughter] >> You should not work. So again uh folks we have with us here tonight again and I organization Steve is the president of ERIS and Eric Norman is a licensed professional engineer with cath services. Okay. So, the next one that Steve is he's a wiz at this

041now. We're going to talk about that project timeline uh a little more the minor infrastructure. We've talked about it in the past, but I wanted to sort of bring people back because I looked at the timeline and amazingly enough, I don't if you folks remember, but we were here a year ago is when we started this process. So, um it's been a long time making here. And now we're gonna do a financial overview. I think that did everybody get a copy of it. Yeah. Okay. Great. So, I'm sure you have questions on that. We'll look at that and and talk about next steps and timing and then answer any questions that you might have. All right. Steve. So, the next one we're going to look at, we're going to look at project timeline. And uh

042Steve got drag down. He's gonna drag it down. what happens when you use a PDF as opposed to so uh yeah start here in December 2024 remember we some of the insight so that's what we did in mind and the other thing that we did was um by doing repair services and having it engineered by Eric and Steve and others we were learning for a lot of things including water. And one of the things when we did the energy analysis is that what you pay for in water in the mining school in particular is a lot more on a per unit basis than the other schools. And that's because I think that they provided some sort of emergency line you. But that water savings that was previously just being gone through the boiler going down

043the drain are paying for that. So we've we've kind of fixed that heating problem as well as the wastewater waste. Uh so in that timeline if you take a look at what we started to do the indoor air quality measurements and that led to the I've heard it also a reference to the SR which we talked about when we were here in October. Those were submitted uh a day early. So you know we celebrated after that. We didn't put it in at the 11th hour as we usually did, but uh and you've also done an an RFQ which we were pleased to have been selected in and then we went forward with a letter of intent in June and we kept on Steve was going to go down another slide with his expertise in his

044fingers. So we reviewed those applications here on October 19th and then here we are to do a review for the minor school which again um so let's talk about what's happening on a a state level and time for everything else. So when we were together, our recommendation was if you wanted to as a board and as a community do the final school this summer, which if you are selected for the revolving renovation fund, one, two, or three schools, those can't be completed this summer. They can be started this summer. But if you wanted to stop kicking the can down the road with minor school, which again so that folks remember, of the 94 submissions for school replacements, minor finished at 25 and that was the highest in terms of the schools that you submitted. And

045another factoid came out between now and then is that of the 94 schools that were submitted and reviewed and uh the state board of education only approved the building and funding of two. And so the rest of them what we're working on right now on a state level with the main commissioners uh school fund is uh we're just wrapping up. has been again over one year talking about how do we build more schools but I've been raising my hand as a non-commission member and had high attendance without getting a gold star of uh actually getting more money for revolving renovation fund [cough and clears throat] the papers at all and seen what Senator Brennan is doing there's something called LD1182 L182 which will be coming after in January and that is to basically increase the

046debt ceiling that the state will take on to give more paint schools to do what I build new schools which I wasn't really behind because why build one or two new ones a year let's fix what you have especially 48% of the schools in Maine incredible factoid 48% identified self-reported that they had a mold problem, 48% and like a lot of mirror schools, 62% had heating plants that were 20 years or older. So, a lot of infrastructure issues. We're trying to get that revolving renovation fund up, but that's going to be up to the legislature. So let's deal the here and the now and which was our starter which is if you want to if this school board and the community want to do my this summer then what you have there is a vote

047on the board operational savings project and I what I did for that there was no magic in it. I just looked at when your next board meeting was, which was in January. Um, and recognizing that it may take longer for you to reach that decision, but um that allows some time to order equipment for the summer. many of our schools, many of our school districts uh make that decision in October, November so that we schedule our workforces to be available to do work when next summer everybody wants to do the work. No one's in the building and is going to be messy. We're going to up the ceilings. There's just going to be uh so I'm gonna we're gonna make a nightmare for John, but we promised him that we would clean it up as

048we always do, but it's very messy project and it will take us the entire summer to do it. Okay. So again, it's you know the the way we were here was we took what another vendor said was $1.6 6 million problem at minet and we turned it into a $43,900 fix to give you another 10 years of life out of it because the second boiler was not that old. They were saying you place the whole thing convert it to hot water with a very high expense with you know a 13y old boiler. So we we fixed that. Next Steve please. So then we look at uh for not only miners but the whole district uh some projects that might be able to pay for the minor upgrade project even though another vendor had done projects

049but we wanted to come in with a clean sheet of paper and say okay if they did a project let's bring our team and we'll go fixer school tool and validate that. 2017 they did water saving project. We'll go fixer and then building envelope. So next you're going to see my Christmas diagram and the reason you see uh red there for the lighting up we did all schools leing upgrade. I know that was one of your questions that you had that was forwarded to us. Uh so that's not an opportunity. What we did see um build the envelope is is that as part of the project to help have the energy and operational savings pay for the mining school improvement there is all schools building envelope putting in insulation lower your heating costs. So we

050do that all schools including minus um at particular we would do the other projects that are highlighted there. So it's not a huge energy savings because another vendor had come in before and done the we call the lowhanging fruit the quick payback projects. Um and mine in particular is it's just an asset that needs money. That's what it is. like a lot of schools in the state. And really, that's why it finished at number 25 in in terms of the 94 applications for a new school replacement out of the 574 schools that exist in the state. Okay, Steve. Next, please. So some of the things that uh Steve and Eric and their team did again bringing everybody back to this is similar circumstance to the other schools in the district where you see the red

051that's uh CO2 levels that exceed the limit of a thousand parts per million which we don't like to see. uh wealth affiliated schools it's a thousand and under and one of the things in listening to the presentation tonight from the staff here is CO2 affects a lot of things and and inadequate ventilation uh high CO2 affects cognitive learning ability uh lack of ventilation increases indices of uh spreading viruses of various sorts and again that's a domino So some of the days I'm trying to put the whole porch on here and drive the bus because there's a shortage of those if you've got sick kid kids and it can go affect bus drivers to teachers and but it also we really focus in on cognitive learning ability is one of the reasons that we want to

052improve ventilation. Okay, Steve please. So here's a sample of what Steve had taken Steve and the team of the value and again so was very similar to some of the other schools and not atypical from what we see in schools in May and that is during certain portion of the day uh as kids congregate the CO2 level rises because there was inadequate ventilation and once we do project those levels go down into the certainly the yellow but more into the green statue in reduced pressure there. Okay, Steve. So um there were other things here and maybe Steve or just want to comment on this installation here in kinds falling apart. So the plan would be in a retrofit besides putting a new duct work and new ventilation is taking this that it's a great take

053it up clean the ducks and and make sure that there are no fiberglass fibers that can go downstream into the classrooms. How about here? Have something to say and modular and all that kind of stuff. They still future plastic. So we also found out Okay, thank you Steve. Next one down. So this was another one of your questions and my elementary school project will build automation and temperature control system be replaced and the answer to that is yes. So the whole idea for you know you can put new ventilation air in you can tie the boilers but you want to tell the boiler when to come on and hopefully it's going to come on less frequently. You want to supply heated and tempered ventilation fresh air. want to exhaust that, but you want to be

054able to control the temperature and also when students and staff leave a space to actually slow down the amount of ventilation, fresh air, reduce your energy costs. And that's the way that we do it. So CO2 comes up, we bring it more treated, ventilated in fresh air. CO2 starts to go down and we back off those fan systems and exhaust systems and supply the adequate amount of ventilation and exhaust air. So this is a summary of what we've already talked about and you know we've installed new energy recovery ventilation units clean the the duct work uh give you basically a whole new ventilation and temperature control system for mining. In addition, we talked about all the schools getting building insulation and at particular your question was can you do boilers in that school and the

055issue is that such small tiny boiler that we wouldn't be able to do that. What we're going to do is put a new burn on that boiler and make it more efficient and also make it dual fuel. So if propane's cheaper, you use propane. If oil's cheaper, you use oil. But give you that flexibility to sort of play the market a little bit more. And I think the the one thing that brings a little bit more comfort to Steve and Eric as engineers, designers, and operators is that because you had a problem in the past, at least there is the piping for a temporary outside. that would be an additional cost and time drainer if you didn't have that. But you know, we've got uh the access to a number of boilers on trailers in

056the event that there was a catastrophic failure. But what you have for a boiler, remember it's now 14 years old and the shelf life of that should be 25 years. Okay. All right. So this really after having our engineering team, our energy savings teams, having them all go through every school looking for opportunities to find energy savings because remember the idea is to not take money out of your pocket to pay for really uh you're looking at about a $2.7 million project at miner to do everything that I just mentioned, including some of that building installation in all the schools. And the reason it becomes a $3.2 million project is we do something pretty neat. We actually take what you would have paid for maintenance, excuse me, we have another vendor, provide maintenance at almost

057$88,000 per year. And if you take that out over 15ear time period, and then you also escalate, that's a lot of money. So, uh, our idea is that we're going to provide maintenance. Uh, we can do it as we've already done with some other projects at a lower cost because we're local. We don't have to send money overseas or anything. We're a locally 64 year old family company. So what we're proposing is number one is to not reach into which is I the goal of every community and every taxpayer is how do I do what is need to be done do it today but I got to pay for it tomorrow but not pay for it at a 18% interest you know don't tell me that story and that's not what we're here to talk

058about here to talk about the 58000 which comprised of the boiler upgrade that we've already done at minus and the one that we're about to do at the other elementary school pay for that a overall master lease agreement the master lease agreement be about $3.2 $2 million and we'll get paid out of that. Additionally, that project that we will build this summer, if this is something that you want to do, we will build it this summer off that master lease agreement, but you don't have to pay back the lender until the 2027 2028 project year. And the lender will provide the lowest cost which is tax exempt financing for the period 15 years. That's allowed by the main statute. You can actually go up to 20 years but that a lot of lenders are sort

059of blocking in today's environment to go up to 20 but it may be an option to spread it out even further. So the tax exempt rate currently hovers around 4.2%. I know we're we all watch the markets wondering when our home home mortgage rates going to go down and we're hopeful for that but it also impacts commercial rates as well. So if the home rate comes down the commercial rate will come down but a good rate for today tax 4.2% and that is over 15 years. So essentially on the savings side, what I would ask the school to do and what would be required is for them to set aside 100,000 per year against that again $2.7 million capital project that would, you know, John and probably shutter a little bit would come out of

060CIP fund. It would be like a capital contribution. And a lot of communities when they hear that $3.2 2 million in capital and services. They think that that's going to hit all of the first year. And that's not what we're talking about. We're talking about not having to pay that back until the third year now, the 27 28 year, but you're going to get the benefit of getting taken care of this summer. And once the maintenance contract expires with the current vendor, then mechanical services will take over. So they'll be doing all the service that you were formally getting with another vendor and and we'll be doing it uh for the foreseeable future. So if you take a look then for your snap then we even though your investment starts in that third year your

061cumulative savings helps to pay for and buy down capital cost or the future payment of the fixed payment of 301,000 per year. So even in even the odd years allow a parent board under your main law for your overall operating budget if there is such a thing of up to 5%. We're also trying to get that fixed as well. But the whole idea is this the program would be selfunding for the first four years anyways before you went into a negative. But um you know going to 20 29 2030 uh it's still a small negative for such a large capital uh purchase. So this is the with all the effort that we made since we were here in October. This is the best that we could come up with in terms of working with our

062lenders, working with our engineering teams and working with uh uh our whole project management and delivery organization to provide the service that you currently receive. So that's not going to go away. It's just that you're not have vendors doing it. We're gonna do it less expensively hopefully like u I'm sure but but this is the best way that we could get this to happen if you wanted to do it this summer. And the other thing I'd like to remind you, not saying that you wouldn't do this, but this is within the purview of the board to make that decision because you went out RFQ last May and and you selected an organization and you went through uh what is required legally. Not saying that that is the way that you would do it, but that

063is an option for you. So that was our homework. We did our homework. We came back. we we're presenting our our best results and you know we're happy to take direction of course we're checking in with the main department of education all the time uh we also were fortunate enough in the time period I think that I've mentioned that uh the main department of education under innovation under Dr. blend coming. We've been selected to do energy office uh statewide our organization. So we've got a lot of ties into there as well as the commission on new school construction as well as the main state board of education. So if funding becomes available and believe I want to get it I especially want to get it for this community. I was, you know, I've been doing

064the driveby for the votes on different things. And again, Steve, why don't you go ahead if you could one more? Can I one more? And one more. There we go. Yeah. I I want to keep reminding folks that um you've really done a good job when you had the opportunity to go 10.2 2 million to finance it which would have been $97,000 a year for 15 years and you didn't do that that would have cost the taxpayers almost $14 million under the SR that's 5.9 million but if you remember the what I just showed you I showed you a way for savings and capital contribution of 100,000 a year for the net program on night including service for all the schools to cost you a half million. So you add the half million onto the

0655.9 and you're getting tremendous amount of work using a different approach for $6.4 million. So it's a it's really especially when there's so much focus from and rightfully so from from taxpayers. Okay. Can you go back to the question slide? All right. So that's a lot of information, a lot of discussion on my end, but do you have any other questions that were forwarded to John A, but there may be others. So please, >> I'm sure there's other questions. Thank you so much, John. Um, I'd also like to invite members of our audience if any of you have questions. We do have public comment as part of this um section of the meeting. So please feel free to raise your hand and participate as well. But would like to go first? Okay. >> Yeah. come

066out to you know for the next 20 years a year where000 number is that guaranteed what we don't get those >> right uh so the 58000 comes from uh the work that we've already done so we've actually this is what you call it through partnership so work we did sign it earlier this year, you have to pay it for you. It's not that you have to pay us for because you're not paying us. It's because we haven't invoiceed you and it's because we're trying to think of how do I, you know, soften the flow for this district and this organization. The second piece is that you just approve to fix the boiler. So the two combination of those two, the 43 and the balance becomes the 58. In addition, your question is on an annual

067basis are save guaranteed. The answer is yes. It's actually a statute requirement. So if if you just like with the the seams project um if it's a requirement there for the term of financing to actually perform what they call a monitoring and verification of the savings. So that that's uh not only monitor the same but also maintain the asset. So those two things are a stat requirement and this project would have those same elements. >> And this is from the building improvements that were >> a couple there's building on improvements there also. We're putting that new burn on at night and that's going to be a substantial savings. uh doing a little bit more work at uh at mining for water because you're paying so much per unit on on water. Uh and also the

068build remember putting in a whole new building automation control temperature system in mind a whole new and instead of having three ferret systems that don't talk to one another. You have one system that operates everything from the boiler to the ventilation that turns things on and off to the exhaust vent. So everything will be harmonized so to speak. Yes. No. Um it was added into the the capital and it's taken out over 15 years. So uh it's a save from the current year budget and you start paying that back in that 2728 cycle and and don't get me wrong. So, you know, we love helping school districts and everything else the best we can, but if you if you don't like this plan for whatever reason, then February 1, we will have an invoice for

069you for $58,000. Yeah. It is. >> Yeah. If it's existing duct work, it's in good condition and we can take out that liner and uh clean it, which we've been able to do in other school districts, then that's what we do. There's no the added cost of putting new sheet metal to get sheet metal is not worth it, >> right? Yeah, we're we're very confident that we'll be able to update the existing fiberglass insulation that's in the existing duct work. >> Okay. 2627, right? Because you're going to get uh $3.2 million worth of benefit of capital and services. So something should So a lot of times it's do you want to have $3.2 million and pay it all at once or is there something that you can put in that is meaningful as a capital

070contribution that acknowledges the fact that this group, this community, this board has rebuilt this school in a major way using taxpayer dollars, not using SRF. And fortunately um you did apply very nicely for all significant amount of schools to be replaced but you can see the kind of condition that unfortunately the state of schools. It's a the number is 11 billion dollars. So you're you're not alone in that. >> Yes. That's >> well that's one of the questions I meet here or is like what level of CIP the board find acceptable for compromising like the maintenance on our buildings because you know as you look back you know over the last 10 years and how much we've budgeted for CIP and that is your goal is to extend 100% of it if it isn't 500,000

071we put a 100,000 to the side to be able to pay for We're at 400 and we are locked in two more payments of $380,000 for the roof here. So that us $20,000 for CIP and and yeah, you all know too like CIP is is really turned into our emergency fund, right? Like it's oh we need to to out classroom with a quiet room or we have boiler break or we have something happen like there's some some bleacher issues here at the high school. So yeah, is this one of the pieces I think that you're going to have to wrestle with is is what is an acceptable CIP and then both in terms of putting it in the back of like whole total budget because again your responsibility is is having like trying to figure

072out what to do and find it but there is that bigger picture of you're responsible for the whole entire budget not just not just the not just the operation side. A little clarification first there. you guys. I I think um I didn't a couple of ways and I'll give an opportunity to have the engineer comment on but one of the things is that um when we talk about reliability, redundancy and resiliency especially for any graduate fifth we do and especially it's true for new school reliability redundancy and resiliency in the case of my of course we'd like to have uh two boards however the fact matter If the boiler goes down, you've got a service company that's 15 minutes away or closer. The second thing is that yeah, when you look at that tiny space,

073it's just hard to cram two boilers in there, but also it's not every school that you go into that already has external connections capability for a steam boiler, not a hot water for a steam boiler. So the combination of those two local source and is it a esoteric boiler like one of a Witcher boiler or a foreign manufacturer that's difficult to get parts for? Nope. It's a a Smith sectional boiler you know that we work on every day. So it would be I'd be hardressed and maybe the engineering team has something different to say to say we need to cancel the school today because the the boiler is unavailable. I that that's a a hard one for me to see. I don't know if Eric is here or Steve. that love the ability. It's it's

074what [snorts] infrastructure there oil. So we lose. Why would we have to get Chinese start. It's about looking really important. Just sense current less are you just charging less >> right? So uh when we go headtohead contracts nine times out of 10 we're substantially less than they are I mean they have they're publicly traded company you know they have shareholders to satisfy and you know they're they're located main so it makes a difference. It% maint 25%. >> Yeah. I'm really incred. It's going to cost us half a million dollars. >> No, I think it's it's more not not repair, but just replacement. >> Okay. >> Yeah, I would replace >> So, the word $6 million replacement for half a million dollar bus. I'm sorry. >> So, yeah. So, the um on on the investment, it's

075all projects. So, it's not only my it's also the energy saving projects and it's also the service that's all included in that number. Yeah. Finance 4.2% 15 years. So it's not just the it's the the building insulation, the new boiler burn and then the full ventilation and building automation and control system and the maintenance. That's one of the things that John was not just a little freaked out, very freaked out. What do you mean? We're going to just take away the maintenance now. Or the contract expires at June 30th of next year and then we would take it over. >> And mis the way we're looking at the financing of this $3.6 million cut over 15 years and at the end spent $500,000 >> net. If if you take into account that you have a

076capital contribution of $100,000 and if you don't if you take that away and again I don't think that should be like the ultimate decision whether you do a CI contribution or not. It just lowers those numbers by $100,000. That's just I'm using an example of what's been used at other school districts in terms of how to think about how to finance things. You may think about it differently and that's fine. We don't have the CIP funds. What what John shared with me was that it's a half million per year and this pushes it out to like I said 28 29. >> So ultimately we believe so. >> Correct. >> Right. Okay. And then we're going to start savings over time and the investing is over time $100,000 and our net $500,000 like is it cost

077$3.6 million or is it going to cost $500,000? >> Now 3.6 is from the years 2030 to 2041. And if I could [laughter] spend First So 15,000 years 2021 again But it doesn't hit your budget is what it is. The capital avoidance savings or capital contribution uh start in 2026. Uh maint contract utility savings is 15,000. Total program plus capital contribution is 202. And in that first year, 2026, if you keep going down, Steve, there's no cost to you yet. It comes up in the 2027 2028 year when the project financing kicks into play at $31,000 for a period of 15 years. Yeah. >> Yeah. >> 27 28 questions. You said in order for us to maximize every school in our district. some level of insulation. So yeah, I mean there's it's not even there's

078no insulation. It's just that for today's standards and to tighten things up, there's a installation process that we go through. Okay. >> Right. So, we would have um in summer we would have a couple of work crews. We'd have crews doing HVAC maintenance fees and ventilation complete fees and uh we'd actually have the duct clean. That's a separate crew. And then we'd have built insulation which is us another separate group. So John's going to love us at first. He's not going to like us for a little while, but then he's going to love us again when the buildings are tighter and more energy efficient. But they're they're separate and distinct specialties. And then what we also do is we place a program project manager here that manages all the subs to actually keep out of

079his hair as much as possible. [clears throat] >> Oh yeah, >> definitely. >> Yeah. Yeah. for that uh ventilation project we would be substantially completed by October. For the energy saving projects uh the installation would be done in summer and some of the other things that we talked about the boiler burn those would all they'd have to be done before you do your winter start next fall. >> Hey Don, how many years of service did you include from your company? uh five years. >> Five years. >> Yeah. The statute and that gives you an opportunity to let's say I mean this is the big one. Let's say you get SR and now you're getting all new equipment right all three other school buildings. So where we would hope that our preventing maintenance task would actually

080get shortened and that would help you uh reduce that service cost but in order to satisfy the statute we have to include a minimum of five years of maintenance for those projects but that's really the goal here is um I hope each and every one of those schools approved for renovation fund grant and then um a substantial amount of [snorts and laughter] that the amount of remedial that you need to do amount of preventive should >> yud it's so when you do a large capital There's a couple of ways to do it. You can do it uh which is uh as I heard repeated over and over uh at the major construction the governor's commission on major school construction. They went out and talked to a number of different lending organizations P3 uh it's the

081lowest cost but it's also difficult and time consuming. The second model which has been widely used in the state since 1986 and is permitted by stat is capital leasing and there are local banks that do it savings being one and got savings being another. Uh, and there are national banks that do it like Bank of America and the local banks give you the local favor and flavor but not necessarily the lowest rates and the national bank give you usually a better rate. And the the reason that people aren't rushing in the door to lend $3.2 million in capital is once it goes in, it's not out. So it's like an unsecured loan and no bank can't bank savings wants to be repossessing a boiler non payment. I I I understand that my question was going

082to be the second part of the question is if we go along and do this and commit to this, what is the expected lifan going to be on equipment that we have right now? >> Pay offers and have to get a new one right away. >> No, no, no. So, are you talking about the new the equipment that we're going to put in? Well, with using the stuff we have now, it's like what what is the longevity we're getting out of this, >> right? That uh that building from a uh mechanical ventilation vant, building temperature control vantage point, that should be a 20 to 25 year proposition. And then remember we talked about the boiler that it was a 13 now 13 year old boiler with a life expectancy of 25 years and if it's

083well maintained I think that Eric and Steve have seen sectional boilers in Houston schools that go 30 to 35 years. So um so that building will be renewed. >> Great question. Anyone else? >> Yeah. We going to be voting this thing? >> No. No. We're here to receive the presentation and have some discussion and then the operations subcommittee next week to discuss this further. >> Okay. I still not understanding the summary today. I don't need to press >> sure. Yeah. Yeah. commercial each class >> question. Look at me. I don't have any questions right now. I'm just taking a lot of information. You might get follow me. >> Sure. But >> that's fine. Yeah, we realize it's a lot of information, but uh we wanted you to know that we try to do our homework.

084We went through all the buildings, look for any savings opportunities and pres try to present a concept that has been used in other school districts. And again terms of the statute and the financing back to that question that's been in place since 1986. So, um, we're not breaking around. Awesome. [laughter] [snorts] Um so guys wanted to thank for being here tonight presenting on this is a lot of information a lot information that go behind I think kind in this whole process of you know looking at looking at other and I think um from what I understand this is probably to be the best route moving forward in my mind. Um, and I'd like to challenge the CIP increase from 500,000 to 600,000 moving forward. Um, adding $100,000 to basically rejuvenate your title over the next

08515 years. I think is pretty much a no in my mind. Um, so I'm really thank Thanks for your time. Thanks for your attention and thanks for your questions. Have a good evening. >> Thank you so much. >> Happy holidays to you. >> Thank you. Thank you. meeting. >> Good student. Um, okay. So we have on our agenda a discussion considering the next step. So prior to this meeting we had planned just one committee next week so we can have robust discussion and I would invite anyone that's available. We're going to be meeting at 4:30 at the street conference room to discuss this presentation further and then come back to the board in January with a recommendation. But we did feel like tonight was really the right time to make those kind of decisions. That's

086what we're planning. Does anyone have any other thoughts you'd like to share tonight? >> Yes. I can also gather questions if you have want to set up a Google doc. That way we have one spot and I can send them all to Don and his team to answer. >> Yeah, I just want to make sure that what is like I won't yet. So I don't know that Yeah. Yeah. >> Um much more time on this properly. Just you know my numbers are weird sometimes. So yeah, I don't know something. >> I think so. >> So if anyone thinks of any questions after tonight, this evening or the rest of the group I guess send over the chair and we will make sure we will talk about them and your question. >> Yeah. and we'll make

087sure we >> question just on the chart. So I think I'm correctly the first providing spend we're getting benefit but we're not putting new access. So spend more than as it becomes investment. >> Beautiful. >> Yes. [laughter] >> So next Monday. Yeah. So, >> okay. So, discussion and then on the agenda again in January and we're clear at this point. We'll be able to vote like like we're asked today in January. Um because please keep in mind we won't have we won't have a results yet from the RF um at that time at the end of January. So our meeting is going to be before whether we know we won um any other projects and we do want to know also the figures that that were referenced tonight the school was ranked 40 on the

088list of schools that apply we quickly here 40 was 56 PC 84 so our new school is much lower than which doesn't I just want to clarify we're not school anytime. So these projects are this is our future. >> And I also just want to say to budget is uh should be keeping all of us awake. Last year our budget was just under $30 million. It was 1.46 million increase which was a 5.1%. Right now initial estimates from salaries and benefits alone is is is $1.5 million. So when you start adding in other components to that increasing the CI it's the wrong step or anything like that but those are all slices that you have to make sure that you keep a pulse on because we get a focus and just focus on one piece

089that that I'm worried about the financial crisis that our district's going to be in because then budgets voted down because again going back to the tax impact it's $140 on a $100,000 new $77 and 85 $86 in my budget gets voted down. I have no other cuts to make that's people at that point we run the risk of really unsafe buildings. So there's a lot of components that I'm gonna sorry like caution that and be sort of gloom that's budget season but that's really where where I'm at is I'm not looking for any cuts to people and then also to just the amount of of of cost to keep the people that we have in the program as well as all needs and all of our five buildings plus central office plus adult head is

090going to be staggering and that's the long the long term focus like I we know it's my turn to turn the seat over to someone else and it's your turn to turn your seat over to someone else. We all we're all on board wanting to leave it better than we found it, right? And I just want to make sure that we are thinking I are thinking out to 204 people that come after us are aren't saying bad things about us. We approve this. >> Yeah. Thank you for just taking my putting it into five. But remember, we said we have to be careful we approve this because we're already booked for that roof project for the next two years. But most of our CIP is already >> 27 28 >> but we're basically saving $100,000

091of our CIP every year >> right towards starting that first year feel I'm still not I'm still not that 15 years of paying off is going to notice to happen to this project all over again. He's talking about initially extended 10 years on it for 15 years and I don't know how they can say how much energy cost six times a year and can't predict that well that's my question too like how see the big project like how much is that some of you been on the board for a long time we had the seams like and say how has that impacted our budget development over the past since that's been done was that like seven years ago eight years ago I don't even sure when Stephen said the lighting project and that that's not

092something that talked about like and over ever during budget development like oh the budget would have been you know 1.7 million but for energy savings is 1.5 million like we we just don't talk >> yeah I just I just want to be super clear and transparent with like our taxpayers of like distance of cost and >> that's what I'm really nervous about >> as well as maintaining safe levels Stop. >> I feel like we're gonna do this, do that, do this. What have to be done? Like, do we need that, but what we need is the class to be comfortable like temperature to be comfortable like Yes, [clears throat] I would love to be like I feel really like what do we need right here's all the things No, >> Jeff these projects and what

093for that arguably danger precipice and show. So what's the cost of it? What's that? >> What's that cost to be >> because what we're using CI for is these emergency fixes and everything. And if we invest money in this, we may not have those emergency fixes because it should bring the up so that we don't have the oils going down, the ventation systems going down, those types of things. And overall, the safety of the kids and the staff. [snorts] That's where I'm hang. And I've seen these systems work. I've seen them use very low frequency devices to do those things. And I have seen energy savings cut energy cost in half in a distribution doing these things. So they're the numbers. I don't know if they're real, but they're close. I just want to caution

094be cautious that we're not saying that we need all the tests. So, do we wait and then have to spend money after money after money after money, good money after bad money, you know, or do we fight bullet for the kids, the staff in schools? And maybe they have to take to the town with an honest lead and say you have rules that deteriorate so freaking far because we worried about how much money we're spending that the kids are in harm's way and the staff was in harm's way this due respect as hasn't really as a taxpayer right now and I tax for 19 years now and we have whether we agreed or not. We have all paid our portion was asked of us and we trusted that the school seems to have been taken

095care of not this point. So for this to be repeated we would want all of these same fixed no matter what it cost. We want to retain all of our staff and we want to, you know, make sure kids have all these things. Yeah, of course we all do. I'd like to have everything wonderful in my home, too. But when it goes, I got to pick projects and pick away from them until everything else is there. And I think that there's a lot of faith that you can't have everything all at once in the state. And we would love to get to the point to where we don't have all of these things at once and we can have everything taken care of and say, "Okay, now we can invest, you know, to these really

096great, you know, things for teachers and expansions and whatever." But it's it's a really tough >> we had over,000 that was having fresh >> 178,000 because these things were there. If this if this fix was that was 178,000 that would not have suddenly disappeared after budget. So, I hear what you're saying, but you know, I'm hearing strict idea. We're not talking dual furnace. We're not doing I would argue that the controls are actually like what are we put in? We can't control and that come out consistently every single time that not only the controls not, but they're not talking to each other and some of the schools have multiple multist. So I'm is so you know John sit in one room and see what's going on across the entire you know campus and then yeah

097but like not doing mine causes money cost us money not fixing cost money and so you know I >> I know you know it needs to be fixed We I'm saying it's gonna have to take a hit somewhere else then. I mean, this is just where we're at. We can't have everything that we want at once at this point. And that's just the way it it's has come to a point that it should have never came. It's not even just one school. We're talking about one major project. It's all three schools with a lot of major projects and they're all very important. They don't it's really impossible situation. >> Yeah. I wanted to talk also saying not only are the control talking to each other we can only hire certain groups of people and companies

098to come >> that's why so not only control but like if we have to fix we have to talk or we have to talk depending on what that is a mess like that you know you know I entirely science and my is getting these things they're talking to each other Just want to speak right by the $3,000. So that will be expect I question. >> Sure. Our school want this to be done. But do keep the money changing and changing some of the things I remember is not the primary expense. Your control system is going to be the primary expense. Okay, >> that's a lot of money in control systems. >> Control systems. Control systems are extremely expensive. The BFDs that they would put in would be extremely expensive. But as you heard him say,

099it may other rebates that you get on things. When I put BFDs into the distribution center in California, I had jump back 50% of these in money and said weap maybe okay what what is control system going to cost? what is the duct work going to cost and those types of things. What about the installation of all the other buildings? What is that going to cost? >> But that's how they're going to get savings, too. So, you got to we got to wait all all >> I think we need more information and harder numbers, but I don't think it's something we get down the road. >> They have because they I couldn't see it looking hard. They had numbers, >> right? >> Yeah, that was I think the only as long as Steve, we've always

100tried to spread. >> [clears throat] >> That's how we got there because we always the question how do we get >> Yeah. So we have buildings and buses and then the people those things that we most and the people look at the program to educate our students and they do it to the school. That's where there's not having is crazy because you're saying we pay for buildings we can't educate our students. We educate our students can't build outside. It's just it's driving me crazy that there's this belief that the people that came before us and screwed us up, they stopped they did the best they could what we're able to do before. So it just I guess please let's stop. >> I I disagree. >> Let's have a talk. >> I I also 5% raises

101for for everybody. We can't continue to do all of these things all at once. It is great that we can have a nice and everything else, but you can't do all of this at once in the state of everything that's wrong. >> Anyone else have some discussion going before we will be talking about this again? Yeah. Go ahead. >> I won't be at the meeting. So I just like to say after the last meeting when they were talking about the CO2 levels in the high school and they were talking about the duct work they were how dirty it was and so I guess my point is how we clean the duct work and we check the levels again because we're like I don't know first the air before we like go to all this excessive

102trouble I just I always [clears throat] sell to us. So like it's not obviously district and but twice in a row like there's also against reality. So like, okay, how will we explore all of our options before we start the most expensive one? >> So right now there is no ventilation in mining, which means we're basically just pumping in hot air or steam rooms. So you can never clean it up. I'm saying that >> they're not big enough. You need like three or four. is not at >> I think that's a smart move there my recommendation he's going to have a little bit more into the budget season as to what the overall budget looks like as well as the direction of how many projects we're going to get because we get all three that's

103$478,000 per year also too. Um, and so there's have to be some hard decisions there. Is there Yes, please. All of those are no thanks in there. And how do you justify that community? Does that project get in through FRN? So there's there's missing pieces that I have to think about. >> Good question. So, it'll be on the agend. Yeah, that's cute. Thank you so much. >> Okay. just being >> there's no motion to decide anything. It's just vote for this next month. >> We're going to push this decision back. I recommend that we talk about it again in January, find out whether be aware or not in late January and then make a decision in February once we know what we're dealing with. The budget committee will met several times by we'll have that

104information first right at the beginning of February. also reminding crews and doing [laughter] >> yeah but also think about what you know once we have to try to prioritize so I wouldn't feel comfortable deciding until we Sorry results, >> right? doesn't change. Right. >> Okay. And I mean we just we kind of plan waited like the week before. So I think it will just depend how it goes in January, how the information is coming together and if the board we can always decide not approve motion you know to take action in February as well if you feel like more because it's a lot of money so we all have to be confident the project >> Monday Yep. We move along. Got some. Okay. [clears throat] Next on the agenda, we're on 9. Now, we need

105a motion to approve the financials as recommended by the personal and financial committee at the November 24th meeting. >> Andrea. Thank you. That any discussion on the financial. >> All right. Hearing none, I'll go ahead and vote on that. All in favor of improving financials. >> Okay. Um but now we need the motion to nominate a school board member to join the superintend finance committee from their November 24th meeting. >> Motation. >> Yeah. So we could have a nomination or we could have volunteers. I know a couple people have expressed willingness to do this. Not everyone was asking everyone. Well, that's not necessarily no. I was just about whether our representative just step up from negotiation could be person or should there be somebody different just for clarity perspectives. >> We talked about it. And

106this is a one one and done January on that day not negotiations to also do this. It seems like it would actually perspective. I do know that the association rep is also on the negotiation team. So that helps your thinking. >> Okay. I guess you guys second. Okay. >> Are there other petition here? [laughter] >> Okay. Review committee. Please raise your hand. That's unanimous. Thank you. Appreciate Okay. Um, do you have a motion to approve sele? >> Okay. Second. Any discussion on this? This is how we do this. Um, the paperwork that's going to be utilized is included in our information. It seems pretty straightforward. Any other anybody have any comments or thoughts on this? >> Was it that was and then the bus no longer receive a sticker for somebody. Okay, let's call this

107to a vote. All in favor approving one vote in one hand. Thank you. Okay, and then motion to approve policy JPA use of physical restraint and seclusion as recommended by the ED policy committee from the November 24th meeting. Let's do a motion in a second and then we'll discuss. >> Okay. Andrea, thank you Steve. Thank you. Who would like to comment on this? >> Mr. Ed does anyone I guess do you want to give it all the chance? >> I'll tell you it's the law. So we had noticed changes in our policy in order to meet the law exclusion law school inclusion only if the students behavior poses imminent danger of serious physical injury to the students or others. But even less restrictive interventions have would likely be ineffective in stopping risky behavior. So um

108the state law previous did not define serious physical injury and so now state law does define serious uh physical injury. So our both policies at JKA and this inst are uh just align state policy questions about that. All right. All in favor of approving this policy. Okay. Unanimous. Thank you. We have the signature page coming around. Um, next up is a motion to approve policy J K-r procedures on physical restraint seclusion as recommended by the policy act. Second Peter. >> Okay. And we have overview of this or it's just the related procedure of the policy that's being changed. So we're any discussion? Okay. Approving this policy provision. All right. Again moving on to reports. Any comments on any of that um reports that was provided last week in the packet were down the student from

109last month and attendance remains fairly steady around 94% except the high school survey outlier. November is the average day of attendance and November has the Wednesday holiday as well as Thanksgiving and sometimes we're nearing the end of of the semester. Things get a little bit tired for some kids to motivate them to engage in school is still a good a good edge. >> Okay. Uh we have no student representatives tonight. So we will move on to my report. So we have some people that have nomination papers due soon um in mining they are filled now and due back Monday January this applies to Elizabeth Jack and so if you'd like to continue please make sure you bring your papers and get signatures I recommen and basketball games. This is a great time to see a

110lot of people. >> I can call it the craft here. >> The craft beer. There you go. Okay. Um, next we have the budget committee membership. Um, Jeff volunteer for our last meeting to be our representative on the budget committee. So, thank you Jeff for that. And that meeting this fall in January. Um, we wanted to just remind everyone about the community forum that's coming up. So this is our event, our strategic plan to do more public relations with our communities. This is the operational subcommittee topic slash meeting. Um we're going to have pizza and it will be at the M community school sorry on January 6 at 6. Um operations is going to be next week. We already talked about that. The offer is going to be tonight. Um we got the emails came

111back around. Thank you for signing those for me. Um, did anyone have any from team reports that we should assign the subcommittee for follow that we haven't um and I just wanted to give some shout outs. Um, shout out to Mr. Vincent for a nice presentation this evening. I saw in that street school report that street school teachers and families had great attendance at student life conferences. That is fabulous news. Um sh to Miss St. Peter the team they took the student to M facility in Poland connected and working on volunteering. I thought that was great to see. Um shout out to Miss Pride in adults ed. I went to the open house there for the construction core program. Um, and it is so exciting to have right in our community. So, I think that's

112just a great great program. Um, shout out to the min for helping with our school zone signal installation. I saw the bases there signs were there and so excited to have that right. That's part of the problem for people coming in adding also to the sign was was laying in the ditch because of just the work be able to the electrical work that needed to happen with that and um Bob Clark was part of our task force of some of our our meetings um saw that and was concerned that it's snow connected the last week and so he actually went over and storing the signs he was concerned about the sand and it made snow. So actually read for Bob at the craft fair this onset and so I was able to thank him face.

113So >> that's really shout out to Bob. >> Um and then lastly I wanted to give a shout out to um they came in and got our boiler running here in this building and that was not been running for quite some time. about that they were able to get that going for us. Um I hope lastly I just want to please ask everyone I know the holidays are a busy time but if and please get out into our schools and attend our event. Um I went to the high school band and horse concert last week. I to the um high school girls home basketball opener for the season. That was great. um this week if you're looking for something to do on Wednesday evening and um yeah there's there's a lot going on as you

114saw in so that's my report >> second Hey, [clears throat]